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NOVEMBER 16, 2010 MINUTESCITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR WILLIAM D. SESSOMS, JR., A(-Lmge VICE MAYOR LOUIS R. JONES, Bayside - Dislric( 4 RITA S4['EET BELL17T0, At-Large GLENN R. DAMS, Rose Hall - Dis(riG 3 Gi7LL1AM R. DeS77sPH, At-Large HARRY E. DIEZEL, Kempsville -District 2 ROBERTM. DYER„ Centerville -District 1 8,4RBAIZA M HENLEY, Princess Anne -District 7 JOHN E. UHRIN, Beach -District 6 ROSEMARY WILSON, At-Large JAMES 1.. WOOD, Lynnhaven -District 5 CITY COUNCIL APPOINTEES CITY MANAGER -JAMES K. SPORE CITY ATTORNEY - MARK D. STILES ('ITY ASSESSOR - JERALD BANAGAN CITYAUDITOR- LYNDONS. REMIAS CITY CLERK - RUTH HODGES ERASER, MMC CITY COUNCIL WORKSHOP AGENDA 16 November 2010 CITY HALL BUILDING 2401 COURTHOUSE DRIVE VIRGIN/A BEACH, VIRGIN/A 23456-8005 PHONE'.•(757J 385-4303 FA;~ (757J 385-Sb69 E- MAIL: ctycncl@vbgov.cotn I. CITY COUNCIL and SCHOOL BOARD BRIEFING -Building 19 - A. FIVE-YEAR FORECAST Catheryn Whitesell, Director -Management Services II. CITY MANAGER'S BRIEFING -Conference Room - 4:00 PM A. PLANNING ITEMS PENDING Jack Whitney, Director -Planning -1- MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia November 16, 2010 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL and SCHOOL BOARD BRIEFING re "FIVE YEAR FORECAST" in the Conference Room, Building 19, Tuesday, November 16, 2010, at 4: 09 P.M. Council Members Present: Rita Sweet Bellitto, Glenn R. Davis, William R. "Bill " DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr., Rosemary Wilson and James L. Wood Council Members Absent: John E. Uhrin Attending a hotel trade show in New York City and unable to attend the Forecast.) School Board Members Present: Vice Chair William J. Brunke, IV, Emma L. Davis, Patricia Edmonson, Chairman Daniel D. Edwards, Brent N. McKenzie, Ashley K McLeod, Patrick S. Salyer, and Carolyn D. Weems School Board Members Absent Dr. Todd C. Davidson, Sandra Smith-Jones and D. Scott Seery November 16, 2010 -2- CITY COUNCILandSCHOOLBOARD BRIEFING 4:09 P.M. FIVE YEAR FORECAST Catheryn Whitesell, Director -Management Services, advised the City Council and School Board look forward each year for the chance to talk about the long term financial strategies of the City. Today, discussion will entail some of the long term financial strategies of the City, cover some of the economic trends that are impacting both the revenues and expenditures, review the details of some of the major revenues streams that fund both the City and School Operations, as well as spend time concerning issues involving construction funding for both City and Schools and the details of the City and School Forecasts. Catheryn advised the Staff wished to secure some of the thoughts highlighted in the deficit. New technology (a small handheld device) will be utilized. Three (3) warm up questions will be at the beginning of the presentation and then questions re assumptions driving the revenues and expenditures in the Forecast. At the end of the Forecast, the number (deficit or surplus) is not the important thing. The assumptions that drove us to this point are the important aspect. Overview ^ Instant Voting ^ Economic Indicators ^ Revenue Forecast ^ Capital Improvement Program ^ School Forecast ^ City Forecast ^ Combined Forecast Instant Voting ^ This voting system is anonymous ^ At the end of this presentation are a series of questions that will test certain assumptions and change the forecast ^ Wait until I say voting is open ^ Press the number on your keypad that corresponds to your answer (the keypad will turn on when you push the button) ^ You can only select one answer ^ We will let you know when voting is closed ^ The results will display on the screen (Warm Up Question #1) I have been on the School Board or City Council for: 1. 0 to 2 years 2. 2 to 4 years 3. S to 10 years 4. 11 to 1 S years S. Over 1 S years 6. I can't remember 47% of the Members have been here S to 10 years. 24% have been here less than 2 years 12% have been here over IS years November 16, 2010 -3- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST (Warm Up 65% believe we are at the bottom, but beginning the path to recovery. (Warm Up The majority ruled same depends on the policies from Washington, D. C. November 16, 2010 -4- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST Mrs. Whitesell advised, as in the past, a Regional Summit was held. Some of the Regional Economists were requested to speak with the City Managers of the various cities concerning the future of the Hampton Roads Region and perhaps for the individual cities. In general, their consensus was: "this will be a slow recovery and barring any major threat, key pieces of the economy should recover to roughly the 2007 levels by the end of the forecast period, which is 2016. Retail sales should reach their pre- recessionarylevels by the end of next Summer. " Economic Indicators Regionally and nationally this will be a slow recovery There is general agreement that by the end of this Forecast we