FEBRUARY 18, 2014 WORKSHOP MINUTES-1-
7_
?y„?f t1L!? hAlt?i
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
February 18, 2014
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council
Conference Room, Tuesday, February 18, 2014, at 4: 00 P.M.
Council Members Present:
Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones,
Shannon DS Kane, Brad Martin, Amelia N. Ross-Hammond, Mayor
William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James
L. Wood
Council Members Absent:
John D. Moss
February 18, 2014
-2-
STATEMENT REGARDING
TREASURER'S COLLECTION OF FINES AND COURT COSTS
4:00 P.M.
Mayor Sessoms advised that the City received word the General Assembly is consideYing an amendment
to the budget that is aimed at the Treasurers throughout the State.
Mr. Atkinson, City Treasurer, advised that for the past 4 years his office has collected the restitution
pcryments for the Virginia Beach Courts. After gaining confidence of the Commonwealth Attorney, the
office requested to bid on the collection of unpaid court costs and fines. They were awarded the contract
this past year. The analysis shows the City will NET approximately $750,000 annually. As expected, the
law firms are upset because they lost the bid and are now introducing legislation that would make it
illegal for the Treasurer to collect unpaid fines and court costs.
Mr. Atkinson stated that it is important to understand the General Assembly essentially stopped funding
the Treasurer's Office years ago.
Mayor Sessoms advised the City Council will do what they can to help stop this proposed budget
amendment.
Council Lady Wilson advised she will be in Richmond tomorrow and will speak to all of the Delegates she
can to let them know the City's position.
February 18, 2014
-3-
CITY MA NA GER'S BRIEFING
INVESTMENT POLICY REVISED
and VIRGINIA INVESTMENT POOL TRUST FUND
4:07P.M.
Mayor Sessoms introduced and welcomed Leigh Kovacs, Accounting and Investments Administrator -
Ti°easurer's Office. Ms. Kovacs advised she has been in this position for over ten (10) years
ORDINANCE TO ADOPT THE
VACO/VML VIRGINIA
INVESTMENT POOL
RESOLUTION TO
ADOPT A REVISED
INVESTMENT POLICY
Mrs. Kovacs defined the role of the Treasurer and advised that everything the Treasurer's Office is
allowed to invest is authorized by the Code of Virginia:
Role of the Treasurer
• Objectives for investment activities:
Safetv
Liquidit}°
Y'ield
m Diversification
« Code of Virginia authorization found in § 2.2-4500
and § 2.2-460o series
February 18, 2014
-4-
CITY MANA GER'S BRIEFING
INVESTMENT POLICY REVISED
and VIRGINIA INVESTMENT POOL TRUST FUND
(Continued)
Mrs. Kovacs provided an overview of the Virginia lnvestment Pool (VIP):
Overview of VIP program
? Virginia lnvestment Pool (VIP)
Pooled im•estment program for local goti ernments to invest
asseis theF- expect to be held for one year or longer
Option similar to the Local Governnient In4estment Pool
(LGIP) - desibned for shart term investments & liguidiry Assets are invested in high-quality corporate and governmerrt
securities xvith an average duration of i ta 3 years
All securities are authorized under the Virginia lm•estment of
Fitblic Funds Act
- Semi-monthly liquidity available
Upon adoption of the (7rdinance, requirecl'Prust Joinder
Agreement to be signed bN° Treasurer
A number of localities already participating in VIP: Arlington, Alexandria, Chesapeake, Roanoke all
have adopted Ordinances:
Overview - continued
- Approval of the Ordinance allows the Treasurer to
invest in the VIP program
Participation at the discreiion ofthe 1'reasurer
Deposit t alue determined by 7'reasurer
February 18, 2014
-5-
CITYMANAGER'S BRIEFING
INVESTMENT POLICY REVISED
and VIRGINIA INVESTMENT POOL TRUST FUND
(Continued)
The program is designed to be used in conjunction with money market funds and other short term
investments, already utilized. It is also designed for fund balances carried over from year to year. Below
are the updates that are needed to the Investment Policy should the City Council wish to consider this
Ordinance:
Investment Policy Updates
? One line added on page 7 to available Investment
Types
- `t
VirgimaMi?_.hnentPoofc<[abtrs7:d : yo?rrr?m-ta(tnev[ t-: Scetiontii Jthe /ntrrna!
Ruue.me cnde nnd hv i6eJairit Puuvcr•sAet"
• Housekeeping: Updates to GFOA Recommended
Practices starting on page 27
Mayor Sessoms thanked Mr. Atkinson, Mrs. Kovacs and the entire Department for their hard work.
February 18, 2014
-6-
CITY MANAGER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
3:20 P.M.
