MAY 1, 2003 WKSHP MINUTESCITY COUNCIL
MA YOR MEYERA E OBERNDORF, At-Large
VICE MA YOR LOUIS R JONES, Baystde -Dtstrtct 4
HAP, RYE DIEZ, EL, Kernpsvdle - Dtstrwt 2
MARGARET L EURE, Centervdle - D~strtct 1
REBA S McCLANAN, Rose Hall - Dtstrtcl 3
RICHARD A MADDOX, Beach - Dtstr~ct 6
JIM REEVE, Princess Anne - Dtstrwt 7
PETER W SCHMIDT, At-Large
RON A VILIMNUEVA, At-Large
ROSEMARY WILSON, At-Large
JAMES L WOOD, Lynnhaven -Dtstrwt 5
dAMES K SPORE, Ctty Manager
LESLIE L LILLEE Cay Attorney
RUTH HODGES SMITH, MMC, Ctty Clerk
CITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL AGENDA
CITY HALL BUILDING I
2401 COURTHOUSE DRIVE
VIRGINIA BEACH, VIRGINIA 23456-8005
PHONE (757) 427-4303
FlOr (757) 426-5669
E MAIL Ctycncl~vbgov corn
1 May 2003
I. CITY MANAGER'S WORKSHOP
- Council Chamber -
2:00 PM
Ao
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003-2004
City's Proposed Operating Budget - "Community For a Lifetime"
Catheryn R. Whitesell, Director - Depra'tment of Management Services
1. SAFE COMMUNITY
a,
Commonwealth's Attorney Office
Harvey L. Bryant, II, Commonwealth's Attorney
2. FAMILY AND YOUTH OPPORTUNITIES
ao
b,
c,
Health Department
Dr. Venlta Newby-Owens, Director
Department of Mental Health, Mental Retardation, and Substance
Abuse
Terry S. Jenkins, Director
Department of Social Services
Kathryn B. Hill, Acting Director
3. QUALITY ORGANIZATION
a.
Department of Human Resources
Fagan D. Stackhouse, Director
b.
Law Department
Leslie L. Lllley, City Attorney
Co
City Manager, Legislative, Management Services, Non-Departmental
Catheryn R. Whitesell, Director - Department of Management
Services
II FORMAL SESSION
A. READING OF THE MAYOR'S CALL FOR FORMAL SESSION
B. ELECTRONIC ROLL CALL OF CITY COUNCIL
C. PUBLIC HEARINGS
1. Real Estate re Assessments
a. Real Property Tax Increase proposed by Annual Assessments
2. FY 2003-2004 Resource Management Plan
a. General Obligation Bonds Proposed Issuance
b. Utility Revenue Bonds re Stormwater
c. E-911 Proposed Tax Increase
d. Planning Sub&wsion and Site Plan Proposed Fee Increases
e. FY 2003-2004 Resource Management Plan - Operating Budget
FY 2003-2004 Resource Management Plan - Capital Budget
and Five-Year Capital Improvement Plan (CIP)
IV ADJOURNMENT
OUR #K'~
MINUTES
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
1 May 2003
Vice Mayor Louts R Jones called to order the C I T Y MA NAG E R 'S WORKSHOP re RESOURCE
MANAGEMENT PL4N FISCAL YEAR 2003 - 2004 tn the Ctty Counct! Conference Room, Ctty Hall
Butldtng, on Tuesday, May 1, 2003, at 2 O0 P M
Counctl Members Present
Harry E. Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba
S McClanan, Rtchard A Maddox, Jtm Reeve, Peter W Schmtdt and
James L Wood
Counctl Members Absent
Mayor Meyera E Oberndorf
Ron A Vtllanueva
[Mayor meeting wtth Offictal Mextcan
Delegatton/ Entered 2 05 P MI
[Entered. 2 10 P M]
Rosemary Wtlson [Entered 2 2 7 P M]
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C I T Y M A NAG E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget - "Community for a Lifetime"
2:00 P.M.
