JUNE 7, 2005 AGENDA
CITY OF VIRGINIA BEACH
COMMUNITY FOR A LIFETIME
CITY COUNCIL
MAYORMEYERA E. OBERNDORF. At-Large
VICE MAYOR LOUIS R. JONES. Bayside - District 4
HARRY E. DIEZEL Kempsville - District 2
ROBERT M DYER, Centerville - District I
REBA S. McCLANAN, Rose Hall - District 3
RICHARD A. MADDOX, Beach - District 6
JIM REEVE. Princess Anne - District 7
PETER W SCHMIDT. At-Large
RON A. VILLANUEVA, At-Large
ROSEMARY WILSON, At-Large
JAMES L. WOOD, Lynnhaven -District 5
CITY COUNCIL AGENDA
CITY MANAGER - JAMES K. SPORE
CITY ATTORNEY - LESLIE L. LILLEY
CITY CLERK - RUTH HODGES SMITH, MMC
7 June 2005
I.
CITY MANAGER'S BRIEFINGS
- Conference Room -
A.
PUBLIC VOICESIREDEVELOPMENT Update
Robert Scott, Director, Planning
B.
CITY HALL BUILDING
240i COURTHOUSE DRIVE
VIRGINIA BEACH, ViRGINIA 23456-8005
PHONE."(757) 427-4303
FAX (757) 426-5669
E- MAlL: Ctycncl@vbgov.com
2:00 PM
VISITOR CENTER OPERATIONS
Hester Waterfield, Visitor Services Administrator, Convention and Visitor Bureau
II.
COUNCIL LIAISON REPORTS
III.
CITY COUNCIL COMMENTS
IV.
REVIEW OF AGENDA ITEMS
V.
INFORMAL SESSION
- Conference Room -
A.
CALL TO ORDER - Mayor Meyera E. Obemdorf
B.
ROLL CALL OF CITY COUNCIL
C.
RECESS TO CLOSED SESSION
3:30PM
VI. FORMAL SESSION
H.
I.
- Council Chamber -
6:00PM
A.
CALL TO ORDER - Mayor Meyera E. Oberndorf
B.
INVOCATION:
Master Monk Phich Thong Kinh
Buddhist Temple
c.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
D.
ELECTRONIC ROLL CALL OF CITY COUNCIL
E.
CERTIFICATION OF CLOSED SESSION
F.
MINUTES
1.
INFORMAL AND FORMAL SESSIONS
May 24, 2005
G.
AGENDA FOR FORMAL SESSION
CONSENT AGENDA
RESOL UTI ON/ORDIN AN CES
1. Resolution to express support and AUTHORIZE the City Manager to negotiate a contract
with Urban Land Institute re a performance study for Village of Pungo.
2. Ordinance to AUTHORIZE the KENNETH A. HALL FAMILY LIMITED
PARTNERSHIP a temporary encroachment into portions of the rights-of-way of Butternut
Lane and Spruce Street to construct and maintain a telephone pedestal and buried conduit to
house fiber optic cable.
3. Ordinance to ACCEPT and APPROPRIATE $507,998 in state, federal and gift fund
revenues to the FY 2004-2005 Human Services Operating Budget re additional mental
health, substance abuse and mental retardation services.
4. OrdinancetoAPPROPORIATE $36,351 from Cost Recovery Revenue and to ACCEPT and
APPROPRIATE $6,253 from the Fire Department Gift Fund to the Department's FY 2004-
2005 Operating Budget re various costs and fire programs and increasing revenue
accordingly.
5. Ordinance to APPROPRIATE $799,237 to the FY 2005-06 Human Services Operating
Budget and to provide eight (8) full-time positions as follows:
a. One time state general fund revenue
b. State Supreme Court and Medicaid revenue
c. Additional fee revenue
$173,109
$480,128
$146,000
6. Ordinance to ACCEPT and APPROPRIATE $5,000 in Gift Fund Revenue to the 2004-2005
Public Libraries Operating Budget re replacing conference room chairs in the Central
Library.
7. Ordinance to REVISE categorical appropriations for the School's Operating Fund re
additional State and other revenue:
a. Reduce Instruction
b. Reduce Attendance and Health
c. Reduce Pupil Transportation
d. Reduce Operations and Maintenance
AND, APPROPRIATE the following:
a. School Grants
b. School Athletic Special Revenue
c. School Instructional Technology
d. School Vending Operations
e. School Textbook Fund
$15,708,066
$ 534,949
$ 1,988,071
$ 4,809,444
$ 183,786
$ 242,731
$ 1,748,680
$ 31,000
$ 2,091,882
8. EMS Permits for annual renewal:
a. Eastern Shore Ambulance
b. Nightingale Regional Air Ambulance
c. Network Medical
d. Children's Hospital of the King's Daughters
e. Medical Transport
f. Lifeline Ambulance Service, Inc.
9. Ordinance to AUTHORIZE one additional full-time position and ELIMINATE two part-time
FTE's in the FY 2005-2006 Operating Budget of the Library Departmentre stabilizing staffmg
at the Kempsville Library.
J.
APPOINTMENTS
ARTS and HUMANITIES COMMISSION
BEACHES and WATERWAYS COMMISSION
HEALTH SERVICES ADVISORY BOARD
CHESAPEAKE ALCOHOL SAFETY ACTION PROGRAM
HAMPTON ROADS ECONOMIC DEVELOPMENT ALLIANCE
INVESTMENT PARTNERSHIP ADVISORY COMMITTEE
MINORITY BUSINESS COUNCIL
OPEN SPACE SUBCOMMITTEE
PARKS and RECREATION COMMISSION
SHORE DRIVE ADVISORY COMMITTEE
TOWING ADVISORY BOARD
K.
UNFINISHED BUSINESS
1.
NEW BUSINESS
M.
ADJOURNMENT
*********************************************
PUBLI C COMMENTS
Non Agenda Items
*********************************************
If you are physically disabled or visually impaired
and need assistance at this meeting,
please call the CITY CLERK'S OFFICE at 427-4303
Hearing impaired, call: VIRGINIA RELAY at 1-800-828-1120
**********
Agenda 06/7/05 sIb
www.vbgov.com
I.
CITY MANAGER'S BRIEFINGS
- Conference Room -
2:00 PM
A.
PUBLIC VOICESIREDEVELOPMENT Update
Robert Scott, Director, Planning
B.
VISITOR CENTER OPERATIONS
Hester Waterfield, Visitor Services Administrator, Convention and Visitor Bureau
II.
COUNCIL LIAISON REPORTS
III.
CITY COUNCIL COMMENTS
IV. REVIEW OF AGENDA ITEMS
v.
INFORMAL SESSION
3:3) PM
A.
, B.
C.
- Conference Room -
CALL TO ORDER - Mayor Meyera E. Oberndorf
ROLL CALL OF CITY COUNCIL
RECESS TO CLOSED SESSION
VI. FORMAL SESSION
A.
B.
C.
D.
E.
F.
G.
- Council Chamber -
6:00PM
CALL TO ORDER - Mayor Meyera E. Oberndorf
INVOCATION:
Master Monk Phich Thong Kinh
Buddhist Temple
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
ELECTRONIC ROLL CALL OF CITY COUNCIL
CERTIFICATION OF CLOSED SESSION
MINUTES
1.
INFORMAL AND FORMAL SESSIONS
May 24, 2005
AGENDA FOR FORMAL SESSION
1Resnlutinu
CERTIFICATION OF CLOSED SESSION
VIRGINIA BEACH CITY COUNCIL
WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,
pursuant to the affirmative vote recorded here and in accordance with the provisions of The
Virginia Freedom of Information Act; and,
WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the
governing body that such Closed Session was conducted in conformity with Virginia Law.
NOW, THEREFORE, BE IT RESOLVED:
That the Virginia Beach City Council
hereby certifies that, to the best of each member's knowledge, (a) only public business matters
lawfully exempted from Open Meeting requirements by Virginia Law were discussed in Closed
Session to which this certification resolution applies; and, (b) only such public business matters
as were identified in the motion convening this Closed Session were heard, discussed or
considered by Virginia Beach City Council.
H.
RESOL UTI ONtO RDIN AN CES
1. Resolution to express support and AUTHORIZE the City Manager to negotiate a contract
with Urban Land Institute re a performance study for Village of Pungo.
2. Ordinance to AUTHORIZE the KENNETH A. HALL FAMILY LIMITED
PARTNERSHIP a temporary encroachment into portions of the rights-of-way of Butternut
Lane and Spruce Street to construct and maintain a telephone pedestal and buried conduit to
house fiber optic cable.
3. Ordinance to ACCEPT and APPROPRIATE $507,998 in state, federal and gift fund
revenues to the FY 2004-2005 Human Services Operating Budget re additional mental
health, substance abuse and mental retardation services.
4. Ordinance to APPROPORIATE $36,351 from Cost Recovery Revenue and to ACCEPT and
APPROPRIATE $6,253 from the Fire Department Gift Fund to the Department's FY 2004-
2005 Operating Budget re various costs and fire programs and increasing revenue
accordingly.
5. Ordinance to APPROPRIATE $799,237 to the FY 2005-06 Human Services Operating
Budget and to provide eight (8) full-time positions as follows:
a. One time state general fund revenue
b. State Supreme Court and Medicaid revenue
c. Additional fee revenue
$173,109
. $480,128
$146,000
6. Ordinance to ACCEPT and APPROPRIATE $5,000 in Gift Fund Revenue to the 2004-
2005 Public Libraries Operating Budget re replacing conference room chairs in the Central
Library.
7. Ordinance to REVISE categorical appropriations for the School's Operating Fund re
additional State and other revenue:
a. Reduce Instruction
b. Reduce Attendance and Health
c. Reduce Pupil Transportation
d. Reduce Operations and Maintenance
AND, APPROPRIATE the following:
a. School Grants
b. School Athletic Special Revenue
c. School Instructional Technology
d. School Vending Operations
e. School Textbook Fund
$15,708,066
$ 534,949
$ 1,988,071
$ 4,809,444
$ 183,786
$ 242,731.
$ 1,748,680
$ 31,000
$ 2,091,882
8. EMS Permits for annual renewal:
a. Eastern Shore Ambulance
b. Nightingale Regional Air Ambulance
c. Network Medical
d. Children's Hospital of the King's Daughters
e. Medical Transport
f. Lifeline Ambulance Service, Inc.
9. Ordinance to AUTHORIZE one additional full-time position and ELIMINATE two part-
time FTE's in the FY 2005-2006 Operating Budget of the Library Department re stabilizing
staffing at the Kempsville Library.
