JANUARY 19, 1999 MINUTESOUR
MINUTES
VIRGINIA BEACH CITY COUNCIL
V~rg~nia Beach, V~rg~n~a
January 19, 1999
Vtce Mayor Wtlham D. Sessoms, Jr., called to order the JOINT WORKSHOP SESSION of the
VIRGINIA BEA CH CITY COUNCIL AND SCHOOL BOARD at 2'30P. M., Tuesday, 19 January
1999, tn Room B, Butldtng 19, Vtrgtnta Beach Muntctpal Center.
Council Members Present:
Linwood O. Branch, III, Margaret L. Eure, Wilham W. Harrtson, Jr.,
Harold Hetschober, Barbara M. Henley, Louts R Jones, Reba S
McClanan, Nancy K. Parker, Vtce Mayor Wtlham D. Sessoms, Jr.
and A. M. "Don" Weeks
Counctl Member Absent:
Mayor Meyera E. Oberndorf
Board Members Present:
[CECIL FIELD, FLORIDA re FA 18'S
TRANSFER TO OCEANA NAS] School
DonaM F. Bennts, Dantel D. "Dan "Edwards, Nancy Dahlman Guy,
Dan R. Lowe, H. L. "Les" Powell, Jr., Nell L. Rose, Chairman
Robert C. Spadacctni, J. M. "Jerrt" Tata, Arthur Thomas Tate and
Rosemary A. Wtlson
School Board Members Absent:
Jane S. Brooks
The Ctty Manager and Supertntendent Jenney were accompanted by Ctty and School Board
Admmtstrative Staffs.
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Dr. Jenney stated the results from the Standards of Learntng (SOL) have been
received and his staff would make a thtrty minute presentation.
Dr. Sheda Magula presented statistics with the assistance of Bdl Johnson wtth
overheads re the field testtng of SOL tn Spring 1997. There were several tmttattves, tncludtng
Standards of Accreditatton (SOA) and Performance of Report Cards released in January 1998 K
thru 3rd grades.
Dr. Edwin Brown presented the seven steps of the new School Program: (1) be calm;
(2) stay the course; (3) shift focuses from national norm to SOL; (4) analyze data; (5) setprtortttes;
(6) reachng ts fundamental; and (7) evaluate.
Dick Gregory, Joan Mason, John Frossard and Pam McKinney, Asststant Principals,
presented (a) Standards of Accreditation (SOA); (b) site-based management; (c) measurable
objectives of school tmprovement; (d) provtsionally accredtted; (e) overwhelming majortty
tmplicattons for school divtston; and, (f) leading the regton tn extra currtcular acttvtttes.
> copies of overheads are attached for reference.>
School Board Member and Vice Chatr, Rosemary Wtlson presented the results of the
work of thejotnt City Counctl/School Board Commtttee reference Modernizatton and Renovatton
of the seventeen (17) schools for which the 1998 Referendum failed. Members of the Committee were
Rosemary Wtlson and Arthur Tate of the School Board and Margaret Eure and Ltnwood Branch of
Ctty Council. They were asststed by Ctty Manager Spore, Supertntendent Jenney, Dean Block and
other staff $166-MILLION was approprtated directly to the 17-school moderntzatton and
renovatton. During Aprtl to July 1999, the Governor wtll provide $17. 4-MILLION from lottery funds
to thts project. Counctl Member Margaret Eurepresented the crtteria constdered and gutdehnes the
Committee will abide by. Counctlman Ltnwood Branch discussed the "heart of the tssue" and
suggested financtng sources with the effort bemg 3-way: Ctty Council, School Board and the
General Assembly. School Board Member Arthur Tate presented the Committee's recommendattons :
Adopt the Consensus Scenario for moving forward wtth the
modernizatton program. The School Board wtll incorporate
the plan tn tts FY 1999-2000- FY 2004-05 Capttal
Improvement Program now under review. Ctty Counctl wtll
approprtate FY 1998-99 funds ($14.6-MILLION) now
avatlable and will proceed wtth the approprtatton of 1999
state funds of approxtmately $8.6-MILLION tn Aprtl (or
when made available by the State) to the program. The City
Counctl will tncorporate the plan in its FY 1999-2000 -
FY2004-2005 CIP.
January 19, 1999
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e
Adopt a policy for the use of School Board Reversion funds
which wdl commit them on a continuing basts to the
modermzation program ~f addttional resources derived from
the provision of state lottery funds are reduced below the
levels anticipated tn the Consensus Scenario Alternative.
Absent such reduction, priorities for use of year-end school
funds should be: Modermzatton initiative, Technology, and
Buses. While this order ts a ranking, it ts understood that
specific circumstances as well as the amount of resources
avadable may dictate some change in order.
.
Adopt a policy to direct any balances tn completed school
CIP Modermzatton/replacement projects to other
modermzatton/replacement projects.
,
Adopt a pohcy which directs all funds freed up as a
consequence of state provision of Lottery funds to the
Modermzatton program for the duration of the program
This assumption ts a critical component of the Consensus
Scenario Alternative accounting for over $80-MILLION tn
resources over the ten year study period. This ts not an
amount that could be made up from other tdenttfied sources.
o
Request that the existing School Technology Committee
provide information as to school technologyfun&ng needs,
including a recommended long-term plan regar&ng that
issue. Provide City Council representation to that
Committee to provide a Counctl perspecttve.
.
Adopt a policy to review the modermzation plan every two
years (on or before January 31 to ensure inclusion of the
findings tn capital program amendments) to reflect most
recent estimates of revenues, costs and related data.
