JUNE 15, 2010 MINUTESCITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL
MAYOR WB./.IAM D. SL:SSOMS, JR., At-/.arge
V/CE MAYOR 1,01 %IS R. JONF.:ti, Bayside -District a
kITA SWh,'F,'T BEI /_ITTO, At-Large
GLENN R. DAMS, Rare Hal! -District 3
WI/,LIAM R. DeSTEPH, At-Large
FIARRY F.. DIEZEL, Kemprville -District 2
ROBERT M DYER„ Centerville -District 1
BARBARA MHEN/,EY, Princess Anne -District 7
JOHN E. UHRIN, Beach -District 6
ROSEMARY WILSON, At-Large
JAMBS L. WOOD, l:ynnhaven -District 5
CITY COUNCIL APPOINTEES
CITYMANAGER-./AMESK. SPORE
CITY ATTORNEY - MARK D. S77LES
CITY ASSESSOR - JERALD BANAGAN
C'/TY AUDITOR - /.YNDON S. REMIAS
CITY CLERK - RUTH HODGES FRASER, MMC
CITY COUNCIL WORKSHOP AGENDA
15 JUNE 2010
I. CITY MANAGER'S BRIEFINGS -Conference Room -
A. ELECTRONIC MEDICAL RECORDS
Chief Bruce Edwards -Emergency Medical Services
Gwen Cowart, Director -Communications and Information Technology
4:00 PM
B. 31sT STREET DEVELOPMENT AGREEMENT and DEED OF LEASE AMENDMENT
Steve Herbert, Deputy City Manager
C. CITY AND CITIZEN HURRICANE PREPAREDNESS
Chief Steve Cover -Fire
D. VIRGINIA BEACH TRANSIT EXTENSION
Mark Schnaufer, Transportation Planning Coordinator -Planning
CITY HALL BUILD/NG
2401 COURTHOUSE DRIVE
VIRGINIA BEACH, VIRG/NIA 23456-8005
PHONE: (757J 385-4303
FA,Y (757) 385-5669
E- MAIL: ctycncl@vbgov. com
E. PLANNING ITEMS PENDING
Jack Whitney, Director -Planning
-1-
MINUTES
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
June 15, 2010
Vice Mayor Louis R. Jones, called to order the CITY COUNCIL WORKSHOP in the City Council
Conference Room, re ELECTRONIC MEDICAL RECORDS on Tuesday, June 1 S, 2010, at 4:00 P. M.
Council Members Present:
Rita Sweet Bellitto, Glenn R. Davis, , Harry E. Diezel, Robert M. Dyer,
Barbara M. Henley, Vice Mayor Louis R. Jones, John E. Uhrin,
Rosemary Wilson and James L. Wood
Council Members Absent:
Mayor William D. Sessoms, Jr.
William R. "Bill " DeSteph
[Economic Trip -Germany)
[Attending Son's Graduation)
,June 15, 2010
-a-
CITY MANAGER `S BRIEFINGS
ELECTRONIC MEDICAL RECORDS
4:00 P.M.
Tom Green, Division Chief, Department of Emergency Medical Services, presented information re the
Electronic Medical Record (EMR) Project.
Division Chief Green displayed samples of handwritten Ambulance Service Records.
_:- _
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Bedside Data
Collection
Information shared Patient
from Hospital Improved Patient
Data Life care
Cycle
QIand
Training
~~~
~~
www.VABEACHEMS.com
Bedside Data Collection Present
• Currently data is gathered by most anything we can write on
• Data is often collected and documented retrospectively, up to an hour after the encounter
• How much does the provider remember?
• Are interventions properly recorded and timed?