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CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
Resolution Expressing Support for a Land Use Study Regarding the
Village Of Pungo
MEETING DATE: June 7, 2005
. Background: In June 2004, the City Council discussed informally the concept of
creating a "Village of Pungo" in the general area colloquially known as "Downtown
Pungo." At that time, there was a general consensus to explore that possibility further
after the completion of the Joint land Use Study. An organization consisting of property
owners in the area, known as the Pungo landowners' Association, supports the
concept of engaging the Urban land Institute (ULI), in conjunction with the City, to
perform a study of the area with the view of developing a village-style land use plan for
the study area.
Councilman Jim Reeve has requested that a Resolution be presented to the City
Council expressing support for a Pungo Village land Use Study to, be performed by the
Urban land Institute in conjunction with the City.
. Considerations: The proposed Resolution expresses support for a Pungo
Village land Use Study to be performed by the Urban land Institute in conjunction with
the City, and directs the City Manager or his designee to contact the Urban land
Institute and to negotiate the terms of an agreement between the City and the Institute
for the performance of such a study.
. Public Information: No special form of advertisement or other public notice is
required, hence, the Resolution will be advertised as an ordinary agenda item.
. Alternatives: Adoption of the Resolution is within the discretion of the City
Council.
.
Attachments: Proposed Resolution
Recommended Action:
Submitting Department/Agency: City Attorney's Office at the request of Councilmember Jim
Reeve.
City Manager:
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REQUESTED BY COUNCILMEMBER JIM REEVE
A RESOLUTION EXPRESSING SUPPORT
FOR A LAND USE STUDY REGARDING THE
"VILLAGE OF PUNGO"
WHEREAS, the area of the City traditionally known as Pungo
9
has considerable historical and aesthetic value and also serves
10
as is a gateway to the rural southern portion of the City; and
11
WHEREAS, because of its uniqueness, history and ambience,
12
Pungo has the potential to become a showcase for village-style
13
development through the application of land use concepts that
14
encourage its historical, cultural and aesthetic values to be
15
preserved and enhanced; and
16
WHEREAS, the Pungo Landowners' Association has expressed
17
the collective desire of property owners in the area that the
18
City perform a study of land use and related topics in the Pungo
19
area with a view to creating a village-style land use plan for
20
Pungo; and
WHEREAS, the City has previously worked successfully with
the Urban Land Institute in performing the Shore Drive Corridor
Study;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF VIRGINIA BEACH, VIRGINIA:
26
That the City Council hereby expresses its support of
1.
27
a Pungo Village Land Use Study,
to be performed by the Urban
28
Land Institute in conjunction with the City; and
29
The
or
City
2.
his
Manager,
designee,
is
hereby
30
authorized and directed to contact the Urban Land Institute and
31
to negotiate the terms of an agreement between the City and the
32
Institute for the performance of such a study.
33
34
Adopted by the Council of the City of Virginia Beach,
35
Virginia, on the
, 2005.
day of
CA-9638
OID/ordres/pungovillageres.doc
R-1
May 31, 2005
MP)~D A~ TOAì~~CY'
City Attorney's Office
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VIRGINIA BEACH BLVD.
NORFOLK & SOUTHERN RR R/W
BONNEY RD.
LOCATION MAP
THE KENNETH A. HALL FAMILY LIMITED
PARTNERSHIP ENCROACHMENT REQUEST
FOR A TELEPHONE LINE
ACROSS BUTTERNUT LANE AND SPRUCE STREET,
AND A TELEPHONE PEDESTAL IN BUTIERNUT LANE .487
GPINS 1487-43-1975, 1487-43-4791
(F.K.A. 1487-43-4901) AND 1487-43-7783
SCALE: 1" = 200'
KENNETH HALL.DGN M.J.5.
PREPARED BY PM' ENG. CADD DEPT.
APRil 14,2005
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CITY OF VIRGINIA BEACH
AGENDA ITEM
Encroachment request into the City's rights of way known as Butternut
Lane and Spruce Street from the adjacent property owners, The Kenneth
A. Hall Family Limited Partnership, a Virginia limited partnership, and
Virginia W. Cornick
MEETING DATE: June 7 I 2005
ITEM:
.
Background:
The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership,
owns property located at 3745 and 3757 Bonney Road and leases property that
that is owned by Virginia W. Cornick located on Spruce Street. The Kenneth A.
Hall Family Limited Partnership, a Virginia limited partnership, and Virginia W.
Cornick, request permission to construct and maintain a telephone pedestal and
4" buried conduit for telephone lines and computer cables to house fiber optic
cable within the City's rights of way located at Butternut Lane and Spruce Street.
The purpose of the temporary encroachment is for public and private use of
telephone lines and computer cables for a temporary sales office that will be
used during demolition and construction of the new sales office. Once
construction is complete, the lines will be abandoned. .
.
Considerations:
City Staff has reviewed the requested encroachments and has recommended
approval of same, subject to certain conditions outlined in the agreement.
.
Public Information:
Advertisement of City Council Agenda
.
Alternatives:
Approve the encroachment as presented, deny the encroachment, or add
conditions as desired by Council.
.
Recommendations:
Approve the request subject to the terms and conditions of the agreement.
.
Attachments:
Ordinance, Agreement, Plats, Location Map and Pictures.
Recommended Action: Approval of the ordinance.
Submitting Depa:i/tJ,ency: Public Wor1<slReal Estate'tiC'" ~
CIty Manage~ Ic../.~
1
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7
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Requested by Department of Public Works
AN ORDINANCE TO AUTHORIZE A
TEMPORARY ENCROACHMENT INTO
PORTIONS OF THE RIGHTS-OF-WAY
KNOWN AS BUTTERNUT LANE AND
SPRUCE STREET BY THE KENNETH
A. HALL FAMILY LIMITED
PARTNERSHIP, A VIRGINIA LIMITED
PARTNERSHIP, ITS ASSIGNS AND
SUCCESSORS IN TITLE, AND
VIRGINIA W. CORNICK, HER HEIRS,
ASSIGNS AND SUCCESSORS IN
TITLE
WHEREAS, The Kenneth A. Hall Family Limited Partnership, a Virginia limited
17
partnership, and Virginia W. Cornick, desire to construct and maintain a telephone
18
pedestal and 4" buried conduit for telephone lines and computer cables to house fiber
19
optic cable within .the City's rights-of-way known as Butternut Lane and Spruce Street.
20
WHEREAS, City Council is authorized pursuant to §§ 15.2-2009 and 15.2-2107,
21
Code of Virginia, 1950, as amended, to authorize temporary encroachments upon the
22
City's right of way subject to such terms and conditions as Council may prescribe.
23
NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
VIRGINIA BEACH, VIRGINIA:
24
25
That pursuant to the authority and to the extent thereof contained in §§ 15.2-
26
2009 and 15.2-2107, Code of Virginia, 1950, as amended, The Kenneth A. Hall Family
27
Limited Partnership, a Virginia limited partnership, its assigns and successors in title,
28
and Virginia W. Cornick, her heirs, assigns and successors in title are authorized to
29
construct and maintain temporary encroachments for a telephone pedestal and 4"
30
buried conduit for telephone lines and computer cables to house fiber optic cable in the
31
City's rights-of-way as shown on the maps entitled: Exhibit "A", Exhibit "B" and Exhibit
32
"C", copies of which are on file in the Department of Public Works and to which
33
reference is made for a more particular description; and
34
BE IT FURTHER ORDAINED, that the temporary encroachments are expressly
35
subject to those terms, conditions and criteria contained in the Agreement between the
36
City of Virginia Beach and The Kenneth A. Hall Family Limited Partnership, a Virginia
37
limited partnership, and Virginia W. Cornick (the "Agreement"), which is attached hereto
38
and incorporated by reference; and
39
BE IT FURTHER ORDAINED, that the City Manager or his authorized design~e
40
is hereby authorized to execute the Agreement; and
41
BE IT FURTHER ORDAINED, that this Ordinance shall not be in effect until such
42
time as The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership,
43
and Virginia W. Cornick and the City Manager or his authorized designee execute the
44
Agreement.
45
Adopted by the Council of the City of Virginia Beach, Virginia, on the
46
day of
,2005.
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49
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51
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APPROVED AS TO CONTENTS
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Ordinance Encroachment.Frrn.doc
F: Data ATYIOrdinINONOODE PW ORDIN CA9523 The Kenneth A. Hall Family Limited Partnership.
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PREPARED BY VIRGINIA BEACH
CITY ATTORNEY'S OFFICE
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EXEMPTED FROM RECORDATION TAXES
UNDER SECTION 58.1-81 l(c) (3)
THIS AGREEMENT, made this d. S- day of A PR~\ l
, 2005, by and
between the CITY OF VIRGINIA BEACH, VIRGINIA, a municipal corporation, Grantor,
"City", and THE KENNETH A. HALL FAMILY LIMITED PARTNERSHIP, a Virginia limited
partnership, ITS ASSIGNS AND SUCCESSORS IN TITLE, and VIRGINIA W. CORNICK,
HER HEIRS, ASSIGNS AND SUCCESSORS IN TITLE, "Grantee", even though more than
one.
WITNESSETH:
That, WHEREAS, the The Kenneth A. Hall Family Limited Partnership, Grantee,
is the owner of those certain lots, tracts, or parcels of land designated and described as Block 1
and Block 2, Jacksondale Subdivision, as shown on that certain plat recorded in the Clerk's
Office of the Circuit Court of the City of Virginia Beach, Virginia in Map Book 55, at page 24
and being further designated and described as 3745 and 3757 Bonney Road, Virginia Beach,
Virginia 23452, GPINS 1487-43-1975 and 1487-43-4791 (F/K/A 1487-43-4901);
That, WHEREAS, Virginia W. Cornick is the owner and The Kenneth A. Hall
Family Limited Partnership has a ground lease interest in that certain lot, tract, or parcel of land
designated and described as Block 3, as shown on Map Book 2, page 51 recorded in the above-
referenced Clerk's Office and being further designated and described as GPIN 1487-43-7783,
located on Bonney Road, Virginia Beach, Virginia;
GPINS No GPIN Assigned for Butternut Lane and Spruce Street Rights Of Way
1487-43-1975,1487-43-4791 (FIKIA 1487-43-4901) and 1487-43-7783
WHEREAS, it is proposed by the Grantee to construct and maintain 4" buried
conduit for telephone lines and computer cables to house fiber optic cable and a telephone
pedestal, "Temporary Encroachment", in the City of Virginia Beach;
WHEREAS, in constructing and maintaining the Temporary Encroachment, it is
necessary that the Grantee encroach into portions of existing City rights of way known as
Butternut Lane and Spruce Street "The Encroachment Area"; and
WHEREAS, the Grantee has requested that the City permit a Temporary
Encroachment within The Encroachment Area.
