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APRIL 23, 2013 MINUTESI II CITY COUNCIL MAYOR WILLIAM D. SESSOMS, JR., At -Large VICE MAYOR LOUIS R. JONES, Bayside - District 4 GLENN R. DAVIS, Rose Hall - District 3 WILLIAM R. DeSTEPH, At -Large ROBERT M. DYER, Centerville - District 1 AMELIA ROSS-HAMMOND, Kempsville - District 2 BARBARA M. HENLEY, Princess Anne - District 7 JOHN D.MOSS, At -Large JOHN E. UHRIN, Beach - District 6 ROSEMARY WILSON, At -Large JAMES L. WOOD, Lvnnhaven -District 5 CITY COUNCIL APPOINTEES CITY MANAGER - JAMES K. SPORE CITY ATTORNEY- MARK D. STILES CITY ASSESSOR JERALD D. BANAGAN CITY AUDITOR - LYNDON S. REMIAS CITY CLERK - RUTH HODGES FRASER, MMC CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL WORKSHOP 23 APRIL 2013 CITY HALL BUILDING 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VIRGINIA 23456-9005 PHONE: (757) 385-4303 FAX (757) 385-5669 E-MAIL: Ctycncl@vbgov.corn I. FY 2013-14 RESOURCE MANAGEMENT PLAN (Budget) — Conference Room - 1. QUALITY PHYSICAL ENVIRONMENT a. Public Utilities and Capital Improvement Program (water and sewer utility) 2. CULTURAL and RECREATIONAL OPPORTUNITIES a. Cultural Affairs b. Museums and Capital Improvement Program c. Parks and Recreation and Capital Improvement Program 3. VIRGINIA BEACH CITY PUBLIC SCHOOLS - Conference Room - a. Quality Education and Lifelong Learning Public Schools and Capital Improvement Program 4. CULTURAL AND RECREATIONAL OPPORTUNITIES (continued) 5. QUALITY EDUCATION AND LIFELONG LEARNING a. Libraries 6. FAMILY AND YOUTH OPPORTUNITIES a. Health b. Human Services 1:00 PM 2:00 PM CITY COUNCIL MAYOR WILLIAM D. SESSOMS, JR., At -Large VICE MAYOR LOUIS R. JONES, Bayside - District 4 GLENN R. DAVIS, Rose Hall - District 3 WILLIAM R. DeSTEPH, At -Large ROBERT M. DYER. Centerville - District 1 AMELIA ROSS-HAMMOND, Kempsville - District 2 BARBARA M. HENLEY, Princess Anne - District 7 JOHN D.MOSS, At -Large JOHN E. UHRIN, Beach District 6 ROSEMARY WILSON, At -Large JAMES L. WOOD, Lynnhaven -District 5 CITY COUNCIL APPOINTEES CITY MANAGER - JAMES K. SPORE CITY ATTORNEY- MARK D. STILES CITY ASSESSOR - JERALD D. BANAGAN CITY AUDITOR - L YNDON S. REMIAS CITY CLERK RUTH HODGES FRASER, MMC CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL AGENDA 23 APRIL 2013 CITY HALL BUILDING 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VIRGINIA 23456-9005 PHONE: (757) 385-4303 FAX (757) 385-5669 E-MAIL: Ctycncl@vbgov.com I. CITY MANAGER'S BRIEFINGS - Conference Room - A. RESORT AREA PARKING STRATEGY Barry Frankenfield, Strategic Growth Area Manager B. INTERIM FINANCIAL STATEMENT Patricia Phillips, Director — Finance II. CITY COUNCIL COMMENTS III. CITY COUNCIL AGENDA REVIEW IV. INFORMAL SESSION - Conference Room - A. CALL TO ORDER — Mayor William D. Sessoms, Jr. B. ROLL CALL COUNCIL C. RECESS TO CLOSED SESSION 4:00 PM 5:30 PM . FORMAL SESSION - City Council Chamber - 6:00 PM A. CALL TO ORDER — Mayor William D. Sessoms, Jr. B. INVOCATION: Dr. James Pipkin Pastor, St Johns Baptist C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA D. ELECTRONIC ROLL CALL OF CITY COUNCIL E. CERTIFICATION OF CLOSED SESSION F. MINUTES 1. INFORMAL and FORMAL SESSIONS April 9, 2013 G. FORMAL SESSION AGENDA 1. CONSENT AGENDA H. BID OPENING 1. CAMP FOR SPECIAL NEEDS CHILDREN and DISABLED VETERANS I. PUBLIC HEARINGS 1. ORDINANCES TO ISSUE BONDS OF THE CITY OF VIRGINIA BEACH: a. General Obligation Bonds $68,120,000 b. Storm Water $12,500,000 c. Water and Sewer $27,000,000 2. FY 2013-14 OPERATING and CAPITAL BUDGETS 3. LODGING TAX 4. CIGARETTE TAX 5. PERSONAL PROPERTY TAX 6. VARIOUS PLANNING FEES 7. SOLID WASTE MANAGEMENT FEE 8. LEASES OF CITY -OWNED PROPERTY a. b. c. d. e. f. g• h. i. SAMIA, Inc. 812 Atlantic Avenue Clearwater (Weatherly) Investment Associates 3501 Atlantic Avenue Surfside Resort, Inc. 1211 Atlantic Avenue G 21st Street, Inc. 200 21st Street Oceanside Investment Associates, L.P. 2101 Atlantic Avenue Rockfish Sea Grill LLC (Tradewinds, LC) Colonial Inn, Inc. Colonial Inn, Inc. Fogg's Seafood Company J. PUBLIC COMMENT 1601 Atlantic Avenue 2809 Atlantic Avenue 2809 Atlantic Avenue 415 Atlantic Avenue 1. UNSOLICITED PROPOSAL re LIGHT RAIL — extension to Rosemont Road K. ORDINANCES 1. Ordinance to GRANT Franchise Agreements re Open Air Cafes in the Resort Area: a. b. c. d. e. f. g. h. i. SAMIA, Inc. 812 Atlantic Avenue Clearwater (Weatherly) Investment Associates 3501 Atlantic Avenue Surfside Resort, Inc. 1211 Atlantic Avenue G 21st Street, Inc. 200 21st Street Oceanside Investment Associates, L.P. 2101 Atlantic Avenue Rockfish Sea Grill LLC (Tradewinds LC) Colonial Inn, Inc. Colonial Inn, Inc. Fogg's Seafood Company 1601 Atlantic Avenue 2809 Atlantic Avenue 2809 Atlantic Avenue 415 Atlantic Avenue 2. Ordinance to INCREASE Appropriations and TRANSFER $956,000 re fuel and energy increases to the City Garage Internal Service and the Fuels Internal Service funds a. Police b. Public Works c. Parks and Recreation d. Fire e. Emergency Medical Services 3. Ordinances to TRANSFER: $316,134 $229,214 $ 53,568 $149,320 $207,764 a. $140,000 to Public Works re a new building for Mosquito Control chemical storage b. $256,083 to the General Registrar re the June 2013 Primary Election costs L. PLANNING 1. Applications of DREAMQUEST, LLC/CITY OF VIRGINIA BEACH at 204 and 206 3rd Street, portion of 108 Atlantic Avenue and 206 and 208 Atlantic Avenue DISTRICT 6 - BEACH a. special exception for alternative compliance to the Oceanfront Resort District Form -Based Code re an indoor entertainment venue during the Summer b. conditional use permit for assembly use (theater) RECOMMENDATION APPROVAL 2. Ordinance to AMEND and REORDAIN Sections 1904 and 1905 of the City Zoning Ordinance (CZO)'re setback, landscaping, lot coverage requirements and design incentives in the Old Beach Overlay District DISTRICT 5 — LYNNHAVEN DEFERRED MARCH 26, 2013 RECOMMENDATION APPROVAL M. APPOINTMENTS GREEN RIBBON COMMITTEE HEALTH SERVICES ADVISORY BOARD HISTORICAL REVIEW BOARD MINORITY BUSINESS COUNCIL OLD BEACH DESIGN REVIEW COMMITTEE OPEN SPACE ADVISORY COMMITTEE PROCESS IMPROVEMENT STEERING COMMITTEE SOCIAL SERVICES BOARD TOWING ADVISORY BOARD N. UNFINISHED BUSINESS O. NEW BUSINESS P. ADJOURNMENT ******************************** If you are physically disabled or visually impaired and need assistance at this meeting, please call the CITY CLERK'S OFFICE at 385-4303 ******************************* FY 2013-2014 RESOURCE MANAGEMENT SCHEDULE Presented by the City Manager May 7th May 14th Budget Workshop Reconciliation Conference Room Vote on the Budget Council Chamber 2013 CITY HOLIDAYS 4etizonaI Day - Monday, Al ay 27 _Independence Day - Thursday, July 4 Labor Day - Monday, September 2 Veterans Da - 11/Th11day, November 11 Thanksgiving Day & .Day after Thanksgiving - Thursday, November 28 & Friday, November 29 Christmas- Eve (halFdaj) - Tuesday, December 24 Christmas Day - Wednesday, December 25 -1 - VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April23, 2013 Mayor William D. Sessoms, Jr., called to order the FY2013-14 RESOURCE MANAGEMENT PLAN BRIEFING (Budget), in the City Council Conference Room, Tuesday, April 23, 2013, at 1:00 P.M. Council Members Present: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer , Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood. Council Members Absent: None April23, 2013 I -2- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM 1:00 P.M. ITEM #62730 Mayor Sessoms introduced and welcomed Thomas Leahy, Director — Public Utilities. Mr. Leahy advised the Department 's Mission is to provide the best and most reliable, highest quality water supply and waste water collection services at the lowest practical sustainable costs. Department of Public Utilities Budget Workshop: April 23, 2013 Thomas Leahy, Director Mr. Leahy provided the Department's Organizational Chart shown below. The Department has 411 positions and requests one additional position (FTE) for a Fat, Oils and Grease ("FOG') Inspector. That particular position was being provided by an outsourcing contract but the Department is not able to maintain the liability/dependability of the contractor or the required certifications. By bringing this position in-house, the City will save money. Public Utilities April23, 2013 -3- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) Currently there are fifteen (15) vacant positions in the Department. All except one (1), is in the process of being filled. Two of the vacancies have been open for a long time; (1) an Engineer position has been held open on purpose because the Department was filling those responsibilities with a retired DEQ employee under contract and (2) the other vacancy is being held open pending a reorganization and reclassification. The position cannot be filled while being reclassified. POVTION VACANCY REPORT al Wetimby AP. M,3 11441 lNa.* ��14�MNf4�P NNW .UW6 11.0,0400 07 .123 1.0,00 .9.3460-1 POD MO Oprerwm kOnvornaro,. 110,1.1 0.1111. ur.,srs.�mrRw+ 1.0103. water Ome4wro, Lrtorer wwr Oprarom ousa xen.y Najaka on: vOo 91/ we..Oryte ar 01/x,,1, Wayne ommon 103)860 Water Secout Inspector, 6.41.3 Peolson 0114.0 0.041 Mr. Leahy advised the Department's Operating Budget for FY2013/14 is $117.7 -MILLION, has an increase of $2.7 -MILLION or 2.3%. Mr. Leahy advised the Department's Operating Budget consists of only the units that have people, supplies, vehicles, consumables and any other things that are required to carry out a day-to-day mission, totaling $49 -MILLION and accounts for 42% of Budget. The most substantial increases are in the Engineering unit due to the new position, increase in health care costs, upgrade to the GIS and Mapping System. Four (4) of the vehicles are due for replacement and have moved from contract work from CIP, which should not have been in the CIP, into the operating unit. Department of Public Utilities Operating Budget FY 12,13;.... Amended FY 13-14 Proposed Director's Office $ 417,993 3.0 $ 437,137 3.0 Engineering 8,222,044 84.0 8,925,332 86.0 703,288 8.6% Lake Gaston Facilities 3,161,265 NA 3,255,701 NA .94,436 3.0% Operations Admin. 3,647,893 22.0 3,872,968 21.0 225,075 6.2% Water Distribution 3,956,226 41.0 4,197,853 41.0 241,627 6.1% Water Pump Stations 2,728,657 25.0 2,747,200 25.0 18,543 0.7% Meter Operations 3,966,729 43.0 3,841,689 43.0 (125,040) (3.2%) Sewer Collection 7,056,297 64.0 7,069,749 64.0 13,452 0.2% Sewer Pump Stations 7,136,219 61.0 7,122,361 61.0 (13,858) (0.2%) Business Division 7,640,182 68.0 7 589,996 68.0 (50,186) (0.7%) Sub Totals '' $47,933,505 411.0 $49,059,986 412.0 $1,126,481 2.4% $ 19,144'. 4.6% April23, 2013 -4- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) Below are the non-operating units, with the biggest changes being in the Water Services Contract which declined by over $700,000. However, the biggest budget issue for the Department is the $2.5 -MILLION increase (more than 90% of the total increase in the Department's Budget), Debt Service and Pay -as - You -Go Funding for the Capital Improvement Program. Department of Public Utilities Operating Budget Water Services Contract Debt Service plus PayGo Reserves Transfer to Other Funds Sub Totals Total vended to posed NA <' $27,038,000 NA $(703,296) (2.5%) 28,050,544 NA 30,527,690 NA 2,477,146 8.8% 1,072,393NA 1,112,052 NA 39,659 3.7% 10,249,158 NA 9,977,327 NA (271 831) (2.7%) 567,113,391 NA 568 655,069 NA'" 51541,678 2,3% 5115046 896 411,0 5117.715,055 412.0 52,668,159 2.3% Below are the major budget drivers for the Department: Major Budget Drivers ➢Largest increase is Debt Service driven by the Consent Order ($2.5 million) >Other significant Increases ($800,000) • Replacement Vac Haul & Excavator • Automatic Vehicle Locator System • One new FTE to replace FOG Contract • Electrical costs — Lake Gaston PS • CIP projects Moved to Operating Budget > Four of our nine operational bureaus with personnel unchanged or decreased from FY13 April23, 2013 -5- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The Department is an "Enterprise Fund". All revenue comes from service charges the Department derives. 96% of the Department's Revenue comes from the bi-monthly water bills. Interest and connection fees account for 2.5% of the Department's Revenue. That number used to be 2-3 times higher but with the decrease in interest rates and the low number of new connections, the service charges are the dominant revenue source. The lower pie chart identifies where the funds are expended: Public Utilities FY 2013-14 Operating Budget $1,017,733 $678,440 $3,016,959 0.6% 2.5% Budget by Revenue Type ■ Service Charges „= Int. & Conn. Fees :: Federal (BAGS) at Transfers Budget by Expense Category $117,715,055 $1,620,052 $9,977,327 1.3% Personnel e Capital Transfers m Operations Water Svc Contract c Debt Service a PayGO $ Reserves Public Utilities FY2014 Operating Budget Request: $117,715,055 Total Budget 1 a Operating Bureaus (42%) • Reserves (1%) DWater Service Contract m ...Nice (19%) SP/MOOD Fund," Transfers (8%) Operating Bureaus are 42% of Public Utilities Budget Operating Bureaus Directors Office )1%) ngineering )18%1 Business (15%) a: Operations (59%) e lake Gaston )7%) The Operations Division is 59% of Operating Bureau Cost April23, 2013 l l -6- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The Department's significant issues are identified below. Reduced water demands account for one-half of the Department's Revenue and are due to conservation, more efficient water using devices, shift in ground water for outdoor uses and some demographic shifts. Fiscal 2013 water demand is on track to match the water demand of twenty (20) years ago, even though in the 20 years, the system has expanded in terms of pipes, pump stations and valves by 20%. The Operations Division is facing reduced productivity of aging workforce. Back in 1970/1980's a large number of "Baby Boomers " joined the City and there is an increased injury leave, sick leave, disability pay and light duty restrictions. 28% of the Department's deep excavations are occurring after normal working hours. The Capital Improvement Program (CIP), at the current funding levels, is not sustainable even though it is the Department's major budget driver along with the CONSENT ORDER that is an unfunded mandate for $350 -MILLION. Public Utilities Significant Issues • Negative revenue growth due to reduced water demand and very few new customers • Aging workforce combined with workforce protection obligations are decreasing productivity • Traffic is forcing many repairs to short days, nights, or weekends — decreased productivity, increased overtime • Aging infrastructure: A truly sustainable CIP would be 50% more than the current CIP • Regional Sanitary Sewer Consent Order — $350 million unfunded mandate — Typical rehabilitation project: $4,000 to $5,000 per lot Below are the Department's Trends and Highlights. Hurricane Sandy was a 10 -to -25 year storm Citywide and there was not one sanitary sewer overflow which is a big accomplishment considering one of the major mandates in the Consent Order is to contain all of the infiltration and inflow during a 10 - year storm. Also, at the end of this month, the Department will begin using a state-of-the-art electronic billing and payment system. This will provide customers the ability to have their bank accounts automatically debited without having to handle a bill. Public Utilities FY 2013-14 Trends & Highlights • Maintained the lowest water charge and one of the lowest sanitary sewer charges in the region • Hurricane Sandy (10-25 year storm): No SSO's • Record low year for SSO's in 2012. Only ten (0.7 SSO's per 100 miles of sewer lines). The national average is 4.5, VA Beach is consistently less than two • FOG Program: In 2012, the number of FSE's in compliance increased from 2% to 20% • State-of-the-art Electronic Billing and Payment System • Collected 99.5% of revenue (current write off includes the year after conversion to a new billing platform) April 23, 2013 -7- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) Below is the chart for monthly charges for water and sanitary sewer charges in Hampton Roads at 6,000 and 5,000 gallons per month of consumption for a typical single family: FY 2013 Monthly Charge for Water & Sanitary Sewer in Hampton Roads bl(g,umo Based on the rate increase previously approved by City Council, the Department's Budget is balanced based on 6,000 gallons per month of consumption for a typical single family. This is a $2.90 per month increase, representing approximately 5% on the combined water and sanitary sewer charges. This is the 3rd of 4 consecutive rate increases enacted by City Council in 2011 as part of the response to the Regional Sanitary Sewer CONSENT ORDER. Approved Monthly Water & Sewer Billing for SFR @ 6,000 Gallons Fiscal Year 2010 2011 2012 2013 2014 2015 Water $28.70 $30.87 $30.87 $30.87 $30.87 $30.87 Wastewater $19.53 $19.53 $22.12 $24.86 $27.76 $30.81 Total Water + Wastewater $48.23 $50.40 $52.99 $55.73 $58.63 (+5.2%) $61.68 (+5.2%) April 23, 2013 -8- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The Capital Improvement Program (CIP) is $40 -MILLION, approximately 75% of that is for the sanitary sewer system. The entire 6 -year CIP is $280 -MILLION; however, several of those years are "astricked (*) " where the amount increases from $40 -MILLION to $50 -MILLION due to the pending mandated Rehabilitation Plan and Consent Order. Just last week, the Justice Department lodged an Order with the courts, which after 30 days becomes final. The Consent Order for HRSD will change with "trickle down" provisions that change for localities and at least one year of the increase will be pushed out to FY17. Depending on what the Consolidation Study results are and what actions the jurisdictions take because of that, the increases could be pushed out even farther.• Water and Sewer CIP: FY 2014 -FY 2019 Water FY14 $ 9,025,000 $ 30,975,000 $ 40,000,000 FY15 $ 7,406,000 $ 32,594,000 $ 40,000,000 FY16* $ 5,870,000 $ 44,130,000 $ 50,000,000 FY17* $ 4,550,000 $ 45,450,000 $ 50,000,000 FY18* $ 7,427,000 $ 42,573,000 $ 50,000,000 FY19* $ 5,725,000 $ 44,275,000 $ 50,000,000 FY14-19 $ 40,003,000 $ 239,997,000 $ 280,000,000 *$40M to $50M increase may be delayed pending modifications to the Consent Order Below are the major CIP Budget Drivers. Should Public Works begin working on a major highway or stormwater project, Public Utilities will evaluate all of the facilities and even if they are not necessarily at the end of their useful life, the Department feels it might interrupt the project early on, the Department will replace the facility. For example, when Public Works is working in neighborhoods or any roadways, Public Utilities will replace all cast iron pipe with modern pipe so there will not be problems in the future. Most water line failures are with cast iron pipe. Water and Sewer CIP Budget Drivers • Regional Consent Order (EPA/DEQ Mandates) • Aging Infrastructure • Stormwater/Roadway Coordination • Neighborhood 51% Type Projects April23, 2013 -9- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The mandated Consent Order requires the City to complete 180 Collection projects totaling over $295 - MILLION and Force Main Work projects totaling $50 -MILLION. This does not include the sewer pump stations that must be rehabilitated and replaced at 8 -to -10 per year at approximately $1 -MILLION per station. Consent Order - Mandated Work • Collection System (Gravity/Vacuum Side): — 180 projects - $295,391,000 — 23 mgd of Infiltration & Inflow ($13 per gpd) — Will impact 70,000 connections (50% of system) — $4,200 per connection (average, max = $17,000) • Force Main Work— Estimated at $50 million • Does not include Sewer Pump Stations which must be replaced at 8-10 per year at approximately $1 million per station 85% of the $240 -MILLION CIP relates to aging infrastructure. FY 2014-19 Sanitary Sewer Capital Improvement Program: $239,997,000 • Neighborhood Projects / 51% Program 1% Evaluation / Planning 1% O Operational Support 7% s Roadway & Stormwater Coordination 5% • Cost Participation Agreements 1% System Expansion - General 0% Operational Support: Emergency Response Program Vacuum Valve Monitoring System tandstown Yard Improvements Customer Information System Migration Computerized Mapping Auxiliary Power Program April23, 2013 -10- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) Aging infrastructure accounts for one-half of the $40 -MILLION Water CIP or 75% when Roadway and Stormwater coordination is included: FY 2014-19 Water Supply Capital Improvement Program: $40,003,000 Roadway & Stormwater Coordinatio 25% PJ Operational Support 11% ■ Neighborhood Projects / 51% Program 1% System Expansion - General 2% Aging Infrastructure 50% ix Evaluation / Planning 10% Operational Support: Shure Drive Water line Improvements Emergency Response Program tandstown Yard improvement, Computerized Mapping ser Quality Program Qistomer Information ym Migration ...low Prevention Program RI Cost Participation Agreements 1% The CIP is projected out for the next 20 years. The brown, light green and gold are the mandated items in the Consent Order. The Consent Order is forcing the City to complete projects at an unbelievably fast rate. Should the Consent Order go away, it will allow the City to slow down on the work and reduce cost. $65 560 .