Catheryn Whttesell, Dtrector- Management Servtces, advtsed thts wtll be the final lnformational Workshop
and wtll encompass the Commonwealth's Attorney, Famtly and Youth Opportuntttes Busmess Area and the
remamtng quahty Orgamzatton Departments (conttnued from Aprt122 Workshop)
COMMONWEAL TH 'S ATTORNEY
Harvey L. Bryant, III, Commonwealth's Attorney advtsed the Mission:
The Office of the Commonwealth's Attorney ts responstble for the
prosecutton of all felony cases and all mtsdemeanor cases reqmred by
law or court order and the provtston of legal advtce to elected officials
upon request The Office provtdes servtces whtch support the vtcttms
and wttnesses tnvolved tn the vartous cases handled by the Office In
ad&tton, the Office provtdes consumer protectton asststance to
restdents of the Ctty
The Commonwealth's Attorney Operattng Budget ts $5,616,778, whtch ts a 13% tncrease over FY2002-03
There are 82 2 7 Full Ttme Employees (FTE's), a 7 5 tncrease over FY 2002-03 Two (2) addtttonal FTE's
have been funded through federal asset setzure funds 5 5 Full Ttme Employees (FTE 's) were transferred
from the Ctty Attorney's Office
Ms Whttesell advtsed Family and Youth Opportunities encompasses $74,634,534 of the total Operattng
Budget and ts comprised of four (4) departments Health, Mental Health/Mental Retardatton/Substance
Abuse, Comprehensive Services Act, and Social Services This Business Area has expertenced a 8 4%growth
over FY 2002-03 wtth a total of $200,973,890 approprtated/non-approprtated fundtng 13 08% local
fundtng, 14 06% State fundtng, 10 57%Federal Funchng and 62 29% non-approprtated fundtng There are
817 49 Full Ttme Employees, a 9 48 reductton from FY2002-03
HEAL TH DEPARTMENT
Dr Ventta Newby-Owens, Dtrector- Health Department advtsed
The Mission of the Health Department ts to promote and protect the
health of our communtty
The Health Department's Operattng Budget ts comprtsed of $2,801,411, whtch ts a 1 9% increase over FY
2002-03 There are 10 67Full Ttme Employees (FTE's), a 24 Full Ttme Employee tncrease
May 1, 2003
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C I T Y M A NAG E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget - "Community for a Lifetime"
Current Services
Women's and Chddren's Health Chmcs
Commumcable Dtsease Prevention and Control
WIC Program
Envtronmental Health
Healthy Famdtes Program
Healthy Eattng and Acttve Livtng
Chddren's Dental Chmcs and Traders
Productivity Enhancements
$76,000 Grant for Water Testtng
Ftrst Steps Program
Restaurant Inspecttons Avadable to Ctttzens Onhne
Completed Credenttahng process of Healthy Famthes Amertca
Trends
Increased threat of Bio -terrortsm
Increased West Nde Vtrus Survedlance
Increased Demand for Eptdemtologtcal Investigations
Final Thoughts
Conttnutng to address changtng commumty needs
Commumcattng wtth the ctttzens
Partnemng extensively wtth other Ctty departments
Frank Scanlon, Envtronmental Health Manager, provtded spectfics relattve the Equtne and West Nde Vtrus
The Health Department partners wtth the Mosqutto Control Btologtsts tn Pubhc Works Btrds have been
collected stnce the first of Aprtl Thts tnformatton goes tnto a data base whenever there ts a postttve
concermng the virus, Mosquito Control ts contacted who would educate the citizens The dangers and steps
to take are depicted on the Health Department's Web Page An Executtve Summary of the extenstve testtng
performed on Mount Trashmore Lake shall be provtded
MENTAL HEAL TH, MENTAL RETARDATION AND SUBSTANCE ABUSE'
Terry S Jenktns, Dtrector- Mental Health, Mental Retardatton and Substance Abuse advtsed
The Mtsston of the Department of Mental Health, Mental Retardatton
and Substance Abuse (MH/MR/SA) ts to ensure the avadabthty of
accessible, affordable and effective mental health, mental retardatton
and substance abuse services for the ctttzens of Vtrgtnta Beach
May 1, 2003
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C I T Y M A N,4 G E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget - "Community for a Lifetime"
The Operating Budget consists of $31,109,552, a 3 1% tncrease from FY2002-03 There are 468 92 Full
Ttme Employees (FTE 's), a 4 72 decrease from FY2002-03 Fundmg ts 32% local, 20% state, lO%federal
and 38%fees (Medtcatd, Comprehenstve Servtces AcO
Current Services
Programs for Chddren, Adults and Elderly tnclude medtcatton,
counsehng, vocattonal tratmng, houstng, transportation and
crisis intervention
Off-stte servtces tnclude programs tn the school system, court
system, homeless shelters and jarl
Support and Educattonal groups for famihes
Productivity Enhancements
