111406 BUDGET HOT TOPICSCity Council –14 November 2006
WHY?
?
Council expressed desire for year round budget dialog
?
Opportunity for Directors to share information
?
Demonstrates staff value
?
Expands Council’s awareness
?
Key element of accountability
?
Format to incorporate performance measures
?
Enhances Council confidence and Public trust
14 November Briefing
Police
Library
City Manager’s Office
Police:
Revised FY 2006-07 Budget
Uniforms &
Supplies
Services
Comparison of Current Rate of Expenditures with Projections
Other Charges
100%
80%
Personnel
60%
Percent
Key Services --
40%
•Reduce crime and fear of crime
23.3%
•Investigate and solve crime
20%
15.5%
•Timely response to emergencies
7.6%
0% Results –
JulAugSepOctNovDecJanFebMarAprMayJun
•Crime Rate and clearances
FY 07 RateFixed Monthly Rate
•Emergency response time
Current Projects –
•ePROPhase II
•Helicopter Replacement
•Headquarters Basement
Growing responsibilities
Revised Exp to Date
Gang Strategy
Program GroupFY 2006-07FY 2006-07FTE’s
Deterioration of facilities/space needs
Administration$ 5,881,392$ 1,260,09852.45
Technology needs
Animal Control2,208,553468,41333.00
Sworn Staffing
Investigation16,248,3923,989,128206.00
DOJ Consent Decree
Services4,057,935854,10056.00
Uniform55,223,95312,588,418668.57
Total$ 83,620,225$ 19,160,1581,016.02
Libraries:
Revised FY 2006-07 Budget
Other Charges
Comparison of Current Rate of Expenditures with Projections
Books
100%
90%
Services
80%
70%
60%
Percent
50%
Personnel
40%
30%
25.64%
Key Services –
20%
16.33%
•Library Services: 13 locations
10%
7.01%
•Records Management: City, schools, and courts
0%
JulAugSepOctNovDecJanFebMarAprMayJun
•Virtual Library
•$25M Capital Investment in Libraries over the past 6
FY 07 RateFixed Monthly Rate
years
Results –
•ROI on this investment shown on next slide
•Over 5.3M Hits on Library website annually –second
highest
•New BMB under construction -ETA Summer 2007
Revised Exp to Date
•TCC/City Joint Use Library -Due to inflation,
Program GroupFY 2006-07FY 2006-07FTE’s
additional CIP funding needed
Administration$ 1,428,347$ 256,274 12.50
Law Library436,19878,1403.50
•KV Library Renovation -Last of the Library
Renovations Projects
Public Services10,758,8302,398,816218.86
Support Services4,948,4611,400,16930.00
•Records Management Modernization
Total$ 17,571,837$ 4,133,399264.86
ROI on Investment in Libraries
Total Circulation
Total Program Attendance
2,850,000
100,000
2,800,000
80,000
2,750,000
60,000
2,700,000
40,000
2,650,000
20,000
2,600,000
0
200120022003200420052006
200120022003200420052006
Door Count (Visits)
Virtual Visits (Website)
1,700,000
500,000
480,000
1,600,000
451,240
460,000
1,500,000
440,000
419,409
1,400,000
420,000
400,000
1,300,000
380,000
1,200,000
360,000
200120022003200420052006
20052006
PUNGO-BLACKWATER LIBRARY AT
CREEDS ELEMENTARY SCHOOL
4,300 S.F. New Construction
?
Open: 2000
?
PARSONS BRINKERHOFF QUADE & DOUGLAS
PUNGO-BLACKWATER LIBRARY AT
CREEDS ELEMENTARY SCHOOL
PARSONS BRINKERHOFF QUADE & DOUGLAS
SOUTH ROSEMONT YOUTH LIBRARY
5,000 S.F. Leased Space
?
Open: 2001
?
SOUTH ROSEMONT YOUTH LIBRARY
GREAT NECK AREA LIBRARY
12,000 S.F. Addition and Renovation
?
Open: 2003
?
Construction Cost: $737,000
?
THE DESIGN COLLABORATIVE
GREAT NECK AREA LIBRARY
THE DESIGN COLLABORATIVE
PRINCESS ANNE AREA LIBRARY
16,000 S.F. New Construction
?
Open: 2003
?
Construction Cost: $2.3 million
?
THE DESIGN COLLABORATIVE
PRINCESS ANNE AREA LIBRARY
THE DESIGN COLLABORATIVE
OCEANFRONT AREA LIBRARY
16,000 S.F. New Construction
?
