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FEBRUARY 26, 2008 AGENDA 'I CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR MEYERA E. OBERNDORF. At-Large VICE MAYOR LOUIS R. JONES, Bayside - District 4 WILUAM R. DeSTEPH. At-Large HARRY E. DIEZEL. Kempsville - District 2 ROBERT M DYER.. Centerville - District I BARBARA M. HENLEY. Princess Anne - District 7 REBA S. McCLANAN, Rose Hall - District 3 JOHN E. UHRIN. Beach - District 6 RON A. VILLANUEVA. At-Large ROSEMARY WILSON. At-Large JAMES L. WOOD, Lynnhaven -District 5 CITY COUNCIL AGENDA CITY MANAGER - JAMES K. SPORE CITY ATTORNEY - LESLIE L. UUEY CITY CLERK - RUTH HODGES FRASER. MMC 26 FEBRUARY 2008 1. CITY COUNCIL BRIEFING - Conference Room - 1 :00 PM A. SCHOOLS CAPITAL PROJECTS - Status Report Anthony Arnold, Director, Facilities Planning and Construction II. CITY MANAGER'S BRIEFING A. GENERAL OBLIGA nON PUBLIC IMPROVEMENT BONDS Patricia Phillips, Director, Finance III. CITY COUNCIL COMMENTS IV. REVIEW OF AGENDA V. INFORMAL SESSION - Conference Room - A. CALL TO ORDER - Mayor Meyera E. Oberndorf B. ROLL CALL OF CITY COUNCIL C. RECESS TO CLOSED SESSION CITY HALL BUILDING 2401 COURTHOUSE DRIVE VIRGINIA BEACH. VIRGINIA 23456-8005 PHONE.'(757) 385-4303 FAX (757) 385-5669 E-MAIL: Ctycncl@vbgov.com 2:00 PM VI. FORMAL SESSION - Council Chamber - 6:00 PM A. CALL TO ORDER - Mayor Meyera E. Oberndorf B. INVOCATION: Reverend Ted David Pastor, Virginia Beach United Methodist Church C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA D. ELECTRONIC ROLL CALL OF CITY COUNCIL E. CERTIFICATION OF CLOSED SESSION F. MINUTES 1. INFORMAL and FORMAL SESSIONS February 12,2008 G. AGENDA FOR FORMAL SESSION H. PUBLIC HEARING 1. L YNNHA VEN and INTERNATIONAL P ARKW A YS INTERSECTION IMPROVEMENTS Proposed Acquisition of Property and Easements I. CONSENT AGENDA J. ORDINANCESIRESOLUTIONS 1. Ordinance to AUTHORIZE the acquisition of property in fee simple, by agreement or condemnation, for rights-of-way re Lynnhaven and International Parkways Intersection Improvements; the acquisition of temporary and permanent easements; and, AUTHORIZE the City Manager to EXECUTE all documents pertaining thereto. 2. Resolution to EXPRESS sympathy to the City of Kirkwood, Missouri, and the families of those killed in the attack at the Kirkwood City Council meeting on February 7, 2008; and, EXTEND wishes for the complete and speedy recovery of those wounded. 3. Resolution to SUPPORT Senate Bill No. 613 with State funding through the Virginia General Assembly of an educational building at Eastern Virginia Medical School (EVMS). 4. Resolutions to REQUEST the Virginia Department of Transportation (VDOT) ACCEPT additional streets; and, ACCEPT corrections and deletions to the Road Inventory re Urban Maintenance Payments. 5. Resolution to PROVIDE for the issuance and sale of$90,000,000 General Obligation Public Improvement Bonds, Series 2008, and $90,000,000 General Obligation Public Improvement Refunding Bonds, Series 2008, re financing various public improvements, including schools, roadways, coastal projects, economic and tourism projects, building and parks and recreation projects. 6. Ordinance re the purchase of the Police's Livescan Integrated Booking System and two laptop computers: a. ACCEPT and APPROPRIATE $28,500 from Virginia Department of Criminal Justice Services b. TRANSFER $9,500 from the DEA Seized Property Special Revenue Fund to the Police Department's FY 2008-09 Operating Budget K. PLANNING 1. Application of JAMES KUEHN to authorize Enlarflements of a Nonconforminfl Use re a room addition to the existing two-story duplex at 2214 Bayberry Street. DISTRICT 5 - L YNNHA VEN RECOMMENDATION APPROVAL 2. Application of MICHAEL H. SPENCER for a Conditional Use Permit re a home occupation (financial services office) at 4305 Bonney Road. DISTRICT 5 - L YNNHA VEN RECOMMENDATION APPROVAL 3. Application ofW A W A, INC., for a Conditional Use Permit to allow gasoline sales in conjunction with a convenience store at 5476 Virginia Beach Boulevard. DISTRICT 2 - KEMPSVILLE. RECOMMENDATION APPROVAL 4. Application of NIMMO CIDLDCARE & RESOURCE LEARNING CENTER, INC., for the Modification of Conditions on a Conditional Change of Zoning (approved by City Council on November 23, 1993) re childcare or educational facilities at 2244 General Booth Boulevard. DISTRICT 7 - PRINCESS ANNE RECOMMENDATION APPROVAL 5. Application of MICHAEL D. SIFEN, INC., for Modification of the Green Run Land Use Plan to change the designated land use from "future development" as required by Condition No. 10 of the Amendment (approved by City Council on July 9, 1996) re retail development at 3545 Buckner Boulevard. DISTRICT 3 - ROSE HALL RECOMMENDATION L. APPOINTMENTS APPROV AL COMMUNITY SERVICES BOARD HISTORIC REVIEW BOARD RESORT ADVISORY COMMISSION VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION - VBCDC M. UNFINISHED BUSINESS N. NEW BUSINESS O. ADJOURNMENT PROPOSED RESOURCE MANAGEMENT PLAN WORKSHOPS April 8 (Workshop) April 15 (Workshop) April 17 (Public Hearing) April 22 (Workshop) April 22 (Public Hearing) April 29 (Workshop) May 6 (Reconciliation Workshop) May 13 (Adoption) Council Conference Room Council Conference Room Green Run High School - 6 p.m. Council Conference Room Council Chamber - 6 p.m. Council Conference Room Council Conference Room Council Chamber - 6 p.m. ********* If you are physically disabled or visually impaired and need assistance at this meeting, please call the CITY CLERK'S OFFICE at 385-4303 *********** Agenda 02120/08 mb/afb www.vbl!ov.com 1. CITY COUNCIL BRIEFING - Conference Room - 1:00 PM A. SCHOOLS CAPITAL PROJECTS - Status Report Anthony Arnold, Director, Facilities Planning and Construction II. CITY MANAGER'S BRIEFING A. GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS Patricia Phillips, Director, Finance III. CITY COUNCIL COMMENTS IV. REVIEW OF AGENDA V. INFORMAL SESSION - Conference Room - 2:00 PM A. CALL TO ORDER - Mayor Meyera E. Oberndorf B. ROLL CALL OF CITY COUNCIL C. RECESS TO CLOSED SESSION VI. FORMAL SESSION - Council Chamber - 6:00 PM A. CALL TO ORDER - Mayor Meyera E. Oberndorf B. INVOCATION: Reverend Ted David Pastor, Virginia Beach United Methodist Church C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA D. ELECTRONIC ROLL CALL OF CITY COUNCIL E. CERTIFICATION OF CLOSED SESSION F. MINUTES 1. INFORMAL and FORMAL SESSIONS February 12,2008 G. AGENDA FOR FORMAL SESSION .tsulutinu CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded here and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open Meeting requirements by Virginia Law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. II H. PUBLIC HEARING 1. L YNNHA VEN and INTERNA TIONAL PARKWAYS INTERSECTION IMPROVEMENTS Proposed Acquisition of Property and Easements NOTICE OF PUBLIC HEARING ACQUISITION, BY AGREEMENT OR CONDEMNATION Tile Virginia Beach City Council will i"old a PUBLIC HEARING on the proposed acquisition. by agreement or condemnation. of property and easements necessary for tile Lynnhaven Par\<.wayj International Parkwa: intersection Improvements Project (CIP 2-018.001) Tuesday, February 26, 2008 at 6:00 p.m., ir. the Council Chamber of the City Hall Building (Building :i1) at the Virginia Beach Municipal Center, Virginia b)each, Virginia. The plans for the project are ent:tled: 'l..YNNHAVEN PARKWAYjINTERf\iATIONAL PARKWAY :NTERSECTION IMPROVEMENTS 2-018.001. n and are on i"e in the Public Works Department. EngineE:nng 8ivision. Building #2 at the MUnicipal Center. The ;;urpose of this Heming will be t.o oi1tain putJilC input "egarding 3utllorizlng condemriition, if neCC<iSd:"J. fOi 'tlis project. Ii y(~U (Ire physically disabled or ',!Slkliiy in:iJdired rlnd :leed assistance at this meeting, pieii,;e sail thp. CITY CLERK'S OFFICE at 757-385-4303. '~ny questions concerning t.his Hp.a ng s!'10u!(j be air(";ted to the Office R(.a: Est(jte, S.) <j:ng ::;2. Room '592. at the \/irginia Beacr1 V!un!~::pa Center, 175T) 385-4161 Ruth Hodges Fraser. MMC City Clerk L~f:aC'Jn F(~b 17. 2008 18320173 1. CONSENT AGENDA J. ORDINANCESIRESOLUTIONS 1. Ordinance to AUTHORIZE the acquisition of property in fee simple, by agreement or condemnation, for rights-of-way re Lynnhaven and International Parkways Intersection Improvements; the acquisition of temporary and permanent easements; and, AUTHORIZE the City Manager to EXECUTE all documents pertaining thereto. 2. Resolution to EXPRESS sympathy to the City of Kirkwood, Missouri, and the families of those killed in the attack at the Kirkwood City Council meeting on February 7, 2008; and, EXTEND wishes for the complete and speedy recovery of those wounded. 3. Resolution to SUPPORT Senate Bill No. 613 with State funding through the Virginia General Assembly of an educational building at Eastern Virginia Medical School (EVMS). 4. Resolutions to REQUEST the Virginia Department of Transportation (VDOT) ACCEPT additional streets; and, ACCEPT corrections and deletions to the Road Inventory re Urban Maintenance Payments. 5. Resolution to PROVIDE for the issuance and sale of$90,000,000 General Obligation Public Improvement Bonds, Series 2008, and $90,000,000 General Obligation Public Improvement Refunding Bonds, Series 2008, re financing various public improvements, including schools, roadways, coastal projects, economic and tourism projects, building and parks and recreation projects. 6. Ordinance re the purchase of the Police's Livescan Integrated Booking System and two laptop computers: a. ACCEPT and APPROPRIATE $28,500 from Virginia Department of Criminal Justice Services b. TRANSFER $9,500 from the DEA Seized Property Special Revenue Fund to the Police Department's FY 2008-09 Operating Budget a.. <C :E z o ~ (.) 9 -=~ en ~~ZI- C;~o..oZ Oo....Ji=w . <C :i ~ZZOw owo>>i> N~i=~O ~~<cw~ o..ZZl-o.. ozffi~~ ~1- Z - ~ (6 c o ~ c ~ ~ c ~ It! ..c c c ~ (6 5 ~ ~ :5 c Q) ::g ..c E 2t -u; Q. It! ::;E It! "C -~ C '~ Q) '-'- " S '" .!!1 u: g ~ t) Q) .~ 0. ~ Q o N \I ~ Iii ...J < ~ <X) Q .... ~ N ~ ~ ~ CD '" Q) (.l .~ Q) en t o Q. C. ::l en C, c !.!:! c, c w ~ a: ~ ~ It! 0.. l!1 0. ITEM: An Ordinance to authorize acquisition of property in fee simple for right-of-way for Lynnhaven Parkway/International Parkway Intersection Improvements CIP 2- 018.001 and the acquisition of temporary and permanent easements, either by agreement or condemnation MEETING DATE: February 26, 2008 · Background: The Lynnhaven Parkwayllnternational Parkway Intersection Improvements Project (the "Project") is identified in the Major Intersection Improvements Program, CIP 2-018 as a high-accident location. The purpose of the Project is to provide additional roadway capacity for forecasted traffic volumes, to improve traffic and pedestrian safety, and to improve system continuity at the intersection of Lynnhaven Parkway and International Parkway. These improvements include, but are not limited to, additional right and left turn lanes, through lanes, additional turn lane storage, removal of existing median breaks, adding and connecting existing sidewalks and 10-foot multi-purpose paths. Landscaping and aesthetic treatments will complement and enhance this intersection. · Considerations: The design phase is complete, and plats, titles, and appraisals have been finalized to begin right-of-way acquisition. Right-of-way and easements are required from 17 parcels and funding has been appropriated. Authority is requested to acquire the necessary property and easements (temporary and permanent) by agreement or condemnation. · Public Information: A Public Hearing for this agenda item was advertised as required by law. In addition, City staff held a Design Public Hearing on August 17, 2005 and a Public Information Meeting on May 21,2003. · Alternatives: Approve the ordinance as presented or deny the request for authority to acquire, by agreement or condemnation, the property and easements (temporary and permanent) associated with the Project. · Recommendations: Approve the request for authority to acquire, by agreement or condemnation, the property and easements (temporary and permanent) associated with the Lynnhaven Parkway/International Parkway Intersection Improvements, CIP 2- 018.001. · Attachments: Ordinance and Location Map Recommended Action: Approval ("1/ Submitting Department/Agency: Public WorksS:~/ City Manager~':I k-. d&O>et 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 AN ORDINANCE TO AUTHORIZE ACQUISITION OF PROPERTY IN FEE SIMPLE FOR RIGHT-OF-WAY FOR lYNNHAVEN PARKWAY/INTERNATIONAL PARKWAY INTERSECTION IMPROVEMENTS CIP 2- 018.001 AND THE ACQUISITION OF TEMPORARY AND PERMANENT EASEMENTS, EITHER BY AGREEMENT OR CONDEMNATION WHEREAS, in the opinion of the Council of the City of Virginia Beach, Virginia, a public necessity exists for the construction of this important roadway project to improve transportation within the City and for other related public purposes for the preservation of the safety, health, peace, good order, comfort, convenience, and for the welfare of the people in the City of Virginia Beach. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCil OF THE CITY OF VIRGINIA BEACH, VIRGINIA: Section 1. That the City Council authorizes the acquisition by purchase or condemnation pursuant to Sections 15.2-1901, et seq., Sections 33.1-91, et seq., and Title 25.1 of the Code of Virginia of 1950, as amended, of all that certain real property in fee simple, including temporary and permanent easements (the "Property"), as shown on the plans entitled "l YNNHAVEN PARKWAY/INTERNATIONAL PARKWAY INTERSECTION IMPROVEMENTS 2-018.001," (the "Project") and more specifically described on the acquisition plats for the Project (plats and plans collectively referred to as the "Plans"), the Plans being on file in the Engineering Division, Department of Public Works, City of Virginia Beach, Virginia. Section 2. That the City Manager is hereby authorized to make or cause to be made on behalf of the City of Virginia Beach, to the extent that funds are available, a reasonable offer to the owners or persons having an interest in said Property. If refused, the City Attorney is hereby authorized to institute proceedings to condemn said Property. Adopted by the Council of the City of Virginia Beach, Virginia, on the ,2008. day of PREPARED: 2/15/08 CA 10549 R-1 V:\applicationS\citylawprOd\cycom32\ W pdocs\D028\P002\0004 7775.DOC APPROVED AS TO CONTENT ~~ C. C/<i/Mlr\ GNATURE fhhk lfonks Rml ~ DEPARTMENT APPROVED AS TO LEGAL SUFFICIENCY AND FORM ,,1/ /...... /~ C. /' ( I CITY A TTO-RNE'V f 'I RESOL UTION WHEREAS: That Kir/cwood, Missouri, was eslflblished in 18S3 and today is a nine-sqlUlTe mile community with a population of 27,324. Kir/cwood is located in West SL Louis County and boasts high property values, qlUllity public and private schools, SlIfe neighborhoods and exceptional mlUlicipal services re1Ukred by approxinuztely two hundred and fifty employees with a budget of US-Million. Much Uke the City of Virginia Beach, Kirkwood is administered by the Council-Manager form of government The City has over three hundred acres of park land, an aquatic center, ice rink, tennis courts, ball fields, outdoor amphitheater, picnic sites and playground areas as weD as neighborhood parks; WHEREAS: Kirkwood is known as the "Queen of the SL Louis Suburbs", an hOlUJr proudly accepted since the late 1800's. It was thejirst planned suburb west of the Mississippi River owing its very existence to the railroad. From the beginning, it has been a love affair between ciliuns and trains as evidenced by the beautiful historic train station built in 1893, pisted on the National Register of Historic Places}, and located within the heart of the city; WHEREAS: Kirkwood is a city rich in history with a progressive business attitudL Two of the primary reasons families "",Ice their homes in Kir/cwood are the qlUllity and characteristics of the homes and the safety and comfort of the area. Each year, nwre and nwre ciliuns and visitors jlock to rukwood's 1IUl1Iy tourist attractions, including Powder Valley Nalure Center, The Magic House, downtown Kirkwood itself, the parks, community center and community festivals; and, WHEREAS: On Thursday, FebrlllllY 7, 2008, the City of Kirkwood was te"orized by a senseless and horrific crime aI an open government meeting. The beauty of this City was marred, the tranquility of Kir/cwood was inte"upted and the safety of its people was in jeopardy when a gUlUlUl1l with a history of acrimony against the City leaders opened fue at a City Council meeting killing three City offICials and two police offICers, plus wounding others who were attending the meeting and fmally the gUlUlUl1l himself was killed by the Police. NOW, THEREFORE, BE IT RESOLVED: Thai the Vuginia Beach City Council hereby expresses its deepest sympathy to the City of Kir/cwood as weO as to the families of City Council Members Connie Karr and Michael Lynch, City Engineer and Public Works Director Kenneth' Dale; Police Officer Thomos F. BaUman; and, Police Sergeant W'dliam K. Biggs, Jr. BE IT FURTHER RESOL VED: Thai the Virginia Beach City Council extends heartfelt wishes for the complete and speedy recovery of those wounded. GIVEN UNDER OUR HANDS this Twenty-Sixth day of February, Two Thousand and Eight . jJ. ~..'K.~_/ tuu {....:;! Map E. Uhrin, COlDlci/ Member 62,.. 4.~,c Barbara M Hen/ey, COlDlci/ Member ~ Reba S. McC/anan, COlDlci/ Member ':~ ~.!o;1'~*~ ...,?~ f..!$. ,.\\,\ ~~,\~;: }i} ~:~......~~":,lf ~~~J CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: A Resolution in Support of Funding for an Education Building at Eastern Virginia Medical School MEETING DATE: February 26, 2008 . Background: Eastern Virginia Medical School ("EVMS") provides many benefits to the citizens of Virginia Beach by training physicians and other medical professionals and attracting much-needed medical specialists to the region. EVMS also has created more than 10,500 jobs and boosts the Hampton Roads economy annually by more than a billion dollars. In order to meet the growing demand for doctors, the Association of American Medical Colleges has recommended that EVMS increase enrollment by 30%, or 130 students. In order to accommodate increased enrollment and continue to attract quality students, EVMS needs to modernize its facilities and build a new education building. . Considerations: Governor Kaine has proposed a $1.6 billion bond referendum, whereby EVMS would receive $59 million to construct the new building. If approved by the General Assembly, the proposal would result in a bond referendum appearing on the November 2008 ballot. In response to concerns regarding EVMS's inclusion in the bond referendum, Senator Stolle has introduced a bill that would reorganize EVMS as a state agency subject to the policies, procedures, and guidelines of the State Council of Higher Education for Virginia ("SCHEV"). The attached City Council resolution recognizes EVMS's contributions to our City and region and supports Senator Stolle's bill and the inclusion of EVMS in the bond referendum legislation. . Public Information: This item will be advertised in the same manner as other agenda items_ . Attachments: Resolution Requested by Mayor Oberndorf Requested by Mayor Oberndorf 1 A RESOLUTION IN SUPPORT OF FUNDING FOR AN 2 EDUCATION BUILDING AT EASTERN VIRGINIA MEDICAL 3 SCHOOL 4 5 WHEREAS, the Eastern Virginia Medical School ("EVMS") provides many 6 valuable benefits to the citizens of the City of Virginia Beach by training physicians and 7 other medical professionals and attracting much-needed medical specialists to the 8 region, by creating more than 1 0,500 jobs, and by boosting the Hampton Roads 9 economy annually by more than half a billion dollars; 10 11 WHEREAS, EVMS is an essential part of the medical care system in Hampton 12 Roads, and without EVMS, the region's physician shortage would increase, the costs of 13 healthcare would rise, and the region's ability to attract new businesses and retain 14 existing businesses would be significantly adversely impacted; 15 16 WHEREAS, in order to meet the growing demand for more doctors; the 17 Association of American Medical Colleges ("AAMC") has recommended that enrollment 18 at EVMS be raised by 30%, which would result in adding 130 students to the current 19 enrollment of 440 students; 20 21 WHEREAS, in order to accommodate that increase in students, EVMS will need 22 to modernize its facilities and build a new classroom building, which would be the first 23 new education building at EVMS in 30 years; 24 25 WHEREAS, the Governor has proposed a $1.6 billion dollar bond referendum 26 whereby EVMS, the Medical College of Virginia in Richmond, and a proposed medical 27 school at Virginia Tech in Roanoke would each receive $59 million dollars; 28 29 WHEREAS, if approved by the General Assembly, the Governor's proposal 30 would result in the bond referendum appearing on the November 2008 ballot; 31 32 WHEREAS, in response to concerns regarding EVMS's inclusion in the bond 33 proposal, Senator Stolle has introduced a bill (Senate Bill No. 613) that would 34 reorganize EVMS as a state agency subject to the policies, procedures, and guidelines 35 of the State Council of Higher Education for Virginia ("SCHEV"); 36 37 WHEREAS, the exclusion of EVMS from the bond referendum proceeds would 38 be unfair to the school, as well as the citizens of Virginia Beach and our region, who rely 39 on the availability of quality, accessible, and economical health care and trained medical 40 professionals from EVMS. 41 42 NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 43 VIRGINIA BEACH, VIRGINIA: 44 45 1 . That the City Council recognizes the critical importance of the continuing 46 presence of Eastern Virginia Medical School to the citizens of the City of Virginia Beach 47 and the Hampton Roads area; 48 49 2. That the improvements sought by EVMS are necessary and appropriate in 50 response to recommendations of the Association of American Medical Colleges; 51 52 3. That the City Council affirms its support of EVMS and requests that the 53 Virginia General Assembly pass a version of the $1.6 billion dollar referendum that 54 includes $59 million dollars for EVMS to construct a new education building and 55 modernize its facilities; 56 57 4. That the City Council also supports Senate Bill No. 613, which would 58 reorganize EVMS as a state agency subject to the policies, procedures, and guidelines 59 of the State Council of Higher Education for Virginia; 60 61 5. That in the event the designated proceeds from the bond issue are 62 reduced or increased, City Council supports each of the three medical schools receiving 63 the same amounts. 64 65 BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA 66 BEACH, VIRGINIA: 67 68 That the City Clerk is hereby directed to transmit a copy of this resolution to each 69 member of the City's local Delegation to the General Assembly. 70 71 Adopted by the City Council of the City of Virginia Beach, Virginia, this 72 day of , 2008. APPROVED AS TO LEGAL SUFFICIENCY: ?~~ City Attorney's Office CA10639 R-3 February 20,2008 '- ~~ ,(~~~q;2, "9"'~i"^ . '..;~) ;€if 'ct'. ,'. ... '11:, (v.. - _ :>) (:J:.~' - ;;J ~::~~~~~ ...: .x...:::.~':"'" CITY OF VIRGINIA BEACH AGENDA ITEM ~ ITEMS: (1) A Resolution Requesting the Virginia Department of Transportation to Accept Additional Streets for Urban Maintenance Payments (2) A Resolution Requesting the Virginia Department of Transportation to Accept Corrections to the Road Inventory for Urban Maintenance Payments MEETING DATE: February 26,2008 . Background: The Virginia Department of Transportation ("VDOI") maintenance funding is conditioned upon City Council submitting to VDOT resolutions for all new streets and for all corrections/deletions to the City's road inventory. . Considerations: The first resolution requests the addition of 75.18 lane miles of new streets which will be eligible for urban maintenance funds beginning July 1, 2008. The 75.18 lane miles are classified as local/collector streets. At the present rate of $9,445 per lane mile, the City will receive $710,075.10 per year based on the current VDOT reimbursement rates. The second resolution reflects a net decrease of -.40 in lane miles of local/collector streets in the urban street inventory. This decrease is the result of the reconstruction of streets to add, lengthen, and/or replace lanes and the deletion of streets to the street inventory. There are .88 of lane miles classified as collector/local streets that are being added/replaced. At the present rate of $9,445 per lane mile, the City will receive an additional $8,311.60. There are 1.28 lane miles of local/collector streets being deleted from the street inventory. At the present rate of $9,445 per lane mile, the City will lose $12,089.60. Local/collector combined, the City will lose a total of $3,778.00. Based on the current VDOT rates, the City will net an increase of $706,297.1 0 in revenue for urban maintenance funding beginning July 1, 2008, as a result of the above changes. A list of streets is attached. . Public Information: The item will be publicized as part of the City Council's agenda. . Attachments: Resolutions (2) Form U-1 (street inventory) ("Exhibit A") Recommended Action: Approval ~ at Submitting Department/Agency: Public W s ~ t. ,,;2t"'1 City Manage~~ {L ,~~ 1 A RESOLUTION REQUESTING THE VIRGINIA 2 DEPARTMENT OF TRANSPORTATION TO 3 ACCEPT ADDITIONAL STREETS FOR URBAN 4 MAINTENANCE PAYMENTS 5 6 WHEREAS, the Virginia Department of Transportation requires a City Council 7 resolution prior to accepting additional streets for urban maintenance payments; 8 9 WHEREAS, the 75.18 (Local/Collector) lane miles streets listed on Exhibit A 10 (attached) have been constructed in accordance with standards established by the 11 Virginia Department of Transportation; 12 13 WHEREAS, the City of Virginia Beach has accepted and agreed to maintain 14 these streets; and 15 16 WHEREAS, a representative from the Virginia Department of Transportation has 17 inspected and approved these streets. 18 19 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 20 VIRGINIA BEACH, VIRGINIA: 21 22 That City Council hereby requests the Virginia Department of Transportation to 23 accept the streets listed on Exhibit A, attached hereto and incorporated by reference, 24 and to begin paying urban maintenance payments to the City of Virginia Beach based 25 on the established rate. 26 27 Adopted by the Council of the City of Virginia Beach, Virginia, on the 28 day of , 2008. Approved as to Content: Approved as to Legal Sufficiency: }.Q:OQ~.Da.l<>~ Public W rks c~~ CA 10629 R-1 February 12, 2008 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 A RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ACCEPT CORRECTIONS/DELETIONS TO THE ROAD INVENTORY FOR URBAN MAINTENANCE PAYMENTS WHEREAS, the Virginia Department of Transportation requires a City Council resolution prior to accepting corrections or deletions to the revised road inventory for urban maintenance payments; WHEREAS, City personnel have reviewed the revised road inventory prepared by the Virginia Department of Transportation and have determined that some inaccuracies exist; WHEREAS, corrections to the revised road inventory have been made as shown on Exhibit A (attached); resulting in a net decrease of -.40 (Local/Collector) lane miles; and WHEREAS, a representative from the Virginia Department of Transportation has inspected and approved these corrections. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: That City Council hereby requests the Virginia Department of Transportation to accept the corrections listed on Exhibit A, attached hereto and incorporated by reference, and to begin paying urban maintenance payments to the City of Virginia Beach based on the established rate. Adopted by the Council of the City of Virginia Beach, Virginia, on the ,2008. day of Approved as to Content: Approved as to Legal Sufficiency: ?~ A.[}:u~ Public Wo s R~r City Attorney's Office CA 10630 R-1 February 12, 2008 '0 Q) Cl co a.. en z o i=~ ~Z ww O~ er:~ 00.. en Z ZWT"" co o O()~'E en i= ~ "i .51 5 f- ot;;;J5 o g ~enC')_ z> enc:o <( tii <(.2 Q) CD W ..J tl "0 er: er: <( Q) 0 ::l f- a.. en () eno er:- OZ u.::l f-~ ener: wO ::lLl- o W er: ;:::- "i' - , -- ::, E :> ~~ :c ~ W CD <( Z (5 er: 5 u. o >- f- o >- f- :J <( a.. o Z ::l ~ en z o i= W ..J W o W ~ a.. 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It) ..... ..... ~ ~ ~ --::::% rv~ 0: o Z g 0.. ::) > !II f/) W ~ :s Z <( i5 Z ~ 0.. o :2 :2 Z o w :r:: ~ f- ~ 0.. <( :2 o ~ -Q: z ~~ Q Q.:::) f- :2 ::) 0 ...J W o Z (I) (!) ~ 00 ...J e:; Z ::) o 9 o ..... o ..... ..... ...J w ~ o w ~ o 0: w ,w Z C5 Z w i~ , f- >- !II o W u:: 00 (I) :s () ~ ro .2 B- .= .5 ~ Q) c: '01 c: oW -- _c: -E~ .0 .iii ::lQ) (1)0: i I !r~ ~.