040808 041508 Public WorksOverview of Public Works Budget
Public Works Overview
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CIP Transportation and Roads
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(Mr. John Fowler, P.E. City Engineer &
Mrs. Tabitha Crowder, P.E. Engineer V)
Street Maintenance and Operations
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(Mr. Mark Gemender, P.E. Operations Engineer)
Stormwater Engineering
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(Mr. Phill Roehrs, P.E. Water Resources Manager)
Stormwater Maintenance & Operations
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(Mr. Mark Johnson, P.E. Infrastructure Maintenance Administrator)
Summaries
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Public Works Budget
2009 Proposed
Mission
To sustain and improve the physical and environmental
Other
quality of the City for the benefit of its citizens. To this
City Garage/Fuels
Administration
end we plan for, acquire, build, operate and maintain
Waste
public infrastructure; manage the automotive fleet;
Management
manage residential solid waste; and provide mosquito
Storm Water
control services.
Engineering
Program Impacts
Highways
Building
Maintenance
•Proposed SW fee increased to help achieve water quality
goals and minimized flooding
•Fuel and energy costs are 15% of budget ($19M)
•DVP anticipates 10% increase on July 1 which will
increase costs $1M
•VDOT cut SYIP by 44% ($56M)
•Cost of construction related materials increasing more
than inflation
•Roadway resurfacing cycle at 23 years
•Increase fees for yard debris trailers to cover cost of
operations
•$1.6 M reduction in vehicle replacements means 46
vehicles/equipment will not be replaced
Program Impacts cont’d
Dredging projects funded with increased boat tax
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Eliminate $1.2M in operating costs to achieve target
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funding
Converted 14 buildings from contract custodial to in-
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house at savings of $50K
Reduced cleaning of beaches after storms
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Elimination of an Electrician position that provided
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support to vendors for special events at the
Oceanfront
Non Discretionary Fixed Obligations
SPSA Tipping Fees $10,975,771
Recycling Contract5,070,740
Street Lights5,988,458
Building Utilities6,605,450
Internal Services8,842,599
Weekly Waste Collection 11,441,549
Building Maintenance Contracts645,915
Cost of Goods Sold 8,320,785
Transfers to Other Funds 10,904,713
Total$68,795,980
SPSA Tipping
Transfers to
Fees
Other Funds
Cost of Goods
Recycling
Sold
Contract
Street Lights
Building
Maintenance
Building Utilities
Contracts
Weekly Waste
Internal Services
Collection
Revenues
VDOT Maintenance -GF31,994,091
VDOT Maint - SW5,868,739
SW Fees 17,432,900
City Garages/Fuels 15,394,865
Other 6,731,468
Other
City VDOT
Garages/Fuels Maintenance -GF
VDOT Maint - SW
SW Fees
Public Works
ObjectivesResults
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Provide weekly waste collection Collect 168K tons of MSU, 41K
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and bi-weekly recycling tons of yard debris, and 40K tons
of recyclables
3,500 L.M. Streets, 4.3M square
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Maintain City’s infrastructure to
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feet buildings, 3,800 vehicles &
preserve its investment
equipment
230 projects in CIP
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Provide project management for
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City Council priority projects
Lynnhaven Environmental
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Enhance Storm Water Quality
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Restoration, No Discharge Zones,
TMDL Plans, SW retrofits
Enhance coastal and beach
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Resort and Sandbridge beach
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recreational opportunities
nourishment, dredging of inlets
and waterways, beach access
walkways
The Roadways Capital Improvement
Program
April 8, 2008
Types of Projects in the Roadways CIP
Four General Categories of Projects
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Major Roadway Projects (Congestion
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Relief/Capacity Improvement)
Safety Improvement Programs
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Special Projects
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Maintenance Projects/Programs
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Strategy for Developing the
Roadway CIP
To the Extent Possible
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Avoid Reductions in Funding for
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Safety Projects
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Maintenance Projects
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Special Projects Currently in the
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Program
Within available funding, fund priority
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Urban and Local projects.
