APRIL 29, 2014 MINUTESCITY OF VIRGINIA BEACH
"COMMUNITY FOR A LIFETIME"
CITY COUNCIL
MAYOR W/LLIAM D. SESSOMS, JR., At Large
[9CE MAYOR LOUIS R. JONES, Bayside - Districr 4
ROBF.RT M. DYFR, Centerville - Distrect l
BARI3ARAM. HF.NLtiY, Prince.rsAnne Distrrct 7
SF/ANNON DS KANE, Rose Hall -- Distrrct 3
BRAD MAR71N, P. E., At Large
JOHN D. MOSS Al l.arge
AMELIA ROSS-HAA4MOND, KempsvtUe - District 2
JONN E. UHRIN, Beach - Districr 6
ROSh'MARY WI/.SON, At I.arge
JAMIi'S L. WOOD, 1 ynnhaven -District 5
CITY COUNCIL APPOINTEES
CITY MANAGb'R - JAMLS K. SPOItE
CITYATTOR,NEY- MARKD. STII.ES
C17'Y ASSGSSOR - ./F.'RALD D. BANAGAN
CITY AUDl1'OR - LYNDON S. REMIAS
CITY C/.h.RK - IZUTH HODGES FRASER, MMC
CITY HALL BU/I.D/NG
2401 COURTHOUSE DR/VE
VIRGINIA BEACH, VIRG/N/A 23456-8005
PHONE: (757) 385-4303
FAX (757) 385-5669
E- MA/L: ctycncl@vbgov.com
CITY COUNCIL SPECIAL WORKSHOP SESSION AGENDA
29 APRIL 2014
1. FY 2014-15 RESOURCE MANAGEMENT PLAN (Budget) - Conference Room -
A. QUALITY ORGANIZATION (continued)
FINANCE/RISK MANAGEMENT
Patricia Phillips, Director
2. OVERVIEW
3:00 PM
Catheryn Whitesell, Director
City Auditor - Lyndon Remias
Real Estate Assessor - Jerald Banagan
General Registrar - Donna Patterson
City Clerk and Municipal Council - Ruth Hodges Fraser
City Attorney - Mark Stiles
City Manager - James Spore
Management Services and Non-departmental - Catheryn Whitesell, Director
B. EASTERN SHORE DRIVE - Drainage Improvements
John Fowler, City Engineer - Public Works
MINUTES
VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April29, 2014
Mavor William D. Sessoms, Jr., called to order the Virginia Beach City Council's SPECIAL
WORKSHOP SESSION, ira the Ciry Cozsncil Conference Room, Ttsesday, April 29, 2014, at 3: DO P.M.
Co2tncil Members Present:
Robert M. Dyer, Amelia N. Ross-Hammond, Barbara M. Henley, Vice
Mayot- Louis R. Jones, Shannon DS Kane, Brad Mar•tin, John D. Moss,
Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and
James L. Wood
Corincil Members Absent:
None
MA YOR'S CALL FOR
SPECIAL WORKSHOP SESSION
Mayor Sessoms read the Mayor's Call for Special Workshop Session:
23 Apri12014
"HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code, Section 2-21, aiad by the
authoriry vested in me as Mayor of the City of Virginia Beach, I hereby call fof• a
SPECIAL WORKSHOP SESSION of the VIRGINIA BEACH CITY COUNCIL:
Tuesday, April 29, 2014
3:00 P.M. - 5: 00 P.M.
City Council Cotzference Room
The purpose of this SPECIAL WORKSHOP SESSION is to be Briefed on the:
a. Remaining items re the FY2014-I5 RESOURCE
MANAGEMENT PLAN (Bzidget)
b. EASTERN SHORE DRIVE - Drainage Improvements
Due to a lack of time, these items could not be completed.
Sincerely,
William D. Sessoms, Jr.
Mayor "
Mayof- Sessoms, on behalf of the City Council and the entire City, expressed appi-eciation to Chief
Cervera and the entire Podice Department for a"Job Well Done" during this past weekend's Beach
Week-end event.
Ciry Manager Spore expressed appreciation to Mayor Sessoms and Ciry Council.for their continued
support of the Police Departnaent and echoed the Mayor's congratulations.
Chief Cei-vera thanked Mayor Sessoms, Ciry Council, City Manager and the entire City for their support.
Chic.f Cervera advised contrary to reports, not all 806 officers were at the Oceanfront this pnst weekend.