# ~~ CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: A Resolution Providing for the Issuance and Sale of $90,000,000 General Obligation Public Improvement Bonds, Series 2008 and $90,000,000 General Obligation Public Improvement Refunding Bonds, Series 2008 MEETING DATE: February 26, 2008 . Background: Based on a review of capital project expenditures and future CIP needs, the Department of Finance has begun preparations for a general obligation new money bond sale in the amount of $90 million. The Bond sale is composed of portions of 2005 and 2006 Charter Bond Authorizations previously approved by Council. The bond proceeds from the proposed sale will reimburse previous expenditures. Based on current market conditions, the City's Financial Advisors have recommended that this sale take place on March 11, 2008. In addition to the new money bonds, the Department of Finance and the City's Financial Advisors are recommending that the City issue refunding bonds to save on future debt-service costs. Under present market conditions there are several outstanding bond issues that are candidates for refunding. The best candidate for savings is the City's outstanding 1998 Refunding Bond Series, which based on IRS regulations cannot be refunded until April. Therefore, the refunding sale is planned for April. . Considerations: The new money sale represents the City's annual general obligation bond sale. The City's Bond Counsel, Troutman Sanders, has prepared the enclosed resolution authorizing the issuance and sale of both the new money and the refunding bonds. In each case, the bonds will be sold by competitive bid with the actions of the City Manager being conclusive provided, however, that the bonds shall have a true interest cost not to exceed 6.0 percent. The proposed bond structure for the new money takes into consideration the preliminary debt service requirements for the coming year. The new money bond sale is scheduled for pricing on March 11, 2008. The refunding sale is planned for late April. As an accommodation to bidders, the City will employ an electronic bidding system in accordance with the Official Notice of Sale. After Council action on February 26,2008, no further vote of the City Council will be necessary. Per our usual procedure, the final terms of each sale will be provided to City Council shortly following each sale. . Public Infonnation: Public information will be handled through the normal Council agenda process. The original Charter authorizations were a part of the public information process for the Operating Budgets and Capital Improvement Programs. In addition, a Notice of Sale for each sale will be placed in The Bond Buver, a daily newspaper for the tax-exempt bond market. . Alternatives: There are no practical alternative funding sources at this time. This request follows previously approved CIPs. . Recommendations: The enclosed resolution providing for the sale of the two series of bonds is recommended for City Council approval. . Attachments: Resolution authorizing the two bond sales Summary of 2005-06 Charter Bond Allocation Draft of the Preliminary Official Statement with: Draft of the Continuing Disclosure Agreement - (Appendix C) Draft of the Official Notice of Sale - (Appendix E) Recommended Action: Approval of ResolutiO~< Submitting Department/Agency: Finance Ji City Manag~.. V-. ~~ COUNCIL VERSION - 2/14/08 RESOLUTION OF THE CITY OF VIRGINIA BEACH, VIRGINIA, PROVIDING FOR THE ISSUANCE AND SALE OF A SERIES OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES 2008, HERETOFORE AUTHORIZED, IN THE MAXIMUM AMOUNT OF $90,000,000 AND A SERIES OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS SERIES 2008 IN THE MAXIMUM PRINCIP AL AMOUNT OF $90,000,000, AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF The issuance of $55,200,000 of bonds of the City of Virginia Beach, Virginia (the "City") was authorized by an ordinance adopted by the City Council of the City of Virginia Beach, Virginia (the "City Council") on May 10, 2005, without being submitted to the qualified voters of the City, to finance various public improvements, including schools, roadways, coastal projects, economic and tourism projects, building and parks and recreation projects, $17,597,407 of which bonds have been issued and sold. The issuance of $63,800,000 of bonds of the City was authorized by an ordinance adopted by the City Council on May 9, 2006, which amount was subsequently reduced to $59,800,000 by ordinance adopted on May 15,2007, without being submitted to the qualified voters of the City, to finance various public improvements, including schools, roadways, coastal projects, economic and tourism projects, building and parks and recreation projects, none of which bonds have been issued and sold. The issuance of $63,800,000 of bonds of the City was authorized by an ordinance adopted by the City Council on May 15,2007, without being submitted to the qualified voters of the City, to finance various public improvements, including schools, roadways, coastal projects, economic and tourism projects, building and parks and recreation projects, none of which bonds have been issued and sold. It has been recommended to the City Council by representatives of ARD Government Finance Group and Government Finance Associates, Inc. (the "Financial Advisors") that the City issue and sell a series of general obligation public improvement bonds in the maximum principal amount of $90,000,000. The City Council has determined it is in the City's best interest to issue and sell $37,602,593 of the bonds authorized on May 10, 2005; $52,397,407 of the bonds authorized on May 9, 2006; and none of the bonds authorized on May 15,2007. The City has previously issued its $125,610,000 General Obligation Public Improvement and Refunding Bonds, Series 1998 of which $52,430,000 is outstanding (the "Series 1998 Bonds"); $48,500,000 General Obligation Public Improvement Bonds, Series 2001 (the "Series 2001 Bonds") of which $16,975,000 is outstanding; $95,000,000 General Obligation Public Improvement and Refunding Bonds, Series 2002 (the "Series 2002 Bonds") of which $44,280,000 is outstanding; $65,000,000 General Obligation Public Improvement Bonds, Series 2004A (the "Series 2004A Bonds") of which $55,250,000 is outstanding; $80,000,000 General Obligation Public Improvement Bonds, Series 2005 (the "Series 2005 Bonds") of which $72,000,000 is outstanding; and $75,000,000 General Obligation Public Improvement Bonds, Series 2007 (the "Series 2007 Bonds") of which $71,250,000 is outstanding. It has been recommended to the City Council by the Financial Advisors that the City may achieve certain debt service savings by refunding all or a portion of the Series 1998 Bonds, Series 2001 Bonds, Series 2002 Bonds, Series 2004A Bonds, Series 2005 Bonds and Series 2007 Bonds (collectively, the "Prior Bonds") through the issuance of one or more series of general obligation refunding bonds in the maximum principal amount of $90,000,000. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: 1.' Issuance of Bonds. There shall be issued, pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the City Charter (Chapter 147 of the Acts of the General Assembly of 1962, as amended) and the Public Finance Act of 1991 (Chapter 26, Title 15.2, Code of Virginia of 1950, as amended), general obligation public improvement bonds of the City in the maximum principal amount of $90,000,000 (the "Public Improvement Bonds") and general obligation refunding bonds of the City in the maximum principal amount of $90,000,000 (the "Refunding Bonds"). The proceeds of the Public Improvement Bonds will be used to provide funds to finance, in part, the costs of various public, school, road and highway, coastal, economic and tourism, building and parks and recreation improvements, as more fully described in the ordinances authorizing the Public Improvement Bonds adopted on May 10,2005 and May 9,2006 (collectively, the "Project"), and the costs incurred in connection with issuing the Public Improvement Bonds. The proceeds of the Refunding Bonds will be used to refund the Prior Bonds or selected maturities or portions of maturities thereof, to pay the costs of issuance of the Refunding Bonds and costs related thereto as herein authorized. 2. Bond Details. The Public Improvement Bonds shall be designated "General Obligation Public Improvement Bonds, Series 2008," or such other designation as may be determined by the City Manager, shall be in registered form, shall be dated such date as may be determined by the City Manager, shall be in denominations of $5,000 and integral multiples thereof and shall be numbered R-l upward. Subject to Section 9, the issuance and sale of the Public Improvement Bonds are authorized on terms as shall be satisfactory to the City Manager; provided, that the Public Improvement Bonds (a) shall have a "true" or "Canadian" interest cost not to exceed 6.0% (taking into account any original issue discount or premium), (b) shall be sold to the purchaser thereof at a price not less than 99.0% of the principal amount thereof (excluding any original issue discount), (c) shall be subject to optional redemption no later than October I, 2017 at an optional redemption price of no more than 102% of the principal amount to be redeemed plus accrued interest to the optional redemption date, and (d) shall mature annually in installments through serial maturities or mandatory sinking fund payments beginning no later than October 1, 2008, and ending no later than October I, 2027. Principal of the Public Improvement Bonds shall be payable annually on dates determined by the City Manager. The Refunding Bonds shall be designated "General Obligation Public Improvement Refunding Bonds, Series 2008," or such other designation as may be determined by the City Manager, shall be in registered form, shall be dated such date as may be determined by the City -2- Manager, shall be in denominations of $5,000 and integral multiples thereof and shall be numbered R or RF-I upward. The Refunding Bonds may be issued in one or more series at the same time or at different times as determined by the City Manager in consultation with the Financial Advisors. Subject to Section 9, the issuance and sale of the Refunding Bonds are authorized on terms as shall be satisfactory to the City Manager; provided, that the Refunding Bonds (a) shall have a "true" or "Canadian" interest cost not to exceed 6.0% (taking into account any original issue discount or premium), (b) shall be sold to the purchaser thereof at a price not less than 99.0% of the principal amount thereof (excluding any original issue discount), (c) shall be subject to optional redemption in accordance with the terms and conditions set forth in Section 4, and (d) shall mature annually in installments through serial maturities or mandatory sinking fund payments beginning no later than October 1,2008 and ending no later than October 1,2027. Principal of the Refunding Bonds shall be payable annually on dates determined by the City Manager. The Public Improvement Bonds and the Refunding Bonds may also be issued as a single series of bonds appropriately designated, if the City Manager, in consultation with the Financial Advisors, determines it to be in the best interest of the City to do so. The Public Improvement Bonds and the Refunding Bonds are referred to collectively herein as the "Bonds". Each Bond shall bear interest at such rate as shall be determined at the time of sale, calculated on the basis of a 360-day year of twelve 30-day months, and payable semiannually on dates determined by the City Manager. Principal shall be payable to the registered owners upon surrender of Bonds as they become due at the office of the Registrar (as hereinafter defined). Interest shall be payable by check or draft mailed to the registered owners at their addresses as they appear on the registration books kept by the Registrar on a date prior to each interest payment date that shall be determined by the City Manager (the "Record Date"). Principal, premium, if any, and interest shall be payable in lawful money of the United States of America. Initially, one Bond certificate for each maturity of the Bonds shall be issued to and registered in the name of The Depository Trust Company, New York, New York ("DTC"), or its nominee. The City has heretofore entered into a Blanket Issuer Letter of Representations relating to a book-entry system to be maintained by DTC with respect to the Bonds. "Securities Depository" shall mean DTC or any other securities depository for the Bonds appointed pursuant to this Section 2. In the event that (a) the Securities Depository determines not to continue to act as the securities depository for the Bonds by giving notice to the Registrar, and the City discharges its responsibilities hereunder, or (b) the City, in its sole discretion, determines (i) that beneficial owners of Bonds shall be able to obtain certificated Bonds or (ii) to select a new Securities Depository, then the City's Director of Finance shall, at the direction of the City, attempt to locate another qualified securities depository to serve as Securities Depository and authenticate and deliver certificated Bonds to the new Securities Depository or its nominee, or authenticate and deliver certificated Bonds to the beneficial owners or to the Securities Depository participants on behalf of beneficial owners substantially in the form provided for in Section 6; provided, that such form shall provide for interest on the Bonds to be payable (A) from the date of the Bonds if they are authenticated prior to the first interest payment date, or (B) from the interest payment date that -3- is or immediately precedes the date on which the Bonds are authenticated (unless payment of interest thereon is in default, in which case interest on such Bonds shall be payable from the date to which interest has been paid). In delivering certificated Bonds, the City's Director of Finance shall be entitled to rely on the records of the Securities Depository as to the beneficial owners or the records of the Securities Depository participants acting on behalf of beneficial owners. Such certificated Bonds will then be registrable, transferable and exchangeable as set forth in Section 8. So long as there is a Securities Depository for the Bonds, (1) it or its nominee shall be the registered owner of the Bonds, (2) notwithstanding anything to the contrary in this Resolution, determinations of persons entitled to payment of principal, premium, if any, and interest, transfers of ownership and exchanges, and receipt of notices shall be the responsibility of the Securities Depository and shall be effected pursuant to rules and procedures established by such Securities Depository, (3) the Registrar and the City shall not be responsible or liable for maintaining, supervising or reviewing the records maintained by the Securities Depository, its participants or persons acting through such participants, (4) references in this Resolution to registered owners of the Bonds shall mean such Securities Depository or its nominee and shall not mean the beneficial owners of the Bonds, and (5) in the event of any inconsistency between the provisions of this Resolution and the provisions of the above-referenced Blanket Issuer Letter of Representations, such provisions of the Blanket Issuer Letter of Representations, except to the extent set forth in this paragraph and the next preceding paragraph, shall control. 3. Refundine Provisions. The City Manager is authorized and directed to select the principal maturities of the Prior Bonds or portions of such maturities to be refunded and to cause to be called for optional redemption any such maturity or portion thereof to be redeemed prior to its stated maturity in accordance with the provisions of such bonds; provided such maturities or portions thereof selected are expected to provide a minimum savings of 2.85% on a net present value basis as determined by the Financial Advisors. In connection with the refunding herein authorized, the City Manager, if determined necessary or appropriate in consultation with the Financial Advisors, is authorized to retain the services of independent consultants to provide verification reports (the "Verification Agent") on aspects of the refunding and is further authorized to retain the services of one or more escrow agents (the "Escrow Agent") and to enter into escrow agreements with them to the extent needed to hold portions of the proceeds of Refunding Bonds and other funds as needed pending their application to refund the Prior Bonds or portions thereof selected to be refunded. 4. Redemption Provisions. (a) Optional Redemption. The Public Improvement Bonds shall be subject to redemption prior to maturity at the option of the City Manager, in whole or in part, at any time on or after dates, if any, determined by the City Manager, but no later than October 1, 2017 as set forth in Section 2 at a redemption price equal to the principal amount to be redeemed, together with any interest accrued to the date fixed for redemption, plus a redemption premium not to exceed 2% of the principal amount to be redeemed, such redemption premium to be determined by the City Manager. Refunding Bonds with a term to maturity of eleven years or less shall not be -4- subject to optional redemption before their stated maturity. Refunding Bonds with a term to maturity of more than eleven years shall be subject to optional redemption on the same terms and conditions as the Public Improvement Bonds; provided, however, the redemption date may be later in calendar year 2017 if the Refunding Bonds are issued at a later date or have a different principal repayment schedule. (b) Mandatory Sinking Fund Redemption. Any term bonds may be subject to mandatory sinking fund redemption upon terms determined by the City Manager. If so determined by the City Manager, the Bonds may provide that the City may take a credit against the mandatory sinking fund redemption obligation of any maturity of term Bonds in the amount of Bonds of the same maturity that have been optionally redeemed or surrendered for cancellation and have not been applied previously as such a credit. If the City wishes to take such a credit, on or before the 70th day next preceding any such mandatory sinking fund redemption date, the City's Director of Finance may instruct the Registrar to apply a credit against the City's mandatory sinking fund redemption obligation for any Bonds of the applicable maturity that have been optionally redeemed or surrendered for cancellation by the City and have not been previously applied as a credit against any mandatory sinking fund redemption obligation for that maturity of the Bonds. Each Bond so previously optionally redeemed or surrendered shall be credited at 100% of the principal amount thereof against the principal amount of such maturity of the Bonds required to be redeemed on such mandatory sinking fund redemption date or dates for such maturity as may be selected by the Director of Finance. (c) Selection of Bonds for Redemption. If less than all of the Bonds are called for optional redemption, the maturities of the Bonds to be redeemed shall be selected by the City's Director of Finance in such manner as may be determined to be in the best interest of the City. If less than all of a particular maturity of the Bonds are called for redemption, the Bonds within such maturity to be redeemed shall be selected by the Securities Depository pursuant to its rules and procedures or, if the book-entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (a) the portion of any Bond to be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof and (b) in selecting Bonds for redemption, each Bond shall be considered as representing that number of Bonds that is obtained by dividing the principal amount of such Bond by $5,000. (d) Redemption Notices. The City shall cause notice of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by facsimile transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the redemption date, to the registered owner of the Bonds. The City shall not be responsible for mailing notice of redemption to anyone other than DTC or another qualified Securities Depository or its nominee unless no qualified Securities Depository is the registered owner of the Bonds. If no qualified Securities Depository is the registered owner of the Bonds, notice of redemption shall be mailed to the registered owners of the Bonds. If a portion of a Bond is called for redemption, a new Bond in principal amount equal to the unredeemed portion thereof will be issued to the registered owner upon the surrender thereof. -5- 5. Execution and Authentication. The Bonds shall be signed by the manual or facsimile signature of the Mayor or Vice-Mayor, shall be countersigned by the manual or facsimile signature of the City Clerk or Deputy Clerk, and the City's seal shall be affixed thereto or a facsimile thereof printed thereon; provided, that if both of such signatures are facsimiles, no Bond shall be valid until it has been authenticated by the manual signature of the City Treasurer, as Registrar, or an authorized officer or employee of any bank or trust company serving as successor Registrar and the date of authentication noted thereon. 6. Bond Form. The Bonds shall be in substantially the form attached to this Resolution as Exhibit A, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. 7. Pled2e of Full Faith and Credit. The full faith and credit of the City are irrevocably pledged for the payment of the principal of, premium, if any, and interest on the Bonds. Unless other funds are lawfully available and appropriated for timely payment of the Bonds, the City Council shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property in the City sufficient to pay when due the principal of, premium, if any, and interest on the Bonds. 8. Re2istration. Transfer and Owners of Bonds. The City Treasurer is appointed paying agent and registrar for the Bonds (the "Registrar"). The City may appoint a qualified bank or trust company as successor paying agent and registrar of the Bonds. The Registrar shall maintain registration books for the registration and registration of transfers of the Bonds. Upon presentation and surrender of any Bonds at the office of the Registrar, or at its designated corporate trust office if the Registrar is a bank or trust company, together with an assignment duly executed by the registered owner or his duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the City shall execute, and the Registrar shall authenticate, if required by Section 5, and shall deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, in authorized denominations, of the same form and maturity, bearing interest at the same rate and registered in the name as requested by the then registered owner thereof or its duly authorized attorney or legal representative. Any such transfer or exchange shall be at the expense of the City, except that the Registrar may charge the person requesting such transfer or exchange the amount of any tax or other governmental charge required to be paid with respect thereto. The Registrar shall treat the registered owner as the person or entity exclusively entitled to payment of principal, premium, if any, and interest and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person or entity shown as owner on the registration books as of the Record Date. 9. Sale of Bonds. The City Council approves the following terms of the sale of the Bonds. The Bonds shall be sold by competitive bid in a principal amount to be determined by the City Manager, in collaboration with the Financial Advisors, and subject to the limitations set forth in Sections 1 and 2, and the City Manager shall receive bids for the Bonds and award the Bonds to -6- the bidder providing the lowest "true" or "Canadian" interest cost, subject to the limitations set forth in Section 2. Following the sale of the Bonds, the City Manager shall file a certificate with the City Clerk setting forth the final terms of the Bonds. The actions of the City Manager in selling the Bonds shall be conclusive, and no further action with respect to the sale and issuance of the Bonds shall be necessary on the part of the City Council. 10. Notice of Sale; Bid Form. The City Manager, in collaboration with the Financial Advisors, is authorized and directed to take all proper steps to advertise the Bonds for sale substantially in accordance with the forms of the Official Notice of Sale and the Official Bid Form, which forms are attached as an Appendix to the draft of the Preliminary Official Statement described in Section 11 below, and which forms are approved; provided, that the City Manager, in collaboration with the Financial Advisors, may make such changes in the Official Notice of Sale and the Official Bid Form not inconsistent with this Resolution as he may consider to be in the best interest of the City. The Official Notice of Sale and the Official Bid Form for the Refunding Bonds will be virtually identical to such documents provided for the Public Improvement Bonds except for the provisions thereof relating specifically to the description of the Refunding Bonds, as to which the City Manager is authorized to change and complete in collaboration with the Financial Advisors in a manner not inconsistent with this Resolution. 11. Official Statement. A draft of a Preliminary Official Statement describing the Public Improvement Bonds, a copy of which has been provided or made available to each member of the City Council, is approved as the form of the Preliminary Official Statement by which the Public Improvement Bonds and Refunding Bonds will be offered for sale, with such completions, omissions, insertions and changes not inconsistent with this Resolution as the City Manager, in collaboration with the Financial Advisors, may consider appropriate. The Preliminary Official Statement describing the Refunding Bonds will be virtually identical to that for the Public Improvement Bonds except for the provisions thereof relating specifically to the description of the Refunding Bonds, as to which the City Manager is authorized to complete, together with such other completions, omissions, insertions and changes not inconsistent with this Resolution as the City Manager, in collaboration with the Financial Advisors, may consider appropriate. After the Bonds have been sold, the City Manager, in collaboration with the Financial Advisors, shall make such completions, omissions, insertions and changes in the Preliminary Official Statements not inconsistent with this Resolution as are necessary or desirable to complete them as final Official Statements for the appropriate series of Bonds, execution thereof by the City Manager to constitute conclusive evidence of his approval of any such completions, omissions, insertions and changes. The City shall arrange for the delivery to the purchaser of the Bonds of a reasonable number of copies of the appropriate final Official Statement by the earlier of seven business days after the related series of Bonds have been sold or the date of issuance thereof, for delivery to each potential investor requesting a copy of the Official Statement and for delivery to each person to whom such purchaser initially sells Bonds. 12. Official Statement Deemed Final. The City Manager is authorized, on behalf of the City, to deem the Preliminary Official Statement and the Official Statement in final form for the Public Improvement Bonds and for the Refunding Bonds, each to be final as of its date within the meaning of Rule 15c2-12 ("Rule 15c2-12") of the Securities and Exchange Commission (the "SEC"), except for the omission in the Preliminary Official Statement of certain pricing and other -7- information permitted to be omitted pursuant to Rule 15c2-12. The distribution of the Preliminary Official Statement and the Official Statement for such series of bonds in final form shall be conclusive evidence that each has been deemed final as of its date by the City, except for the omission in the Preliminary Official Statement of such pricing and other information permitted to be omitted pursuant to Rule 15c2-12. 13. Preparation and Delivery of Bonds. After bids have been received and the Bonds have been awarded to the winning bidder, the officers of the City are authorized and directed to take all proper steps to have the Bonds prepared and executed in accordance with their terms and to deliver the Bonds to the purchaser thereof upon payment therefor. 14. Arbitrage Covenants. The City covenants that it shall not take or omit to take any action the taking or omission of which will cause the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and regulations issued pursuant thereto (the "Code"), or otherwise cause interest on the Bonds to be includable in the gross income of the registered owners thereof under existing laws. Without limiting the generality of the foregoing, the City shall comply with any provision of law that may require the City at any time to rebate to the United States any part of the earnings derived from the investment of the gross proceeds of the Bonds, unless the City receives an opinion of nationally recognized bond counsel that such compliance is not required to prevent interest on the Bonds from being includable in the gross income of the registered owners thereof under existing law. The City shall pay any such required rebate from its legally available funds. 