Types of Projects in the Roadways CIP
Maintenance, (4),
$54,250,982
Safety, (7),
$8,574,319
Congestion
Relief/Capacity
Improvements,
(22),
$144,868,949
Special Projects,
(14), $86,221,958
Total -$293,916,208
Funding Sources for Congestion Projects
Two major Funding sources
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Local (City) Funding
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Funding provided through the State
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State Funding
State Funding
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Must fund roadway maintenance program,
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operations, and debt service, prior to
funding construction.
Remaining funding goes to construction.
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Interstate funding comes off the top and the
remainder is divided by formula among:
Primary roadway system
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Secondary roadway system (Counties)
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Urban roadway system (Cities).
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Proposed CIP revision to reflect
VDOT 44% reduction
-$42M
For a 5-Year Plan
CIP with VDOT Reduction
Public Works was requested to revise the proposed
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Roadways CIP based on VDOT preliminary funding
estimates.
Based on the current VDOT SYIP, five major projects
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could be impacted
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Princess Anne Road Phase IV (Legacy –Acquisition)
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Nimmo Parkway Phase VA –(Legacy –Acquisition)
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Princess Anne Road/Kempsville Road Intersection
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(UCI –Acquisition)
Witchduck Road Phase I (UCI –Acquisition)
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Witchduck Road Phase II (UCI –Design)
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Strategy was to redirect City funding to absorb the
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VDOT reduction.
This impacts the City Manager’s submitted budget.
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Funding Transportation (SYIP)
$400
$350
$320
$374
$300$301
$300
$259
81%
$250
$211
52%
60%
$200
48%
53%
70%
51%
47%
$150
49%
40%
$100
30%
19%
$50
$0
Millions
FY 2004FY 2005FY 2006FY 2007FY 2008*FY 2009*
State Urban FundingLocal FundingTotal Funding
FY 2009 Funding levels based on Proposed programs as of 3/14/08.
* -No HRTA Funding
Bill Payers to VDOT Reduction
Projects Delayed
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Buckner Boulevard Extended
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First Colonial Road/Va. Beach Boulevard Int.
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Lynnhaven Parkway/International Parkway Int.
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Princess Anne Road Phase VII
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Pembroke Area Transportation Improvements
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Elbow Road Extended Phase II
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Once VDOT numbers are finalized, staff will
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provide additional funding recommendations,
as needed.
Urban Funding
13 projects with Urban Funding in the CIP
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Birdneck Road Phase II (Legacy –Under Construction)
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Lynnhaven Parkway Phase IX (Legacy –Under Construction)
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Nimmo Parkway Phase VA (Legacy -Acquisition)
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Princess Anne Road Phase IV (Legacy -Acquisition)