__.. $55 550 $45 540 O 535 E ▪ 530 525 $20 $15 510 $5 50 Long Term Funding Needs for Compliance and Sustainable Infrastructure 20 -Year Rehabilitation Plan (Current year dollars, not escalated) 1 Water MOM ■ Water System Reinvestment II Sewer MOM ■ Sewer Pump Stations R/R `+ea Wet Weather Management Plan IN Sewer Rehabilitation Plan w • h rd t CO A 0 N N O O O 0 O O N N N N N N N N N N O O N N Wet Weather Management Plan Costs me Cunenely Unknown and PendingFurtherAnahsis and Negotiation April23, 2013 -11- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The below chart provides the Sanitary Sewer Flows for a 10 year storm, as calculated by HRSD and the target inflows, the City is supposed to be per the Regional Consent Order, measuring how resistant the Sanitary Sewer System is to infiltration from groundwater, surface water and stormwater. The data is normalized and has been presented on an Equivalent Residential Unit (ERU) basis to be able to compare the City to other Hampton Roads cities. The City has the best system in the Region. That in no way implies the City does not have a lot of work to be done as the City is 30% of the Region. The size amount of infiltration or inflow the City has to eliminate is the size the amount of Chesapeake or Newport News has to eliminate. Sanitary Sewer Flows per ERU: 10 -yr Storm (Actual vs Target: i.e., the "gap") Virginia Beach is lowest in Hampton Roads Gallons per Day per ERU Suffolk Newport Chesapeake portzmouq York Hampton Virgin Beach 1Pyr Sewer Fbw per FRU igpdi m Consent Order Target With the support of City Council and good management by Les White, Patti Phillips and the Finance Department, the City has some of the lowest debt service per connection or debt service per ERU in the Region, according to the HRSD Consolidation Study. "A bad day in Virginia Beach is a good day anywhere else." Normalized Sanitary Sewer Debt Service Virginia Beach is second lowest in Hampton Roads Pr Debt Service/Customer m Debt Service/ERU April23, 2013 -12- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY PHYSICAL ENVIRONMENT PUBLIC UTILITIES and CAPITAL IMPROVEMENT PROGRAM ITEM #62730(Continued) The Regional Consent Order is the major driver for the CIP, the CIP drives the debt service and the debt service drives the Department's Budget. The City is in better shape than the other cities in the Region. Conclusions • Regional Consent Order is the major driver for the Public Utilities CIP • In turn, the associated increase in debt service is the major driver for the operating budget • Conservation, low/no growth, and aging infrastructure are exacerbating factors • However, in terms of the consent order "gap", debt/debt service per ERU, and monthly water and sanitary sewer charges, VA Beach is well positioned for the future Mayor Sessoms thanked Mr. Leahy for his hard work and that of his Staff. April 23, 2013 -13- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS 1:29 P.M. ITEM #62731 Mayor Sessoms introduced and welcomed Emily Labows — Director, Office of Cultural Affairs. Office of Cultural Affairs Budget Workshop April 23, 2013 Mrs. Labows advised the Office of Cultural Affairs serves more than 300,000 people and approximately 2,000 cultural events annually, which help to build bridges with other cultures, create lifelong memories and offer reprieve from the pressures of everyday life. The Operating Budget for FY2013/14 declined by $91,000, as a result of the renegotiation of the Sandler Center Operating Contract. Cultural Affairs Operating Budget Arts and Humanities:: Commission Sandler Center for the Performing Arts/Cultural Affairs VA Museum of Contemporary Art - Grant of Utilities & Education VA Museum of Contemporary Art - Boardwalk Art Show Funding from TIP 1,687,056 3.0 0.0 0_0 8 450,219 0.0 1,577,304 3.0 pposedi 9,533 2. it 0,3,752) .. %) 0_0 0 0_0% 3.0 (t-0), i.1 r31 0,8 2 April23, 2013 -14- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS ITEM #62731(Continued) Below is the Department's Organizational Chart" Office of Cultural Affairs Oryanlizationa! Chart Cultural Affairs Manager 17190 Budget Unit 1 FTE (Filled) '.. Development Specialist 17190 Budget Unit 1 FTE (Filled) Administrative Assistant 17190 Budget Unit 1 FTE (Filled) Sandler Center for the Performing;),, Arts Foundation, Inc. Gant Brut 17191 Budget 11nB 17193 Budget A9s and Humanities Comm 17199 Budget Unit 17192 Budget Un• Public Art Virginia Beach Foundation. Inc. The majority of the Department's Budget is from the General Fund and is used for facility operations, grants to community cultural organizations and personnel costs for 3 FTE's: FY 2013-14 Budget Budget by Fund $ 2.267,523 98% ■ General Fund TIP Special Events Budget by Expense Category April 23, 2013 -15- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS ITEM #62731 (Continued) The Sandler Center has experienced a strong growth in their sixth season. Last year, the Sandler Center hosted over 965 events, with over 136,000 attendees, an increase of over 265 events and 25,000 from the prior year. These events returned over $160,000 in Admission Taxes to the City. The Department is committed to keeping the costs as low as possible for the arts groups who rent the facility. The Sandler Center has 200 Volunteers with over 9,500 hours, saving the City approximately $80,000. The Foundation's Board of Directors, chaired by Amy Sandler, is actively fundraising for the Center's educational programs. The Foundation has repaid the City $12.5 -MILLION for the Capital Campaign, 4-1/2 years ahead of schedule. Office of Cultural Affairs FY 201 3 Highlights Sandler Center for the Performing Arts Management Contract: • Hosted 136,305 attendees, 965 events and 5929,982 in revenue (FY12) • Generated over 5165,000 in Admission Taxes (FY12) • Focus on number & quality of performances, attendance (FY12) o 22 sold -out shows including resident groups Sandler Center Foundation: • The Foundation recently repaid all of the 512.5 million to the City (4 years ahead of schedule) Increased sponsorships & fundraising: 5146,274 in new gifts thus far in FY13 (105 donors) Developed Foundation's fundraising initiative: ACCESS the ARTS to reach Title 1 schools o Provided funding for 3,850 students from 1 5 Title 1 schools to see performance - a 26% increase from the previous year. Increased use of volunteers - over 260 volunteers contributed 12,600 hours, providing a savings of Sl 89,000 - 60 more volunteers, 2,000 more hours, increased savings of 5109,000 from FY11 With funding from the City, the Arts and Humanities Commission funded over 435 programs/ performances and returned over $300,000 in direct revenue through Admission Taxes and venue rental to the City. The Arts Commission expressed appreciation to Councilman Davis for serving as Liaison, and Council Lady Ross -Hammond for recently taking time to attend a recent meeting to learn more about the Commission. The nationally ranked Boardwalk Art Show began in 1952 and attracts Artists from 20 states and 3 countries each year, with an audience of 250, 000 to 300, 000. The Art Show is currently ranked 34`x` in the Top 100 Outdoor Art Shows by Sunshine Magazine, up 9 places from the prior year. FY 2012-13 Highlights Arts and Humanities Commission grant programs and Commission -sponsored projects • 30+ annual grants Funds over 435 events in Virginia Beach • Grant recipients returned over 5300,000 back to the City in Admission taxes and rental revenue: 5.68 of each 51.00 is return to the City • Increased use of Sandler Center by Arts Groups - Virginia Opera Public Art Program • Forming new 501 c3 non-profit organization: Public Art Virginia Beach Foundation, headed by Andrew Fine & Randy Sutton - 1" project Laskin Rd. Sculpture • Sandler Center Visual Arts Gallery Virginia Museum of Contemporary Art (MOCA) Andy Warhol blockbuster exhibit (Summer 2012)- Nearly 20,000 visitors came through Museum in 86 days • Works with over 1,500 artists by presenting up to 22 exhibits, artists workshops, classes and arts events • Nearly 550 SOL -based classes are taught for 3rtl to 8'h graders each year, reaching 15,000 students 6 April23, 2013 -16- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS ITEM #62731(Continued) Below is the way the Department is reducing costs and improving efficiencies. Just accounted yesterday, Tidwater Mortgage is the new Title Sponsor for the Great Performer Series at the Sandler Center. Cultural Affairs Effective & Efficient Services Cost savings to the City through renegotiation of the Sandler Center operations contract Concentrate on maximizing revenue potential while maintaining high quality events Expand services through the use of non-profit partners Leverage private sector through donations Increase use of volunteers The Arts are a very important industry to the City. The Economic Development Survey shows that the average Art attendees spends $15 to $30 per event, which is over and above the cost of the ticket and the national average of $27, proving that the Arts is a vibrant industry that supports business area merchants: CONCLUSIONS: THE ARTS MEAN BUS NESS IN VIRGINIA BEACH Arts & Culture Industry in Virginia Beach 556.8 Million Annual Expenditures Full Time Equivalent Jobs Virginia Beach Local Government Revenue State Government Revenue 1,411 52.3 million 53.6 million Attendees in Virginia Beach Spend 530.44 Per Person, Per Event Meals $ Gifts $2.06 Ground Transportation $3.35 Lodging $3.04 Other $3.64 Data from the 2009 Americans for the Arts' Economic Impact Study of the Arts in Virginia Beach April23, 2013 -17- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS ITEM #62731(Continued) Below are some the coming attractions for the Spring and Summer: SYMPHONICITY Mayor Sessoms thanked Mrs. Labows for her hard work and that of her Staff. April23, 2013 -18- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM 1:35 P.M. ITEM #62732 Mayor Sessoms introduced and welcomed Lynn Clements, Director — Museums and Historic Resources. Department of Museums and Historic Resources Budget Workshop April 23, 2013 Lynn B. Clements, Director Ms. Clements introduced Cynthia Spanoulis, Deputy Director; Mark Reed, Historic Resources Coordinator; and Donna Ellis, Aquarium's Finance Director. Ms. Clements expressed her appreciation to Council Members DeSteph and Wood for serving as Liaison. In preparing the Department's Budget, the focus was on Sustainability. Budgeting for Sustainability • Alignment of Resources: — Social Sustainability • Preserving our Historic Resources for future generations — Fiscal Sustainability • Ensuring Revenues remain strong • Replacing Facility Infrastructure to ensure greater efficiencies — Environmental Sustainability • Promoting Environmental Stewardship through education, exhibits and sustainable practices Ensuring Facility Systems are environmentally friendly Environmental April23, 2013 -19- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM ITEM #62732(Continued) Below are some of the Trends and Highlights. The Department would like to convert the film projection system, which has been used since 1996 and convert to digital. This will provide better film selection and reduce the Department's FTE count by 2. This does not have to be a CIP. The Department can cover these costs in the Budget with Revenues. The Association of Zoos and Aquariums have recommended the Department add one FTE to Animal Life Support and Building Maintenance. Ms. Clements would also like to take 1 PTE and convert to FTE in the horticultural area, to support new projects, recruit and supervise volunteers which add capacity for additional exhibits. The Aquarium will have live butterflies this Summer to go along with the new I -Max 3D Film about migration of butterflies. The Aquarium is also building a new Coastal Conservation Garden. The Historic collections, consisting of the Hofheimer Collection and over 200 artifacts, are being conserved. Also, revenues for the Aquarium have exceeded the projections for the past two years by 12% each year. In conjunction with the Foundation, the Aquarium is adding an Aerial Adventure Course (ropes course) on the 38 acres behind the Marsh Pavilion. This will create an `Adventure Corridor" all the way to 15`'' Street and the Campgrounds, with zip lines over Owls Creek. On June 15, 2014, Ms. Clements invited the Mayor to be the first one on the Ropes Course. Department of Museums & Historic Resources FY 2013-14 Trends & Highlights t,e apartment tment o` Museums 8F,Htoric R , oa 0' rec comp .eJ orfs Ni lv 0 5, performance ante m Sures one Ii. ir. ii ,en91• • n • ,..a'.eb'..r elan. r This budgprt budincludes meo:ruc r feta cursor which a'al-es tom full-timeIFTEs_ FF -,1r, additional position to address animal life _ upport and aq❑ seas noted in a recent Association of Zoos o d Aquariums site erasure.s that the .Aquarium mountains its Aaccreditation. ositt .r upgrade from .5 PT to 1,0 FT will dress adding the Coastal Conservation mantena rice oh the Sob t1:r.0 Aviary, ing and indoor pant i a ice, which, hasincreased by a -.its sinc.e the 'opening of Restless Planet. A h`stcn_ collections conservation program that provides cr- _. motion assessments to approximately 25)0 artifacts. am:Aar-earn ad eriesion resuers.Rep x " r: -d the two previoes o 1rcri } arneirevenues „etedss above thers. r'Erirepraisendrialsr.3r nersi r, 1 r :«i51.Aq ariur'~ Fneandataon Lhroughr'e_. rovenue earning pruwarte;, RU The Aquarium saw a 7.5% increase in attendance this past year. Department of Museums & Historic Resources FY 2013-14 Operating Budget Y123 " Amended Change FY 13 Amended to fY 14 Proposed Virginia Aquarium 142.60 $10,621,810 142.98 $ 1,374,248 14.9% Historic Resources 763,201 12.87 862,064 12.87 98,863 12.9% Total $10,010,763 155.47 $11,483,874 155.85 $ 1,473,111 14.8% April23, 2013 -20- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM ITEM #62732(Continued) Over 72% of the Department's Budget is covered by earned revenues. The Foundation provides funding for 26 FTE's. What is not reflected in these charts is the Foundation's annual contribution to the Aquarium in excess of $3 -MILLION. Approximately 61 % of expenses are for personnel. FY 2013-14 Budget $1,250,417 10.9%- $639,505 VAQ Foundation Grant • Earned Revenue • General Fund Personnel Supplies • Contracted/Internal Services ■ Equipment Replacement Below is the Department's Services Requested, but Not Funded: Services Requested but Not Funded 0,5 PT -FTE Volunteer Coordinator • Current staffing 1.5 FTEs • 1,309 Volunteers Annually (363 days per year) • Need 0.5 PT Coordinator to coordinate volunteers on weekends and after hour events Sustainability Initiatives • 520,000 Grant Match Requested to fund • Lighting— Energy Efficiency • Water Conservation Projects • Exterior Recycling Containers Historic Preservation —1 FTE • Historic Preservation Commission Staffing • Recommended by Historic Sites Organizing Committee in 2008 April23, 2013 -21- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM ITEM #62732(Continued) The Heritage Building Maintenance Program, is ongoing; however, it will take approximately $300, 000 each year to maintain the Heritage Building items. Also, the Adam Thouroughgood House Visitor Center design is funded and construction will begin in the near future. This is important as there is no adequate storage for the City's artifacts, no educational or display place for the Hofheimer collection. Major Museums Projects Funded Heritage Suilding Maintenance Program Aquarium Bulldirgs C? Aquarium Replacement &Renewal OP Cnastal Cnn.<.ervaticn Garden AdamThoreughgaod House Visitor Center Design Total j t' Cost $ 600,000 $ s 100,000 Ongoing $ 7,134,540 $ 1,200,000 Ongoing $1,200,000 $ 300,000 Ongoing $ 543,736 $ 543,736 7/2013-9/2014 $ 244,826 $ 244,826 7/2013-6/2014 The Foundation funded a study of the Marsh Pavilion and the rendering of the building is below. This will be approximately an $18 -MILLION project. The Foundation would fund $7.5 -MILLION and the City $10.5 -MILLION if this moves forward. Department of Museums & Historic Resources Projects Requested But Not Funded Marsh Pavilion CIP - $10,595,380 i -Adam Thoroughgood House Visitor Center - $1,255,174 :=Heritage Building Maintenance Program - $294,804 April23, 2013 -22- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM ITEM #62732(Continued) Capital Improvement Program FY 2014 -FY 2019 e Fu d FY Virginia Aquarium & Marine Science Center HistoricResources Total Department of Museums & Historic Resources Capital Budget FY 201 ding $21,555,710 $844,826 $22,400,536 Virginia Aquarium & Marine Science Center $3,500,000 I Historic Resources $618,850 Department of Museums & Historic Resources $4,118,850 $2,043,736 ($1,456,264) $344,826 ($274,024) $2,388,562 ($1,730,288) The Department's budget efficiencies are identified below. The Aquarium is going to reduce Summer hours by closing at 5:00 P.M. Also, the Historic Houses Foundation Board has been established and Vice Mayor Jones, Council Lady Wilson and City Clerk, Ruth Fraser are all serving on the newly formed Board. Budgeted Efficiencies for FY 2014 • Theater Conversion: > Decreasing 2 FTE's ➢ Reducing costs by $138,000 for projection system rent and maintenance. D Anticipated 62% reduction in energy costs. • Reducing Aquarium's summer hours of operation by closing at 5:00 PM instead of 6:00 PMs: ➢ Savings of $20,315 in personnel costs > Reduces 100 hours of Prime HVAC loads • Establish Historic Houses Foundation Board: ➢ 15 Member Board • Re -Energize Volunteer Recruitment at Historic Houses: > Sewing Costumes > Garden and Grounds Maintenance ➢ Programing April23, 2013 -23- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS and CAPITLA IMPROVEMENT PROGRAM ITEM #62732(Continued) The Department is in line with supporting the City's Envision 2040 by looking 30 years into the future, focusing on sustainability and renewability by investing in the citizens and their prosperity. Conclusions Department of Museums & Historic Resources is: V Economic Driver (City Council Goal: First Class Resort, Grow the Local Economy) • Produces Tax Revenues • Economic Impact ,/ Educational Asset (Envision Virginia Beach 2040 "Students are prepared for success at every stage of their educational Journey.") • Fosters Young Imaginations • Provides skill for a productive 21" Century Workforce V Civic Asset (City Crutneii Goal:13eautifu(; Natural Setting and Resources and Places to Have. Furl) • Creates a welcoming sense of Place • And a desirable qw;lity of life v Cultural Legacy (Envision Virginia Beach 2040 "The Virginia Aquarium is the benchmark for U.S. Aquariums, "Our natural environment and conservation efforts are celebrated in our museums and cultural offerings and attract regional and national visitors.") • Preserves our unique background and heritage Mayor Sessoms thanked Ms. Clements for her hard work and that of her Staff April 23, 2013 -24- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS 1:53P.M. ITEM #62 733 Mayor Sessoms introduced and welcomed Dan Edwards, Chairman — Virginia Beach School Board. S Budget Presentation to City Council Dan Edwards, Chairman of Virginia Beach School Board Tuesday, April 23, 2013 Mr. Edwards expressed his appreciation to the City Council for their support. The School Board developed and passed their Budget in March. Federal and State funds continue to decline, while the local contributions increase slightly for a total increase to the FY2013/14 Budget of $6.8 -MILLION.: Revenues FY 2012/13 FY 2013114 Federal $ 17,141,085 $ 16,636,723 State 241,055,084 237,023,534 State Sales Tax 69,064,589 70.522,688 Formula Contributions (Local) 312,297,194 314,745,500 4c Real Estate Tax (Local) 19,200,000 19,163.832 City Reserves (Local) 9,200,000 Other Local 3,305,837 3,325,383 Revenue Total $.871,283789 $861,417,480 Additional Funds'. Prior Year Reversion 11 000,000 14,000,000 Sandbridge TIF 4000,000 2,000,000 Total Revenue 1Y 201211.ruebe ao4de $:.13000,000 $ 18,000,000 677.497,488 '.. April23, 2013 -25- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733(Continued) Mr. Edwards expressed continued concern for using "onetime funds" to fund the Operating Budget. Two years ago, over $20 -MILLION was used, last year right at $20 -MILLION and this year approximately $14 -MILLION of "onetime funds" is proposed to be used. The School Board acknowledges this is a horrible way to conduct business; however, the Board has been forced into this: ne-time Funds Used to Fund Operating Budget (Numbers in Millions) FY 2013/14 FY 2012/13.. FY2011/12 Stdioois Reversion: sCity Reserves '�. Instr. Tech- Fund Ira Risk Mgrnt. Fund Below are examples of Budget Adjustments the School Board has taken since FY2011/12. The Proposed Budget includes a 1.34% pay raise and a significant adjustment to the Unified Scale (pay scale for principals and assistant principals). Virginia Beach Public Schools is way behind Market for these salaries, as the City is currently 4`'' out of 5 in South Hampton Roads. Virginia Beach is unable to recruit. We do not lose too many as most of these individuals possess a great deal of loyalty; however, when we have vacancies, recruiting is difficult. In many cases, Teachers take a pay cut to move from the classroom to an administrative roll. Six to ten (6-10) positions are being eliminated from the Central Office and, at this point, those individuals have not been notified. Examples of Budget Adjustments FTE Reduction Pay Increase One -Time Bonus (ow ii ova VRS Offset Phase-in Unified Scale Adjustment Non -Personnel Line Item Adj.. High School Schedule Redesign Central. Office Positions Reduction FY 2011/12 -8 FTEs +0.5% $ 2,320,968 1 +2.5% 696,019 SecdhdaryClass-size Adj. EnrollmentAdj. FY 2012/13 -63 FTEs +3.00% $14,400,000 -1.00% (4,800,000) -2.09% j1 400,000) FY 2013/14 -111 FTEs +1.34% $ 6,432,000 (4 800 000) 2,359,000 3,500 000).'