Bedside Data Collection with Emergency Medical Services (EMS)
• Requires significant change management
• Change management requires knowledge of what is in it for the provider
• Real time data collection at the point of the patient encounter is reliable data
• Reliable data is an absolute when involved in research and outcome-based medical care
• Virginia Beach Emergency Medical Services (VBEMS) wants to know if the care we are
providing is the best care available
June 15, 2010
-3-
CITY MANAGER `S BRIEFINGS
ELECTRONIC MEDICAL RECORDS
(Continued)
Outcome Information Shared
• Currently EMS delivers the patient and, for the most part, is not involved in the outcome
• A unique partnership with Sentara Health Systems and VBEMS will allow sharing a patient's
course of treatment and outcome via a technology tunnel
• Accuracy ojfield data in the pre-hospital setting is vital to research and system analysis
• Total system involvement is a priority and the E911 system is the real first responder...they
must be let in
QI Using Outcomes
• Training is the cornerstone of VBEMS and EMS partners (E911, Fire, Police)
• Case studies by way of outcome based data drives training
• Check boxes do not tell how to provide better medical care, they give providers false
impressions
• The standard for the delivery of Nitroglycerine to patients with chest pains is 92%, VBEMS is
95%...so what?
Improved Patient Outcomes
• When training is visual, we believe healthcare providers can visualize their encounter
• They are armed with a higher level of understanding
• Providers are armed with a heightened "index of suspicion" because they have experienced the
outcome of a current patient presentation
• Field operations can be changed based on solid data
• Medical protocols are influenced by solid research
Why do we need an Electronic Medical Records (EMR) System
• Improve Pre-hospital patient care
• Better-trained providers
• Consistency in care
• Better patient outcomes
• Better record keeping and data management
• Outcome based focus
• System-wide review and inclusion
• State compliance /NEMSIS Data Set
Current Paper Process and Issues
• Inhibits CQI and training
• Limited information collected
• No fielded data for reporting
• Legibility
• No reconciliation to know if reports are missing
June 15, 2010
-4-
CITY MANAGER `SBRIEFINGS
ELECTRONIC MEDICAL RECORDS
(Continued)
Division Chief Green displayed the paper files.
www.VABEACHEMS.com
Tune 15, 2010
~.~.. --°
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-S-
CITY MANAGER `S BRIEFINGS
ELECTRONIC MEDICAL RECORDS
(Continued)
Current Paper Process and Issues
Current Paper
White Copy to
EMS Admin
_ ~ Pink Copy left
.with Patient
..,~..
Gold Copy to
.. ~ Pharmacy
a
Process & Issues
Manual Data
Entry
Vr inia
PPCR Filing
E N T A R A.. Cdbinet5
YA BEACN~ EMS
www. VAB EAC HEMS.com
EMS Field Reporting Technical Components
Field Data Collection
(Serial Cables)
y -- _ _..__._ _._ APPtianca:
Cardiac Monitor Fisid Bridge &
Cardiac interface
Wireless Mobile Router '~-s~?~,
1~' EMS
~jysio Control \
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(Varizon Air Card)
LifeN at
Physio Firewall
Santora Hosoitals
S entara Firewall ~
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Tiburon CAD/2DD0
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,Jude 15, 2010
Incident Gates
-6-
CITY MA NAGER`SBRIEFINGS
ELECTRONIC MEDICAL RECORDS
(Continued)
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Tiburon CAD Integration
using Red Alert Server
1
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Field Data
Collection Device
I Hos ital Receivin
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Image Trend Server _, (pre Register Patient)
,Iu»e 15, 2010
~ ~
www.VABEACHEMS.com
- 7-
CITY MANAGER `S BRIEFINGS
ELECTRONIC MEDICAL RECORDS
(Continued)
,Iui~e 1.5„ 2010
-8-
CITY MANAGER`S BRIEFINGS
31 S' STREET DEVELOPMENT AGREEMENT and DEED OF LEASE AMENDMENT
4:48 P.M.
Steve Herbert, Deputy City Manager, presented information re 31~StreetDevelopmentAgreementandDeed
of Lease Amendment.
