APRIL 8, 2010 WORKSHOP MINUTESCITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL
MAYOR WILLIAMD. SESSOMS, JR, At-Large
VICE MAYOR LOUIS R JONES, Bayside -District 4
RlTA SWEET BELLITTO, At-Large
GLENN R DAMS, Rose Hal! -District 3
WILLIAMR DeSTEPH, At-Large
HARRY E. DIEZEL, Kempsvi!!e -District 2
ROBERT M. DYER, Centervi!!e -District 1
BARBARA M. HENLEY, Princess Anne - District 7
JOHN E. UHRIN, Beach -District 6
ROSEMARY WILSON, At-Large
JAMES L. WOOD, Lynnhaven -District S
CITYHALL BUILDING
240/ COURTHOUSE DRIVE
CITY COUNCIL APPOINTEES VIRGINL9 BEACH, VIRGINIA 23456-8005
PHONE: (757) 385-4303
CITYMANAGER - JAMES K SPORE FAX (757) 385-5669
CITYATTORNEY- MARK D. STILES E-MAIL: ctycncl@vbgov.com
CITYASSESSOR - JERALD BANAGAN
CITYAUDITOR- LYNDONSREML4S
CI7YCLERK- RUTHHODGESFRASER, MMC
CITY COUNCIL BUDGET WORKSHOP AGENDA
THURSDAY 08 APRIL 2010
FY 2010-2011 MANAGEMENT RESOURCE PLAN
I. REVENUE REVIEW -Conference Room - 3:00 ~M
Catheryn Whitesell, Director -Management Services
II. ECONOMIC VITALITY BUSINESS AREA
A. OVERVIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Agriculture -David Trimmer, Director
2. Convention and Visitors Bureau -Jim Ricketts, Director
3. Economic Development -Warren Harris, Director
4. Housing and Neighborhood Preservation -Andrew Friedman, Director
III. FAMILY and YOUTH OPPORTUNITIES BUSINESS AREA
A. OVERVIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Health - Dr. VenitaNetyby-Owens, Director -Social Services
2. Human Services -Robert Morin, Director
IV. SAFE COMMiJ1vITY BUSINESS AREA
A. OVERVIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Emergency Conununications and Citizen Services -Athena Plummer, Director
2. Emergency Medical Services - Ed Brazle
3. Fire -Steve Cover, Chief
4. Police - A. M. Jacocks, Chief
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MINUTE S
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 08, 2010
Mayor William D. Sessoms called to order the CITY COUNCIL BUDGET WORKSHOP in the
City Council Conference Room, re the FY 2010-2011 MANAGEMENT RESOURCE PLAN on
Tuesday, April 08, 2010, at 3:00 P.M.
Council Members Present:
Glenn R. Davis, William R. "Bill " DeSteph, Harry E. Diezel, Robert M. "Bob "
Dyer, Barbara M. Henley, Louis R. Jones, William D. Sessoms, Jr., Ron A.
Villanueva, Rosemary Wilson, James L. Wood
Council Members Absent:
John E. Uhrin
April 08, 2010
2
CITY COUNCIL'S WORKSHOP
FY 2010-2011 MANAGEMENT RESOURCE PLAN
3:00 P.M.
The following presentations were made to City Council. Copies of the presentations are hereby
made a part of these proceedings.
I. REVENUE REVIEW -Catheryn Whitesell, Director -Management Services
II. ECONOMIC VITALITY B USINESS AREA
A. OVER VIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Agriculture -David Trimmer, Director
2. Convention and Visitors Bureau -Jim Ricketts, Director
3. Economic Development -Warren Harris, Director
4. Housing and Neighborhood Preservation -Andrew Friedman,
Director
III. FAMILY and YOUTH OPPORTUNITIES B USINESS AREA
A. OVER VIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Health - Dr. Venita Newby-Owens, Director -Social Services
2. Human Services -Robert Morin, Director
The following presentations will be held on April 27, 2010:
SAFE COMMUNITY B USINESS AREA
A. OVERVIEW
Catheryn Whitesell, Director -Management Services
B. DEPARTMENTS
1. Emergency Communications and Citizen Services -Athena Plummer,
Director
2. Emergency Medical Services - Ed Brazle
3. Fire -Steve Cover, Chief
4. Police - A. M. Jacocks, Chief
April 08, 2010
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Budget
Workshop
FY 2010-11
April 8, 2010
Economic Vitality
~~~~~
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~~ - .>~ s~ Economic Vitality
i% ~, 1
'LV::.:'v~..