. '00,000) 2,000) 2, 80,000)'i ,850100 April23, 2013 -26- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733 (Continued) Enrollment continues to decline and has a direct effect on the funds the City receives from both Federal and State: Enrollment Decline Class Size Increase FTEs Cost FTEs Cost Total Elementary 31.5 $ 1,979,905 Total Middle 16 $ -1,150272 Total High 21.8 $ 1,545,964 26 $ 1,810,380 69.3 $ 4,676,141 43.4 $ 3,021,942 The City has one of the lowest pay raises in the Region since FY2011-12. Should Virginia Beach not offer higher pay increases than proposed for FY2013-14, the City will not be looked to as a "leader".: Chesapeake Norfolk Portsmouth Suffolk Virginia Beach Pay Raises in the Region 2011-2012 2012-2013 2013-2014 tat Raise % Offset %Employee 0.50% - 0.50% 3.35% 3% 0.35% 5.10% 2% 3.10%. 0% 0% 7% 5% 2% 2% '0% 2% 0% 0% 89k 5.38% 2.62% 2% 0% 2% 0% - - 0% 25096 1% 1.50% 3% 1% 2% 0.50% - 0.50% 3% 1% 2% 1.34% I% .'0.34%..; April23, 2013 -27- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733(Continued) hools consider asking city for ore cash to save teaching jobs dngN.A0f1:!;:l r.3unca a wd[.pca.n rlrel [m^xt NaK xlAi: mew m�pm tits sfroutarp3,+t tm Fu ostewa ..: The School Board is requesting City Council fund the additional $3.1 -MILLION needed to accept the State funding: The 2% • Moral imperative to access the state funds — while important for our employees & needed to remain competitive, it is necessary for our taxpayers. Over time VB schools will find it necessary to remain competitive and, if the pay raise to match our neighbors is not done this year, it most assuredly will be done in the future but with l00% local funds, permanently foregoing the s3.8 million on the table in Richmond. Need to find the $3.3. million local match April23, 2013 -28- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733(Continued) If the City accepts the State's funding, it becomes part of the City's State Operating Budget Base. Should the City choose not to accept the funds, this will shut off a $3.8 -MILLION Annual Annuity from the State to find on-going expenses for the School Division. mpensation Support for 2% Salary Increase 9.6 M [2%salaryincrease Basically, the difference in the .34% pay raise already calculated into the proposed Budget and the proposed 2%pay raise is 1.66% or approximately $7.9 -MILLION: Approved by School Board on 315113 Uses of Available State Funds Salary Adjustments % $ Compensation Increase (al empbyees) , 1.34% 6,432,000 Additional 1.66% increase 1.66% 7,935,336 VRS Offset1.00% (4 800;040) (equals a total of 3%) Unified Scale Market Adjustments 2,359,135 April23, 2013 -29- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62 733(Continued) 3% increase with a t'a offset April 23, 2013 Operating Budget Expenditures SB Proposed Impact of Using Available State Funds FY 2011112 FY 2012/13 FY 2013114 $ 659,454,141 $ 684,263,789 $ 677,417,460 Cirrent Expenditure $ 677,417,460. Additional 1 66% 7,935:,.96 Alternative Expenditure ffi 685,352;796 April 23, 2013 -30- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733(Continued) This slide shows the impact of using available State Funds for the proposed 2%pay raise: ernaining Shortfall Revenue Expenses Additional Funds Needed $ 683,840,194 685,352,796 (1,512,602) April 23, 2013 Revenues FY 2012113 FY 2013/14 impact of Using Available State Fends Federal $ 17,141,085 $ 10630723 $ - $ 18538,723 State 241,050084 237,023,534 S 843.29' 240,866,735 State Sales Tax 69064589 70,522,688 70,522,888 Formula Contributions{Local) 312,297,194 310745500 9fifi.533 315,730033 46 Real Estate Tax(Local) - 19200,000 19169632 - 19163532 City Reserves (Local) 9200000 - - - Other Local 9305837 9320383 9325383 Revenue Total =$671263,789 $661,417.,460 3 4;331:7:54 $ 666,249,194. Additional Funds Prior: Year Reversion '. 11,00,000 14009000 14,00900: Sandbridge TlF .200,00 2,00.00 ",597,000 359100' $ 93,00,00 $ 1600,00 5 1591'000 $ 17591,00 Total Revenue $ 884,283,789 $ 677,417,480 5 6,472;734 $ 883,840,594 Iv monessesssvwee TmwNem-fw ernaining Shortfall Revenue Expenses Additional Funds Needed $ 683,840,194 685,352,796 (1,512,602) April 23, 2013 -31- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733(Continued) By moving the funds from the Sandbridge TIF, will not cause any CIP Projects to not be completed: CIP Revenue Virginia Reach City Publk Schools Capital lnpovemeet Program 2013-14/2018-19 Reverale Srmmrry (rev,4/18/13) lmrclii�`,or.c. C arlerlknds 201314 0 28,800,000 2-014 11, S 32,100,000 '015 16 1 32,10001) 2016 1' $ 32,300,000 201' 1N $ 32,3(1(1.000 22016'1`1 0 12,300,000 Sardbidce S - 1 1,591,000 S 2591,000 5 2,591,000 S` 3,591,000 S 3,591,000. Public Famhty Revenue Bonds - S 6,000,000 S - $ - S _ S S PayGo 1 - S - S 1,000,000 S 1,000,000 S 1,500,000 S 2_,000,000.. Stale Construction Grants V S - S - 1 -: S. - S Loner/Funds 5 - $ - S 5 - 1 - 5 Total 0 34,800,000 $ 33.891,000 1 35,891,000 S 35,891,000 $ 37,391,000 8 37,891,000 CIP Projects Capital Improvement Program FY 2013-14 / FY 2018-10 Propct Summary (rev. 4/18/10 1 -nos a.meawo lavf Replumonte Ver*::wawa 1.108[,.m 0wawaeir etre enwomi2aowan 1.111Buaeewnl[aohno. No8.: The Ynpedgi redaging tlw Pandb944e 11F by arrotber 11,591.;1 pheas11pr 88/18 wNH afayed {gra yer,and the Old D paO0M(eni8 FY20101,14 Nt. w$11 l 001 bemade.yip hr lheiagttwoyeeradthe April23, 2013 I -32- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) VIRGINIA BEACH CITY PUBLIC SCHOOLS ITEM #62733 (Continued) The Charter for the Green Run Collegiate School was approved at the State Board level approximately a month ago and the School Board has approved the project and is now recruiting. The details are more appropriate for a separate Briefing or materials that can be sent to City Council but the details of how the School will operate will be determined by a separate Board that will be responsible for the School. Mr. Edwards expressed his appreciation to Councilman Davis, along with Bill Brunke and Hugh Green for serving on the Board. Also, Achievable Dreams has been in operation for over 20 years in Newport News and the company funds an additional $2,200 per student to provide for a few extra hours of instruction for students. Achievable Dreams' new CEO is Aubrey Lane who would like to open an Achievable Dreams in the City with the details to be worked out rather quickly. The School Board is set to receive a formal Briefing from the company today. The School Board will have an additional tool to assist students that need assistance with more than the standard academic delivery. Mayor Sessoms thanked Chariman Edwards and the entire School Board for their hard work. April 23, 2013 -33- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM 3:00 P.M. ITEM #62734 Mayor Sessoms welcomed Michael Kalvort, Director — Parks and Recreation. Department of Parks and Recreation Budget Workshop April 23, 2013 Michael J. Kalvort, CPRE Mr. Kalvort advised the Department reduced their FY13/14 Operating Budget by 1.25%: Parks and Recreation Operating Budget FY 12-13 Amended Change FY 13 Amen to FY 14 Proposed Landscape Management Recreation Centers Out -of -School Time Parks & Natural Areas Open Space 17,503,761 247.00 17,170,718 247.00 (333,043) (1.90%) 12,736,941 273.08 12,139,044 272.23 '-' (597,897. (4,69%) 4,946,596 146.26 5,158,659 149.38 212,063 4.29% 2,864,178 68.08 2,368,327 61.39 (495,851)'' (17 490,838 7.40 507,262 7.40 16,424 3.35% Programming 2,136,878 46.05 2,000,349. 42.61 (136,529) April23, 2013 -34- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Parks and Recreation Operating Budget (Cont'd) Sports Management Youth Opportunities Planning Design & Development Marketing & Resource Development ge FY 13 Amendi a FY. 14 Proposed $'1,946,004 22.30 :$ 2,130,101 :27.20 $ 184,097 9.46% 287,674 3.00 395,536 3.00 107,862 37.49% 629,239 7.00 650,607 7.00. 21,368 3.40% 975,420 7.00 963,615 7.00 (11,305) (1.21%) Business Systems ' 1,386,186 17.72 Subtotal Operations 1,383,983 : 17.72 (2,203) (016°): $46,183,615 846.89 $45,159,930 843.93 $ (1023,685) (2.22%) Parks and Recreation Operating Budget (Cont'd) FY'12+1': Amended Change FY 13 Amende to FY 14 Proposed Transfers $. 4,600,339 0.00 ( $ 5,158,694 ' 0.00 $ 558,355 12.14 Reserves 1,597,465 0.00 41,568 0.00 (1,555,897) (97.4090) 4,322,356 0.00 5,633,820 000 1,311,464 30.34% Subtotal Non- $10,520,160 0.00 $10,834,082 0.00 $ 313,922 2.98% Operations Total $56,703,775 846.89 $55,994,012 843.93 April23, 2013 -35- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Over 61 % of total expenditures relate to personnel: FY 2013-14 Budget $3,564,352 55,163,244 6.4% $192,100 9.2%. 1 0.3% R p&R Special Revenue Fund R Open Space Fund e Other Funds General Fund ® Schools landscaping Fund Budget by Expense Category Budget by Fund or Revenue $5,200,262 $5,633,820 9.3% 10.1% $93,204 0.2% Personnel Debt Service c Capital fa Operations It Reserves and Transfers Below are the Department's Significant Issues. The Department has reduced their FTE's by over 33 in the past six years. A modest fee increase is also recommended; however, this increase will not apply to any program that has increased in the past two years. Also, there is an increased demand for Bikeways, Trails, Greenways and Blueways. Parks and Recreation Significant Issues ➢ The Department's goal for divided highway mowing frequencies is an 18 day mowing cycle. Current funding allows for a 21 day mowing cycle ➢ Reduced our FTE's by 33.32 in the past six years > Increased program requests for fee waivers due to the economy (now includes Early Childhood Programs and Learn to Swim Levels 1-3) > Modest fee increases for select programs that have not been increased for at least two years (based on market) ➢ Increased demand for bikeways, trails, greenways and blueways April 23, 2013 -36- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) The Department has an extensive Volunteer workforce which equates to approximately 72 FTE's and $1.6 -MILLION in Staff annually. Also, by timing the closure of Bow Creek Community Recreation Center to coincide with the opening of Williams Farms Community Recreation Center, the Department realized a net savings of $941,907. Efficiency and Sustainability ➢ Due to efficiencies in our facilities and programs, we have eliminated 5.93 FTE's in FY14 ➢ Extensive volunteer workforce equal to 72 FTE's and $1.6 million in staff ➢ Meadow Management Program demonstrates our commitment to environmental sustainability (savings of $143,381 in the last fiscal year) ➢ CIP investments in more energy efficient equipment in our facilities and athletic fields have saved the Department approximately $227,235 over the last four years ➢ By timing the closure of Bow Creek Community Recreation Center to coincide with the opening of Williams Farm Community Recreation Center, the Department realized a net savings of $941,907 ➢ Pleasure House Point Savings: • $1 million National Coastal Wetlands Grant • $500,000 Virginia Land Conservation Foundation Grant • $500,000 Dominion Foundation Grant (credited through Trust for Public Land) In 2012, the City's park system is ranked 7th among the 40 largest US cities. The Out -Of -School -Time Youth development program served over 8,800 youth in FY12. Adult membership's increased 34% this past year. Parks and Recreation FY 2013-14 Trends & Highlights ➢ Virginia Beach's park system ranked 7th among the 40 largest US cities in 2012 ➢ The Green Run Initiative is offering recreation opportunities for youth through partnerships with non-profit and faith based organizations to build on the success of Western Bayside ➢ The Department provides opportunities to supplement traditional academic activities through Out -of -School Time programs. The Recreation, Imagination, Socialization, and Education (RISE) Program provides students with literacy and character development as well as mathematics enrichment ➢ Largest out-of-school time youth development provider in Virginia Beach (over 8,823 participants in FY12) ➢ Recreation Center Membership revenues are up 19% and adult annual memberships have increased 34% in the past year ➢ Fitness and wellness programs participation has increased 33% in the past several years April 23, 2013 -37- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Below is the Department's Critical Services Not Funded: Critical Services NOT Funded ➢ Urban Forest Management Program —The expansion of the Urban Forest Management program would provide for contractual maintenance of neighborhood street trees and allow for the replacement of trees that have been removed or are needing to be removed ($300,000) The recommended Urban Tree Canopy (UTC) for cities in the Mid -Atlantic region is 40%; the UTC in Virginia Beach is currently 36%. The Envision Virginia Beach 2040 has a goal of 50% UTC ➢ Restored School Maintenance Cycles — This would restore maintenance frequencies at school sites from 16 -18 days to 13 -15 days ($212,072/7.0 FTE's) ➢ Increased Roadway Maintenance Frequency— Landscape maintenance frequencies for divided roadways would go from every 21 days to every 18 days to provide a more aesthetically acceptable appearance ($181,415) The CIP Budget for FY14 is reduced by over $29, 000: Capital Improvement Program FY14 - FY19 Parks and Recreation total 6 year proposed funding (FY14 — FY19): 7o': Inning -; Capital Budget Parks and Recreation $39,846,962 $10,567,821 Difference 29,279,141 April23, 2013 -38- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) The Department's goal is to replace 6 playgrounds per year: Parks & Recreation CIP Themes ➢ Capital maintenance including renovations and replacements of existing parks, natural areas, and community recreation centers ➢ Backlogged capital maintenance of parks infrastructure ➢ Contractual obligations for capital maintenance for leased facilities or special revenue facilities ➢ Outdoors Plan and Bikeways and Trails Plan priorities ➢ Maintaining 272 City park sites provides neighborhoods with opportunities for an array of cultural and recreation activities that stimulate, strengthen and revive the mind, body and spirit Parks and Recreation CIP Projects Funded by Type FY13 FY14 FY14— FY19 vib ® Facility Replacement 0 Facility Replacement (72.3%) (12.3%) • Facility Repair & ■ Facility Repair & Renovation (17.3%) Renovation (64.8%) ❑ New Facility 0 New Facility Development (10.3%) Development (22.9%) ,040 ® Facility Replacement (16.7%) • Facility Repair & Renovation (49.9%) ❑ New Facility Development (33.4%) April23, 2013 -39- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Below is the Department's CIP Projects that are funded: Major Parks & Recreation CIP Projects Funded 4-025: Woodstock Cove Neighborhood Park Shoreline Re -Construction 4-080: Sportsplex and Field Hockey National Training Center Repairs and Renovations! 4-300: Community Recreation Center Repairs & Renovations!!! 