Laskin Road Gateway
Beach Centre Laskin
Gateway Phase 3 31n
g('r~a.x~s€~d l~istrtra f~lan~~ ~ - -
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-9-
CITY MANAGER `S BRIEFINGS
31 s' STREET DEVELOPMENT AGREEMENT and DEED OF LEASE AMENDMENT
(Continued)
Property Ownership
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Proposed Hotel Description
• 120 -1 SO rooms, based on FAA Regulations and/or Applicable Law (primarily zoning
• Extension of Hilton Hotel or 3-Star, National Franchise complimentary to the 31S` Street Hilton
• 6, 500 square foot ground level retail
• 7, 500 square foot meeting space
• $30, 000, 000 Developer investment
Lease Amendment Requests
• Additional 60 spaces leased through an amendment to the existing Virginia Beach Development
Authority (VBDA) Lease
• Extend existing term of 380 space parking lease to be concurrent with the new 60 space parking
lease (65 years)
• Extend the term of the ground lease for the land under the hotel to be concurrent with the new
parking lease
Pedestrian Bridge Walkway Request
• Term Sheet does NOT approve a pedestrian bridge walkway
• Request only if new hotel is an expansion of the Hilton Hotel
• All costs for a pedestrian bridge walkway by the developer
,Juilc 15, 2010
-10-
CITY MANAGER `S BRIEFINGS
31St STREET DEVELOPMENT AGREEMENT and DEED OF LEASE AMENDMENT
(Continued)
• Net New Fiscal Impact (local tax revenue): $1- to $1.5-Million at stabilization
• Room Nights: 43, 800 a year at stabilization.
• New Jobs: 1 SO
31 Sr Street Garage Numbers
• 974 Spaces (380 Hotel, 531 Public, 63 Retail).
• Hilton Hotel Leases 380 spaces.
• Hilton Hotel requires 290 spaces (+90 available).
• Gold Key/Professional Hospitality Resources (GK/PHR) requests a lease of additional 60 spaces for
new hotel.
• 31 S' Garage is at peak use approximately 28 days a year; loss of 60 spaces will increase peak days to
35 days a year (+7).
Proposed 31St Street Garage Lease
• Market Rate: $840 a space per year with 10% escalator compounded every 5 years
• Term: 65-Year Term through an Amendment to the existing VBDA lease
• Lease Termination: If GK/PHR assembles Block D, VBDA, with City consent, can terminate lease
for 60 spaces in 31'" Garage
City Option to Lease 90 Parking Spaces From Gold Key
• Location: GK/PHR will provide the City an option to lease 90 parking spaces at the GK/PHR
parking garage located at 34`" Street or at one that may be developed at a GK/PHR project within
the Laskin Road Corridor
• Term: Two (2) years from approval of the Certificate of Occupancy for the new hotel. (The total
time before option execution is approximately S-8 years from now)
• Lease Rate equal to 31 S` Street Garage rate: The total lease rate for 90 parking spaces will be
equal to the total lease rate for the 60 parking spaces in the City's 31 S` Street Garage.
Lease of 90 Parking Spaces from GK/PHR
• 20-Year Initial Term: City's initial term is 20 years with additional/optional five year extensions
up to and not to exceed 65 years (concurrent with 60 space lease at 31 S` Street Garage)
• Management: GK/PHR will manage the 90 parking spaces in the 34th Street Garage or other
location, provide accounting and allow for oversight of collected revenue. Spaces to be in second,
third and fourth levels
• Revenue and Rates: City receives all revenues from the 90 spaces, less a management fee not
to exceed 5%. All spaces will be clearly designated and advertised for public use at the municipal
rates
,June 15, 2010
-11-
CITY MANAGER `S BRIEFINGS
31 s` STREET DEVELOPMENT AGREEMENT and DEED OF LEASE AMENDMENT
(Continued)
Opportunities and Benefits
• Supports $30-Million private hotel development
• Generates in excess of $I-Million a year in new tax revenue to the City
• Creates 43,000 new room nights a year and 1 SO new jobs
• Spreads out parking along the oceanfront diluting congestion in the 31S` Street/AtlanticAvmue
area
• Provides an increase of public parking at municipal rates (with option agreement)
• Continues Laskin Road Gateway Project
• No cost participation from the City
Timeline
• Briefing to VBDA on June 1 S, 2010
• Public Briefing to City Council June 1 S, 2010
• Consideration of Term Sheet by City Council June 22, 2010
• Consideration of Term Sheet (if approved by Council) by VBDA prior to July 1 S, 2010
,Jw~e 15, 2010
-12-
CITY MANAGER `S BRIEFINGS
CITY AND CITIZEN HURRICANE PREPAREDNESS
S: 00 P.M.