Mayor Sessoms introduced and welcomed Philip Roehrs, Public Works Engineering.
provided an update to the 2013 changes to the Digital Flood Insurance Rate Maps.
E?
Mr. Roehrs
Mr. Roehrs advised in 2009, the FEMA MAPS were updated and modernized. Because the City has been
asking for a flood insurance study for a very long time and because the Maps had been updated and
modernized, the City was pushed to top of the list in 2010.
2013 Update
Last Revision to Flood Insurance Rate
Maps Adopted by Council May 2oo9
ioog update did not include a Flood
Insurance Study
zoog update `modernized'the maps,
established the Digital Flood
Insurance Rate Maps, and
incorporated new datums
Virginia Beach was among the first in
the country to establish DFIRMs
FEMA was authorized in zoog to
embark on re-studies for coastal
jurisdictions, Virginia Beach was
included in first tier
FLOOD
INSURaNCE-
STYDY
February 18, 2014
-7-
CITYMANAGER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
(Continued)
Below is the pf•oposed schedule, including a Citizen Information meeting that will take place on March
26, 2014. The City expects a Final Determination Letter in May 2014 and the new Maps adopted by
November 2014 remain in compliance:
FIS and DFIRM Adoption Schedule
• Drafts of FIS and DFIRMS reviewed by staff in January 2013
Methodology conforms to current policies, changes to flood zones minor
• Preliminary FIS DPIRM and FIS were posted on the FEMA site May 17, 2013 • FEMA began public notice of the map revisions on May 23, 2023
° Map revisions went'live' on City mapping in December 2013
FEMA began the formal appeal period on February 5, aoiy
Appeal period ends May 5, 2014^ Staff to conduct Citizen Information Meeting late March zoiy
The'Letter of Pinal Determination' is expected in May zoiy
* DFIRMs to be adopted by City and effective in November 2014.
FEMA has added additional transects along shore lines from 68 to 238, which allows a higher resolution
of maps. Also FEMA began factoring in primaryfrontal dunes and obstacles:
FIS 203.3 Study
Additionaltransetts alongthe 0Ore lines,
from 68 [o 138
- Factoring Primary Frontal D-s and
obstaclez
- factoring StiII Water Elevations
- Addicional2onedehneationBiEZonesfary?3feet
Effective vs New Coasrat Study
Topogrophictlab 2004 2004LiDAR
LiDAR
SWELS cauga mizUSAtE
aneiynm. ctutly
Modeled 68 238
hansects
Duneerosion Ves Yes
Wavese[up No Yes
Wavorunup Yes Yes
LiMWA N. Yes
February 18, 2014
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CITY MANA GER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
(Continued)
The City is in a much better situation than expected with 195 structures taken out of the Flood Zone. The
City did see an increase in properties around the Elizabeth River and the East side of Back Bay with a
decrease of properties along the Oceanfront and Bayfront:
FEMA has changed their Open Shore Model regarding dunes and, as such, we see the reduction of
properties along the OceanfYOnt and Bayfront:
Open Shore Model Change
FEMA 540 RULE
VERTICAL LINE FROM PEAK
CROSSSECTIONAL AREA TO 8E OF FRONTAL DUNE
ANALVZED TO UETERMINE DUNE
FAILURE POTENTIAL \ INLAND EXTENT OF
PRIFURV FRONTAI DUNE
/
---- t00Year?bllwaNrPOeOaNva?wn -- %
fRONTRt
- ouxe -
BACKSHORE-
- BEnCN
N.G.V.D
MINIMUM - i
LIMLIT OF V 20NE
FACTORS TO BE CONSIDERED IN DETERMINING
OUNE FAILURE POTENTIAL AND V 20NE MAPPING
February 18, 2014
-9-
CITY MANA GER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
(Continued)
For example, below provides the FEMA model accounts for dunes and sea walls overestimated in 2009
and the accurately depicted dunes in 2013:
FEMA model accounts for dunes and sea walls
aoog Primary Frontal Dune PFD .. 2013 PFD accurately depicted in Croatan
overestimated
The east side of Back Bay base flood elevation is actually 5:
February 18, 2014
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CITY MANA GER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
(Continued)
The Base-Flood Elevation S pulled in much tighter because of improvements to the resolution of the
Maps.
Eastern Branch Elizabeth River
February 18, 2014
M
Blue areas SFHA
HighRiskzones 7.5737 7.9 . Red areas changes in SFHA
Q Existing water body
-11-
CITY MANA GER'S BRIEFING
FEMA FLOOD INSURANCE
STUDYIMPACTS - 2014
(Continued)
The Base Flood Elevations have decreased, except for two (2) portions of City:
Difference in Base Fiood Elevations
.