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Princess Anne Road/Kempsville Road Intersection
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(UCI -Acquisition)
Witchduck Road Phase I (UCI -Acquisition)
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Witchduck Road Phase II (UCI -Design)
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Laskin Road Phase I (Legacy-Acquisition)
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Elbow Road Extended Phase II (UCI -Acquisition)
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Indian River Road Phase VII (UCI -Acquisition)
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Lynnhaven Parkway Phase XI (Legacy -Acquisition)
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Holland Road Phase VI (Legacy -Acquisition)
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Laskin Road Phase II (UCI -Design)
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Urban F~rldL~g
Project Name
Project
Cost
Funding
VDOT
Share
City
Share
Design
Proiect Phase
RIW
Estimated
Construction Construction
Completion
Balance to
Complete
Project
Birdneck Road Phase II $47,183,881 $47,183,881 $41,871,171 $ 5,312,710 35% April 2011 $ -
(Legacy Project) 100% 89% 11%
Lynnhaven Parkway Phase IX $ 46,954,501 $ 46,954,501 $ 36,474,201 $10,480,300 10% May 2011 $ -
(Legacy Project) 100% 78% 22%
Nimmo Parkway Phase V-A $ 61 ,339,561 $ 61 ,339,561 $42,769,851 $18,569,710 10% Feb 2010 (e) $ -
(Legacy Project) 100% 70% 30%
Princess Anne Road Phase IV $ 41 ,861 ,517 $ 41 ,861 ,517 $ 17,904,957 $ 23,956,560 70% Dec 2009 (e) $ -
(Legacy Project) 100% 43% 57%
Princess Anne Road/Kempsville $ 65,689,000 $ 65,689,000 $ 25,112,789 $ 40,576,211 5% July 2010 (e) $ -
Road Intersection 100% 38% 62%
(Urban Construction Initiative)
Witchduck Road Phase I $ 27,487,000 $ 27,487,000 $12,130,000 $15,357,000 95% July 2010 (e) $ -
(Urban Construction Initiative) 100% 44% 56%
Witchduck Road Phase II $ 26,537,000 $ 26,537,000 $10,584,000 $15,953,000 35% Sept 2014 (e) $ -
(Urban Construction Initiative) 100% 40% 60%
Laskin Road Phase I $ 74,339,103 $ 26,542,879 $ 22,417,879 $ 4,125,000 98% Beyond CIP $ 47,796,224
(Legacy Project) 36% 84% 16%
Elbow Road Extended Phase II $ 44,332,000 $ 34,025,760 $ 7,052,000 $ 26,973,760 2% Beyond CIP $ 10,306,240
(Urban Construction Initiative) 77% 21% 79%
Indian River Road Phase VII $ 56,261,000 $ 21 ,961 ,000 $15,549,000 $ 6,412,000 0% Beyond CIP $ 34,300,000
(Urban Construction Initiative) 39% 71% 29%
Lynnhaven Parkway Phase XI $ 30,251,357 $15,059,317 $13,195,127 $ 1,864,190 100% Beyond CIP $15,192,040
(Legacy Project) 50% 88% 12%
Holland Road Phase VI $ 52,710,284 $ 27,449,283 $ 26,099,083 $ 1,350,200 60% Beyond CIP $ 25,261 ,001
(Legacy Project) 52% 95% 5%
Laskin Road Phase II $14,806,000 $ 1,995,879 $ 1,364,000 $ 631,879 25% Beyond CIP $12,810,121
(Urban Construction Initiative) 13% 68% 32%
Summary of Other City Funded
Con estion Relief Pro.eets
. Fully Funded
. Baker Road Extended
. Constitution Drive Extended
. Salem Road/Princess Anne Road Intersection
. Seaboard Road
. Wesleyan Drive
. Partially Funded
. Buckner Boulevard Extended
. First Colonial RoadNa. Beach Blvd Intersection
. Lynnhaven Parkway/International Parkway Int.
. Princess Anne Road Phase VII
Pending Revisions to the Proposed CIP
Funded only for corridor preservation
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Elbow Road Extended Phase II
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Indian River Road Phase VII
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Redirect available funding to the following
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First Colonial Road/Va Beach Boulevard Int.
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Princess Anne Road Phase VII
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Lynnhaven Parkway/International Parkway Int.
