04122011 QUALITY PHYSICAL ENVIRONMENT PRESENTATIONBudget Workshop
FY 2011-12
April 12, 2011
Quality Physical Environment
1
Quality Physical Environment
FY 2010 FY 2010-11 FY 2011-12 %
Quality Physical EnvironmentActualAdjustedProposedChange
Budgeted Expenditures$ 188,223,704$ 216,071,965$ 223,883,6563.62%
FTEs 1,398.88 1,384.78 1,407.381.63%
12.9% of
Business Area includes Planning, Public
?
Total
Utilities and Public Works Departments
Operating
City Council Goals:
?
Budget
Create a financially sustainable City providing
?
excellent services
Improve transportation services
?
Revitalize neighborhoods and plan for the
?
future
Fee/Tax Increases:
?
Storm Water Fees
?
New Solid Waste Collection Fee (January 1,
?
2012)
Sewer Rates (adopted in FY 2010-11
?
effective for FY 2011-12)
Hydrant Meter and Water Meter Fees
?
2
Quality Physical Environment
Major Revenues
Revenue Sources
Fees and Charges
Water and Sewer Fees
?
Storm Water Fees
?
Waste Management Fees
?
1.3%
Permits, fines and other miscellaneous fees
?
13.3%
1.5%
Interest
?
Dedicated Revenues
Open Space
?
Recreation Center Maintenance
?
15.6%
SandbridgeTIF and SSD
?
Tourism Investment Program Fund
?
66.5%
LynnhavenMall TIF
?
Town Center SSD
?
State
VDOT Road Maintenance Funding
?
1.8%
Clean Community
?
Other Local
Services to other departments or funds paid
?
for via transfer of funds
Fees & Charges for ServicesDedicated Taxes
Fund Balance
State Fund Balance
Water and Sewer Fund forprior-year water
?
Other Local (Transfers)City
services contract true-up
3
Planning & Community
Development
April 12, 2011
Jack Whitney
4
Planning
$ Change
FY 11
Adjusted to
FY 10-11 FY10-11 FY 11-12 FY 11-12 FY 12
Program UnitAdjustedFTEProposedFTEProposed
Planning 9,510,6281139,278,067110(232,561)
Department
Mass Transit3,832,15504,359,1450526,990
Total13,342,78311313,637,212110294,429
RevenuesExpenditures
$ 840,000
$ 903,870
6%
$ 3,425,611
7%
25%
$ 4,359,145
32%
$ 9,013,079
$ 8,374,197
66%
61%
$ 358,522
3%
Mass Transit (TIP, TIF)Fees
TransfersGeneral Fund City Support
OperationsPersonnelMass Transit
5
Planning
Zoning Code Inspector Position
Reduced ability to respond to development activity.
?
Reduced ability to enforce City Council conditions.
?
Zoning code enforcement of commercial and recreational vehicle permits will be
?
eliminated or transferred.
Backflow and Cross Connection Control Program to Public Utilities
Transfers two FTEs from the Planning Department’s budget to the Department of
?
Public Utilities.
Master Address Repository (MAR) positions
Creation of a MAR will improve citizen access to official, site, owner, and billing
?
address information
MAR will increase accuracy of street address information including information
?
needed for public safety response systems.
Official addresses for vacant lots, commercial and office suites will be created and
?
accessible.
MAR provides ability to report, resolve and track street address problems.
?
6
Planning
FY 2011-12 Trends & Highlights
Created budget units to track and report operational cost associated with boards
?
and commission
Volume of work steady during slowed economy as community focuses on
?
maintenance more than new construction
Led in completion of four SGA plans –5 th, Rosemont underway
?
Continued expanded HRTservice
?
Cutting edge customer service innovations underway
?
Continued progress on Environmental Sustainability
?
Continued staff support to the SGA office
?
Development of Form Based Code
?
7
Public Utilities
April 5, 2011
Thomas Leahy
8
Public Utilities
$ Change FY
11 Adjusted
to FY 12
FY 10-11 FY10-11 FY 11-12 FY 11-12
Proposed
Program UnitAdjustedFTEProposedFTE
Director’s Office390,8583.0391,9253.01,067
Engineering7,413,99781.07,812,62584.0398,628
Lake Gaston Facilities2,885,30403,182,0650296,761
Water Services Contract29,716,190029,629,5250(86,665)
Operations Admin.2,924,29921.03,471,78821.0547,489
Water Distribution3,603,57941.03,744,56841.0140,989
Water Pump Stations2,635,70025.02,755,46325.0119,763
Meter Operations3,293,14745.03,593,12145.0299,974
Sewer Collection5,632,36364.06,670,62764.01,038,264
Sewer Pump Stations6,201,99959.06,784,12261.0582,123
9
Public Utilities
$ Change FY
11 Adjusted
to FY 12
FY 10-11 FY10-11 FY 11-12 FY 11-12
Proposed
Program UnitAdjustedFTEProposedFTE
Business Division6,935,93665.57,407,51368.0471,577
Debt Service16,389,014017,763,84101,374,827
Reserves3,200,16102,077,4400(1,122,721)
Transfer to Other Funds15,413,210017,943,40002,530,190
Total106,635,757404.5113,228,023412.06,592,266
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Public Utilities
Revenues
Expenditures
3.0%
0.6%
0.4%
2.4%
1.8%
15.8%
24.5%
15.7%
40.3%
94.0%
1.5%
PersonnelOperating
Charges for ServicesNon-Revenue Receipts
CapitalDebt Service
ReservesTransfers
TransfersSpecific Fund Reserves
Depr & Bad Debt
11
Public Utilities
Highlighted Changes to FY 12 Budget
The Capital Improvement Program is being increased from $25 M a year to $40 M a
?
year to address the Sanitary Sewer Consent Order and Aging Infrastructure needs.