FY 2009 FY 2009-10 FY 2010-11
Economic Vitality Actual Adjusted Proposed Change
Budgeted Expenditures $ 49,621,976 $ 50,135,337 $ 46,834,191 -6.58%
FTEs 224.73 217.91 207.52 -4.77%
• Includes Agriculture, Convention & Visitor Economic Vitality
Bureau, and Housing & Neighborhood z.sv or
Preservation Departments Total
Operating
• City Council Goals: Budget
- Grow the economy
- Revitalize neighborhoods and plan for the future
- Be a competitive first class resort
• Fee/Taxlncreases:
- Cigarette Tax increase to support job recruitment
through the Economic Development Investment
Program
4/8/2010
1
4/8/2010
~IV-
• Major Changes: Major Revenues:
- Parking Enterprise and Resort Pro grams Dedicated Revenues
moved to the SGA Office - Agriculture Reserve Program
- Tourism Growth Investment Fund
EC01101'T11C VItB~It~/ - Tourism Advertising Program
- Central Business District-SouthTlF
- Town Center Special Service District
Fees and Charges
^ General Fund - Facility Rental at Convention Center
sa% TGIF - Rent from TPC Golf Course
TAP - Farmer's Market
- Special Events at the Oceanfront
1s% Town CenterTiF State and Federal
^ Town Center SSD
- Housing Programs
^ ARP
Housing Programs
7% l4%
`~~ 9%
1~
3%J
rrr.'N 'Bead
rF,`~ H`~
O
4~e- ~~: s Economic Vitality
•: o t . °J
~LVVYy
+IIM
Agricu Itu re
4
~ll~i~
2
4/8/2010
1~r.
G~NIA BEgc1
rS4 vs y~~
ro° g,~
ZT
F~ ~~ . s'
~~~ q
~w
~' Director's Office
~ Cooperative
Extension
Farmer's Market
ARP
Total
Agriculture
390,503 383,857 4.00 313,442 3.00 (70,415)
253,685 265,495 6.00 263,778 6.00 (1,717)
212,940 210,782 2.00 189,907 2.00 (20,875)
3,382,514 7,894,614 1.00 4,576,138 1.00 (3,318,476)
4,239,642 8,754,748 13.0 5,343,265 12.0 (3,411,483)
FY11 Budget
13.7% ^ personnel
_ 3.7%
^ Operations
2.4% X0.2%
Reserves
~_ ^ Tra nsfe rs 5
.ta~Ha Beq~Y
P
~t4°~ yes; Agriculture
<~=,a .~~= .-~ o
#- ~ 15/ Target Reduction
41.,
°'°
~~v i i
Eliminate promotion of Agriculture programs -$77,810 -1.00 No
Farmer's Market advertising, security, maintenance, -$34,774 No
and professional improvement
Total Reduction -$112,584 -1.00
Reduction Criteria:
- AG Department reduction reflects the loss of one FTE that
would have served as a program coordinator to develop new
and work on existing revenue programs and AG educational
programs (Sponsorships, satellite farmers markets, school AG
programs, etc...).
6
N~'~w
3
4/8/2010
+Illi
,r~NU eft
J~P yG2
~~ _ _ ~s~ A ricu ltu re
~: =; g
~_~
4~~~Yra,
FY11 Agriculture Initiatives & Projected Highlights
-Expand market opportunities for locally grown fruits and vegetables
-Develop farm to school programs for nutritional value
-Continue to grow and expand the ARP program (Control growth,
minimize infrastructure demands, preserve AG)
-Increase focus on Agritourism (tour program developed with CVB)
-Expand AG volunteer programs (Master Gardeners, AG Educational
programs, 4-H, Farmers Market)
CNI~
Convention and Visitors
Bureau
~p~
4
4/8/2010
~~J
VIII
,~es>`N"`^g~cyT FYll Budget
LT
°` ~~ Convention and
t ~,
~~ s:i .P.,,~n~=.