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Buckner Boulevard Cost Participation
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Remaining Roadway Categories
. Safety Improvement Programs
. Speeial Projeets
. Maintenanee Projeets/Programs
Safety Improvement Projects
. Avalon Avenue-Avalon Woods
. Congestion Relief/Safety Improvement
Program Phase I
. Rural Roads Improvements
. Shore Drive Safety Interim Improvements
. Traffic Calming
. Transportation Safety Improvements
. West Neck Road Interim Safety
Improvements
Special Projects
. Computerized Traffic Signal System Upgrade/Replacement
. Diamond Springs Road Bridge Replacement
. Laskin Road Gateway Phase I-A
. Lesner Bridge Replacement
. Norfolk Southern Right of Way Survey
. Pembroke Area Transportation Improvements
. Shore Drive Phase II
. Shore Drive Phase III
. Shore Drive Phase IV
. Southeastern Parkway & Greenbelt Critical Acquisition
. Traffic Signal Retiming
. Transportation Network Analysis
. Various Cost Participation Projects
. Wetlands Mitigation Banking
Types of Projects in the Roadways CIP
Maintenance, (4),
$54,250,982
Safety, (7),
$8,574,319
Congestion
Relief/Capacity
Improvements,
(22),
$144,868,949
Special Projects,
(14), $86,221,958
Total -$293,916,208
Maintenance Projects/Programs in the CIP
. Major Bridge Rehabilitation 2-263
$3,960,000 FY 08-141 $660,000 per year
. Pavement Maintenance Program 2-129
$48,790,982 FY 08-141 $8,130,000 per year average
. Street Reconstruction 2-031
$900,000 FY 08-141 $150,000 per year
. Traffic Signal Rehabilitation 2-052
$600,000 FY 08-14 1 $1 00,000 per year
Major Bridge Rehabilitation
. Major Rehabilitation for Bridges and
Overpasses including
. Lesner
. Long Creek
. Rudee Inlet
. Pungo Ferry
. Cox's Bridge
. Additional Culvert bridges
Traffic Signal Rehabilitation
. Major CIP components include
. Foundation replacement
. Pole and arm replacement
. Cabinet/Controller replacement
. FY 08/09 Funding $1 00,000
Current Pavement Program
City maintains over 3,530 lane miles
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of roadways
Goal is 15-year rehabilitation cycle &
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to maintain ALL streets with a
Pavement Quality Index (PQI) of 7.0
or greater. (1-10)
Current City wide PQI = 7.18
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Challenges To The Pavement
Maintenance Program
Unprecedented cost growth of bituminous
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products
Budget has remained fairly constant, no real
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increase.
Increased usage/pressure on existing roads
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Age of the Infrastructure and useful life
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80% of roads over 15 yrs old
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46% over 35 yrs old
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Deterioration due to age / elements
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20-Year useful life without preventative maintenance
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Budget Appropriation vs. Cost of Asphalt
60.00%
% Annual Incr/Decr in
54%
Asphalt price/Ton
50.00%
40.00% Annual Inc./Decr. In
32%
Budget
30.00%
25.5%
24%
18%
20.00%
11.7%
10.00%
3.1%
0%
0.00%
-3.8%
-10.00%-5.6%
-7.5%
-20%
-20.00%
-30.00%
As Asphalt Cost Rise, Annual Road
Resurfacing is Reduced
Lane Miles vs. Resurfacing Costs
220$70.00
$65.00
200
$65.00
200
194
$60.00
$57.84
180
166
$55.00
154
160
$50.00
140
$45.00
$46.75
$46.50
$46.50
120 128
$40.00
122
$35.50
100$35.00
FY03/04
FY04/05FY05/06FY06/07FY07/08
FY08/09 (Projected)
Projected Cost Growth
in Maintenance Backlog
90
82.2
80
70
59
60
49.5
50
$$
37.8
Millions
40
30
26.1
20 16.5
10
0
200820092010201120122013
Projected
Maintenance
Backlog
2008-2009
Projected
Maintenance
Backlog
2008-2010
I,r ,
)
~.