4-301: Parks and Special Use Facilities Development and Renovations III 4-302: Golf Courses Contractual. Obligations I 4-305: Tennis Court Renovations 111 $742,623 $742,623 07/14-06/15 $3,370,253 $415,356 07/09 - 06/19 $32,058,280 $2,686,115 07/11- 06/19 $9,738,881 $1,151,727 07/11- 06/19 $960,000 $120,000 07/11-06/19' $1,975,000 $200,000 07/11- 06/19 Major Parks & Recreation CIP Projects Funded lily {repair & Renovation Proje€ total Project Cost Year 1. Funding Project Start & End Dates 4-307: Athletic Fields Lighting & Renovations .III 4-309: Mount Trashmore Signature Park Renovations II 4-502: Lynnhaven Boat Ramp & Beach Facility Repairs & Renovations 1 4-506: Parks Infrastructure Renewal & Replacement 4-517: Stumpy Lake Golf Course Lease Obligations $1,500,000 $250,000 07/08-06/14 $652,359 07/10 - 06/19 $7,650,000 $1,000,000 07/10-06/19 $258,265 $27,000 r 07/12-06/19 April23, 2013 -40- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Major Parks & Recreation CIP Projects Funded 4-500: Park Playground Renovations III Total Proj CaSt $2,637,500 Ye End St es $300,000 07/11-06/19 4-505: Replacement of Bow Creek Recreation $25,123,023 $1,000,000 07/11- 06/15 Center New P Development Proj 4-064: City Bikeways &Trails Plan Implementation II 4-303: Greenways, Scenic Waterways & $1,169,000 $150,000 07/11-06/19 Natural Areas 111 4-306: Open Space Park Development & $14,386,021 $1,500,000 07/10 - 06/19 Maintenance 11 4-308: Open Space Program Site Acquisition 111 $8,192,029 $300,000 07/12 - 06/19 Total Project Cosi, Year Pending ProjectStott:� & End Dates $3,930,902 $475,000 07/12 - 06/19 The Department continues to work in line with Envision 2040: Conclusions ➢ Envision Virginia Beach 2040: We benchmarked 11% higher than the national average in the "Excellent" category for our programs and events Through the Department's parks and programs, residents and visitors of all ages and demographics are able to take advantage of parks, bikeways, athletic venues, recreation facilities and neighborhood trails to sustain a healthy lifestyle Funding requested for the Urban Forest Management Plan would enable us to move toward the goal of a tree canopy that is 50% of our land mass (Envision 2040) April 23, 2013 1 -41- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) CULTURAL and RECREATIONAL OPPORTUNITIES PARKS and RECREATION and CAPITAL IMPROVEMENT PROGRAM ITEM #62734(Continued) Conclusions (Cont'd) ➢ Annual Value to City from Parks and Recreation (2011 Trust for Public Land Study): • $4,516,704 air pollution removal value of City of Virginia Beach Parks (Sustainability Plan) • $1,516,239 storm water retention value of Virginia Beach Parks (Sustainability Plan) • Enhance our tax base and total property value by over $2 million annually in real estate tax revenue ➢ Our citizens believe the three most important benefits provided by the Parks and Recreation Department are (Citizen Survey 2012): • Improving health and fitness • Making Virginia Beach a more desirable place to live • Helping to reduce crime Mayor Sessoms thanked Mr. Kalvort for his hard work and that of his Staff. April23, 2013 -42- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY EDUCATION and LIFELONG LEARNING LIBRARIES 3:16 P.M. ITEM #62735 Mayor Sessoms introduced and welcomed Marcy Sims, Director — Public Libraries. Department of Public Libraries Budget Workshop Aped 23, 2013 artha j. Sims, Director The Department's Budget is up 1.18% for FY13/14; however, they have reduced their FTE's by 5.5 from Automated Identification Check -In. Department of Public Libraries Operating Budget FY 12.13 Adjusted MED Central Library ianjµ: FY 13 nded to FY Y4 Proposed ,714,749 49.5 (599,307 7 Area Libraries 2,580 105 $5,409,486 i 1061 Youth & Family: Services (ELO) Materials', Mgmt. & Technology Services $750,759 ; 12 .,51,002,592: 16 ;5251,833: $5,034,298 b 24 54,827,761 24 (5206,537) 4.10r.11. April 23, 2013 -43- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY EDUCATION and LIFELONG LEARNING LIBRARIES ITEM #62735(Continued) Approximately 94% of the Department's Budget is from the General Fund with 76% dedicated for personnel costs: $292,450_ 2% FY 2013-2014 Budget $750,502 4% $16,827,916 94% a General Fund Support law Library a Departmental Revenue Budget by Fund $2,221,416 $29Z450 $13,621,601 76.2% Budget by Expense Categoryr 51,735,401 9.7% 7 Personnel +Operation Books & Materials • Law Library Below is the Department's process improvements, efficiencies and customer service enhancements: Process Improvements, Efficiencies and Customer Service Enhancements • Division Mergers • Collection Management + Cataloging Services=Materials Management Youth' and Family Services + Early Literacy Outreach (Bookmobile) • ' SmartPay • On-line credit card payment option • Contributing to 25% increase in departmental_ fines/fees revenue • Library Payment Centers 4>. Streamline collection of print fees Automated Materials Handling As part of ROI, reduction -of 6 tions in FY14 E Mail and Voice Notificationp I 15"M notices per year `r5avings of $70,000 over 2 years April 23, 2013 -44- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY EDUCATION and LIFELONG LEARNING LIBRARIES ITEM #62735(Continued) Libraries, receiving funding support from Friends of the Library and the Foundation, has over 667 Volunteers contributing 15,600 hours: Process Improvements, Efficiencies and Customer Service Enhancements • Private Funding Support in FY14 • Friends: $177,000 • Foundation: $132,000 Volunteerism FY13 • 667 volunteers • 15,600 hours, " • $200,000 ofvital operational/customer services Floating Collections M;term ls housed where returned Reduced delivery costs lncreasssed c�rcujakion$p�r1te n' ' : ^ easuring Programmaticlmpact. PQM Data-driVen decision making � ` Effectively communicate impact of services to citizens Libraries continue to see an increase in usage even with reduced hours of operation. Libraries continue to focus on early literacy programming: Trends,& Highlights • Library Usage • Circulation: 3.5 million Walk-in Visitors: 2 million • Virtual Visits: 3 million • Early Literacy Programming • Every Child Ready to Read @ Your Library Early Literacy Centers • Envision VB 2040 Local and Family History • Digitization of local history collection Edgar Brown Archives dedication, ob Search Assistance Over 1,000 citizens served year-to-date x April 23, 2013 -45- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY EDUCATION and LIFELONG LEARNING LIBRARIES ITEM #62735(Continued) Trends & Highlights • Engaging and Empowering Citizens • Voter Registration Tax Assistance • Human Services applications Section 8 Housing applications Jobs Central: Opportunity Inc. • 'Connecting Citizensto the`Online World • Wireless throughoutall libraries 240 public access Internet computers The TCC -City Joint Use Library is set to open in 2014 and truly is a "Life Long Learning" Library. Connecting to the Future: TCC -City joint Use Library Model of Sustainable "Design" • Social .. Prototype "Learning Center" (Envision VB 2040) • Economic • Access to opportunities and information •" Environmental LEED Certified April 23, 2013 -46- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) QUALITY EDUCATION and LIFELONG LEARNING LIBRARIES ITEM #62735(Continued) TCC/City Joint -Use Library Mayor Sessoms thanked Mrs. Sims for her hard work and that of her Staff. April23, 2013 -47- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT 3:34 P.M. ITEM #62736 Mayor Sessoms introduced and welcomed Jennifer Whitley, Business Manager — Public Health Department. Public Health Department Budget Workshop April 23, 2013 Jennifer Whitley, Business Manager The Department's Operating Budget increased 4.6% for FY13/14: Public Health Department Operating Budget Program Unit Public Health Total FY 12-13 FTE FY 13-14. Change FY 13 Amended to FY 14 Proposed $2,989,928 9.13 $3,126,439 9 13 $136,511 ; 4.6% $1,989,928 9.13 $3,116,439 9.13 $136,511 4.6% April23, 2013 i -48- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62736(Continued) 72% of the Department 's Budget is from Grant funds and 85% relates to operation costs: FY 2013-14 Budget $8,671 4% Budget by Revenue ■ Grant Funds Prior Year State Reimbursement el Auto Expense Reimbursement Budget by Expense Category Personnel St Operations Ms. Whitley advised the Department has not received a lot of guidance form the Federal Government relative the Affordable Care Act but continues trying to obtain the necessary information: Public Health Department Significant Issues • The uncertainty of the impact of the Affordable Care Act (ACA) makes planning for the future of Local Health Departments (LHDs) challenging. Our role within the system is still being defined. • Even though the beginning stages of the ACA were implemented in 2010, executive branch agencies like the U.S. Department of Health and Human Services have yet to create many of the guidelines and processes needed to implement portions of the Act. April23, 2013 -49- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62 736(Continued) The Individual Mandate Tax becomes effective in January 2014. Again, the Department has received very little information from the Federal Government. Public Health Department FY 2013-14 Trends & Highlights More Extensive Changes to Healthcare as We Know It January 2014 • Individual Mandate Tax becomes effective; Americans who do not obtain health insurance will be subject to a maximum penalty of $285 per year. This increases in 2015 to $975 per year and in 2016 to $2085. • Adults age 18 and over can no longer be denied insurance coverage for a pre-existing condition. Public Health Department FY 2013-14 Trends & Highlights • Insurance plans must cover what have been deemed as essential preventative tests. • Maximum tax credit of 50% is available to small businesses with 25 or fewer employees. This will expire as of the end of 2015. • Medicaid expanded across the United States to an income level of 133% of the federal poverty line in all states that have agreed to this part of the Act. The Supreme Court ruled that the federal government cannot force states to expand Medicaid coverage. However there will be financial incentives for those that do. April 23, 2013 -50- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62736(Continued) Public Health Department FY 2013-14 Trends & Highlights • Medicare will be required to create Accountable Care Organizations (ACOS) which are groups of health care professionals that deliver team based care to patients for one flat fee as opposed to fee for service. Medical providers that deliver care below agreed upon fees will be eligible for financial bonuses. • Health exchanges selling insurance to individuals and small businesses will begin to operate in each state. Public Health Department FY 2013-14 Trends & Highlights How will the Affordable Care Act Affect Public Health? In many ways this is still a great unknown to LHDs. No direct guidance has been given to LHDs from the Virginia Department of Health (VDH) as of yet. However the National Association of County and City Health Officials (NACCHO) and the American Public Health Association (APHA) have provided some insight into possible roles for Public Health within this new system. April23, 2013 1 -51- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62736(Continued) Public Health Department FY 2013-14 Trends & Highlights If the need for clinical services provided by LHDs is decreased other roles could be: • Community Based Health Promotion Education. • Facilitating enrollment in Medicaid and health insurance exchanges. • Greater role in case management of complex clinical patients. • Assist hospitals with required community health needs assessments. Public Health Department FY 2013-14 Trends & Highlights • LHDs may partner with ACOs to provide health needs evaluations and with identifying public health related clinical guidelines. • Clinical services will still be provided to undocumented individuals who do not qualify for any government regulated insurance programs. April23, 2013 -52- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62736(Continued) Public Health Department FY 2013-14 Trends & Highlights Funding Opportunities for Health Promotion and Prevention Activities • The ACA established the Prevention and Public Health Fund to support public health education and awareness. • Over the course of the past 13 years grant funding for these activities disappeared. With the establishment of this Prevention Fund grant opportunities are once again being made available. Public Health Department FY 2013-14 Trends & Highlights Grant Funding for Public Health Prevention Programs < < < < < < < < < < < < < N N NJ N N N N N N N N N N O 0 0 0 0 0 0 O 0 0 0 0 0 O 0 0 A 0 0 00 0 00 0 0 f+ ▪ N W gi Funding April23, 2013 -53- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES PUBLIC HEALTH DEPARTMENT ITEM #62736(Continued) Public Health Department FY 2013-14 Trends & Highlights Potential Gaps in Healthcare Providers The Association of American Medical Colleges estimates that by 2015 the country will need 60,000 more doctors than it is expected to have by then. This shortage is expected to worsen through 2025. • Significant provider shortages in the future, could mean that Public Health will need to expand our clinical services in order to address the unmet need. Conclusions On behalf of the Management Team and Staff of the Virginia Beach Department Of Public Health I want to thank you for your continued support of our programs. Without City funding our Laboratory, Dental, Maternity and Healthy Families Programs would not be possible. The generosity of the City of Virginia Beach continues to have a positive impact on the health of its residents. There are some unknowns for the future of Public Health. One thing remains constant, we will continue to be a part of helping the City to reach the goals that were set in Envision Virginia Beach 2040 and do our best to contribute to making Virginia Beach a Community for a Lifetime. Mayor Sessoms thanked Ms. Whitley for her hard work and that of her Staff. April23, 2013 -54- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES 3:48 P.M. ITEM #62737 Mayor Sessoms introduced and welcomed Alexis Zoss- Interim Director and Aileen Smith, Deputy Director — Human Services Human Services Department Budget Workshop April 23, 2013 Alexis Zoss and Aileen Snaith Deputy Directors for Human Services Ms. Zoss stated the Department's Operating Budget increased by $715,764, or 0.7% for FY13/14: Human Services Operating Budget Program n* Admin Services Mental Health Developmental Services' Social Services Detention Center Pendleton Comprehensive Services Grants FY 12-13 Amended 5,028,765 68.82 24,076,106 255.06 24,479,427 319.42 33,022,702 311.29 FY 13-14 Proposed 5,103,952 24,033,798 Change FY1.3 Amended to FY 14 Proposed.:i' 66.82 - 75,187 255.06 26,082,476 325.42 33,009,211 320.29 4,405,544 64.56 4,284,838 6356 1,777,504 23.25 1,757,658 23.25 13,198,211 2.00 12;425,651 2:00 1,677,882 25.00 1,684,321 25.00 (42,308) 1,603,049 1.5%, -0.2% 6.5% (13,491) 0.0% 120,706) -2.7% (19,846) -1.1% 772,560) -5.9% 6,439 0.4% Totals 107,666,141 1,069.40 108,381,905 1,081.40' 715,764 0.7%' April23, 2013 -55- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) Below is the Organizational Chart for Human Services: Nurrlan ServiCeS 1081.40 FTE5 1016.40 Filled, 65 00 Vacant Menge. Neal. Substance 255 06 PELs Grants DIVISIO0 24 OD P?Ierl, 1"00'iVacani 236. alio, 19 09 vasset ample, rgent AdVanCernertt ',Ming Program iConaraggo Molt Day Treatment Adult Co...tonal Seroces 4.0 Outgat.ent slovse/Psychososal Reis...Mason Case Management CE)11011.111111, 0,111.0100VPIPII.1.1 onsomer rielattOn5 Detoxkoso Maislization Potergenry Servo... Harboar PS,i1050,d1RehalMitabon taledvation Management PATH someiess OuireasM1 Preve. on SeIVI<P1 Senior Adult Services Support., Restdenta Seosses Pendieton Child Service Centes 23.2. Firs 21.25 Filled. 2.00 Vacant Calr 1,1,31111,01 SCPOCPS Outpate t Services .51dERtIal Superpopel Roam ions loveriale Detention Center 61.56 FT5s 60 55 !SOO, 3 00 Vacant Poo Dososition Progiarn Deveiopmental Services Division Social Services Division 325 42 1.1 Es 320 2, S1115s SOO .2 iailleca 25 00 Vacant 306 29 FilleOla . Vacant Case Manageme. la. PrateCti fa Services Community PPi0yrnent ORtiona Employment 650VC. DOV71,11n1¢1,P1.1, and Lova. /adoptions AttkVitle5 Family Ergagernent Farm). Support Serv.ges Rnanoal AssistanSe Infant Prograr.Farlv intervention roarer Cam Servisea Intermediate Care Saolnies Therapeutic f sister Care Sio110... Chad Protect...re Services Supportive angng Num. Supports. 1.11,11 ReSdential Administrative Services 46 82 FTas 65.82 Mesa 1.00 Vacant Accounts Payagie iscal Services Pert...I/Payroll/Training Eransonetaton T4c9oRMEV and Iniormasen Management Comprehensi e Services AO 2 00 FITs 2 00 Pilled 0 00 Vacant Comprahenstv Ftlocatganal Resident! 1 Seriases lioste Carel The Department's Budget receives 31%from the General Fund: $22025,001 201 0 General Fund 2 Federal Funding , State Funding *Medicaid 0. Fees/Other Personnel 0 Operations Assistance Pam.. April 23, 2013 I I 1 -56- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) Six new positions are being added to the overall staffing for the Intermediate Care Facilities due to the number of residents that are medically fragile. Many of the residents are in wheel chairs, use feeding tubes, have seizures and are at -risk for aspiration and various other conditions that require substantial direct support staff and nursing assistance. The cost for these six new positions will be funded entirely with Medicaid ICF reimbursements. Intermediate Care Facility operations are fully funded with Medicaid fees through an annual cost settlement process. The new Indian River Intermediate Care facility will admit the first resident later this month and all ten beds will be filled by early FY14. The FY 14 Indian River ICF Budget of $1,928 -MILLION reflects a full year of personnel and operating costs to serve ten (10) residents in this facility: Human Services Significant Issues ❖ DS: 6 FTEs o Direct service FTEs fully reimbursable by state revenue ($282,201) • FAD: 5 FTEs o To address increase in SNAP and Medicaid caseload ($287,394) •:• Adult Protective Services (APS): 1 FTE o To address increase in APS complaints and Guardianship Cases ($61,345) Human Services Significant Issues ❖ 28 FTE reduction since FY -09 (Discounting the new Indian River Intermediate Care Facility) ❖ Department of Justice (DOJ) Settlement ❖ Affordable Care Act ❖ State Eligibility Modernization Effort ❖ Recruitment/Retention of Medical Personnel April23, 2013 -57- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) The Department has improved the use of technology, including Social Services migration to the City system and CPS staff using smartphones. Human Services Efficiencies and Effectiveness • Improved use of Technology ••• Improved Access • o MHSA Front Door Redesign o Parking Lot Renovation Adding 50 spaces o Telephone Interviews versus Face -to -Face o Expansion of Day Support Services Within Current Staffing ❖ Written Performance Standards for Staff ❖ ICF Cost Settlement ❖ Department Reorganization Human Services has approximately 306 Volunteers contributing 26,390 hours of service. This equates to 12.69 FTEs and a cost savings of $565,540. Also, after two years, Bank On has graduated 60 adults. They accomplished financial stability by improving their savings, reducing debt and raising their credit score. There are 150 adults currently registered in one of the 12 concurrent classes taking place throughout the City. Of those 150 participants, 60 are City Members. Human Services Efficiencies and Effectiveness ••• Human Services Volunteers o 26,390 hours o $565,540 0 12.69 FTE equivalent ❖ Virginia Beach Bank On makes the community more financially sustainable 0 60 adults graduated 0 150 active enrollees (60 city employees or 40%) 0 12 concurrent active classes throughout the city April 23, 2013 -58- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) SNAP Benefits has seen an average annual increase of 18.5% for 5 consecutive years. Cases are projected to continue to increase but at a slower pace. Currently, the City's SNAP participation rate is 66.1% , lower than the State's rate of 73.8%. In FY -12 VB residents received payments totaling $54,122,656: Human Services FY 2013-14 Trends & Highlights Virginia Beach SNAP Households Although SNAP caseloads are increasing, the City has a much lower rate of citizens receiving benefits than the other Cities in Hampton Roads. Human Services FY 2013-14 Trends & Highlights SNAP Participant Comparison with Other Agencies SNAP % of Locality Participants Population Population Norfolk 51,265 245,803 21% Newport News 36,999 183,331 20% Virginia Beach 35,617 447,489 8% Chesapeake 24,682 228,210 11% Portsmouth 24,370 97,450 25% Hampton 23,265 138,848 17% Suffolk 13,228 86,463 15% Statewide 940,712 8,185,867 11% April23, 2013 -59- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) This is the 5`'' consecutive year of increases with payments made on behalf of City residents totaling over $232,217 -MILLION in FY -12. The Department requests the addition of 5 FTE's based on the increase in caseload due to automated system, expansion of Medicaid and FAMIS coming to localities, (unfunded mandates) Human Services FY 2013-14 Trends & Highlights Virginia Beach Unduplicated Medicaid Recipients The number of children in Foster Care continues to decline: 400 350 300 250 150 Human Services FY 2013-14 Trends & Highlights Number of Children in Foster Care 360 FY -07 FY -08 FY -09 FY -10 FY -11 FY -1Z FY -13 April23, 2013 -60- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) Since FY09, Adult Protective Services investigations are up 19.9%, ongoing cases have increased 146.3% and Guardianship cases have increased 53.2%. APS is serving a high number of younger adults: Human Services FY 2013-14 Trends & Highlights Adult Protective Service Reports Chesapeake Norfolk Va. Beach Fairfax Henrico Ix 2012 2011 Human Services FY 2013-14 Trends & Highlights Economic Impact of Federal/State Program Payments 310,000,000 290,000,000 270,000,000 250,000,000 230,000,000 190,000,000 170,000,000 150,000,000 289,006,931 _ 293,311,116. 