Fire Chief Steve Cover detailed information re Hurricane Preparedness.
Preparedness Messages
Individual Responsibility
Self-sufficiency
Evacuation Realities
Sheltering Options
Government's Roles and Capabilities.
Command and Control
Command encompassing Operations, Planning, Logistics, Finance/Administration, Incident Command
System: Command Staff and General Staff
Joint Information System (JIS)
Current Reality Desired Outcome
Decentralization Plan Update
Multi-media Format Stronger JIS Integration
Incident Command System (JCS) Regional Coordination
Public Information
Current Reality Desired Outcome
News Releases Social Media
Twitter/Facebook
VBTV Message Board
VBgov. com
Preparedness Brochures
Outreach Activities
Internal Member Communications
,Jule 15, 2010
-13-
CITY MANAGER`S BRIEFINGS
CITYAND CITIZENHURRICANE PREPAREDNESS
(Continued)
Warning Protective Actions
Current Reality Desired Outcome
Media Social Media
Emergency Alert System Texting
WebEOC
VBalert
Threat Driven Decisions are wind, and tornadoes and flood
Key Decisions
Evacuation Current Reality
Local Responsibility
Planning
Sheltering Desired Outcome
Refuge Identification
Concept of Operations
CLEARANCE TIMES
Slnw Recnnn.ce/Fleavv Traffic/Hinh Tnurict f)ccunnnev
Category U.S. Route 58 and
U.S. Route 460 I-64 I-64 Reversal
1 7.5 10.7 NA
2 22. S 24.7 16. S
3 37.6 37.2 23.8
4 60.8 62.7 39.6
4HF.7.TF.R 1)F.iLfANI)
Category Population
A ected Shelter Demand Shelter Capacity Surplus/Deficit
1 59,31 S 2, 975 18, 000 +1 S, 043
2 128,183 8,048 18,000 + 9,952
3 204,462 16,094 18,000 + 1,096
4 385,575 41,672 3,500 - 38,172
Evacuation
Current Reality
Reactive Basis
Category 4 Storm - 60 Hours
Category 3 Storm - 38 Hours
I-64 Reversal Plan
Bowers Hill Bottleneck
State Coordination
Desired Outcome
Proactive Evacuation Decisions
Community Cooperation
Transportation Options
,June 15, 2010
-14-
CITY MANAGER `S BRIEFINGS
CITYAND CITIZEN HURRICANE PREPAREDNESS
Traffic Control
Current Reality Desired Outcome
State/VDOT Plan Target Populations
Bowers Hill Bottleneck Local Integration
Lane Reversal Intelligent Traffic
Routes SS/460 Reversal
Self-Sufficiency: Get a Kit, Make a Plan, State Informed
Sheltering In-Place
Current Reality Desired Outcome
Viable Option Vulnerability Analysis
Supporting Critical Facilities Public Education
Institutional Support
Catastrophic Contingencies
Emergency Sheltering
Current Reality Desired Outcome
20+ Shelters
Feeding Capabilities
Security
Basic Medical
City/School Staffing
Category 3-S Storm Shelter Deficit
Human Services
Current Reality
Additional Shelters
Additional Staffing
Catastrophic Contingencies
Desired Outcome
Shelter Management Staff Expansion
Emergency Food Stamps Alternate Sheltering
Group Homes Individual Assistance
Sound Sheltering System
Special Needs Populations (SNP)
Current Reality
Accessibility
Regional Initiative
Registry Planning
Population Identification
Support Group Focus
Desired Outcome
Program Updates
Operational Registry
Triage SNP
,Iul~e 15, 2010
-IS-
CITY MANAGER `S BRIEFINGS
CITYAND CITIZENHURRICANEPREPAREDNESS
Commodities Distribution
Current Reality
Exercises
Public Health Partnering
