02142012 SAND REPLENISHMENTSand Replenishment Update
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Resort Beach
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SandbridgeBeach
Information Brief
To
City Council
February 14, 2012
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Resort Beach
Received federal FY 11 Appropriation of $6.8M
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Already had FY 09 and 10 Appropriations of $2.2M
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Total federal funds of $9M
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City cost share of $4.8M
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Previously appropriated and available
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Honors 65% federal –35% City cost sharing formula
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Total funds available $13.8M
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Target contract was for 1.3 million cubic yards for Winter
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2011/2012
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December 2011 Bid Results
Industry working at full capacity with backlog
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One bidder for contract, $10M over budget
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$13M Engineer’s Estimate
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$23M Bid
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Industry capacity returns to normal in 2012
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Current contracts complete by June
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Advertisements for next round not yet on street
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Plan Forward
Beat the Street –Advertise first
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June advertisement of revised contract
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Award with delayed Notice to Proceed
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Make clear in advertisement that work will not
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commence until December 2012
Allow contractor to ‘calendar’ the work, best price
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Avoid Tourism and Turtles
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Execution of the project from December to April
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Eliminates costly turtle avoidance measures (trawlers)
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SandbridgeBeach
Last federal appropriation in FY 2009
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Ineligible for appropriations under current budget rules
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Project Cost Sharing History
1998 Initial replenishment -100% City Funded
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2003 Second cycle –65% federal, 35% City
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2007 Third cycle –approximately 20% federal, 80% City
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Opportunity Knocks
Project in need now
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With the lack of available federal
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funds, enhancing our contribution is a natural
Push
consideration
Federal policy interpreted to prevent
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With delegation support, and support from
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other communities in the same position, 33
U.S.C. 701h clarified policy in law and opened
the door for considering “contributed funds”
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Contributed Funds
SSD and TIF revenues have exceeded expectations
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TIF returns an average of $9M per year to General Fund
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Currently $36.5M available for replenishment
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Recommend consideration of $18.5M in Contributed Funds
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$16.5M for construction
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Up to $2M for administration, inspection and
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contingencies
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Delivery Strategy
RISKS
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New Authorization
Combine with Resort Project
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Approval Process
Maximize contract
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Contracting Timeline
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Construction Window
Economies of scale
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Bid Proposals
Advertise contract early
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June 2012
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Award for delayed NTP
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Dec 2012
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Industry currently backlogged
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Avoid turtle restrictions
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Minimize tourist season impacts
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Process
Council Authorization –Today’s Resolution
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Corps seeks relief to combine projects without formal agreement
or funds in hand -brokering Council’s authorization
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City executes agreement, federal process for signature begins
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Decision Date: June 15
Scenario Alpha: Corps gets relief to include Sandbridgewith
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Resort Contract
If agreement is signed, open bids and award
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If agreement has yet to be signed, delay bid, separate
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contracts and proceed with Resort, start Sandbridgealone at
earliest date
Scenario Bravo: Corps does not get relief to combine projects
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in advance
If agreement is signed, delay bid, add Sandbridge
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If agreement is yet to be signed, proceed with Resort alone,
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start Sandbridgealone at earliest date
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Discussion
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