Saved $300,000 through the use of volunteers
Generate nearly $11-MILLION from Me&card retmbursement
and chent fees
Obtamed over $ 700, 000 tn free medicattons
Partnershtps wtth Btznet wtth opentng of Kentucky Avenue Group
Service Reductions
Servtces to chemtcally dependent Jarl Inmates
Outpattent Counsehngfor chemtcally dependent adults
In-home and mentortng Mental Health servtces for Chtldren
Transportatton servtces
Trends
Growtng watttng hsts
Agtng of parents cartngfor adult chtldren wtth Mental Retardatton
Final Thoughts
Appreciate the support received in fun&ng and Board Member
appotntments
Conttnued integration of Human Servtces operattons may allow
the Ctty to draw down addtttonal federal fundmg
Development of Human Servtces Plan
Dr Jenktns advtsed the matn concern ts relattve transportatton servtces Mentally tll chtldren are the second
prtortty wtth the thtrd betng servtces to adults wtth substance abuse The Ctty Attorney ts pursutngpayments
from the company re transportatton that bastcally reneged on thetr contract wtth Medtcatd (approximately
$140,000)
May 1, 2003
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C I T Y M A N A G E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget- "Community for a Lifetime"
Dr Jenkms advtsed relattve the recipients' waiting list
78 adults
3 7 children
176 adults
250 adults
Mental Retardation
Mental Health Services
Mental Health Services
Substance Abuse
SOCIAL SER VICES
Kathryn B. Hill, Acting Director - Social Services advtsed
The Mission of the Social Services Department ts to atd ctttzens tn
meettng thetr fundamental needs durtng ttmes of temporary economtc
and social crtses, to protect our chtldren and vulnerable adults from
abuse and neglect, to admmtster a range of servtces to help mamtatn
famthes tn the least restrtcttve and tntrustve manner posstble, and to
asstst prepartng ctttzens to find and retatn employment
Ms Htll advtsed the Operattng Budget conststs of $34,083,612 andS118, 781,800 in non-appropriated state
and federal funds, a 7 6% tncrease from FY 2002-03 There are 336 90 Full Ttme Employees (FTE 's), a
5 FTE decrease from FY 2002-03 Fun&ng ts 24% local, 23% state and 53% Federal
Current Services
Adoptton and Foster Care Servtces
Chtld and Adult Protecttve Servtces
Ftnanctal Substdtes Made to or on behalf of ctttzens -Medtcatd, Food Stamps
and TANF
Employment servtces and ChtM care
Restdenttal and Therapeutic servtces to At-Rtsk Youths under CSA and
Pendleton Chtld Servtces Center
Fathers tn Tratmng
Custody/Medtatton Investtgattons
Service Reductions
State Transfer of the Food Stamp Employment Program (3 O0 FTE's)
Welfare to Work Grant Reduction of 2 Full Ttme Employees (FTE's}
Productivity Enhancements
Increased Medlcatd and Tttle IY-E Foster Care Retmbursement
for CSA Chtldren
Federal Revenue Maxtmtzatton ProJect
Increased adopttons
May 1, 2003
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C I T Y M A N A G E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget - "Community for a Lifetime"
Trends
Conttnued htgh rate of Chtld Abuse
Welfare reform wtll conttnue to tmpact the demand for servtces,
especially chtld care
Increase tn demand for servtces to the elderly
Increased rehance on Federal funds
Final Thoughts
Federal reauthortzatton of Temporary Asststance for Needy Famthes
(TANF) will expand the populatton to be served
Chtld abuse preventton tntttattve
HUMAN RESOURCES
Mr Fagan D Stackhouse, Dtrector- Human Resources, advtsed
The Mission of the Human Resources Department ts to factlttate the
recruttment, retentton and development of the quality workforce and
tts altgnment wtth the City's strategy
Mr Stackhouse advtsed the Operating Budget conststs of $3,686,902, a 1 4% reductton from FY2002-03
There are 49 76 Full Ttme Employees (FTE's), 1 FTE tncrease over FY 2002-03
Current Services
Oversight of the City's Employment Plan
Development and admtntstratton of total compensatton
Employee Tratntng Programs
Occupattonal, Safety and Health Programs
Employee Recognttton Programs
Member Communtcattons
Dtverstty Programs
Productivity Enhancements
3-year Compensatton program
Partnershtp tn Cardtovascular Dtsease Management Study
May 1, 2003
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C I T Y M A NAG E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004
City's Proposed Operating Budget - "Community for a Lifetime"
New Services and Service Reductions
Cafeterta Benefits Plan
Workforce Planmng and Development Program
Change tn me&cal testing for Ftre Department
Safety-sensmve examination program for current
employees wtll not be expanded