'gym-_~ ~ ~ ^Operetions
~~t, .~aa ~-}~ Visitors Bureau .°~~~~~~~°•
~~::~~~=
-~ ~~®
Director's Office 983,356 1,014,205 10.54 994,782 10.00 -19,423
Tourism Marketing & Sales 326,181 407,927 5.00 434,941 6.00 27,014
Sports Marketing 543,117 552,076 3.00 456,942 3.00 -95,134
Convention Marketing & Sales 1,072,166 1,075,133 13.00 946,572 12.00 -128,561
VB Convention Center 5,787,612 6,288,358 78.98 5,853,005 72.13 -435,353
Visitor Info. Center (TAP fund) 9,556,746 9,992,642 10.39 9,089,324 10.39 -903,318
TGIF-(Locals Campaign) 100,000 100,000 0.00 100,000 0.00 0
Transfers 9,539,098 10,201,638 0.00 9,079,304 0.00 -1,122,334
Total 27,908,276 29,631,979 120.91 26,954,870 113.52 -2,677,109
`Positions transferred fa another budget unit-no increase in FTEs
9
~~,~1 e ~.
~, J ..e. -....., ~~
04 y~
~~ gin; Convention and Visitors Bureau
*'.~~ 15% Target Reduction
°`~~ i i
..
VB Convention Center Operations Program Reduction -$383,335 -6.00 No
/B Volunteer Program Elimination -$58,802 -1.00 No
~neral Fund mission critical marketing and sales initiatives
elow) shifted to the TAP Fund; necessitated reducing
Mme core programs from the TAP Fund.
Director's Marketing Travel $10K -$138,222 0.00 No
Tourism and Convention Marketing Travel $7S
Tourism and Convention Association Memberships $19K
VBCC Media Advertising $31K
3 Convention Center Utilities and Efficiency Savings -$50,580 0.00 No
ital Reduction -$630,939 -7.00
~MI~
to
5
4/8/2010
1ww~~
~~
~-SP~'~Na~ ~ H1
~~ r~~, Convention and Visitors
~D.
<.
a „~ - ,.~;
~:"~~~ : Bu rea u
~~~__~
FY11 Department Initiatives & Projected Highlights
r Continue to support Dome Site Development
Continue to support Headquarters Hotel Project
r Open Visitor Center at Chesapeake Bay Bridge Tunnel
~ Obtain LEED Certification for the Virginia Beach Convention Center
~ Work to increase Tourism Revenues at least to 2 %: %forecast for FY 11
- Absorb staff reductions through reorganization and contracting for Audio Visual Services
and monitor impact on Customer Service and Revenue generations for VBCC Technical
Services.
- Pursue creative marketing and advertising to offset TAP Fund reductions. Assess Myrtle
Beach's marketing budget increase to $20+M in FY10; and competitive Convention Cities
aggressive focus on product development, especially Convention Centers and Headquarters
Hotels. ~l
Economic Development
~z
~~N~
6 ~~
4/8/2010
C~~
~~~
rr 4 ~N~ ~ch~t
~~ --- ~a~
<<
~L~'`~.v„i.
Economic Development
Director's Office $2,656,922 $2,045,444 16 $1,998,549 15 ($46,895)
Town Center SSD $1,340,878 $2,094,895 0 $1,984,140 0 ($110,755)
Town Center TIF $10,041,473 $5,800,934 0 $5,734,036 0 ($66,898)
Total $14,039,273 $9,941,273 16 $9,716,725 15 ($224,548)
FY11 Budget
^ Personnel
^ Operating
Reserves
^ Transfers
~s
~-'Nia sEq~.
,~~~~ y Y •
,~° ~=~> Economic Development
~4.,, ~=~ ~, 15% Target Reduction
~``~ ` i i
Business Retention and Expansion
Small Women and Minority Business Position
Marketing and Public Relations Program
Total Reduction
Reduction Criteria:
-Maintenance of "Core" Services
-Elimination of Newest Programs
-Utilization of Existing Staff
-$121,905 -1 No
-$64,273 -1 Yes
-$126,911 0 Yes
-$313,089 -2
is
~ ~~
4/8/2010
0
~'f'~1iZ
I!' \N1A B~CZ+
IFJ`~ h~
~~ ~ ~7 •
~~~' -- s; Economic Development
~}
``~~ ~ux.