Chief Cervera thanked Deputy Chief Zucaro and Captains Adams and Gallagher as they have attended
endless meetings in preparing for this past weekend's event. The Department measures success by what
does not happen and considers the event to be a success. The young people that attended the Oceanfront
were well behaved and there were no major inCidents.
CITY COUNCIL'S BRIEFING
FY 2014-1 S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
FINANCE DEPARTMENT/RISK MANAGEMENT
3:07 P.M.
Mavor Sessoms introduced and welcomed back Patti Phillips, Finaiace - Director. Ms. Phillips coiatinued
where she left off last Tuesday with Risk Management portion of Briefing. Ms. Phillips advised they
reallocate back to the individual Departments as fair as possible:
Risk Management Internal Service Fund
• Internal insurance company for the City
- Insurance coverage for all City-owned real property
- Self insured claims and excess coverage for:
• Workers Compensation via TPA ($1 million self-ins)
• Automobile Liability Insurance ($2 million self ins)
• General Liability Insurance($2 million self ins)
• Specialty insurance
• Adjusts liability claims for property damage & bodily injury
• Responsible for "Employee Dishonesty" bonds
• Administer vehicle titles
• Serves as coordinator for disaster recovery costs
• Subrogates when possible
2014 Risk Management Budget
($15.8 Million)
$0.40_,$1,27 $0.04 $0.62
$1J3_ - ,. ,.
0 Workers' Compensation ¦ Other Insurance Premiums
s.; Liability Expenses a Other Administrative Costs
T? Property Insurance Premiums ?Legal Support & Services
Salaries/Benefits
CITY COUNCIL'S BRIEFING
FY 2014-I S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
FINANCE DEPARTMENT/RISK MANAGEMENT
(Contiiiued)
Risk Management Internal Service Fund
Statement of Net Position
June, 30, 2014 PROFORMA
(in Millions)
Assets-Cash $6.1
Accrued Actuarial Liabilities 25.5
Net Position:
Deficit 19.4
Below is the cost allocation model used in reallocating to individztal Departrr2ents:
Risk Mgt-Cost Allocation Model
• Each department is billed based on actual costs
incurred for workers compensation, auto liability
and general liability claims and insurance.
• Also includes premiums for property insurance
and other specialty insurances such as aviation,
boating, crime medical/nurses professional
liability, etc.
• Current model reflects updating. In the past
updating was not done.
CITY COUNCIL'S BRIEFING
FY 20I4-I S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
FINANCE DEPARTMENT/RISK MANAGEMENT
(Coiitinued)
Below are the cost drivers for Risk Management:
Risk Mgt-Cost Drivers
• Costs are rising for lost wages paid to
retirees already approved for job-related
disabilities
- Act as a pension fund for those retirees
- Medical costs continue to be paid after retirement
• Medical costs for workers' compensation
are rising for active and retired
employees
Risk Mgt Cost Mitigation
H6946 introduced in 2014 General Assembly mandates a fee
schedule for W/C medical services based on Medicare (carried
overto 2015)
- 46 states have adopted fee schedules, 32 of those states'
schedules based on Medicare
- This measure is projected to save over $50M/year State wide
Other Measures
- Return-To-Work Program (active now)
- Appropriate Cost Allocation Model (updated now)
- Training for larger departments (ongoing)
- Workplace safety and employee health initiative (ongoing)
- Educate legislators to enact change
- Work toward change in how VRS handles JRD's
- Attempt to negotiate deeper discounts with medical providers
CITY COUNCIL'S BRIEFING
FY 2014-I S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
FINANCE DEPARTMENT/RISK MANAGEMENT
(Continued)
The City does not have a current end to end procuremefat system that would allow us to track awards to
minority bztsinesses. Cun-ently, well over `/z payments go out electronically with over $1-BILLION each
yem• that runs through the Department.
Conclusions
? Workers Compensation: Legislatioil to modify i•ates
and t°educe expenditLIres-HB 946 carried over
• Proctaremenf: Minority Tracking and Coinpetitive
On-line Sotircing
• City Wide Tf tne & Attendance, Scheduling
• Workflovv for Accouzits Payable, Tax compliance
initiatives, vendar accaunt maintenance and
eontrols
• Financial ReportingSystem: Need for Interim,
CAFR Repc)rting and Business Analytics/(2eportiiig
for Organization
Mavor Sessoms thanked Ms. Phillips and the entire Department for their hard work.