Site Planning
Transportation
Current Reality
School Bus Discussion
Draft (MOU) Memorandum of
Understanding
Bus Contract Planning
Emergency Services
Desired Outcome
Continue Exercises
Staff Training
Equipment Identification
Desired Outcome
Staging Areas
State Bus Contract
Support Facilities
Department of Emergency Medical Services, City of Virginia Beach Fire Department and Police
Department
Current Reality Desired Outcome
Staffing Limitations Area Command
Good Working Relationship Continuity Planning
Unified Command Pre-Disaster Support
ICS WebEOC Utilization
Area Command
Infrastructure
Current Reality Desired Outcome
Operational Capabilities Intelligent Traffic
Debris Management Commodities Exercise
Regional Contracts Emergency Power
Contingency Planning Energy Assurance
Severe Repetitive Loss (SRL) Program
Emergency Power
fu»e 15, 2010
-16-
CITY MANAGER `S BRIEFINGS
CITYAND CITIZEN HURRICANE PREPAREDNESS
Emergency Communications
Current Reality
800 System Conversion
Overlay Regional
InterOperability Network
(ORION) System
Radio Cache
Satellite Phones
Mobile Computers
GIS Support
Emergency Planning
Current Reality
Preparedness Committee
State Planning
Regional Planning
Planning Efforts
Partner Collaboration
Exercise Program
Regional Collaboration
Volunteerism
Mitigation
Desired Outcome
Regional Interoperability
Communication Incident
Action Plan (IAP)
Non-Emergency Services
Web-based information
Desired Outcome
Expanded Planning
LEPC Revitalization
Citizen Corps Council (CCC)
Reorganization
Continuity of Operations
Planning (COOP)
2010 Atlantic Basis
Seacanal Hurricane Fnreca.c>
Forecast Parameter and 1950-2000
Climatolo In Parentheses Issue Date
December 9, 2009 Issue Date
Aril 7, 2010 Issue Date
June 2, 2010
Named Storms S 9.6 I1-6 1 S 18
Named Storm Da s NSD 491.1 SI-75 75 90
Hurricanes H 5.9 6-8 8 10
Hurrricane Da s HD 24. S 24-39 35 40
Ma'or Hurricanes H 2.3 3-S 4 S
Ma'or Hurricane Da s MHD S.0 6-12 10 13
Accumulated Cyclone Energy (ACE)
96.1 100-162 l50 185
Net Tropical Cyclone Activity (NTC)
100% 108-172 I60 195
Commonwealth of Virginia -Hurricane Evacuation Timeline Chart is hereby made a part of the record.
,Jule 15, 2010
-17-
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
5:26 P.M.
Mark Schnaufer, Transportation Planning Coordinator, presented information re the Virginia Beach
Transit Extension Study:
^ On going activities
^ Mode (BRT/LRT) Examination
^ Purpose and Need Statement
^ Station Areas
^ Multi-use Trail Coordination
^ Feeder Bus Network
^ New activities
^ Alignments East of Birdneck Road
^ Vehicle Storage and Maintenance Facility
^ Grade Separations
^ Coordination with NAS Oceana
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Identification of Station Areas
^ Developed criteria including:
^ Operational considerations
^ Development potential
^ Consistency with local plans
^ Examined a large list of potential sites
^ 2000 FEIS Station Areas
^ Other logical station locations
^ Held station area workshops in December
,June 15, 2010
- , ~-~~~~ti_.~~ _ ._
-18-
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Areas are consistent with Strategic Growth Area Plans.