Maintain the pohcy of including tn the School CIP at least
one mtlhon per year pay-as-you-go funding derived from
within the City~School Revenue Sharing Pohcy and accept
the component of the Proposed Modernization Plan that
gradually shifts the one mtlhon dollars pay-as-you-go to the
school operating fund to address operation and
maintenance costs associated with the modernized schools
beginning tn FY 2000-01
January 19, 1999
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Reversion funds were discussed. Technology for schools was felt to be an urgent
issue. Redistrtcttng and overcrowding was a concern. School bus replacement has been budgeted
to meet the 20% tf the 110 in FY 1999- 2000 are approved, There are many demands on City
funds tn additton to the School needs, i.e. Juvenile Detention building and operation; pubhc safety,
Technology Center, roads, et cetera.
City Counctl recessed at 4:03 PM to excuse the School Boad and prepare for thetr
Brtefing on Y2K at 4:10 P.M. by Davtd Sullivan, Director- Information Technology.
Mr. Sullivan advised the City has been working on this issue since 1996 and 27 of
the 30 matnframe systems are compliant. There are 2700-3000 mtcro computers in the Ctty and
90% are compliant. The WAN/LAN certification is 30% complete. Bell Atlantic will provide the
updates. There are 600personal computers on R-Base. There is a team of 4 City employees working
on thts as one cannot buy this expertise. The City is working wtth Motorola for the public safety
radio system. This ts a concern at this time due to the computer-aided dispatch system. There are
14,000 suppliers and bustness partners, (such as Virgtnta Power, Exxon). There wtll be no
disruption there. The Department receives 5-10 letters a day re certifying compliance. The City
cannot, at thts time, guarantee complete compliance, but they are dotng a good job of ttmely
response to each tnqutry wtth an appropriate Disclosure ustng language from the Act and
matntatntng due dtltgence. The Department ts prepartng a video of 15-20 mtnutes to be atred by
VBTV to give the communtty tnformatton on compltance. Compltance ts a global problem and many
large, as well as small, countrtes are severely at rtsk tn the economic market as well as the tsstte of
communtcatton.
The Workshop adjourned at 4:36 P.M.
Ruth Hodges Smtth, CMC/AAE
City Clerk
January 19, 1999
Minutes
Joint City Council/School Board Workshop
Standards of Learning,
School Modernization and Renovation
19 January 1999- 2:30 PM
City Council
School Board
City Staff
Linwood Branch
Margaret Eure
Wilham.Harrison ~2.40
Harold Heischober
Barbara Henley
Louis Jones
Reba McClanan
Nancy Parker
William D. Sessoms
A. M. Weeks
Robert Spadaccini
Les Powell
Rosemary Wilson
Donald Bennis
Nancy Guy
Neil Rose
Daniel Edwards
Dan Lowe ~ 2:43
Arthur Tate
Jerri Tata ~ 2:50
City Manager
C~ty Attorney
City Clerk
Others
Superintendent
Jenney
Anthony Arnold
Mayor Obemdorf at Cecil Field
Vice Mayor Sessoms called to order.
STANDARDS OF LEARNING
First presentation given by Dr. Jenney: Results of the Standards of Learning of Spring 1998.
Shiela Magula at Podium - Bill Johnson - overheads.
State Board of Education adopted first initiative in June 1995. Implemented 1996-1997.
The Standards of Learning were field tested in the Spring of 1997-1998.
STANDARDS OF ACCREDITATION
Performance of"report cards" released January 1998 - K thru 3~d Grade
New math text books in 2000.
Tutoring and implementing program.
Redesign Summer program "Tapestry of Knowledge".
Core subjects - Art, Music and Curriculum
SCHOOL MODERNIZATION & RENOVATION- See Handouts
Minutes
City Council Workshop
Y2K Status
19 January 1999
4:00 PM
City Council
City Staff
Linwood Branch
Margaret Eure
William Harrison
Harold Heischober
Barbara Henley
Louis Jones
Reba McClanan
Nancy Parker
William D. Sessoms
A. M. Weeks
City Manager
City Attorney
City Clerk
Dawd Sullivan
Vice Mayor Sessoms called the meeting to order.
There are some 2700 - 3000 Microcomputers in the City. These are 90% compliance with Y2K.
Computer aided dispatch system - October this year.
Computer aided dispatch relies on radio system.
Emergency: double dispatch: computer/radio
Non-emergency: only through computer.
CIP in place to fund upgrade.
Adjourned: 4:36 PM
City of' Vi - inia
CITY COUNCIL
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CITY HALL BUILDIN(; I
2401 COURTHOUSE DRIt/E
WRGINIA BI:ACH VIRGINIA 23456 900J
PIlONE f757) 427 4fOJ
FAX t757~ 42~ 5~9
[.MAIL CTYCNCl/._~CITY VIRGINIA BEAOI % A I_ ~;
CITY COUNCIL/SCHOOL BOARD WORKSHOP
HUMAN RESOURCES BUILDING 19, TRAINING ROOM B
19 January 1999
I CALL TO ORDER - Mayor Meyera E. Oberndorf
2:30 PM
II BRIEFINGS
a.
S .
STANDARDS OF LEARNING
Dr. Timothy Jenney, Superintendent, V~rg~nia Beach Schools
SCHOOL MODERNIZATION and RENOVATION
Commi tree Report
CITY COUNCIL WORKSHOP SESSION
I BRIEFING
4:00 PM
A.
Y2 K STATUS
David Sullivan, Director, Information Technology
IV ADJOURNMENT