JANUARY 3, 2012 WORKSHOP MINUTESCITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL
MAYOR WILL.lAM ll. SESSOMS, JR., At-Large
VlCI; MAYOR LOUIS R. JONES, Bayside - Drstrict 4
GI.ENN R. DAVlS, Rose Hall - District 3
WII.LIAM R. DeSTEPH, At-Large
HARRY E. DlEZEL, Kempsville - Distric! 2
ROBb'R7'M. DYF.R, Centerville - District l
BARBARA M. HENLEY, Princess Anne - Distric[ 7
.IOHN D. MOSS, At-/,arge
JOHN E. UHIt/N, Beach - District 6
ROSF,MARY WILSON, At-Large
JAMF.S L. WOOD, Lynnhaven -District S
CITY COUNCIL APPOINTEES
CITY MANAGER - JAAfF.S K. SPORE
C!l'Y ATTOFtNF,Y - MARK D. S7/LES
C/TY ASSESSOR - JERALD D. BANAGAN
C/TY AUDlTOR - /,YNDON S. RF.M/AS
CIYY CLF.RK - RU7H HODGF,S FR,95ER, MMC
CITY KALG BUILD/NG
2401 COURTHOUSEDRIVE
V/RC/N/A BEACH, VIRG/N/A 23456-8005
PHONE: (757) 385-4303
FAX (757) 385-5669
E- MAIL: ctycncl@vbgov.com
CITY COUNCIL WORKSHOP AGENDA
03 JANUARY 2012
CITY COUNCIL/SCHOOL BOARD REVENUE SHARING - Conference Room - 4:00 PM
(Discussion only)
II. CITY MANAGER'S BRIEFINGS
A. TIDEWATER FIBRE RECYCLING CONTRACT
Phillip Davenport, Interim Director - Public Works
B. TOWING RATE 1NCREASES
Barry Shockley, Facilities Manager - Public Works
Ernie Cooper, Chair - Towing Advisory Board
C. PLANNING ITEMS PENDING
Jack Whitney, Director - Planning
-1-
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
January 3, 2012
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL DISCUSSION, re CITY
COUNCIL/SCHOOL BOARD REVENUE SHARING at 4: 00 P.M., Tuesday, January 3, 2012, in the Ciry
Council Conference Room.
Council Members Present:
Glenn R. Davis, William R. "Bill" DeSteph, Harry E. Diezel, Robert
M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D.
Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson
and James L. Wood
Council Members Absent.•
None
January 3, 2012
-2-
CITY COUNCIL/SCHOOL BOARD REVENUE SHARING
(Discussion only)
Mayor Sessoms advised the City Council/ School Board Revenue Sharing needs to be discussed to determine
an indication of an amount to be utilized by the Schools for next year. Dr. James Merrill, Superintendent of
Schools, and the City Manager, James K. Spore, had reiterated the formula they recommended. With the
backing of City Council, it was suggested correspondence be forwarded to the School Board by the Mayor.
Mayor Sessoms telephoned Chairman Daniel Edwards after the last City Council Workshop, indicating he
believed the Ciry Council was going to recommend moving forward with the Formula; however, he did see
the need to get some guidance on the target amount. However, Mayor Sessoms has not heard anything
specific.
Councilman Davis advised there was no expectation going into next year re discussion of the Formula being
examined prior to this meeting. Is the expectation going forward that guidance be provided to the School
Board prior to their budget process?
Mayor Sessoms hopes the School Board would review the previous healthy discussion of the Ciry Council re
funding for Schools. Target numbers must be provided to Schools as early as possible.
Councilman DeSteph inquired if the School Board responded concerning discussions re the Revenue
Sharing Formula and requirement based Budget. Mayor Sessoms advised the School Board had
recommended going along with the Formula.
Councilman Moss referenced the City Manager's Update and the article relative the Manufacturing Agenda
in Virginia, and complimented the Ciry on eliminating the tool tax. Hopefully, they will compliment Virginia
Beach further when we get rid of the BPOL tcrx as well. Schools did mention that one of their agenda items
was the implementation of the technical and advanced technical diplomas within the Commonwealth.
Councilman Moss is aware the Virginia Beach School System performs more technical certifications than
any of the other school systems in the State. Councilman Moss requested more detailed information be
provided.
January 3, 2012
-3-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
4: OS P.M.
The City Manager advised this item was generated as a request from Councilman Wood re incentives and
creative objectives accomplished by Tidewater Fibre re recycling. The City Manager introduced Phillip
Davenport, Interim Director - Public Works, who provided information concerning the terms of the contract
extension. Mr. Davenport introduced Mike Benedetto, President and Owner, Ed Farmer, Marketing and
Bill Dempsey Reeyclmg Perks (TF? Tidewater Fibre Recyclin .?,
.??