15. Non-Arbitrage Certificate and Elections. Such officers of the City as may be requested are authorized and directed to execute an appropriate certificate setting forth the reasonably expected use and investment of the proceeds of the Bonds in order to show that such reasonably expected use and investment will not violate the provisions of Section 148 of the Code, and any elections such officers deem desirable regarding rebate of earnings to the United States, for purposes of complying with Section 148 of the Code. Such certificate and elections shall be in such form as may be requested by bond counsel for the City. 16. Limitation on Private Use. The City covenants that it shall not permit the proceeds of the Bonds or the facilities financed or refinanced with the proceeds of the Bonds to be used in any manner that would result in (a) 5% or more of such proceeds or of the facilities financed or refinanced with such proceeds being used in a trade or business carried on by any person other than a governmental unit, as provided in Section 141 (b) of the Code, (b) 5% or more of such proceeds or the facilities being financed with such proceeds being used with respect to any output facility (other than a facility for the furnishing of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5% or more of such proceeds being used directly or indirectly to make or finance loans to any person other than a governmental unit, as provided in Section 141 (c) of the Code; provided, that if the City receives an opinion of nationally recognized bond counsel that any such covenants need not be complied with to prevent the interest on the Bonds from being includable in the gross income for federal income tax purposes of the registered owners thereof under existing law, the City need not comply with such covenants. -8- 17. Investment Authorization. The City Council hereby authorizes the Director of Finance to direct the City Treasurer to utilize either or both of the State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Virginia Arbitrage & Investment Management Program ("AIM") in connection with the investment of the proceeds of the Public Improvement Bonds, if the City Manager and the Director of Finance determine that the utilization of either SNAP or AIM is in the best interest of the City. Additionally, the proceeds of the Refunding Bonds may be invested with SNAP, AIM or in legally permissible investments pursuant to the terms of an escrow deposit agreement with an Escrow Agent as the City Manager may determine with the advice of the Financial Advisors. The City Council acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the City in connection with SNAP, except as otherwise provided in the SNAP Contract. 18. Continuing Disclosure Agreement. The Mayor, the City Manager and such officer or officers of the City as either may designate are hereby authorized and directed to execute and deliver a continuing disclosure agreement setting forth the reports and notices to be filed by the City and containing such covenants as may be necessary to assist the purchaser of the Bonds in complying with the provisions of Rule 15c2-12. Such continuing disclosure agreement shall be substantially in the form attached as an Appendix to the draft of the Preliminary Official Statement described in Section II above, which form is approved with such completions, omissions, insertions and changes that are not inconsistent with this Resolution. 19. Other Actions. All other actions of officers of the City and of the City Council in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds are hereby ratified, approved and confirmed. The officers of the City are authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds. 20. Repeal of Conflicting Resolutions. All resolutions or parts of resolutions In conflict herewith are repealed. 21. Effective Date. This Resolution shall take effect immediately. Exhibit A - Form of Bonds -9- Exhibit A - Form of Bonds Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ("DTC"), to the issuer or its agent for registration of transfer, exchange or payment, and this certificate is registered in the name of Cede & Co., or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. REGISTERED No. R- REGISTERED $ UNITED STATES OF AMERICA COMMONWEAL TH OF VIRGINIA CITY OF VIRGINIA BEACH General Obligation [Public Improvement] [Refunding] Bond Series 2008 INTEREST RATE 0/0 MATURITY DATE ,20_ DA TED DATE _,2008 CUSIP 927734 REGISTERED OWNER: CEDE & CO. PRINCIP AL AMOUNT: DOLLARS The City of Virginia Beach, Virginia (the "City"), for value received, promises to pay, upon surrender hereof to the registered owner hereof, or registered assigns or legal representative, the Principal Amount stated above on the Maturity Date stated above, subject to prior redemption as hereinafter provided, and promises to pay interest hereon from the Dated Date stated above on each and , beginning , 2008, at the annual Interest Rate stated above, calculated on the basis of a 360-day year of twelve 30-day months. Principal, premium, if any, and interest are payable in lawful money of the United States of America by the City Treasurer, who has been appointed Registrar (the "Registrar"). The City may appoint a qualified bank as successor paying agent and registrar for the bonds. Notwithstanding any other provision hereof, this bond is subject to a book-entry system maintained by The Depository Trust Company ("DTC"), and the payment of principal, premium, if any, and interest, the providing of notices and other matters shall be made as described in the City's Blanket Issuer Letter of Representations to DTC. This bond is one of an issue of $90,000,000 General Obligation Public Improvement Bonds, Series 2008 (the "Bonds"), of like date and tenor, except as to number, denomination, rate of interest, privilege of redemption and maturity, and is issued pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the City Charter and the Public Finance Act of 1991. The Bonds have been authorized by ordinances adopted by the City Council of the City of Virginia Beach (the "City Council") on May 10,2005, May 9, 2006 and May 15,2007, and are being issued pursuant to a resolution adopted by the City Council on February _, 2008 (the "Bond Resolution"), to finance various public, school, road and highway, coastal, economic and tourism, building and parks and recreation improvements and to pay costs of issuance of the Bonds. [This bond is one of an issue of $ General Obligation Public Improvement Refunding Bonds, Series 2008 (the "Bonds"), of like date and tenor, except as to number, denomination, rate of interest, privilege of redemption and maturity, and is issued pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the City Charter and the Public Finance Act of 1991. The Bonds have been authorized and are being issued by the City Council of the City of Virginia Beach (the "City Council") pursuant to a resolution adopted by the City Council on February _, 2008 (the "Bond Resolution"), to refund $ of the outstanding principal balance of the City's General Obligation [Public Improvement and Refunding] Bonds, Series _ and to pay costs of issuance of the Bonds.] The Bonds maturing on or before , 20 , are not subject to optional redemption prior to maturity. The Bonds maturing on or after ,20_, are subject to redemption prior to maturity at the option of the City on or after , 20_, in whole or in part at any time (in any multiple of $5,000), upon payment of the following redemption prices (expressed as a percentage of principal amount of the Bonds to be redeemed) plus interest accrued and unpaid to the date fixed for redemption: Period During Which Redeemed (Both Dates Inclusive) Redemption Price The Bonds maturing on , 20_, are required to be redeemed in part before maturity by the City on in the years and amounts set forth below, at a redemption price equal to 100% of the principal amount of the Bonds to be redeemed, plus interest accrued and unpaid to the date fixed for redemption: Amount Year Amount Year The Bond Resolution provides for a credit against the mandatory sinking fund redemption of the Bonds maturing on , 20_ in the amount of Bonds of the same maturity that have been optionally redeemed or surrendered for cancellation and have not been applied previously as such a credit. A-2 If less than all of the Bonds are called for optional redemption, the maturities of the Bonds to be redeemed shall be selected by the City's Director of Finance in such manner as may be determined to be in the best interest of the City. If less than all the Bonds of a particular maturity are called for redemption, the Bonds within such maturity to be redeemed shall be selected by DTC or any successor securities depository pursuant to its rules and procedures or, if the book entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (a) the portion of any Bond to be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof and (b) in selecting Bonds for redemption, each Bond shall be considered as representing that number of Bonds that is obtained by dividing the principal amount of such Bond by $5,000. The City shall cause notice of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by facsimile transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the redemption date, to DTC or its nominee as the registered owner hereof. If a portion of this bond is called for redemption, a new Bond in the principal amount of the unredeemed portion hereof will be issued to the registered owner upon surrender hereof. The full faith and credit of the City are irrevocably pledged for the payment of principal of, premium, if any, and interest on this bond. Unless other funds are lawfully available and appropriated for timely payment of this bond, the City Council shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all taxable property within the City sufficient to pay when due the principal of, premium, if any, and interest on this bond. The Registrar shall treat the registered owner of this bond as the person or entity exclusively entitled to payment of principal of and interest on this bond and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person or entity shown as the owner on the registration books on the first day of the month preceding each interest payment date. In the event a date for the payment of principal, redemption price, or interest on this bond is not a business day, then payment of principal, redemption price, and interest on, this bond shall be made on the next succeeding day which is a business day, and if made on such next succeeding business day, no additional interest shall accrue for the period after such payment or redemption date. All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this bond have happened, exist and have been performed, and the issue of Bonds of which this bond is one, together with all other indebtedness of the City, is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. A-3 IN WITNESS WHEREOF, the City of Virginia Beach, Virginia, has caused this bond to be signed by its Mayor, to be countersigned by its Clerk, its seal to be affixed hereto, and this bond to be dated the Dated Date stated above. COUNTERSIGNED: (SEAL) Clerk, City of Virginia Beach, Virginia Mayor, City of Virginia Beach, Virginia A-4 ASSIGNMENT FOR VALUE RECEIVED the undersigned sell(s), assign(s) and transfer(s) unto: (Please print or type name and address, including postal zip code, of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFEREE: the within bond and all rights thereunder, hereby irrevocably constituting and appointing Attorney, to transfer said bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by (Signature of Registered Owner) an Eligible Guarantor Institution such as a NOTICE: The signature above must Commercial Bank, Trust Company, Securities correspond with the name of the registered Broker/Dealer, Credit Union or Savings owner as it appears on the front of this bond in Association who is a member of a medallion every particular, without alteration or program approved by The Securities Transfer enlargement or any change whatsoever. Association, Inc. A-5 I I Requires an affirmative vote by a majority of the members of the City Council. Adopted by the City Council of the City of Virginia Beach, Virginia, this _th day of February, 2008. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: GJNMcJ-~ Finance Department ::e~ ~ City Attorney's Office CERTIFICA TE The undersigned Clerk of the City Council of the City of Virginia Beach, Virginia (the "City Council"), certifies that: 1. A meeting of the City Council was held on February _,2008, at the time and place established and noticed by the City Council, at which the members of the City Council were present or absent as noted below. The foregoing Resolution was adopted by a majority of the members of the City Council, by a roll call vote, the ayes and nays being recorded in the minutes of the meeting as shown below: PRESENT/ABSENT: VOTE: Meyera E. Oberndorf, Mayor Louis R. Jones, Vice Mayor Bill R. DeSteph Harry E. Diezel Robert M. Dyer Barbara M. Henley Reba S. McClanan John E. Uhrin Ronald John A. Villanueva Rosemary Wilson James L. Wood / - - / - - / - - / - - / / - - / - - / - - / - - / - - / 2. The foregoing Resolution is a true and correct copy of such Resolution as adopted on February _, 2008. The foregoing Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my signature and the seal of the City of Virginia Beach, Virginia, this _st day of ,2008. Clerk, City Council of the City of Virginia Beach, Virginia (SEAL) 1693587v6 205182.000127 City of Virginia Beach, Virginia 2008 General Obligation Bond Sale-$90 Million Summary of 2005-2006 Charter Bond Allocation Economic Vitality Economic and Tourism 9.016 9.141 Safe Community Buildings 3.017 3.227 3.365 Town Center Infrastructure Economic Development Investment Program Fire & Rescue Station - 1 st Landing Police Helicopter Replace & Hanger Expansion Fire Facility Rehab & Renewal - Phase II Qualitv Physical Environment Roadways 2.021 2.089 2.115 2.151 2.165 2.168 2.238 2.285 2.837 2.931 Coastal 8.008 8.018 Rural Road Improvements Southeastern Parkway & Grenbelt (partial) Shore Drive Intersections Sandbridge Corridor Improvements Laskin Road - Phase II Lesner Bridge replacement Pembroke-Area Comprehensive Transportation Plan Traffic Safety Improvements - Phase II VariollS Costs Participation Projects Witchduck Road - Phase I Beach Replenishment Outfall Improvements - 16th, 42nd, 79th Streets Cultural & Recreational ODDortunities Buildings 3.322 Virginia Aquarium Original Exhibit Gallery Renovation Parks & Recreation 4.016 District/Community Parks/Special Use Facilities 4.024 Park Playground Renovations 4.034 Community Recreation Certain Roof Repairs 4.073 Providence Park i i $1,233,017 1,637,031 $2,870,048 4,482,849 2,061,817 1,290,603 $7,835,269 1,384,638 3,313,720 2,457,496 525,786 325,881 1,733,794 358,532 708,808 2,694,192 3,500,000 $17,002,847 2,356,761 3,600,000 $5,956,761 4,000,000 598,682 1,410,654 652,521 1,464,005 $8,125,862 City of Virginia Beach, Virginia 2008 General Obligation Bond Sale-$90 Million Summary of 2005-2006 Charter Bond Allocation Quality Education and Lifelon2 Learnin2 Schools 1.018 1.074 1.085 1.098 1.099 1.104 1.195 1.227 1.228 1.234 Buildings 3.262 Newtown Road Elementary Replacement Renovations & Replacements - Various Altemative Educational Facility - Phase II Comprehensive Long Range Facility Planning Renovations & Replacements - Grounds Phase II Renovations & Replacements - Reroofing Phase II Student Data Management System Windsor Woods Elementary School Modernization Brookwood Elementary School Replacement Virginia Beach Middle School Replacement Tidewater Community College Expansion Total 9,588,337 7,425,099 9,401,894 778,334 662,524 2,079,372 2,060,918 4,867,617 5,060,261 4,294,858 $46,219,214 $1,989,999 $90,000,000 i I r~ii""~ ,..~~.~.::;,:.~..:r~2, ~"l';.f. :._.o.:.:;{J, ff~ . - ,,,. \~> ~o;...: .'. - ..>) \~~~~'; - ,.!/J t,~~~~.~f~:t -.~ CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance to Accept and Appropriate $28,500 from the Virginia Department of Criminal Justice Services and Transfer $9,500 from the DEA Seized Property Special Revenue Fund to the Police Department's FY 2008 - 09 Operating Budget for the Purchase of a livescan Integrated Booking System and Two Laptop Computers MEETING DATE: February 26, 2008 . Background: The Department of Criminal Justice Services has awarded the Virginia Beach Police Department funding through a continuation of the Byrne Memorial Justice Grant Collection of Evidence Program. The grant provides $28,500 of federal funding and requires a $9,500 match. The Forensics Services Unit (FSU) will utilize these funds to increase the unit's ability to collect evidence. This will be accomplished by purchasing a livescan Integrated Booking System and two laptop computers. The livescan system will be used at the Second Precinct and will greatly improve the quality and efficiency of obtaining known fingerprint samples from criminal offenders. The laptop computers will be used with the electronic microscopes purchased with the original funding. The laptops will allow the FSU to accurately document the evidence collected. . Considerations: These funds will be used to improve the quality of evidence collection by the Virginia Beach Police Department. The Police Department will provide a $9,500 match from the department's Seized Property Special Revenue Fund. . Public Information: Public information will be provided through the normal Council Agenda process. . Alternatives: This grant provides additional funding to the City to purchase equipment that has been previously requested in the normal budget process, but not funded. . Recommendations: It is recommended that Council accept and appropriate the grant award of $28,500 and transfer $9,500 for the match from the Seized Property Special Revenue Fund for the purchase of livescan Integrated Booking System and two laptop computers . Attachments: Ordinance and Award Letter Recommended Action: Approval Submitting Department/Agency: Police Department City Manager~~ If-, ~ 1 AN ORDINANCE TO ACCEPT AND APPROPRIATE $28,500 2 FROM THE VIRGINIA DEPARTMENT OF CRIMINAL 3 JUSTICE SERVICES AND TRANSFER $9,500 FROM THE 4 DEA SEIZED PROPERTY SPECIAL REVENUE FUND TO 5 THE POLICE DEPARTMENT'S FY 2007-08 OPERATING 6 BUDGET FOR THE PURCHASE OF A L1VESCAN 7 INTEGRATED BOOKING SYSTEM AND TWO LAPTOP 8 COMPUTERS 9 10 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 11 VIRGINIA: 12 13 1. That $28,500 is hereby accepted from the Virginia Department of Criminal 14 Justice and appropriated to the Police Department's FY 2007-08 Operating Budget for the 15 purchase of a Livescan Integrated Booking System and two laptop computers with federal 16 revenue increased accordingly. 17 18 2. That $9,500 is hereby transferred from the DEA Seized Property Special 19 Revenue Fund to the Police Department's Operating Budget for the purposes of providing 20 the City match for this grant. 21 22 Adopted the by the Council of the City of Virginia Beach, Virginia, _ day of 23 , 2008. APPROVED AS TO CONTENT: ~~Q. Management Services CA 10632 R-1 February 13, 2008 APPROVED AS TO LEGAL SUFFICIENCY: ~~ Attorney's Office ;.{t;'~":;'T<:;~, ""_~.' v.~, 'a, ?:~ ~"i., ,~ ~\~i~r]!:;l' )/1 .- -" '. ^-,'. "-<. L (, ,'-l.'-:,._ / ,r' " l.. '-0-- '1 .~ COMMONWEALTH of VIRGINIA Leomrd G Cooke Director Department (d'CriminaIJustice Services December 26, 2007 202 N. Ninth Street Richmond. Virginia 23219 (804) 786.4000 FAX (804) 371.8981 TOD (804) 386.8732 Mr. James K. Spore City Manager City of Virginia Beach 240 I Courthouse Drive Virginia Beach, V A 23456 ~ ; :'~ I.. ~. ) Title: Collection of Evidence Project Dear Mr. Spore: I am pleased to advise you that grant number 08-B5369AD06 for the above-referenced grant program has been approved in the amount of $28,500 in Federal Funds and $9,500 in Matching Funds for a total award of $38.000. Enclosed you wi II find a Statement of Grant A ward and a Statement of Grant A ward Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy. Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully; as some require action on your part before we will disburse grant funds. Also. enclosed are the Post Award Instructions and Rep9I.ting Requirements. Please refer to and read this information carefully as it contains details on processing financial and progress reports, as well as requesting awarded funds. Remember all financial and progress reports, budget amendment requests and request for funds mllst be processed through our Grants Management Online Tnformation System (GMIS). We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Kathi Lee at (804) 786-4303. ~ ''; '''1 .,< i :~~ I."';' i; Yours very truly. l-L~~(Q. C~~_ , ::t:; Leonard G. Cooke Enclosures cc: Mr. Dan W. Clanton, Forensics Supervisor Ms. Patricia A. Phillips. Finance Director Ka:hi Lee. DCJS CrimJl"l..lI JUS!H:t'l StJ/vil:e f3narci . CClOllrllt'tBP. 01''\ Tr:-lj(llnn . Arj'Jisory CnrnmiUp.p. on JlIvl~nlle .bstlce AdVIsory COllll'l'liae~: to COLlft Appolnt(ld Spt:cinl A(Jvnc:;)!c ancl Cl IlItll t'~Il's .IUSIICP. Acl f'rnwarl1s Pnwltp. SeCtJnt)' Smvlces A(ivlsory 1:30a((j . (:r::T1inClI JU5til.:1.' 1I1fuflnal1On Systt~m:'l COf"lunitleu I I K. PLANNING 1. Application of JAMES KUEHN to authorize Enlarflements of a Nonconforminf! Use re a room addition to the existing two-story duplex at 2214 Bayberry Street. , DISTRICT 5 - L YNNHA VEN RECOMMENDATION APPROVAL 2. Application of MICHAEL H. SPENCER for a Conditional Use Permit re a home occupation (financial services office) at 4305 Bonney Road. DISTRICT 5 - L YNNHA VEN RECOMMENDATION APPROVAL 3. Application ofW A W A, INC., for a Conditional Use Permit to allow gasoline sales in conjunction with a convenience store at 5476 Virginia Beach Boulevard. DISTRICT 2 - KEMPSVILLE. RECOMMENDATION APPROVAL 4. Application of NIMMO CIDLDCARE & RESOURCE LEARNING CENTER, INC., for the Modification of Conditions on a Conditional Change of Zoning (approved by City Council on November 23, 1993) re childcare or educational facilities at 2244 General Booth Boulevard. . DISTRICT 7 - PRINCESS ANNE RECOMMENDATION APPROVAL 5. Application of MICHAEL D. SIFEN, INC., for Modification of the Green Run Land Use Plan to change the designated land use from "future development" as required by Condition No. 10 ofthe Amendment (approved by City Council on July 9, 1996) re retail development at 3545 Buckner Boulevard. DISTRICT 3 - ROSE HALL RECOMMENDATION APPROV AL NOTICE OF PUBLIC HEARING \!irginia Beach City Council will meet in the Chamber at City Hall. Municipal Center, 2401 Courthouse Drive. Tuesday, February 26, 2008, at 6:00 p.m. The following applications will be heard: DISTRICT 5 - LYNNHAVEN James Kuehn Application: ~40nconforming Use at 2214 1590508580). Expansion of a Bayberry Street (GPIN :v1ichael H. Spencer Application: Conditional Use Permit for a home occupation (financial services) at 4305 Bonney Road (GPIN 1477838199). AICUZ is Less than 65 dB Ldn. DISTRICT 7 - PRINCESS ANNE '~immo ChildCare & Resource Learning Center. Inc. Application: Modification of Conditions for a request 8pproved by City Council on November 23, 1993 (Donald G. Pratt) at 2244 General Booth Boulevard i GP1N 2414066572). AICUZ is 65-70 dB Ldn. DISTRICT 3 - ROSE HALL \1ichael D. Sifen, Inc. Application: ~10dification of the Green Run Land Use Plan to change the designated land ~se from "future development" as required by Condition 10 of the Amendment (approved by City Council on July '.? 1996) at 3545 Buckner Boulevard iGPIN ~485360023). AICUZ is Less than 65 dB Ldn. DISTRICT 2 - KEMPSVILLE 'Aawa. Inc. Application: Conditional Use Permit for gasoilne sales in conjunction with a convenience store "t 5476 Virginia Beach Boulevard (GPIN 1467482294). .\ICUZ is Less than 65 dB Ldn. \!1 interested citizens are invited to attend. Ruth Hodges Fraser. MMC City CierI<. Copies of the proposed ordinances. resolutions and <1rnendrnpnts are on file ilnd may be exar;~ined in the Departrnent of Planning iJr oni:ne a1 h!:m;U_~ww:.vbe:ov.co1TIi.ID! For inTormi1tion Ci'lil 385.4621. if you are physically disabled or visually impaired ",ne! need assistance at this meeting. pleClse call the CITY CLERK'S OFFICE at 385-4303. 3:'.-1Con Fd) 10 ,3< 17. 20(:8 182C;"J.~q Non-Conforming Use ~\ Iffl~~~~.\t ~f{ "". : v .: , ~: ..,.... :::> n 'I.~-.-r' ..f.P C'~~~~~"f ~ CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: A Resolution authorizing the Enlargement of a Nonconforming Use on property located at 2214 Bayberry Street. DISTRICT 5- LYNNHAVEN MEETING DATE: February 26, 2008 . Background: The property is zoned R-7.5 Residential District, and has a duplex structure built in 1962. The duplex dwelling is nonconforming because duplexes are not a permitted use in the R-7.5 Residential District, but this one was constructed when the property was zoned to permit duplexes. Since duplexes are not permitted within R-7.5 Residential Districts, there are no dimensional regulations provided in the regulations for the R-7.5 District. The applicant desires to construct a first- floor family room addition to the rear of the existing unit. Such an addition is considered an enlargement of a nonconforming use, and requires approval of the City Council. Considerations: The proposed addition to the existing two-story duplex consists of a 224 square foot addition to the rear of the northernmost unit. The proposed addition encroaches into the side yard established for single-family dwellings, but does not encroach any more than the existing structure. The submitted elevation depicts a new exterior of horizontal vinyl siding with treated wood steps and railing, which provides access to a rear door. Two treated columns are also incorporated into the exterior design of the building addition. The roof consists of fiberglass roof shingles. Pursuant to Section 105(d) of the City Zoning Ordinance a non-conforming structure may be enlarged only if City Council finds the proposed structure, as enlarged, will be "equally appropriate or more appropriate to the district than is the existing non-conformity". Cape Story by the Sea is predominately a single- family neighborhood; however, there are duplexes scattered throughout. The duplex units do not appear to detract from the neighborhood and add variety. Only one of the duplex units on the subject site will be enlarged and the enlargement is on the rear of the structure. Such an addition will not overpower the site or neighborhood. . Recommendations: The proposed enlargement is reasonable, will have a minimal impact, and should be as appropriate to the district as the existing nonconformity. James Kuehn Page 2 of 2 The following conditions are recommended: 1. The proposed addition shall substantially conform to the submitted marked-up Physical Survey of Lot 121, Cape Story by the Sea, Plat No.1, prepared by Lee S. Rood, P.C. Land Surveyors, and dated January 16, 1992. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 2. The proposed addition shall substantially conform to the submitted elevations entitled "Proposed 1 Story Frame Addition Crawl Space Foundation", prepared by Fentress Home Design, and dated June 3, 2007. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 3. Exterior colors of the building addition shall match the colors and style of the existing building. . Attachments: Staff Review Disclosure Statement Location Map Resolution Recommended Action: Approval. Submitting Department/Agency: Planning DepartmenaJ~ CityManager:~~ ~.""61~ .~ 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 1 2 3 A RESOLUTION AUTHORIZING THE ENLARGEMENT OF A NONCONFORMING USE ON PROPERTY LOCATED AT 2214 BAYBERRY STREET, LYNNHAVEN DISTRICT WHEREAS, James Kuehn (hereinafter the "Applicant"), has made application to the City Council for authorization to enlarge a nonconforming use with a room addition to a duplex structure on a certain lot or parcel of land having the address of 2214 Bayberry Street, in the R-7.5 Zoning District; and WHEREAS, the said use is nonconforming, as the parcel contains a duplex, which is not presently allowed in the R-7.5 Zoning District but was constructed when the parcel was zoned to permit duplexes; and WHEREAS, pursuant to Section 105 of the City Zoning Ordinance, the enlargement of a nonconforming use is unlawful in the absence of a resolution of the City Council authorizing such action upon a finding that the proposed use, as enlarged, will be equally appropriate or more appropriate to the zoning district than is the existing use; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: That the City Council hereby finds that the proposed use, as enlarged, will be equally appropriate to the district as is the existing use. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: That the enlargement of the duplex dwelling is hereby authorized, upon the following conditions: 1. The proposed addition shall substantially conform to the submitted marked-up Physical Survey of Lot 121, Cape Story by the Sea, Plat No.1, prepared by Lee S. Rood, P.C. Land Surveyors, and dated January 16, 1992. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 2. The proposed addition shall substantially conform to the submitted elevations entitled "Proposed 1 Story Frame Addition Crawl Space Foundation", prepared by Fentress Home Design, and dated June 3, 2007. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 3. Exterior colors of the building addition shall match the colors and style of the existing building. Adopted by the Council of the City of Virginia Beach, Virginia, on the February, 2008. day of APPROVED AS TO LEGAL SUFFICIENCY: I I" ~~ fh' / ! . '-./ ,I /v{!j;1JJff I.. .//(1/.1 - City Attorney's Office APPROVED AS TO CONTENT: JAMES KUEHN February 26, 2008 City Council Meeting ~p ~ Jicole Staff Planner: Leslie Bonilla REQUEST: Enlaraement of a Nonconformina Use for a first-floor family room. ADDRESS I DESCRIPTION: 2214 Bayberry Street GPIN: 1590508580 COUNCIL ELECTION DISTRICT: 5-LYNNHAVEN SITE SIZE: 6,849 square feet The property is zoned R-7.5 Residential District, and has a duplex structure built in 1962. The duplex dwelling is nonconforming because duplexes are not a permitted use in the R-7.5 Residential District, but this one was built when the property was zoned to permit duplexes. Since duplexes are not permitted within R-7.5 Residential Districts, there are no dimensional regulations provided in the regulations for the R-7.5 District. The applicant desires to construct a first-floor family room addition to the rear of the existing unit. Such an addition is considered an enlargement of a nonconforming use, and requires approval of the City Council. SUMMARY OF REQUEST The proposed addition to the existing two-story duplex consists of a 224 square foot addition to the rear of the northernmost unit. The proposed addition encroaches into the side yard established for single-family dwellings, but does not encroach any more than the existing structure. The submitted elevation depicts a new exterior of horizontal vinyl siding with treated wood steps and railing, which provides access to a rear door. Two treated columns are also incorporated into the exterior design of the building addition. The roof consists of fiberglass roof shingles. JAMES KUEHN February 26, 2008 City Council Meeting Page 1 LAND USE AND ZONING INFORMATION EXISTING LAND USE: Nonconforming duplex dwelling SURROUNDING LAND USE AND ZONING: North: South: East: West: . Single-family dwellings I R-7.5 Residential District · Single-family dwellings I R-7.5 Residential District · Single-family dwellings I R-7.5 Residential District · Single-family dwellings I R-7.5 Residential District NATURAL RESOURCE AND CULTURAL FEATURES: There are no known significant natural resources or cultural features on this site. AICUZ: The site is in an AICUZ of Less than 65 dB Ldn surrounding NAS Oceana. IMPACT ON CITY SERVICES There are no impacts to City services. EVALUATION AND RECOMMENDATION This request to enlarge an existing duplex dwelling with a 224 square foot addition is recommended for approval. Pursuant to Section 105(d) of the City Zoning Ordinance a non-conforming structure may be enlarged only if City Council finds the proposed structure, as enlarged, will be "equally appropriate or more appropriate to the district than is the existing non-conformity". Cape Story by the Sea is predominately a single-family neighborhood; however, there are duplexes scattered throughout. The duplex units do not appear to detract from the neighborhood and add variety. Only one of the duplex units on the subject site will be enlarged and the enlargement is on the rear of the structure. Such an addition will not overpower the site or neighborhood. Staff, therefore, concludes that the proposed enlargement is reasonable, will have a minimal impact, and should be as appropriate to the district as the existing non-conforming use. CONDITIONS 1. The proposed addition shall substantially conform to the submitted marked-up Physical Survey of Lot JAMES KUEHN February 26, 2008 City Council Meeting Page 2 II, 121, Cape Story by the Sea, Plat No.1, prepared by Lee S. Rood, P.C. Land Surveyors, and dated January 16, 1992. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 2. The proposed addition shall substantially conform to the submitted elevations entitled "Proposed 1 Story Frame Addition Crawl Space Foundation", prepared by Fentress Home Design, and dated June 3,2007. Said plans have been exhibited to the Virginia Beach City Council and are on file in the Virginia Beach Planning Department. 3. Exterior colors of the building addition shall match the colors and style of the existing building. NOTE: Further conditions may be required during the administration of applicable City Ordinances. Plans submitted with this rezoning application may require revision during detailed site plan review to meet all applicable City Codes and Standards. The applicant is encouraged to contact and work with the Crime Prevention Office within the Police Department for crime prevention techniques and Crime Prevention Through Environmental Design (CPTED) concepts and strategies as they pertain to this site. JAMES KUEHN February 26, 2008 City Council Meeting Page 3 AERIAL OF SITE LOCATION JAMES KUEHN February 26, 2008 City Council Meeting Page 4 - 111I IS 10 CU"'11MAT I CII JANuiiy"16. 1992 _\E'I'ED 1HE PRc.am SMOWt'N OM . tHIs flLAT AHIJ lHAT 1HE WU LIES AND 1HE WALLS Of' 1HE BUIUlOIGS ME. SHOW ON 1tIS PLAT. . lItE ........ STAND S1IIC'L Y W1HII 1HE 1T1I.E LIIE5 "., 1HERE ME NO ENCR~lS Of 01Hl:R IUIU:HHGs ON 1HE TV EXCEPT AS SHOIN. Ill": :~) !r. . ~j ~~ J:~ ~.1 u 71 ~ I~~'~"e;. 7B BUILDING ADDITION Ie:,r . =L[",g; ~ e' " w , ~ ~ ~ ~ ,. If\ ~ F- 1 ec:::t.e PUPLa.)G I-~ ~.;.Ft:S. () --ee,4f' ~~~ - o ~ . . .~.:- . :-~. .. ~ -8 . . . ,"~",.' . ., '. . 0" cae. --~I~. ~e.' ~ "'-J I~. c:::::::ra:. :30" f3A-Yf3e:,~y ... .... C3r~E.-r ~ lZz.. -It' - ] . ~ ~ II' . ~ tP PROPOSED SITE PLAN JAMES KUEHN February 26, 2008 City Council Meeting Page 5 RIDGE ;IBERC,LASS ROOf 5liill(,LE5 ?IBERC,LA5S ROO' SH~(,l.E5 " .e:::::: 12 ::s:J ; ~JG: FiBERGLASS ROOF SHINGLES / ABERC,,~.SS ROOF SIiINc.t.ES H~RiZ. ~i~YL SlOthG HORIZ. V1lf1'L 5jDlN~ TREA lEe ,x. COLUIIN TREATED I ,X. COLUMN I I I fI " I' I IG111IJllill! i I ";0 II I! !. I. II II i 24>0 II , I I~ .1, I.' . . IU 40'51 illER 1II1 111:-j I , , IUjU' I~.' II I~I :: I I ,. I, 'I l' 'I HOR'Z , I i H VINYL L--.J I---------' VINTL 'OIN' SiDING TREATED ;x, COlJ~~ r-l ~ c:::J TREA TED ~OOD STEPS fIORIZ. \1~YL 5:DiNc. SOUTHERN SIDE ELEVA TION REAR ELEVATION RiDGE FIBERGLASS ROO: SHINGLES // FIBERGLASS ROOF SH!NG~:5 F'BERC,l.ASS ROO: SHINGLES 1\ I i TREATED ! \ ;X; COl"MN Ii ,..1: :f \11 111\ A'fl I I, IJ ,II I \! 'if I,: ~~ II i II, I i i'lf' .~r.,,~, :'1 Ibl I I 1"\ ('I' i ~I-II~ [ ). i t.l i ~~ \ / j \ II, ~i .L2:!/ i. I V,J // I w-. / 11F\1!! 1"1 "II I ~i 2;50 iill III' q" \~" III 1\,1 II' I,ll , \\1\ 111\ II' II HORIZ. VINYL 5;OlNG \11 d: \ Itl \\1 I \!i i.4:1"1 III i :1 ~ . I ~\I \ ",' . H' ,! I II: iii, 'i1 II!! ,. ,II. II Iii, il 'i\ i HOR:Z \'iN~l SICING !iORiZ VINYL SIDi~G I I ,..--, NORTHERN SIDE ELEVA TlON PROPOSED BUILDING ELEVATION JAMES KUEHN February 26, 2008 City Council Meeting Page 6 ,I I Me:! l-~ Tames Kuehn M~p No to Scele ~o~-l.\l """,w '-- "'\\\\1~ ~ ' ~~ \ ~~~\n~ -~\\\ ~ ~-- CJ.~ ~rr~~ ~ ~~. ~ ~ ' .. ~ ft="~ ' >> ~, f!! ~ ~~ ~ R ~ ~ ~~jJ~ ~(sW\' ,;~ J ~ [jc;?~8.~ .~ :::1~ ~t$i' l, ~ t:J B ~\€_7Y ( - e ~l" ~ l' J 5 ~ -~\ 167 n .... _ ~~- ~Il '" in ~ l~\\- ~ . '&" 6 ~ 310 1 218 70 ..l~'t III "'\\~~' ,~ ~ ~~ ~ ,~. l\,\ ---~ C -~ ~ ~ 7 r:? 2 a ~'W ~\~~~~\~.~ ~ 16 I ~ ~~\1 ~~ _ ~~~.~" ~ '.~ Y I ~l~~'~( ~~~\ ~ P'ii'~ CI/" ',\ Q. '1 ,,' ~ ~ , ~ -s ~5 I)' ''0 ~ ~~~' "\ ~~l ~~ 0 ~ru~ 9" ~ ~~;;,~{~~ ,.i.~(,f.\~ Non-Conforming Use # Date Description Action 1 4/14/98 Enlargement of a Nonconforming Use Granted 2 9/06/83 Street Closure Granted 3 8/23/05 Expansion of a Nonconforming Use Granted ZONING HISTORY JAMES KUEHN February 26, 2008 City Council Meeting Page 7 z o I I ~ U I I ....:l ~ ~ ~ CI:J ;::J ~ z ~ o ~ Z o u . Z o Z I DISCLOSURE STATEMENT I APPLICANT DISCLOSURE If the applicant is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the applicant name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) 2. List all businesses that have a parent-subsidiaryl or affiliated business entitf relationship with the applicant: (Attach list if necessary) l?( Check here if the applicant is NOT a corporation, partnership, firm, business, or """\ other unincorporated organization. PROPERTY OWNER DISCLOSURE Complete this section only if property owner is different from applicant. If the property owner is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the property owner name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) 2. List all businesses that have a parent-subsidiary1 or affiliated business entitf relationship with the applicant: (Attach list if necessary) ~ Check here if the property owner is NOT a corporation, partnership, firm, business, or other unincorporated organization. 1 & 2 See next page for footnotes Does an official or employee of the City of Virginia Beach have an interest in the subject land? Yes _ N~ If yes, what is the name of the official or employee and the nature of their interest? Non-Conforming Use Application Page8of9 Revised 7/3107 DISCLOSURE STATEMENT JAMES KUEHN February 26, 2008 City Council Meeting Page 8 ~ DISCLOSURE STATEMENT II ADDITIONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect to the requested property use, including but not limited to the providers of architectural services, real estate services, financial services, accounting services, and legal services: (Attach list if necessary) , .Parent-subsidiary relationshi p. means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent- subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity. (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities: See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. CERTlFICA nON: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled public hearing according to the instructions in this package. The undersigned also consents to entry upon the subject property by employees of the Department of Planning to photograph and view the site for purposes of processing and evaluating this application. ~~<- . ~:,) '~2:.. ~ Property Owner's Signatu e (if different than applicant) Yo fY\. f;) f> P. I< v ",- Print Name ~ \,..-:::... \..'>,: r::lt-I\:. ~ ,~. '") .......... .... '\--.... \,J ,_ \- Pri Name Non.Conforming Use Application Page 9 019 Revised 7t3lO7 z o I I ~ U I I ~ ea ~ CI':} j:::) t..:) Z ~ o ~ o u . Z o Z DISCLOSURE STATEMENT JAMES KUEHN February 26, 2008 City Council Meeting Page 9 IL....J Michael H. Spencer. Trustee Map F-7 Me Not to Sc"le (,.I '-' --, ~_., r- --, ~ f="'l ':$ r- -, ~ F'18 ,.= ,.,~ ~J~ B ~ ~'\ l-I I, ~ WI,.\, ....U II . ~J ;.5 -~ U ~ .r' r-l'f' L.I c Cj"'l)zz ~ I.. I _~ ~ ~ r,,, .~~. W ~ trr;G l-i ~ ~ ~ ~~ D' ob ~ m \ L~/;/ I~p~~ - ~./ ~ I~ ~-noJ ~r4 ~n>oo~U ~ ~ \\ Eu ~ -W_ b'.~~ o .. Il~ - 7 . 5 ~ l-i a ~3-~:> 159 ~ _ ~ - rtU -- ' (fA -N01 - ~Iti 'Jt-~. ~ 0:' ~ .... u .Jl ;;;.;. .::iz lI:i ~ "" ~ ~ r= I-S I ~'] ~ CUP - Home Occupation C:l L...I ,..~. llI:""s ,-- I... _... n ~~ R" - "'\II L _.... _ ~ VI> -(1., ~ '-' -' ;:;;;;;;< A " ......w-- BON liEY -( . cQ ~~:=JA Il~~ o ~ ~ ~ \ · DC ~o 1';;1 [1 ill ~ ~ r ~ ~ ( t JJ ] A- A-Inl I~ frr. - 11- I '-:::: ....It, ;,~t.. ~ .~ 'tJ.,.CUI~. CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: Application of Michael H. Spencer for a Conditional Use Permit for a home occupation (financial services) on property located at 4305 Bonney Road (GPIN 1477838199). DISTRICT 5 - L YNNHAVEN. MEETING DATE: February 26,2008 . Background: The applicant requests a Conditional Use Permit to allow a home occupation in an existing dwelling. The applicant operates an insurance and financial services business. The Zoning Ordinance permits home occupations within dwellings provided the applicant meets the following criteria: (a) Not more than twenty (20) percent of the floor area of the dwelling unit and accessory structures shall be used in the conduct of the activity. (b) No traffic, including traffic by commercial delivery vehicles, shall be generated by such activity in greater volumes than would normally be expected in the neighborhood, and any need for parking generated by the conduct of such activity shall be met off the street and other than in a required front yard. (c) No identification sign shall be permitted. However, as an exception, the city council, upon a finding that a sign would not be detrimental to the surrounding neighborhood, may as a condition of the use permit allow up to one (1) sign, non-illuminated, not to exceed one (1) square foot in area, mounted flat against the wall of the residence. (d) No use shall create noise, dust, vibration, smell, smoke, glare, electrical interference, fire hazard, or any other hazard or nuisance to any greater or more frequent extent than would normally be expected in the neighborhood under normal circumstances wherein no home occupation exists. . Considerations: The submitted site plan depicts the existing residential structure of 1,925.25 square feet of dwelling area and 1,989.34 square feet of garage area. Eight (8) existing parking spaces and landscaping are also depicted. The applicant's financial services office employs only one additional person and only operates from 9:00 a.m. to 6:00 p.m. Visitation by clients is minimal. The Michael H. Spencer Page 2 of 2 office is not expected to create any additional traffic, deliveries or noise than would normally be found in a residential district. The Comprehensive Plan Map designates this area as part of the Primary Residential Area. The land use planning policies and principles for the Primary Residential Area focus strongly on preserving and protecting the overall character, economic value, and aesthetic quality of the stable neighborhoods located in this area. The established type, size, and relationship of land use, both residential and non-residential, in and around these neighborhoods should serve as a guide when considering future development. The Planning Commission placed this item on the consent agenda because they concluded the proposed use would not be detrimental to surrounding properties, the criteria for a home occupation as specified in the Zoning Ordinance is satisfied, and there was no opposition. . Recommendations: The Planning Commission passed a motion by a recorded vote of 10-0 to approve this request with the following conditions: 1. There shall be no more than one additional employee on the site. Parking for the employee shall be met on site. 2. The applicant shall not have more than one customer on the site at any time. Appointments shall be scheduled so there is no overlap of customers on the site. All parking for customers shall be met on the site. 3. Hours of operation are limited to Monday through Friday, 9:00 a.m. to 6:00 p.m. 4. Signage is limited to one (1) sign, non-illuminated, not to exceed one (1) square foot in area, mounted flat against the wall of the residence. . Attachments: Staff Review Disclosure Statement Planning Commission Minutes Location Map Recommended Action: Staff recommends approval. Planning Commission recommends approval. Submitting Department/Agency: Planning Department City Manage~\ C . ~oh. ~ REQUEST: MICHAEL H. SPENCER Agenda Item 9 January 9,2008 Public Hearing Staff Planner: Faith Christie Conditional Use Permit for a Home Occupation (Financial Services) ADDRESS I DESCRIPTION: Property located at 4305 Bonney Road GPIN: 14778381990000 COUNCIL ELECTION DISTRICT: 5-LYNNHAVEN SITE SIZE: 17,424 square feet The applicant requests a Conditional Use Permit to allow a home occupation in this dwelling. The applicant operates an insurance and financial services business. The applicant states the business does not generate noise, or a significant increase in deliveries or traffic. The applicant also states his operating hours will be 9:00 a.m. to 6:00 p.m., and that he employs one additional person. SUMMARY OF REQUEST The submitted site plan depicts the existing residential structure of 1,925.25 square feet dwelling area and 1,989.34 square feet of garage area. Eight (8) parking spaces and landscaping are also depicted. LAND USE AND ZONING INFORMATION EXISTING LAND USE: A single-family dwelling occupies the site. SURROUNDING LAND USE AND ZONING: North: South: East: West: . Bonney Road . Single-family dwelling I R-7.5 Residential District . Single-family dwelling I R-7.5 Residential District . Single-family dwelling I R-7.5 Residential District NATURAL RESOURCE AND There are no significant natural resources or cultural features associated MICHAEL H. SPENCER Agenda Item 9 Page 1 CULTURAL FEATURES: with this site. AICUZ: The site is in an AICUZ of Less than 65 dB Ldn surrounding NAS Oceana. IMPACT ON CITY SERVICES MASTER TRANSPORTATION PLAN (MTPl I CAPITAL IMPROVEMENT PROGRAM (CIPl: Bonney Road in front of this request is a four-lane undivided minor urban arterial. The Master Transportation Plan proposes an undivided facility with a 70-foot right-of-way. The Pembroke Area Comprehensive Transportation Plan (CIP 2-238) is ongoing and involves a transportation study for the Central Business District surrounding Town Center. This study will develop short-term, mid-term, and long-term alternatives for transportation needs in the area. TRAFFIC: Street Name Present Present Capacity Generated Traffic Volume Bonney Road 17,200 ADT 1 25,100 ADT 1 Existing Land Use;! - 10 ADT Proposed Land Use 3 - see note Average Dally Tnps 2 as defined by a single-family dwelling 3 no professional trip data exists for home occupations. WATER and SEWER: This site is connected to City water and sewer. Recommendation: Staff recommends approval of this request with the conditions below. EVALUATION AND RECOMMENDATION Comprehensive Plan: The Comprehensive Plan Map designates this area as a Primary Residential Area. The land use planning policies and principles for the Primary Residential Area focus strongly on preserving and protecting the overall character, economic value, and aesthetic quality of the stable neighborhoods located in this area. The established type, size, and relationship of land use, both residential and non-residential, in and around these neighborhoods should serve as a guide when considering future development. Evaluation: The request for a conditional use permit for a home occupation - office use is acceptable. Generally, office uses within the home do not create any additional traffic, deliveries or noise than would normally be found in a residential district. The Zoning ordinance permits home occupations provided the applicant meets the following criteria: MICHAEL H. SPENCER Agenda Item 9 Page 2 I I (a) Not more than twenty (20) percent of the floor area of the dwelling unit and accessory structures shall be used in the conduct of the activity. (b) No traffic, including traffic by commercial delivery vehicles, shall be generated by such activity in greater volumes than would normally be expected in the neighborhood, and any need for parking generated by the conduct of such activity shall be met off the street and other than in a required front yard. (c) No identification sign shall be permitted. However, as an exception, the city council, upon a finding that a sign would not be detrimental to the surrounding neighborhood, may as a condition of the use permit allow up to one (1) sign, non-illuminated, not to exceed one (1) square foot in area, mounted flat against the wall of the residence. (d) No use shall create noise, dust, vibration, smell, smoke, glare, electrical interference, fire hazard, or any other hazard or nuisance to any greater or more frequent extent than would normally be expected in the neighborhood under normal circumstances wherein no home occupation exists. The applicant states his financial services office only employs one additional person and only operates from 9:00 a.m. to 6:00 p.m. The proposed use will not be detrimental to surrounding properties; therefore, staff recommends approval subject to the conditions listed below. CONDITIONS 1. There shall be no more than one additional employee on the site. Parking for the employee shall be met on site. 2. The applicant shall not have more than one customer on the site at any time. Appointments shall be scheduled so there is no overlap of customers on the site. All parking for customers shall be met on the site. 3. Hours of operation are limited to Monday through Friday, 9:00 a.m. to 6:00 p.m. 4. Signage is limited to one (1) sign, non-illuminated, not to exceed one (1) square foot in area, mounted flat against the wall of the residence. NOTE: Further conditions may be required during the administration of applicable City Ordinances. Plans submitted with this rezoning application may require revision during detailed site plan review to meet all applicable City Codes and Standards. The applicant is encouraged to contact and work with the Crime Prevention Office within the Police Department for crime prevention techniques and Crime Prevention Through Environmental Design (CPTED) concepts and strategies as they pertain to this site. MICHAEL H. SPENCER Agenda Item 9 Page 3 AERIAL OF SITE LOCATION MICHAELH. SPENCER Agenda Item 9 Page 4 DOS -..IS _tIN A _ __.. fHE c:tDrS _ OF fHE~' _ OF fHE OT'I OF _ _ _ .._ _ '74.J A' I'A<< Jn DOS IS 10__ ...., l tIN _ 2f. .. sunaED fHE _"" _ -. _ ...., H nu UIID _ roH1'XAl -.s - AS - -. fHE _IS ~ SlIIIeIl.'._ fHE nlU' UIID _ .... _ NO _IS (lit ~ ~IS_AS_-' fHE -.,. - _ __ IOlK __ aN % (D_ -J rAlfAS ~ 1Ir. CllIlSIW fHE __...... ~ - 1D - - - - CIlIIIUI7Y_ _ 5U5Jr--. /lA1ID ~ "-- aN __ 1$ _.. DC ItGCIO ~ .alE' MMIS AMJ OCIES 1101 .....r INAr INS NCIlIIt7Y -.&. (It -.L. ., .,... MCII' II..GCI*C CW OUMGE COfTAC'.... &.OCAI. CllIMlNm'ItGCIO _ 10_ DC _ -_ "-- ___ _ _ __ r-EMA 1\.ClCID"""5 _-.ocr 1$ NO' __ ~ra: __ lID. 1$ Nt" A"....... ~ DC _ nJltltGClO _ tIN fHE "'llOfIt1Y_ - I)j[ ElIISlDIl% OF, _ _ onrrAIID ~ (lit _ ___ _..,no --=-rm _ CllWIIIIG _ _ I'IlIF'DlIIIAIl OF DOS -.a: _ -.. OF fHE _". _ _ _ __ .1rQ/T _, OF A ~, mu _r. _ -,..., NOT_ AU ..._ __ fHE _"" __. AU IIMZS _ __ _ .. OMM "'" -.os _ NOrm --, -- ...----..... -"'- .--... ...----... .,.., n -,.,.....c .....,.",.............. lilt .... ~ ...... ..,.. ~ ... .......,. ., ......... ~ LIel ".. .. - -.. Ie _ "'- .... .- or _ PHYSICAL SVRIIEY ..... OF -.....-- A PARCEL OF LAND --- .... , · ) AS DESCRIBED IN :::.- DEED BOOK 1743 AT PAGE 372 -- or -- LESS AND EXCEPT ..... .... AReA DEDICA Tf1} TO 7H~ aTY OF VIRGINIA BEACH, VIRGINIA ~_ ,..., AS RECORDED IN MAP BOOK 130 AT PAGE 79 VIRGINIA BEACH, VIRGINIA SEPTEMBER 27, 2006 SCALE: '-=30' EXCtUS/VEl.. Y FOR MICHAEL H. SPENCER 60' 90' I 55' (PLAT) 10 P.L .oa", M" :.~. :.;..... ..:..... /- ,.-, CASDlEN, ... c:l I .. :e cS 13~ I i= . ~ W<r .. cS ~ ...., 0.1. 114.38' ~ ... "-". ..-..'j J' 30' r-....-_- PRO.ECT NO.: 10490S DRAWING NO.: 19005 -"".arr::Y ROAD .~iaoHr~-'I? (~- - aii1) E H ,,0. "" :t ~ ~ lit ii: ~ .. ~I ~ .~ ~ ~ ... ~ . ~ ... t1 lZi ~ S7.r 17,1122 so. FT. o.of091 ACRES 72"_ .. .. I .. 0.1' W<r 0.' 110.00' s 8Y1.$J!' w 8' ALPHA TEe 8UIlVETOR8 LTD. ~1 PROVIDENCE ROAD ~o\ BEACH. VA 2346<& ltL, [7>7) lI6.)-~' 'AlO [7>7) ll6J-~2 I I SITE PLAN MICHAEL H. SPENCER Agenda Item 9 Page 5 EXISTING BUILDING AND PARKING MICHAEL H. SPENCER Agenda Item 9 Page 6 : I EXISTING BUILDING AND PARKING MICHAEL H. SPENCER Agenda Item 9 Page 7 Map F-7 Moc Not to Scole I,.J LJ rr-----, ~ --, 11 LJ '::l L.J r-----, I~ -. ~ r-1 ~ l::t::..... 5 h ~ =,s- ,..,.., :: n:I H l-rI ~35 ~ ~ ,.--l.l)~ ~,,. ~ 2 ,....,~ ~ ~ rt') I?-fi'\ ~ ~,.., ~ ,..J h U)q ~ UIr\1 ,.J, ~ -. ~ ""'^ . w ~. '; L ) ~ T I --.. ')' ~ l..J-l,..JI. ~ U C CJl.922 ~ ...-; ~ J 5 ""''()?Q n? / '--=. ;!: n I ....,,,,,, ~ () ~ ~ r \'F1 J "7 ' ~ W ~ c,; ? Lj" ~L 0 ~7 ~ ~~ ~rs- 0" ~ CI" aoo ~ :rroo f!t.:. ~D,.. IlR - 7 D 5 rRI~ c,; 0 4 b ~3 D 5B - N ~ (fA ff ~ > 3 [~tI 0 002 ~ D ~ ,,;. ~ CJORI Michael H. Spencer. Trustee ,-""'/ilA _ -.H h~? Eii _ J -; ~ ru~ ~ -.;;;;T 1Jf'L::::::;;o IJ' I r-" OA == '-jfONN'EY p. \\ \ SJ ilGll ~ o ( ~ ~ :=J~CJ [l -~ -= ,...r- JA I~~ ~ r~ jl ) {~ _ [J 1&1 Aiii -A ml L U ~ \ '-::::: Conditional Zoning Change from R7.5 to 0-1 1. 8/28/89 Rezoning (R-7.5 Residential to Conditional 0-1 Office) Approved 3/10/98 Rezoning (Conditional 0-1 Office to Conditional A-36 Approved Apartment) and Conditional Use Permit (Housing for the Elderl 2. 4/29/97 Conditional Use Permit Nursin Home Expansion Approved 3. 3/3/86 Rezonin R-6 Residential to 0-1 Office Denied 4. 5/23/83 Rezoning (R-6 Residential to 0-1 Office) Denied 8/27/84 Rezoning (R-6 Residential to A-2 Apartment) Withdrawn 1/15/87 Rezoning (R-6 Residential to 0-1 Office) and Conditional Denied Use Permit Fraternal Order of Police Lod e 5. 4/16/84 Rezonin R-6 Residential to 0-1 Office Withd rawn ZONING HISTORY MICHAEL H. SPENCER Agenda Item 9 Page 8 ISCLOSURE STATEMENT APPLICANT DISCLOSURE If the applicant is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the applicant name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) L ~chael H. Spencer 2. List all businesses that have a parent-subsidiary' or affiliated business entiif relationship with the applicant: (Attach list if necessary) X Check here if the applicant is NOT a corporation, partnership, firm, business, or other unincorporated organization. PROPERTY OWNER DISCLOSURE Complete this section only if property owner is different from applicant. If the property owner is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the property owner name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) 2. List all businesses that have a parent-subsidiary 1 or affiliated business entiif relationship with the applicant: (Attach list if necessary) X Check here if the property owner is NOT a corporation, partnership, firm, business, or other unincorporated organization. , 2 & See next page for footnotes Conditional Use Permit Application Page90f 10 Revised 911'2004 z o I I ~ U I I ~ s::::a-. ~ F-t ~ ~ s::::a-. ~ ~ ;:::J ~ o I I F-t I I ~ Z o u MICHAEL H. SPENCER Agenda Item 9 Page 10 z o I I 1< ADDITIONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect , "'III to the requested property use, including but not limited to the providers of architectural ~ services, real estate services, financial services, accounting services and legal ~ services: (Attach list if necessary) ~ .1 "Sykes, Bourdon, Ahem & Levy, P .C. ....... /oiphatec Surveyors, Ltd. ~ E--4 ~ ~ ~ ~ ~ ~ ~ o I I H I L ~ Z o u DISCLOSURE STATEMENT ~ 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code 9 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent-subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities." See State and Local Govemment Conflict of Interests Act, Va. Code 9 2.2-3101. CERTIACATION: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled public hearing according to the instructions in this package. ~/I.~~ Applicant's ignature / Michael H. Spencer Print Name Property Owner's Signature (if different than applicant) Print Name Conditional Use Perm,t Application Page 10 of 10 Revised 9;1:2004 MICHAEL H. SPENCER Agenda Item 9 Page 9 Item #9 Michael H. Spencer Conditional Use Permit 4305 Bonney Road District 5 Lynnhaven January 9, 2008 CONSENT Joseph Strange: The next item is item 9, Michael H. Spencer. An application of Michael A. Spencer for a Conditional Use Permit for a home occupation (financial services) on property located at 4305 Bonney Road, District 5, Lynnhaven, with four conditions. Eddie Bourdon: Mr. Strange? Again, for the record, I'm Eddie Bourdon, a Virginia Beach attorney representing the applicant. All the conditions as outlined in the staff s evaluation are acceptable to my client, who is here. Again, we appreciate being on the consent agenda. Thank you. Joseph Strange: Thank you. Is there any opposition to this matter being placed on the consent agenda? Ifnot, the Chairman has asked Jay Bernas to review this item. Jay Bernas: This is a Conditional Use Permit for a home occupation located in the Lynnhaven District. Basically, the applicant wishes to operate an insurance and financial services business. The applicant states the business does not generate noise or significant increase in deliveries or traffic. The applicant also states that the operating hours will be from 9:00 am to 6:00 pm, and that they will be employing one additional person. Staff felt like this would not be detrimental to the surrounding properties and the Commission agreed. Therefore, we placed this on the consent agenda for approval. Joseph Strange: Thank you Jay. Chairman, I have a motion to approve agenda item 9. Janice Anderson: There is a motion to approve the consent agenda. Is there a second? Donald Horsley: Second. Janice Anderson: There is a second by Don Horsley. Is there any discussion or abstention on this? AYE 10 NAY 0 ABSO ABSENT 1 ANDERSON BERNAS CRABTREE HENLEY HORSLEY KATSIAS AYE AYE AYE AYE AYE ABSENT Item #9 Michael H. Spencer Page 2 KNIGHT AYE LIVAS AYE REDMOND AYE RUSSO AYE STRANGE AYE Ed Weeden: By a vote of 10-0, the Board has approved item 9 for consent. ~~~. ..'