Atlantlc Ocsen et Gpe Henry 7.7 ?. 6.6
AtlenocOCeenatVAlNCSmro 7.7 6.9
Border
Chesepeake Bey et Llttle Croak 7.7 . 1.0
ChesapeakeBayetLynnhewn
Inlei 7.7 6.8
2nc+BavatNO^, BavEaot 4 . 6
Shore
Beck Bay at Norih Bay West 4 3
Shore
BackBeySauMemPart 4 3
Esatnm Branch ].S 7.4
February 18, 2014
-12-
CITY MANAGER'S BRIEFING
FEMA FLOOD INSURANCE
STUDY IMPACTS - 2014
(Continued)
The Flood Insurance Study has a minimal impact with a net reduction of residences required to purchase
flood insurance. City Staff is available to help citizens in determining the impacts of the map changes:
Conclusion
FIS study has a minimal impact with a net reduction in residences required to
purchase flood insurance - ig5 fewer.
Most poputated areas with the exception of Elizabeth River and the eastern shore of
Back Bay had a net reduction.
All landowners affected by the map revisions will be notified by certified mail
A workshop will be conducted in March
Anticipate maps becoming effective in November aoiy
Staff is available to assist all landowners in determining the impacts of the map
changes
Rebecca Lear, Flood Plain Administrator, demonstrated the FEMA Website Portal available on
vbgov.com. Ms. Lear advised this is the first time FEMA has provided this type of tool. Ms. Lear
demonstrated how user friendly the portal truly is.
February 18, 2014
-13-
CITY MANA GER'S BRIEFING
FEMA FLOOD INSURANCE
STUDY IMPACTS - 2014
(Continued)
Citizens should contact Rebecca Lear with any comments and/or appeals:
Further Information of Citizens
Comments and appeals should be submitted
to Rebecca Lear, our local floodplain
administrator, at rlear@vbgov.com. All
comments and appeals will be forwarded to
FEMA
MayoY Sessoms thanked Mr. RoehY and Ms. Laer for their work on this project.
February 18, 2014
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CITY MANA GER'S BRIEFING
L UCAS II A UTOMATIC CPR MACHINE
4:32 P.M.
Mayor Sessoms introduced and welcomed Chief Bruce Edward, Emergency Medical Services.
Chief Edwards expressed his appreciation to City Council for their continued support and thanked
Councilman Wood for asking EMS to demonstrate this truly remarkable device. Chief Edwards stated
EMS purchased one (1) of the LUCAS II Machines. This type of technology has been around since the
1970's but weighed about 70 pounds and was gas driven. The LUCAS II is very light, runs on lithium
battery and will pump for 45 minutes to an hour on one battery. The goal is to reduce mortality due to
cardiac arrest and the City has a very high survival rate. Chief Edwards introduced Division Chief John
Bianco and Tony Pirrone who demonstrated this machine, LUCASII.
Chief Bianco advised in 2010 the American Heart Association deemed the compression piece of CPR to
be very important. Also, it was determined that "bad " CPA is better than no CPR. He stated the City
received a Grant to purchase 1,000 "Hands Only" CPR Kits and has trained numerous citizens. The new
standard is to "push hard, push fast and minimize interruptions " and the L UCAS II allows just this. This
device allows the compressions to continue while transporting a patient to and from the ambulance. This
device can be set for uninterrupted compressions oY compressions and pause for ventilation. Most people
have up to ten (10) minutes before ventilation is needed. The American Heart Association is looking at
outcomes. The use of this device also protects the personnel as this will allow everyone in the Ainbulance
to be secured by a seat belt while in transport. Chief Bianco introduced Tony Pirrone, a Volunteer for
EMS and asked him to share his story.
Mr. Pirrone stated in 2007 he was running his 6`'' or 7`h marathon in the Outer Banks and after
completing the race was not feeling well and knew something was not right. He went to the Medical Tent
and was treated for dehydration. One young lady was watching the monitor and he began feeling very
different and last thing he heard was the young lady saying "we are losing him ". That same young lady
began CPR and used the Automatic Defibrillator Device to shock him attempting to restart his heart. The
first shock did not work but fortunately the 2"d shock worked and his heart began beating again. Mr.
Pirrone said this is why he took a CPR Class and began volunteering his time with EMS. There is no
amount of money or gratitude that he can express for the people that saved his life so he became a
Volunteer so he can "give back".
Chief Bianco advised that one device is not going to change very many outcomes; however, this device
could save a lot of lives.