Overall WasteManagement Budget
FY 20ll-2012
¦ Disposal - 38%
•'Collections `- 35%
• Recycling - 18%
Yard Waste/HHW - 6%
¦ Program Support - 3%
Total Budget $32,309,277
Recycling Budget
FY 2011-2012
• Automated Service - $4,741,420
• Manual Service - $405,888
• Mazketing/Progxam SuppoR, Clean Communiry o Automated Service - 82%0
Commission- $301,023
• Recycling Services for Ciry Buildings- $175,200
• Recycling Services for Schools - $156,800
¦ Manual Service - 7%
it Marketing/Program Support/Clean
Community Commission - 5%
Recycling Services for City Buildings - 3%
'No
f ¦ Recycling Services for Schools - 3%
Total Recycling Budget $5,780,331
. . . . . . . ? ? . ? . ? ? 4
January 3, 2012
-4-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Mr. Davenport discussed the Recycling Contract and cost savings which had been accomplished by working
with TFC, as well as another optional program, which is a new portion of the contract. $5, 780, 331 of the
Total Budget is related to recycling. $4.7-Million of this is related to Automated 95-Gallon Wasle
Collection. In addition, approximately 12,600 customers are still doing the manual collection with the 18-
gallon containers.
• FY 10/11 Collected 124,061 tons
• SPSA Disposal Cost $65.35/ton
• Collection & Disposal Cost $119.30/ton
($14.8m)
s
Automated 95-(iallon
Recycling Service
• Previous contract rate
• Year 5-$3.57 per HH/month: Nov. 1, 2011 - Oct. 31, 2012
• 111,381 residences serviced
• FY 10/11 Collected 32,286 tons
• Recycling rate 2 1 % (comparing black to blue carts)
• Charge per household regardless of participation
• Effective cost $149:11/ton
?
January 3, 2012
Automated 95-Gallon
Waste Collection
-5-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Kenegotiatea t;ontraci naze
Year-5 rate for Automated 95-gallon containers'
Old Rate: New Rate: '
$3.57/HH/mo. $2.58/1-11-1/mo.
Total Cost: Tofal Cost:
$4,771,562.04 $3,448,355.76
$149.11 /ton $107.76/ton
Yr-5 Cost Savings
$193239206
?
Renegotiated Contract Rate
Year-6 rate for Automated 95-gallon containers
Old Rate: New Rate:
$3.68/HH/mo. $2.65/1-11i/ma
Total Cost: TotaLCost:
$4,914,708.90 $3,536,633.67
Yr-6 Cost Savings
19376fi99
?8
January 3, 2012
-6-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Contin ued)
."
«, ,?6`?k
. c ..w- .. _ _. ..._ v .`. i_5i- . ..
,
?
ru. ?
Renegotiated Contract Rate
Year-7 rate for Automated 95-gallon containers
OId Rate: New Rate:
$3.79/HH/ma $2.71 /HH/mo.
Total Cost: Total Gost:
$5,062,150.17 $3,627,171.49
Yr-7 Cost Savings
$194349979
Renegotiated Contract Rate
Year-8`rate for Automated 95-gallon containers
OId Rate: New Rate:
$3.90/HH/mo. $2.78/HH/mo.
Total Cost: Total Cost:
$5;214,014.67 $3,720,027.08
Yr-8 Cost Savings
$194939988
1 1
9
10
January 3, 2012
-7-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Renegotiated Contract Rate
Year-9 rate for Automated 95-gallon containers
Old Rate: New`Rate:
$4.02/HH/mo. $2.85/HH/mo.
Total Cost:` ` Tota1 Cost:
$5>370,435.11 $3,815,259.77
Yr-9 Cost Savings
$195559175
I ,
Renegotiated Contract Rate
Year-10 rate forAutomated 95-gallon containers
Old Rate:' New Rate: :
$4.14/HH/mo. $2.93/HWmo.
Total Cost:' Total Cost:
$5,531,548.17 $3,912,930.42
Yr-9 Cost Savings
$196189618
The Cumulative Cost Savings Years 5-10 would be $8,802,665
12
January 3, 2012
-8-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Mr. Davenport presented the City Comparison Contracts:
Mr. Davenport recognized the Clean Community Commission for their dedicated efforts. Public Works
commenced working the Commission as their Liaison approximately a year ago.