NOW, THEREFORE, for and in consideration of the premises and of the benefits
accruing or to accrue to the Grantee and for the further consideration of One Dollar ($1.00), in
hand paid to the City, receipt of which is hereby acknowledged, the City doth grant to the
Grantee permission to use The Encroachment Area for the purpose of constructing and
maintaining the Temporary Encroachment.
It is expressly understood and agreed that the Temporary Encroachment will be
constructed and maintained in accordance with the laws of the Commonwealth of Virginia and
the City of Virginia Beach, and in accordance with the City's specifications and approval and is
more particularly described as follows, to wit:
Temporary Encroachments into The Encroachment Area as shown
on those certain plats entitled: "ENCROACHMENT PLAT OF
TELEPHONE LINE AND FIBEROPTIC CABLE ACROSS
BUTTERNUT LANE VIRGINIA BEACH, VIRGINIA MAY 5,
2005," "ENCROACHMENT PLAT OF TELEPHONE LINE AND
FIBEROPTIC CABLE ACROSS SPRUCE STREET VIRGINIA
BEACH, VIRGINIA MAY 5, 2005," and "ENCROACHMENT
PLAT OF TELEPHONE LINE AND FIBEROPTIC CABLE
ACROSS BUTTERNUT LANE & SPRUCE STREET VIRGINIA
BEACH VIRGINIA MA Y 5, 2005," copies of which are attached
hereto as Exhibits "A", "B" and "C" and to which references are
fIlade for a more particular description.
2
It is further expressly understood and agreed that the Temporary Encroachment
herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30)
days after the notice is given, the Temporary Encroachment must be removed from The
Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such
removal.
It is further expressly understood and agreed that the Grantee shall indemnify and
hold harmless the City, its agents and employees, from and against all claims, damages, losses
and expenses including reasonable attorney's fees in case it shall be necessary to file or defend an
action arising out of the location or existence of the Temporary Encroachment.
It is further expressly understood and agreed that nothing herein contained shall
be construed to enlarge the permission and authority to permit the maintenance or construction of
any encroachment other than that specified herein and to the limited extent specified herein, nor
to permit the maintenance and construction of any encroachment by anyone other than the
Grantee.
It is further expressly understood and agreed that the Grantee agrees to maintain
the Temporary Encroachment so as not to become unsightly or a hazard.
It is further expressly understood and agreed that the Grantee must submit and
have approved a traffic control plan before commencing work in The Encroachment Area.
It is further expressly understood and agreed that the Grantee agrees that no open
cut of the public roadway will be allowed except under extreme circumstances. Requests for
exceptions must be submitted to the Highway Operations Division, Department of Public Works,
for final approval.
3
It is further expressly understood and agreed that the Grantee must obtain a pennit
from the Office of Planning Department prior to commencing any construction within The
Encroachment Area.
It is further expressly understood and agreed that prior to issuance of a right of
way permit, the Grantee must post a bond or other security, in accordance with their engineer's
cost estimate, to the Office of Planning Department.
It is further expressly understood and agreed that the Grantee must obtain and
keep in force all-risk property insurance and general liability or such insurance as is deemed
necessary by the City, and all insurance policies must name the City as additional named insured
or loss payee, as applicable. The Grantee also agrees to carry comprehensive general liability
insurance in an amount not less than $500,000.00, combined single limits of such insurance
policy or policies. The Grantee will provide endorsements providing at least thirty (30) days
written notice to the City prior to the cancellation or termination of, or material change to, any of
the insurance policies.
The Grantee assumes all responsibilities and liabilities, vested or
contingent, with relation to the Temporary Encroaclunent.
It is further expressly understood and agreed that the Temporary Encroachment
must conform to the minimum setbacks requirements, as established by the City.
It is further expressly understood and agreed that the Grantee must submit for
review and approval, a survey of The Encroaclunent Area, certified by a registered professional
engineer or a licensed land surveyor, and/or "as built" plans of the Temporary Encroachment
sealed by a registered professional engineer, if required by either the City Engineer's Office or
the Engineering Division of the Public Utilities Department.
4
It is further expressly understood and agreed that the City, upon revocation of
such authority and permission so granted, may remove the Temporary Encroachment and charge
the cost thereof to the Grantee, and collect the cost in any manner provided by law for the
collection of local or state taxes; may require the Grantee to remove the Temporary
Encroachment; and pending such removal, the City may charge the Grantee for the use of The
Encroachment Area, the equivalent of what would be the real property tax upon the land so
occupied if it were owned by the Grantee; and if such removal shall not be made within the time
ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One
Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is
allowed to continue thereafter, and may collect such compensation and penalties in any manner
provided by law for the collection of local or state taxes.
IN WITNESS WHEREOF, The Kenneth A. Hall Family Limited Partnership, a
Virginia limited partnership, has caused this agreement to be executed by Kenneth A. Hall,
Managing General Partner, with due authority to bind said limited partnership, and Virginia W.
Cornick, Grantee, has caused this Agreement to be executed by her signature. Further, that the
City of Virginia Beach has caused this Agreement to be executed in its name and on its behalfby
its City Manager and its seal be hereunto affixed and attested by its City Clerk.
CITY OF VIRGINIA BEACH
By
CitY Manager/Authorized
Designee of the City Manager
(SEAL)
ATTEST:
5
City Clerk
THE KENNETH A. HALL F AMIL Y
LIMITED PARTNERSHIP, a Virginia
limited p rship,
STATE OF VIRGINIA
CITY OF VIRGINIA BEACH, to.wit:
Kenneth A. Hall
Managing General Partner
By i]¿1e../Íø';'-(~/ J.Cér~~
Virgiiria W. Cornick
i
I
The foregoing instrument was acknowledged before me this
day of
, 2005, by
DESIGNEE OF THE CITY MANAGER
CITY MANAGERJAUTIIORIZED
Notary Public
My Commission Expires:
STATE OF VIRGINIA
CITY OF VIRGINIA BEACH, to-v.it:
The foregoing instrument was acknowledged before me this
day of
, 2005, by RUTH HODGES SMITH, City Clerk for the CITY OF VIRGINIA
BEACH.
NotMy Public
My Commission Expires:
<5
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TI1~ foregoÌ11g instrument was acknowleàged before me this ) day of
~, 2005. by Kenneth A. Hall, Managing General Partner, on behalf of THE
KENNETH A. HALL FAMILY LIMITED PARTNER~HIP, a Virginia li,mited partnership.
MüJwf (¡, J) ()1l~tflry'
Notary" Public .
My Commission Expires:
STATE OF
CITY/COUNTY OF
M,rA/ie
. to-wit:
The foregoing instrument was acknowledged before me tiús a 7 ,.L, day of .
AI";¡
. 2005. by Virginìa W. Cornick.
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My Commission Expires:
APPROVED AS TO CONTENTS
A?PROv"ED AS Tv LEGPL
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EXHIBIT "A"
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LOT 25
AL TON A. MILLER
LOTS 24, 25. 26 & 27, BLOCK A
GPIN: 1487-43-271'
(08 362.9, PC /488)
LOT 12
KENNETH A. HALL
FAMILY L/MlffO PARTNERSHIP
CPIN: 1487-43-479/
INST. No. 20040818013133'2
(OB 3605. PC 76)
AREA= 2800 AC
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.
KENNETH A. HALL
FAMIf. Y LlMlTEO PARTNERSHIP
GPIN: /487-43-1975
(08 3606, PC 76)
LOT 1,] (MBOI35. PC; 37)
--
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lOT 21
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LOT 24
-
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ENCROACHMENT PLAT OF
TELEPHONE LINE AND FIBEROPTIC CABLE
ACROSS BUTTERNUT LANE
VIRGINIA BEACH. VIRGINIA
MAY 5, 2005
. Landscape Architeeture . Plaruùng
Suzveying . Engineering
Environmental Sciences
5033 ROUSri: I)RlVJì, VIRCtNTA. BEACH, VA 23462-3708
PHONE (JS7) +90.926+ FAX (757) 4o9Q.l õ;¡. .
PROJ. NO.: 00017H
DATE: 5/05/05 SCALE: 1 "=40'
EXHIBIT "B"
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INST.¡J.Nq. 200408180/.1/3.32
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AREA= 2800 AC
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14RC/NIA W. CORNICK
GPIN: 1487-43-7783
LOTS 1-10 &: 12-17
(DB 3481, PC 440)
(M80138, PC 37)
LOT 3
LOT 4
'TELEPHONE UNE AND
FJ8ERQP]C C4.BLE
CROACHMENT
LOT 5
--
--'
2 X2' FLAT VAULT BOX
l' DEEP
ENCROACHMENT PLAT OF III
TELEPHONE LINE AND FIBEROPTIC CABl LandscapcArdtitemue .Planning
ACROSS SPRUCE STREET i::~~~::7~
5033 ROUSE DRIVR, '¡rRCYNrA !;lEACH, v A ::~3i08
mONB (7ãT) ..90-916+ FA.~ (751) f.90-~
VIRGINIA BEACH, VIRGINIA
MAY 5, 2005
PROJ. NO.: 0OO17H
DATE: 5/05/05 SCALE; 1"=40'
EXHIBIT "C"
EXH I 1 \I{/'
24 1-_. i
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2'X2' VA~L T
BOX-1' [DEEP
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BUTTERNUT LANE
SPRUCE STREET
ENCROACHMENT PLAT OF . M A
TELEPHONE LINE AND FIBEROPTIC CABLE Landscape Arclûtceture 'P1anni.ug
ACROSS BUTIERNUT LANE Surveying.Engineering
Environmental Sciences -
& SPRUCE STREET 5033ROUSEDRIVE,V'lRGINIAImACF!JVA23~.3~S
PHONE (757) 491J..9Z6i FAX; (1!i1) £SJO.Ø!»£
VIRGINIA BEACH, VIRGINIA
MA Y 5, 2005
PROJ. NO.: 0O017H
DATE: 5/05/05 SCALE: 1" = 50'
"
,/
Butternut Lane
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance To Accept And Appropriate $507,998 In State, Federal, And Gift
Fund Revenues To The FY 2004-05 Department Of Human Services Operating
Budget To Provide Additional Mental Health, Substance Abuse, And Mental
Retardation Services
MEETING DATE: June 7, 2005
(J Background: The Department of Human Services requests City Council to accept and
appropriate the following revenues totaling $507,998, made available subsequent to the
adoption of the FY 2004-05 budget. The additional revenues will allow the Department of
Human Services to continue meeting service needs of clients and families in the Mental
Health/Substance Abuse and Mental Retardation Divisions. The additional 0.5 FTE,
provided with new on-going Federal funding continuing into FY 2005-06 forward, will allow
the Department of Human Services to provide expanded services in the PATH Program. The
additional revenues are composed of the following:
~ $68,855 in Young Juvenile Offender Initiative Grant Funds
~ $4,700 in grant funding provided by the Alzheimer's Association
~ $8,000 in one-time State general funds for Disaster Preparedness PlanninglTraining
~ $8,676 in Federal Mental Health PATH funds
~ $208,268 in additional Medicaid Revenues as a result of Intennediate Care Facility-
Mental Retardation (ICFMR) Cost Settlement Reviews
~ $106,843 in State Cost of Living Allowance (COLA)
~ $66,196 in additional self-pay client fees in Play and Leisure Skills Center (PALS) and
Supported Living Programs (SLP)
~ $9,070 in Omnibus Budget Reconciliation Act (OBRA) Funds
~ $20,000 in grant funding provided by Knights of Virginia Assisting Citizens with Mental
Retardation (KOVAR)
~ $7,390 in Mental Retardation Gift Funds
(J Considerations: Notification regarding certain Federal, State, and Grant revenues were
received subsequent to City Council's approval of the FY 2004-05 Operating Budget. The
identified revenues were not included in the Department's FY 2004-05 Operating Budget
and require appropriation. There are no local matches associated with any of these funds,
and no additional City funds are required as a part of this request.