Trends and Issues
Changing workforce
Increased need for automated servtces
Work/hfe balance
Final Thoughts
Human Resources role ts moving from Transacttonal to
Transformational
Ongotng commttment to creatmg and matntatntng an
effictent, responstve workforce to meet the needs of our
citizens
Mr Stackhouse advtsed to fill a posttton entads approxtmately stxty (60) days from begtnntng to the end of
the process
LAW
Leshe L Ltlley, Cay Attorney advtsed
The Office of the City Attorney ts responstble for the management and
control of the legal busmess of the City, the School Board and
Admtntstratton and thetr Boards, Commtsstons and Agenctes
The Operattng Budget consists of $2,983,492, a 2 7% reductton from FY 2002-03 There are 40 86 Full
Ttme Employees (FTE's), a 6. 73 FTE reductton from FY2002-03
Current Services
In-House Legal representatton
Management of outstde legal services
Legal advtce on land use, real estate, development contracts and
pubhc educatton tssues
Productivity Enhancements
Transferrtng 5 5 FTE's to Commonwealth Attorney's Office to
consohdate mtsdemeanor prosecuttons
May 1, 2003
-8-
C I T Y M A NAG E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004
City's Proposed Operating Budget- "Community for a Lifetime"
New Services
Added 1 86 FTE for temporary clertcal support for Conventton
Center Replacement
Trends
Increases tn Pubhc/Prtvate Partnershtps
The City Attorney advtsed presently there are twenty-three (23) Attorneys on staff, three (3) of whom wtll
be transferrtng to the Commonwealth's Attorney's Office Two (2) of these attorneys perform soctal servtce
acttvmes on a full-trine basts One (1) of these attorneys ts a Drtvtng Under the Influence (DUI) Prosecutor
(thts posttton, however, wtll be transferred to Commonwealth's Attorney's office) Several attorneys engage
tn general government, real estate contracts and land use tn coordtnatton wtth the Planntng Commtsston
and Development Authortty Two (2) attorneys are asstgned to the Vtrgtnta Beach School Board Etghty-
seven percent (87%) of the Ctty's legahttes are performed tn-house
Davtd Bradley, Resource and Management Services Admtntstrator, advtsed the Ctty Manager, Legtslattve,
Department of Management Servtces and Non-Departmental Operattng Budget conststs of $14, 350, 355, a
22 18% growth over FY2002-03 There are 135 Full Ttme Employees (FTEs), an 80 FTE tncrease over FY
2002-03 The 80 Full Ttme Employees and 22%growth entatls the opentng of the Juventle Detentton Center
Current Cities
Legtslattve efforts
Organtzattonal development
Sister Ctttes program
Support to Ctty Counctl, Boards and Commtsstons
Volunteer Counctl
Annual Resource Management Plan
Research projects and Frye- Year Forecast
Communtty Organtzatton Grants
Regtonal Parttctpatton
Juventle Detentton Center (80 postttons)
Productivity Enhancements
$4 7, 000 saved through electrontcally posttng Ctty Counctl
Agenda (Office of the Ctty Clerk)
Increased organtzattonal capactty, Government Offices wtll be open
from 8 O0 A M to 5 O0 P M
Resource Management Plan on CD's
May 1, 2003
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C I T Y M A NAG E R 'S WORKSHOP
RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004
City's Proposed Operating Budget - "Community for a Lifetime"
Trends
Per Capttal Expendttures on Government below State
average at less than $1, O00 per captta tn FY 2000-O1
93 2% of ctttzens expressed overall sattsfactton wtth Ctty
servtces
96 6% of citizens agree that Vtrgtnta Beach ts a good place to
hve
Reduced State fundtng for non-profit groups
Final Thoughts
Achtevtng Ctty Counctl's long term vtston, whtle provtdtng effecttve and
effictent operations
Provwhng effecttve and effictent servtces to the ctttzens
Named "Best Place to Ltve" by USA Today Weekend
77 2% of ctttzens feel that overall they recetve good value for thetr Ctty
tax dollars
The City Manager advised the workschedule wdl be flextble Hts office ts open from 7 30 A M to 5 30 P M,
whtch ts constderably longer than 8 O0 A M to 5 O0 P M However some members of the Ctty Manager's
staff arrtve early and leave earher, thus flextbthty ts allowed The Ctty Clerk advtsed her staff hours are
staggered and the hours are 7 O0 A M to .5 30 P M
Mr Bradley advtsed the RECONCILIATION WORKSHOP ts scheduled May 6, 2003, at 1 O0 P M
May 1, 2003
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Item I-B.
AD JO URNMENT
Mayor Meyera E Oberndorf DECLARED the City Council Meeting ADJOURNED at 4:43 P.M.
Beverly 0 Hooks, CMC
Chtef Deputy Ctty Clerk
C~ty Clerk
Meyera E Oberndorf
Mayor
Ctty of Vtrgtnta Beach
Vtrgtnta
May 1, 2003