will be seeing a return to growth patterns of 2007: Retail sales by the end of next Summer Commercial rents and vacancies in the next 12 to 18 months Non farm related jobs should recover by 2013 Existing housing prices should begin to recover value by 201 S Individual net worth by 2017 November 16, 2010 -5- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST Virginia Beach continues to have a lower unemployment rate than the Nation or the Region. The forecast of unemployment by the Department of Energy shows unemployment peaking this year at over 10% and declining to 87% by the end of the Forecast period. The Congressional Budget Office is slightly more optimistic and sees unemployment `peaking" at just over 9% this year and then declining to a more historic level by 2016. November 16, 2010 -8- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST Mrs. Whitesell reviewed in detail some of the local Revenues. The slight rise and dip in the early years of the forecast is due to the use of and loss by the Federal Stimulus funding in both City and School programs. The City is expecting a slow and steady improvement in its revenue streams. November 16, 2010 -9- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST These assessments are expected to decline, by approximately 3%, in next year's Budget. By the end of the Forecast, assessments are expected to increase slightly. This is a reflection of the marketing expectations that housing and commercial values will begin to recover toward the end of the Forecast period. November 16, 2010 -10- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -11- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -12- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -13- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST CAPITAL IMPROVEMENT PROGRAM Both the City and School system have tremendous need for modernization and revitalization of existing infrastructure. Tough choices have been made to limit the Capital Improvement Program to minimize the impact of the recession on the Operating Budget programs and services. As the graph illustrates, funding in the construction programs has been sustained only through the use of fund balance and Federal Stimulus funding. The amount of current revenue allocated to support construction is shown as the green portion of the bar on this graph has decreased. November 16, 2010 -6- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST While there is a growth in the population over the Forecast period, the majority of this growth is in the over 45 age group, City-wide. Those under eighteen (18) continue to become a smaller percentage of the City's population. The median age for the City has increased to 36.3 years from 1990's average of 28.9. As our population ages and has ramifications for various programs offered by both City and Schools to the Citizenry, one concern raised at the Economic Summit was that nationally the percentage of the population in prime working age continues to shrink, while the dependency age groups of those under eighteen (18) and those over sixty-five (65) continues to grow as a percentage of the population. This will have some ramifications in terms of some of our entitlement programs at the Federal level. November 16. 2010 ~- CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -8- CITY COUNCILandSCHOOLBOARD BRIEFING FI vE YEAR FORECAST Mrs. Whitesell reviewed in detail some of the local Revenues. The slight rise and dip in the early years of the forecast is due to the use of and loss by the Federal Stimulus funding in both City and School programs. The City is expecting a slow and steady improvement in its revenue streams. November 16. 2010 -9- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST These assessments are expected to decline, by approximately 3%, in next year's Budget. By the end of the Forecast, assessments are expected to increase slightly. This is a reflection of the marketing expectations that housing and commercial values will begin to recover toward the end of the Forecast period. November 16, 2010 -10- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 CITY COUNCILandSCHOOLBOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -12- CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -13- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST CAPITAL IMPROVEMENT PROGRAM Cloth the (,'ity and School system have tremendous need for modernization and revitalization of existing infrastructure. Tough choices have been made to limit the Capital Improvement Program to minimize the impact of the recession on the Operating Budget programs and services. As the graph illustrates, funding in the construction programs has been sustained only through the use of fund balance and Federal Stimulus funding. The amount of current revenue allocated to support construction is shown as the green portion of the bar on this graph has decreased. November 16, 2010 -14- Debt Servic This graph looks at cash funding to the Capital Improvement Program in more detail. During the Recession, both the City and Schools either suspended pay-as you-go financing strategies or significantly reduced. The City was able to mitigate the impact of these decisions again by replacing lost funding with fund balance or Federal Stimulus Dollars. Those are both one-time sources and are expected to decline. As the economy improves, both the City and Schools are attempting to increase their use ofpay-as-you-go within the I The Debt Per Capita, which is the most restrictive of the four (4) debt indicators, remains the City's most restrictive. The $2, 400 cap is being approached in 2012 and actually achieves $2, 361 that year. November 16. 