Projected
Maintenance
Backlog
2008-2011
I
~
"f.-rP
I~
-
r
r-
Projected
Maintenance
Backlog
2008-2012
Projected
Maintenance
Backlog
2008-2013
Paving Maintenance
. FY08-09 CIP Funding
$8,160,500
. Current overlay cycle
. Target cycle
23 years
15 years
. Current overlay backlog
. Annual funding req'd for 15 year cycle
. Reconstruction backlog
. Annual funding req'd for reconstruction
$16,500,000
$15,000,000
$3,000,000
$1,500,000
Traffic Markings
. I ntersection marking backlog
. Striping behind pavement overlays
. Striping backlog
$2,000,000
$350,000
$1,000,000
Street Maintenance Repairs
Operating Budget
Street Maintenance Operations
. Budget Comparison
. FY 06/07 $4.7 million
. FY 07/08 $4.5 million
. FY 08/09 $4.4 million
. Impact
. Asphalt - Reduced by 1000 tons (0.5 miles of
roadway shoulder repair)
. Concrete - Reduced by 5000 square yards (2 miles
of sidewalk)
. Crack Seal - Increase of 25 lane miles
Traffic Operations Budget
Operating Budget
Traffic Operations
Budget Comparison
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FY 06/07 $4.06 million
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FY 07/08 $3.92 million
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FY 08/09 $3.87 million
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Impact
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Reduced support to Special Events
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Summary
STORMWATER FY 2008-09
RESOURCE MANAGEMENT PLAN
Three major components
Flood Control
•
Water Quality
•
Maintenance and Repair
•
-Significant Overlap
-Activities funded in both CIP and Operating Budget
-Funded by Stormwater Utility and VDOT Allocation
STORMWATER FY 2008-09
IMPORTANT CITIZEN INPUT
Green Ribbon Committee
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Final Report November 16, 2007
Stormwater Management Town Hall
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Meeting
Report to City Council on March 14, 2008
STORMWA TER FY 2008-09
GREEN RIBBON TASK FORCE RECOMMENDATIONS
Council Liaisons: Barbara Henle and Jim Wood
Green Ribbon Committee Lead Agency Supporting Agencies
Recommendation
Develop a Comprehensive Stormwater Public Works Planning, City Attorney
Management Plan
Revise City Construction and Public Works Public Utilities, Parks and Rec-
Maintenance Policies and Processes reation, Management Services
Education and Outreach Parks and Recreation Planning, Housing, Public Works,
LRNOW, HRPDC
Revise Water Quality Ordinances and Planning Public Works, City Attorney
Codes
Revise Development Ordinances and Planning Parks and Recreation, Public
Standards Works, Housing, City Attorney
Improve Site Design Guidelines Parks and Recreation Planning, Public Works
Establish New Development Review Planning Parks and Recreation, Public
Policies and Procedures Works
Through the work of the Green Ribbon Committee, the City can now emerge as a leader
in this area, particularly in regard to redeveloping and renovating older sites, including
public buildings and grounds that did not include stormwater quality treatment when
ori inall constructed.
STORMWA TER FY 2008-09
Stormwater Management Town Hall Meeting
Februar 19 2008
Hiot Topics that sparked interest and discussion
. BMP's
. Street Sweepers
. Impervious/Permeable Surfaces
. Fining or Taxing People/Companies that harm
environment
. Public Education
. Vacuuming of leaves by landscapers and residents
. Maintenance of Stormwater System
STORMWATER FY 2008-09
Program Highlights Under Existing Funding Stream:
Existing Revenue:
$15.6M Stormwater Utility
$ 5.6MVDOT Allocation
$21.2M
Water Quality
Flood Control
Monitoring
North Beach Drainage, Lake
Retrofits
Maintenance & Repair
Holly Watershed, Six
Public Education
Pipe & Inlet Repair
Individual Neighborhood
Lynnhaven Restoration
Ditch & Canal Cleaning
Improvement Projects
Street Sweeping
Lawson Forest Drainage
Lawson Forest Drainage
Baker Rd Culvert/Ditch Imp.
Baker Rd Culvert/Ditch Imp.