256,874,586 218,583,360 171,287,117 FY -07 Includes Medicaid, SNAP, Energy Assistance, Child Care and TANF FY -08 FY -09 FY -10 FY -11 FY -12 April 23, 2013 -61- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) Below is the Department's Critical Services Not Funded: Human Services Critical Services NOT Funded • Adult Protective Services o Social Workers - $130,554 and 2 FTEs ••• Recovery Center o Nursing Positions for Recovery Center and Adult Outpatient Program - $260,816 and 4 FTEs o Conversion of two Part-time staff to one Full- time at the Recovery Center - $22,130 Human Services Vision 2040/Sustainability ❖ DHS as an Economic Engine in the community ❖ DHS services are linked to community/citizen safety through: o Adult Protective Services (APS) o Child Protective Services (CPS) o Mental Health Services (MHSA) o Crisis Intervention Team (CIT) April 23, 2013 -62- FY2013-14 RESOURCE MANAGEMENT PLAN (Budget) FAMILY and YOUTH OPPORTUNITIES HUMAN SERVICES ITEM #62737(Continued) Human Services Vision 2040/Sustainability ❖ Virginia Beach Bank On o Total served: 546 o 5 new classes began across the city this month ❖ Affordable Day Care o Total served: 1,230 children ❖ Partner in Family Resource Center o Seamless/integrated care for the homeless • Integrated Health Care o Behavioral Health/Primary Health Care Mayor Sessoms thanked Ms. Zoss for her hard work and that of her Staff. April23, 2013 -63- CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY 4:14 P.M. ITEM #62738 Mayor Sessoms introduced and welcomed Barry Frankenfield, , Strategic Growth Area Manager. Resod Are City u Mr. Frankenfield acknowledged Mike Eason, Resort Area Management Office Administrator, the new Parking Manager, David Fairbaugh., Barbara Clark, Resort Parking Committee and Michael Metz, President — Resort Beach Civic League. Mr. Frankenfield provided their history: ■ July 12, 2012: Oceanfront Resort District ■ July 12, 2012: Council Resolution to Develop "Resort Parking Strategy" ■ September 11, 2012: Resort Parking onli Appointed by City Council. Mei twicemonth through February 12, 2013 ■ Consultant Report/Kimley Horn and 11 soci July 2012 start, completed April23, 2013 -64- CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) The Resolution passed by City Council in July 2012, established specific goals that were applied to the Consultant Report, as well as the Committee. There was an extensive public outreach for this Project with 2 Public Meetings, one in November and the 2"d in February, as well as Stakeholder interviews. The Financing Alternatives have not been developed; however the Committee is on the Development Authority's Agenda for May 20, 2013, to continue to explore alternatives. ▪ Goals: • Protect neighborhoods and businesses • Fair and equitable access to parking • Unlock development potential • Evaluate employee permits and fees • Evaluate caps on permits • Evaluate employee parking fees In Ci • Evaluate satellite lots • Public/Stakeholder Involvement.: Iic t & Stakeholder Interviews • Consultant Study ■ Development&Financ ng 1 tem 4 23.0l3 ..RESORT PARt€d The Consultant's Report is a comprehensive strategy to a long term management approach. Staff will continue to break the Report's 150 recommendations down in details to develop an action plan. Today's recommendations are for the short term. Comprehensive guiding short term an long term parking developmen p a is any.°tnanaciemr April23, 2013 -65- CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) Below is a graph showing a pyramid of department strategies: There are multiple components dealing with Parking Strategies: • Economic Development Strategy • Planning/Design Policy Strategy • Customer Service Strategy • Integrated Access/Mobility Management • Sustainability Strategy • Leveraging Technology Recommendations Communicate: Marketing 'a Financial Man Accounting Managerin Leadershii Reassess the Permit Parking Employe :rl April 23, 2013 -66 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) Below is the Parking Strategy Report's Highlights: Recognition of parking as a valuable asset for v and business development Protect residential neighborhoods Parking fees and fines need to be adjusted Consider more use of the Convention Center P consider paid parking at these locations Parking development and man; meat is d na+ be adjusted regularly to meet needs Sharing parking assets is critical to meting fi ti Consolidate parking furicns " RESORT PARKING Consider adjustments to the RPP Pro caps on permits Gradually reduce employee permit pa through increased municipal inventory and nancial Donot implement 24 hour permit parking districts Use transit, bicycle, pedestrian, and e impi support a "park once"philosophy' Wayfinding, branding and technology can support a efficientparking program April23, 2013 -67 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) The Minutes for the Resort Parking Committee meetings are available on www.vbgov.com Parking Commitee Study Area • Resort Parking Committee Appointed September 11, 2012 22 Members (20 were active) Met twice a month from October 2012 through February 201 Below are the Resort Parking Committee Members. Twenty (20) of the Members were tremendously active in the Committee: Kitty Kosher, 31.i Area Property Owner Mike Camden, Shedowlawn Civic League Ginger Capps, 16'^ Street Kristina Chastain, VB Restaurant Association Barbara Clark, 16th Street Resort Parking Committee Marty Cochran, Forbes Candies William Dildoe, Abbey Road Bill Gambrell, VB Restaurant Association (Chair) John Hawa, Resort Business Owner Carterlurpin, Ruaee`s Debbie, Kassir, Resort P Lots Owner Marie Louise LaFond Bs Cottage, 16th Street NancrPerryMarscbeide Hotel Motel Ramsey Bandoi t Sam Reid, Council of t iv Organizations Craig bixa .lf,,:Crestlin April 23, 2013 -68 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) In addition to the issues identified in the City Council's Resolution, the issues below were addressed: Crowded parking in residential areas • Employee parking and late night, noise in r:sidenl areas • Towing concerns • Wayfinding and parking inventory issued • Implementation of rules for usef pems �u y • Reduction of pressure in speck arias cr pe parking Mr. Frankenfield introduced Mr. Fairbaugh to continue the presentation. Mr. Fairbaugh advised a tremendous amount of work went into this Project: • Committee meetings, staff study an completion of a Parking Strategy study, two public meetings in 8 months • Staff developed a series of recommend that will address the parking and trio; of the residents, businesses,;empl e visitors to the resort area April 23, 2013 -69 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) The Committee believes with the implementation of the recommended changes, the impact will be imnzediate and moving forward do a better job of managing the parking with the current inventory the City has as well as future utilization. The Resort Beach Civic League submitted recommendations that were received too late to include; however, Mr. Fairbaugh expressed his appreciation to that group for their participation: Recommendations are generated from the Parking Report, the Resort Area Parking Citizen's Committee the Resort Management Office • These recommendations were compared, why ate agree are the basis of the staff recommendations, With the implementation of these changes, tl e inat parking in the Resort Area will be changed in ositi+ Recommendations were also submitted by the les�it Beach Civic League x a The recommendations for the Short Term are identified below: Develop a code of conduct (including penalties fc misuse) for all RPP pass holders Capture employee parking data using art nn-!iRe da entry portal Reduce visitor parking in neighborhoods b irnp vi wayfinding and creating more parkingtt� Implement a plan to use City owned property( fc` the Treasurers office site) for employee padtmg. April 23, 2013 -70 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) Utilization of technology is a major component of the Parking Strategy. For example, the ParkMe application will allow Citizens to locate City parking facilities and streets with available metered parking. ParkMobile is a pay -by -phone application. After the account is set up for cell phones, a person can pay for parking via cell phone. • Allow employees with an RPP pass to park in City 1 no cost during off-peak hours • AIIow employees with permits to stay in City parkin! past curfew Work with the Planning Department to require evi submit a parking plan for construction projects City to use and promote technology to lmprc ate n• parking utilization and wayEinding hr ugh ; applications Improve lighting along 16th Strut 1, Increase fines from $35 tc $50 for RPP v The Committee also recommends improving the Virginia Beach Parking Branding with a new logo and creating a standing Advisory Committee to meet 3 or 4 times each year to discuss any issues: Improve Virginia Beach Parking Branding through the creation of a new logo: Create a standing Advisory Committee to meet regularly to discuss parking issues Work with event promotions attendance in excess of 2,000) o improve parking and w;yfinding April23, 2013 -71- CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) The Mid -Term recommendations will take a little more time to complete but the goal is to have the recommendations in place by October 2013. The Committee recommends installation of new signs with the new logo. Currently, only the Police can authorize a vehicle be towed. The recommendation is to empower supervisory parking staff to authorize tows in specific circumstances. The City is working on updating the Website as well as developing a "way finding" application: - Installation of new RPP signs with the new logo Implement a plan to clearly define "No Parking" areas by marking hydrants, drives, etc. • Empower the parking staff to authorize towing to redu involvement • Reduce towing in the RPP to blocking' violations rit+ Track all permit violations by user and location • Implement scalable fines for RPP violations • Meet with Towing Operators to improve their i ode of • Review costs, policies, and operations related parking on Atlantic Avenue t eptem er 013) ,r "arzar gaveiop a Cit y �,i1 � n n+ebsit and o evil wayfinding application .� Long term parking strategies to be completed for the 2014 Season are identified below: Implement bar-coded permits Require that employees purchase RPP pE individually Increase the cost of RPP employee permi monthly payment plans ut yli Consolidate parking operationswith`onlin payments, and citation processing Recommend parking related revenuestoRi Parking Enterprise Fund (FY t5 Budget} Develop a pian to implement rt arkei rate of alt muni81(5li ` i 'ca° 't Stitiget) April 23, 2013 -72 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) Installation ofpay-on foot stations in all garages will help eliminate the backup that occurs after events: • Review the zoning code for commercial parkin implement changes • Develop a plan for potential paid parkin Convention Center • Offer peak date/times "Park and Ride" at the C Center lots' • instal( pay on foot station at all eg rages- arid` purchase capability to enhance a pati .p The Parking Strategy Report, the Police, Committee do not support 24/7 enforcem area. However, the Committee asked that the the possibility of providing 24/7/36,6 parking in the 16th Street Neighborhood The additional costs and ` nei implement 24/7 enforcement ir► follows: April23, 2013 -73 - CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) In order to implement the 24/7 Enforcement, the following will be required: 80% of residents must agree to the plan Permit costs to increase and revenues from citations used to cover additional operating cost Guest Permit costs to increase Pilot program for one E Renewal for sero NOT guaranteed Designated area mu contiguous, no skipp block faces' Pian must be sp the iib Leaque Below is the area that was mapped out for the 24/7 Enforcement pilot program: 24 HR District Concep 16th Street Blocks April23, 2013 -74- CITY MANAGER'S BRIEFING RESORT AREA PARKING STRATEGY ITEM #62738(Continued) 24/7 Enforcement costs for the Test Season at the one defined area at the Resort Area is projected at approximately $104,000. • 70 new signs: $7,000 • Additional labor cost for enforcement: X89,9! • AdditionalVehicle and Insurance: • Enforcement staff empoweredto at he nz :' •, towing • Total projected cost for test period of one s is approximately $104,000 The ResortManagement Office wishes; Committee for their hard work and con rel parking in the Resort Area. We are planning to move forward with' outlined here. We believe that oneeth procedures take effect there will fie; rapt i parking availability, parking utilization, an parking related issues in the Resortrea Mayor Sessoms thanked Mr. Frankenfield and Mr. Fairbaugh for their hard work and that of the Staff. April 23, 2013 -75 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT 5:01 P.M. ITEM #62739 Mayor Sessoms introduced and welcomed Patti Phillips, Director -- Finance. TY OF VIRGBEACH 2 - 2 uFingin, tip a :( Overview 9 Months FY13 General Fund Revenues FY13 General Fund Expenditures Next Steps April23, 2013 -76 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) The General Fund has budged revenue for the Fiscal Year of $970 -MILLION and expenditures of $1,034.9 -BILLION. Collected to date, the Revenues are $540.1 -MILLION and Expenditures are $691.2 - MILLION: FY 2013 General Fund Revenues and Expenditures Compared to Budget Thru March 31, 2013 (in millions) Annual YTD Budeet A ual Variance Revenues Local (83.3% ofbudget) State (15.0% ofbudget) Federal (1.7 % of budget) Total Revenues Expenditures City Operations School Operations Total Expenditures $ 807.9 $ 458.6 $ (349.3) 145.4 69.8 (75.6) 16.7 11.7 (5.0) 8 970.0 $ 940.1 8 (429 91 $ 629.9 $ 467.7 $ 162.2 405.0 303.5 101.5 $1,034.9 $ 691.2 $ 263.7 Less Amounts Funded from Fund Balance Encumbrances/Carryforwards at 6/30/12 $ 9.5 City and School Capital Projects 18.2 City and School Operating Budget 21.2 School Reversion 16.0 Adjusted Expenditures $ 970.0 Revenues do not come in equally. Revenues are at 55.7% of the estimated Revenues Budget: 100% 80% 80% 3 X40% 20% 0% FY 2013 Year -To -Date General Fund levenues Compared to Historic Trend at March 31, 2013 100.0% Jul 1e*Aug Sep Oct Nov D. Jan Feb *Rev Trend -x-% of FY13 Rev Budget Mar Apr May Jun April23, 2013 YTD ACTUAL = $540.1 M 78.5% ANNUAL BUDGET = $970.0M 42.2 % 49.5%�''... 5.4 % 55.4% 45.4.......,:>''' */"' 492 e^'"� 45.2%8 50.5% 30.0% 28.5% 41.9% 13.5% 9.0 %.......° 14.2% 1.9% 4.1% °........./X0.0% Jul 1e*Aug Sep Oct Nov D. Jan Feb *Rev Trend -x-% of FY13 Rev Budget Mar Apr May Jun April23, 2013 -77 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) FY 2013 — General Fund Revenues .• Still need to collect 44.3% of revenues Total Revenue follows the trend line • Includes Tax Relief for Elderly & Disabled of $15.7M • Includes delinquents from prior years Several items are on a 1 - 2 month lag 2nd Real Estate installment due June 5, 2013 Local Annual Personal Property tax due June 5, 2013 - $79.0M One of the most significant revenues for the City is Real Estate which is at 52.8% of collections: Real Estate Revenues - General Fund Portion Only March 31, 2009 - 2013 ®Actual Collections CYTO —e—%of Total *Tota Citywide Budget of $474.3M 20% 60% 20% 0% April 23, 2013 -78 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) $80 $80 $40 rc 120 10 Personal Property Taxes (excludes PPTRA) March 31, 2007 - 2013 Actual Collections oVTD of Total I 50% 40% 30% 0 207. `o 10% 0% General Sales Tax is up by 3.6%from this time last year: 590 $45 — 830 815 50 3.6% Up from FY12 251.4 9.5Y. General Sales Taxes March 31, 2009 - 2013 550.3 535.8 $51.7 67.0% $53.4 68.0% 67.5% BUDGET $54.1 69.0% 4.1 $35 $36.0 $37.3 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Actual Collections oYTD H—% of Total 100% 80% 80% 40% 20% 07. % of Total Collections April23, 2013 -79 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) General Sales Taxes % Change from FY12 to FY13 (compares to same month of prior year) -2.0% -2.7% 4< SPP e 40. PQM , )J+, P�) PJG y�Q 0 4GJ OHO )J? • Collections lag sales by 2 months ..-rlaonthy %Chane• f.o!n FY 530 525 - $20 rc S10 — ss $0 525.0 Utility Taxes March 31, 2009 - 2013 525.0 525.4 524.9 BUDGET 525.7 100% sox 516.9 FY 2009 FY 2010 FY 2011 FV 2012 FY 2013 i Actual Collection OYTD of Total I o% April 23, 2013 -s0 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) Telecommunications Taxes March 31, 2009 - 2013 FY 2009 FY 2010 FY 2011 FY 2012 III® Actual Collections =YTD —s—%ot Total FY 2013 100% e0% eo% 2. 9 sox o 20% 0% Business License collections thru March is $41.5 -MILLION and has exceeded last year's collections: 150 940 130 — 920 -- EC 010 90 5.9% Up from FY12 $41.0 Business Licenses March 31, 2009 - 2013 $38 0 538.1 $41.3 $41.1 5392 BUDGET $42.4 541.5 $35.5 913% FY 2009 I Actual Collections CVTD A. of Total 7 FY 2013 100% sox X 0x April23, 2013 -81- CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) The City continues to do well with this Tax which is a good sign that the Resort Area and Hotels are doing well overall:. Hotel Room Taxes - General Fund Portion Only March 31, 2009 - 2013 54 52 9.7% Up from FY12 BUDGET 100% $5.6 87.2% 11- E4.9 FY2009 FY2010 FY2011 FY2012 FY2013 iActual Collection$ OYTD ti—%MTotal 80% 20% 0 530 525 520 $15 $5 $0 I7.7% Up from FY12 $23.0 81.4!< $18.7 Total Hotel Room Taxes March 31, 2009 - 2013 $22.8 80.3% $18.3 524.2 $25.6 77.7% $19.6 $19.9 BUDGET $25.4 84.5 4 821.4 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 emActual Collections pYTD —e—% of Total 100% 80 80% 9 20% 0% April 23, 2013 -82 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) Hotel Room Taxes 8% Allocation (in millions) Total Hotel Room Tax FY13 Budget = $25.4M DCF2% ■ CBD TIF ■ TAP 1%/$1 ❑TIP 5% SE 51 CBD TIF receives $500K annually Hotel Room Tax = 8% plus 11 room nights Note: SB SSD has an additional 2 % % tax from CF ($222K) and TIP ($278K) 15 The City continues to do well with this Tax and fully expects to make Budget: Restaurant Meal Taxes - General Fund Portion Only March 31, 2009 - 2013 3.6% Up from FY12 032 — $30.8 FY 2009 ttOActual Colloctiona OYTO mt..