CITY COUNCIL'S BRIEFING
FY 2014-1 S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
OVERVIEW
3:I1 P.M.
Mavor Sessoms introduced and welcomed CatheYyn Whitesell, Management Services- Director. Ms.
Whitesell expressed her appreciation to City Council and the Ciry Manager for their guidance aizd
contiizued support.
g z
Remaining Departments in
Quality Organization
Budget Worksnop Aprol 22, 2014
Catheryn R. itesell
Below is a summary chart for remaining Departments. The City Manager and Management Services are
each getting one additional position.
Remaining Departments
?4 "
?
a.adueM.T3'? . . , .
MunicipalCouncil $533,110 11.00 $530,887 11.00 ($2,223j (b.4`fi).
City Clerk 570,691 6.00 582,372 6.00 11,681 2.0%
City Manager 2,794,735 19.50 2,825,204 20.50 30,469 1.1%
City Attomey 4,044,794 39.61 4,084,871 39.61 40,077 1.0%
City Real Estate
3,235,743
3430
3,232,118
34.29
{3,625)
10.1?5;
Assessor
General Registrar 1,352,411 12.03 1,378,780 11.86 26,369 1.9%
City Auditor 663,127 6.00 688,272 6.00 25,145 3.8%
Non-Departmental 33,795,034 0.00 34,766,014 0.00 970,980 2.9%
Budgetand 1,538,765 14.00 1,639,851 15.00 101,083 6.6%
Management Services
Total $48,528,413 142.44 $49,718,369 144.26 $1,199,956 2.5%
CITY COUNCIL'S BRIEFING
FY 2014-1 S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
OVERVIEW
(Continued)
The total of all Departments is approximately $50-1VIILLION.•
Remaining Departments
$49,728,369 or 2.7% of the Total Budget
Budget & Municipai
MB?. C_??Clerk, 1.2%
? _Ciry Manager, 5.7%
Servims, 3.3%
City Attorney, 82%
? ,
?,,,,? REASSessor,6.5%
qgg
G nerol Registrar, 2.8%
?? Oty Audi[or, 1.4%
Non-Departmental,
69.9%
Per-sonnel mukes up about 27% with Tax Relief Program approximately 30.8%;
CITY COUNCIL'S BRIEFING
FY 2014-1 S RESOURCE MANAMENT PLAN (BUDGET)
QUALITY ORGANIZATION
OVERVIEW
(Continued)
Non-Departmental Operating Budget
Community Organization Grants-COG $ 409,126 $ 409,126 $0 0.0%
Virginia Beach Living River Trust $ 100,000 $ 100,000 $0 0.0%
Employee Special Benefits $5,716,592 $7,808,875 $ 2,092,283 36.6%
Benefits Administration $ 635,538 $ 635,538 $ 0 0.0%
Vehicle Replacements $ 6,032,514 $5,107,514 5(925,000) (15.3%)
Computer Replacement Program $ 975,709 $ 981,412 $ 5,703 0.6%
Revenue Reimbursements $ 16,193,730 $ 15,385,969 S f80 7,761i (5.4%)
Regional Participation $ 1,965,720 $ 1,775,440 $ (i9i,;280) ±9J4Gj
Independent Financial Services $ 153,878 $153,878 $ 0 0.0%
Leases $ 1,612,227 $ 1,658,262 $ 46,035 2.9%
Citywide Waste Management $ 0 $ 750,000 $ 750,000
Total $ 33,795,034 $ 34,766,014 $970,980 1.995
The current Policy is to go up the average increase in residential assessments, which is 1.91 %'
Real Estate Tax Relief for the Elderly
Current Thresholds:
$0.00 to $47,100 100%
$47,100 to $51,200 80%
$51,200 to $55,300 60%
$55,300 to $59,400 40%
$59,400 to $63,450 20%
Proposed Thresholds:
$0.00 to $48,009 100%
$48,009 to $52,188 80%
$52,188 to $56,367 60%
$56,367 to $60,546 40%
$60,546to$64,674 20% This program is comprised of the State mandated Disabled Veterans Program and the
City's three tax relief programs for those over 65 years of age:
• Tax Relief;
• Tax Freeze; and
• Tax Deferral
Mavor Sessoms thanked Ms. Whitesell and the entire Department_for their hard wof•k and a job well done.
ii
CITY COUNCIL'S BRIEFING
EASTERNSHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
3:26 P.M
Mayor Sessoms intiroduced and welcomed Johrz Fowler, Public Works - Engineer. Mr. Fowler advised
this Briefing is an update since the last briefing in December 2013:
Below is an overview of today's Briefing:
Taday's Presentation
• What is the Eastern Shore Drive Area?