The Backflow Prevention Inspection program is being transitioned from the Planning
?
Department to Public Utilities.
An additional electrical crew is being added to Operations and Maintenance to
?
enhance electrical maintenance at sewer pump stations. Public Utilities maintains
over 400 sanitary sewer pump stations in the city.
Conversion of a part-time position to a full time position to address increased
?
workloads associated with the Accounts Payable workload associated with the 60%
increase in the Capital Improvement Program.
Public Utilities will be presenting the new Waste Collection Fee on the Combined
?
Services Bill (presently just water, sanitary sewer and storm water) and will be
responsible for the billing and collection for this newly implemented fee.
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Public Utilities
FY 2011-12 Trends & Highlights
One of the lowest water and sewer bills in southside Hampton Roads
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Dramatic decline in sewer blockages and overflows (SSO’s)
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Technology improvements: Reduced wait time, dropped calls, service terminations.
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Expanded payment options
Rich array of services: Same day turn-on, 24/7 service outage response, one-hour
?
residential response for sewer blockage
Satisfaction Survey –89%
?
Zero or negative revenue growth (w/o a rate increase)
?
50% of the $4 billion utility system is more than 30 years old and 20% more than 40
?
years old
The Regional Sanitary Sewer Consent Order contains a looming $250-400 million
?
unfunded mandate
13
Public Works
“Delivering Excellence, Serving with Pride”
April 12, 2011
Jason Cosby
14
Public Works
Total PW Budget: $143M
Expenditures
Revenues
1.73%.74%
4.01%
6.91%
Personnel
1.28%
8.63%
$53,810,951
Operating
$71,783,317
37.54%
Capital
20.84%
$1,836,472
65.68%
65.67%
Debt Service
$2,484,430
50.08%
0.88%
Reserves
1.68%
$1,055,774
Transfers
$12,359,097
General Fund $94,131,823
Parks and Rec Special Rev. Fund $2,413,510
Other (Open Space SRF, Grants, Capital Projects ISF, TIP Fund) $1,257,111
Stormwater Utility Enterprise Fund $29,872,023
City Garage Internal Service Fund $9,909,890
Fuels Internal Service Fund $5,745,684
15
Public Works
$ Change FY
11 Adjusted to
FY 10-11 FY10-11 FY 11-12 FY 11-12 FY 12
Program UnitAdjustedFTEProposedFTEProposed
Administration 20.0020.00
7,181,2657,219,22037,955
Fleet Management15,540,74279.0014,883,18479.00
(657,558)
Building Maintenance
23,568,057174.9022,513,013174.00(1,055,044)
Engineering
92.0099.00474,619
8,990,8959,465,514
InfrastructureMaintenance
29,669,888222.0031,563,151230.001,893,263
Operations Management
3,797,87048.004,073,18251.00275,312
Traffic Management
4,004,92538.884,287,76939.88282,844
Real Estate
981,81112.00891,93512.00(89,876)
Facilities Management00.002.00
475,658475,658
Waste Management
30,538,956180.5032,043,114178.501,504,158
Other Costs00
10,430,05213,414,8712,984,819
Public Works Grants15,000015,00000
Debt Service2,506,02502,484,4300
(21,595)
Total867.28885.38
$137,225,486$143,330,041
$6,104,555
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Public Works
Service Changes
Establish a Waste Management Fee:
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The $10 monthly fee will cover the operational costs
of providing the current municipal solid waste service (black cans) and would become effective
January 1, 2012.
Increase in the Storm Water Fee:
?
The 7.5 cent increase addresses backlogs and provides
funding for additional capital projects and infrastructure maintenance and repair, including
neighborhood infrastructure revitalization, sediment removal, ditch cleaning, cave in repair, and
sub-basin water quality.
Establishing a Neighborhood SSDDredging Program:
?
This program is a partnership
between the City and neighborhood residents to ensure that the LynnhavenRiver, RudeeInlet,
the Elizabeth River, Broad Bay, and LinkhornBay navigation channels are adequately dredged.
Special Service Districts may be established in requesting neighborhoods to fund the dredging of
their navigation channels. The City will be responsible for main and spur channels.
Establishing a Capital Projects Internal Service Fund:
?
This fund provides for resources
necessary to implement the capital projects resulting from the Governor’s Transportation Plan.
The Governor’s Plan provides $361 million, including funding for 8 major road projects.
Decrease in Research:
?
An Administrative Analyst position is eliminated in the Business Center
and will reduce research for key issues related to department operations. Departmental
response times to requested information will be increased.
Decrease in Oversight of Energy-Related Activities:
?
The elimination of the part-time
Engineer will reduce the oversight of the City’s energy efficiency initiatives. The Department
intends to work with the Sustainability Office in the Planning Department to pursue grant funds
to possibly offset this loss.
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Public Works
Accomplishments & Highlights
Recycled Asphalt Product (RAP)
?
New Yard Debris Recycling Contract
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Design-Build Delivery
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In-House Operation of Household
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Hazardous Waste (HHW)/White
Public-Private Partnerships
?
Goods
Multi-Outcome Projects
?
Energy Efficiencies
?
Summer Boiler, LED Lighting, Fluorescent
?
Lamp Upgrades, Window Replacements
Emergency Response
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Nor’easter 2009 Damage,
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Competitively Obtained Funds
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Assessment & Reconstruction
Multiple Projects Completed
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Warm Asphalt Mix
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(Green Initiative)
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