$3.2M
Bellamy Manor Outfall Ditch
Bellamy Manor Outfall Ditch
$10.3M
Thoughgood
Thoughgood
$7.7M
Level Green
Level Green
Aragona Village
Aragona Village
STORMWATER FY 2008-09
MAJOR ITEMS NOT FUNDED
Rosemont Forest Drainage Improvements
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Green Ribbon Initiatives
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Retrofit of Existing Public Buildings and
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Grounds
Comprehensive Stormwater Management Plan
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50% Annual Funding for Maintenance and
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Repair
STORMWATER FY 2008-09
PROPOSED STORMWATER UTILITY FEE INCREASES 2 CENT
PER 3 YEARS ADDED TO:
March 2008 Policy Report
March 2008 Policy Report
Storm Water
Maintenance & Flood Control:
Fiscal YearQuality
RepairRosemont Forest
Enhancements
FY 08/09$790K$430K$500K Debt
Service (29%)
(46%)(25%)
FY 09/10$1.65M$1.29M$500k Debt
Service (14%)
(48%)(38%)
FY 10/11 and $2.51M$2.15M$500k Debt
BeyondService (10%)
(49%)(41%)
Focused on the largest gaps from Green Ribbon Committee, Town Hall input
and Council’s flood control priorities
STORMWA TER FY 2008-09
FLOOD CONTROL
ROSEMONT FOREST
. Design funded by Council with
FY 2007-08 balance
. 350/0 Design complete
. 70 cfs pump station
. Sluice gate to prevent
backwater
. Protection against flooding to
1 foot above 1 OO-year flood
level
g I
$6 Million estimate confirmed Ii
ump Station
18mm
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II
STORMWATER FY 2008-09
WATER QUALITY
ADDRESSING GREEN RIBBON
RECOMMENDA TIONS
. Systematic Watershed Investigations and Retrofits
. Create a blue print
. Effective use of funding
. Staggered study, design, build
. Retrofit Municipal Facilities
. Recreation Centers
. Schools
. Social Services Center
. Municipal Center and Annexes
STORMWA TER FY 2008-09
I Flood Control
I I
Water Quality
Maintenance & Storm Water Flood Control:
Fiscal Year Repair Quality Rosemont
Enhancements Forest
FY 08/09 $790K $430K $500K Debt
(46%) (25%) Service (29%)
FY 09/10 $1.65M $1.29M $500k Debt
(48%) (38%) Service (14%)
FY 10/11 and $2.51 M $2.15M $500k Debt
Beyond (49%) (41%) Service (10%)
Maintenance & Repair
I
Maintenance & Repair
Street Sweeping,
$1,700,000
Pipe Cleaning,
$1,200,000
Pipe Rehab,
$2,100,000
Off Road Ditch,
$2,800,000
Cave-In Repair,
$1,100,000
Road Side Ditch,
$1,400,000
~~~~@~@=T~ u@
@~@@~ ~@~@EuM@g~~
Maintenance & Repair
Pipe System
Pipe System Network
Pipe -2,200 miles (estimate) of pipes
Age -60% Serve Pre-1970 Neighborhoods
Condition Grade -D
Failure –Pipe Joints
Cave-ins
Impact –Flood Control
Water Quality
Cave in
Repairs by
Subdivision
2005-2007
Legend
Repair Counts
1 - 30
31-60
_ 61-90
_ 91-117
Cave In Repairs
by Subdivision
Calendar Years 2005-2007
System Suppori Services
February 19. 2008
N.T.S.
Neighborhoods - Age I Population
. Princess Anne Plaza
. Glenwood
. Aragona
. Green Run
. Ocean Lakes
. Kings Grant
. Windsor Woods
. Indian Lakes
. Salem Woods
1968 /11 ,000
1987 /10,000
1980/9,000
1975 /19,000
1987 / 7,000
1970/9,000
1968/5,000
1979/8,000
1985 /6,000
Neighborhoods –Age / Population
Fairfield
1979/ 6,000
?
Salem Lakes
1987/ 10,000
?
Red Mill Farms
1982/ 19,000
?
Lagomar
1969/ 4,000
?
Magic Hollow
1976/ 10,000
?
Malibu
1971/ 5,000
?
Southgate
1985/ 3,000
?
Foxfire
1988/ 5,000
?
Courthouse
?
Estates
1994/ 8,000
Resu Its
18 Nieighborhoodis Program Cost Estimate - $15,000,000
With the 2~ per increase for three years we could
optimisticallly expect to rehabilitate alII 18 neighborhoods
in 8 years.
The results of this effort will brin:g th:e overall co.nditiion
rating: up from a D to a C and restore thle designed flood
control capacity to the neighborhood.
Summary
Roads
Stormwater
Waste Management
Engineering
Automotive Services
Building Maintenance
Coastal Programs
Rea I Estate
Contracting
Surveying
Traffic Engineering