04202010 BUILDINGS PRESENTATIONFY 11 Buildings
Capital Improvement Program
April 20, 2010
FY 11 Funding
Type of Building Project
Expansion &
Site Acquisition, New Facility,
Replacement $1,436,000 , 51.950.000 .
Fire Appai
$2,858,3
21%
FY 11 Total: $13.77 Million
Maintenance,
Rehabilitation,
& Replacement
of Buildings,
$7,530,387,
55%
Strategy for the FY11 Buildings CIP
- Focus on MRR (Maint, Rehab, & Renewal):
Maintain efficiencies and Leverage Fund
Balance
- Continue to develop strategies for
resourcing City's Top 13 Facility
Replacements
City Council Commitment
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Annual Maintenance and Repair
Based on Industry Standard of
2% to 4% of Asset Replacement Value
Asset Cate o : Faci I ities
258 Facilities $175 per
4,348,172 Sq. Ft. Sq Ft FY 08/09 FY-09/10 FY-10/11
Building
Estimated Replacement Structure
Value Onl 745,711,498 760,930,100 776,148,702
Industry Standard 2% 14,914,229 15,212,514 15,516,764
Recommended Annual TO
Maintenance 4% 29,828,458 30,425,027 31,033,528
Replacement Value
FUNDING SOURCES FY 08/09 FY-09/10 FY 10/11
Buildin Maintenance Bud et 8,242,917 8,325,346 8,408,600
Convention Center Bud et 236,637 241,170 243,582
Buildin Maintenance CIP's 5,529,255 5,907,471 619,807
Total 14,008,809 14,473,987 9,271,988
1.9%
1.9%
1.2%
of of of
Replacement Replacement Replacement
Value Value Value
5ub# Project Description - 3367 Facility Rehab/ Replace Amount
Encumbered project Phase
101 17th Street Stage-Electrical Up-grade 40,000 Construction
09o nnual Roof Warranties 100,000 Bid
113 Bldg 1 & 11 -Renovation/System Replacement study 86,476 Design
06~ Bldg 1 City Hall Elevators 400,000 Construction
105 Bldg 1 City Hall Roof Replacement 450,000 Design
103 Bldg 1 City Hall Windows 203,730 Construction
044 Bldg 11 -Public Safety Electrical Upgrades and Generator
Replacement
647,000
Construction
104 Building 2 -Operations - Window Replacement 457,111 Bid
og6 Carpet Replace,Bldg 11,19,21,Highways & Pendleton, Art Ctr 67,300 Construction
092 Central Library Elevator Replacement 325,000 Construction
064 Central Library Windows 160,000 Construction
093 City Garage Heavy Duty Electrical Upgrades 215,000 Construction
Sub#
Project Description - 3367 Facility Rehab/Replace
Amount
Encumbered
project Phase
108 Contemporary Art Center Fire Alarm System Upgrades 170,000 Design
097 Contemporary Art Center Specialty Track Lighting 65,000 Construction
056 Contemporary Art Center Windows 925,000 Construction
109 Correction Center Gutter repairs 450,000 Construction
095 Ferry Farm House Renovations 95,000 Construction
066 Highways Upgrade electrical system and Generator Replace 375,000 Construction
05~ udicial Center Escalator Upgrades 400,000 Construction
102 udicial Center-Mansard Roof- Metal Panels 1,400,000 Design
106 udicial Center-Waterproofing -Below grade 800,000 Study/Design
112 Painting EXTERIOR-24th st stage ,Coast Guard Sta Dewitt
Cottage Art Center Windows, Adam Thoroughgood House
Waste Mgt Holland Rd. & 22nd st
145,000
Construction
045 Sewer Lift Station Replacements 175,000 Construction
078 arious Brick Repairs Bldg 20, #1 & #2, PA Rec , Mun Ctr 150,000 Construction
111 a Marine Science Museum Skylights Repair Replace 80,000 Design
TOTAL CURRENT FUNDING ENCUMBERED -3367 BUILDING g,381,617
REHAB PROJECTS
BOTTOM LINE BALANCE IN 3367 BUILDING REHAB CIP $262,173
ub Project Description 3366 -HVAC Amount
Encumbered project Phase
33 Central Heat Plant Cooling Tower And Chiller 1,180,000 Construction
3z LETA HVAC system replacement 370,000 Design
44 Replace HVAC in Visitor Info Ctr 30,000 Bid
3o Human Services Cooling Tower 500,000 Construction