Station Areas: Project Next Steps
^ Identify station sites (parcel locations) (Summer/Fall 2010)
^ Work through conceptual engineering issues
^ Site constraints (Summer/Fall 2010)
^ Develop conceptual site /architectural plans (Winter 2010/Spring 2011)
^ Coordination with NAS Oceana (on-QOingl
f~R~" Yutirio 8+.sth batlit ~i tbASsll! Sias ta~c,n a~; ~,tc ta,.~.~eti vim,.,,
,Jude 15, 2010
CITY MANAGER `S BRIEFINGS
VIRGINL4 BEACH TRANSIT EXTENSION STUDY
(Continued)
-19-
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
East of Birdneck Alternatives: Guiding Principles
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Jul~c 15, 2010
^ Serve the Convention Center
^ Connect to the "Dome" site at 19'" Street
^ Minimize environmental and community impacts and costs
-ao-
CITY MANAGER`S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
East End of Birdneck Options: Project Next Steps
^ Determine preliminary capitals costs of each alternative (Summer/Fall 2010)
^ Develop additional conceptual engineering for each alternative (Summer/Fall 2010)
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Preferred Vehicle Storage and Maintenance Facility Location Conditions
Adequate Storage for Light Rail Vehicles
Additional vehicle maintenance functions
Easy access from NS ROW
Not restricted by Oceana APZ
Property owned by City of Virginia Beach
Any Navy easement on property will require interpretation by NAVFAC
Access to site is across Navv aroperty
June 1.5, 2010
~~. iWrmMis 9tiCY kytlEid Cft4~RStRR Study w'..,.u.«a+,wh+...,,~....c.~ s.a t~«r.,.Y..rwa t=,~ +cw.,r
-21 -
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
VSMF (Vehicle Storage and Maintenance Facility) Next Steps:
^ Continue conceptual engineering and operational analysis (Summer/Fa112010)
^ Examine bus fleet maintenance and property requirements (Summer/Fa112010)
^ Examine potential impacts to surrounding community (Spring 2011)
^ Coordinate with Oceana on air easements and other issues (on-going)
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ful~e 15, 2010
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-22-
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Grade Separation: Project Next Steps
^ Grade crossing conceptual engineering at each intersection (Spring 2011)
^ Perform micro-simulations of key grade crossings (Spring 2011)
Multi-Use Trail Coordination
^ Project consultant completed conceptual feasibility for Multi-Use Trail within Norfolk
Southern right-of-way, based on criteria below:
^ Where there is at least 55' feet between the distribution poles and transmission towers,
or
^ Where both the distribution poles and transmission towers are on one side of the ROW,
or
^ Where there are either no transmission towers or no distribution poles or
^ No Dominion Virginia Power facilities
^ Only short disconnected segments are possible in ROW based on criteria
Multi-Use Trail Feasibility Conditions
^ Verifccation of available segments within ROW (right-of-way) will be provided as engineering
and design for the transit project advances (Spring 2012 at earliest)
^ City Parks and Recreation Department examining other adjacent ROW that may be available
for a continuous trail
^ City to develop Multi-Use Trail Plan in conjunction with the engineering and design phase of
the Transit project to identify trail location and cost
^ Multi-Use Trail cost will not be a component of the Transit project cost
^ City will pursue other funding options for trail (i.e. CMAQ and RSTP Transportation regional
funds)
,June 15, 2010
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
-23-
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
NAS Oceana Coordination
^ Stations
^ VSMF (Vehicle Storage and Maintenance Facility)
^ Grade Separations
^ Easements
^ Electrical Catenary Poles
~~'~- Y1t~ru6ir~s~tf~txaaStnd~r+u~r~w.:s}fit#w.e•~nv+~+*~r+~.~.w
NAS Oceana Next Steps
^ City, Hampton Roads Transit (HRT) project team and Navy in continued discussions
and coordination
^ Coordination with Rear Admiral Boensel, Commander, Navy Region Mid-
Atlantic