201 D CITY COUNCILandSCHOOL BOARD BRIEFING FIVE YEAR FORECAST -15- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST SCHOOL FORECAST To meet the need for economic development, infrastructure maintenance and School modernization projects indicates some discussion of increasing this indicator may be advisable over time Farrell Hanzaker, Chief Financial Officer -Virginia Beach City Public Schools, displayed the chart indicating the projected revenues and expenditures during the Forecast period. The first year shows a balanced budget. This is due to the fact that when Schools developed a Biennial Budget during the past year, the current Fiscal year and the year 2012 were covered. In order to balance the 2012 Budget, a combination of savings and reserve funds was utilized. In the last four (4) years of the Forecast, there is a $14.2-MILLLION deficit in 1214, a $10-MILLION deficit in 2013-2014, a $446, 000 surplus in 2014-2015 and in the November 16, 2010 -16- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST Nnvemher / h 2~ 1 ~ -17- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST This chart included Debt Service. November 16, 2010 -18- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 School Forecast (Continued) -19- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST Farrell Hanzaker advised the most significant cost drivers over the Forecast Period are the benefits cost. Those are primarily increases in the Health Care and the VRS rate. All other costs in the Forecast Period are basically stable and remain fairly `flat ". The School VRS rate is a significant cost driver in the entire Forecast Period. November 16, 2010 -20- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST CITY FORECAST Catheryn Whitesell, Director -Management Services, discussed the City Forecast. A key assumption is all the tax rates remains the same as in the approved Budget. No anticipated adjustments in the tax rates are included in the Forecast. November 16, 2010 -21- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -22- CITY COUNCILand SCHOOL BOARD BRIEFING November 16. 2010 FIVE YEAR FORECAST -23- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 -24- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST November 16, 2010 City Forecast (Continued) BOTTOM LINE Combined Forecast (City and Schools) - 25 - CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST BOTTOM LINE Combined Forecast (City and Schools) November 16, 2010 -26- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST Ways to Modify the Forecast Catheryn Whitesell posed the questions: 38 believe the economy will remain within the Forecast assumptions. 31 % believe the economy will beat the Forecast (do better than staff has predicted). 69% believe the State will reduce its financial commitment to Schools and the City. November 16. 2010 -27- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST 56% believe the Federal Government will reduce its financial commitment to Schools and the City. 53% believe City and Schools should try to set a goal of reducing costs by 2% 47% answered, while both the City and Schools should strive to remain efficient, both have reached a point where choices among services would have to be made to reduce the budget. November 16, 2010 -28- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST 63% felt that 1 % of total payroll should be set aside each year of the Forecast 39% believe that Infrastructure maintenance for both City and School systems is the service likely to experience the most increase in demand over the next five (5) years Human Service programs was a strong second. November 16. 2010 -29- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST 65% believes City and Schools should try to provide additional cash funding of $2.5-MILLION each year. 61 % answered "Just about right given where the economy is likely to be. " November 16, 2010 -30- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST 59% do not believe we need to increase the limit at this time 35% advised "Yes, but only for projects that bring revenues to support the increased debt service costs " 6% would need more information. SO% would not consider any increase 28% advised need to wait and see what service reductions may need to be made with the Budget 11 % increase the Real Estate tax rate, but not increase the average taxpayer's bill 6% consider an increase in Personal Property taxes on vehicles or reinstating the boat tax November 16, 201 D -31 - 13% stated "State Budget reductions due to the slow economy and the loss of the Stimulus funds. 