46 Contemporary Art Center Boiler Replacement 69,000 Design
TOTAL CURRENT FUNDING ENCUMBERED FOR
3366 HVAC PROJECTS 2,149,000
BOTTOM LINE BALANCE IN 3366 HVAC 612,133
Top 13 Facility Replacements
Created May 2007
Page 27 of FY 11 Executive Summary
4
5
6
7
8
9
2
3
Replace Animal Care and Adoption Center and I<-9
Unit
Replace Parks and Recreation City-wide Programs
Office (currently located on Lynnhaven Parkway)
Relocate Resort Maintenance Compound away
from 14th Street
Replace Fire/Large Vehicle Repair Shop at Leroy
Drive
Replace Euclid Yard Buildings
Relocate EMS Administration Building and
Treasurer's Beach Branch
Replace Thalia Fire Station
Replace Police Special Operations/Evidence
Storage/Forensics Complex at Leroy Drive
Replace Parks and Recreation Landscape
Services/Parks Construction Facilities (currently
requires future funding
planned to come from swapping the City owned
property for a new building
Not funded -financing strategy is to swap City
owned property for a building and equipment
shelters
Funded for construction
Not funded
EMS portion complete -Treasurer's not funded
Funded for construction ~ •
Funded for construction
Not funded -funding for construction planned to
come from swapping the City owned property
iocatea on ~ynnnaven rari<way~ for a new building
10 Replace Chesapeake Beach Fire and Rescue Funded for construction
Station
11 Replace Police Fourth Precinct Funded for design
12 Replace Public Works/Highways Modular Buildings Not funded
at Dam Neck
13 Replace Blackwater Fire and Rescue Station Funded for design
Top 13 Facility Replacement Priority List
Animal Shelter
CONSTRUCTION COSTS
• Armada Hoffler Proposal:
• Other Project Cost/Contingencies:
Total Project Cost:
• Project funds available (CIP 3-054): $ 2,000,000
• Construction Funds Needed:
ANNUAL OPERATING COSTS
$11,061,000
750,000
$11,811,000
$ 9,811,000
Current New Total
Personnel $430,000 $435,000 $865,000
FTEs 11 10 21
Utilities/ $ 60,000 $220,000 $280,000
Maintenance
Health Services $195,000 $380,000 $575,000
Other Operating 130 000 210 000 340 000
Total $815,000 $1,245,000 $2,060,000
10
Thalia Fire Station
Mixed Use Development
• Exploring Opportunities with Private
Sector Partners in the Pembroke SGA
• Opportunity to reserve City owned
Columbus St. property (post
office)for transit oriented
development (Pembroke Plan calls
for Station within walking distance)
• Leveraging City Fire Station Project
to "jump start" next phase of
Pembroke Plan
• Keeping the Fire Station Project in
alignment with desired outcomes of
the Pembroke Strategic Growth Area
Plan (Form and Density)
• Potential to develop
affordable/workforce housing, retail,
and office space in conjunction with
the Fire Station Project
t
~ ~~ ~ ~~1~~r~~~
ATD $5.5M
ACQ $1.5M
AVAIL $4.OM
Top 13 Facility Replacements
Created May 2007
Page 27 of FY 11 Executive Summary
4
5
6
7
8
9
2
3
Replace Animal Care and Adoption Center and I<-9
Unit
Replace Parks and Recreation City-wide Programs
Office (currently located on Lynnhaven Parkway)
Relocate Resort Maintenance Compound away
from 14th Street
Replace Fire/Large Vehicle Repair Shop at Leroy
Drive
Replace Euclid Yard Buildings
Relocate EMS Administration Building and
Treasurer's Beach Branch
Replace Thalia Fire Station
Replace Police Special Operations/Evidence
Storage/Forensics Complex at Leroy Drive
Replace Parks and Recreation Landscape
Services/Parks Construction Facilities (currently
requires future funding
planned to come from swapping the City owned
property for a new building
Not funded -financing strategy is to swap City
owned property for a building and equipment
shelters