(J Public Information: The initiatives funded with the additional revenues were discussed and
approved by the Community Services Board at its regular meeting on March 31,2005. All
other public information is handled through the Council agenda process.
(J Alternatives: The additional funds enable the Department of Human Services to sustain
and meet specific service needs and current operations without additional City funding.
(J Recommendations: It is recommended that City Council approve the following:
~ Appropriation of $68,855 in Young Juvenile Offender Initiative Grant funds to provide
Multi-Systemic Therapy Services to youth referred through the Juvenile Courts.
þ> Appropriation of $4,700 in Alzheimer's Association Grant funding to provide respite
reimbursement to families caring for members with Alzheimer's Disease.
þ> Appropriation of $8,000 in one-time State funding to provide Department specific
Disaster Preparedness Planning/Training.
þ> Appropriation of $8,676 in Federal Mental Health PATH funding for a 0.5 FTE to provide
training and professional development of outreach staff, and to begin PATH program
expansion to serve homeless population with mental health and substance abuse
problems. Funding for continuation of the additional 0.5 FTE is to be provided with
additional Federal dollars in FY 2005-06 and beyond.
þ> Appropriation of $208,268 in Medicaid Revenue to provide increased nursing services
and day support services for clients in the Intermediate Care Facility, to purchase
required medical supplies, and to serve the increased number of disabled Supported
Living Program consumers in the community.
þ> Appropriation of $1 06,843 in State Cost of Living Allowance (COLA) to offset previously
unfunded inflationary increases of operating expenses in contracted manpower and
supplies in the Mental Health/Substance Abuse and rvental Retardation Divisions.
þ> Appropriation of $66,196 in additional client fees to provide funding for transportation
services for persons served by the Play and Leisure Skills Center (PALS) and
Supportive Living Programs (SLP), and increased costs of janitorial and security system
maintenance services.
þ> Appropriation of $9,070 in Omnibus Budget Reconciliation Act (OBRA) funds for the
purchase of a wheelchair and medical equipment for a consumer.
þ> Appropriation of $20,000 in Knights of Virginia Assisting Citizens with Mental Retardation
(KOVAR) grant funding to purchase 10 computers and a variety of assistive software
devices for Skillquest clients.
þ> Appropriation of $7,390 in Mental Retardation Gift Funds for items in the Skillquest
Memorial Garden.
Attachments: Ordinance
Recommended Action: Adopt Ordinance
Submitting D,~p~e~g~~~:an Services
City Manager/""""" ¡;./ ~
.JØU/ /I ~~
--, //
23
24
25
26
27
28
29
30
1
2
3
4
5
6
7
8
AN ORDINANCE TO ACCEPT AND APPROPRIATE
$507,998 IN STATE, FEDERAL, AND GIFT FUND
REVENUES TO THE FY 2004-05 DEPARTMENT OF
HUMAN SERVI CES OPERATING BUDGET TO
PROVIDE ADDITIONAL MENTAL HEALTH,
SUBSTANCE ABUSE, AND MENTAL RETARDATION
SERVICES
9
additional
are
funds
from numerous
WHEREAS,
sources
10
available to the Department of Human Services to provide mental
11
health, mental retardation, and substance abuse services;
12
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY
13
OF VIRGINIA BEACH, VIRGINIA:
14
That $192,768 in additional state revenue is hereby
1.
15
accepted and appropriated to the FY 2004-05 Department of Human
16
Services budget to provide critical services for young juvenile
17
offenders and medically fragile adults with mental retardation, to
18
purchase a wheelchair and medical equipment for a' consumer, and to
19
provide
preparedness
specific
department
disaster
20
planning/training, with state revenue hereby increased accordingly.
21
That $8,676 in additional federal revenue is hereby
2.
22
accepted and appropriated to the FY 2004-05 Department of Human
Services Budget for a 0.5 FTE to begin Mental Health PATH program
expansion to serve the homeless population with mental health and
substance abuse problems, with federal revenue hereby increased
accordingly.
3.
That $32,090 in Alzheimer's Association grant funds,
Knights of Virginia Assisting Citizens with Mental Retardation
grant
funds,
additional
fund
and
Mental
Retardation
gift
contributions are hereby accepted and appropriated to the FY 2004-
31
of
to
Services
budget
provide
05
Department
Human
respite
32
reimbursement
for families caring for members with Alzheimer's
33
Disease, ten computers and a variety of assistive software devices
34
Skillquest
the
clients,
and
purchase
items
to
for
to
serve
35
Skillquest Memorial Garden, with gift fund revenue hereby increased
36
accordingly.
37
That $208,268 in additional Medicaid Revenue and
4.
38
$66,196 in additional Self-Pay Client Fees are hereby accepted and
39
appropriated to the FY 2004-05 Department of Human Services budget
40
to provide
services
for medically fragile persons with Mental
41
Retardation at the Intermediate Care Facility,
for persons with
42
Mental Retardation residing in Supported Living Homes,
and for
43
family support services through Play and Leisure Skills Center,
44
with Medicaid revenue hereby increased according~y.
45
Tha t a o. 5 FTE ,
federally funded Clinician I
5.
46
position is hereby established in the FY 2004-05 Department of
47
Human Services budget.
48
Adopted by the Council of the City of Virginia Beach,
49
Virginia, on the
day of
, 2005.
50
Requires an affirmative vote by a majority of the members of City
51
Council.
Approved As to Content:
Approved As To Legal
] JJ; ß1 fbi
City Attorney's Office
~ c. !hvv~A 7);1/3
Management Services
CA9614
P&A/GG/ORDRES/DHS Budget.ORD
R-3
May 26, 2005
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance to Appropriate $36,351 from Cost Recovery Revenue
and to Accept and Appropriate $6,253 from the Fire Department Gift
Fund to the Fire Department's FY 2004-05 Operating Budget.
MEETING DATE: June 7,2005
. Background: The Virginia Beach Fire Department receives income throughout the
fiscal year for cost recovery of expenses incurred mitigating hazardous materials
incidents, use of training facilities and instructors, and court ordered restitution for
department expenses related to false calls and intentionally set fires. Each of these
unanticipated revenues are placed in itemized revenue accounts to facilitate correct
appropriation back into operating budgets and to enable historical evaluation of cost
recovery efforts. The Virginia Beach Fire Department also receives gift funds.
. Considerations: The requested appropriation of cost recovery funds totaling
$36,351 will be apportioned back into the Fire Department's Operating Budgets for
payroll, equipment/supplies and apparatus maintenance/fuel based on the average
distribution of expenses for all relevant events and incidents during the fiscal year. The
gift fund balance of $6,253 will be used to purchase livability items designated for
specific stations, Operation Smoke Detector and special projects of the Life Safety
Education program.
. Public Information: Public Information will be handled through the normal Council
agenda process.
. Alternatives: Without appropriation of cost recovery funding, it would be difficult to
support activities such as public private partnerships in training, and the Fire
Department would be forced to estimate revenues during the annual budget process.
Cost recovery is not a steady revenue stream and does not lend itself to incorporation
into the budget in that manner. Appropriation of donated funds in this manner maintains
accountability and assures that funds are used in a timely and appropriate manner.
. Recommendations: Appropriate $36,351 from the designated cost recovery
revenue sources into the Fire Department operating budget. Appropriate $6,253 from
the Fire Department gift fund to facilitate designated expenditures.
.
Attachments: Ordinance
Recommended Act. ion: Appropriate the requested ~nds 11 /J /J
Submitting D~p~7n~Agency: Fire Department ~ ~
City Manager:r~ ~~
1
2
3
4
5
6
7
BE
8
AN ORDINANCE TO APPROPRIATE $36,351 FROM
COST RECOVERY REVENUE AND TO ACCEPT AND
APPROPRIATE $6/253 FROM THE FIRE
DEPARTMENT GIFT FUND TO THE FIRE
DEPARTMENT'S FY 2004-05 OPERATING BUDGET
IT
ORDAINED BY
THE
CITY OF VIRGINIA
THE
COUNCIL
OF
BEACH/ VIRGINIA:
9
1)
10
appropriated
That
$36,351
in
revenue
cost
recovery
to
the
Fire
FY
2004-05
Department's
11
Budget
for reimbursement
costs,
with miscellaneous
of various
12
revenue increased accordingly.
13
2)
That $6,253
in additional gift fund revenue is hereby
is
hereby
Operating
14
accepted and appropriated to the Fire Department's FY 2004 - 05
15
Operating Budget to support several fire programs with gift fund
16
revenue increased accordingly.
17
Adopted
18
Virginia on the
by
Council
Virginia
the
of
the
City
of
day of
, 2005.
Approved As to Content:
Approved As To Legal
Sufficiency:
~ c Il~ ~Ò;4ß
Management Serviées
Beach,
MJ
City Attorney/s Office
CA9629
PA/GG/ORDRES/Fire Dept. Budget Ord
R-2
May 26, 2005
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance To Appropriate $799,237 In State And Fee Revenues To The FY
2005-06 Department Of Human Services Operating Budget To Provide
Additional Mental Health And Substance Abuse Services
MEETING DATE: June 7, 2005
0 Background: The Department of Human Services requests City Council to approve 8.0
additional FTEs and appropriate revenues totaling $799,237, made available subsequentto
the adoption of the FY 2005-06 budget. The breakdown of the funding is as follows:
$173,109 is one-time state general fund revenue, $480,128 is state Supreme Court and
Medicaid revenue, and $146,000 is in fee revenue. The breakdown of the 8.0 additional
positions is as follows one Psychiatrist, one Clinician IV, two Clinician II, four Clinician I. The
additional revenue and positions will allow the Department of Human Services to expand the
use of the Recovery Center to provide critical crisis services to persons with co-occurring
substance abuse and mental health disorders, requiring medically monitored detoxification,
and intensive emergency crisis stabilization and intervention. Providing additional Recovery
Center services will enable the department to close the gap in services for persons who are
detained for their own safety, as well as the community's safety.