Open: 2004
?
Construction Cost: $2.5 million
?
THE DESIGN COLLABORATIVE
OCEANFRONT AREA LIBRARY
THE DESIGN COLLABORATIVE
CENTRAL LIBRARY
95,000 S.F. Renovation
?
Completed: 2005
?
Construction Cost: $1.0 million
?
THE DESIGN COLLABORATIVE
CENTRAL LIBRARY
THE DESIGN COLLABORATIVE
BAYSIDE & SPECIAL SERVICES LIBRARY
18,600 S.F. New Construction
?
Open: 2005
?
Construction Cost: $2.8 million
?
WALLER, TODD & SADLER
BAYSIDE & SPECIAL SERVICES LIBRARY
WALLER, TODD & SADLER
WINDSOR WOODS AREA LIBRARY
8,600 S.F. Renovation
?
Open: 2006
?
Construction Cost: $913,000
?
THE DESIGN COLLABORATIVE
WINDSOR WOODS AREA LIBRARY
THE DESIGN COLLABORATIVE
KEMPSVILLE AREA LIBRARY
22,000 S.F. New Construction
?
Open: 1990
?
Construction Cost: $1.5 million
?
THE DESIGN COLLABORATIVE
NEW BOOKMOBILE: UNDER CONSTRUCTION
VIRGINIA BEACH PUBLIC LIBRARY AND TIDEWATER
COMMUNITY COLLEGE JOINT USE LIBRARY
Proposed Scope
•
TCC Library100,000 S.F.
Rosemont Area Library18,000 S.F.
Phase 1, 2008118,000 S.F.
Phase 250,000 S.F.
Total, 2012168,000 S.F.
Status
•
Feasibility Study 08/05 –02/06
FundingPending
Feasibility Study Workshop
ANDERSON-BRULÉARCHITECTS
THE DESIGN COLLABORATIVE
Libraries:
Revised FY 2006-07 Budget
Other Charges
Comparison of Current Rate of Expenditures with Projections
Books
100%
90%
Services
80%
70%
60%
Percent
50%
Personnel
40%
30%
25.64%
Key Services –
20%
16.33%
•Library Services: 13 locations
10%
7.01%
•Records Management: City, schools, and courts
0%
JulAugSepOctNovDecJanFebMarAprMayJun
•Virtual Library
•$25M Capital Investment in Libraries over the past 6
FY 07 RateFixed Monthly Rate
years
Results –
•ROI on this investment shown on next slide
•Over 5.3M Hits on Library website annually –second
highest
•New BMB under construction -ETA Summer 2007
Revised Exp to Date
•TCC/City Joint Use Library -Due to inflation,
Program GroupFY 2006-07FY 2006-07FTE’s
additional CIP funding needed
Administration$ 1,428,347$ 256,274 12.50
Law Library436,19878,1403.50
•KV Library Renovation -Last of the Library
Renovations Projects
Public Services10,758,8302,398,816218.86
Support Services4,948,4611,400,16930.00
•Records Management Modernization
Total$ 17,571,837$ 4,133,399264.86
CityManager:
Revised FY 2006-07 Budget
Other
Charges
Comparison of Current Rate of Expenditures with Projection
Services
100%
90%
80%
70%
60%
Percent
Personnel
50%
Key Services –
40%
Manage staff support to City Council goals
•
30%
Provide citizen communication and concerns coordination
•
21.7%
Lead policy development and resource allocation
•
20%
14.5%
Results –
10%
6.3%
Continue to meet public’s expectations for providing quality
•
0%
services
JulAugSepOctNovDecJanFebMarAprMayJun
Council expansion of community involvement
•
FY 07 RateFixed Monthly Rate
Increased openness and earlier dialogue on budget issues
•
Current Projects –
Biennial Budget Process
•
Strategy for policy and management agenda items
•
BRAC strategy implementation
•
Issue Management System
•
Budget Drivers & Fiscal Sustainability
Revised Exp to Date
Program GroupFY 2006-07FY 2006-07FTE’s
Workforce Planning
City Manager$ 1,984,132$ 471,30416.00
GASB 45 & Benefits
Organization Development402,77825,4134.00
Volunteer Office162,60917,9551.56
Measurement System
Media and Communications1,175,106239,12811.00
Total$ 3,724,626$ 753,80032.56