Funded for construction
Not funded
EMS portion complete -Treasurer's not funded
Funded for construction ~ •
Funded for construction
Not funded -funding for construction planned to
come from swapping the City owned property
iocatea on ~ynnnaven rari<way~ for a new building
10 Replace Chesapeake Beach Fire and Rescue Funded for construction
Station
11 Replace Police Fourth Precinct Funded for design
12 Replace Public Works/Highways Modular Buildings Not funded
at Dam Neck
13 Replace Blackwater Fire and Rescue Station Funded for design
Top 13 Facility Replacement Priority List
Highlighted Building Projects
- Top 13 Projects funded
• #4 -Large Apparatus Repair Shop (#3-125) $1.8M
• #8 -Design to Replace Police Special
Operations/Forensics/Evidence (#3-125) $335K
• #10 -Design to Replace Chesapeake Beach Fire &
Rescue Station (#3-244) $755K
- Maintenance, Rehab & Renewal projects funded
• Heritage Buildings (3.103) $75K
• Various Building HVAC Maint, Rehab & Renewal
(3.366) $200K
• Various Building Rehabilitation and Renewal (3.367)
$419,807
Highlighted Building Projects
- State Funded & Joint Projects
• Fire Training Center Improvement (3.133) $400K
• TCC-City Joint Use Library (3.175) $850K
• TCC Expansion/ Operation Smile (3.262) $700K
- Equipment & Site Acquisition
• Various Site Acquisition (3.368) $1,436,000
• Fire Apparatus (3.371) $2,858,361
-City Services
• Lighthouse Multi-Service Center (3.503) $3,946,000
TCC-City Joint Use Library: $850K
• Joint Project w/ TCC
Approximately 17% City of total $40+M project
• 120,000 Square foot
facility
• Design being finalized
• Sept 2010 Construction
• Open Sept 2012
Fire Equipment: $2.8M
Tiller truck for the Town
Center Fire and EMS
station: $1.318M
Foam pumper: $500K
TeleSquirt: $700K
Large Equipment
Shop: $1.8M
- Design Build: 10,800sf
- City currently uses 2,520sf
garage but requires large
vehicle maint work to be
performed outside
- New shop will facilitate
efficient maint on large equip,
provide adequate parts storage,
& reference/a d m i n a rea
- Frees up space which can be
reassigned for smaller vehicles
and equip
Police Complex: Leroy Road $335K
• Modernizes & Combines 3 Public Safety functions
- Special Operations
- Forensics
- Property & Evidence
• 32, 000 sq ft
• Vehicle Processing
• Enhanced DNA
Storage
• Frees up space in
Building 11
Chesapeake Beach
Fire/EMS Station $755K
-Current station
• Building 50+yearsold
• undersized for equip
• Challenging living
situation
- New Facility
• Meet needs of equip
• Provide adequate
living, training, meetings
spaces
•Better accessibility for
response times
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RELIMINARY CONCEPTUAL SITE LAYOUT
£NES"PE^KEREACR"RES~AI.°"
Light House Center Replacement $3.94M
-Current Facilit
y
• Inadequate storage space for winter shelter
bedding and mats.
• Inadequate space for teaching life skills, job
training
• One small area serving as waiting, reception,
winter shelter triage spot for clients.
• Limited to serve only the single homeless,
homeless families seek services in other areas
throughout the city.
-New Facilit
v
• Ability to increase number of services and
providers to deliver services to homeless
• Ability to serve homeless families in addition to
the single homeless
• Allow for a centralized intake process/system that
will provide a better system for services, reporting
and planning
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Strategy for the FY11 Buildings CIP
- Focus on MRR (Maint, Rehab, & Renewal):
Maintain efficiencies and Leverage fund
balance
- Continue to develop strategies for
resourcing City's Top 13 Facility
Replacements