0 Considerations: There is a shortage of available psychiatric beds in Hampton Roads,
especially for consumers with co-occurring disorders requiring emergency, voluntary, and
Temporary Detention Order (TOO) admissions. Providing medically monitored detoxification
and intensive emergency crisis stabilization and intervention services at the Recovery Center
will eliminate individuals in psychiatric crisis from being held in limbo in police cars,
emergency rooms, and/or jails, because the services are not available. The Recovery Center
is equipped to manage an expanded role in helping individuals in crisis with the addition of
the appropriate professional staff and minor facility modifications. As part of this request, the
Recovery Center's new initiative does not require additional City general fund appropriations,
and start-up funding is provided with state general fund revenue not included in the
Department of Human Services FY 2005-06 Operating Budget.
0 Public Information: This initiative was discussed and approved by the Community
Services Board at its regular meeting on March 31,2005. All other public information is
handled through the Council agenda process.
0 Alternatives: The additional funding enables the Department of Human Services to meet
specific and pressing service needs. Without the support of State, Medicaid, and Fee
revenues, the services are not provided.
0 Recommendations: Approve the proposed appropriation.
Attachments: Ordinance
Recommended Action: Adopt Ordinance
Submitting Department/Agency: Human Services
City Manager: ~ ¿: ~
20
21
22
23
24
25
26
27
1
2
3
4
5
6
7
AN ORDINANCE TO APPROPRIATE $799,237 IN STATE
AND FEE REVENUES TO THE FY 2005-06 DEPARTMENT
OF HUMAN SERVICES OPERATING BUDGET TO PROVIDE
ADDITIONAL MENTAL HEALTH AND SUBSTANCE ABUSE
SERVICES
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA
8
BEACH, VIRGINIA:
9
1.
That $799,237 is hereby appropriated to the FY 2005-
10
06 Department of Human Service Operating Budget to provide critical
11
crisis services to persons with co-occurring substance abuse and
12
mental disorders, requiring medically monitored detoxification and
13
intensive emergency crisis intervention and stabilization, with the
14
following revenue sources hereby increased accordingly:
15
a. $173,109 in one-time state general fund revenue.
16
b. $480,128 in State Supreme Court and Medicaid revenue.
17
c. $146,000 in additional fee revenue.
18
2.
That 8.00 full-time positions are hereby established
19
in the FY 2005-06 Department of Human Services budget.
3.
That the expanded Recovery Center program shall be
evaluated at
the
end of
FY 2005-06 and FY 2006-07
for
self-
sufficiency, sustainability, and non-reliance on City general fund
revenue.
Adopted by the Council of the City of Virginia Beach,
Virginia, on the
day of
, 2005.
Requires an affirmative vote by a majority of the members of City
Council.
Approved As to Content:
CA9630
pa/gg/ordres/mental health svcs ord
R-l
June 1, 2005
Approved As To Legal
Sufficiency:
~£~e
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance to Accept and Appropriate $5,000 in Gift Fund Revenue to
the FY 2004-05 Department of Public Libraries Operating Budget to
Replace Conference Room Chairs in the Central Library
MEETING DATE: June 7, 2005
0 Background: Virginia Beach Public Library received a cash donation of $5,000
from the Friends of the Virginia Beach Library for purchasing chairs at the
Central Library.
0 Considerations: The Central Library opened in January 1988. It is one of the
flagship buildings for the City of Virginia Beach, often identified as a destination
for international and corporate visitors.
The current conference room seating dates back to 1988 with the opening of the
building, and the majority of the chairs are stained and broken beyond repair.
City staff frequently utilizes the 15-seat conference room for meetings and
trainings. For example, in a recent week a total of 15 separate meetings were
conducted in the conference room.
0 Public Information: Public information is handled through the Council agenda
process.
0 Alternatives: The additional funding enables the Virginia Beach Department of
Public Libraries to meet pressing needs.
0 Recommendations: Approve the proposed appropriation.
Attachments: Ordinance
Recommended Action: Adopt Ordinance ~'
Submitting ~~~~~AgenCY: Virginia Beach Department of Public Libraries :r
City Manager~ "-' fr-
1
2
3
4
5
6
7
AN ORDINANCE TO ACCEPT AND APPROPRIATE $5,000
IN GIFT FUND REVENUE TO THE FY 2004-05
DEPARTMENT OF PUBLIC LIBRARIES OPERATING
BUDGET TO REPLACE CONFERENCE ROOM CHAIRS IN
THE CENTRAL LIBRARY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA
8
BEACH, VIRGINIA:
9
That $5,000 in additional gift fund revenue from the
10
Friends
Virginia
is
hereby
accepted
and
Beach
Library
of
11
appropriated to the FY 2004-05 Department of Public Libraries
12
budget to replace conference room chairs, with gift fund revenue
13
hereby increased accordingly.
14
Adopted by the Council of the City of Virginia Beach,
15
Virginia, on the
, 2005.
day of
16
Requires an affirmative vote by a majority of the members of City
17
Council.
Approved As to Content:
Approved As To Legal
Sufficiency:
(jJ ~ Æ. NnJ
City Attorney's Office
L c. T1~:;;" ¡.~ Ù/l-ß
Management Services
CA9626
PA/GG/ORDRES/Library Conf Room Chairs.Ord
R-2
May 25, 2005
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance to Revise Categorical Appropriations for the School
Operating Fund and Amend the City's FY 2005-06 Operating Budget
to Appropriate $4,298,079 in Additional Revenue
MEETING DATE:
June 7, 2005
. Background: As a consequence of the reduced real estate tax rate adopted by City
Council on May 10, 2005, Schools were required to reduce the School Board approved budget
by $23,040,530. On May 17, 2005, the School Board adopted a Budget Resolution to reconcile
the funding provided by City Council on May 10, 2005 and revise the categorical expenditure
appropriations. The School Board also requests additional appropriations in the amount of
$4,298,079 for grants and other special revenue funds for FY 2005-06.
. Considerations: In view of State and Federal requirements, additional demand for
space and operations, the strategic plan, priorities, expectations, competitive compensation for
employees, and the best educational interests of its students, the School Board requests City
Council approval of-the following changes:
Appropriation School Operating School Operating Difference - Adopted
Category Fund Adopted May Fund Recommended Máy 10, 2005 vs.
10,2005 by City May 17,2005 by Recommended May
Council School Board 17,2005
Appropriations
Instruction $493,605,781 $477,897,715 -$15,708,066
Administration, 21,448,183 20,913,234 -534,949
Attendance and
Health
Pupil Transportation 28,047,045 26,058,974 - I ,988,071
Operations and 82,351,757 77,542,313 -4,809,444
Maintenance
City Council -23,040,530 23,040,530
Reduction
Total School $602,412,236 $602,412,236 $0.00
Operating Fund
Additional Revenue to be appropriated consists of $4,105,390 from other local sources such as
charges for services, interest, and admissions; $123,683 in additional state revenue; and an
additional $69, 006 in other revenue as displayed in table below:
School Board
Council adopted Resolution
ProQram Summary Mav 10, 2005 May 17, 2005 Difference
School Grant Fund $59,283,886 $59,467,672 $183,786
Athletic 4,034,925 4,277,656 242,731
Communication Tower Technology 1,250,000 1,250,000 0
Food Services 22,754,582 22,754,582 o
School Instructional Technology 4,887,320 6,636,000 1,748,680
School Vending Operations 1,720,000 1,751,000 31,000
School Textbook Fund 6,995,974 9,087,856 2,091,882
Total Grants and Other Funds $100,926,687 $105,224,766 $4,298,079
School Board
Council adopted Resolution
Fundina Summary Mav 1O, 2005 Mav 17, 2005 Difference
Federal Grants $42,580,705 $42,580,705 $0
State Grants 13,630,762 13,814,548 183,786
Required Local Match 3,072,419 3,072,419 o
Other Funds
Fees for Service, Interest, Admission, 18,694,202 22,799,592 4,105,390
Fund Balance 9,852,124 9,921,130 69,006
State 3,470,369 3,410,266 -60,103
Federal 9,626,106 9,626,106 o
Total Grants and Other Funds $100,926,687 $105,224,766 $4,298,079
. Public Information: Public information will be handled through the normal Council
agenda process.
.
Alternatives: None
. Recommendations: It is recommended that the City Council amend the Fiscal Year
2005-06 Operating Budget to reflect the requested modifications to the School Board's Fiscal
Year 2005-06 Operating Budget.
.
Attachments: School Board Resolution dated May 17, 2005
Ordinance
Recommended Action:
Submitting D~P%n2gency: School Board Resolution
City Manager¡v~ b ~
25
26
27
28
1
2
3
4
5
6
AN ORDINANCE TO REVISE CATEGORICAL
APPROPRIATIONS FOR THE SCHOOL OPERATING
FUND AND AMEND THE CITY'S FY 2005-06
OPERATING BUDGET TO APPROPRIATE
$4,298,079 IN ADDITIONAL REVENUE
7
WHEREAS, the City's FY 2005-06 Operating Budget as
8
approved by City Council on May 10, 2005, required the Schools
9
2005-06
by
Operating
the
Schools'
Budget
reduce
FY
to
10
$23,040,530; and
11
$4,298,079 in additional state and local
WHEREAS,
12
funds are available to the Virginia Beach City Public Schools
13
for grants and other special purposes; and
14
resolution to
categorical
revise
the
WHEREAS,
a
15
appropriations in the School Operating Fund and to appropriate
16
additional funds to the Schools grant and other special revenue
17
funds was approved by the School Board on May 17, 2005.
18
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE
19
CITY OF VIRGINIA BEACH, VIRGINIA:
20
1. That the City Council reduction of $23,040,530 is
21
hereby allocated to the following categories in the FY 2005-06
22
School Operating Budget:
23
(a) appropriations to the Instruction category are
24
decreased by $15,708,066, resulting in a total appropriation of
$477,897,715;
(b) appropriations to the Administration, Attendance
and Health category are decreased by $534,949, resulting in a
total appropriation of $20,913,234;
29
appropriations
Pupil
Transportation
(c)
to
the
30
category are decreased by $1,988,071,
resulting in a total
31
appropriation of $26/058/974; and
32
(d) appropriations to the Operations and Maintenance
33
category are decreased by $4,809,444,
resul ting in a total
34
appropriation of $77/542/313.