X40
FY11 Department Initiatives & Projected Highlights
-Continue Marketing and Pursuing Business Attraction Opportunities within our
Target Markets
-Diversify Workforce Development Initiatives through collaboration with Private
and Public Sector Strategic Partners
-Implement Economic Development Opportunities within the City Council
Adopted Strategic Growth Areas
-Evaluate and Amend Current Economic Development Investment Program
Policies to enhance our Competitive Position
is
Housing and Neighborhood
Preservation
16
8
4/8/2010
~I~N,
,r~ ~'B a',
r~~'~' . ; °h'~~
fro '~zj Housing and Neighborhood
~~ _ s~
4; ,~ j=j,' Preservation
Administration & 1,520,324 1,553,908 11 1,144,695 11 (409,213)
Neighborhood
Preservation
Code Enforcement 2,330,099 2,451,863 31 2,379,179 30 (72,684)
Development and 911,985 1,217,649 4 1,201,277 6 (16,372)
Rehab of Affordable
Housing
Home Ownership 1,542,025 1,735,275 2 1,269,779 1 (465,496)
and Owner Rehab
Affordable Rental 15,347,300 17,933,688 20 18,180,818 19 247,130
Housing & Homeless
Programs
Total 21,651,733 24,892,383 68 24,175,748 67 (716,635)
17
,,,-,,
rrti~NW _BE9c1
~~y`~ ~~;Housing and Neighborhood
`~_~ ~D' Preservation
FY11 Budget Funding Sources
Transfers Personnel $375,800
1~ X19% $2,313,351
s ~~,~~ ~ ~
5 I ,, : a;
$21,348,797
Operations
80%
^ City ^ Federal State ^ Fees etc.
lfi
4/8/2010
0
i
~J~G`~^ ~cy'~
~~ ~; Housing and Neighborhood Preservation
4~,~ T~: 15/Target Reduction
.._ i i
Eliminate Code Enforcement Specialist Position ($74,131) -1 No
Efficiency Savings -Reclassify Administrative ($30,041) 0 No
Specialist/Reorganize
Eliminate Graffiti Abatement ($20,000) No
Housing First Program ($9,500)
Total ($133,762) -1 No
19
.~' `N^''r'^ B~c
~~~' . '.,_, 6.~,
~~ ~Di Housing and Neighborhood
4,~ - ,~. Preservation
i ` s~
FY11 Department Initiatives & Projected Highlights
-Development of the Lighthouse Center Replacement - CIP Project to relocate,
expand and enhance services
-Maintain all direct service programs including Dragas and stimulus -funded
programs
-Absorption of Emergency Assistance Programs from Human Services and
potential consolidation of intake system
-Work on multiple housing and homelessness initiatives with BEACH
partnership, Regional Task Force, and in the Pembroke and Burton Station SGA's
zo
rlU
10
G
Budget
Workshop
FY 2010-11
April 8, 2010
Family and Youth
Opportunities
aNMiJ
M~~i~
.~,,
~,.~~N~a~~yG, Family and Youth
77
~O
2)
s,
,, -~~ ~' Opportunities
4 ~~
~~~
FY 2009 FY 2009-10 FY 2010-i1
Family and Youth Opportunities Actual Adjusted Proposed % Change
Budgeted Expenditures $ 111,256,744 $ 117,277,117 $ 114,910,055 -2.02%
FTEs 1,096.21 1,087.98 1,055.43 -2.99%
• Includes Health and Human Services Family and Youth
Departments Opportunities
• City Council Goals: ~.sr °r
Total
- Create a financially stable City providing excellent operating
services Budget
4/8/2010
4/8/2010
m
~,.Na sF.t~Y
t4' -~~~~ Family and Youth
~u _ s)
s
~sp,~ ~ Opportunities
iii ~
Family and Youth
Opportunities
20%
~o
21%
^ City Charges and Fees ^ State Federal
• Maior Revenues:
Fees and Charges
- Medicaid and Insurance Payments
- Charges for Services
- Services provided to user Departments
State and Federal
- Health Grants
- Human Services Programs
C
Health
4
wrN~~~
2
4/8/2010
0
~~~'
~j~GN1A Bfq hGq
o y
C~~
~~ ~ s~
Health
i`= ~' =~
~L+ , ":i
~v'i'~~
• ~ ',• ~ 1• 1~ ® • r'~ ®®
Public Health 3,071,024 3,453,359 11.07 3,041,377 10.75 -411,982
Total 3,071,024 3,453,359 11.07 3,041,377 10.75 -411,982
FY11 Budget
'i%
^ Personnel
Required City Match
I
89%
s
t
~•~~aN'^'e~ y.