~~ (~t"'.' ,:..-\t (~. .' "E.' . --" ~.' \,,~.,,!1 ~~9 ~ CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: Application of Wawa, Inc. for a Conditional Use Permit for gasoline sales in conjunction with a convenience store on property located at 5476 Virginia Beach Boulevard (GPIN 1467482294). DISTRICT 2 - KEMPSVillE. MEETING DATE: February 26,2008 . Background: The applicant requests a Conditional Use Permit to allow redevelopment of the site for a convenience store wi~h fuel sales. The site is currently used for a retail commercial center, commonly known as "Scores Plaza." . Considerations: The concept plan depicts the demolition of the eastern portion of the retail center and its replacement with a 5,760 square foot convenience store and a fuel canopy with eight (8) fuel stations, and parking area. A single shared ingress/egress is proposed along Virginia Beach Boulevard. The two (2) existing retail structures on the western portion of the property will remain and will be under separate ownership. The submitted building elevations depict the customary design of the Wawa convenience stores. The proposed one (1 ) story structure will have a gray standing seam metal roof. The primary exterior building material is brick. Red brick is proposed along the base of the building, extending approximately one- quarter up the fac;ade. The remainder of the brick fac;ade will be gray in color. A red brick soldier course provides a horizontal transition from the red base brick to the upper gray brick. Three (3) comer quoins are also proposed at the four base comers of the building. White exterior insulation finish system (EIFS) with the store logo and gray stucco and white wood trim provide decorative features on the front and sides of the building. The single sloped roof fueling canopy also features a gray standing seam metal roof. This proposal will redevelop what has become an underutilized but highly visible property. This request will also bring much needed aesthetic improvement to this area. The proposal is in conformance with the Comprehensive Plan's recommendations for this area. The proposed retail and the gasoline pumps are compatible with the land use planning policies outlined in the Comprehensive Plan. As stated in Chapter 3 of the Comprehensive Plan, "Limited co~mercial or institutional activities providing desired goods or services to residential Wawa, Inc. Page 2 of 3 neighborhoods may be considered acceptable uses on the edge of established neighborhoods provided effective measures are taken to ensure compatibility and non-proliferation of such activities." The Planning Commission placed this item on the consent agenda because it represents a quality redevelopment of an underutilized site, the proposal is consistent with the recommendations of the Comprehensive Plan, and there was no opposition. . Recommendations: The Planning Commission passed a motion by a recorded vote of 9-0 with 1 abstention to approve this request with the following conditions: 1. 'The site shall be developed substantially in accordance with the submitted plan entitled, "Conceptual Site Layout & Landscape Plan of Wawa, Virginia Beach Blvd. and Davis St, Virginia Beach, VA", prepared by MSA, P.C., and dated November 1, 2007. It should be noted that no landscaping was actually depicted on this plan and that all applicable landscaping requirements of the City's Zoning Ordinance and other City ordinances shall be depicted on the final site plan. Said plan has been exhibited to the City of Virginia Beach City Council and is on file in the City of Virginia Beach Planning Department. 2. When the building and canopy are constructed, they shall be in substantial conformance with the elevations entitled, "Proposed Exterior Elevations, Virginia Beach Blvd. and Davis - Virginia Beach, VA," prepared by BSW International, dated October 30,2007, which has been exhibited to the City of Virginia Beach City Council and is on file in the City of Virginia Beach Planning Department. Final elevations shall be submitted to the Planning Department for review and approval prior to or concurrent with the site plan review. 3. Signage for the proposed use shall be limited to_one (1) freestanding sign and building mounted signs as depicted on the elevation drawings described in Condition 2. All signs must meet all requirements of the City Zoning Ordinance. In addition, the freestanding sign shall not exceed eight (8) feet in height. No signage in excess of a total of four (4) square feet of the entire glass area of the exterior wall shall be permitted on the window area. With the exception of traffic control signs and those allowed by this condition, there shall be no other signs, neon signs or neon accents installed on any wall area of the exterior of the building, canopy, canopy supports, light poles, or any other portion of the site. 4. A Lighting Plan and/or Photometric Diagram Plan shall be submitted during detailed site plan review. Said plan shall include the location of all pole- mounted and building mounted lighting fixtures, and the listing of lamp type, wattage, and type of fixture. Lighting shall overlap and be uniform throughout Wawa, Inc. Page 3 of 3 the parking area. All lighting on the site shall be consistent with those standards recommended by the Illumination Engineering Society ot North America. 5. Canopy lighting shall be recessed and not spill over onto adjacent properties and right-ot-ways. 6. The dumpster areas shall be enclosed with a solid wall to match the building and landscaping, in accordance with Section 245( e) ot the City Zoning Ordinance. 7. No outdoor vending machines and lor display of merchandise shall be allowed; however, one (1) standard ice-storage box shall be allowed, located as tar to the right (east) as possible along the tront ot the building. 8. Pedestrian walkway(s) to the convenience store shall be provided trom any required sidewalks in the public right-ot-ways in accordance with Section 246(d) ot the City Zoning Ordinance. 9. Bicycle racks shall be provided near the entrance of the store. 10.A Category I landscape screen shall be installed adjacent to the parcel to the north (GPIN 14674854480000) and along the eastern property line ot parcel to the west (GPIN 14674833280000). . Attachments: Staff Review Disclosure Statement Planning Commission Minutes Location Map Recommended Action: Staff recommends approval. Planning Commission recommends approval. \ Submitting Department/Agency: Planning Department A ~ City Manager~ lL - 9J~ V Staff Planner: Carolyn A.K. Smith WAWA, INC Agenda Item 6 January 9,2008 Public Hearing REQUEST: Conditional Use Permit for fuel sales associated with a retail convenience store ADDRESS I DESCRIPTION: Property located at 5476 Virginia Beach Boulevard GPIN: 14674822940000 COUNCIL ELECTION DISTRICT: 2 -- KEMPSVILLE SITE SIZE: 2.0 acres The applicant requests a Conditional Use Permit to allow development of the site for a convenience store with fuel sales. The applicant is proposing to redevelop a portion of an existing retail center known as "Scores Plaza." SUMMARY OF REQUEST The concept plan depicts the demolition of the eastern portion of the retail center and its replacement with a 5,760 square foot convenience store and a fuel canopy with eight (8) fuel stations, and parking area. A single shared ingress/egress is proposed along Virginia Beach Boulevard. The two (2) existing retail structures on the western portion of the property will remain. The submitted building elevations depict the customary design of the Wawa convenience stores. The proposed one (1) story structure will have a gray standing seam metal roof. The primary exterior building material is brick. Red brick is proposed along the base of the building, extending approximately one- quarter up the fayade. The remainder of the brick fayade will be gray in color. A red brick soldier course provides a horizontal transition from the red base brick to the upper gray brick. Three (3) corner quoins are also proposed at the four base corners of the building. White exterior insulation finish system (EIFS) with the store logo and gray stucco and white wood trim provide decorative features on the front and sides of the building. The single sloped roof fueling canopy also features a gray standing seam metal roof. LAND USE AND ZONING INFORMATION EXISTING LAND USE: Existing retail center, much of which is vacant SURROUNDING LAND USE AND ZONING: North: South: . Office warehouse / B-2 Community Business District . Virginia Beach Boulevard, / B-2 Community Business District WAWA, INC. Agenda Item 6 Page 1 East: . Ingress/egress for apartment complex / A-18 Apartment District, B-2 Community Business District West: . Mixed retail, Davis Street / B-2 Community Business District NATURAL RESOURCE AND CULTURAL FEATURES: The site is within the Chesapeake Bay watershed. There are no significant environmental or cultural features on the site as it is almost entirely impervious. AICUZ: The site is in an AICUZ of less than 65 dB Ldn surrounding NAS Oceana. IMPACT ON CITY SERVICES MASTER TRANSPORTATION PLAN (MTPl / CAPITAL IMPROVEMENT PROGRAM (CIP): Virginia Beach Boulevard is an eight (8) lane divided major urban arterial. The Master Transportation Plan designates a divided roadway within a 150-foot wide right-of-way. Davis Street, in the vicinity of this application, is considered a two-lane undivided local street (collector). No Capital Improvement Program projects are slated for this area. Detailed analysis of the traffic generated by the proposed use will be conducted during detailed site plan review. TRAFFIC: Street Name Present Present Capacity Generated Traffic Volume Virginia Beach 43,292 ADT ' 63,900 ADT (Level of Weekday: Boulevard Service "C") - 77,600 ADT Existing Land Use 2 - 1 (Level of Service "E") 1,710ADT Proposed Land Use 3 - 5,305 ADT Weekend: Existing Land Use 2 - 1,990 ADT Proposed Land Use 3 - 8,754 ADT 1 Average Dally Tnps 2 as defined by typical retail 3 as defined by convenience store with fuel pumps WATER: This site is currently connected to City water. There is an existing meter that can be used or upgraded to accommodate the proposed development. There is an existing 20-inch and 16-inch water main along Virginia Beach Boulevard and an existing six (6)-inch City water line in Davis Street. SEWER: This site is currently connected to City sanitary sewer. Analysis of Pump Station 007 and the sanitary sewer collection system is required to ensure future flows can be accommodated. There is a 15-inch City gravity main and a 10-inch City gravity sanitary sewer main along Virginia Beach Boulevard. There is also an existing 12-inch City gravity sanitary sewer main along Davis Street. There is an existing 30-inch City raw sewer line crossing through the site. WAWA, INC. Agenda Item 6 Page 2 Recommendation: Staff recommends approval of this request with the conditions below. EVALUATION AND RECOMMENDATION Evaluation: This proposal will redevelop what has become an underutilized but highly visible property. This request will bring much needed aesthetic improvement to this area. The proposal is in conformance with the Comprehensive Plan's recommendations for this area. The proposed retail and the gasoline pumps are compatible with the land use planning policies outlined in the Comprehensive Plan. As stated in Chapter 3 of the Comprehensive Plan, "Limited commercial or institutional activities providing desired goods or services to residential neighborhoods may be considered acceptable uses on the edge of established neighborhoods provided effective measures are taken to ensure compatibility and non-proliferation of such activities." The proposed development exhibits an attractive, high quality design compatible with existing apartments to the east and other retail in the vicinity. CONDITIONS 1. The site shall be developed substantially in accordance with the submitted plan entitled, "Conceptual Site Layout & Landscape Plan ofWawa, Virginia Beach Blvd. and Davis St, Virginia Beach, VA", prepared by MSA, P.C., and dated November 1, 2007. It should be noted that no landscaping was actually depicted on this plan and that all applicable landscaping requirements of the City's Zoning Ordinance and other City ordinances shall be depicted on the final site plan. Said plan has been exhibited to the City of Virginia Beach City Council and is on file in the City of Virginia Beach Planning Department. 2. When the building and canopy are constructed, they shall be in substantial conformance with the elevations entitled, .Proposed Exterior Elevations, Virginia Beach Blvd. and Davis - Virginia Beach, VA," prepared by BSW International, dated October 30,2007, which has been exhibited to the City of Virginia Beach City Council and is on file in the City of Virginia Beach Planning Department. Final elevations shall be submitted to the Planning Department for review and approval prior to or concurrent with the site plan review. 3. Signage for the proposed use shall be limited to one (1) freestandina sian and buildina mounted sians as depicted on the elevation drawinas described in Condition 2. All sians must meet all reauirements of the Citv Zonina Ordinance. In addition. the freestandinq siqn shall not exceed eiaht (8) feet in heiaht. No sianaae in excess of a total of four (4) sauare feet of the entire alass area of the exterior wall shall be permitted on the window area. With the exception of traffic control siqns and those allowed by this condition. there shall be no other sians. neon siqns or neon accents installed on any wall area of the exterior of the buildina. canopy. canopy supports, Iiqht poles. or any other portion of the site. that '....hich is Qllo'....od by tho City Zoning Ordin:ance. There shall 90 no other signs, Reon signs or neon aocents installed on any wall area of tho 9l:lilding, on tho windo\':s and/or doors, oanopy, or light pol os. WAWA, INC. Agenda Item 6 Page 3 4. A Lighting Plan and/or Photometric Diagram Plan shall be submitted during detailed site plan review. Said plan shall include the location of all pole-mounted and building mounted lighting fixtures, and the listing of lamp type, wattage, and type of fixture. Lighting shall overlap and be uniform throughout the parking area. All lighting on the site shall be consistent with those standards recommended by the Illumination Engineering Society of North America. 5. Canopy lighting shall be recessed and not spillover onto adjacent properties and right-of-ways. 6. The dumpster areas shall be enclosed with a solid wall to match the building and landscaping, in accordance with Section 245(e) of the City Zoning Ordinance. 7. No outdoor vending machines and / or display of merchandise shall be allowed; however. one (1) standard ice-storaae box shall be allowed. located as far to the riaht (east) as possible alona the front of the buildina. 8. Pedestrian walkway(s) to the convenience store shall be provided from any required sidewalks in the public right-of-ways in accordance with Section 246(d) of the City Zoning Ordinance. 9. Bicycle racks shall be provided near the entrance of the store. 10. A Cateaorv I landscape screen shall be installed adiacent to the parcel to the north (GPIN 14674854480000) and alona the eastern propertv line of parcel to the west (GPIN 14674833280000). NOTE: Further conditions may be required during the administration of applicable City Ordinances. Plans submitted with this rezoning application may require revision during detailed site plan review to meet all applicable City Codes and Standards. The applicant is encouraged to contact and work with the Crime Prevention Office within the Police Department for crime prevention techniques and Crime Prevention Through Environmental Design (CPTED) concepts and strategies as they pertain to this site. WAWA, INC. Agenda Item 6 Page 4 AERIAL OF SITE LOCATION WAWA, INC. Agenda Item 6 Rage 5 ~ '0 r:: '" c::: !. 5 ... ... V> "C 5 1 ~ Q ... "C :J t: ~ III '" -c 0( ..l ~ > !! - iiSCO '5 -t "a:>~~ ~;;>llJ= c.. ~ l: t'Cl ~ ~ ~ ~ u>:> :> 133~U.s SIA va ci ~ lX3 :c u < w lX3 ~ Z o r:t:: 5 :)' ; .. ~ l! I ! i PROPOSED SITE PLA~ WAWA,INC. Agenda Item 6 Page 6 PROPOSED BUILDING ELEVATION WAWA,INC. Agenda Item 6 Page 7 ; II 1 09/14/04 CUP (auto rental) Granted 07/03/01 CUP church) Granted 2 05/09/00 CUP church) Granted 3 03/14/02 CUP bulk storaQe) Granted 4 11/26/99 CUP auto rental) Granted 5 09/26/00 CUP (church) Granted ZONING HISTORY WAWA, INC. Agenda Item 6 Page 8 ~ ~ II DISCLOSURE STATEMENT II APPLICANT DISCLOSURE If the applicant is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the applicant name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) Wawa, Inc.: See Attached List 2. List all businesses that have a parent-subsidiary1 or affiliated business enttty2 relationship with the applicant: (Attach list if necessary) o Check here if the applicant is NOT a corporation, partnership, firm, business, or other unincorporated organization. PROPERTY OWNER DISCLOSURE Complete this section only if property owner is different from applicant. If the property owner is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the property owner name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) Boulevard Associates I, L.P.: Jerry L. Bowman, Mark D. Mousouris and Alex Grenvendulis, General Partners; Glenn W. Hampton, Trustee of the Judith M. Bowman Irrevocable Trust, Lee Polite, Mary Kapos, Julia Kapos, Terri Kapos, Eva Anifantis, Patricia Mousouris, Limited Partners 2. List all businesses that have a parent-subsidiary1 or affiliated business entiti relationship with the applicant: (Attach list if necessary) o Check here if the property owner is NOT a corporation, partnership, firm, business, or other unincorporated organization. 1 & 2 See next page for footnotes Conditional Use Permit Application Page 9 of 10 Revised 9/1/2004 z o I I ~ U I I I , ~ ea F--4 I I ~ ~ ~ ~ CI:} ;::::J ~ o I I F--4 I I c::::a Z o C :l WAWA, INC. Agenda Item 6 Page 9 z o I I ~ U I I ~ s:::a-. ~ f--4 ~ ~ s::L-c ~ ~ ;:::J ~ o I I f--4 I I ~ Z o u , DISCLOSURE STATEMENT I ADDmONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect to the requested property use, including but not limited to the providers of architectural services, real estate services, financial services, accounting services ancllegal services: (Attach list if necessary) Sykes, Bourdon, Ahem & Levy, P.C. MSA, P.C. Lynch Martinez, Architects 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation.. See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. 2 "Affiliated business entity relationship. means "a relationship, other than parent-subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (Hi) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities.. See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. CERTIFICATION: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled public hearing according to the instructio . ~ package. Wa a, Inc. p_/ By: I nt's S' ture evar ~ociates I, L.P. t1!tffm1 {~ JIOIi I' By: Property Owner's Signature (if different than applicant) Jerry L. Bowman, General Partner Print Name Conditional Use Permit Application Page 10 of 10 Revised 9/112004 WAWA, INC. Agenda Item 6 Page 10 z <:> I I ~ U I I ~ ~ ~ F--t ~ ~ ~ ~ ~ p ~ <:> I I F--t I I ~ Z <:> u DISCLOSURE STATEMENT ADDITIONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect to the requested property use, including but not limited to the providers of architectural services, real estate services, financial services, accounting services and legal services: (Attach list if necessary) Sykes, Bourdon, Ahern & Levy, P.C. MSA, P.C. ~<ttUatlt~~s: BSW International 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code S 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent-subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities." See State and Local Government Conflict of Interests Act, Va. Code S 2.2-3101. CERTIFICATION: I certify that the information contained herein is true and accurate. I understand that. upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled public hearing according to the instructions in this package. Wawa, Inc. By: Applicant's Si ture Print Name Boulev ' ssoci9ifts .P. By: -r ,,; --.~ Jerry L. Bowman, General Partner P p Owner's Signature (if different than applicant) Print Name Conditional Use Permit ApplicatIon Page 10 of 10 Revised 9/112004 WAWA, INC. Agenda Item 6 Page 11 z o I I ~ U I I ~ r"'. ~ F--4 ~ ~ ~ ~ ~ ;:::J ~ o I I F--4 I I ~ Z o u DISCLOSURE STATEMENT II ADDITIONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect to the requested property use, including but not limited to the providers of architectural services, real estate services, financial services, accounting services and legal services: (Attach list if necessary) Sykes, Bourdon, Ahern & Levy, P.C. MSA, P.C. 1lwX(lR~~~ tlSW International 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent-subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities." See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. CERTIFICATION: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled publiC hearing according to the instructions in this package. . r' ..-:> ' . w~ ~_ i2 LL.:-:-vS \~--.-'-\.---- y B~ (J!J (J. M-i',{I."o""7 C Appli~~Signature Print Name Boulevard Associates I, L.P. By: Jerry L. Bowman, General Partner Property Owner's Signature (if different than applicant) Print Name Conditional Use Permit Application Page 10 of 10 Revised 9/112004 WAWA, INC. Agenda Item 6 Page 12 WAWA.INC. Comorate Officers Chief Executive Officer President Senior Vice President. Real Estate Ass'istant Secretary Senior Vice President - Store Operations Senior Vice President - Chief Marketing Officer Senior Vice President - ChiefFiilancial Officer Vice President - Chief People Officer Vice President - Logistics and Procurement Vice President - Infonnation Technology General Counsel and Secretary Assistant Secretary and Treasurer Assistant Secretary Assistant Secretary Address of Corporation: 260 West Baltimore Pike Wawa, Pennsylvania 19063-5699 6/612006 (i:'.;o:p\officc::a"llO::plmtc officen 'lOGS) HowardB. Stoeckel 1625 StoniDgton Circle North Wales, PA 19454 There du Pont P.O. Box 397 Unionville, PA 19375 Joseph C. Losak 856 Penn's Way West Chester, P A 19382 Henry J. McHugh 578 Whitford Hills Road Exton, P A 19341 Robert L Price 1344 Valley Road VillanO'o!a, PA 19085 David A J obnston 301 Windsor Avenue Wayne,PA 19087 Carol E. Jeosen 328 N. Fairfield Road DcwOIl, PA 19333 James K Bluebello 80 Indian Springs Road Upper Providence,P A 19063 Neil F McCarthy 1031 Bucktail Way Wcst Chester, PA 19382 Mark N Suprenant 885 Empress Road Wcst Chcster, PA 19382 Anne Marie Murray 19 Lea Drive Chadds Ford, P A 19317 Katherine J. Dickinson Post Office Box 571 Chadds Ford, PA 19317 Michael J. Eckhardt 602 Patriot Lane Phoenixville, P A 19460 WAWA, INC. Agenda Item 6 Page 13 Item #6 Wawa, Inc. Conditional Use Permit 5476 Virginia Beach Boulevard District 2 Kempsville January 9, 2007 CONSENT Joseph Strange: The next matter is agenda item 6. This is an application ofWawa, Inc. An application ofWawa, Inc. for a Conditional Use Permit for gasoline sales in conjunction with a convenience store on property located at 5476 Virginia Beach Boulevard, District 2, Kempsville, with nine conditions. Eddie Bourdon: Again, for the record, Eddie Bourdon, a Virginia Beach attorney representing Wawa, Inc. We appreciate the placement on the consent agenda and are in agreement with the conditions as modified that Dr. Stephen White provided this morning. We adhere to all those conditions. I want to mention that we will communicate and have communicated with the owners of the property that will remain to our west, and are looking for a way to possibly have them put up a fence to screen that property. It is actually the property behind us that is the problem, not what we're doing. We will do what we can in that regard. We will certainly landscape all of our property. Joseph Strange: Thank you. Eddie Bourdon: Thank you. Joseph Strange: Is there any opposition to this matter being placed on the consent agenda? If not, the Chairman has asked Henry Livas to review this item. Henry Livas: This request is for a Conditional Use Permit for fuel sales associated with a small retail store. The concept plan depicts the demolition of the eastern portion of the retail center with its replacement of a 5,760 square foot convenience store and a fuel canopy with eight (8) fuel stations and parking area. The two existing retail structures on the western portion of the property will remain. The subject building elevations depict customary design of the Wawa convenience stores. The proposal would develop what has become an underutilized but highly visible property. This request will bring much needed aesthetic improvement to the area. Therefore, we recommend approval. Joseph Strange: Thank you Henry. Madame Chairman, I have a motion to approve agenda item 6. Janice Anderson: There is a motion to approve the consent agenda. Is there a second? Donald Horsley: Second. Item #6 Wawa, Inc. Page 2 Janice Anderson: There is a second by Don Horsley. Is there any discussion or abstention on this? David Redmond: Madame Chair? Janice Anderson: Yes. David Redmond: I want to make it clear that I am abstaining from agenda item 6 while I have a financial interest in that property. Janice Anderson: Okay. AYE 9 NAY 0 ABS1 ABSENT 1 ANDERSON AYE BERNAS AYE CRABTREE AYE HENLEY AYE HORSLEY AYE KATSIAS ABSENT KNIGHT AYE LIVAS AYE REDMOND ABS RUSSO AYE STRANGE AYE Ed Weeden: By a vote of 9-0, with the abstention so noted, the Board has approved item 6 for consent. - 33- 1_ D-.11 c PUBUC 1l&fR1NG ITEM , 37437 PUNNING Altomey Oriu/es Salle: 192 BiIJJIlrd Court, 1'fIone: 490-3f)(}(J, ~ the appliamt Upon IIIOtiOII by Cou1Idb1um DetIII, M:OIIded by Jlfce Mayor Se=Ims, City Council ADOPTED "" Ordintmce Iq>OlI applictlIioII of DONALD G. AND SANDRA. G. PRA.7T for " ConditiDlf4l Chtmge of Zarling District Cli=ifjc<JliDn: ORDINANCE UPON APPUCATlON OF DONALD G. AND SANDRA G. PRAlT FOR A CONDmONAL CHANGE OF ZONING DISTRICT CLASSlFlCtTlON Z011931401 BE" HEREBY ORDAINED BY 71IE COUNCIL OF 71IE CTIY OF YlRGlNU BEA.CH, YlRGIN1A Ortlintlnce Iq>OlI tlpplialtioll of DoM/d G. 4< StmdrrI G. PrtIlt for " CondiIiDn<Jl CNlllge of Zarling District C~ from R-20 Re6idDIti4l DisIria 10 0-1 Of/ice Districl 011 the _I WIe of General Bouth BoulwtlTd, 7605 feetllDrllt of Princess Amre RotuL 77te pI't1fJOml ZDrIing ~ cluutge 10 0-1 is for ofJice l<Jnd u.re.. 77te c-preMnlive Pltm recDIIIIIIeIlIb flU of /his ptlrce1 for sillgk-frIIIUly rmdenlilll tit dmsiIW thtIt lITe COIrIptItible willi sillgk-ftulfily we in lIC~ willi other PliIn po/U:iD Stlid ptII'Cel is lDc<Jled tit 2244 General Bouth Boul/MlTd twl COIIIoins 1 lICre. PRINCESS ANNE BOROUGH. 77te fol/owing r:ondUiDn IiuJll be nquUed: 1. Agreement eIICOIIIptI$Sin proffers sluUl be recorded willi the Clerk of the Ciradt Cowl twl is hereby m#IIe " ptlrt of the record. 77Iis OrtIinIlIu:e IiuJll be eJfet:tive in lICcordtmce willi Seaion 107 (f) of the Zoning Ordinllrrce. ~ by the Council of the City of V'vrinilz BUICh, JlfrginiD, 011 the TW6I{y-lhird q{ Now.mbDc N"U1~U1 1IIuttInd twl N"1IId'I-1Mu. Voting: 10-0 Council Members VoIing Aye: Jolin A. &nun, Unwood O. BrtUlch, /II, Robut W. Clyblll'll, Roben K Dun, Louis R. JOIIes, Ptud J. lAnII:igru. Jolin D. Moss, Mtzym' Meyer" E. 0benuIarf, Nfl1It:Y K Ptuku twl Jlfce Mtzym' WiUiIIm D. Sessoms, Jr. Council Members Voting N",: NOlIe Council Members Absenl: JtI1rIe:; W. BrtIzier. Jr. November 23, 1993 - 47- Item V-K.2. PLANNING ITEM # 54647 Upon motion by Vice Mayor Jones, seconded by Councilman Wood, City Council, upon application of DONALD G. PRArr, MODIFIED PROFFERS from the Conditional Change of Zoning granted by the City Council on April 11, 2000. re an additional office building. Proffer #3 no longer wdid. ORDINANCE UPON APPUCATlON OF DONALD G. PRA1T FOR A MOD/FICATlONOF PROFFERSFROMTHE CONDmONAL CHANGE OF ZONING FROM R-20 TO 0-1 GRANI'ED BY THE CITYCOUNCIL ON APRIL 11,2000 BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH. VIRGINIA Ordinance upon Application of Donald G. Pratt for a Modification of Proffers from the Conditional Change of Zoning from R-20 Residential District to 0-1 Office District granted by the City COIUICiI on April 11. 2000 on property located at 2244 General Booth Boulevard (GPIN 24140665720000). The Comprehensive Plan identifies this site as being a part of the Primary Residential Area-South General Booth Corridor. suitable for appropriately located suburban residential and non-residential uses consistent with the policies of the Comprehensive Plan. The purpose of this modification is to develop an additional office building on this site. DISTRICT 7 - PRINCESS ANNE The foIIowing conditions shall be required: 1. An agreement encompassing proffers shaII be recorded with the Clerk of the Circuit Court and is hereby mode a part of the record. Voting: 10-0 (By Consent) Council Members Voting Aye: Harry E. Diezel, Robert M. Dyer, Vice Mayor Louis R. Jones, Reba S. McClanan, Richard A. Maddox, Mayor Meyera E. Oberndorf, Peter Iv. Schmidt, Ron A. ViIIanueva, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: Jim Reeve November 22, 2005 Map K-l1 MOl Not to Scele 10-1 T [I) (HCD) Nimmo Church Modification of Proffers I II ~~~.