35
That $4/105,390 in additional local revenue,
2.
36
$123,683 in additional state revenue,
and $69,006 in other
37
2005-06
School
hereby appropriated to
the
FY
revenue
are
38
following
in
following
Budget,
the
funds
the
to
manner:
39
$183,786 to the School Grants Fund,
$242,731 to the School
40
$1,748,680
to
Athletic
Special
Fund,
the
School
Revenue
41
Instructional Technology Fund, $31/000 to the School Vending
42
Operations Fund, and $2,091,882 to the School Textbook Fund.
43
Local and state revenue are increased accordingly.
44
Adopted by the Council of the City of Virginia Beach,
45
Virginia, on the
, 2005.
day of
46
Requires an affirmative vote by a majority of the members of
47
City Council.
Approved As to Content:
J}[)í~(l- ~
Management Servlces
CA9627
PA/GG/ORDRES/Revised School Budget ORD
R-3
May 31, 2005
BUDGET RESOLUTION
WHEREAS, the mission of the Virginia Beach City Public Schools, in partnership with our
entire community, is to ensure that each student is empowered with the knowledge and skills
necessary to meet the challenges of the future; and
WHEREAS, the School Board has adopted a comprehensive strategic plan and school
improvement priorities to guide budgetary decisions; and
WHEREAS, the School Board has studied the recommended School Operating Budget in
view of state and federal requirements, additional demands for space and operations, the
strategic plan, priorities, expectations, competitive compensation for employees and the best
educational interests of its students; and
WHEREAS, the total funds ~vailab1e for FY 2005/06 from the City of Virginia Beach to
Virginia Beach City Public Schools under the Revenue Sharing Policy after the real estate rate
reduction is $327,223,360; and
WHEREAS, these funds are to be used for school Debt Service payments, cash funding of
the Capital Improvement Programs (CIP), Operating Budget Support; and
WHEREAS, the debt service payment is estimated to be $40,912,433 leaving a balance of
$286,310,927 to allocate between the Operating Budget and the Capital Improvement
Program; now, therefore, be it
RESOLVED: That the $286,310,927 be allocated as follows: $ 268,713,519 to the
Operating Budget, and $ 17,597,408 to the Capital Improvement Program (CIP); and be it
further
RESOLVED: That the Virginia Beach City School Board requests a categorical
appropriation of $ 602,412,236 for FY 2005/06 from the City Council of Virginia Beach for
th~ 2005/06 - 2006-07 Biennial School Operating Budget, as outlined by category:
Instruction $ 477,897,715
Administration, Attendance and Health 20,913,234
Pupil Transportation 26,058,974
Operations and Maintenance 77,542,313
and be it further
RESOLVED: That the Virginia Beach City School Board requests an appropriation of
$105,224,766 for special grants, and other special revenue funds, for the 2005-2006 fiscal
year; and be it further
RESOLVED: That a copy of this resolution be spread across the official minutes of this
Board, and the Clerk of the Board is directed to deliver a copy of this resolution to the Mayor,
each member of City Council, the City Manager, and the City Clerk.
Adopted by the School Board this 17th day of May, 2005
SEAL
Daniel D. Edwards, Chairman
Attest:
Dianne Page Alexander, Clerk of the Board
.. IRGINIA BEACH CITY PUBLIC SCHOOLS
AHEAD OF THE CURVE
SCHOOL BOARD
Daniel D. Edwards
Chairman
District 1 - Centerville
1513 Beachview Drive
VA Beach, VA 23464
495-3551 (h). 717-0259 (cell)
Sandra Smith-Jones
Vice Chairman
District 2 - Kempsville
705 Rock Creek Court
VA Beach, VA 23462
490-8167 (h)
Rita Sweet Bellitto
At-Large
P.O. Box 64909
VA Beach, VA 23467
418-0960 (h)
Jane S. Brooks
District 6 - Beach
721 Hilltop Road
VA Beach. VA 23454
425-1597 (h)
Emma L. "Em" Davis
District 5 - Lynnhaven
1125 Michaelwood Drive
VA Beach, VA 23452
340-8911 (h)
Edward F- Fissinger, Sr.
At-Large
412 Becton Place
VA Beach, VA 23452
486-4567 (h)
Dan R. Lowe
District 4 - Bayside
4617 Red Coat Road
VA Beach. VA 23455
490-3681 (h)
Michael W. Stewart
District 3 - Rose Hall
105 Brentwood Court
VA Beach, VA 23452
498-4303 (h) . 445-4637 (w)
Arthur T. Tate
At-Large
1709 Ladysmith Mews
VA Beach, VA 23455
460,5451 (h)
Carolyn D. Weems
At-Large
1420 Claudia Drive
VA Beach, VA 23455
464-6674 (h)
Lois S. Williams, Ph.D-
District 7 - Princess Anne
2532 Las Corrales Court
VA Beach, VA 23456
233-0891 (w)
SUPERINTENDENT
Timothy R. Jenney, Ph.D.
2512 George Mason Drive
VA Beach. VA 23456
263-1007
May 24, 2005
The Honorable Meyera Oberndorf, Mayor
Members of City Council
City of Virginia Beach
Municipal Center
Virginia Beach, VA 23456
jir-¡ ~: ",r,r-
:", i...:
Dear Mayor Oberndorf and Members of City Council:
The Virginia Beach public schools' operating budget with $602 million for fiscal
year 2005-2006 was approved by the School Board on Tuesday, May 17. This
spending plan reflects a $23 million reduction from the proposal originally
submitted to City Council in March.
While the School Board understands and appreciates City Council's
'determination to roll back the real estate tax because of its commitment to
provide the citizens of this city much needed relief from rising real estate
assessments, we feel that Council should understand exactly how the school
system executed this reduction. You need to know what was given up, what
won't be accomplished, and what we will be accomplishing within the new
budgetary parameters.
Before I outline this specifically, I feel it important that we clarify a key point. Even
with the cut, Virginia Beach City Public Schools' operating budget will increase
$26.7 million - $14.4 million from the state and $12.3 from the City. This fact has
prompted some to ask: If our budget is increasing $26.7 million, why can't that
amount or most of it be dedicated to preserving the 7 percent salary increase
originally proposed by the School Board?
In answer, in a school system of this size each 1 percent given in a salary
increase requires an outlay of $4.1 million. Even if we dedicated all $26.7 million
toward the salary increase, that wouldn't pay the bill for a 7 percent increase.
Salary increase aside, it will also cost another $4 million to increase the
employee health care subsidy as originally planned, and still another $4 million to
address the increase in the Virginia Retirement System (VRS) rate: As you can
see, it will take almost all of the $26 million increase to give employees a
reasonable raise, adjust their health care subsidy to attempt to minimize disparity
with the city and underwrite the increased costs VRS is implementing. In
summary, there was very little additional discretionary money left over to address
other pressing needs, such as the highly inflationary costs of fuel, for example.
School Administration Building. 2512 George Mason Drive. P.O. Box 603B . Virginia Beach. VA 23456-0038
www.vbschools.com
The Honorable Meyera Oberndorf, Mayor
Members of City Council
May 24, 2005
Page 2 of 3
When the School Board sent its initial budget proposal to City Council in March, it
contained some very ambitious programs designed to take Virginia Beach City Public
Schools further down the road to world class status. These programs included a class
size reduction initiative at the fourth and fifth grade level. We proceeded in this manner
because the state's K-3 initiative has resulted in smaller class sizes in the lower primary
grades and it was our collective feeling, supported by research, that it would be
beneficial to extend that reduction to grades four and five. Other initiatives in that original
budget included: improved baselines to provide an adequate replacement cycle for
buses and vehicles, office equipment and musical instruments; additional security
positions for after school high school activities, bus drivers and special education
teacher assistants; an increase in allocations to schools for additional supplies; and an
increase in the maintenance and ground services areas.
Obviously, the elimination of $23 million mandated that the School Board revisit the
budget. The end result of that discussion was a decision to trim the recommended
employee raise from 7 percent to 4.5 percent of the employees' base salaries by
reducing the amount of employer support of health insurance premiums. The resulting
increase in the healthcare subsidy was reduced from $4,430 proposed in March to
$4,100 - an increase of only 6.4 percent. The only enhancements to programs for
children that were retained in the new operating budget were the Extended Day Program
at Bettie F. Williams and Newtown Road elementary schools and establishment of a
Global Studies and World Languages Academy at Tallwood High School. The Board
retained these two initiatives because it believes both represent important ways to
enhance learning at the elementary level and student engagement at the high school
level. As you may be aware, there is now significant discussion at the national level on
high school reform. We feel we are ahead of the curve in this regard with our seven high
school academy programs designed to create opportunities that better serve our
students in preparation for college and even a desired career field. The Extended Day
Program, developed with collaboration with Parks and Recreation, will serve the two
elementary schools that have the highest number of school children in the free and
reduced price lunch.
All other program improvements had to be discarded. The current funding level cannot
provide the extra teaching positions needed for a class size reduction initiative. It cannot
provide the additional specialty positions-special education teaching assistants,
psychologists, social workers and an audiologist-- that were originally included to meet
some of the needs that children are now bringing to school. It cannot accommodate the
additional security assistants requested for after school activities at the high schools. It
cannot accommodate the augmentation of baselines for buses, vehicles, musical
instruments and other equipment. We will once again be forced to rely on year-end
monies to accomplish that goal, which we all realize is not the best way to do business.
The Board acknowledges that a philosophy of fiscal conservatism is prevalent in this
community. Consequently, there are those who feel quite strongly that the operating
budget of the city government and its school system should support that desire. In other
words, they voice the opinion that little or no growth should take place in the operating
budgets. Citizens express this in language that stresses "priorities," "tough choices,"
and "streamlining." The School Board does have a responsibility to its taxpayers and we
understand the perception that in an era of declining enrollment our needs should reflect
that trend. However, there is wisdom in strategic investment. Virginia Beach is a better
city because of your commitment to intelligently leveraging your investments. The
The Honorable Meyera Oberndorf, Mayor
Members of City Council
May 24, 2005
Page 3 of 3
School Board strongly believes there is also wisdom in consciously choosing to expand
your per pupil expenditure - beyond the current level that finds Virginia Beach ranking
dead last in Hampton Roads and 45th in the state.