• What Actions Have Been Taken to Date?
• Why is the Eastern Shore Drive Drainage Area
Experiencing Recurrent Flooding?
• What In General Can Be Done About It?
• What Specific Measures Are Being Considered?
z
I
?I
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiiaued)
Eastern Shore Qrive 1Area
k r
. ?
f ? E
.d'~ ? ??•,2'?'Q:.:. ?? t` i?a,`t.?:; ?i
?
3
Below are the Actions City Council has taken thus far.•
Actions to Date
• Previously Briefed Council on September 3, 2013
• Focus of the September 3, 2013 Briefing:
- Interim Improvements
• Authorized Package of Interim Improvements
- $1.5 M budget
- 5 Check Valves (Completed January 2014)
- 3 Sluice Gates (Under Design, Construct late 2014))
- Reduces Flood Frequency
• 40 Houses
• 48 Garages
• 7,450 Feet of Roadway 4
CITY COUNCIL'S BRIEFING
EASTERN SHORE DWVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Interim Flood Control Measures
Lynnhaven Colony - 5 T"ide Vatves`. ,
?,...?.;,-? ,
?K i
?vo n c ionr- ..
Ttl I
__. ..... . . _ ... ... ?.? . ......
.A .. .-• ?"_ $ .._. -?
The total costs for installation of the five (5) Check Valves was $200, 000:
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiztinued)
Construction is scheduled to begin late 2014 to install thr-ee (3) Flood Gates oii Cape Henry Ditch. The
Project will protect 40 house and 44 garages. The benefit of these flood gates will be infinite:
Inter6m Flood Control `
Measures
3 Flaad Gates On Cape Henry C3itch
He?v
..? _. . . . . ? ? , ?.:
LC and CH to Tidal Elev 5.0 .
? CSBTS to Tidal Elev 4.5
, i . .. ; , .. . ....
? _ . .: ? ..,..?. ... ' :
? ..,....? ° o:. . . .. . .. ... „ „?, ?„?..,....?. 7
. . Y, -Y..;. :. Vlfhy is the Eastern Shore C?rive
Drainage Area Experiencing
Recurrent Flo9ding?
8
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Recurrent Flooding, Sea Level Rise, ?& Coastal Storrns
+??----- ? • Fl4odinj is int
.
• Sea levei is ris
• Coastal storrn
and intensity r
9
Below is the See Level Rise data for Sewell 's Point arad the Chesapeake Bay Bridge Tunnel.•
Sea Level Rise
Information
• Sewell's Point: + 0.18 in/yr
• CBBT: + 0.24 in/yr
• Rise last 50 years: - 1 ft
• Projected rise next 50 years: 1.5 - 3 ft*
` VIMS Recurrent Flooding Study for Tidewater Virginia, Jan. 2013
10
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Gcaastal Storrns Information
Oldest tide gauge in ihe'a
area - 1927
ME.,.???x?w rw,...,,9•a????„a.,,
Mrnu?owEx?owwn.ra muwra..?s.??,?o«r;a.n
• 15 storms of record
• 9 within the last 16 years
11
The Virginia bistitute for Marine Science Report indicates a Seal Level Rise of I.Sft witlaiii next 20 to 50
years. Over the past IS years, the City has seen 9 extreme combined rainfall and tidal events and with
Rising Sea Level, these higher tidal events will become more frequent:
Coastal Storms Since 1 c
STORM DATE WS ELEV
ESDDA
Nor'Ida r .11109 - 6.90.
Hurricanelsabel 9/03 620'
Thanksgiving N'easter 11/06 6.00'
Twin N'easter#2 1/98 5.85'
Hurricane Sandy 10/12 5.70
Hurricane Irene 8/11 5.50
Columbus Day N'easter 10/06 5.30`
Twin N'easter #1 2/98 5.20'
Hurricane Floyd 9/99 4.25'
• Elevations are referenced to land survey datum NAVD88, " indicates estimated elevation
Sea level is estimated to rise 1.5 ft. to 3.0 ft. in the next 50 Yrs.