~ ft.;.~~ tf.fil ~.\~J.t.. -.~~?.- o,.OUI~,o"': CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: Application of Nimmo ChildCare & Resource Learning Center, Inc. for the Modification of Conditions for a request approved by City Council on November 23, 1993 (Donald G. Pratt). Property is located at 2244 General Booth Boulevard (GPIN 2414066572). DISTRICT 7 - PRINCESS ANNE. MEETING DATE: February 26,2008 . Background: The applicant desires to operate a child care and child education center from the existing structures on the site. The property was rezoned to 0-1 Office District in 1993. On November 22, 2005, the City Council approved a modification of the proffers submitted with that rezoning. The current request is to modify Proffer 2 of the 2005 rezoning to permit childcare facilities on the property. The existing proffers permit only business offices; medical and dental offices and clinics and laboratory; legal, engineering, architectural, and other professional offices; accounting and bookkeeping offices; and florist retail uses. No other uses are permitted. . Considerations: Since Proffer 2 does not allow childcare or educational facilities on this site, the applicant is requesting to modify that proffer to include those uses. The site layout and the buildings will not change. There are two (2) buildings on the site. The "main" structure, a former single-family house, will house a "Resource Learning Center" for children ages Kindergarten through 5th grade. Before and after school care, school breaks, and summer programs are all proposed in this building. The building in the rear yard will be for infants and toddlers up to school age. Both centers will operate from 6:00 a.m. to 10:30 p.m. The Comprehensive Plan recognizes this site to be within the Primary Residential Area, Site 4.2 Nimmo Parkway I General Booth Intersection Area. Proposed development within the Primary Residential Area should focus strongly on preserving and protecting the overall character, economic value and aesthetic quality of the stable neighborhoods located in this area. Within this particular area, "Future land use, site design and building architecture should complement the historic character of the area as defined by Nimmo Church" (page 106). The proposal is in conformance with the Comprehensive Plan's recommendations for this area. The request is compatible with the residential Nimmo Childcare & Resource Learning Center, Inc. Page 2 of 2 uses in the vicinity as well as the business areas to the north. It is likely that many of the children will come to this daycare from the surrounding neighborhoods. The site is located in the 65-70 AICUZ, and the use is considered conditionally compatible with sound attenuation features incorporated into the buildings' renovations. Quality daycare is an extremely important service for working parents. The proposed child care facility will offer hours beyond the typical work day for parents who work in the evening and early morning hours. The applicant is working with the Department of Social Services to become certified through its program. The applicant has also worked with Public Works / Traffic Engineering staff to develop a "safe traffic program", and has proffered that ''the daycare and before/after school program drop-off and pick-up shall be scheduled in a manner to limit traffic entering the site to no more than 35 trips within any one hour time frame." The applicant has stated and proffered their commitment to educate the staff and parents on the importance of the program to ensure safe ingress and egress of the property. The Planning Commission placed this item on the consent agenda because the use is consistent with the recommendations of the Comprehensive Plan, the recommended conditions will insure compatibility of the use with the surrounding area, and there was no opposition. . Recommendations: The Planning Commission passed a motion by a recorded vote of 11-0 to approve this request as proffered. . Attachments: Staff Review Disclosure Statement Planning Commission Minutes Location Map Recommended Action: Staff recommends approval. Planning Commission recommends... City Manager. ~ ~\ CJtl>lP'L l\r Submitting Department/Agency: Planning Department NIMMO CHILDCARE & RESOURCE LEARNING CENTER, INC Agenda Item 13 February 13, 2008 Public Hearing Staff Planner: Carolyn AK Smith , II REQUEST: Modification of Proffers from the Conditional Change of Zoning from 0-1 to Conditional 0-1, granted by the City Council on November 22,2005. ADDRESS I DESCRIPTION: Property located at 2244 General Booth Boulevard GPIN: 24140665720000 COUNCIL ELECTION DISTRICT: 7 - PRINCESS ANNE SITE SIZE: 41 ,991 square feet SUMMARY OF REQUEST The property was rezoned to 0-1 Office District in 1993. On November 22, 2005, the City Council approved a modification of the proffers submitted with that rezoning. In 1993, the existing two-story barn located in the rear yard was slated for removal. The recent modification in 2005 removed that condition and revised the proffers to allow the existing two-story structure to remain and be expanded. The current request is to modify Proffer 2 of the 2005 rezoning to permit childcare facilities on the property. The existing proffers permit only business offices; medical and dental offices and clinics and laboratory; legal, engineering, architectural, and other professional offices; accounting and bookkeeping offices; and florist retail uses. No other uses are permitted. The current, 2005 Conditional Zoning Agreement has seven (7) proffers: PROFFER 1: When the property is developed, it shall be developed substantially as shown on exhibit entitled "Preliminary Layout Exhibit A General Booth Office Building" dated July 27,2005, prepared by Site Improvements Associates, Inc., which has been exhibited to the Virginia Beach City Council and is on file NIMMO CHILDCARE Agenda Item 13 Page 1 with the Virginia Beach Department of Planning (hereinafter "Site Plan"). PROFFER 2: The use of the property shall be limited to (a) business offices; (b) medical and dental offices and clinics and laboratory; legal, engineering, architectural, and other professional offices; accounting and bookkeeping offices; and (c) florist retail; all in accordance with a conditional zoning duly approved by the City Council of the City of Virginia Beach. PROFFER 3: Access to the Property from General Booth Boulevard shall be in accordance with the Deed of Easement and Agreement dated 16, 1991, and recorded in the Office of the Clerk of the Circuit Court of the City of Virginia Beach, in Deed Book 3055, at page 2018. PROFFER 4: Lighting on the Property shall be directed inward and not toward surrounded property. PROFFER 5: The existing residential structure shall be maintained and exterior improvements of any structure located on the Property will be constructed and maintained in a manner aesthetically compatible with the adjoining residential uses and with Nimmo Church. PROFFER 6: Provide privacy fencing along the southern property line adjacent to the residential property. PROFFER 7: Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City Codes by all cognizant City Agencies and departments to meet all applicable City Code requirements. As previously stated, Proffer 2 does not allow childcare or educational facilities on this site; therefore, the applicant is requesting to modify that proffer to include those uses. The site layout and the buildings will not change. There are two (2) buildings on the site. The "main" structure, closest to General Booth Boulevard is proposed to house the Resource Learning Center for children ages Kindergarten through 5th grade. Before and after school care, school breaks and summer programs are all proposed in this building. The building in the rear is proposed for infants and toddlers up to school age. Both centers are proposing hours of 6:00 a.m. to 10:30 p.m. LAND USE AND ZONING INFORMATION EXISTING LAND USE: Dwelling and detached garage under renovation for proposed day care facility SURROUNDING LAND USE AND ZONING: North: South: East: . Single-family dwelling zoned for office use / 0-1 Office District . Single-family dwelling/ R-20 Residential District . Undeveloped land / AG-2 Agricultural District NIMMO CHILDCARE Agenda Item 13 Page 2 , II West: . General Booth Boulevard, multifamily, single-family dwellings I A-18 Apartment District, R-20 Residential District NATURAL RESOURCE AND CULTURAL FEATURES: The site is within the Southern Watersheds Management Area. There do not appear to be any significant environmental or cultural resources on the site. AICUZ: The site is in an AICUZ of 65-70 dB Ldn surrounding NAS Oceana. The use is deemed to be 'conditionally compatible' with sound attenuation measures incorporated into the building. IMPACT ON CITY SERVICES MASTER TRANSPORTATION PLAN MTP I CAPITAL IMPROVEMENT PROGRAM CIP: General Booth Boulevard in the vicinity of this site is a four-lane, divided, minor urban arterial. There are currently no CIP projects for this section of General Booth Boulevard. The MTP indicates a future right- of-way width of 165 feet containing a divided highway with bike path, controlled access, and scenic buffer. TRAFFIC: Street Name Present Present Capacity Generated Traffic Volume General Booth 37,500 ADT 1 26,00 ADT (Level of Existing Land Use"7- Boulevard Service "C") - 34,500 ADT 296 ADT 1 (Level of Service "E") Proposed Land Use 3 - 448 ADT Average Dally Tnps 2 as defined by general office uses 3 as defined by child daycare facility WATER: There is an existing water meter that may be used or upgraded. There is a 16-inch City water main in General Booth Boulevard. SEWER: City gravity sanitary sewer is not immediately available. Private grinder pumps and extension of a force main may be an option. EVALUATION AND RECOMMENDATION Recommendation: Staff recommends approval of this request with the submitted proffers. The proffers are provided below. Comprehensive Plan: The Comprehensive Plan recognizes this site to be within the Primary Residential Area, Site 4.2 Nimmo Parkway I General Booth Intersection Area. Proposed development within the Primary Residential Area NIMMO CHILDCARE Agenda Item 13 Page 3 should focus strongly on preserving and protecting the overall character, economic value and aesthetic quality of the stable neighborhoods located in this area. Within this particular area, "Future land use, site design and building architecture should complement the historic character of the area as defined by Nimmo Church" (page 106). Evaluation: The proposal is in conformance with the Comprehensive Plan's recommendations for this area. The request is compatible with the residential uses in the vicinity as well as the business areas to the north. It is likely that many of the children will come to this daycare from the surrounding neighborhoods. The site is located in the 65-70 dB Ldn and is considered conditionally compatible as long as noise reduction features are incorporated into the buildings' renovations. Quality daycare is an extremely important service for working parents. The proposed child care facility will offer hours beyond the typical work day for parents who work in the evening and early morning hours. The applicant is working with the Department of Social Services to become certified through its program. Staff's conclusion is that the existing two (2)-story, single-family dwelling (4,500 square feet), and the structure under renovation in the rear are of ample size (4,800 square feet) to accommodate the request of up to 165 children. Admittedly, this number at first glance appears high; however, it is well below the maximum number allowed by both the Building Code and the Department of Social Services. The application indicates that the Infant Care Building (the structure to the rear) will not exceed 95 infants and toddlers and 20 staff at anyone time. According to the applicant, the Department of Social Services would actually permit up to 150 occupants in the Infant Care Building. The Before and After School Programs (in the building closest to General Booth Boulevard) will not exceed 65 school-aged children, with no more than seven (7) staff at anyone time. Again, according to the applicant, the Department of Social Services would allow up to 107 occupants. Based on the interior building layout, the Department of Social Services ultimately determines the maximum number of children based on the square footage of play and sleep areas; office space and kitchen areas are not included in this count. The ratios are 35 square feet per infant and 25 square feet per school-age child. Standards for Licensed Child Day Center, as required under the State Code (22 V AC 15-30-440), for staff to child ratio are as follows: one (1) staff member for every child age birth to 16 months; one (1) staff member for every five (5) children age 16 months to two (2) years; one (1) staff member for every 10 children age three (3) to the age of eligibility to attend publiC school (five (5) year old by September 30); one (1) staff member for every 18 children from age of eligibility to attend public school through eight (8) years; and, one (1) staff member for every 20 children from the age of 12 years and older. The applicant has been working with Traffic Engineering staff to develop a "safe traffic program" and has proffered that "the daycare and before/after school program drop-off and pick-up shall be scheduled in a manner to limit traffic entering the site to no more than 35 trips within anyone hour time frame." The applicant has stated and proffered their commitment to educate the staff and parents on the importance of the program to ensure safe ingress and egress of the property. PROFFERS The following are proffers submitted by the applicant as part of a Conditional Zoning Agreement (CZA). The applicant, consistent with Section 107(h) of the City Zoning Ordinance, has voluntarily submitted these proffers in an attempt to "offset identified problems to the extent that the proposed rezoning is acceptable," (s107(h)(1 )). Should this application be approved, the proffers will be recorded at the Circuit Court and serve as conditions restricting the use of the property as proposed with this change of zoning. NIMMO CHILDCARE Agenda Item 13 Page 4 i II PROFFER 1: When the property is developed, it shall be developed substantially as shown on exhibit entitled "Preliminary Layout Exhibit A General Booth Office Building" dated July 27,2005, prepared by Site Improvements Associates, Inc., which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning (hereinafter "Site Plan"). PROFFER 2: The use of the property shall be limited to (a) business offices; (b) medical and dental offices and clinics and laboratory; legal, engineering, architectural, and other professional offices; accounting and bookkeeping offices; (c) florist retail; and (d) educational, child day care facility, before and after school care, children summer and non-school day programs; all in accordance with a conditional zoning duly approved by the City Council of the City of Virginia Beach. PROFFER 3: Access to the Property from General Booth Boulevard shall be in accordance with the Deed of Easement and Agreement dated 16, 1991, and recorded in the Office of the Clerk of the Circuit Court of the City of Virginia Beach, in Deed Book 3055, at page 2018. PROFFER 4: Lighting on the Property shall be directed inward and not toward surrounded property. PROFFER 5: The existing residential structure shall be maintained and exterior improvements of any structure located on the Property will be constructed and maintained in a manner aesthetically compatible with the adjoining residential uses and with Nimmo Church. PROFFER 6: Provide privacy fencing along the southern property line adjacent to the residential property. PROFFER 7: The daycare and before/after school program drop-off and pick up shall be scheduled in a manner to limit traffic entering the site to no more than 35 trips within anyone hour time frame. A right turn lane is required if trips entering the site exceed 35 trips within anyone hour time frame. PROFFER 8: Grantor will develop a scheduled drop-off at the facility commencing at 6:00 a.m. PROFFER 9: Grantor will internally develop a safe traffic program and educate the staff and parents on the importance of the program for the safety of the children within their care as well as a safe ingress and egress from the property. PROFFER 10: In the event of the sale of the daycare and/or property, Grantor will disclose all proffers and approved site plan conditions to any potential buyer, which disclosure shall be acknowledged by the buyer in the purchase and sale agreement. PROFFER 11: NIMMO CHILDCARE Agenda Item 13 Page 5 Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City Codes by all cognizant City agencies and departments to meet all applicable City Code requirements. STAFF COMMENTS: The proffers listed above are acceptable as they dictate the level of quality of the project, ensure its compatibility to the surrounding area, and provides measures for traffic safety. The City Attorney's Office has reviewed the proffer agreement dated January 16,2008, and found it to be legally sufficient and in acceptable legal form. NOTE: Further conditions may be required during the administration of applicable City Ordinances. Plans submitted with this rezoning application may require revision during detailed site plan review to meet all applicable City Codes and Standards. The applicant is encouraged to contact and work with the Crime Prevention Office within the Police Department for crime prevention techniques and Crime Prevention Through Environmental Design (CPTED) concepts and strategies as they pertain to this site. NIMMO CHILDCARE Agenda Item 13 Page 6 i II AERIAL OF SITE LOCATION NIMMO CHILDCARE Agenda Item 13 Page 7 $' ~ .,; (\I1\.~~~:<l '~'''~'~.-:''';.'- tI 1/ ~, _r= -- .,-> ~. ~. ~ ~ rt_ -- ,,; " ':> <IDfJlIo\l,,__ (liS-.1-d. r-t., !) ""~ It,. t,_ - . THE Sl..iSDMS,ON ?LA T FOR iN THE NiMMO SUeCi\/;SlON . 2244 ~NER.A.L Bool:-\ BLVD. rtll GPiN 2414-00-5572-000.'0 0-1 (Co.~DrrtONAL REZONE.v 11- 23- 93) STE ~ ASSOCIA1'ES. He. CVll E:N;;!NE:ERS&. n CCtCl'RACTOI<S 1$8 StiSlNESS ?A.'IU( ~ Sl.Il1'l: 100 Yl'WIN1.A SEACH. VA. 2:J..!eZ ."S::lol! # (1:fJ) m-!ioX1) ,M (157) n-SZiM E:.\.lUBT A PRELlMINARYLA YOUT GENERA.LBOOTH OFFICE BI.3IUHNG y'lRGINIA BEACH- VIRGINLA,. SCALE j" "" 40' DATE: 07-27..05 $~ -r'.".i. 20 ." v J../,\ "'r'\o." Be I c feet PROPOSED SITE LAYOUT NIMMO CHILDCARE Agenda Item 13 Page 8 I II NiU1I!1D Crd1d{_:aref...\:_Res~}Ufcet,earnl.ng Center, ine 2244 (;tncral Shirl. PROPOSED PLAYGROUND LOCATIONS NIMMO CHILDCARE Agenda Item 13 Page 9 Map K-Il Me Not to SC1!lle 3 ! 0-1 T [I] (HCD) Nimmo Church Modification of Proffers aR~20 1 01/23/07 REZ (R-20 to Conditional B-if Granted 2 OS/25/99 REZ (AG-1 & 2, R-20 to Conditional Granted A-18) 3 03/14/00 MOD of PROFFERS (0-2 to Granted Conditional 0-2) 4 01/11/00 CUP (church) Granted 5 11/22/05 REZ (0-1 to Conditional 0-1) Granted 11/23/93 REZ IR-20 to 0-1) Granted 6 08/08/95 REZ R-20 to 0-1) Granted 7 01/28/92 REZ R-20 to 0-1) Granted 8 04/25/88 Street Closure Granted ZONING HISTORY NIMMO CHILDCARE Agenda Item 13 Page 10 ~ I I 5 I I . , ~. ~ cI:) ~ I I ~ I I c::::l ~ c ~ ~ I I E-! ~~ c ~ I I rT" t I I c::::l o ~ , II r---~ ~ DISCLOSURE STATEMENT ~ II APPLICANT DISCLOSURE If the applicant is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the applicant name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) Donald G. Pratt, Property Owner of Property, Nimmo ChildCare & Resource Learning Center, Inc. Ann Kaplan, Co-Owner Nirnmo ChildCare & Resource Learning Center Inc. 2. List all businesses that have a parent-subsidiary1 or affiliated business entitf relationship with the applicant: (Attach list if necessary) None ID Check here if the applicant is NOT a corporation, partnership, firm, business, or other unincorporated organization. PROPERTY OWNER DISCLOSURE Complete this section only if property owner is different from applicant. If the property owner is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the property owner name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) Donald G. Pratt 2. List all businesses that have a parent-subsidiary1 or affiliated business entitf relationship with the applicant: (Attach list if necessary) Nimmo ChildCare & Resource Learning Center, Inc. [) Check here if the property owner is NOT a corporation. partnership, firm, business, or other unincorporated organization. 1 & 2 See next page for footnotes Does an official or employee of the City of Virginia Beach have an interest in the subject land? Yes _ No ~ If yes, what is the name of the official or employee and the nature of their interest? Modification of Conditions Application Page 10 of 11 Revised 7/3/07 DISCLOSURE STATEMENT NIMMO CHILDCARE Agenda Item 13 Page 11 I DISCLOSURE STATEMENT ADDITIONAL DISCLOSURES List all known contractors or businesses that have or will provide services with respect to the requested property use, including but not limited to the providers of architectural services, real estate services, financial services, accounting services, and legal services: (Attach list if necessary) Fine, Fine, Legum & McCracken - Morris Fine, Attomey Ocean View EnQineerinQ. Krista Lonesome, P.E. & Inici dezine, Armn Cooper R"'::lm Fir'" Prnt",Minn r.liff r.nlhy 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent- subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities.' See State and Local Government Conflict of Interests Act, Va. Code ~ 2.2-3101. CERTIFICATION: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing, I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled publiC hearing according to the instructions in this package. The undersigned also consents to entry upon the subject property by employees of the Department of Planning to photograph and view the site for purposes of processing and evaluating this application. Ann Kaplan Print Name Donald G. Pratt Print Name P Modification of Conditions Application Page 11 of 11 Revised 713/2007 z <:> I I ~ C~ I I J , ,-.. ~ ~ Z c ~ I I f-4 I I ~ Z C~~ ~ ~ r-r I C=~ z c ~ I I ~ C~ I I r-r I I I ~ <:> ::s DISCLOSURE STATEMENT NIMMO CHILDCARE Agenda Item 13 Page 12 , II Item # 13 Nimmo Childcare & Resource Learning Center, Inc. Modification of Conditions 2244 General Booth Boulevard District 7 Princess Anne February 13, 2008 CONSENT Joseph Strange: The next item is item 13, Nimmo Childcare & Resource Learning Center, Inc. An application of Nimmo Childcare & Resource Learning Center, Inc. for the Modification of Conditions for a request approved by City Council on November 23, 1993. The property is located at 2244 General Booth Boulevard, District 7, Princess Anne, with eleven (11) proffers. Janice Anderson: Welcome Mr. Fine. Morris Fine: Ms. Anderson. I'm Morris Fine, and I represent the Nimmo Childcare & Resource Learning Center, Inc., and we thank you for putting us on the consent agenda. Weare aware of the proffers and the modifications that need to be done for this childcare center. We thank you. Joseph Strange: Thank you. Is there any opposition to this matter being placed on the consent agenda? The Chairman has asked Al Henley to review this item. Al Henley: Thank you. The property is located at 2244 General Booth Boulevard just north of Nimmo Church. The property was rezoned to 0-1 Office District in 1993. On November 22,2005, the City Council approved a modification of the proffers submitted with that rezoning. In 1992, the existing two-story barn located in the rear of the property was slated for removal. The recent modification in 2005 removed that condition and revised the proffers to allow the existing structure to remain and be expanded. The current request is to modify Proffer 2 of the 2005 rezoning and permit childcare facilities on that property. Proffer 2 does not allow childcare or education facilities on this site; therefore, the applicant is requesting to modify that proffer to include those uses. The hours of operation are from 6:00 a.m. to 10:30 p.m. Staff has recommended approval of this application, and therefore, the Planning Commission has placed this item on the consent agenda. Thank you. Joseph Strange: Thank you AI. Madame Chair, I have a motion to approve agenda item 13. Janice Anderson: Do I have a second? Donald Horsley: Second. Item #13 Nimmo Childcare & Resource Learning Center, Inc. Page 2 Janice Anderson: We have a second by Mr. Horsley. AYE 11 NAY 0 ABSO ABSENT 0 ANDERSON AYE BERNAS AYE CRABTREE AYE HENLEY AYE HORSLEY AYE KATSIAS AYE KNIGHT AYE LIVAS AYE REDMOND AYE RUSSO AYE STRANGE AYE Ed Weeden: By vote of 11-0, the Board has approved item 13 for consent. Janice Anderson: Thank you. I II CITY OF VIRGINIA BEACH INTER-OFFICE CORRESPONDENCE In Reply Refer To Our File No. DF-6914 DATE: February 14, 2008 FROM: Leslie L. Lilley^" \~ B. Kay Wilson~ DEPT: City Attorney TO: DEPT: City Attorney RE: Conditional Zoning Application; Nimmo Childcare & Resource Learning Center, Inc. The above-referenced conditional zoning application is scheduled to be heard by the City Council on February 26, 2008. I have reviewed the subject proffer agreement, dated January 16,2008 and have determined it to be legally sufficient and in proper legal form. A copy of the agreement is attached. Please feel free to call me if you have any questions or wish to discuss this matter further. BKW Ibm Enclosure cc: Kathl~n /' This Document Prepared by: Fine, Fine, Legum & McCracken, LLP Title Insurance Not Provided for In this Transaction TillS AGREEMENT made this /(, day of January, 2008 by and between DONALD G. PRATT, Property Owner, herein referred to as Grantor, party of the first part; and THE CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia, Grantee, party of the second part. WITNE~~E TH: WHEREAS, Property Owner is the owner of certain parcels of property located in the Princess Anne district of the City of Virginia Beach, more particularly described as follows: See Exhibit "A" said parcels hereinafter collectively referred to as the "Property"; and WHEREAS, the Grantor has initiated a conditional amendment to the zoning map of the City of Virginia Beach, Virginia, by petition addressed to the Grantee so as to change the Zoning Classification of the Property from R-20 to 0-1, having been previously rezoned by agreement dated June 10, 1993 duly recorded on November 29, 1993, in Deed Book 3307, at page 417; and WHEREAS, the Grantee's policy is to provide only for the orderly development of land for various purposes through zoning and other land development legislation; and WHEREAS, the Grantor acknowledges that the competing and sometimes incompatible development of various types of uses conflict and that in order to permit different types of uses on and in the area of the Property and at the same time to recognize the elIects of change that will GPIN No.2414-06-6572-0000 Page 1 of6 Owner's Initials , II be created by the Grantor's proposed rezoning, certain reasonable conditions governing the use of the Property for the protection of the community that are not generally applicable to land similarly zoned are needed to resolve the situation to which the Grantor's rezoning application gives rise; and WHEREAS, the Grantor has voluntarily proffered, in writing, in advance of and prior to the public hearing before the Grantee, as a part of the proposed amendment to the Zoning Map with respect to the Property, the following reasonable conditions related to the physical development, operation, and use of the Property to be adopted as a part of said amendment to the Zoning Map relative and applicable to the Property, which has a reasonable relation to the rezoning and the need for which is generated by the rezoning. NOW, THEREFORE, the Grantor, its successors, personal representatives, assigns, Grantee, and other successors in title or interest, voluntarily and without any requirement by or exaction from the Grantee or its governing body and without any element of compulsion or quid pro quo for zoning, rezoning, site plan, building permit, or subdivision approval, hereby makes the following declaration of conditions and restrictions which shall restrict and govern the physical development, operation, and use of the Property and hereby covenants and agrees that this declaration shall constitute covenants running with the Property, which shall be binding upon the Property and upon all parties and persons claiming under or through the Grantor, its successors, personal representatives, assigns, Grantee, and other successors in interest or title: 1. When the Property is developed, it shall be developed substantially as shown on the exhibit entitled "Preliminary layout Exhibit A General Booth Office Building", dated July 27,2005 prepared by Site Improvement Associates, Inc., which has been exhibited to the Virginia Beach City /~ ;-!