APRIL 29, 2008 WORKSHOP MINUTES~~~, .:Y~
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 29, 2008
Mayor Meyera E .Oberndorf called to order the FY 2009-2010 BUDGET in the City Council
Conference Room, on Tuesday, April 29, 2008, at 9: 00 AM.
Council Members Present:
William R. "Bill " DeSteph, Harry E Diezel, "Robert M. "Bob "Dyer, Barbara H.
Henley, Louis R. Jones, Reba McClanan, Meyera E.. Oberndorf, Ron A. Villanueva,
Rosemary Wilson and James L. Wood
Council Members Absent:
John E. Uhrin arrived at 10:43 A. M.
April 29, 2008
CITY COUNCIL'S BRIEFING
CLERK OF THE CIRCUIT COURT
9: 06 A.M.
Tina Sinnen, Clerk of the Circuit Court, asked that her Budget not be cut more than it has been.
There were cuts from the State and she has worked with Catheryn Whitesell, Director -
Management Services, on the Budget where about S. 9% was cut, (approximately $SS, 000),
which resulted that some employees were shifted from the Deed Department to the
Criminal/Civil Division.
Mrs. Sinnen said her Department give "core services " to their constituents and her Department
takes great pride in keeping their work current, giving correct information on a daily basis.
Mrs. Sinnen noted she generates approximately $1-Million per month to the City. The operating
expenses are $262, 000 per year. Her staff has not had a pay increase in four (4) years. Deputy
Clerks make about $24-25, 000 a year. Some employees have been there over twenty (20) years.
She lost thirteen (13) in one year.
Councilman Wood inquired if the City could "take over" this service as some other localities
have done. (Newport News, Roanoke and others have moved their State entity to a City function
and they then collect all the fees.) Mrs. Sinnen stated Clerks of Court raise about $20-Million
statewide annually. They area "revenue producer ". Her office serves nine (9) courtrooms and
nine (9) Judges.
Such a change would require General Assembly legislation.
April 29, 2008
3
CITY COUNCIL'S BRIEFING
SHERIFF
9:38 A.M.
Sheriff Paul Lantagne advised the State approved an exemption to a Moratorium which means
the Sheriff's Office is eligible for atwenty-five percent (25%) reimbursement from the
Commonwealth of Virginia. If this was a Regional jail, the City would be eligible for up to fifty
percent (SO%) funding from the State. Local jails are eligible for twenty-five percent (25%)
funding.
Dennis Freed, Deputy Sheriff, explained funding for Annex Two. They were looking for a
dormitory style facility that doesn't have a lot of cells but has an open bay area with bunks which
they could convert into amulti-use facility that, in an emergency, could fill needs that we have in
the community. The Health and Sheriff's Departments came up with three (3) other uses for
which this facility could be used. The first would be an Isolation or Quarantine facility, which is
mandated by Homeland Security and the State government that each locality would have in case
of a Pandemic. The inmates would be moved out and the Health Department would come in and
take over. The Sheriff's Office would provide security and feeding.
The second use would be an Alternate Care Center to be used when there is an emergency and a
surge of patients after a hurricane where there would be a lot of injured people. Again„ the
inmates would be moved out and the Health Department would come in and take over. The
Sheriff's Department would provide security and feeding.
The third use would be a Medical Special Needs Shelter which would be when populations are
evacuated and equipment would be provided for special needs individuals. The facility would
survive a hurricane. Power would be available, by generator, to operate any equipment the
special needs individuals would have. Again, the Health Department would come in and take
care of the individuals.
Sheriff Lantagne described his effort to secure funding for the alternative facility (approximately
$11-Million with about $825, 000 a year debt service).
April 29, 2008
4
CITY COUNCIL'S BRIEFING
OFFICE OF THE COMMONWEALTH'SATTORNEY
10:09 A.M.
Mr. Harvey Bryant, Commonwealth's Attorney, presented a power point presentation which
is made part of these proceedings.
Mr. Bryant stated there were over 10,400 files open in the Courts in 2008 with over 16,500
charges which is a progression over the last three (3) years.