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Recurrent Flooding, Sea Level Rise,
& Coastaf Storms
Increased and
Sea Levei + Coastal = Recurrent Flaoding
Rise Storms in Many Areas
13
Below are the areas in the City impacted by Hurricane Sandy in October 2012:
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiitinued)
During Nor 7da the flooding was approximately 1.2ft higher than during Hurricane Sandy:
CITY COUNCIL'S BRIEFING
EASTERNSHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
The entire Eastern Shore Drive is particularly vulnerable area:
A Particularty !/utnerable Area
Elevation Map of the Eastern Shore Drive Area
_..?
.
?
,
t'
... . ` , .:. a S }.'.. ..
- Sea Level Rise - Caasta( Storms - Low E{evations
- Migh Tides - Storm Surge - Rainfall
Sandy WSL= 5.7 16
Nor'Ida 1NSL= 6.9
CITY CDUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiitinued)
The °stair step " diagram below provides the number of buildings that are potentially vulnerable to fiiture
flooding:
Number of Buitdings Potentially Vulnerable
10 ft. & Below 1'400 1,343 ?
s n. a eaiow
8 H. & Below
7ft&
6ft.&
5 k & Below
'"
a fi. a 6ebw
Based on GIS Mapping and NAVD88 Datum 19
As tidal elevations within the Lynnhaven River rise the greater impnct,flooding will become in the Shore
Drive Corridor:
ITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiitinued)
V1ihat In General Can Be
Done About it?
2,
ThT-ee adaption strategies are identified below:
Recurrent Flooding
Adaptation Strategies • Management / Retreat
- Prevent development in high risk areas
- Discourage rebuilding in high risk areas
• Accommodation
- Elevating buildings / Flood proofing homes
- Warning systems / Evacuate
Engineered Protection Measures
- Focus of Today's Discussion
• Interim
• Comprehensive 22
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Cotitiizued)
Protection Measures are the most costly, as well as oper•atiorzs and maintenance intensive, with limited
effectiveness.
Adaptation Strategy:
Pro$ection IVleasures
• Engineered Flood Control Measures:
- Complex
- Costly
- O&M Intensive
- Limit to Effectiveness (LOS)
• LOS Exceedence = Major Flooding
23
The two primary components of Protection Measures aYe flood barriers and pumps/storm drainage
systems:
CITY CDUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
NEW ORLEGNS AREG HURRiCGNE PROTECTION -
w ? n
.?..? .?...
?
< -
--
? ..?.
?
. ?
k ? !
_,..
zs
. . . . .: ?? :?:
Below is the Lynnhaven looking east and there is viYtually no engineer structure.
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Corttinued)
To_fidly protect the area the costs will be approximately $500-MILLION.•
Engwneered Flood Protection .
Measures for the ESDDA Area
Protection
to
Elevation
10'
$SOOM
Do
Nothing
I
I
$0 $500M
27
Three (3) miles of flood walls along Long Creek would require a number of flood gates:
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiltiiiued)
Sumrnary Thus Far
• Sea Level Rise in the last 50 years approx: 1'
• Sea Level Rise: 1.5 - 3.0 feet in the next 50 Years
• Data suggests high water levels produced by coastal storms
are increasing
• The Eastern Shore Drive Area is particularly vulnerable
• Nor'Ida produced a high water level of nearly 7.0'
• Without flood protection measures most of the ESDDA will
experience increasing flooding from coastal storms and sea
level rise
• But flood protection measures to elevation 10' have a major
impact and are very costly
ze
Engineering Flood Protection
easures
The flood protection question becomes:
Is it "all or nothing" or is there an initial level of flood
protection - a core set of improvements - that:
• Provides a level of flood protection in the near term
• Is expandable in the future
• Is minimally disruptive to the community
30
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiztiriued)
Wha$ Core Set t}f FIood
rotection easures ight e
Consi er ?