February 18, 2014
-15-
CITY MANA GER'S BRIEFING
L UCAS II AUTOMATIC CPR MACHINE
(Continued)
Mayor Sessoms asked what the cost is for the device and Chief Bianco advised fully ou?fitted the cost is
approximately $15, 000 per device. Mayor Sessoms suggested Chief Edwards ask the Rescue Squad
Foundation for funds and the City would match the amount to purchase the devices. Mayor Sessoms
stated it the device saves one life that may not have othenvise been saved theri it is well worth the
purchase price.
February 18, 2014
-16-
CITY MANA GER'S BRIEFING
PLANNWG ITEMS PENDING
4:52 P.M.
Mayor Sessoms introduced and welcomed Jack Whitney, Director - Planning. Mr. Whitney expressed his
appreciation to City Council and advised the following Planning Items will be heard in March 2014.
On March 11 "` six (6) items will be presented for consideration:
February 18, 2014
-17-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
1NINCESS ANNE
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February 18, 2014
-18-
CITYMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-19-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-zo-
CITFMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
BEACH
February 18, 2014
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CITYMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-22-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-23-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-24-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
6EAGH
February 18, 2014
-25-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-26-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Contiiaued)
?
Materials and Colors
February 18, 2014
-27-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
PftINGE55ANNE
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FebYUary 18, 2014
-zs-
CITYMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-29-
CITY MA NA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-30-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
PqiNCESS ANNE
AGP
AG2
AG2
AG2
I ?... AG2
.. ...
.. ?AG2-. S ..
.. .
g AG2
S
Clastan B. Linebcrry. Jr.
AG1
AG2 ... ? .. AG1 ?
Ad3'
RG2
A6'I
AG7
February 18, 2014
-31-
CITYMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-32-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-33-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
CITY OF VIRGINIA BEACH
Comprehensive Plan Amendment (North
General Booth)
An Ordinance to Amend the Comprehensive Plan by
Adding Suburban Focus Area (SFA) 9, North General
Booth Boulevard Corridor, Amending SFA 4, Virginla
Aquarium and Owls Creek District, Adding Land Use-
Guidance for SFA 9, andRevising the Policy
Document.
February 18, 2014
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CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-35-
CITY MANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Coiztinued)
On March 25"' five (S) items will be presented for consideration:
Aliei,t tnntan
n,z
AG1
AG2
AG2
R
PGZ
q AG2
. AG2 . ... .
AGY
AGt
AG1
. . . . PU?p FERRV AO
February 18, 2014
-36-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-37-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-38-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
CITY OF VIRGINIA BEACH
Comprehensive Plan Amendment
(Historic Kempsville Area Master Plan) '
An Ordinance to Amend the Hiskoric Kempsville
Master Plan by deleting Appendix 3 and revising the
text of the plan pertaining to drive-through facilities:
February 18, 2014
-39-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continuetl)
February 18, 2014
-40-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
KERRPSVItLE
February 18, 2014
?.k.o.'......n.m.??n.?Mx.m..kwr..e..rso..xr Si!?gleronWay65.-uckRtl.
-41-
CITYMANAGER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
? i
-42-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
? ?91 Q
? „ Jtid
?
QAAAIAEL PHOTESTNR
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NOTES
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y.
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February 18, 2014
-43-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
CITY OF VIRGINIA BEACH
Amendment to the City Zoning
Ordinance
An Ordinance to Amend the City Zoning Ordinance,
Sections 901 Pertaining to Drugstores with Drive-
ThroughFacilities in the B-dK Historic Kempsville
Area Mixed Use District, to Add Section 233.02
Pertaining to Standards forDrugstores with Drive-
Through Facilities in the B-4K Historic Kempsville
Area Mixed Use District and toAmend Section;2003
Pertaining to the Addition of Drive-Through Drugstore
Pacilities as a Conditional Use in the B-4K Nistoric
Kempsville Area Mixed Use District
February 18, 2014
-44-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
February 18, 2014
-45-
CITY MA NA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
KEMPSVItLE
February 18, 2014
-46-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Continued)
a-?-Y
7 t.
.. ? +?
.._ ,
r_.J 6? liF . ....
f? c
?
HiSTORIC KEMPSVIILE PR6PERTf B
February 18, 2014
-47-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Contiiaued)
February 18, 2014
-48-
CITY MANA GER'S BRIEFING
PLANNING ITEMS PENDING
(Contiizued)
Mayor Sessoms thanked Mr. Whitney and the entire Team for their work.
February 18, 2014
-49-
ADJOURNMENT
Mayor William D. Sessoms, Jr., DECLARED the City Council MeetingADJOURNED at S:IO P.M.
?
Amanda Finley-Barnes, CMC
Chief Deputy City Clerk
uth Hodges Fraser, MMC
City Clerk
February 18, 2014