However, your school system operates under very different conditions. With personnel
costs requiring 85 percent of the school operating budget (as compared to less than 50
percent of the City operating budget), it is virtually impossible to provide the quality of
programs and services the citizens have come to expect from the school system without
increases in salaries and benefits for those who provide and support those programs
and services. We maintain recurring replacement that should be in the operating
budget through judicious use of reversions and actual over budget funds that must be
requested to be reprogrammed back to us. Our capital needs just can't be met. We
demonstrate over and over that Virginia Beach children are coming to us with more
needs than ever before as witnessed by a rising special education population and a
rising number of children on free and reduced price lunch. We explain constantly that we
are operating in an environment of increasing federal and state regulation that increases
costs, be that regulation the Standards of Quality, the Standards of Learning or No Child
Left Behind.
Virginia Beach City Public Schools has provided this city a worthy return on its
investment and this fact should be taken into account. We look forward to working with
our city government more strategically in fiscal year 2005-2006 as we both strive to
ensure our children stay "Ahead of the Curve.
Sincerely,
LLR~~
Daniel D. Edwards
School Board Chairman
Attachment
CC: Members, School Board, Virginia Beach City Public Schools
Dr. Timothy R. Jenney, Superintendent, Virginia Beach City Public Schools
'-PI1fr. James K. Spore, City Manager, City of Virginia Beach
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM: Annual Permit Renewal for Area Private and Non-Profit EMS Organizations
MEETING DATE: June 7,2005
.
Background: Section 10.5-2 of the City code requires renewal of all existing
emergency medical services agency permits that are issued throughout the year
to the area's private and non-profit organizations operating emergency medical
services agencies or vehicles within the city limits. Annual renewal begins July 1.
of each year and expires June 30 of the following year. Six emergency medical
services agencies are requesting renewal to continue their operations within the
City of Virginia Beach providing those levels of care currently authorized.
.
Considerations: The following applications have been received and processed
by the Department of Emergency Medical Services for the operation of basic and
advanced life support agencies: Eastern Shore Ambulance Service, Lifeline
Ambulance Service, Children's Hospital of the King's Daughters, Network
Medical Systems, Nightingale Regional Air Ambulance Service and Medical
Transport. During the previous twelve months, the private emergency medical
services agencies performed non-emergency interfacility transports to include
both basic and advanced life support calls.
.
Public Information: The public will be notified of the pending action via the
Council Agenda as printed in the Beacon.
.
Alternatives: This is an annual administrative action. Failure to renew permits
would halt all non-emergency medical transport services within the City. Dozens
of patients daily would be without transportation. This is not a function provided
by the City's volunteer rescue squads.
Recommendations: The Department of Emergency Medical Services
recommends approval of all permit applications.
.
.
Attachments: Permit Applications
Recommended Action: Approval
Submitting Departmen Agency: ~)t(¡ 1.J. ') ~
partment of Emergency Medical Services
City Manager:
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Eastern Shore Ambulance
VIRGINIA OFFICE OF EMS AGENCY NUMBER:
EXPIRES:
VIRGINIA BEACH AGENCY CLASSIFICATION:
ALS Ground Transport
(N on- Emergency- Unrestricted
and Emergency-Restricted)
ADDRESS: P.O. Box 6
8426 Sugarhill Lane
Sanford, VA 23426
PHONE:
787 -824-5858
PRESIDENT:
Dennis Taylor
VICE PRESIDENT:
Margaret A. Taylor
NUMBER OF PERMITTED VEHICLES BY TYPE:
COMMENTS:
Does your agency comply with the minimum requirements as set forth in the Rules and
Regulations of the Board of Health Commonwealth of Virginia Governing Emergency
Medical Services 1990 as amended?
E3'fËS
oNO
.~,~ ~. 1 ----... /Ú-z. CE{J
': 1- -
Name!Title 1/
t¡/%/I>-
Date
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Nightingale Regional Air Ambulance
VIRGINIA OFFICE OF EMS AGENCY NUMBER:
509 EXPIRES: r~'
Air Ambulance
(Emergency-Restricted)
¿?d-d ""
VIRGINIA BEACH AGENCY CLASSIFICATION:
ADDRESS: 600 Gresham Drive
Norfolk, VA 23507
PHONE: 668-2500
PRESIDENT: David Bernd
MANAGER: Kathy Colantuono
.,.----.
NUMBER OF PERMITTED VEHICLES BY TYPE: . ~
COMMENTS:
Does your agency comply with the llÚnimum requirements as set forth in the Rules and
Regulations of the Board of Health Commonwealth of Virginia Governing Emergency
Medical Services 1990 as amended?
" YES
~~
DNO
~
z.J/J~~;)
Date
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Network Medical
VIRGINIA OFFICE OF EMS AGENCY NUMBER: CD8{¡. ~ EXPIRES: OLf/ O~
VIRGINIA BEACH AGENCY CLASSIFICATION:
ALS Non-transport
ADDRESS: 1533 Technology Drive
Chesapeake, Va 23320
PHONE:
757-285-3236
PRESIDENT:
N orman Poole
VICE PRESIDENT:
Susan Poole
NUMBER OF PERMITTED VEHICLES BY TYPE:
I !lmðiJ{,/lNCC-
COMMENTS:
Does your agency comply with the minimum requirements as set forth in the Rules and
Re2Ulations of the Board of Health Commonwealth of Virs!inia Governin2 Emer2encv
Medical Services 1990 as amended?
-»ÊS 0 NO
-/~af~( ;:f?C ø:~'
¿J~/is
Date
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Children's Hospital of the King's Daughters
VIRGINIA OFFICE OF EMS AGENCY NUMBER:
315
EXPIRES:
VIRGINIA BEACH AGENCY CLASSIFICATION:
ALS Ground Transport
(Inter-facility Emergency and
Non-emergency)
ADDRESS: 601 Children's Lane
Norfolk, VA 23507
PHONE:
668-7453
MANAGER: Roger Vaughan
NUMBER OF PERMITTED VEHICLES BY TYPE:
:3
61?ol,)NÞ AMBül.ÅNt..E - A\...$
COMMENTS:
ADDITlON~ \- CbN-rN.--r PER.'SON ..
c.t-\R\$-rOPHe12- CANNoN
OPeRÞo-\ðN$ Coo~t::>\N Þ<íoR-.
(0) bbg-'13'-Jß (p) "1'1'5-31'\0
Does your agency comply with the minimum requirements as set forth in the Rules and
Re2ulations of the Board of Health Commonwealth of Vir2inia Governin2 Emer2encv
Medical Services 1990 as amended?
01,)12-. ~c..."'< C-6MP\...\&S Z 't1R,ErIN I Å
~ EM ~ Ræ;-Gt.'LA-nOÑS I 2. .....¡^C-- 5"-3 1
€:"ffEt,.."-1 '" ~ 'JÎ\N. ~S I 'Z.CO"3. .
DYES
~~~_/
NamelTitle
t)Ft-R.A""ð"'¡~
Coo£D NAro~
Date
A ~ 11- 1'-1. 2f)() 5
,
/
~'
I
,\ ! ,'> '
, t-
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Medical Transport
VIRGINIA OFFICE OF EMS AGENCY NUMBER:
308
EXPIRES:
VIRGINIA BEACH AGENCY CLASSIFICATION:
ALS Ground Transport
(Non-emergency - Unrestricted)
and Emergency-Restricted)
ADDRESS: 5792 Arrowhead Drive, Suite 200
Virginia Beach, V A 23462
PHONE: 671-9302
PRESIDENT: Donald Jellig
MANAGER: Russell Blow
NUMBER OF PERMITTED VEHICLES BY TYPE:
COMMENTS:
Does your agency comply with the minimum requirements as set forth in the Rules and
Re1!ulations of the Board of Health Commonwealth of Vir2Ïnia Governin1! Emer1!encv
Medical Services 1990 as amended?
~YES
ONO
------/
. / ~ ..-
, - /7---/-"7/ C_---) ---------
¿- .~/-- '-/ V ..",::;---
/.--
/7 I1r~ D ~
Date
:...--- -- NamelTitle
CITY OF VIRGINIA BEACH
DEPARTMENT OF EMERGENCY MEDICAL SERVICES
EMS AGENCY
PERMIT RENEWAL APPLICATION
AGENCY NAME: Lifeline Ambulance Service, Inc.
VIRGINIA OFFICE OF EMS AGENCY NUMBER:
EXPIRES:
VIRGINIA BEACH AGENCY CLASSIFICATION:
ALS Ground Transport
(N Oll- Emergency-Unrestricted
and Emergency-Restricted)
ADDRESS: 310 Bell Road
Christiansburg, VA 24073
PHONE:
540- 38-2-1044
PRESIDENT:
James C. Jones, Jr.
VICE PRESIDENT:
Ch.p De-c.k~
NUMBER OF PERMITTED VEHICLES BY TYPE: --t:f4'/:
:2 ? ~b.. (~
COMMENTS:
Does your agency comply with the minimum requirements as set forth in the Rules and
Re2Ulations of the Board of Health Commonwealth of Virginia Governi..!YLEmergency
Medical Services 1990 as amended?
)eYES
~# c¡~ :JJ øc
Name/Title
DNO
{/.<c ~ ¡? ~ Ie C>ð
S:/~/1o J
Da~ /
CITY OF VIRGINIA BEACH
AGENDA ITEM
ITEM:
An Ordinance Authorizing One Additional Full-Time Position and
Eliminating Two Part-Time FTE's in the FY 2005-06 Operating Budget of the
Library Department to Stabilize Staffing at the Kempsville Library
MEETING DATE: June 7, 2005
.
Background: Maintaining hours of operation, increasing customer needs and
difficulties in filling part-time positions at the Kempsville Area Library have caused
Library management to closely examine the efficiency and effectiveness of that Library's
staffing structure. Historically, the Library Department has experienced difficulty in filling
part-time Information Specialist positions. We have employed several recruiting
methods to attract applicants, and we still have to advertise and interview for the
positions several times to hire qualified candidates. Currently, we have two part-time
Library Information Specialist I (LIS I) vacancies at the Kempsville Area Library. The two
employees who had the positions were also public school employees who could only
work during the evening. They were unable to participate in staff meetings or attend City
and Library training sessions. Because of their schedules, they could not plan and
deliver library programs and bibliographic instruction classes or serve on Library or City
committees.
.
Considerations: The continuous vacancies have placed a strain on maintaining
customer services and hours of operation. New patron registrations at the Kempsville
Area Library are up 13%. Renovation of the Kempsville Library is currently underway.
Conversion of the two part-time positions to one full-time position will augment the
organization of the Library's staff structure after renovation, especially in light of new and
enhanced services being provided following the renovation. The full-time position
increases the Library's capacity to implement this vision. The work schedule would allow
full participation in teamwork, programming, training, and staff meetings.