31
Be1ow are the factors guiding the development of core improvement alternatives:
Facfiors Guiding the
Deve{aprnent of Care -
Improvement Alternatives "'• Reduce Overall Cost
• Allow improvements to be Phased
- First Phases Greatest Protection
- Flexibility in Subsequent Phasing
• Leverage Existing Infrastructure / Use Natural Topography
• Minimize Infrastructure Impacts in/around the Neighborhoods
• Provide a Level of Water Quality Treatment
• Can Be Fully Utilized in the Future with Expanded Flood
Protection Measures
32
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Thei-e are two distinct af•eas that are so low that only major flood walls and gates would provide
protection from higher than normal tides; adjacent to Long Creek afid along Shore DYive near Cape
Story By the Sea:
33
The Bay Discharge Alternative consists of 5 pump stations with submarine outfalls to the Chesapeake Bay
and will protect to elevation 7 feet.•
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
CITY CDUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiizued)
Below is the Phase Map for the Southern Discharge Alternative:
Phccse IA takes advantage of being able to drain into Long Creek:
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiizued)
Phase IB takes advantage of the existing Cape Henry Ditch:
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
The pipe culverts located uncler the side street crossing of Cape Henry ditch can be removed and a box
cudvert with better draina?ye capacity installed:
Typical Ditch Improrrernent
CITY COUNCIL'S BRIEFING
EASTERNSHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiiiued)
The Pump Station needs to be replaced during Phase II
Thc eastern part of Shore Drive utilizes the new sluice gates that are currently being designed and
installed.
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Corctinued)
Phuse IIIB is the final phase for the Southerri Discharge Alterraative:
Phase Summary
Southem Discharge Alternative
Phase Cost Buildings Total Roads Made
Protected* Buildings Passable
(No./$) (No./$) (L.F.)
IA $9M 2/$1.1 M 15 /$13 M 1,500
IB $41 M 152 /$55 M 207 /$86 M 15,500
II $7.5M 8/$0.8 M 141 /$22M 1,800
IIIA $4.5M 7/$0.7 M 97 /$16 M 2,950
IIIB $9.OM 0/$0 181 /$58 M 2,500
Total $71 M 169 /$57.6 641 /$ 195 M 24,250
'IA 8 IB protected to elev 7; 11, IIIA & II IB protected to elev 5
Each Phase Can Be Independently Built 46
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAWAGE IMPROVEMENTS
PRO.TECT BRIEFING
PART II
(Coiatinued)
Scau#hern Discharge Aiternafiive ;_,
Rositi?re Consideratians ?'• Provides improved flood protection for a significant
portion of the ESDDA
• Can be fully integrated with additional flood
protection measures in the future.
• Acquisition and infrastructure impacts to the
community are minimized
• Reduces drainage costs for the Shore Drive Phase
III project and allows the project to proceed
• Leverages existing infrastructure and topography
• A constructible phasing sequence
• Addresses drainage issues of Cape Henry
Drainage Ditch while providing water quality and
aesthetics improvements
47
Southern Diseharge Alternative
Limitations
• Provides Enhanced Flood Control for 260 Acres of
the 676 Acre ESDDA
• Level of Service for Phases 1A & 1 B
- Tidal Elevation 7.0
- 10-Year Rainfall
• Level of Service for Phases II, IIIA, & IIIB
- Tidal Elevation 5.0
- 2-Year Rainf211
48
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART li
(Contiiiued)
It is important to bigger• picture:
T'he Bigger Picture
49
ecurrent FBoodfing
• Management / Retreat
- Prevent development in high risk areas
- Discourage rebuilding in high risk areas
• Accommodation
- Elevating buildings / Flood proofing homes
- Warning systems / Evacuate
• Engineered Protection Measures
- Two primary components
• Flood Barriers
• Pumps and Enhanced Drainage Systems 50
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Coiztinued)
Planning the City Response to
Recurrent Flooding/Sea Level Rise
li ADAPTATION ?li
!I STRATEGIES '
MANAGFMCNT/ . I ACCOMMODATION I PROTFCTION M11CaSURES ?
' RETREAT ?i
... .........i I
51
Engineered Protection Measicres/Micro Approach provides izeighborhood specific improvements and
impacts:
Adaptation Strategies:
Engineered Protection Measures
Micro Approach ---
• Neighborhood Specific Improvements &
Impacts
• One Area at a Time Approach
• Phased Approach - More Readily Funded
?
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Adapfiation Strategies:
:
Engineered Protection Measures
Macro Approach
• Comprehensive
eApproach
• System-wide
Improvements
• Costs
?'-
- Initial Comprehensive
Analysis
- Improvement Costs
fr?
The Macro Approach provides comprehensive approach with fund upfront analysis:
Adaptation Strategies: ;
Engineerec0 Protection easures .