Mr. Bryant advised the Consumer Affairs ($339,000) has been cut from his Budget. They have
had 800 requests for services every year. Last year, 37 attorneys handled 16,800 cases.
Mr. Bryant advised his Staff is on the City's pay plan.
April 29, 2008
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CITY COUNCIL'S BRIEFING
POLICE DEPARTMENT
10:43 A.M.
Chief Jacocks said the Mission for the Police Department is "to provide a safe community and
improve the quality of life for all people by delivering quality Police services and enforcing
laws with equity and impartiality':
He noted the Police Department's budget has been decreased just under two percent (2%)
from last year. The Courtesy Patrol has been eliminated.
He noted the Police Officer positions are the lowest since 1998-99; however, the number of
resignations is the lowest since 2000-O1. There are 817 sworn personnel now. The cost per
Officer upon employment is approximately $90,000 a year including training, equipment and
salary. Virginia Beach has the lowest number of sworn Officers in administrative positions
compared to other cities in Hampton Roads.
Chief Jacocks' presentation is made part of these proceedings.
April 29, 2008
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CITY COUNCIL'S BRIEFING
VIRGINIA BEACH FIRE DEPARTMENT
12:46 P.M.
Chief Cover stated the Mission statement is "The Virginia Beach Fire Department is a customer
service organization partnering with communities, members, citizens and visitors to foster the
feeling of safety any place, any time, through planning, response, mitigation and restoration ".
The presentation for the Fire Department is made part of these proceedings.
April 29, 2008
Virginia Beach Fire
Department
FY08-09 & 09-10 Budget Presentation
April 29, 2008
n
Virginia Beach Fire Department
Mission Statement:
The Virginia Beach Fire Department is a customer service organization partnering with communities, members, citizens and
visitors to foster the feeling of safety any place, any time, through planning, response, mitigation and restoration.
Program Groups
Fire Marshal and
Administrative Offices
Fire Operations
Fire Training
FY 2008-09 Recommended
Internal
Services Other Charges
6% ~ l 3%
Contractual
Services
1%
Personnel
90%
2007
Actual 2008
Adjusted %
Change 2009
Proposed 2010
Proposed
$39,195,722 $41,820,696 0.04% $41,836,910 $42,747,487
Management
iM
2
~~
Virginia Beach Fire Department
Human Resources
~~
1~
UNIFORM MEMBERS:
119 Officers
316 Master Firefighters /
Firefighters
CIVILIAN MEMBERS:
35 Full Time
7 Part-time
VOLUNTEER MEMBERS:
409 CERT
10 Certified Firefighters
35 Support Technicians
5 Administrative
Emergency Service Delivery
Platform
19 Stations
20 Engine Companies
7 staffed at 4 person minimum
13 staffed at 3 person minimum
7 Ladder Companies at 3 person minimum
2 Squads staffed at 4 person minimum
2 Water Tankers at 1 person minimum
Staffing Total: 129/shift 103/minimum
3
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4
Virginia Beach Fire Department
Capital Improvement Projects
FIRE APPARATUS
C
J)
•CIP FY02-07:
•$10,580,300 Allocated
• Replaced
• 14 Engines/Squirts
• 6 Ladders
• 1 Specialty Unit
•CIP FY08-13
•$12,848,848 Proposed
• Projected Replacements:
• 12 Engines
• 1 Ladder
• 1 Squirt
• 4 Specialty Units
NFPA Replacement Schedule
Recommends: Engines: 15/5
Ladders: 12/5
r ~ ~~~
5
During FY07-12 VBFD will replace
10 Units 20-25 yrs.
8 Units 15-20 yrs.
C.
Virginia Beach Fire Department
Capital Improvement Projects
Facilities
I)
Rehabilitation and Renovation
•Stumpy Lake
Replacement Facilities
•Thalia/Town Center
•Blackwater
•Chesapeake Beach
6
III .