% of Total 100% 80% 80% 40% 3' 20% 0% 16 April23, 2013 -83 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62 739(Continued) 860 945 n 630 115 s0 Total Restaurant Meal Taxes March 31, 2009 - 2013 3.6% Up from FY12 I BUDGET 553.5 $50.6 74.3% -73.6% 155.2 74.3"/0 540.9 _ $483 $48.4 75.2/ 74.5% $36.3 136.1 537.6 $39.5 FY 2009 FY 2010 FY 2011 FY 2012 ®Actual Colkctions OYTD 1—%of Total FY2013 100% 80% 60% e U 405, ,, 20% 0% Restaurant Meal Taxes 5 i4% Allocation (in millions) Total Restaurant Meal Tax FY13 Budget = $55.2M • GF3.5% ■ TAP 0.5% TIP 1.06% • OS 0.44% April23, 2013 -84 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) Summary of City's Genera! Fund Revenues March 31, 2013 (in millions) FY 2013 YTD Budget $ "-_ % ' Trend * Real Estate Taxes Personal Property Taxes Pers. Prop. Tax Relief Act General Sales Tax Utility Taxes Telecommunications Taxes Business Licenses 1* Hotel Taxes Restaurant Taxes Charges for Services Other Local Revenues 3 * State Revenues Federal Revenues $ 439.0 $ 231.8 52.8 % F 79.0 17.9 22.6 U 53.4 6.5 12.2 A 54.1 37.3 69.0 F 25.7 16.9 65.9 A 19.3 11.4 59.3 A 42.4 41.5 97.9 F 5.6 4.9 87.2 F 35.1 26.1 74.2 F 54.5 36.5 67.1 A 53.2 34.3 64.5 A 92.0 63.3 68.8 ** U 16.7 11.7 69.8 U $ 970.0 $ 540.1 55.7 % A • GF portion only ** %does not include PP112A portion F=Favoroblc A=Acceptable I.1= -Unfavorable April23, 2013 -85 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739 (Continued) Percent of Total Expenditures 100% 80% 60% 40% 20% O% FY 2013 Year -To -Date General Fund Expenditures Compared to Historic Trend at March 31, 2013 100.0% • Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May on --rxExpenditura Trend -X-%of FY13 Exp Budget FY 100% 80% 360% n.8% o • 40%.15 n 20% 0X 2013 YTD General Fund Revenues & Expenditures Compared to Historic Trend At March 31, 2013 93.04> „- 85.3%4.11 YTD ACTUAL = $771.2M ANNUAL BUDGET = $1,O34.9M I 13S8% - 66 8% 745% ACTUAL EXPENDITURES=$771.2M .azo- 61.7% 53.9% 453% _ 38.1% 5t.8% 59.3% 4t.9% 30.0° L ,a„ 26.1% 285% r 27.9% ,,r 36.1% 19.2% 26.1% 8.2% :G 4.2% 9.0% X 10.6%4.t% 13.5% 1.6".6 90% A.1% 0,8% 18.2% 10.6% Jul .B'6 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May on --rxExpenditura Trend -X-%of FY13 Exp Budget FY 100% 80% 360% n.8% o • 40%.15 n 20% 0X 2013 YTD General Fund Revenues & Expenditures Compared to Historic Trend At March 31, 2013 ACTUAL REVENUES= $540.IM 74S% ACTUAL EXPENDITURES=$771.2M .azo- a% 45.4q 49 °' 49.2% ,' f '43.5 45.2% t8.1% 585% 55.4% 4t.9% 30.0° L ,a„ 26.1% 285% 8.2% :G 4.2% 9.0% X 10.6%4.t% 13.5% 1.6".6 90% A.1% Jul .B'6 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 22 -4-Rev Trend rte% of FY13 Rev Budget ....Expenditure Trend ra-% of FY13 Exp Budget 1 April23, 2013 -86 - CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) General Fund FY 2013 Expenditures by Type Annual YTD Actual Budget Pkpenditures - Unencumbered Salaries $ 241,676,993 $ 179,260,448 $ 62,416,545 Fringe Benefits 99,496,428 66,342,341) 33,154,088 Operating Expenses 156,978,625 125,633,458 31 345,167 Capital Outlay 7,694,291 6,876,475 817,816 Leases, Land Structures and Improvements 5,028,133 3,720,214 1307,919 Debt Service 48,083,117 33,773,892 14,309,225 Transfers to Schools 404,990,906 31)3,500,725 101,494181 Transfers to CIP 29,481,451 22,102,337 7,379,114 Transfers to Waste Management 14,760,178 11,1162,800 3,697,378 Transfers to Sheriff 14,896,783 11,172,587 3,724,196 Transfers to Parks and Rec 5,539,08)) 4,154,685 1,384,395 Transfers to Other Areas 4,238,011 3,554,472 683,539 Reserve for Contingencies 2,002,762 - 238)2,762 Total Expenditures by Type $ 1,034,866,758 $ 771,154,433 $ 263,712,325 Percent of Total 100.0% 74.5% 25.5% General Fund FY 2013 Expenditures Total at March 31, 2013: • $771.2M, or 74.5%, of $1.035M Budget • Summary of Actual Expenditures Under Budget at June 30: (in millions) Total_. % of Total Budget C % of City Budget Schools 2008 (Actual) $55.5 5.1% $20.2 2.8% $35.3 2009 (Actual) $39.6 3.5% $24.7 3.2% $14.9 2010 (Actual) $45.3 4.1% $27.6 3.6% $17.7 2011 (Actual) 2012 (Actual) $32.1 3.1% $22.4 3.2% $9.7 $31.1 3.1% $15.1 2.4% $16.0 April 23, 2013 -87- CITY MANAGER'S BRIEFING INTERIM FINANCIAL STATEMENT ITEM #62739(Continued) Continue to monitor revenues in FY 13 • Real Estate — June due date • Personal Property — June due date April Interim — May 28th FY 14 Budget adopted — May Mayor Sessoms thanked Ms. Phillips and her entire team for their work. April23, 2013 I -88- CITY COUNCIL COMMENTS 5:13 P.M. ITEM #62740 Councilman Davis advised he is scheduled to attend a conference next Tuesday and will not be able to attend the Workshop; however, he expressed concern regarding the loss of a position in Media and Communications. April 23, 2013 -89 - AGENDA REVIEW SESSION 5:13 P.M. ITEM #62741 BY CONSENSUS, the following shall compose the CONSENT AGENDA: K. ORDINANCES 1. Ordinance to GRANT Franchise Agreements re Open Air Cafes in the Resort Area: a. b. c. d. e. f g. h. SAMIA, Inc. Weatherly Investment Associates Surfside Resort, Inc. G 2F` Street, Inc. Oceanside Investment Associates, L.P. Tradewinds, LC & Rockfish Sea Grill LLC Colonial Inn, Inc. Colonial Inn, Inc. Fogg's Seafood Company 812 Atlantic Avenue 3501 Atlantic Avenue 1211 Atlantic Avenue 200 21st Street 2101 Atlantic Avenue 1601 Atlantic Avenue 2809 Atlantic Avenue 2809 Atlantic Avenue 415 Atlantic Avenue 2. Ordinance to INCREASE Appropriations and TRANSFER $956,000 re fuel and energy increases to the City Garage Internal Service and the Fuels Internal Service funds a. b. c. d. e. Police Public Works Parks and Recreation Fire Emergency Medical Services 3. Ordinances to TRANSFER: $316,134 $229,214 $ 53,568 $149,320 $207, 764 a. $140, 000 to Public Works re a new building for Mosquito Control chemical storage b. $256, 083 to the General Registrar re the June 2013 Primary Election costs April 23, 2013 -90 - AGENDA REVIEW SESSION ITEM # 62741 (Continued) BY CONSENSUS, the following shall compose the PLANNING BY CONSENT AGENDA: L. PLANNING 1. Applications of DREAMQUEST, LLC/CITY OF VIRGINIA BEACH at 204 and 206 3rd Street, portion of 108 Atlantic Avenue and 206 and 208 Atlantic Avenue (DISTRICT 6 — BEACH) a. special exception for alternative compliance to the Oceanfront Resort District Form -Based Code re an indoor entertainment venue during the Summer b. conditional use permit for assembly use (theater) 2. Ordinance to AMEND and REORDAIN Sections 1904 and 1905 of the City Zoning Ordinance (CZO) re setback, landscaping, lot coverage requirements and design incentives in the Old Beach Overlay District DISTRICT 5 — LYNNHAVEN April23, 2013 -91- ITEM#62 742 Mayor William D. Sessoms, Jr., entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended, for the following purpose: PERSONNEL MATTERS: Discussion, consideration of or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees pursuant to Section 2.2-3711(A) (1) Council Appointments: Council, Boards, Commissions, Committees, Authorities, Agencies and Appointees LEGAL MATTERS: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; or consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2.2-3711(A)(7). City of Virginia Beach v. C. W. Williams & Co. & Fire Dex April23, 2013 RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM #62742 Page 92, and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. uth Hodges Fraser, MMC City Clerk April 23, 2013 -92 - ITEM# 62742(Continued) Upon motion by Councilman Moss, seconded by Councilman Dyer, City Council voted to proceed into CLOSED SESSION at 5:15 P.M. Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None (Closed Session 5:15 P.M. - 5:25 P.M.) April23, 2013 -93 - FORMAL SESSION VIRGINIA BEACH CITY COUNCIL APRIL 23, 2013 6:00 P.M. Mayor William D. Sessoms, Jr., called to order the FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the City Council Chamber, City Hall, on Tuesday, April 23, 2013, at 6:00 P.M. Council Members Present: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None INVOCATION: Louis R. Jones Vice Mayor PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mayor Sessoms DISCLOSED as an officer of TowneBank (which has a corporate office located at 297 Constitution Drive in Virginia Beach), he is directly and indirectly involved in many of TowneBank's transactions. However, due to the size of TowneBank and the volume of transactions it handles, TowneBank has an interest in numerous matters in which he is not personally involved and of which he does not have personal knowledge. In that regard, he is always concerned about the appearance of impropriety that might arise if he unknowingly participates in a matter before City Council in which TowneBank has an interest. Mayor Sessoms also has similar concerns with respect to Prudential Towne Realty, which is an affiliate of TowneBank. In order to ensure his compliance with both the letter and spirit of the State and Local Government Conflict of Interests Act (the `Act'), it is his practice to thoroughly review each City Council agenda to idents any matters in which he might have an actual or potential conflict. If, during his review of an agenda, he identifies a matter in which he has a `personal interest ", as defined by the Act, he will either abstain from voting, or file the appropriate disclosure letter with the City Clerk to be included in the official records of City Council. Mayor Sessoms' letter of March 24, 2009, is hereby made a part of the record. April23, 2013 -94- Vice Mayor Jones DISCLOSED, for many years, he served on the Board of Directors of Resource Bank. Three (3) years ago, Fulton Financial Corporation ("Fulton Financial') purchased Resource Bank. On March 31, 2007, Vice Mayor Jones retired from the Board of Directors. Although, he is no longer a Board Member, he owns stock in Fulton Financial and that stock ownership causes him to have a "personal interest" in Fulton Financial. However, due to the size of Fulton Financial and the volume of transactions it handles in any given year, Fulton Financial, or any of the banks that are owned by Fulton Financial, may have an interest in numerous matters in which Vice Mayor Jones has no personal knowledge. In order to ensure his compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act, it is his practice to thoroughly review the agenda for each meeting of City Council for the purpose of identifying any matters in which he might have an actual or potential conflict. If, during his review, he identifies any matters, Vice Mayor Jones will prepare and file the appropriate disclosure letter to be recorded in the official records of City Council. Vice Mayor Jones regularly makes this disclosure. Vice Mayor Jones' letter of April 10, 2007, is hereby made a part of the record. Council Lady Rosemary Wilson DISCLOSED her husband is a principal in the accounting firm of Dixon Hughes Goodman and is directly and indirectly involved in many of Dixon Hughes Goodman's transactions. However, due to the size of Dixon Hughes Goodman and the volume of transactions it handles in any given year, Dixon Hughes Goodman has an interest in numerous matters in which her husband is not personally involved and of which she does not have personal knowledge. In order to ensure her compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act, it is her practice to thoroughly review the agenda for each meeting of City Council for the purpose of identiing any matters in which she might have an actual or potential conflict. If, during her review she identifies any matters, she will prepare and file the appropriate disclosure letter to be recorded in the official records of City Council. Council Lady Wilson regularly makes this disclosure. Council Lady Wilson's letter of January 10, 2012, is hereby made a part of the record. Council Lady Rosemary Wilson DISCLOSED she is a Real Estate Agent affiliated with Prudential Decker Realty. Because of the nature of Real Estate Agent affiliation, the size of Prudential, and the volume of transactions it handles in any given year, Prudential has an interest in numerous matters in which she is not personally involved and of which she does not have personal knowledge. In order to ensure her compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act, it is her practice to thoroughly review the agenda for each meeting of City Council for the purpose of identifying any matters in which she might have an actual or potential conflict. If, during her review she identifies any matters, she will prepare and file the appropriate disclosure letter to be recorded in the official records of City Council. Council Lady Wilson regularly makes this disclosure. Council Lady Wilson 's letter of January 27, 2004, is hereby made a part of the record. April 23, 2013 -95-- Mayor Sessoms acknowledged and welcomed: SCOUT TROOP #364 Sponsored by Bayside Presbyterian Church Logan Thorpe Kelly Thorpe and SCOUT TROOP #504 Sponsored by Aqua Leisure Stores Michael Davis, Assistant Scout Mater Jacob Davis William Soldow Cameron Swiiley April 23, 2013 Item -V-E CERTIFICATION -96- ITEM #62743 Upon motion by Councilman Dyer, seconded by Councilman Uhrin, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS. Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April23, 2013 Item -V-F.1 MINUTES -97- ITEM #62744 Upon motion by Councilman Dyer, seconded by Councilman Uhrin, City Council APPROVED the MINUTES of the INFORMAL and FORMAL SESSIONS of April 9, 2013. Voting: 10-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin and James L. Wood Council Members Voting Nay: None Council Members Absent: None Council Members Abstaining: Rosemary Wilson (Verbal) April 23, 2013 -98- ADOPT AGENDA FOR FORMAL SESSION ITEM #62745 BY CONSENSUS, City Council ADOPTED: AGENDA FOR THE FORMAL SESSION April23, 2013 Item -V-H.1 BID OPENING -99- ITEM #62746 Mayor Sessoms DECLARED A BID OPENING: CAMP FOR SPECIAL NEEDS CHILDREN and DISABLED VETERANS LEASE OF CITY OWNED PROPERTY — Approximately 69 acres of City property located in the 1000 -block of Prosperity Road Pursuant to Virginia Code Section 15.2-2102, the Chair will now summarize the bids that have been received for a proposed Lease of a portion of the City property located on the West Side of the 1000 - block of Prosperity Road for the purpose of developing and operating a Camp for children with special needs and Disabled Veterans. One bid has been received as follows: 1. The Virginia Gentlemen Foundation, Inc., a 501(c)(3) non-profit organization has bid: 40 year Lease term. Rent of $1.00 per year. The Foundation proposes to Lease the property from the City for the purpose of developing the Grommet Inland Adventure Camp and Park for EveryBODY ("Camp Grom"), a day - use adventure Camp and Park for persons with special needs or disabilities, wounded Veterans and families of fallen Heroes. Are there any other persons desiring to submit a bid at this time? There being no further bids, the bidding is closed. The City Attorney's staff will evaluate the bid that has been received and make its recommendations to the City Council concerning the proposed Lease at a future meeting. April 23, 2013 -100- Item—V-Lla/b/c, 2-7 PUBLIC HEARINGS ITEM #62747 Mayor Sessoms DECLARED A PUBLIC HEARING: ORDINANCES TO ISSUE BONDS OF THE CITY OF VIRGINIA BEACH: a. General Obligation Bonds $68,120,000 b. Storm Water $12,500,000 c. Water and Sewer $27,000,000 FY2013-14 CAPITAL BUDGET LODGING TAX CIGARETTE TAX PERSONAL PROPERTY TAX VARIOUS PLANNING FEES SOLID WASTE MANAGEMENT FEE The City Council hereby declares a Public Hearing open on the matters of • The proposed Fiscal Year 2013-14 Operating Budget • The proposed fiscal year 2013-14 to 2018-19 Capital Improvement Program, including the FY2013-14 Capital Budget • The proposed issuance of General Obligation Bonds in the estimated maximum amount of $68.12 -MILLION • The proposed issuance of Water and Sewer System Revenue Bonds in the maximum amount of $27 -MILLION • The proposed increase to the personal property tax rate for pleasure boats • The proposed increase to the cigarette tax • The proposed extension to the lodging tax • The proposed increase to the Waste Management Fee • The proposed increases to various planning department fees If any citizen is not able to address all of his or her comments or concerns within the allotted time, he or she may provide those comments to the City Clerk in writing for distribution to the, City Council Mayor Sessoms advised the Speakers will be limited to three -minutes (3) each. In order to be fair to all, the Mayor must hold firm to this time limit. April 23, 2013 -101 - Item —V -L I a/b/c, 2-7 PUBLIC HEARINGS ITEM #62747(Continued) The following individuals registered to speak: Ralph Ricardo, 2836 Pleasant Acres Drive, Phone: 427-9411, expressed concern regarding the flooding that takes place on his road after a heavy rain. Mr. Ricardo stated he has brought this to the City's attention numerous times yet nothing has been done thus far. Mr. Ricardo advised he pays $5, 000 a year in property taxes and water comes up to his front door after a heavy rain. He has been advised relief is promised in 2018 but that is not a reasonable timeframe. Kathleen Laroue, 1463 Bayhead Drive, Apt. 1618, Phone: 540-273-1367 , advised she is a Teacher at Tallwood High School and is in favor of a real raise for Teachers. Ms. Laroue works 9-1/2 hours a day, is taking the Tallwood Worldquest Team to Washington D.C., and responsible for the Team the entire trip; however, she does not receive overtime. Ms. Laroue loves teaching, loves the students and feels she has earned a significant raise. Ivy Kennedy, 4956 Rio Port Lane, has been involved with the Endependence Center since 2004 and requested the City Council to continue supporting the Center. The Center has given her "independent living skills and is a great resource for people with disabilities. Millie Jones, 1035 S. Bay Shore Drive, Phone: 491-8656, is opposed to the proposed boat tax. Ms. Jones stated the boating industry is one of the things that distinguishes the City and provides a lot of opportunity to the City. To tax the boats will only hurt the City. Steve Jones, 1035 S. Bay Shore Drive, Phone: 491-8656 , is opposed to the proposed boat tax. Mr. Jones advised he operates a business in the City and pays approximately $20, 000 a year in real estate taxes. Mr. Jones has been trying to sell his boat for some time and to tax boats will just add to things citizens cannot afford. Imposing a boat tax will not only hurt the boat owners but the people that provide maintenance on boats. He advised it will be an overall "net loser" in revenue for the City. Diane Jones, Chairman, CSB, Phone: 373-1887 , Chairman of Virginia Beach Community Services Board, expressed her appreciation to City Council for their past support. CSB provides services to some of the City's disabled citizens. Human Services has taken significant budget cuts and Ms. Jones requested the Department be considered one of the City's "Core Service Departments ". If City Council will approve the new FTE's for the Intermediate Care Facility, CSB will be able to increase revenues and support the positions. Ms. Jones also requested City Council approve the request to convert two (2) part time positions to one full time position at the Recovery Center. Stephen Johnston, 2316 Enchanted Forest Lane, Phone: 468-1474, expressed concern regarding the City taking money from the School Board to pay for dredging projects. Mr. Johnston supports the concept of imposing taxes to pay for specific projects, he does not support the unintended consequences of keeping those taxes from the School Board. Mary Mathena, 6300 E. Virginia Beach Blvd, Phone: 351-1587, has been involved with the Endependence Center since 2002 and requested the City to continue supporting the Center. Ms. Mathena has been totally blind for 16 years and the Center has provided core services to her. The Center recently went through a compliance review and received glowing marks for the great participation and good records kept. Ms. Mathena stated she is able to live a full life with the help of the Center and requests City Council continue supporting the Center. Larry Daigre, 6300 E. Virginia Beach Blvd, Phone: 351-1587 spoke in support of the Endependence Center and requested City Council continue the funding. This Center has changed his life. April23, 2013 -102- Item—V-Lla/b/c, 2-7 PUBLIC HEARINGS ITEM #62747(Continued) Renee Brandt, 109 Binnacle Court Elizabeth City, NC, Phone: 619-5398 , is a Special Education Teacher at First Colonial High School, requested City Council fund the raise for Teachers. Ms. Brandt stated Teachers work more hours for less money. During the Summer, Teachers are required to attend professional development. Without significant raises, the City will continue to loose good Teachers to neighboring cities and the City will soon find itself "behind the curve ". Trenace Riggs, President VBEA, 3608 Brannon Drive, Phone: 486-0202, President of the Virginia Beach Education Association. Ms. Riggs has been teaching 35 years in Virginia Beach. The City has award winning School System but it is unrealistic to think that will continue if Teachers do not receive significant raises. Ms. Riggs requested the City take advantage of the SOQ funds offered by the State and find the funds for raises for all of the additional School employees Dr. Michael Sims, 505 58th Street, Phone: 285-7234, expressed his opposition to the proposed boat tax. Dr. Sims had planned to attend the Public Hearing last week but was held up at a meeting with a broker to list his boat for sale. This tax will have far outreaching negative effects on the City. Dr. Sims advised the Marina where he stores his boat has empty boat slips. Boaters love being on the water but are at a point that they cannot afford to keep their boats. Oscar Macapobre, 5441 Dalrymple Street, Phone: 479-1911, expressed his hatred for taxes and encouraged City Council to find other solutions than raising any tax. The City should prioritize its needs and adjust accordingly. Barbara Powell, 1089 Sandy Narrows Court, Phone: 478-7929, a Special Education Teacher 's Assistant at Hermitage Elementary