??aClro, A?pmach
? ?;-
r
I
?a '? Beach Erosion Control and
Hurricane Protection Plan
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiizued)
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRI VE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Continued)
Normai Tide and Flood Tide
Elevations
cn-aake olv Lynn?haven Colony
a?a searn moE?? . . Ift -k'S?" Cape Story by the Sea
e no ,>
?
??'j? •C?r.t '..... ..
. ?: .
- ?
?.
f €
vomcana
Pun?pStaton ic
daptation Strategies:
.. .?!1dlanagement / Retreat
• Major Policy Issues
• Land Use (Zoning, Floodplain, Site Plan,
Subdivision Ordinances, Etc.)
• Abandon / retreat from vulnerable areas
• Balance Major City Goals
- Community for a Lifetime
- Neighborhood Revitalization
- Plan for the Future
- Financial Sustainability 58
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Cotitinued)
Adaptation Strategies:
S l! ARY
• Ultimately the City Response to SLR / Recurrent
Flooding will likely include all Three Adaptation
Strategies
• A Comprehensive SLR / Recurrent Flooding Analysis
would serve as the basis for the City Response and
would:
- Identify the probable extent of SLR / Recurrent Flooding
impacts
- Evaluate the appropriate role of each Adaptation Strategy in
the vulnerable areas
- Identify budgetary costs for Engineered Protection
Measures (both micro and macro) and other recommended
adaptation programs
ss
Below are Staff recommendations:
S#afF Recommendaticans
• Two Concurrent Actions
- Proceed with project delivery for the Eastern Shore
Drive Drainage Area Southern Alternative
Improvements Phases IA,IB and II ($57.51M) and
program Phases IIIA and IIIB ($13.51M)
- Proceed with a Comprehensive Citywide SLR /
Recurrent Flooding Analysis with initial focus on the
Lynnhaven Watershed
• Utilize Funding in the Proposed FY15- FY20 CIP
for analysis, design and acquisition ($16.1 M)
• Construction and other funding to be
programmed with future CIPs
60
CITY COUNCIL'S BRIEFING
EASTERN SHORE DRIVE
DRAINAGE IMPROVEMENTS
PROJECT BRIEFING
PART II
(Contiizued)
CIosing 1'haughts
Measured flood protection in the ESDDA ?
- Flood protection for a significant portion of the ESDDA
- Flood protection can be expanded in the future
- Flood protection will be minimally disruptive to the community
- Flood protection is limited to Elevation 7' in Phases IA & IB
- Flood protection is limited to Elevation 5' in Phases II, IIIA, & IIIB
Comprehensive SLR/Recurrent Flooding Analysis of
Lynnhaven Watershed will:
- Serve as the basis to address SLR/Recurrent Flooding in the
entire watershed
- identify vulnerable areas
- Evaluate the role of each of the three Adaptation Strategies in
each vulnerable area
- Identify budgetary costs and funding options to address
SLR/Recurrent Flooding in the wltershed 61
?
?.
CQUI"1CIe DISCUSsIotl
62
Mayor Sessoms thanked Mr. Fowler for the excellent presentation and hard work on this Project.
CITY COUNCIL COMMENTS
Coaincilman Martin presented Mayor Sessoms with his S`h Place Oyster Shzecking Knife from this past
weekend's Lynnhaven fundraiser.
CITY COUNCIL COMMENTS
(Continued)
Council Lady Henley advised the ITA group hosted a Public Meeting on proposed amendments to
Coniprehensive Plan. Over 250 attendees at the Public Meeting and there af-e a number of ineetings with
different stakeholdei°s scheduled in the next few weeks. Council Lady Henley expressed her appreciation
to tlie group and all of the hard wos°k:
AD./OUNMENT
Mayor William D. Sessoms, Jr., DECLARED the Ciry Council Meeting ADJOURNED at 4:20 P.M.
Amanda Finley-Barnes, CMC
ChiefDeputy Ciry Clerk
Ruth Hodges Fraser, MMC
City Clerh
William D. Sessoms, Jr.
Mayor
? 9 . . .,
ADJO UNMENT
Mayor William D. Sessoms, Jr., DECLARED the Ciry Council Meeting ADJOURNED at 4:20 P.M.
C
nzanda Finley-Baf-nes, CMC
Chief Depury City Clerk