To stabilize the staffing at the Kempsville Library, the Library Department would like to
convert the two vacant Library Information Specialist I positions to one full-time
permanent position in the Library Department's FY 2005-06 Operating Budget. Over the
five-year period from FY 2005-06 through FY 2009-10, the savings to the City from this
conversion is expected to be approximately $4,600.
.
Public Information: Public information will be handled through the normal City Council
agenda process.
.
Alternatives: The Library Department has evaluated various options to bring stability to
staffing at the Kempsville Area Library and feels that this request to convert the two part-
time positions to one full-time position represents the greatest benefit to the Library with
the least impact on the remainder of the library system. No other options are available
within the Department's current resources to provide the full-time position being
requested.
.
Recommendations: It is recommended that City Council approve this request to
convert two part-time positions to one full-time permanent position for the Kempsville
Area Library.
.
Attachments: Ordinance
Recommended Action: Approval of ordinance
Submitting ~~p'2e7Agency: Library Department
City Manage~-u. '-'~
~
1
2
3
4
5
6
AN ORDINANCE AUTHORIZING ONE
ADDITIONAL FULL-TIME POSITION AND
ELIMINATING TWO PART-TIME FTE's IN
THE FY 2005-06 OPERATING BUDGET OF
THE LIBRARY DEPARTMENT TO STABILIZE
STAFFING AT THE KEMPSVILLE LIBRARY
7
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH,
8
VIRGINIA:
9
1.
That
full-time
Information
I
Specialist
Library
one
10
position
is
part-time
Library
Information
added
and
to,
two
11
Specialist
positions
eliminated
2005-06
from,
the
FY
I
are
12
Operating Budget of the Library Department to stabilize staffing at
13
the Kempsville Library.
14
2.
That this ordinance shall be effective on July 1, 2005.
15
Adopted by the Council of the City of Virginia Beach, Virginia
16
on the
day of
2005.
APPROVED AS TO CONTENT
APPROVED AS TO LEGAL SUFFICIENCY
~ L /J~ /-ov})Aß
Department of Mana~ement
Services
~Æ.~¡
Clty Attorney's Office
CA9625
PA/GG/ORDRES/Kemps. Library Staffing ORD
R-1
May 24, 2005
K
UNFINISHED BUSINESS
1.
NEW BUSINESS
M.
ADJOURNMENT
PAGE 2
CITY OF VIRGINIA BEACH
SUMMARY OF COUNCIL ACTIONS
V
0 I
M B L
DATE: May 24, 2005 C E S L
D C M R C A W
I J L A N R H N I
E D 0 A D D E M U L W
Z Y N N D 0 E I E S 0
AGENDA E E E A 0 R V D V 0 0
ITEM # SUBJECT MOTION L R S N X F E T A N D
VOTE
b. Contemporary Art Center ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
CONSENT
c. Dolphin Run Condominium ADOPTED, BY 8-0 Y Y Y A Y A Y Y Y Y A
Association, Inc at 3rd St and CONSENT B
Atlantic Ave S
T
A
I
N
E
D
d. C.B.M. Co. tla SCHOONER INN ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
at 108 Atlantic Ave CONSENT
Ordinance to AUTHORIZE acquisition /
3. for the R-O- W Laskin Rd Gateway - 30th ADOPTED, BY 7-2 Y N Y N Y A Y Y Y Y A
St Project / ACQUISITION of easements, CONSENT
bv agreement or condemnation
Ordinance to AUTHORIZE
4. encroachment for GLADYS L ADOPTED, BY 8-0 Y Y Y Y A A Y Y Y Y A
MADDOX into portion ofR-O-W at 7th CONSENT B
St / Ocean Ave re planters with trees / S
surface grates / marlin lights / colored T
pavement. (DISTRICT 6 - BEACH) A
I
N
E
D
Ordinance to ACCEPT / APPROPRIATE
5. $146,846 from DEA / to / Police re ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
equipment / canines CONSENT
Ordinance to TRANSFER $3,045,000
6. within School Board's operating budget ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
es to purchase materials / equipment CONSENT
K/I S & J, LLc. for closure of portion of APPROVED, 9-0 Y Y Y Y Y A Y Y Y Y A
First St (DISTRICT 3 - ROSE HALL) CONDITIONED
UPON
COMPLIANCE,
BY CONSENT
DAM NECK SQUARE APARTMENTS,
2. LC. re MODIFICATION of Darn Neck MODIFIED AS 9-0 Y Y Y Y Y A Y Y Y Y A
Estates PD-Hl Land Use Plan / PROFFERED,
Conditional Change of Zoning from PD- BY CONSENT
HI to 0-1 at Darn Neck Rd, / General (subject to
Booth Blvd (DISTRICT 6 - BEACH) Bourdon letter)
PAGE I
CITY OF VIRGINIA BEACH
SUMMARY OF COUNCIL ACTIONS
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DATE: May 24, 2005 C E S L
D C M R C A W
I J L A N R H N I
E D 0 A D D E M U L W
Z Y N N D 0 E I E S 0
AGENDA E E E A 0 R V D V 0 0
ITEM # SUBJECT MOTION L R S N X F E T A N D
VOTE
I. BRIEFING
VOTING MACHINES - David Sullivan,
Replacement ChiefInformation
Officer
WIlli CERTIFICATION OF CLOSED CERTIFIED 9-0 Y Y Y Y Y A Y Y Y Y A
IVN SESSION
NIlE
FIG MINUTES APPROVED 9-0 Y Y Y Y Y A Y Y Y Y A
INFORMAL/FORMAL SESSIONS
5/10105
H PUBLIC HEARING
I. FARMER'S MARKET LEASE NO SPEAKERS
#14 Yoder's Dairies of Tidewater,
Inc.
2. LEASES OF CITY OWNED
PROPERTIES:
a. Contemporary Art Center of NO SPEAKERS
Virginia - 2200 Park Avenue
b. Dolphin Run Condominium NO SPEAKERS
Association, Inc. - 3rd Street at
Atlantic Avenue
c. 'C.B.M. Co. t/a SCHOONER INN NO SPEAKERS
- 108 Atlantic Avenue
I/J
Ordinances to AMEND the City Code: ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
CONSENT
a. REPEAL § 12-30 re fees for copies of
records by Fire
b. REORDAIN § 27-3 re fees for copies
of records by Police
2
Ordinances to AUTHORIZE Leases of
certain city-owned property:
a. Virginia Beach Farmers Market - ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A
Yoder's Dairies of Tidewater, CONSENT
Inc. (Slip #14)
PAGE 3
CITY OF VIRGINIA BEACH
SUMMARY OF COUNCIL ACTIONS
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DATE: May 24, 2005 C E S L
D C M R C A W
I J L A N R H N I
E D 0 A D D E M U L W
2 Y N N D 0 E I E S 0
AGENDA E E E A 0 R V D V 0 0
ITEM # SUBJECT MOTION L R S N X F E T A N D
VOTE
LAND & BUILDING IV. LC.
3. Modification of Proffer Number 1 on MODIFIED A S 8-0 Y Y A Y Y A Y Y Y Y A
Conditional CO2 (approved on 3/28/2000 PROFFERED B
Troy A. Titus), re access to a strip retail S
center at 5221 Indian River Rd T
(DISTRICT 1 - CENTERVILLE) A
I
N
E
D
PLATINUM HOMES, LLC. CO2 from
4. AG-I and AG-2 to Conditional A-24 at APPROVED AS 7-2 Y Y Y N Y A Y Y Y N A
484,492 and 508 Dam Neck Rd PROFFERED,
(DISTRICT 7 - PRINCESS ANNE) BY CONSENT
FRONTIER DEVELOPMENT, LLC.
5. for a CO2 ftom Conditional 1-1 to APPROVED AS 9-0 Y Y Y Y Y A Y Y Y Y A
Conditional B-2 at 5824 Northampton PROFFERED,
Blvd (DISTRICT 4 - BA YSIDE) BY CONSENT
K APPOINTMENTS:
BEACHES AND WATERWAYS
COMMISSION 9-0 Y Y Y Y Y A Y Y Y Y A
Reappointed: Russell E Brubaker
G. Garland Payne
3 year tenn 7/1/05-6/30/08
EASTERN VIRGINIA MEDICAL
SCHOOL 9-0 Y Y Y Y Y A Y Y Y Y A
Appointed Dr. Randolph 1. Gould
Reappointed William D. Sessoms, Jr.
3 year tenns 7/1/05-6/30/08
FRANCIS LAND HOUSE BOARD OF RESCHEDULED B Y C 0 N S E N S U S
GOVERNORS
Add HAMPTON ROADS PLANNING
on DISTRICT COMMISSION
Reappointed: Robert M. Dyer
James K. Spore 9-0 Y Y Y Y Y A Y Y Y Y A
2 year tenns 7/1/05-6/30/07
HEALTH SERVICES ADVISORY RESCHEDULED B Y C 0 N S E N S U S
BOARD
INVESTMENT PARTNERSHIP RESCHEDULED B Y C 0 N S E N S U S
ADVISORY COMMITIEE
OPEN SPACE SUBCOMMITIEE RESCHEDULED B Y C 0 N S E N S U S
PERFORMING ARTS THEATRE RESCHEDULED B Y C 0 N S E N S U S
ADVISORY COMMITIEE
PAGE 4
CITY OF VIRGINIA BEACH
SUMMARY OF COUNCIL ACTIONS
V
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M B L
DATE: May 24, 2005 C E S L
D C M R C A W
I J L A N R H N I
E D 0 A D D E M U L W
Z Y N N D 0 E I E S 0
AGENDA E E E A 0 R V D V 0 0
ITEM # SUBJECT MOTION L R S N X F E T A N D
VOTE
Add SOCIAL SERVICES BOARD
on 9-0 Y Y Y Y Y A Y Y Y Y A
Reappointed: Carolyn R. Lincoln
4 year term 7/1/05-6/30/09
Add TIDEWATER COMMUNITY
on COLLEGE BOARD 9-0 Y Y Y Y Y A Y Y Y Y A
Reappointed: Dorcas T. Helfant
4 year term 7/1/05-6/30/09
Add TIDEWATER REGIONAL GROUP
on HOME COMMISSION 9-0 Y Y Y Y Y A Y Y Y Y A
Reappointed: Bruce E.Bright
4 year term 7/1/05-6/30/09
TOWING ADVISORY BOARD RESCHEDULED B Y C 0 N S E N S U S
Add Mr. Anthony Crawford represented
on Cheltingham square, Gatewood Park,
Nottingham Estates and thanked City
Council for removing "eminent domain"
from the JLUS recommendation.
L/M/ ADJOURNMENT: 6:50PM
N/