School, requested City Council accept the SOQ Funds from the State and find the, funds for the remaining School employees to receive a raise. Ms. Powell advised most Teachers have to maintain a part time job just to pay bills. Ms. Powell loves her job but feels undervalued. Chuck Guthrie, 2492 Haversham Chase , Phone: 481-1732, President and Owner of Lynnhaven Marina, is opposed to the proposed boat tax. Mr. Guthrie advised his company has lost money for the last five (5) years. Mr. Guthrie has reduced his staff significantly because of the boating industry drop off Mr. Guthrie expressed concern if the City imposes the boat tax the boats from out-of-town that are currently in dry storage at his Marina will leave. The negative effects will be felt throughout the City. Brandon Robinson, 1011 E. Main Street #218, Phone: 804-643-4433, Executive Director for the Virginia Marine Trades Association, a Non -Profit Organizational that represents the recreational industry in the Commonwealth. Mr. Robison requested that City Council not raise the boat tax as boats will leave not on the City but the State, which means lost revenue and eventually loss of jobs. A recent study by Virginia Institute of Marine Science shows that recreational boating is in excess of $1 -BILLION industry and attributes to approximately 9 -MILLION jobs in Virginia. Please reconsider the boat tax as it will be a net loss for the City and State. Brad Waitzer, 1069 S. Bayshore, Phone: 286-2192, expressed his opposition to the proposed boat tax. Mr. Waitzer stated the boats will be moved and the City will lose money. Phil Kellam, Commissioner of the Revenue, provided the perspective from the "tax assessor" on the boat tax. 12 years ago, City Council reduced the boat tax rate on watercraft to essentially a zero bill. Although the City does not generate a bill for taxes on boats, Mr. Kellam is required to discover the property and assess the property and he has continued to do that for the past twelve years. When City Council essentially eliminated the boat tax, it was done for mainly two reasons: 1) requires extraordinary April23, 2013 -103- Item—V-Lla/b/c, 2-7 PUBLIC HEARINGS ITEM #62747(Continued) enforcement to realize the revenue from the tax; and 2) the City realized it put itself in a competitive disadvantage with other Hampton Roads localities as well as other boating localities. The fleet is up 80% and the fleet value is up 219% in the last 12 years. Waverly Woods , 2453 Haversham Close, Waverly Woods, 2453 Haversham Close, Phone: 749-8266, represented the Virginia Beach Chapter of the Hampton Roads Tea Party. Ms. Woods is not requesting reduction in fees but simply for City Council to live within the tay payers means. If City Council would be responsible with the Citizens tax dollars, the City would have the money for all of the necessities. Puneet Dhees, 2256 Realtide Road, Phone: 476-4620, spoke in opposition to the cigarette tax. Mr. Dhees advised that 23% of his business is cigarette sales and if the cigarette tax continues to go up, the people will purchase these in surrounding cities. There being no other speakers, Mayor Sessoms CLOSED THE PUBLIC HEARING. April 23, 2013 -104 - Item —V -I.3 PUBLIC HEARINGS ITEM #62748 Mayor Sessoms DECLARED A PUBLIC HEARING: LEASES OF CITY -OWNED PROPERTY a. b. c. d. e. f g• h. SAMIA, Inc. Weatherly Investment Associates Surfside Resort, Inc. G 2151 Street, Inc. Oceanside Investment Associates, L.P. Tradewinds, LC & Rockfish Sea Grill LLC Colonial Inn, Inc. Colonial Inn, Inc. Fogg's Seafood Company 812 Atlantic Avenue 3501 Atlantic Avenue 1211 Atlantic Avenue 200 2151 Street 2101 Atlantic Avenue 1601 Atlantic Avenue 2809 Atlantic Avenue 2809 Atlantic Avenue 415 Atlantic Avenue There being no speakers, Mayor Sessoms CLOSED THE PUBLIC HEARING. April23, 2013 -105 - Item —V -J.1 PUBLIC COMMENT ITEM #62749 Mayor Sessoms DECLARED A PUBLIC COMMENT UNSOLICITED PROPOSAL re LIGHT RAIL — extension to Rosemont Road The following registered to speak: Michael Aschkenas, 2805West Point Court, Phone: 463-6941 is a strong supporter of Light Rail Now and encourages City Council to accept the unsolicited proposal. Mr. Aschkenas requested the City consider other proposals than HRT and the City will have adequate time to review the proposals. By accepting the unsolicited proposal, the City is required to seek additional bids. Other companies may be interested in this type of project. It will cost the City nothing to accept the unsolicited proposal and he would consider this a "win/win" situation. Diana Howard, 1057 Debaca Court, Phone: 721-5128, reminded City Council that the Mayor stated Light Rail would not happen iffederal money was not available. Ms. Howard expressed her concern over the $6 -MILLION Study being conducted. Ms. Howard is concerned the burden to pay for Light Rail will fall on the Citizens although only 1% of the citizens will be using Light Rail. Ms. Howard suggested using the money to give Teachers and Public Safety officials the raise they deserve. Millie Jones, 1035 S. Bayshore Drive, Phone: 491-8656, asked why the City was pursuing Light Rail as this will not help with traffic. Only a small percentage of Citizens will ride. Also, the population is shrinking, a Carrier Group will be leaving the Hampton Roads Area and HRT is in a 'financial mess ". Steve Jones, 1035 S. Bayshore Drive, Phone: 491-8656, stated HRT cannot run the Bus Routes smoothly at the Oceanfront and questioned how HRT is expected to operate Light Rail any better. Mr. Jones expressed concern over the estimated costs as Light Rail will have to be elevated from Rosemont Road to the Oceanfront or it will disrupt the flow of traffic. Mr. Jones stated the costs overrun will be monumental and he cannot understand why this has to be rushed through. Waverly Woods, 2453 Haversham Close, Phone: 749-8266, represented the Virginia Beach Chapter of the Hampton Roads Tea Party. Ms. Woods suggested rather than accepting this unsolicited proposal, request proposals to be received no less than 180 days that identify how small businesses will be affected. Ms. Woods feels that HRT lacks competence and she would like other companies be given the opportunity to provide proposals. There being no other speakers, Mayor Sessoms CLOSED THE PUBLIC COMMENT. April23, 2013 -106 - Item —V -K ORDINANCES ITEM #62750 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED, IN ONE MOTION, BY CONSENT, Items 1 a/b/c/d/e/f/g/h/i, 2a/b/c/d/e and 3a/b of the CONSENT AGENDA. Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 Item -V-K1a/b/c/d/e/f/g/h/i ORDINANCES -107- ITEM #62751 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to GRANT Franchise Agreements re Open Air Cafes in the Resort Area: Voting: a. b. c. d. e. f g• h. 11-0 SAMIA, Inc. Weatherly Investment Associates Surfside Resort, Inc. G 21' Street, Inc. Oceanside Investment Associates, L.P. Tradewinds, LC & Rockfish Sea Grill LLC Colonial Inn, Inc. Colonial Inn, Inc. Fogg's Seafood Company Council Members Voting Aye: 812 Atlantic Avenue 3501 Atlantic Avenue 1211 Atlantic Avenue 200 21" Street 2101 Atlantic Avenue 1601 Atlantic Avenue 2809 Atlantic Avenue 2809 Atlantic Avenue 415 Atlantic Avenue Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April23, 2013 1 AN ORDINANCE GRANTING NINE 2 FRANCHISE AGREEMENTS FOR OPEN AIR 3 CAFES IN THE RESORT AREA 4 5 WHEREAS, by resolution adopted November 15, 1985, City Council authorized 6 the City Manager to promulgate Open Air Cafe Regulations, which have been amended 7 from time to time, for the operation of open air cafes on public property; and 8 9 WHEREAS, the regulations originally prohibited sidewalk cafes on Atlantic 10 Avenue between 15th and 24th streets; and 11 12 WHEREAS, Council adopted a resolution on March 23, 2004 establishing a pilot 13 program to allow, on an experimental basis, open air cafes on Atlantic Avenue between 14 20th and 23rd Streets; and 15 16 WHEREAS, based upon the success of the pilot program, Council adopted an 17 ordinance on March 8, 2005 authorizing sidewalk cafes on Atlantic Avenue between 18 15th and 24th Streets; and 19 20 WHEREAS, the City Council has traditionally granted initial franchises for one- 21 year terms; and 22 23 WHEREAS, if an open air cafe is successfully operated during the initial one- 24 year term, the franchisee may return to Council and request a five-year franchise 25 agreement; and 26 27 WHEREAS, SAMIA, Inc., t/a Manhattan Restaurant Cafe, is seeking a one-year 28 franchise agreement for an Atlantic Avenue Sidewalk Cafe; and 29 30 WHEREAS, the following eight entities have successfully operated open air cafes 31 pursuant to either one-year or five-year franchise agreements, and are seeking renewal 32 of their franchise agreements for five year terms: (1) Clearwater Investment Associates, 33 LP, t/a Cabanas Seaside Bar & Grille Cafe, for operation of a Boardwalk Cafe; (2) 34 Surfside Resort, Inc., t/a Fish Bones, for operation of a Boardwalk Cafe; (3) G 21st 35 Street, Inc., t/a Guads at 21st Street, for operation of a Atlantic Avenue Side Street 36 Cafe; (4) Oceanside Investment Associates, L.P., t/a Latitudes & Attitudes, for operation 37 of a Boardwalk Cafe; (5) Rockfish Sea Grill, LLC, t/a Rockfish I, for operation of a 38 Boardwalk Cafe; (6) Colonial Inn, Inc., t/a Shorelines Grill Cafe, for operation of a 39 Boardwalk Cafe; (7) Colonial Inn, Inc., t/a Shoreline Grill Cafe, for operation of a 40 Connector Park Cafe; and (8) Fogg's Seafood Company, t/a Waterman's, for operation 41 of a Boardwalk Cafe; and 42 43 WHEREAS, the Strategic Growth Area Office recommends that the above- 44 named entities be granted open air cafe franchise agreements. 45 46 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 47 VIRGINIA BEACH: 48 49 1. That the City Council hereby grants a one-year franchise agreement to 50 SAMIA, Inc., t/a Manhattan Restaurant Cafe, for operation of an Atlantic Avenue 51 Sidewalk Cafe. 52 53 2. That the City Council hereby grants five-year franchise agreements to (1) 54 Clearwater Investment Associates, LP, t/a Cabanas Seaside Bar & Grille Cafe, for 55 operation of a Boardwalk Cafe; (2) Surfside Resort, Inc., t/a Fish Bones, for operation of 56 a Boardwalk Cafe; (3) G 21st Street, Inc., t/a Guads at 21st Street, for operation of a 57 Atlantic Avenue Side Street Cafe; (4) Oceanside Investment Associates, L.P., t/a 58 Latitudes & Attitudes, for operation of a Boardwalk Cafe; (5) Rockfish Sea Grill, LLC, t/a 59 Rockfish I, for operation of a Boardwalk Cafe; (6) Colonial Inn, Inc., t/a Shorelines Grill 60 Cafe, for operation of a Boardwalk Cafe; (7) Colonial Inn, Inc., t/a Shoreline Grill Cafe, 61 for operation of a Connector Park Cafe; and (8) Fogg's Seafood Company, t/a 62 Waterman's, for operation of a Boardwalk Cafe 23rd Adopted by the City Council of Virginia Beach, Virginia on this day of AprilAdopted 2013. APPROVED AS TO CONTENT: Strategic Growth Area Office CA12622 R-1 April 8, 2013 APPROVED AS TO LEGAL SUFFICIENCY: / City Attorney's 0 -108- Item-V-K.2a/b/c/d/e ORDINANCES ITEM #62752 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to INCREASE Appropriations and TRANSFER $956,000 re fuel and energy increases to the City Garage Internal Service and the Fuels Internal Service funds a. Police $316,134 b. Public Works $229,214 c. Parks and Recreation $ 53,568 d. Fire $149,320 e. Emergency Medical Services $207, 764 Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 1 AN ORDINANCE TO INCREASE 2 APPROPRIATIONS TO THE CITY GARAGE 3 INTERNAL SERVICE FUND AND THE FUELS 4 INTERNAL SERVICE FUND AND TO 5 TRANSFER FUNDS FROM THE GENERAL 6 FUND RESERVE FOR FUEL/ENERGY 7 INCREASES 8 9 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 10 VIRGINIA: 11 12 1. That $950,000 is hereby appropriated to the City Garage Internal Service 13 Fund to address additional needs for cost -of -goods -sold, supported by internal service 14 fund charges to departments; and 15 16 2. That $956,000 is hereby appropriated to the Fuels Internal Service Fund 17 to address additional needs for cost -of -goods -sold, supported by internal service fund 18 charges to departments; and 19 20 3. That $956,000 is hereby transferred from the General Fund Reserve for 21 Fuel/Energy Increases to various departments as follows: 22 a. Police Department - $316,134 23 b. Public Works - $229,214 24 c. Parks and Recreation - $53,568 25 d. Fire Department - $149,320 26 e. Emergency Medical Services - $207,764 _Adopted by the Council of the City of Virginia Beach, Virginia on the 23rd day of April2013. Requires an affirmative vote by a majority of all the members of City Council. APPROVED AS TO CONTENT: Management Services CA12630 R-1 April 10, 2013 APPROVED AS TO LEGAL SUFFICIENCY: -109- Item-V-K.3a/b ORDINANCES/RESOLUTIONS ITEM #62753 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinances to TRANSFER: a. $140, 000 to Public Works re a new building for Mosquito Control chemical storage b. $256, 083 to the General Registrar re the June 2013 Primary Election costs Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April23, 2013 1 AN ORDINANCE TO TRANSFER FUNDS WITHIN THE 2 OPERATING BUDGET OF PUBLIC WORKS TO ACQUIRE 3 A PREFABRICATED HAZARDOUS MATERIAL AND 4 CONTAINMENT BUILDING FOR CHEMICAL STORAGE 5 6 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 7 VIRGINIA: 8 9 That $140,000 is hereby transferred within the FY 2012-13 Operating Budget of 10 the Department of Public Works, from other capital outlay and operating accounts to a 11 capital account for a new building, to allow Mosquito Control to acquire a prefabricated 12 hazardous material and containment building for chemical storage. Adopted by the Council of the City of Virginia Beach, Virginia on the 23rd day of April 2013. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: e Services City At ey' Office CA12629 R-2 April 12, 2013 PREFABRICATED CHEMICAL STORAGE BUILDING SITE Public Works Pungo Yard Mosquito Control Facility 1848 Pleasant Ridge Road Pungo Yard Chemical Bldg.rro.d 1 AN ORDINANCE TRANSFERRING FUNDS FROM 2 THE GENERAL FUND RESERVE FOR 3 CONTINGENCIES TO THE FY 2012-13 OPERATING 4 BUDGET OF THE GENERAL REGISTRAR FOR THE 5 JUNE PRIMARY ELECTION 6 7 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 8 VIRGINIA: 9 10 That $256,083 is hereby transferred from the General Fund Reserve for 11 Contingencies to the FY 2012-13 Operating Budget of the General Registrar to pay for 12 costs associated with the June 2013 Primary Election. Adopted by the Council of the City of Virginia Beach, Virginia on the 23rd day of April , 2013. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: on4) 0, Management Services CA12631 R-1 April 10, 2013 III Item -V-L PLANNING I. DREAMQUEST, LLC/CITY OF VIRGINIA BEACH -110- ITEM #62754 SPECIAL EXCEPTION FOR ALTERNATIVE COMPLIANE and CONDITIONAL USE PERMIT 2. CITY OF VIRGINIA BEACH AMEND and REORDAIN CZO April 23, 2013 -111 - Item -V-L PLANNING ITEM #62755 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED IN ONE MOTION, BY CONSENT, Items la/b and 2 of the PLANNING AGENDA. Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 -112- Item-V-L.la/b PLANNING ITEM #62756 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED/CONDITIONED, BY CONSENT, Applications of DREAMQUEST, LLC/CITY OF VIRGINIA BEACH at 204 and 206 3rd Street, portion of 108 Atlantic Avenue and 206 and 208 Atlantic Avenue DISTRICT 6 - BEACH a. special exception for alternative compliance to the Oceanfront Resort District Form -Based Code re an indoor entertainment venue during the Summer b. conditional use permit for assembly use (theater) BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon Applications of DREAMQUEST, LLC/CITY OF VIRGINIA BEACH at 204 and 206 3rd Street, portion of 108 Atlantic Avenue and 206 and 208 Atlantic Avenue (GPINs 2427229184; 2427320193; 2427320138; 2427320057; 2427320006; 2427229150; and a portion of 2427310964) DISTRICT 6 - BEACH a. special exception for alternative compliance to the Oceanfront Resort District Form -Based Code re an indoor entertainment venue during the Summer b. conditional use permit for assembly use (theater) The following conditions shall be required: 1. With the exception of any modifications required by any of these Conditions or as a result of Development Site Plan review, the layout of the Site shall be substantially as shown on the Site Plan entitled "Conceptual Site Layout for Dreamquest Cirquesa, " dated March 1, 2013. Said Plan has been exhibited to the City Council and is on file in the Department of Planning. 2. With the exception of any modifications required by any of these Conditions or as a result of reviews under the International Building Code, the tent structures shall be as described in the narrative as well as shown on the photographs submitted with the application. 3. Except for openings required for ingress to and egress from the Site or structural elements of the tents, a privacy fence of at least six (6) feet in height shall be installed along the perimeter of the site, set back at least five (5) feet. The five-foot (5) setback shall include a landscape bed planted with low foundation planting and moderate three-foot (3 )shrubs or other as determined during Site Plan review. 4. Lighting shall be directed into the Site and shielded in a manner that prevents light overspill into the surrounding area. April 23, 2013 -113 - Item -V-L.1 PLANNING ITEM #62756(Continued) 5. The applicant shall cause a sidewalk or other pedestrian pathway, acceptable to the City of Virginia Beach, be installed adjacent to the subject Site along the Western side of Atlantic Avenue between the existing sidewalk on 3'd Street and the existing sidewalk on the Western side of Atlantic Avenue adjacent to the Site. 6. This Special Exception for Alternative Compliance and this Conditional Use Permit are valid until October 15, 2013. This Ordinance shall be effective in accordance with Section 107(f) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twenty -Third day of April, Two Thousand Thirteen Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 III -114- Item -V-L.2 PLANNING ITEM #62757 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer City Council ADOPTED, BY CONSENT, Ordinance to AMEND and REORDAIN Sections 1904 and 1905 of the City Zoning Ordinance (CZO) re setback, landscaping, lot coverage requirements and design incentives in the Old Beach Overlay District DISTRICT 5 — LYNNHAVEN Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 1 AN ORDINANCE TO AMEND AND REORDAIN SECTIONS 1904 2 AND 1905 OF THE CITY ZONING ORDINANCE, PERTAINING TO 3 SETBACK, LANDSCAPING AND LOT COVERAGE 4 REQUIREMENTS AND DESIGN INCENTIVES IN THE OLD 5 BEACH OVERLAY DISTRICT 6 7 City Code Sections Amended: City Zoning Ordinance Sections 8 1904 and 1905 9 10 11 WHEREAS, the public necessity, convenience, general welfare and good zoning 12 practice so require; 13 14 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 15 OFVIRGINIA BEACH, VIRGINIA: 16 17 That Sections 1904 and 1905 of the City Zoning Ordinance, pertaining to setback, 18 landscaping and lot coverage requirements and design incentives in the Old Beach Overlay 19 District, are hereby amended and reordained to read as follows: 20 21 ARTICLE 19. OLD BEACH OVERLAY DISTRICT 22 23 Sec. 1904. Dimensional requirements. 24 Dimensional requirements and maximum density for uses and structures located within 25 the Old Beach Overlay District shall be as specified in the underlying zoning district; provided, 26 however, that the following requirements shall apply notwithstanding any contrary provision in 27 the regulations of the underlying zoning district: 28 29 {1) Minimum lot area in square feet: 5,000 {2) 5,000 (3) Minimum lot width in feet: 40 28 (5) 8 structure located adjacent to a driveway, in feet: 2. 