Virginia Beach Fire Department
Reductions and Revenue
Reductions
C:
Life Safety Education Program
• Established in1975
• Provide Life Safety Education programs to over 75,000 citizens per year
• 26% reduction in fire related deaths in Virginia Beach since 1975
• Five year trend 2000-2005 Fire Related Deaths per 100,000
•Nationally 1.27 deaths
•Virginia 1.70 deaths
•Virginia Beach 0.59 deaths
• Juvenile Set fires in Virginia Beach are 0.3% of our fires, a 79% reduction since 2000
Part-Time Fire Inspectors
• FMO consists of 10 uniform inspectors, 3 civilian inspectors, 4 P/T inspectors
• Part-time inspectors tasked primarily with conducting inspections in the "B" (Business) Use
group
•Allowing full time fire inspectors to inspect the higher hazard occupancies.
•The goal of the VBFD is to inspect all "B" Use group occupancies once each year. We are
currently only completing 35%-40% of these each year.
Revenue
Initial Fire Inspection Fee
• This proposal would have a $50 fee for each initial fire inspection, currently 6400 [based on current
staffing levels], a revenue gain of $320,000
I)
7
7
CITY COUNCIL'S BRIEFING
EMERGENCYMEDICAL SERVICES
1:27 P.M.
Bruce W. Edwards, EMS Chief, gave his presentation which is made part of these proceedings.
Mr. Edward stated the Mission statement is: "To respond to the community to preserve life,
improve health and promote safety through emergency response, public education and safety
initiatives that are valued by our customers and achieve the City Council goals and vision for the
future ".
Mr. Edwards shared a slide on the Volunteer Rescue Squad. There are 777 volunteers in this
Squad.
The EMS has had a steady three percent (3%) increase in call volume. Eight (8) ambulances are
on the road at all times with nine (9) eighty percent (80%) of the time. The aging population
equates to increased volume. There is a great partnership between the EMS and their
Foamdation.
The Princess Anne Emergency Department "opened " with a "backup ". Four thousand three
hundred (4, 300) patients were carried to the new facility.
Mr. Edwards praised the Volunteer Recruitment.
April 29, 2008
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CITY COUNCIL'S BRIEFING
DEPARTMENT OF HUMAN SER VICES
2:17P.M.
The Human Services Mission statement is: "To provide citizens the opportunity to achieve the
highest level of self sufficiency, safety and quality of life by making use of services delivered in a
climate of dignity, respect and accountability ".
Human Services is comprised of two (2) Boards, i. e., Community Services and Social Services.
The broad stake of Community Services is mental health and a regional approach to substance
abuse. Juvenile Detention also comes under Human Services. The total budget is $49-Million of
which the Schools pay $1.9-Million.
The presentation for the Department of Human Services was given by Robert Morin, Department
Director, which is made part of these proceedings.
April 29, 2008
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9
CITY COUNCIL'S BRIEFING
DEPARTMENT OF HOUSING AND NEIGHBORHOOD PRESERVATION
2:47 P.M.
Andrew Friedman, Director, made the presentation for the Department of Housing and
Neighborhood Preservation which is made part of these proceedings. He stated seventy-five
percent (75%) of their funding goes directly to those citizens served. The decrease of the
DBDG grant from $3.5-Million to $2.5 Million in one year has been a tremendous impact and
cut their purchasing power in half.
April 29, 2008
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10
CITY COUNCIL'S BRIEFING
PUBLIC HEALTH
2:57P.M.
Dr. Newby-Owens thanked City Council for their support over the years. She advised this year's
budget requests no additional funding but does meet "target ".
Community is defined as `people who live in the environment ".
Dr. Scanlon advised the Department is completely transparent. They are on the City's Web Site.
Dr. Owens stated they are very alert to the treatment of Asian Flu even though no cases are
known net.
Dr. Venita Newby-Owens, Director, made the Public Health presentation which is made part of
these proceedings.
April 29, 2008
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11
Mayor Oberndorf DECLARED the City Council meeting ADJOURNED at 3:16
P. M.
,~.O~r ~ ~GV .L.~4 ~I~~--C~i~~
Gloria S. Winkler, MMC
Sr. Deputy City Clerk
~r.~7 /Z-,emu-~
uth Hodges Fraser, MMC
City Clerk
April 29, 2008