Current Education
and OutrPqeh Tnitiatives
Virginia Beach Clean Community
Commissiou
Presentations
• Civicleagues
• Garden Clubs
• CitizensAdvisory Committee
• Virginia Baach Schools
• Communiry organizations, etc.
Events
• Earth Day
• AmeriGtoup's Eco-fav
• America Recycles Day
• Homearama(VirginiaBeach)
• Other GTeen events
Parades
• Neptune Festival Parade
• Light Up the Town Center Pazade
• Holiday Lights Parade `
Media
• CityPage
• Beam'
• Ciry Manager's Update
• WAVYTV Public Service
Announcement
• News releases
• $rochures
• Educational display
• Promotional materials and supplies
1s
January 3, 2012
- VB Chesapeake' Newport Suffolk
(renegodated) 'S2:67 News $4.00
$2.58 $a.67
-9-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Mr. Davenport cited a new option entitled, "Recycling Perks ", with the TIDEWATER FIBRE
RECYCLING CONTRACT.
• New incentive-based program that strives to improve
residential curbside recycling participation.
• Recycling carts with Radio Frequency Identification
(RFID) technology are electronically scanned to account
for residents' participation.
• Residents sign up online for incentives, and receive
redeemable points toward purchases at local businesses,
which supports the local economy.
. . . . . . . . .. . . 17 ? ., .
General Program Requirements
Technology
• RFID tags on all recycling carts
• Readers in trucks
• Computer system
Recycling Perks
• Website for customer access
• Incentives with local vendors
1$
January 3, 2012
Recycling Perks
-10-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Who Is C?urrently Participating? Chesapeake
• New carts
• Purchased RFID tags with all new carts
• Cost share on program performance
• May aoii startup
• 11.97% total registered users
Suffolk
• New carts '
• Purchased RFID tags with all new carts
• Septernber/October zon startup
• Program paid for in monthly fee
• 23.6% total registered users
Virginia Beach Optional Program
• RFID Readers
•.Per Household PerMonth for 5 years 12 cents
• Annual Cost $16o,389 first year
• Tota1 Cost $8oi,945
• Recycling Perks Program
• Per Household Per Mont h 18 cents
• Annual Cost $240,583 firstyear
• Cost over 6 years $1,443=498
Total First Year Cost: ` $400,972
Tota1 Cost Over 6 Years: $2,245,443
January 3, 2012
-11-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Contin ued)
Mr. Davenport referenced in the Cost Benefit Analysis, some increases projected by Tidewater Fibre
Recycling (TFC) as to how much more the recycling could be increased. In the year 2012, it would increase
5%, 2013 - 6%, 2014 - 3% and then 2% additional per year. The Cost Benefit Analysis reflects
commencing with 32, 000 in recycling tonnage and increase as in the aforementioned increments. The $65.35
indicates the "tipping fee " paid to SPSA. In 2016, this rate will change and the rate will be the market rate
with SPSA at that particular time. The other communities are paying a"tipping fee " of $145.
Cost Benefit Analysis
caie,da, yea.
YeaAy run mre zoiz
1 2013
2 zois
3 zois
6 zois
5 200
6
Baselinerecyclingtons
Fecycling rate increau JASSUMG110N)
01,posalms[per[m 37000 33600
5%
$ 65.35 S 35616
6%
65.35 5 36686
3%
65.35 5 37018
2%
65.35 5 38167
2%
175.00 5 38930
2%
125.00
Annualwsc/orprogram•
Wascediverswnsavings $ (400.971.60) 5
5 109,560.00 $ (40D.971.60) 5
236,305.60 5 (400.971.60) $
306,130.77 $ (400.971.60) $
354.071.38 $ (400.971.60) $
770,816.62 $ (200.582.96)
866,232.96
Opportunities
• Potential for increased recycling
• Data analysis tool very powerful
• Incentives can be helpful
• Technology allows real-time route monitoring
• Potential customer service enhancement
• RFID Technology provides detailed reports of overall and individual
participation.-
• Rewards participating residents for recycling
January 3, 2012
-12-
CITY MANAGER'SBRIEFING
TIDEWATER FIBRE RECYCLING CONTRACT
(Continued)
Challenges
• New and developing program
• Costs
• Sustainability goais
i. Reduce
z. Reuse
3. Recycle
zs
..•.-""..,,.. .,,, .
:.° ,,....:;,,r . .: . .
Summary
• Successfully renegotiated Contract for a total
cost savings of $8,802,665 over 6 years
• Option for Recycling Perks program
• Benefits
• Costs
Discussion
24
January 3, 2012
-13-
CITY MANAGER'SBRIEFING
TOWING RATE INCREASES
4:SOP.M.