4-2 30 31 32 33 4 square feet in arca and with an eave height no greater than eight (8) feet except when adjacent to a street: 5 (6) to a street in feet: !I. - _ • _ • . _ a .. - --• - - - - - - - e— - - 20 {7) structures in feet: 20 (8) 8 r yard setback for accessory structures no larger than one hundred fifty (150) adjacent to a street: 5 (9) 40 0) 60 met ar a per unit devoted to landscape plantings and ground cover, in square feet, and provided further that - - - a shall be a - = required rear yard: 600 (12) (1) Minimum lot area in square feet: 5,000 (2) Minimum lot area outside of water, marsh, or wetlands: 5,000 {3) 40 20 {5) 8 k5-44 .._ structure located adjacent to a driveway, in feet: 1-2 45-24 when adjacent to a street: 5 2 {6) (7) {8) +844 {9) 403 {11) (11.1) {11.2) {12) 4-1-34 to a street in feet: • .._ _ .. - . -- structures in feet: structures, including garages and carports, in feet: when adjacent to a street: ge total lot coverage: '- - Preservation Area Ordinance, expressed as a percentage of the lot size: Total maximum building floor area, calculated as floor area ratio: total floor area, except that in no case shall the combined floor area of the principal and Maximum floor area of ancillary dwelling, expressed as a percentage of total floor area, . l l e.. - - single, contiguous portion of the required interior yard: 20 20 8 5 40 54- 65 35 49 60 0.7 68 49 30 600 or addition to an existing structure shall provide a stepback, wherein at least thirty five (35) within the roofed area of the structure. 3 article. (17) have been made that eliminate the use of the structure as a duplex. 34 35 (a) The following tables shall apply to Tots with one (1) single-family dwelling 36 and no ancillary dwelling: 37 38 39 40 41 42 43 44 Setback requirements for principal structures (in feet): (1i Minimum front yard setback 20 (7) Minimum rear yard setback 20 (3) Minimum side yard setback where a driveway is located within such side yard 12 8 Minimum side yard setback adjacent to a street 20 (5) Minimum side yard setback except if adjacent to a street or where a driveway is located 8 within such side yard Setback requirements for attached or detached garages, carports and other accessory structures (in feet): 6 Minimum front and setback for •ara•es and car•orts N/A (7) Minimum rear yard setback for garages and carports, except as provided in subdivision (8) 20 below (8) Minimum rear yard setback for garages and carports if no improved alley adjacent to the 8 rear yard (9) Minimum side yard setback for garages and carports where a driveway is located within 12 such side yard (10) Minimum side yard setback for garages and carports adjacent to a street 20 (11) Minimum side yard setback for garages and carports, except if adjacent to a street 8 (12) Minimum side and rear yard setback for other accessory structures no larger than one 5 hundred fifty (150) square feet in area and with an eave height no greater than eight (8) feet, ex_pt when adjacent to a street: (13) Minimum side and rear yard setback for other accessory structures no larger than one 8 hundred fifty (150) square feet in area and with an eave height no greater than eight (8) feet when adjacent to a street 45 46 Notes: 47 ' The garage wall containing the overhead door shall be recessed at least eight (8) feet from the 48 front wall plane of the dwelling, excluding the porch, if any, closest to the front or rear lot line. 49 4 50 Other dimensional requirements (in feet or square feet): 51 (14) Minimum lot area 5,000 (15) Minimum lot area outside of water, marsh or wetlands 5,000 (16) Minimum lot width 40 (17) Maximum lot coverage 40% (18) Maximum area of impervious cover, as defined in section 103 of the Chesapeake Bay 60% Preservation Area Ordinance, expressed as a percentage of the lot size 12 (19) Minimum lot area comprised of landscape plantings and ground cover, provided that 600 such area shall be a single, contiguous portion of the required rear yard 52 53 Stepback requirements. The uppermost story or building level above the first 54 story or building level of any new structure or addition to an existing structure shall be stepped 55 back, such that at least thirty-five per cent (35%) of the total length of the exterior wall of the 56 uppermost story or building level is set back a minimum of three (3) feet from the exterior wall 57 directly below it. The length of wall stepped back may be comprised of multiple sections of 58 varying length that are not contiguous to each other. For the purposes of this section, 59 uppermost story or building level does not include living area completely contained within the 60 roofed area of the structure. 61 62 (b) The following provisions shall apply to lots with one (1) principal single-family 63 dwelling and an ancillary dwelling: 64 65 66 67 68 69 70 71 Setback requirements for principal and ancillary structures (in feet): (1) Minimum front yard setback 20 (2) Minimum rear yard setback 20 (3) Minimum side yard setback except when adjacent to a street or where a driveway is located 8 within such side yard (4) Minimum side yard setback where a driveway is located within such side yard 12 (5) Minimum side yard setback adjacent to a street 20 Setback requirements for attached or detached garages, carports and other accessory structures (in feet): (6) Minimum front yard setback for garages and carports N/A1 (7) Minimum rear yard setback for garages and carports N/A1 (8) Minimum side yard setback for garages and carports except if adjacent to a street or 8 where a driveway is located within such side y,ard (9) Minimum side yard setback for garages and carports if adjacent to a street 20 (10) Minimum side yard setback for garages and carports where a driveway is located within 12 such side yard 5 (11) Minimum side yard setback for accessory structures no larger than one hundred fifty 5 (150) square feet in area and with an eave height no greater than eight (8) feet, except Minimum lot area outside of water, marsh or wetlands when adjacent to a street (12) Minimum side yard setback for accessory structures no larger than one hundred fifty 8 (150) square feet in area and with an eave height no greater than eight (8) feet when Maximum lot coverage adjacent to a street 72 73 Notes: 74 1 The garage wall containing the overhead door shall be recessed at least eight (8) feet 75 from the front wall plane of the dwelling, excluding the front porch, if any, closest to the front or 76 rear lot line. 77 78 79 80 81 82 83 84 85 Other dimensional requirements (in feet or square feet): (13) Minimum lot area 5,000 (14) Minimum lot area outside of water, marsh or wetlands 5,000 15 Minimum lot width 40 (16) Maximum lot coverage 40% (17) Minimum lot coverage of principal single-family dwelling, expressed as a percentage of 55% total lot coverage, except that in no case shall the combined lot coverage of the principal and ancillary single-family dwellings on a lot exceed 100 percent of the maximum total lot coverage (18) Maximum lot coverage of ancillary single-family dwelling, expressed as a percentage of 45% total lot coverage, except that in no case shall the combined lot coverage of the principal and ancillary single-family dwellings on a lot exceed 100 percent of the maximum total lot coverage (19) Maximum area of impervious cover, as defined in section 103 of the Chesapeake Bay 60% Preservation Area Ordinance ex.ressed as a •ercenta•e of the lot size (20) Total maximum building floor area, expressed as floor area ratio 0_7 (21) Minimum floor area of principal single-family dwelling, expressed as a percentage of total 55% floor area, except that in no case shall the combined floor area of the principal and ancillar sin•le-famil dwellin•s exceed 100% of the maximum total floor area (21) Maximum floor area of ancillary single-family dwelling, expressed as a percentage of total 45% floor area, except that in no case shall the combined floor area of the principal and ancillary single-family dwellings exceed one hundred 100% of the maximum total floor area (22) Minimum interior yard between principal and ancillary dwellings 30 (23) Minimum lot area per unit devoted to landscape plantings, including rain gardens and 600 bioretention areas, and ground cover, in square feet, provided that a minimum of 400 s• uare feet of such area shall be a sin • le conti• uous •ortion of the re • uired interior and 6 86 Other requirements: 87 88 (1) Orientation of dwellings. Any principal or ancillary single-family dwelling 89 located on a lot with a separate single-family dwelling shall be oriented on 90 the lot in a manner consistent with the Old Beach Design Guidelines, such 91 that the primary facade of the dwelling faces the street or alley, provided 92 that if no alley exists, the primary facade of the dwelling on the rear portion 93 of the lot shall face the required interior yard. 94 95 (2) Stepback requirements. The uppermost story or building level above the 96 first story or building level of any new structure or addition to an existing 97 structure shall be stepped back, such that at least thirty-five per cent 98 (35%) of the total length of the exterior wall of the uppermost story or 99 building level is set back a minimum of three (3) feet from the exterior wall 100 directly below it. The length of wall stepped back may be comprised of 101 multiple sections of varying length that are not contiguous to each other. 102 For the purposes of this section, uppermost story or building level does 103 not include living area completely contained within the roofed area of the 104 structure. 105 106 (3) Conversions: 107 108 (i) In any case where an existing structure converting to either a 109 principal or ancillary single-family dwelling does not meet the 110 required minimum yard setbacks, such setback shall be considered 111 conforming and shall not require a variance, provided that all new 112 portions of the structure shall meet the required minimum yard 113 setbacks. 114 115 (ii) For any lot on which an existing duplex dwelling is converted to a 116 principal or ancillary single-family dwelling and a separate principal 117 or ancillary single-family dwelling is on the same lot, no certificate 118 of occupancy shall be issued unless the director of planning or his 119 designee certifies that the necessary modifications to preclude the 120 use of the structure as a duplex to the building have been made. 121 122 COMMENT 123 124 The amendments restructure the Section 1904 and make certain stylistic and substantive changes to 125 the section. The substantive changes are as follows: 7 126 127 1. Minimum front and rear yard setbacks for garages are deleted and replaced by a 128 requirement that the garage wall containing the overhead door shall be recessed 8' from the 129 front wall plane of the closest to the front or rear lot line. 130 131 2. The lot coverage provisions for lots having both a principal single-family dwelling and an 132 ancillary dwelling are changed so as to require the principal dwelling to occupy a minimum 133 of 55% and the ancillary dwelling a maximum of 45% of the total allowed lot coverage. 134 Thus, on a 5,000 square foot lot, the total maximum lot coverage of the two dwellings would 135 be 2,000 square feet, of which the principal dwelling may be 1,100 square feet in lot area 136 and the ancillary dwelling may be 900 square feet in lot area. 137 138 3. Rain gardens and bioretention areas on lots having both a primary single-family dwelling 139 and an ancillary dwelling may be included in the landscaping requirements applicable to 140 such Tots. 141 142 143 Sec. 1905. Desired design incentives. 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 facade of the structure on the rear portion of the lot shall face the required interior yard. 166 167 Porches. Single-family, ancillary single-family, and duplex dwelling structures 168 with open, unenclosed porches with a minimum depth of five (5) feet and a (a) Old Beach Design Guidelines. Old Beach is a place where quality single-family cottage -style homes, open space, and pedestrian -oriented streets promote the neighborhood's residential character. In order to Te -achieve compatibility with and appropriateness to the Old Beach neighborhood, consistent with the its historic status of Old Beach as an early twentieth century resort community, structures in the Old Beach Overlay District should strive to comply with the applicable criteria provided in the Old Beach Design Guidelines. As an incentive to develop Tots within the Old Beach Overlay District in such a - - - - manner, the regulations set forth in this section shall supersede any contrary regulation of Section 1904, so as to - - - - - - - - - - - - - allowed allow deviations to from the dimensional and other requirements thereof only in cases in which a building, structure or condition of development set forth below meets the applicable criteria set forth in the Old Beach Design Guidelines - - - - - - - - - - - - Determination of compliance with the criteria provided in the design guidelines shall be made by the director of planning or his or her designee. Any appeal of the determination of facade of the structure faces the street or alley, except that if no alley exists, the primary 8 169 maximum depth of eight (8) feet, as measured from the exterior wall of the main structure to 170 the exterior edge of the porch foundation, may have a front yard setback of thirteen (13) feet, 171 as measured from the exterior wall of the main structure to the lot line. However, in no case 172 shall the setback from the lot line to the exterior wall of the porch foundation be less than eight 173 (8) feet. Further, any open, uncovered second-story porch located above the first-story porch 174 shall be setback from the lot line a minimum of at least 10 feet. In the case of a second single- 175 family dwelling located on the rear portion of the lot, this deviation applies to the rear setback 176 requirement such that the porch is oriented to the alley, if an alley exists. 177 178 (d)(c) Exterior porch stairs for single -family, ancillary single -family, and duplex 179 structures. Open, unenclosed porches adjacent to streets or alleys may have exterior stairs 180 that encroach into a front or rear setback to within three (3) feet of the lot line. In no case shall 181 such stairs exceed six (6) feet in width. 182 183 (e)(d) Side yard setback adjacent to a street for single -family, ancillary single -family, 184 and duplex structures. - - - - - - - - ' - - - ' ' - ' - - - - ' , the The 185 minimum side yard setback adjacent to a street for single -family, ancillary single -family, and 186 duplex structures shall be ten (10) feet. 187 188 (#}(e) Side yard setbacks for projecting wall planes on single -family, ancillary single- 189 family, and duplex structures.190 to A maximum of twenty-five (25) percent per cent (25%) of the total length of the wall of a 191 structure adjacent to the side lot line may project into the side yard setback. The minimum 192 setback for such wall projection shall be five (5) feet, except that if the wall projection is 193 adjacent to a driveway, the minimum setback shall be eleven (11) feet. If the wall projection is 194 adjacent to a street and there is a driveway between the property line adjacent to the street 195 and the wall projection, the minimum setback shall be eighteen (18) feet. If the wall projection 196 is adjacent to a street and there is no driveway between the property line adjacent to the street 197 and the wall projection, the minimum setback shall be eight (8) feet. 198 199 (g). f , Side yard setbacks for garages on lots with single -family, ancillary single -family, 200 and duplex structures. Any rear-loaded, side-loaded, or front-loaded garage recessed a 201 minimum of forty (40) feet from the front or rear lot line and satisfying conforming to all 202 applicable the criteria of the design guidelines may reduce the side yard setback for the garage 203 to five (5) feet. 204 205 (g) Porch eave overhangs for single -family, ancillary single -family, and duplex 206 structures. For structures satisfying the criteria of the design guidelines pertaining to open, 207 unenclosed porches fronting on streets or alleys, any wide eave overhang of such porch, 9 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 which does not exceed three (3) feet in length from the outside of the porch column support to the porch roof fascia shall not be included in the calculation for of lot coverage. (+)(h) Interior yard. For Where a single-family dwelling and an ancillary dwelling are on the same lot . ' •- • - - - - - - - - - - -• - - •- - , up to thirty-five (-35) percent per cent (35%) of the length of the wall facing the required interior yard may encroach into the required interior yard, except that in no case shall there be less than ten (10) feet of separation between the single-family dwelling and the ancillary single-family dwelling. (t)E1 Parking spaces for single-family, ancillary single-family, and duplex structures. _ _ _ - _ • - . ' - _ • - . _ .. - - - - - The area of a parking space located below any second story overhang not exceeding two (2) feet in width, and the area of a parking space located below a decorative trellis or the overhanging eave of the main structure and not exceeding four (4) feet in width shall qualify toward the required as on-site parking. required on site parking. (IOW Parking area paving. guidelines, parking Parking spaces with consisting of pervious paving material, such as brick runners and open pavers, may be used to satisfy on-site parking requirements. (i)(k) Maximum floor area. For structures satisfying the criteria of the design guidelines, the The total maximum floor area ratio may be increased to a floor area ratio of 0.8. COMMENT The amendments restructure Section 1905 and clarify that conformity with the Old Beach Design Guidelines is a requirement for eligibility to develop in accordance with the provisions of the section. The remaining changes are stylistic in nature and do not substantively change the section. Adopted by the City Council of the City of Virginia Beach, Virginia on the 23rd day of April , 2013. Appr/ ei a . /tilt :011- Planniri• i�4•artment to Content: Appr v d as to Legal Sufficiency: AO fri AA City Attorney's Office 10 247 248 CA -12346 249 R-11 250 April 8, 2013 11 III -115- ITEM V -M APPOINTMENTS ITEM #62758 BY CONSENSUS, City Council RESCHEDULED the following APPOINTMENTS: GREEN RIBBON COMMITTEE HEALTH SERVICES ADVISORY BOARD HISTORICAL REVIEW BOARD SOCIAL SERVICES BOARD April23, 2013 -116 - ITEM V -M APPOINTMENTS ITEM #62759 Upon NOMINATION by Vice Mayor Jones, City Council REAPPOINTED: SHEILA JOHNSON JUSTO F. MANGLICMOT DELCENO C. MILES FERDINAND PEREZ 2 year term 06/01/13 — 05/31/15 MINORITY BUSINESS COUNCIL Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 III -117- ITEM V -M APPOINTMENTS ITEM #62 760 Upon NOMINATION by Vice Mayor Jones, City Council APPOINTED: KRISTINA PILSILDES CHASTAIN No term OLD BEACH DESIGN REVIEW COMMITTEE Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 -118 - ITEM V -M APPOINTMENTS ITEM #62 761 Upon NOMINATION by Vice Mayor Jones, City Council REAPPOINTED: ROBERT CANTRELL SAMUEL P. HAMAKER JEREMY C. JOHNSTON JOSEPH F. WALTON KALE WARREN 3 year term 06/01/13 — 05/31/16 OPEN SPACE ADVISORY COMMITTEE Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 III -119- ITEM V -M APPOINTMENTS ITEM #62762 Upon NOMINATION by Vice Mayor Jones, City Council APPOINTED: WANDA COOPER No Term PROCESS IMPROVEMENT STEERING COMMITTEE Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 -120 - ITEM V -M APPOINTMENTS ITEM #62 763 Upon NOMINATION by Vice Mayor Jones, City Council APPOINTED: JOHN J. HAWA Unexpired term thru 12/31/2015 RESORT ADVISORY COMMISSION Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 -121 - ITEM V -M APPOINTMENTS ITEM #62764 Upon NOMINATION by Vice Mayor Jones, City Council REAPPOINTED: MPO JAMES D. PRICE 3 year term 06/01/2013 — 05/31/2016 TOWING ADVISORY BOARD Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, John D. Moss, Amelia N. Ross - Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: None April 23, 2013 -122 - Item -V-N ADJOURNMENT ITEM #62765 Mayor William D. Sessoms, Jr. DECLARED the City Council Meeting ADJOURNED at 7:16 P.M. r anda Finley -Barnes, C Chief Deputy City Clerk uth Hodges Fraser, MMC City Clerk City of Virginia Beach Virginia William D. Sessoms, Jr. Mayor April23, 2013