~~ '~; Health
i~~^oyr 15% Target Reduction
i i
Maternity Program -$49,877 YES
Efficiency Savings-Health Department -$12,056 -0.32 NO
Total Reduction -$61,933 -0.32
Reduction Criteria:
- Monitor percent maternity patients receiving emergency Medicaid funds to pay
for delivery services
- Use State Medicaid funds to supplement City general fund cuts
- Efficiency savings =decreased hours for part-time staff
6
4/8/2010
e
'~M~
~ ~
r GN~_sE1C~
aye h.LZ
{{p . 9~,7
r~ Zf
s~
Health
~y4,~,~y
FY11 Department Initiatives & Projected Highlights
-Receive American Recovery and Reinvestment Act (ARRA) funds to
supplement Immunization Program.
-Develop a comprehensive database of email addresses for every food
establishment in the City of Virginia Beach to communicate food recalls, training
courses, and emergency/disaster guidelines.
-Provide education/information to stakeholders re: new onsite septic system
regulations; implement new regulations to include ongoing monitoring of the
performance of onsite systems.
Human Services
8
4 ~~
4/8/2010
~~I~
Central Services
Mental Health
Developmental
Services
Social Services
Juvenile Detention
Center
Pendleton Child
Service Center
Comprehensive
Services Act
Grants
Total
4,754,607 4,846,608 68.87 4,678,390 65.87 (168,218)
23,567,169 23,834,977 268.94 23,392,634 263.01 (442,343)
20,728,205 21,313,132 290.70 21,204,940 288.70 (108,192)
38,404,241 40,175,220 313.29 40,210,811 309.29 35,591
4,833,002 4,965,293 77.50 4,322,554 67.56 (642,739)
1,748,684 1,946,731 30.61 1,704,244 23.25 (242,487)
12,564,396 14,829,904 1.00 14,487,821 2.00 (342,083)
1,585,416 1,913,401 26.00 1,867,284 25.00 (46,117)
108,185,720 113,825,266 1076.91 111,868,678 1044.68 (1,956,588)
4
~.,,,rQs,~NU a~q H`.
:'
~'o~ ~7
;~ 2
~~ _ s
`t ~::~.
Human Services
FY11 Budget
^ Personnel ^ Operations Capital
$66,227,298 $45,560,942 $80,438
FY11 Funding
20~
~~
~~' ,_..
lro
poi zlio
io
~~~
5
.Na Bea~-
a~et' cy`~
~~,-- ~~ Human Services
i+
m
11 r~,
NIA B~
ra`pG - ~ ctiLT
r4 ~q
{'O +~~
~~ - s~ Human Services
`~4: ~ _ }`
-~::vv~
Reduction Criteria:
- State/Federal mandates including local match requirements.
- Regulatory requirements including licensure standards,
Medicaid credentialing and human rights regulations.
- Level of city funding (general fund).
- Consumer demand and waiting lists for services.
- Effectiveness of services and efficiencies.
- Federal response requirements for foster care, child
protective services and all entitlements.
- City Council and community priorities.
~~
[M~ J
~G N~;B~C~
~'S~ y~. •
~~` ~ X53 Human Services
4~~..~'~ 15% Target Reduction
t~__
..
...
Community Corrections and Pretrial Services 38,403 - Yes
General Relief 203,798 1.00 Yes
Mental Health Adult Outpatient 242,757 2.00 Yes
Transportation 229,927 - Yes
Administrative Efficiencies 264,474 4.00 No
Developmental Services 726,310 2.00 No
Juvenile Detention Center 420,016 8.94 No
Mental Health 394,220 3.93 No
Pendleton Child Service Center 210,536 7.36 No
Resource Development Unit 403,026 6.00 No
Total Reduction 3,133,467 35.23
ir.
4/8/2010
6
ism
r,~G N4~-BfgC~L
o ~ i7T
~~ ~' Human Services
--
~t,,
FY11 Department Initiatives & Projected Highlights
-Migration of Social Services computers to full city support
-Electronic health record
-Beach Park West opening
13
S~~~
0
4/8/2010
7
Mayor Sessoms, Jr. DECLARED the City Council meeting ADJOURNED at S: 58
P. M.
~~~~~ ~ ~~p~~
,~~,~_
Gloria S. Winkler, MMC
Sr. Deputy City Clerk
Kith Hodges raser, MMC
City Clerk
April 08, 2010