Ernie Cooper, Chair - Towing Advisory Board, advised the Board reports to City Council and expressed
appreciation for the assistance of the City through Barry Shockley, Facilities Manager - Public Works, and
Kathy Rountree - Associate Ciry Attorney. This Board, through their assistance, has produced good results
for the Ciry. This Board is also comprised of Officer Jim Price and Citizen Louie Ochave, who have worked
extremely hard.
The Towing Advisory Board addresses private property tow concerns, Non-Consensual - Illegally parked
and Private Parking Lots.
Purpose of Briefing
? Provide feedback from tlze Towing Advisory Board
Meetings
? Present the recommendations made by Towing
Advisory Board to City Council.
Business costs have risen, Salaries, Insurance, Fuel,
Equipment, etc.
& Last increase 2oo6, From $85 to $125
o Regional Rates
January 3, 2012
Towing Advisory Board Recommendations
-14-
CITY MANAGER'SBRIEFING
TOWING RATE INCREASES
(Continued)
Portsmouth S125/$150 $25/day $ioo/SiSo
Chesapeake S1251S150 i Sxo/day Not Regulated
Suffolk- $125/S150 Szo/day NotRegulated -'
Hampton . Su5,l?135 ' sa8l4ay Not Re&ulated '
Newport News Suo $28/day Not Regulated
Williamsi?urg Si?51S?5a , : S35fd4y ` ?100
\7irginia Beach $125 $zo/day `$50
Recommendations
,*Tow Rate Increase from $125 to $135
o Storage Fee Increase from $ao/day to $25/day
Processing Fee Increase from $50 co $75
A meeting was held with Council Members Diezel and Uhrin and representatives of the Towing community.
At this meeting, data was requested from the Towing community to the Advisory Board for the operation of
their business to assist in justifying the reasons for a fee increase. After review of the information, submitted
by the Tow companies, this information was studied by the Towing Advisory Board at a meeting with the
Towing community. Officer Price, with the assistance of the Communications Department, referenced an
additional group of towing activity off of actual communications' logs. Officer Price requested these Tow
companies produce the tickets which related to the tows performed. The last towing fee increase granted
was in 2006 At the last increase, the fuel cost was $2. 79 per gallon. Today, the average fuel cost per gallon
is $3.59 to $3.89. This request for an increase will be SCHEDULED for a future City Council Session
Agenda.
January 3, 2012
Current Regional Rates
-IS-
PLANNING ITEMS PENDING
5:12 P.M.
Jack Whitney, Director - Planning, detailed the Planning items to be heard by Ciry Council on January 10,
and January 24, 2012. Detailed items are hereby made a part of these proceedings:
January 10, 2012
Steve's Towing
New Cingular Wireless - Sandbridge
CVB - Arrtend Sections 2100 and 2102
Aragona Church of Christ
Ashville Park, LLC
January 24, 2012
Buddhist Education Center
CS2 Acquisition, LLC
McQ - Kroll
La Paz
January 3, 2012
_1
y+H-
\ ?
,
? n
?
\
W
N
O
?
N
N
??`- 9 ?7 t
`
? ,-•• ?
? ?
f
?
M 4 ft
t ?
N
rn '
t- q
? 3
?< t
N ?
`
O r :z
r
?
41 . k A,C x
4 ?
r
3 N? m
?
1
?
y
C rV? ?k ? ?x
?
\
iJ
O
s
iV
Z
A
?
C?
3
?
C
d
?
?
?
?
A
N
N
r
r
n
..
?
?
?
?
?
W
N
O
?
N
W
-Pi
D
m ? 50
CD Q ^
l ,
_.c o
? N y
tD
?
!A ? 7 p A \
2
;. o
o; <
3 ? 0
x m m (Dp3
n (C)
o a-?
m c?-?3Q -
> d ? •
C ? 3 C) 0
(D M ?
N
<p :1
- p
Ip
a
? co ?
?o
?p C O y fD N ?
"M
a"
CD
3
0
?
fQ ^
? J
a
N Q ?
?
? ?
Cf
N
O
1 (D S ?
N CD
N
-_-? - - i
: ? !a :9la= ?1:+•i¢i €I I ;,
?; ?, t c I , ?'.s te ?- ? If i?? E, a,o ,? •,?i?? , , I
2 A
?-??p C!,?r???'
---
?
p
;
ij?
too+rt,+ ?
_---_:-_-----
a
C ?
Fl ??
?
?
...?, .
„
?sn
Z A I-_ __- -- -----
?
?
?
? t i x'i? ,.?• a? r
B ?
-1 r•I? ('i?a ;•;?