^ Document agreements between all parties throughout process
Key Capital Cost Methodology Assumptions
^ Five grade separations
^ Architecturally enhanced station features at Convention Center, Dome, Independence
^ Park and Rides (planning-level estimates of 250 cars each) at Witchduck,
Independence, Thalia/Lynnshores, Lynnhaven, London Bridge and Birdneck
^ Elevated Independence station
^ Different levels of contingency will be applied East and West of Birdneck
,Jwlc 15, 2010
NAS Oceana Coordination Issues
-24-
CITY MANAGER `S BRIEFINGS
VIRGINL4 BEACH TRANSIT EXTENSION STUDY
(Continued)
Up-coming deliverables
^ Final Definition of Alternatives (Fall 2010)
^ East of Birdneck Alternatives Study
^ Vehicle Storage and Maintenance Facility Study
^ Grade Separation Assessment
^ Capital Cost Methodology Report
^ Preliminary Cost Estimate (Late 2010)
^ Preliminary Ridership Forecasts (Late 2010)
Public Involvement
^ Community Advisory Committee Meeting
^ Economic Development Conference Room
^ June 24, 2010, 6:OOpm to 8:OOpm
^ Public Meeting/Open House
^ Westin
^ June 30, 2010, 6:OOpm to 8:OOpm
ALTERNATIVE ANALYSIS/SUPPLEMENTAL DRAFT ENVIRONMENTAL IMPACT STATEMElYT
~;
`Important City decision point
H~jr ~~+ ~gich tniq~t ~teas~a StteQp ae.,.c,~ arrt~ ~,~,~ _~
,June 15, 201 D
~~
-zs-
CITY MANAGER `S BRIEFINGS
VIRGINIA BEACH TRANSIT EXTENSION STUDY
(Continued)
•Requires action/approval from FTA to enter next phase of project.
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Jur~c 1,5, 2010
~~ } - ~~ . - - _ . - , ~~u a~ -ems -- _ ~~
-26-
CITY MANAGER `SBRIEFING
PLANNING ITEMS -Pending
5:58 P.M.
Jack Whitney, Director -Planning, gave a brief synopsis of the Planning Items pending for the July 6, 2010
and July 13, 2010 City Council Sessions:
July 6, 2010
Nimmo United Methodist Church Appeal (Certificate ofAppropriateness)
Nimmo United Methodist Church is appealing to the City Council the decision of the
Director of Planning to not grant the church a Certificate of Appropriateness for a
free-standing electronic display sign.
Section 1303 (c)(2) of the City Zoning Ordinance provides for appeals to the City
Council of any decision of the Director of Planning in denying a Certificate of
Appropriateness.
Newtown SGA Plan Amendments
An Ordinance to amend the Comprehensive plan by adopting the Newtown Strategic Growth
Area Master Plan, April 2010 (Final Draft Date)
General Booth Storage
Conditional Use Permit Modification
Beach District
The applicant is requesting a modification to the existing Conditional Use Permit in order to
relocate the business office for the facility from the interior of the site to the front of the site.
The additions will conform to the existing buildings with regard to colors and building
materials, adding visual interest to the front of the complex.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was opposition.
,Jude 1. ; 2010
-27-
CITY MA NAGER`SBRIEFING
PLANNING ITEMS -Pending
Scott Labiak
Conditional Use Permit
Beach District
The applicant requests a Conditional Use Permit to allow a skateboard ramp for personal
use in the front yard of the parcel (there is no useable rear yard).
The applicant has met with adjacent property owners, explaining the need for the
Conditional Use Permit and the desire to upgrade the ramp as required by the Zoning
Ordinance.
Signatures of support from the residents were submitted with the application.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was opposition.
City of Virginia Beach
(on behalf of Operation Smile)
Conditional Change of Zoning
Rose Hall District
Rezoning from R-SD Residential Duplex District and 1-2 Heavy Industrial District to I-1
Light Industrial District to allow the development of the site for a volunteer organization
dedicated to the care and treatment of children with cleft lip, cleft palate and other facial
deformities.
The exterior of the building will blend with those in the adjacent educational campus and will
be developed utilizing LEED (Leadership in Energy and Environmental Design) criteria.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition.