31 % stated "Reductions in Federal defense spending" 6% stated "Storm Water TMDL " 19% stated "Health care costs " 31 % stated "VRS Retirement costs " Mrs. Whitesell amended the time limit to 18 months and the State Budget reductions and VRS Retirement costs become the most significant threat. November 16, 2010 CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST -32- CITY COUNCILand SCHOOL BOARD BRIEFING FIVE YEAR FORECAST 39% stated "Jointly form a government reform and Restructuring Citizens Committee " 22% are split between Meet together once a quarter and Work together to push for State funding for transportation and schools " 11 % stated "Form a Consolidation Committee to look for new opportunities to eliminate duplication between the The majority believe the Forecast "helps to set the long term financial picture as we head into the budget season 'and "Would like to spend more time discussing long term financial strategies. " The Five-Year Forecast ADJOURNED at S: 03 P.M. November 16, 2010 -35- CITY MA NAGER `S BRIEFING PLANNING ITEMS PENDING Evaluation and Recommendation The Planning Staff recommended approval with conditions Planning Commission recommended approval (11-0) There was no opposition. ZION TEMPLE MINISTRIES CHURCH OF GOD IN CHRIST Conditional Use Permit Kempsville District The applicant is requesting a Conditional Use Permit to operate a religious facility within a portion of a building located in the I-1 District The applicant will lease 2,419 square feet of space within the building The applicant indicates that the church currently occupies the space but they were initially unaware of the requirement for a Conditional Use Permit Religious services are held on Sunday from 9: 00 A.M. until 2:00 P.M., Bible study and prayer meetings are held on Wednesday from 7:00 P.M, until 9:00 P.M. and Youth/Music Ministries are held from 2:00 P.M. until 4:00 P.M. on Saturday The church currently has 25 members and hopes to grow to about 87 members pending approval of the Fire Marshall. Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (I1-0) There was no opposition EAGLE A UCTION d/b/a TIDEWATER A UTO A UCTION Conditional Use Permit Kempsville District A Conditional Use Permit was approved on this site by City Council in 2006 for outdoor storage of motor vehicles, a 60, 000 square foot vehicle repair body shop and an indoor, wholesale auto auction facility of 80, 000 square feet. The indoor auto auction can be operated "by right" under the current I-1 Light Industrial zoning. Condition 5 of the approval limited the height of outdoor lighting to be no higher than 14 feet. According to the applicant's Lighting Consultant, the submitted plan depicted 121 light poles with a total of 490 lamps that would generate 149,259 watts of bright white light. The applicant proposes to modem this condition for a plan with only 21 light poles, all 39 feet high with the exception of 1 pole closest to the residential neighborhood being only 30 feet high. The proposed 21 light poles will support 48 lamps that will generate 36,945 watts of yellowish, less glaring light. A minor shift of the buildings is also proposed. November 16, 2010 -34- CITY MA NAGER `S BRIEFING PLANNING ITEMS PENDING 5:12 P.M. Jack Whitney, Director -Planning, gave a brief synopsis of the Planning Items pending for the December 7 and December 14, 2010, City Council Sessions: December 7, 2010 FIRST LANDING FOUNDATION Five (5) Roadside Guide Signs Lynnhaven and Beach Districts The applicant is requesting five (S) Roadside Guild Signs to be located in the public-right-of--way along Shore Drive and Atlantic Avenue in accordance with Section 211.1 of the City Zoning Ordinance (CZO) VIBRANT FUNDING. LLC Conditional Use Permit Beach District The applicant is requesting a Conditional Use Permit to allow development of the site for an Automobile Museum The applicant proposes to display British sports cars, Vintage 1950's and 1960's, in a setting similar to other Automobile Museums throughout the Country The applicant plans to display approximately 40 automobiles in the 10, 893 square foot building. A gift shop will also be available Evaluation and Recommendation This Planning Staff recommended approval with conditions Planning Commission recommended approval (11-0) There was no opposition TRUSTEES OF ST. ANDREWS UNITED METHODIST CHURCH Conditional Use Permit Modification Kempsville District The applicant is requesting a Modification of a Conditional Use Permit approved by City Council on June 10, 1968 The request is to allow three small additions to the existing church building The proposed additions are in keeping with the scale and design of the existing building November 16, 2010 -33- November 16, 2010 Mayor William D. Sessoms, Jr., CONVENED the City Council Workshop City Manager's Briefing re PLANNING ITEMS PENDING in the City Council Conference Room, Tuesday, November 16, 2010, at 5:12 P.M. Mayor Sessoms recognized James K. Spore, City Manager -Virginia Beach, Virginia, as recipient of the Award for Career Excellence in Honor of Mark E. Keane (former ICMA Executive Director). This award recognizes an outstanding local government administrator who has enhanced the effectiveness of government officials and consistently initiated creative and successful programs. Council Members Present.