?. I
w A I6
31
., I e
?
c?
N
O
?
N
r
?
?
W
N
O
?
N
I m
? 5 Z
??` ? ?C'?,?`7 ?•?``, ?bD
? •` ? '!' ?
C'! :? ? ' F• ? ?'` ?, '- .
• I ? ? ?'
? A
fT ••? ? ?? ? ' - V
E ?
? ;i ?? ? ? `•.? I
i ?
?
?
W
N
O
N
v
_n
__ m
'z
?y
=T
x?
r
A
?
?
W
`
N
O
?
N
00
?
W
N
O
?
N
il ?
?I
I i' .` IF .i•
1jf 0 ?t'.
?
EC rt ? ?
?
?
W
N
O
?
CD N
?
O
??
3
I
. Pi? g
P a.w, :.?r ??a.-, r
i,?i??7?
??
'
4, {f
??`
?
3i
ep? ?
'
s??l?'?;;',
J
? ?
' t 1 F
l? ;?
? 99
si? "_
ii?: i??'??' ? ??I
?
?
1
? ? ?:i
??,
? -
?? ??, 3t?aa,? f t ?
`
ac? t ??
?
?.J.?
N
O
?
N
?
?
m
m sq.??i=
'i .
?
?
a
r
Z
?
?
m
m
D
L7
14
61
v
0
3 yyy
. ?
,
• a ' ? I
? ? '
? j6? ?
tY
? i ? ?
?
'
t a
? ,
' e a
, un3 ?
'O 3 9?p0" I ' li ? i
0?
g
9 t 1 ?
! p0 9DBBO9B0 6
Y4
?
\
W
?
N
O
?
N
?
W
N
O
H
? N
N
?
W
?
j,u ?I{1" ?a j , ; •?? ; :? I' i
N ?I I I
p , ;f I I
a I
ui s?1 ??' j j I;ar
v \ \ ? /
E. ?
P{s`+,?$`i1 ?. .'?? /:•,Pi;
t .? y: ..
•a, -??-
? TIMMONS GROUP : •':ti
C?RNE0.5fONE ? RNSE 11 : ?., k: : __. _?
?
W
N
O
?
N
?
?
I
1
? ,.
'' ?_Jj? M +?
Ir V .?
. .
S ?f
F
,
:? ?5 •
? ? i? ??
;
?
?
i.
?j ?
Iy;..p• 3 ?" __-""".- q?
?,.?j .l
(
.
.
.
;.''• . _,, ?....? :?-?m eal..` .???
9 ' ii. •
! ?
n
A ?,a ?u 3. : _ ? r
' t rr rRY i \
C??, _ ?.J_ ? ?.? ^? !? t •, ?'`?
as c ?
?
?
W
N
O
?
N
?.
EJ F-1.,
t? ' p F
x
B o- ?
?
W
N
O
?
--.k N
cn
!7
W
C
a
A
N
r'
r:
n
A?
?
m'
?
N
A,
N
? I
a
0
Eoi?'
i
'Ti
?
?i
r
m
?
?I
?
W
N
O
?
?
?
?
c?
N
O
?
? N
?
OC)
? S
9 =
1 ?
C
?
W
?
CD
?
N
I
?
?
W
N
O
?
? N
Cfl
-16-
FILM RE MERGER - TOWN OF VIRGINIA BEACH/PRINCESS ANNE COUNTY
5:32 P.M.
Council Lady Henley advised it was fifry (50) years ago, January 4, 1962, that the Referendum was held to
approve the merger of Princess Anne Counry and the City of Virginia Beach. The work to put the merger
together was phenomenal. The merger is usually thought of as 1963, and that is the year Anniversary the
Ciry celebrates. However, it is actually the year prior when all of the work had to be done. In 1959, there
was an annexation (Norfolk annexed 13 %z square miles of Princess Anne County). The State Law allowed
another annexation in five (S) years. This possibility was being reviewed. In 1983, Council Lady Henley
Chaired the 20'hAnniversary Celebration, and as part of that celebration, a video was prepared by Cox
Cable. This video was shown at the end of the City Council Workshop depicting the interviews of the
leaders. Joe Lowenthal, Schools, conducted the interviews with the story being told by the leaders who
created the merger.
January 3> 2012
-17-
ADJOURNMENT
Mayor William D. Sessoms, Jn DECLARED the City Council Meeting ADJOURNED at S: SS P.M.
(?-_ -z- 1 ---nv`_ --------------
Beverly O. Hooks, CMC
Chief Deputy City Clerk
h Hodges Fraser, MMC
City Clerk
January 3, 2012