Consent Agenda
Juf~e 15, 2010
-28-
CITY MANAGER `SBRIEFING
PLANNING ITEMS -Pending
Real Estate Trust for Parcels B and E
Conditional Use Permit
Community Pier
Lynnhaven District
Conditional Use Permit to allow for the replacement of anon-commecial pier that is shared
by nine property owners.
The pier is located on a 4, 580 square foot lot in the Princess Anne Hills Park neighborhood.
The plat for the neighborhoods, recorded in 1961, contains a note that permits use ofParcels
B and E for lots 13, 14, 1 S, 1, 17, 18, 19, 20 and 21 for "boating and recreational purposes
only. "
This request for a community boat dock is limited to Parcel B only.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition.
Consent Agenda
Ramon W. Breeden, Jr.
Conditional Use Permit
Residential Kennel
Lynnhaven District
Conditional Use Permit to allow a residential kennel on the property. The Zoning Ordinance
requires a Use Permit if more than four (4) dogs over six (6) months of age are kept on a lot.
The applicant currently has seven (7) dogs on the proprety. These dogs are family pets.
The dogs live within the residence on the site which is temperature-controlled with both air
conditioning and heating
No complaints have been registered with either the Police Department or Animal Control.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition
Consent Agenda
,jul~e 15, 2010
-29-
CITY MA NAGER`SBRIEFING
PLANNING ITEMS -Pending
Kemp Enterprises, Inc.
Conditional Change of Zoning
Kempsville District
Rezoning of the existing A-24 Apartment District to A-24 Apartment District with a PDH2
overlay.
Applicant proposes a single family condominium development of 63 units at a density of 10.5
dwelling units per acre.
Proposed exterior building materials are brick, rough stone veneer and beaded vinyl siding.
The units are planned to be between 1,850 square feet and 2,400 square feet and no higher
than 38.6 feet in height.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition.
July 13, 2010
Cataldo Industries III, LLC
Conditional Change of Zoning
Lynnhaven District
Rezoning from R-7.5 Residential District to O-1 Office District in order to develop the site
with an 8, 000 square foot Child Care Center (Preschool and Daycare facility with up to 134
children) and an 8, 600 square foot office building.
The applicant has proffered the site layout, building design, traffic management measures
and signage.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (8-I)
There was no opposition.
JurJe 15, 2010
-30-
CITY MANAGER `SBRIEFING
PLANNING ITEMS -Pending
July 13, 2010
Kroger Limited Partnership I
Conditional Use Permit
Lynnhaven District
The applicant requests a Use Permit for the purpose of replacing 49 parking spaces on the
western side of the site with a 24' x 145' canopy, ftve fueling stations and an 8 x 14' kiosk
for employees
The canopy and kiosk will be constructed with materials to match the existing building.
Hours of operation will be 6: 00 A.M. to 11:00 P.M., seven days a week.
Applicant will landscape the fueling facility area and upgrade the landscaping in other areas
of the site.
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition.
Consent Agenda
Clare L. Friedberg
Street Closure
Beach District
The applicant requests the closure of a portion of Loretta Lane west of Miller Lane.
The applicant intends to incorporate the closed area into the surrounding property, which
will allow the applicant to develop the property with only minimal negative impact to the
Chesapeake Bay Preservation Area (CBPA).
The applicant will move through the CBPA review process upon the approval of the closure
of this right-of--way (applicant cannot apply until he owns the total site, including the rights-
of-way requested for closure).
Evaluation and Recommendation
Planning Staff recommends approval
Planning Commission recommends approval (9-0)
There was no opposition.
Consent Agenda
.Tune 15, 2010
-31 -
CITY MANAGER `SBRIEFING
PLANNING ITEMS -Pending
City Zoning Ordinance and Landscape Guide Amendments for Parking
City Zoning Ordinance Amendments required by 2010 General Assembly Actions:
- Definition of family
- Civil Penalties
- Family health care structure
The Workshop ADJOURNED at 6:05 P.M.
,Ju~lc IS, 2010