/ / / t/ l ;' I 0/.. Page 2 of 6 ~'j " Owner's Initials Council and is on file with the Virginia Beach Department of Planning (hereinafter "Site Plan"). 2. The use of the Property shall be limited to (a) business offices; (b) medical and dental offices and clinics and laboratory; legal, engineering, architectural and other professional offices; accounting and bookkeeping offices; (c) florist retail; and (d) educational, child day care facility, before and after school care, children summer and non-school day programs; all in accordance with a conditional zoning duly approved by the City Council of the City of Virginia Beach. 3. Access to the Property from General Booth Boulevard shall be in accordance with the Deed of Easement and Agreement dated December 16, 1991, and recorded in the Office of the Clerk of the Circuit Court ofthe City of Virginia Beach, in Deed Book 3055, at page 2018. 4. Lighting on the Property shall be directed inward and not toward surrounded property. 5. The existing residential structure shall be maintained and exterior improvements of any structure located on the Property will be constructed and maintained in a manner aesthetically compatible with adjoining residential uses and with Nimmo Church. 6. Provide privacy fencing along the southern property line adjacent to the residential property . 7. The daycare and before/after school program drop-off and pick up shall be scheduled in a manner to limit traffic entering the site to no more than 35 trips within anyone hour time frame. A right turn lane is required if trips entering the site exceed 35 trips within anyone hour time frame. 8. Grantor will develop a scheduled drop-off at the facility commencing at 6:00 o'clock a.m. 9. Grantor will internally develop a safe traffic program and educate the staff and parents on the importance ofthe program for the safety of the children within their care as well as a safe ingress and egress from the property. 10. In the event of the sale of the day care and/or pr<jj~J51~r will disclose all /ilL Owner's Initials Page 3 of 6 , II proffers and approved site plan conditions to any potential buyer, which disclosure shall be acknowledged by the buyer in the purchase and sale agreement. 11. Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City Codes by all cognizant City agencies and departments to meet all applicable City Code requirements. 12. These Proffers supercede all previous Proffers with respect to the Property described herein. All references hereinabove to the 0-1 Zoning District and to the requirements and regulations applicable thereto refer to the Comprehensive Zoning Ordinance and Subdivision Ordinance of the City of Virginia Beach, Virginia, in force as of the date of approval ofthis agreement by City Council, which are by this reference incorporated herein. The above conditions, having been proffered by the Grantor and allowed and accepted by the Grantee as part of the amendment to the Zoning Ordinance, shall continue in full force and effect until a subsequent amendment changes the zoning of the Property and specifically repeals such conditions. Such conditions shall continue despite a subsequent amendment to the Zoning Ordinance even if the subsequent amendment is part of a comprehensive implementation of a new or substantially revised Zoning Ordinance until specifically repealed. The conditions, however, may be repealed, amended, or varied by written instrument recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and executed by the record owner of the Property at the time of recordation of such instrument, provided that such instrument is consented to by the Grantee in writing as evidenced by a certified copy of an ordinance or a resolution adopted by the governing body of the Grantee, after a public hearing before the Grantee which was advertised pursuant to the pro~on 15.2-2204 of the Page 4 of 6 ~., Owner's Initials Code of Virginia, 1950, as amended. Said ordinance or resolution shall be recorded along with said instrument as conclusive evidence of such consent, and if not so recorded, said instrument shall be void. The Grantors covenant and agree that: (1) The Zoning Administrator of the City of Virginia Beach, Virginia shall be vested with all necessary authority, on behalf of the governing body of the City of Virginia Beach, Virginia, to administer and enforce the foregoing conditions and restrictions, including the authority (a) to order, in writing, that any noncompliance with such conditions be remedied, and (b) to bring legal action or suit to insure compliance with such conditions, including mandatory or prohibitory injunction, abatement, damages, or other appropriate action, suit, or proceeding; (2) The failure to meet all conditions and restrictions shall constitute cause to deny the issuance of any of the required building or occupancy permits as may be appropriate; (3) If aggrieved by any decision of the Zoning Administrator, made pursuant to these provisions, the Grantor shall petition the governing body for the review thereof prior to instituting proceedings in court; and (4) The Zoning Map may show by an appropriate symbol on the map the existence of conditions attaching to the zoning of the Property, and the ordinances and the conditions may be made readily available and accessible for public inspection in the office of the Zoning Administrator and in the Planning Department, and they shall be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and indexed in the names of the Grantor and the Grantee. Page 5 of (6 l)1~i '1/ { "j;' .. ~ ~ Owner's ImtIals , II WITNESS the following signa STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: I, J4r!e/'f(. A 0 k'IO !jf>I't.. . a Notary Public in and for the City and State aforesaid, do hereby certify that Donald G. Pratt, whose name is signed to the foregoing instrument dated the I (, day of January, 2008 did personally appear before me in my City and State aforesaid and acknowledge the same before me. GIVEN under my hand and seal this / (,day of January, 2008. ~ao~ Notary Public My commission expires: · ..7 ~ - aZ, / " Registration No.: 02101.. / t.:? __ A.___ ..... .... ~I"._ of ~_,.t1fI 112161 II 1111 CvfI.'....- Page 6 of 6 Exhibit "A" ALL THAT certain lot, piece or parcel ofland, lying, situate and being in the City of Virginia Beach, Virginia, near Nimmo Church, numbered and designated as Lot A, upon that certain plat entitled, "Subdivision of Property, Charles C. Hickman, et ux, D.B. 482, P. 21, M.B. 25 P. 70, Princess Anne Borough, Virginia Beach, Virginia, Scale 1" = 100', September 24, 1971, W. B. Gallup, Surveyor," said lot being of the size and dimension as shown on said plat, which is duly of record in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, in Map Book 88, at Page 45, to which reference is hereby made for a more particular description for the land herein conveyed. I II - 41 - 1_ V-Ln. I'UBUC BBAJUNG l'LANN1NG 17Ie foll-ing apeD ill SUPl'OlCt of 1M 1Ipf1licG1loII: 17BM .41tu2 Al/mle)' R. EdwtInJ BclIInIoII, ,..",. 0tIe Fifth Iloor, ~ 499-8971, repraeIIIe4 1M qplit:tuIt JfIfl :ndrr, rqraelllill8 :I:4RGB7; o.,ftIftIlIutbon ~ ~ Rtm4y Ro)wl, Project En&/MU - ~ SaW:a q,m 1IlIJfWn by Cormdl LtIdy StrayItom, secon4etl by ~ /lnIndt, City Council ADOYlED, AS AMENDED, the Ortilllll1u% ..- tIpJJlialliDn of THE FRANC3SCUS COMPANY. we.. for /III AMENDMENT 117 II 3D-oae site of 1M Gnat Ru lAM Uul'ta re RBDESlGNA770N of 7.S _es froM ....".". fatll11l7 --W or tfIIIltiple furIly: ORD/NANCE UPON APPUCA770N OF 77IE FRANOSCUS COMPANY. 1NC. FOR AN AMENDMENT TO A 3D-ACRE SITE OF 77IE GREEN RUN LAND USE PUN Z07961496 BE rr HEREBY ORDAINED BY 77IE COUNCIL OF 77IE crrY OF 'fIlRGlNLf. BEACH, 'VlRGlNLf. 0rdiIIaIIce. ..- tIpJJlit:tIlloII of 17Ie Fr/IIu:isCUS c-pcuq, Inc., fOr /III IIIII-r-t 117 II 3D-oae site of the Green Run LtIIIId Use PfmL 17Ie fII'01X1"l i$ 117 rrtlesiptIU 7.S <<US from tfIIIltiple /lllllily ClIIly 117 allow eiIIw ctJIfIIIIUCisl or tfIIIltiple family use. 77Ie lik is IoaIted ClII the IIOIth side of 1'ri1tu# Anne RDtMI, 010() fed - or less fII3t of SouIIt llIIlqendence Boulewrtl tlIId CDIlIfIins 3D acres. KEMPSY11.LE BOROUGH. 77Ie foDowillr CCIIlliIioM sIuIll be required: 1. 77Ie etutem boundmy of dull portitm of 1'..-1 H 117 be rrtlesi",.u4 fOr eiIIw -=r "" Dr -Itiple-family IIIe sIuIll be 1M etutem boundmy of 1M Ttupt 6/w1ppiIIr -- ~ """.;,.g from the rrorrNnt rir/rl-O{--.y line of Princess Anne RoIIIlIl7 1M It/tIIMnJ rig/It-of--.y line of /IJId:Mr BIwL, tIS dt:pkU4 ClII 1M lik p/iIII tIIIted Jlllte 27, 1996 Clllitled 'Preliminary SIe PIIIII of Tarpt ShoppiIIf c..ter . Sout/I IntIepe1rdmce -' PrilfCfl# Anne RoIIIl'. No ~ ~ with 1M prt1pOICd -=r ~ sIuIll I!/ZIeIId 117 the fII3t of t1uII /louIIdary, with the CICCqIfiDrI of the sIuIrtJ IiuwbcIJpe ""Ifer. 2. lJevtlopIIImt sIuIll be SllbsttmtiDIly ill con{omuI1Ice with 1M site p/iIII _wi JIIItC 27, 1996 tlIId edlibiwlll7 the City Council. public 1IeIIrlItg. with the folJowillg mUiDIJs: II. 77Ie 'pylon Ii".' depicted . the 1tDrIiIeast comer of SouIIt llIIlepeIIdDlce BML tlIId PrlnCCR Anne RDtMI, /lII 1'..-1 C-2A, sIuIll be rep/.tI<<d with II -' .,k sip. 77Ie "'1IdsaIped berIII alonr ~ Anne RoIIIl IlulJI be t:1<Iended to the IoctIdDn of the fr<<standing sip. II. 77Ie rap dt:pkU4 betwem the etutem end of the Princess Anne RoIIIl berm tlIId the IOUIhem end of the ea#em property IiM berIII sIuIll be clo.red, with the lid"" ItIpCrinr from lIlT" fed 10 sa fed . the 6t1III1oeasUm txIf'rteI' of the site. Co 77Ie 13 ext:ess pllltinr spaces IlulJI be rep"'ced by additiaMl ilItuior parlilIg 101 Dr street frIlIIrage /iutdscIIping. July 9, 1996 - 42- 1_ Y-l~l1 PUlIUC Il&UUNG lTBM. 411U:I ~ PUNNING 3. A1DII8 1M lIIIl:btcr Blvd. tIIId l'riIt<<# ..... RDtIIl __ ","*,a. INIt porfitIfI of 1M ~ ""!fer IyiIIg ~ the rirJa-of-w.y line tIIId 1M pnIJKIml .rtructure IIIiIll be pl4IrIIed ID .. 10 fldIit:ve tilt 1IItIIturi/1 II IIaur, ~ ~.w:r-. :n.e IlJ1I1lictmt MIl Mri willa City #lIfT prior 10 jiNI1 . p/IIII ~ to Rl<<I II ~ daip tIIId qedfrc plat ~ ctIptlble of prrNidillg "" effective ~ __ _, IIIe pIatUrr $p<<ifiaItioM for CIIIerory IY ~, .. 1I".ide. 1'tIIIrIiIIp /lion, 1M rDIIlinder of 1M l'riIt<<# ..... RDtIIl tIIId lIIIl:btcr Blvd. IIr<<t frottI/Iges IIIiIll _ or e=eed 1M ~ for ptIItinr IoII1r<<t frottI/IlC ~. 4. :n.e ItmtIsaIpe IN/fer IIIonr the CIIStem 1lountIIuy, ~ the ~l tIIId ~l portiott6 of Ptucel H, IIIiIll ctIIUUt of IIIfIinilraun 4O-frJot wide ""1Ier, up to '"'If of wlUch mil}' be pI'Ol'iIW 011 1M ~l porfitIfI of 1M property. :n.e ""lIer IIIiIll CllftI/Ilft II 6-foot berm 11II4 tilt II IIIiIIiJrrJurr, CIIIefOrY JI7 Iatbc:ttpin, willa IIIDlid --.ry -u, .. depicletl 011 the . pItm. So All berN sluUl Nwe II ~ IIope of OIIe foot rift 10 three feet of I'IIIf, tIIId rIuUl Nwe II fDp widJIJ of 110I '- Ih/III 3 feet to ~ ttpprrNed~. 6. PriDr to. p/IIII ~ tudlil<<tuTlIl _deriltp tlCffplllble 10 the PiIwIiIIr Dindor rIuUl be IIIbIIliIted, dqktin, 1M followin,: /I, 011 1M ""ildinr {rOIIt IIIUl 1M Me /lion, l'riIt<<# Anne Ro/Id, stl/Jident ~ tld4il tIIId tII'tit:uItIIti of""ildinr MIllI tIIId roof line 10 CI'eIIte ., 1IppeG_ ~ 10 the 1Idj_ ~ Ifdr/JborllDods. tIIId edtibitinr II qtUIlity of daip IIIUl ~ ctIIUUtent willa recently tIpprtWf!Il ~ ill 1M 1'rinceI$ Anne r:crridDr. b. &terior 8ldillg alftSi#iII, of brick, or 8lpifiautl use of brick tld4i1ill, ill oonj/ult:lion willa color IIIIItdwd Iplit-/tIU blod:. 7. lJlu:bIer Blvd. sluUl be ~ 10 II frIur-""'e. divid&l 1'OfIdMwy from 1M ilIl2n<<Iion willa SotIIJt llIIlepe1ldellce Blvd., 10 the CIIStem property line of 1M $iIe, 10 """"","",,C 1M i1u:rmsrtl trip fCIID/ItWn tIS30CiIIIed willa 1M ~ IIIItd use pl/IIIlIIIICIIdmaot. & A "/lfJic struIy sluUl be submitted prior 10 or ill COfIjlDlCliDn willa finDl . pl/III submillll~ 10 _ the 11<<4 fr1r .,y . ttddiIioNIl mut ilrtprtNrments tISSOCiIIIed willa the propored deve1opmmI, illcbuli1l/t tll:f:Clertllfoftld~ IllIIa', possible welling of pnIJKIml paine of iIIrresslerren. tutd 8lplllizlltioll 011 Br<<:bIer Blvd. July 9, 1996 I II - 43- 1_ V-LII. PUBLIC BEAlUNG pLANNING ITEM .41M~) 9. Ni1tor ~ to 1M """,..,.., plM M4Y be pmrdIUd to ~ on-lite BMh - ~_ ~ ill conjlmctiDn witII 1M Int/fiI: 1IWly. ~.aldI ~ NIl confonIt witII 1M JoD-iIIr critftJ: a. SqtInItfDrI /JetwecII iIIV-lev- tIrivG - iIIWior ptriing 101 dn:u1IIIiDfI NIl be ~ .,.,..., llII 1M above- ~ pliIIL b. All dqided pedatriM dn:u1IIIiDfI faa1ilit:s NIl be retllirred. Co 17te 1Idg/II_ widtIJ of ~ /lerm$1IttIlI1IOt be m/Mutl below IittIt .,..., on 1M 1Ibtwc-~ prdimiIrtuy $lie pliIIL 10. Developmcnt of 1M ~ IittIt tire /I porliDn of Ptrrt%l H, ., nota llII 1M plM ., "fuItIre ~. IIuIIl nqIIire IIpfIf'OWIl of 11II /IIl4iIioIfIIl IM4 life plM ~ 77ulIe __ M4Y, however, be rIIili#il for "".. ~ _pm. fadliIiu, if...w. 'l7Iis ~ IIulll be effet:/ille ill tICCt1I'Iiiw:e with S<<:tit1II 107 (f) of the Zomng 0rtIintmce. AiIopIItl by /he CouIIcil of 1M City of YirJiIIiII Bach, J1tfiIIiII, llII the NbIth of Julv NbI_ Hrmdnil DNl N"UJm-Si%. Yoting: 5-3 CouIIcil Memben YOIing A)'e: JoItn If. lJ<nIlII, Lillwood O. JJronch, 111, Htuofd Heisl:hober, )lice Mayor WUlillm D. Seoaom.f, Jr. _ LoIdstI AI. SrnIy1Iom Cotmcil Memben YOCiIIg Nil)': /JIIrbtu'tI M. Henley, RebG S. McCltmtm _ NflIIC)' K. Pdrlrer CouIIcil MeJllbers Absent: Mayor Meyera E. 0bem40rf, Willillm Iv. Jilurison, Jr. tWl Louis R. JllIIa YlCe Mayor ~ DISCLOSED re qpliaJlWn of 17te FrancisCIIS ConrpIIny, ltIC., plllSlUllllto SediOll 2.1-639.14(G) of 1M Code ofYugitJiII, he is.1MIIIber of the Boord of DirectDn of7idewater Hetllth CIIre, Irtt:. H_, he does IIOt receM 11II)' ./My or otIr6 compenItIIion from ~er HetIlth Core, ItIC. 17te proqmy whidt is 1M lIIbJect of /he ~ of 17te Frrmdsc:us ConrpIIny. lrtt:.. is owned by YirJiIIiII Badl Hetllth FOIIIU1tJIiDII, It1C., /I wIooll)'-0wne4 $llbsidilJry of 7ideMrIer Hetllth Core, ItIC. )lice Mayor Se=m/S dec1Drell he -. IIble to ptIIfit:iptIU ill the _ctiGn fairly. obj<<tivel)' 11II4 ill the publi& inIereIL YJCe Moyor Se=m/S' letter of J.-ry 9. 1996, is hereby ... tIpflTI of the record. Caundl LtI4y Henley DISCLOSED re qpliaJlWn of 17te l'i'rmci.sau Canp<IIIy. ltIC.. plllSlUllllto Section 21-639.I4(G) of the Code of J1tfiIIiII, $/oe is . IMIIIber of 1M Boord of Dim:ton of 7idewater Hetllth CIIre, ItIC. H__. 1M does rrDI receive 1/1I)' .,.". or otIr6 compenItIIion from 7ideMkr Hetllth Core, Inc. 17te property whidt is 1M 1IIbJ<<t of 1M opplktJlitm of 17te F~ Canp<IIIy. ItIC.. is owned by J1tfiIIiIlI Bada Hetllth Ft1IIIIIiIIdon, ltlC., . wIooll)'-0wne4 $UbsidiIlIry of 7idewaler HetIlth Core, Inc. Caundl LtI4y Henley dedore4 1M -. oble to portidpote ill the trtlIIStICIion fairly, objectively tWl ill the publk iII/erat. Caundl LtI4y Henley's letter of JIIII""'" 9. 1996, is hereby -- IIptIrI of the record. July 9. 1996 ... A-36 [I4IJ .1I,,1odrflcation of P()-H1 1.and Use PICln I II r i~~,~~ 19b; r;:.~ ~~\~.pJ ~~# ~ CITY OF VIRGINIA BEACH AGENDA ITEM """ ~ ~ ITEM: Application of Michael D. Sifen, Inc. for Modification of the Green Run Land Use Plan to change the designated land use from "future development" as required by Condition 10 of the Amendment approved by City Council on July 9, 1996. Property is located at 3545 Buckner Boulevard (GPIN 1485360023). DISTRICT 3 - ROSE HALL. MEETING DATE: February 26,2008 . Background: The Green Run Land Use Plan was amended on July 9,1996 to accommodate the development of the Target, Farm Fresh, and other shops located on the adjacent to the subject site. When the modification to the land use plan was approved at that time, the applicant did not have firm plans for the subject parcel, and it was labeled for "future development." A condition of that amendment is that any development of the site will require approval of an additional land use amendment. The applicant, therefore, seeks approval of such an amendment to the Green Run Land Use Plan in order to develop the subject parcel with retail shops and associated parking. . Considerations: The submitted preliminary layout plan depicts a 12,854 square foot retail building with 74 parking spaces, four handicap accessible spaces, and one loading space. The proposed building is situated on the site with the front of the building facing into the shopping center. An existing vegetated berm will screen the rear of the buildings from Buckner Boulevard. Access to the site is via an internal 40- foot ingress egress easement that runs through the existing parking lot on the adjacent parcel. The submitted exterior building elevations reflect a design similar to existing shops in the center. The proposed building is one story. Building materials include a split-face masonry block foundation up to the watertable level and brick veneer and exterior insulation finish system walls. . Recommendations: The Planning Commission passed a motion by a recorded vote of 10-0 to approve this request as proffered. Michael D. Sifen, Inc. Page 2 of 2 . Attachments: Staff Review Disclosure Statement Planning Commission Minutes Location Map Recommended Action: Staff recommends approval. Planning Commission recommends approval. Submitting Department/Agency: Planning Department 1\ ~ CityManag~t.~ ~ I II REQUEST: Modification of the Green Run Land Use Plan to change the designated land use from "future development," as required by Condition 10 of the Land Use Amendment approved by City Council on July 9, 1996 to retail commercial. MICHAEL D. SIFEN, INC. Agenda Item 3 January 9,2008 Public Hearing Staff Planner: Faith Christie ADDRESS I DESCRIPTION: Property located at 3545 Buckner Boulevard GPIN: 14853600230000 COUNCIL ELECTION DISTRICT: 3 - ROSE HALL SITE SIZE: 1 .45 acres SUMMARY OF REQUEST The Green Run Land Use Plan was amended on July 9, 1996 to accommodate the development of the Target, Farm Fresh, and additional shops located on the larger adjacent parcel. A condition of that amendment is that any development of the out parcels noted on the plan as "future development" shall require approval of an additional land use amendment. The applicant now desires to develop the subject outparcel with retail shops and associated parking. The Land Use amendment approved on July 9, 1996 has 10 conditions, which are listed on page 2. Modification of PD-H land use plans are addressed through a proffer agreement as part of a rezoning, subject to review and approval by the City Attorney's office for legal content and recordation in the Clerk of the Court's office. The submitted proffers for this specific proposal can be found below on page 5 in the evaluation portion of the report. The submitted preliminary layout plan depicts a 12,854 square foot retail building with 74 parking spaces, four handicap accessible spaces, and one loading space. The proposed building is situated on the site with the front of the building facing into the shopping center. An existing vegetated berm will screen the rear of the buildings from Buckner Boulevard, Access to the site is via an internal 40-foot ingress egress easement. MICHAEL D. SIFEN, INC. Agenda Iten:! 3 Page 1 The submitted exterior building elevations reflect a design similar to existing shops in the center. The proposed building is one story. Building materials include a split-face masonry block foundation up to the watertable level and brick veneer and exterior insulation finish system walls. 1996 Land Use Plan: 1. The eastern boundary of that portion of Parcel H to be re-designated for either commercial use or multiple-family use shall be the eastern boundary of the Target shopping center site, running from the northern right-of-way line of Princess Anne Road to the southern right-of-way if Buckner Boulevard, as depicted on the site plan dated June 27, 1996 entitled .Preliminary Site Plan of Target Shopping Center at South Independence and Princess Anne Road". No improvements associated with the proposed commercial development shall extend east to that boundary, with the exception of the shared landscape buffer. 2. Development shall be substantially in conformance with the site plan dated June 27, 1996 and exhibited to the City Council at the public hearing, with the following revisions: a. The .pylon sign" depicted at the northeast corner of South Independence Boulevard and Princess Anne road, on Parcel C-24 , shall be replaced with a monument style sign. The landscaped berm along Princess Anne Road shall be extended to the location of the freestanding sign. b. The gap depicted between the eastern end of the Princess Anne Road berm and the southern end of the eastern property line berm shall be closed, with the height tapering from three feet to six feet at the southeastern corner of the site. c. The 13 excess parking spaces shall be replaced by additional interior parking lot or street frontage landscaping. 3. Along the Buckner Boulevard and Princess Anne Road street frontages, that portion of the landscaped buffer lying between the right-of-way line and the proposed structure shall be planted so as to achieve at maturity a dense, evergreen vegetation screen. The applicant will work with City staff prior to final site plan submittal to select a landscape design and specific plant species capable of providing an effective landscape screen, using the planting specifications for Category IV Landscaping as a guide. Plantings along the remainder of the Princess Anne Road and Buckner Boulevard street frontages shall meet or exceed the requirements for parking lot street frontage landscaping. 4. The landscape buffer along the eastern boundary between the commercial and residential portions of Parcel H shall consist of a minimum 40-foot wide buffer, up to half of which may be provided on the residential portion of the property. The buffer shall contain a 6-foot berm and, at a minimum, Category IV landscaping with a solid masonry wall, as depicted on the site plan. 5. All berms shall have a maximum slope of one foot rise to three feet of run, and shall have a top width of not less than 3 feet to accommodate approved landscaping. 6. Prior to site plan approval, architectural renderings acceptable to the Planning Director shall be submitted, depicting the following: a. On the building front and the side along Princess Anne Road, sufficient architectural details and articulation of building walls and roof line to create an appearance complementary to the adjacent residential neighborhoods, and exhibiting a quality of MICHAEL D. SIFEN, INC. Agenda Item 3 Page 2 I II design and materials consistent with recently approved development in the Princess Anne corridor. b. Exterior siding consisting of brick, or significant use of brick detailing in conjunction with color matched split-face block. 7. Buckner Boulevard shall be improved to a four-lane, divided roadway from the intersection with South Independence Boulevard to the eastern property line of the site, to accommodate the increased trip generation associated with the requested land use plan amendment. 8. A traffic study shall be submitted prior to or in conjunction with final site plan submittal, to assess the need for any additional street improvements associated with the proposed development, including acceleration/deceleration lanes, possible widening of proposed points of ingress/egress, and signalization of Buckner Boulevard. 9. Minor revisions to the approved plan may be permitted to accommodate on-site BMPs and improvements required in conjunction with the traffic study. However, such revisions shall conform with the following criteria: a. Separation between ingress/egress drives and interior parking lot circulation shall be maintained, as shown on the above-referenced plan. b. All depicted pedestrian circulation facilities shall be retained. c. The height and width of landscaped berms shall not be reduced below that shown on the above-referenced preliminary site plan. 10. Development of the out parcels that are a portion of Parcel H, as noted on the plan as "future development" shall require approval of an additional land use amendment. These areas may, however, be utilized for on-site stormwater management facilities, if needed. LAND USE AND ZONING INFORMATION EXISTING LAND USE: Undeveloped site East: . Buckner Boulevard . Across Buckner Boulevard are Townhomes and Multi-family dwellings / PD-H1 Planned Unit Development . Parking lot for the Farm Fresh and Target Shopping Center / PD-H1 Planned Unit Development . Parking and the Farm Fresh and Target Shopping Center I PD- H1 Planned Unit Development . Virginia Department of Motor Vehicles office / PD-H1 Planned Unit Development SURROUNDING LAND USE AND ZONING: North: South: West: NATURAL RESOURCE AND CULTURAL FEATURES: The site is grass field. AICUZ: The site is in an AICUZ of Less than 65 dB Ldn surrounding NAS MICHAEL D. SIFEN, INC. Agenda Item 3 Page 3 Oceana. The proposed use is compatible. IMPACT ON CITY SERVICES MASTER TRANSPORTATION PLAN lMTP) I CAPITAL IMPROVEMENT PROGRAM lCIP): Buckner Boulevard in front of this site is a four-lane divided collector roadway. There are no plans in the current Capital Improvement Program to make any improvements to this roadway. A five (5}-foot wide dedication along Buckner Boulevard in accordance with the Master Transportation Plan will be required during detailed site plan review. TRAFFIC: Street Name Present Present Capacity Generated Traffic Volume Buckner 12,100 ADT 19,500 ADT Existing Land Use:.!- Boulevard 798 ADT Proposed Land Use 3 - 578 ADT Average Dally Tnps 2 as defined by typical uses permitted within this commercial category 3 as defined by 12,854 square feet of retail space WATER: This site must connect to City water. There is 12-inch City water main in Buckner Boulevard. SEWER: This site must connect to City sanitary sewer. The applicant will have to provide an analysis of Pump Station 555 and the sanitary sewer collection system to ensure future flows can be accommodated. There is an eight-inch City gravity sanitary sewer main and a 10-inch force main in Buckner Boulevard. An eight-inch gravity sanitary sewer main exists in a City easement adjacent to the western property line. SCHOOLS: School populations are not affected by the request, as the use remains commercial. Recommendation: Staff recommends approval of this request with the submitted proffers. The proffers are provided below. EVALUATION AND RECOMMENDATION Comprehensive Plan: The Comprehensive Plan identifies this area as Primary Residential Area. The overriding objective of the Plan's policies for the Primary Residential Areas is to protect the predominantly suburban character that is defined, in large measure, by the stable neighborhoods of the area. In general terms, this means that the established type, size and relationship of land uses, both residential and non-residential, in and around neighborhood areas should serve as the guide when considering future development proposals. Developing a mix of compatible uses either within well-designed structures or well-designed tracts of land MICHAEL D. SIFEN, INC. Agenda Item 3 Page 4 I II should also be considered in this area, provided such action contributes to the quality, attractiveness and livability of the neighborhood. Evaluation: Staff finds the request acceptable subject to the existing conditions of the approved land use plan and the proffers listed below. When the modification to the land use plan was considered in 1996, the applicant did not have firm plans for the subject parcel and it was labeled for future development. The applicant now desires to develop the parcel with a retail building and parking, which is complementary to the existing shopping center. The proposed building is of similar design and scale as those existing in the center. Staff finds the request acceptable and recommends approval as proffered. PROFFERS The following are proffers submitted by the applicant as part of a Conditional Zoning Agreement (CZA). The applicant, consistent with Section 107(h) of the City Zoning Ordinance, has voluntarily submitted these proffers in an attempt to "offset identified problems to the extent that the proposed rezoning is acceptable," (9107(h)(1)). Should this application be approved, the proffers will be recorded at the Circuit Court and serve as conditions restricting the use of the property as proposed with this change of zoning. PROFFER 1: When the Property is developed, in order to achieve a coordinated design and development on the site in terms of vehicular circulation, parking, landscape buffering and building orientation, the "PRELIMINARY LAYOUT - BUCKNER RETAIL GPIN 1485-36-00233545 BUCKNER BOULEVARD VIRGINAl BEACH, VIRGINIA", dated 09/27/07, prepared by Martin Engineering, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning ("Layout Plan") shall be substantially adhered to. PROFFER 2: When the Property is developed, the architectural design, building materials and colors of the "Proposed 1- Story Retail" building will be substantially as depicted on the exhibit entitled "NEW RETAIL SHOPPING CENTER, BUCKNER RETAIL, VIRGINIA BEACH, VIRGINAl:, prepared by Covington, Hendrix, Anderson, architects, dated Sept. 28, 2007, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning ("Elevation"). PROFFER 3: When the Property is developed, all lighting on the site shall be consistent with those standards recommended by the Illumination Engineering Society of North America (ILESNA). A photometric lighting plan indicating the number and types of lighting will be submitted as part of the formal plan submission for review by the Planning Department to determine consistency with Crime Prevention Through Environmental Design (CPTED) principles and practices. Lighting shall be installed and operated as shown on the approved plan. All lighting shall be directed inward and downward within the site. PROFFER 4: Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City Codes by all cognizant City Agencies and departments to meet all applicable City Code requirements. MICHAEL D. SIFEN, INC. Agenda Item 3 Page 5 STAFF COMMENTS: The proffers listed above are acceptable as they dictate the level of quality of the project and ensure compatibility with the existing center. The submitted plans and proffers provide a coordinated design and development on the site in terms of vehicular circulation, parking, landscape buffering and building orientation. The City Attorney's Office has reviewed the proffer agreement dated September 28,2007, and found it to be legally sufficient and in acceptable legal form. NOTE: Further conditions may be required during the administration of applicable City Ordinances. Plans submitted with this rezoning application may require revision during detai/ed site plan review to meet all applicable City Codes and Standards. The applicant is encouraged to contact and work with the Crime Prevention Office within the Police Department for crime prevention techniques and Crime Prevention Through Environmental Design (CPTED) concepts and strategies as they pertain to this site. MICHAEL D. SIFEN, INC. Agenda Item 3 Page 6 , II AERIAL OF SITE LOCATION MICHAEL D. SIFEN, INC. Agenda Item 3 Page 7 . . .. 