01242012 LIFEGUARD SERVICES PROCUREMENT PROCESS
Lifeguard Services
Procurement Process
RFP #EMSV-12-0032
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Process Timeline
August 11, 2011 –City Council directed Staff to
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prepare a governmental estimate while
simultaneously performing an RFP process
September 16, 2011 –RFP issued
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October 12, 2011 -EMS estimated cost submitted
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in a sealed envelope to the City Auditor
October 13, 2011 –RFP closed with one
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response, Virginia Beach Lifesaving Service, Inc.
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Process Timeline
All pricing was redacted from VBLS proposal for
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review purposes. Review committee determined
VBLS to be fully qualified.
November 17, 2011 –VBLS and EMS contacted to
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provide revised and deduct pricing for Options J
(Coverage Reduction); L (Boat Patrol); S (ALS
Requirement)
December 13, 2011 –City Council briefed on process
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and cost comparison
January 10, 2012 –City Council reviewed proposals
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again and requests additional information and
briefings from VBLS and Staff
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Cost Analysis
Vendor Proposal
Final vendor price established after considering deduct options,
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first year cost $1,445,000;
5 Year Cost; $7,309,636
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Proposed a$100,000 annual deduct for several exceptions that
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further changed the Scope of Service and were not accepted by the
City
Includes $500,000 Performance Bond
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Contract proposal includes a 2% annual escalation clause
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Cost Analysis
Staff Estimate
Staff estimates validated by Management Services and City Auditor, after
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considering deduct options, first year cost $1,210,586
5 Year Cost; $5,652,226
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No annual escalation clause
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For public vs. private service comparison purposes, major cost factors
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applicable to a private vendor were added to the Staff estimate:
2% annual escalation
–
Liability insurance
–
Workman’s comp costs
–
Performance bond costs
–
BPOL and Personal Property Taxes
–
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Cost Analysis
The adjusted EMS cost estimate for
•
comparison for first year cost is $1,244,180
5 Year Total; $6,047,169
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After business cost factors were added to the
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Staff estimate, there remains a $1.2M or 17%
variance over the life of the contract
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Virginia Beach Lifeguard Program
Experience
Capability and Skill
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Virginia Beach EMS
Experience
Public safety leader for more than 38 years
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Responded to nearly 39,000 emergency calls
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in 2011
Operated a marine rescue team for more than
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30 years
Oceanfront lifeguard contract administrator
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for more than 20 years
USLA certified
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Virginia Beach EMS
Experience
Staffed lifeguard stands with supplemental
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patrols 6 pm to dusk on the Resort Beach for
two summers
Provided off-season lifeguard patrols on warm
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weather days
Provided lifeguard services in SandbridgeArea
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2010 and 2011 seasons (14 stands and 3
patrol vehicles)
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Virginia Beach EMS
Capability and Skill
Full-time management and support staff
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Field operations 24 hrs/day
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Professional training staff
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Access to multiple EMS and City facilities in
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the Oceanfront Area for operations and
logistics
Proven track record of cost efficient
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operations
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Virginia Beach EMS
Capability and Skill
Existing equipment utilized wherever possible
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to maximize efficiency and reduce cost
Fully integrated with City’s Emergency
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Response System (police, fire, E911, etc)
Access to myriad existing City resources for
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support
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Virginia Beach EMS
Capability and Skill
Infrastructure in place to establish program
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Anticipate hiring from existing pool of
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lifeguards and supervisors ($11.26 and
$13.51/hr respectively)
Maximum flexibility to adjust to meet evolving
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needs and fiscal realities
Ambulance staffing will not be reduced to
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support lifeguard operations
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Summary
City staff has significant experience managing
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public safety and lifeguard operations
EMS has a proven record of efficiency and
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ability to adjust for evolving demands
Infrastructure and resources are in place to
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support expansion of the current EMS
lifeguard organization to deliver services at
the Oceanfront
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Questions?
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