• Rita Sweet Bellitto, Glenn R. Davis, William R. "Bill " DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr., Rosemary Wilson and James L. Wood Council Members Absent: John E. Uhrin (Attending a hotel trade show in New York City and unable to attend the Forecast.) November 16, 2010 -35- CITY MANAGER `S BRIEFING PLANNING ITEMS PENDING Evaluation and Recommendation The Planning Staff recommended approval with conditions Planning Commission recommended approval (11-0) There was no opposition. ZION TEMPLE MINISTRIES CHURCH OF GOD IN CHRIST Conditional Use Permit Kempsville District The applicant is requesting a Conditional Use Permit to operate a religious facility within a portion of a building located in the I-1 District The applicant will lease 2,419 square feet of space within the building The applicant indicates that the church currently occupies the space but they were initially unaware of the requirement for a Conditional Use Permit Religious services are held on Sunday from 9: 00 A.M. until 2:00 P.M., Bible study and prayer meetings are held on Wednesday from 7:00 P.M. until 9.•00 P.M. and Youth/Music Ministries are held from 2:00 P.M. until 4:00 P.M. on Saturday The church currently has 25 members and hopes to grow to about 87 members pending approval of the Fire Marshall. Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) There was no opposition EAGLE AUCTION d/b/a TIDEWATER A UTO A UCTION Conditional Use Permit Kempsville District A Conditional Use Permit was approved on this site by City Council in 2006 for outdoor storage of motor vehicles, a 60, 000 square foot vehicle repair body shop and an indoor, wholesale auto auction facility of 80, 000 square feet. The indoor auto auction can be operated "by right" under the current I-1 Light Industrial zoning. Condition S of the approval limited the height of outdoor lighting to be no higher than 14 feet. According to the applicant's Lighting Consultant, the submitted plan depicted 121 light poles with a total of 490 lamps that would generate 149,259 watts of bright white light. The applicant proposes to mods this condition for a plan with only 21 light poles, all 39 feet high with the exception of 1 pole closest to the residential neighborhood being only 30 feet high. The proposed 21 light poles will support 48 lamps that will generate 36, 945 watts of yellowish, less glaring light. A minor shift of the buildings is also proposed. November 16, 2010 -36- CITY MA NAGER `S BRIEFING PLANNING ITEMS PENDING Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) with an Addition to the conditions regarding size and type of bulb There was no opposition R.M. CLARKS, L.L.C. Conditional Zoning Centerville District A proposal to rezone five existing R-SD Residential District properties to Conditional B-2 Community Business and develop the site with a retail use, aCare-A-Lot Pet Supply Store. The proposed building is one-story with a maximum height of 28 feet, containing 20, 000 square feet in floor area and will be positioned in the southeast portion of the site. Eighty (80) parking spaces are depicted on the plan. The applicant will need to obtain a variance to the required number of spaces (100) unless the City Council adopts the parking recommendations proposed by the Green Ribbon Committee. Conceptual Plan depicts the entrances to the site: one from Indian River Road and one across City owned property onto Ferry Point Road. The proposed entrance on Indian River Road is located at the eastern portion of the property and is subject to change if and when the property owners to the East and West decide to sell their sites. The applicant must acquire the City owned parcel between the subject site and Ferry Point Road and rezone it to B-2 Community Business District in order to make the proposed Ferry Point Road entrance feasible. The applicant has elected to move forward without the City parcel due to contract issues. The applicant intends to rezone the Ferry Point Road access parcel when an agreement is reached with the City. The proffered site plan cannot be adhered to without incorporation of the City parcel and access to Ferry Point Road. Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) with a revision to the time of garbage pick-up and deliveries in Proffer 12 There was no opposition November 16, 2010 -37- CITY MA NAGER `S BRIEFING PLANNING ITEMS PENDING EDEN VENTURES. LLC -JAMES C. McNUTT Conditional Use Permit Beach District The applicant requests a Conditional Use Permit to allow development of the site for a Nightclub/Bar. The building is 8, 325 square feet. The proposal depicts 3, 050 square feet of the building devoted to the restaurant space and 1,1 SS square feet at the rear facing 33"d Street is a dining terrace. A performance venue area is depicted as 3, 818 square feet with the balance of the building area devoted to the kitchen and restrooms. There are no plans to alter the exterior of the building, except to clean the concrete panels, paint the brick veneer and the metal railing and to add signage and brick planters along the front of the building facing 32"`~ Street. The proposal requires a minimum of 83 parking spaces. The parking lot will be striped to accommodate at least 20 vehicles, but the applicant believes he can valet park 40-SO vehicles on the site. The hours of operation will be daily 11:00 A.M. to 2:00 A.M. The restaurant will operate daily 11:00 A.M. to 10:00 P.M., when the entire operation will convert to a Nightclub/Bar and performance venue. Evaluation and Recommendation This Planning Staff recommended approval with 19 conditions Planning Commission had no recommendation (S-S with 1 abstention) There was no opposition December l4, 2010 OLYMPIA BENDIX. IV. LLC Subdivision Variance Lynnhaven District The applicant requests is to subdivide the property into two parcels, so each of the existing office buildings will be on a separate lot. The existing site area is 7.915 acres, zoned 0-2 Office District and contains two exiting frve-story office buildings. Access to the site is via the terminus of Bendix Road. The land is currently owned by one company and the buildings are owned by separate companies under lease agreements. The buildings are also financed by different lending institutions. Having buildings owned and financed by separate entities on one parcel, which is owned by a different entity is posing lending and property tax escrow issues. The proposed lots: Parcel 2-A will contain 4.399 acres and Parcel 2-B will contain 3.516 acres. Parcel 2-B will not have frontage on a public street and a variance is required. Private ingress/egress cross parking, drainage and utility easements will be provided over the existing infrastructure to serve both parcels. Each parcel meets the minimum lot area requirement and their respective parking requirements. November 16, 2010 -38- CITY MANAGER `S BRIEFING PLANNING ITEMS PENDING Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) There was no opposition BEREANBIBLE CHURCH Conditional Use Permit Centerville District The applicant requests a Conditional Use Permit to allow a church to occupy a port of an existing building. The church currently meets Sundays at another location and proposes Sunday services at this site from 9: 00 A.M. to 1:00 P.M. The current membership is 20 with plans to grow in the future. The church also plans on continuing its outreach services to the community focusing on assisting widows. The church has helped widows in the form of financial assistance, remodeling work and installation of handicap ramps. Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) There was no opposition NEW LIFE MISSION Conditional Use Permit Bayside District The applicant requests a Conditional Use Permit to allow a religious use and Daycare facility within an existing 3,168 square foot building. Religious services are held on Sunday from 10: 00 A.M. to 1: 30 P.M. and from 7:30 P.M. to 9:30 P.M. Wednesday Bible Study is from 7:30 P. M. to 9:00 P.M. and Friday services are from 7.•30 P.M. to 9:30 P. M. The church has 70 members. Daycare hours of operation are Monday through Friday from 6.•00 A.M. to 6:00 P.M. Children cared for at this facility will range in age from eight months to four years. Proposal is that maximum number of 35 children will be in the Daycare at varying times during the hours of operation. Three (3) employees are anticipated to operate the Daycare. There are fourteen (14) parking spaces located on the eastern side of the building. No exterior building modifications are proposed; however, five (S) small trees within the street frontage area are to be installed and the parking lot re-striped. November 16, 2010 -39- CITY MA NAGER `S BRIEFING PLANNING ITEMS PENDING Evaluation and Recommendation This Planning Staff recommended approval Planning Commission recommended approval (11-0) There was no opposition INTERFACILITY TRAFFIC AREA AND VICINITY MASTER PLAN, October 2010 Ordinance to AMEND the Comprehensive Plan by ADOPTING the Interfacility Traffic Area and Vicinity Master Plan. BRENDA "KAY" FREEMAN Conditional Use Permit Princess Anne District The applicant requests a Conditional Use Permit to allow an indoor recreation facility fitness center) within a 4, 800 square foot unit of an existing retail center. The hours of operation are seven days aweek/twenty four hours a day. One staff person will be on site during set peak times. Evaluation and Recommendation This application was requested to be expedited from the December Planning Commission. Planning Staff has not completed the staff report for the December Planning Commission at the time of this presentation. November 16, 2010