0'= 'tIINOIM "H:'JWnWIIDIM 'TMIJIOW -S.&::llll1lXl ~_... -""'" ~ ......1IIlO a c I :=-__ 1I11~1Iu3 ~ I ~ t =-.., IIIJ.1111111 I! I ~t lllOAVl.uNNltV13Hd · ! 5 , I I ~ e ill- .~ .1 ~ II Ii! 2 ll! " I~ ~ II i! 5 '. g!l i U !i . i U d~ !i _: 2t!.1 i ~ i ~ " I I i I ~ I I ~f~i 1"0 s ~ ~II fl-. -.; .. 4 '1"~3~ ~3N)I:>n8 I~ ~I~i It; ~ Ib 8 hi .. !-i:! i ~lf ul1l a ui I~ I ~I t I I to --t== PROPOSED SITE PLAN MICHAEL D. SIFEN, INC. Agenda Item 3 Page 8 , II ~~ q I V1N~ '>0'0'39 V1N~1I,^ lIV13~ ~3N)J:)ng ~h i q ~r . ~ IF.l1N3:> ~IdolOHS '1'1'9:01 ~N I i uum I .... ::.:: u a: o:l PROPOSED BUILDING ELEVATION MICHAEL D. SIFEN, INC. Agenda Item 3 Page 9 4 ... A-36 (14) ,1vfodil'kation of PD-H1 I.and Use P(Cln 1. 3/11/65 Rezoning (R-S 4 Residence Suburban and R-D 1 Approved Residence Duplex to PUD Planned Unit Development) 6/14/71 Modification to the Green Run Land Use Plan Approved 11/25/74 Modification to the Green Run Land Use Plan Approved 7/9/96 Modification to the Green Run Land Use Plan Approved 2. 12/12/88 Modification to the Green Run Land Use Plan Approved 12/1592 Modification to the Green Run Land Use Plan Approved 3. 6/9/98 Subdivision Variance Approved 4. 2/23/99 Rezoning (R5-D Residential to B-2 Business) Denied 6/26/07 Rezoning (R5-D and R-10 Residential to Conditional B-4 Approved Mixed Use, A-12 ands A-36 Apartment with a PD-H2 Planned Unit Overlay) ZONING HISTORY MICHAEL D. SIFEN, INC. Agenda Item 3 Page 10 ~ ~ DISCLOSURE STATEMENT APPLICANT DISCLOSURE If the applicant is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the applicant name followed by the names of all officers, members, trustees, /artners, etc. below: (Attach list if necessary) I l\,1ichael D. Sifen, Inc.: Michael D. Sifen, President; Donald R. Smith, Vice President 2. List all businesses that have a parent-subsidiaryl or affiliated business entitj relationship with the applicant: (Attach list if necessary) o Check here if the applicant is NOT a corporation, partnership, firm, business, or other unincorporated organization. PROPERTY OWNER DISCLOSURE Complete this section only if property owner is different from applicant. If the property owner is a corporation, partnership, firm, business, or other unincorporated organization, complete the following: 1. List the property owner name followed by the names of all officers, members, trustees, partners, etc. below: (Attach list if necessary) / ,/ Princess Anne OP, L.L.C.: Robert V. Gothier, Sr.; Robert V. Gothier, Jr.; Dennis J. Schmidt, Members 2. List all businesses that have a parent-subsidiari or affiliated business entitj relationship with the applicant: (Attach list if necessary) o Check here if the property owner is NOT a corporation, partnership, firm, business, or other unincorporated organization. 1 & 2 See next page for footnotes Amendment to PDH Plan ApplicatIon Page 11 of 12 Revised: 9/112004 I II z <=> I I ~ C-' I I I , ~I ~ ~ r"1 ::z:: Q 01 <=> f-4 f-4 ~ ~ Q MICHAEL D. SIFEN, INC. Agenda Item 3 Page 11 z o I I ~ ADDITIONAL DISCLOSURES ~ List all known contractors or businesses that have or will provide services with respect ~ to the requested property use, including but not limited to the providers of architectural ~ services, real estate services, financial services, accounting services, and legal I I services: (Attach list if necessary) "Lz" . I ~ Sykes, Bourdon, Ahern & Levy, P.C. ~ . Martin Engineering =-. Covington, Hendrix, Anderson, Architects < S.L. Nusbaum Realty Co. ~ ,.... 0:: ~ ~. o E--4 ~ ~ ::e ~\ Z' ~ ~ !"'. ~ II DISCLOSURE STATEMENT II 1 "Parent-subsidiary relationship" means "a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation." See State and Local Government Conflict of Interests Act, Va. Code 9 2.2-3101. 2 "Affiliated business entity relationship" means "a relationship, other than parent-subsidiary relationship, that exists when (i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities. Factors that should be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person own or manage the two entities; there are common or commingled funds or assets; the business entities share the use of the same offices or employees or otherwise share activities, resources or personnel on a regular basis; or there is otherwise a close working relationship between the entities." See State and Local Government Conflict of Interests Act, Va. Code 9 2.2-3101. CERTIFICATION: I certify that the information contained herein is true and accurate. I understand that, upon receipt of notification (postcard) that the application has been scheduled for public hearing. I am responsible for obtaining and posting the required sign on the subject property at least 30 days prior to the scheduled public hearing according to the instructions in)his package. .~-cha~~. ife~. ~T By: . ..,./ V p Applicant's Sign ure .. Princess Anne OP, L.L.C. By: Property Owner's Signature (if different than applicant) Donald R. Smith, Vice President Print Name Print Name Amendment to PDH Plan Application Page 12 of 12 Revised: 9/1/2004 MICHAEL D. SIFEN, INC. Agenda Item 3 Page 12 ! !! Item #3 Michael D. Sifen, Inc. Modification of the Green Run Land Use Plan 3545 Buckner Boulevard District 4 Rose Hall January 9, 2008 REGULAR Janice Anderson: The next matter. Donald Horsley: The next item is item 3. An application of Michael D. Sifen, Inc. for a Modification of the Green Run Land Use Plan to change the designated land use from "future development" as required by Condition 10 of the Amendment approved by City Council on July 9, 1996. The property is located at 3545 Buckner Boulevard, District 4, Rose Hall. Janice Anderson: Welcome Mr. Bourdon. Eddie Bourdon: Thank you Madame Chair, Mr. Secretary. Eddie Bourdon, a Virginia Beach attorney representing Michael D. Sifen, Inc., which I am confident that most but not all of you are familiar with a lot of the work that he does. He does very nice projects in the city. Because of my longevity in this position, I've actually represented the properties owners back in 1996 when we modified the Green Run Land Use Plan for the Target/Farm Fresh, which at that point, this portion here was actually designed in the Green Run Plan for residential. This was commercial. But as a part of that modification, one of the things that we agreed to, and that was back before proffers, the old Land Use Plan was this out parcel would come back for review so we could see what it would look like. We didn't have a plan at that point as we did for the rest of the property. This is really just a housekeeping matter. It has and always been designated as commercial. When we did that we placed that condition on here that it could back for review. We have, I think a very attractive plan facing internal to the site so that it buffers Buckner Boulevard and the residential across that four lane arterial from the impacts. In other words, we don't have the building facing the road with parking in front of it. It was on the consent agenda. There is a lady here to speak, and I don't believe in any way she is speaking in opposition. That is why it was pulled. I do want to indicate, same as I have already done to everyone that is here, that we will gladly meet with the Green Run Homes Association if they would like us to between here and City Council to give them an overview of what is being provided. Janice Anderson: Thank you Mr. Bourdon. Eddie Bourdon: You're welcome. Janice Anderson: Are there any questions of Mr. Bourdon? Thank you. Are there any other speakers? Item #3 Michael D. Sifen, Inc. Page 2 Donald Horsley: Yes. We have a Brad Martin. Brad Martin: I don't have anything to say. Donald Horsley: We have a Callie Edlich. Janice Anderson: Welcome ma'am. Callie Edlich: I apologize for my matter of dress. I hadn't planned on speaking. Janice Anderson: You're fine. Just please state your name for the record. Callie Edlich: Callie Edlich, 4513 Lankford Court. I'm on the Board of Directors for Cambridge Court Condominiums. And, I have a lot of concerns about the retail space that was being put in, but after talking with the attorney, he allayed a lot of my fears, but we're still very concerned about the traffic that is going to come from it as well as the noise and possible trash. But we do approve of the retail space as long as that concern is needed. Janice Anderson: Okay. Thank you ma'am. Callie Edlich: Thank you. Janice Anderson: I believe Mr. Bourdon did state that he would be happy to work with you and your league. Thank you. Donald Horsley: There are no other speakers. Janice Anderson: Okay. Mr. Bourdon? Mr. Bourdon, any rebuttal? Eddie Bourdon: I would mention that the access to the site. I should have done this originally. Could you put up the site plan? This is the access off of Buckner that exists today. DMV is here to the north. The access is off of that access road. There is no other access on Buckner, and the other access here off of Buckner cannot directly access this out parcel. We have to go through the parking lot, up to the front of the Farm Fresh and use that. This will be the principal means of access. No new access whatsoever is created along Buckner. Janice Anderson: Thank you. Eddie Bourdon: Thank you. Janice Anderson: Jay? Jay Bernas: I got a quick question. Just to kind of follow up on Commissioner Knight's questions in the informal, can you go over the landscaping on the rear of the buildings since it is going to be facing Buckner, and those houses in the back? , II Item #3 Michael D. Sifen, Inc. Page 3 Eddie Bourdon: The back of the building faces Buckner. And, the back of the building is EIFS, brick, and brick columns as well. There is an existing berm across the back of the property. That berm will essentially remain, but in order to comate the property structural drainage, we do have to make some modifications on the back side of the berm. At the end of the day, the berm will remain the same height of three feet or greater. The existing trees, we are going to make every effort to replant those trees but more importantly we will be planting additional trees, and they will be a solid hedgerow as well as the trees that are shown on the landscape plan. The landscape plan is not in your package. I have provided a copy to the representative who is here, Callie. The whole thing will be landscaped. Trees will be planted and the ones that are there, we intend to make every effort to replant or to retain if they are disturbed by the work that has to be done to put the drainage in on the back side of the berm. So, it will be a solid landscape which is not there now. Today, there are about eight trees on there. Janice Anderson: Are there any other questions of Mr. Bourdon? Eddie Bourdon: Thank you all. Janice Anderson: Discussion? Eugene Crabtree: I would make a motion that we approve the application as presented. Janice Anderson: A motion by Gene Crabtree. Is there a second? There is a second by Dave Redmond. Is there any discussion or abstentions? We're ready for the vote. AYE 10 NAY 0 ABSO ANDERSON AYE BERNAS AYE CRABTREE AYE HENLEY AYE HORSLEY AYE KA TSIAS KNIGHT AYE LIVAS AYE REDMOND AYE RUSSO AYE STRANGE AYE ABSENT 1 ABSENT Ed Weeden: By a vote of 11-0, the Board has approved the application of Michael D. Sifen, Inc. Janice Anderson: Thank you. In Reply Refer To Our File No. DF-6913 TO: Leslie L. Lilley B. Kay Wilson ~ FROM: CITY OF VIRGINIA BEACH INTER-OFFICE CORRESPONDENCE DATE: February 14, 2008 DEPT: City Attorney DEPT: City Attorney RE: Conditional Zoning Application; Michael D. Sifen, Inc. The above-referenced conditional zoning application is scheduled to be heard by the City Council on February 26, 2008. I have reviewed the subject proffer agreement, dated September 28, 2007 and have determined it to be legally sufficient and in proper legal form. A copy of the agreement is attached. Please feel free to call me if you have any questions or wish to discuss this matter further. BKW/bm Enclosure cc: ~Hassen .' / PREPARED BY: 6B syn:s. ROURDON. HI AHERN & lIVY. P.c. , II MICHAEL D. SIFEN, INC., a Virginia corporation PRINCESS ANNE OP, L.L.C., a Virginia limited liability company TO (PROFFERED COVENANTS, RESTRICTIONS AND CONDmONS) CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia THIS AGREEMENT, made this 28th day of September, 2007, by and between MICHAEL D. SIFEN, INC., a Virginia corporation, Grantor, party of the first part; PRINCESS ANNE OP, L.L.C., a Virginia limited liability company, Grantor, party of the second part; and THE CITI OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia, Grantee, party of the third part. WITNESSETH: WHEREAS, the party of the second part is the owner of a parcel of property located in the Princess Anne District of the City of Virginia Beach, containing approximately 1.45 acres of land which is more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. Said parcel is herein referred to as the "Property"; and WHEREAS, the party of the first part is the contract purchaser of the parcel described in Exhibit "A" and has initiated a conditional amendment to the Zoning Map of the City of Virginia Beach, Virginia, by petition addressed to the Grantee so as to amend the PDH-1 Land Use Plan and the Commercial Designation applicable to the Property with a B-1A Commercial Designation; and WHEREAS, the Grantee's policy is to provide only for the orderly development of land for various purposes through zoning and other land development legislation; and GPIN: 1485-36-0023 Prepared By: R. Edward Bourdon, Jr., Esquire Sykes, Bourdon, Ahern & Levy, P.C. 281 Independence Boulevard Pembroke One, Fifth Floor Virginia Beach, Virginia 23462 1 WHEREAS, the Grantors acknowledge that competing and sometimes incompatible uses conflict and that in order to permit differing uses on and in the area of the Property and at the same time to recognize the effects of change, and the need for various types of uses, certain reasonable conditions governing the use of the Property for the protection of the community that are not generally applicable to land similarly zoned are needed to cope with the situation to which Grantors' application gives rise; and WHEREAS, the Grantors have voluntarily proffered, in writing, in advance of and prior to the public hearing before the Grantee, as a part of the proposed modification to the PDH-1 Land Use Plan applicable to the Property in addition to the regulations provided for the PDH-1 and B-tA Zoning Districts by the existing overall Zoning Ordinance, the following reasonable conditions related to the physical development, operation, and use of the Property to be adopted as a part of said amendment to the Zoning Map relative and applicable to the Property, which has a reasonable relation to the rezoning and the need for which is generated by the rezoning. NOW, THEREFORE, the Grantors, for themselves, their successors, personal representatives, assigns, grantee, and other successors in title or interest, voluntarily and without any requirement by or exaction from the Grantee or its governing body and without any element of compulsion or quid pro quo for zoning, rezoning, site plan, building permit, or subdivision approval, hereby make the following declaration of conditions and restrictions which shall restrict and govern the physical development, operation, and use of the Property and hereby covenants and agrees that this declaration shall constitute covenants running with the Property, which shall be binding upon the Property and upon all parties and persons claiming under or through the Grantors, their successors, personal representatives, assigns, grantee, and other successors in interest or title: PREPARED BY: 1. When the Property is developed, in order to achieve a coordinated design and development on the site in terms of vehicular circulation, parking, landscape buffering and building orientation, the "PRELIMINARY LAYOUT - BUCKNER RETAIL GPIN 1485- 36-00233545 BUCKNER BOULEVARD VIRGINIA BEACH, VIRGINIA", dated 09/27/07, prepared by Martin Engineering, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning ("Layout Plan") shall be substantially adhered to. I3IB SWJ;:S. ROURDON. m AIIrnN & 1M. P.C 2 PREPARED BY; ft8 SY~IS. BOURDON. DI AllI.RN & 1M. P.c. , II 2. When the Property is developed, the architectural design, building materials and colors of the "Proposed I-Story Retail" building will be substantially as depicted on the exhibit entitled "NEW RETAIL SHOPPING CENTER, BUCKNER RETAIL, VIRGINIA BEACH, VIRGINIA", prepared by Covington, Hendrix, Anderson, architects, dated Sept. 28, 2007, which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning ("Elevation"). 3. When the Property is developed, all lighting on the site shall be consistent with those standards recommended by the Illumination Engineering Society of North America (IESNA). A photometric lighting plan indicating the number and types oflighting wil~ be submitted as part of the formal site plan submission for review by the Planning Department to determine consistency with Crime Prevention Through Environmental Design (CPTED) principles and practices. Lighting shall be installed and operated as shown on the approved plan. All lighting shall be directed inward and downward within the site. 4. Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City Codes by all cognizant City agencies and departments to meet all applicable City Code requirements. The above conditions, having been proffered by the Grantors and allowed and accepted by the Grantee as part of the amendment to the Zoning Ordinance, shall continue in full force and effect until a subsequent amendment changes the zoning of the Property and specifically repeals such conditions. Such conditions shall continue despite a subsequent amendment to the Zoning Ordinance even if the subsequent amendment is part of a comprehensive implementation of a new or substantially revised Zoning Ordinance until specifically repealed. The conditions, however, may be repealed, amended, or varied by written instrument recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and executed by the record owner of the Property at the time of recordation of such instrument, provided that said instrument is consented to by the Grantee in writing as evidenced by a certified copy of an ordinance or a resolution adopted by the governing body of the Grantee, after a public hearing before the Grantee which was advertised pursuant to the provisions of Section 15.2-2204 of the Code of Virginia, 1950, as amended. Said ordinance or resolution shall be recorded along with said instrument as conclusive evidence of such consent, and if not so recorded, said instrument shall be void. 3 Grantors covenant and agree that: (1) The Zoning Administrator of the City of Virginia Beach, Virginia, shall be vested with all necessary authority, on behalf of the governing body of the City of Virginia Beach, Virginia, to administer and enforce the foregoing conditions and restrictions, including the authority (a) to order, in writing, that any noncompliance with such conditions be remedied; and (b) to bring legal action or suit to insure compliance with such conditions, including mandatory or prohibitory injunction, abatement, damages, or other appropriate action, suit, or proceeding; (2) The failure to meet all conditions and restrictions shall constitute cause to deny the issuance of any of the required building or occupancy permits as may be appropriate; (3) If aggrieved by any decision of the Zoning Administrator, made pursuant to these provisions, Kempshire shall petition the governing body for the review thereof prior to instituting proceedings in court; and (4) The Zoning Map may show by an appropriate symbol on the map the existence of conditions attaching to the zoning of the Property, and the ordinances and the conditions may be made readily available and accessible for public inspection in the office of the Zoning Administrator and in the Planning Department, and they shall be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and indexed in the name of the Grantors and the Grantee. PREPARED BY: ~ SYKIS. IlOURDON. mil AIlrnN &: LM. P.c. 4 PREPARED BY: nB SYIlJ::S. BOURDON. mAHillN & LM. P.L I II WITNESS the following signature and seal: Grantor: Michael D. Sifen, Inc., a Virginia corporation By: (SEAL) STATE OF VIRGINIA CI'IY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this 28th day of September, 2007, by Donald R. Smith, Vice President of Michael D. Sifen, Inc., a Virginia corporation, Grantor. My Commission Expires: Notary Registration No.: d ;i L/I ~tM /:)<<l. ", --rn . . Notary Public August 31, 2010 192628 5 WITNESS the following signature and seal: Grantor: Princess Anne OP, L.L.C., a Virginia limited liability company By. 0~ ~ Title: I!Af..fVl~ (SEAL) STATE OF P-Ul(lSCi)io... eff:Y!COUN1Y OF bLrla Ad , to-wit: J. ( - The foregoing instrunwnt was ackno~ledged before me this I Lf'1-1:- day .of /VDV..ut1 af ,2007, by 1<001"+ V 8,0'1-17100',.--. , rn.e.m~ of Princess Anne OP, L.L.C., a Virginia limited liability company, Grantor. My Commission Expires: Notary Registration No.: nqJC!uJ, (l&~~ Notary Public COMMONWEALTH OF PENNSYlVANiA "aJ Seal Michele A Golden, Notary PubrIC eon wp., umbel1and Count;y My Commission Expires July 2, 2009 Member, Pennsylvania Association of Notaries 6 PREPARED BY: am Syn:s. ROURDON. DI AHffiN &. llVY. P.c. , II EXHIBIT "~' All that certain lot, piece or parcel ,of land, with any improvements thereon and the appurtenances thereunto belonging, lying, situate and being in the City of VIrginia Beach, Virginia, and lmown, numbered and designated as "PARCEL H-1D", as shown on that certain plat entitled, "SUBDMSION PLAT OF PARCEL H-1A GREEN RUN", which plat is duly recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, in Map Book 280, at Pages 78 thru 79. GPIN: 1485-36-0023 AmendmenCPDHPlan/Sifen/BucknerBlvdRetail/Proffer 7 , II L. APPOINTMENTS COMMUNITY SERVICES BOARD mSTORIC REVIEW BOARD RESORT ADVISORY COMMISSION VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION - VBCDC , " M. UNFINISHED BUSINESS , II N. NEW BUSINESS O. ADJOURNMENT PROPOSED RESOURCE MANAGEMENT PLAN WORKSHOPS April 8 (Workshop) April 15 (Workshop) April 17 (Public Hearing) April 22 (Workshop) April 22 (Public Hearing) April 29 (Workshop) May 6 (Reconciliation Workshop) May 13 (Adoption) Council Conference Room Council Conference Room Green Run High School- 6 p.m. Council Conference Room Council Chamber - 6 p.m. Council Conference Room Council Conference Room Council Chamber - 6 p.m. CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I DATE: February 12, 2008 M B L D C E L E D H C R A W PAGE: I S I E J L N U N I T E D N 0 A D H U L W AGENDA E Z Y L N N 0 R E S 0 ITEM # SUBJECT MOTION VOTE P E E E E A R I V 0 0 H L R Y S N F N A N D II CITY COUNCIL BRIEFING: A SPSA - FINANCIAL ANALYSIS MODEL John Hadfield, Executive Director W CIP CRITERIA III/IV N NI NW E CERTIFICATION OF CLOSED CERTIFIED 10-0 Y Y Y Y Y Y Y Y A Y Y SESSION FIG MINUTES Informal/Formal Sessions 1/22/08 APPROVED 10-0 Y Y Y Y Y Y Y Y A Y Y H/I PUBLIC BID OPENING: STUMPY LAKE GOLF COURSE- NO SPEAKERS MAYOR Lease for Operations ACCEPTED BID OF STUMPY LAKE GOLF COURSE, INC. III PUBLIC lIEARINGS: LEASE OF CITY-OWNED NO SPEAKERS PROPERTY Tidewater Regional Group Home - 2293 Lynnhaven Parkway 2 INGRESS/EGRESS EASEMENT NO SPEAKERS U.S. Fish and Wildlife Service - New Bridge Road J/K/I Resolution in support of House Joint ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y Resolution No. 89 re SPSA operations and CONSENT finances CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL AC110NS V 0 I ~ DATE: February 12, 2008 M B L D C E L E D H C R A W PAGE: 2 S I E J L N V N I T E D N 0 A D H V L W AGENDA E Z Y L N N 0 R E S 0 ITEM # SUBJECT MOTION VOTE P E E E E A R I V 0 0 H L R Y S N F N A N D 2 Ordinance to REVISE City Council's ADOPTED 10-0 Y Y Y Y Y Y Y Y A Y Y Policy re "OPEN DIALOGUE" at first meeting of each month 3 Ordinance to AUmORIZE one year lease ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y with renewal options with Tidewater CONSENT Regional Group Home Commission at 2293 Lynnhaven Parkway 4 Ordinance to GRANT easement over City ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y property to U.S. FishlWildlife Servil:e CONSENT (VSFWS) re Back Bay National Wildlife Refuge's expansion at 3180 New Bridge Road 5 Ordinance to grant a IO-year ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y LEASE of Stumpy Lake Golf CONSENT Course to Stumpy Lake Golf Course, Inc. re renovation and operation 6/ Ordinances to APPROPRIATE and ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y TRANSFER: CONSENT a $36,655 from School's re Grants Manager position b $207,270 Schools Landscaping ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y CONSENT c $625,652 ConventionNisitor's Bureau ADOPTED, BY 10-0 Y Y Y Y Y Y Y Y A Y Y advertising/marketing CONSENT ADD ON Resolution re City Auditor position! ADDED/ 10-0 Y Y Y Y Y Y Y Y A Y Y abolish Dept of Audit Services ADOPTED BY CONSENT lJI Variance to ~4.4(b) of Subdivision APPROVED/ 10-0 Y Y Y Y Y Y Y Y A Y Y Ordinance that all lots meet CZO, CONDITIONED, Subdivision for V.S. Fish/Wildlife BY CONSENT Service (VSFWS) at 3180 New Bridge Road (DISTRICT 7 - PRINCESS ANNE) CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I DATE: February 12,2008 M B L D C E L E D H C R A W PAGE: 3 S I E J L N U N I T E D N 0 A D H U L W AGENDA E Z Y L N N 0 R E S 0 ITEM # SUBJECT MOTION VOTE P E E E E A R I V 0 0 H L R Y S N F N A N D 2 AGAPAE INTERNATIONAL APPROVED/ 10-0 Y Y Y Y Y Y Y Y A Y Y CHURCH Modification of a Conditional CONDmONED, Use Permit (approved December 3,1996) BY CONSENT/ to remove Condition No.6 to allow a STAFF TO portable unit at 264 I Princess Anne Road LOOK @ LAND (DISTRICT 7 - PRINCESS ANNE) USE RE YOUTH 3/a Applications for CO2: APPROVED AS 10-0 Y Y Y Y Y Y Y Y A Y Y MOUNTAIN VENTURES from AG-2 to PROFFERED, Conditional B-2 re retaiVoffice space at BY CONSENT Winterbeny LanelPrincess Anne Road (DISTRICT 7 - PRINCESS ANNE) b GARNETT POINT ROAD, LLC, from APPROVED AS 10-0 Y Y Y Y Y Y Y Y A Y Y PD-H2 to P-l (approved June 12,2007) re PROFFERED IN open space at 416-516 Garnett Point Road 2007, BY (DISTRICT 4 - BA YSIDE) CONSENT 4 JOHN SARGENT Expansion of DEFERRED 10-0 Y Y Y Y Y Y Y Y A Y Y Nonconforming Use at MAX. OF 60 203 62nd Street (DISTRICT 5- DA YS/APPLI- L YNNHA VEN) CANT TO WORK WITH CITY STAFF FOR I COMPLIANCE ! 5 BONA VENTURE INVESTMENTS, APPROVED AS 7-3 Y Y Y N Y N N Y A Y Y LLC re Modification of Conditional COZ PROFFERED (approved December 12,2006 for Ocean Properties, LLC) at Centerville Tumpike/ Lynnhaven Parkway re proffers to allow new site design/reduction of retail increase dwelling units. (Deferred by City Council on February 5, 2008) M APPOINTMENTS: BIKEWAYS AND TRAILS ADVISORY RESCHEDULED B Y C 0 N S E N S U S COMMITfEE COMMUNITY SERVICES BOARD (CSB) HUMAN RIGHTS COMMISSION N/O/P ADJOURNMENT 7:05 pm