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APRIL 3, 2012 WORKSHOP MINUTESCITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR WlLL/AM D. SESSOMS, JR., At-Lm-ge VECE MAYOR LOUIS R. JONES, Bayside - Disti-ict 4 GLENN R. DAVIS, Rose HnU - Disti-ict 3 W/LL/AM R. DeSTEPH, At-La•ge HARRY E. DIEZEL, Kenipsville - District 2 ROBERT M. DYER, Centerville - Disd•ict I BARBARA M. HENLEY, Princess Anne - Disti-ict 7 JOHN D. MOSS, At-Lm-ge JOHN E. UHRlN, Bendi - Disti-ict 6 ROSEMARY W/LSON, At-Lnrge JAMES L. WOOD, Lvmihaven -District 5 CITY COUNCIL APPOINTEES CITY MANAGER - JAMES K. SPORE C/TYATfORNEY- MARKD. STILES ClTYASSESSOR - JERALD D. BANAGAN C/7YAUDITOR- LYNDONS REMlAS Gl7Y CLERK - RUTH HODGES FRASER, MMC CITY COUNCIL WORKSHOP AGENDA 03 APRIL 2012 1. FY 2012-13 RESOURCE MANAGEMENT PLAN (Budget) A. CITY COUNCIL WORKSHOP CITYHALL BUlLDING 2401 COURTHOUSEDR/VEs' VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE: (757) 385-4303 FAX (757) 385-5669 E-MAIL: crycnd@vbgov.com - Conference Room - Building 1- 1:00 PM B. CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP - Building 19-A/B 4:00 PM C. CITY COUNCIL WORKSHOP (Reconvened) - Conference Room - Building 1- 5:00 PM -1- ?" `?F ()i'k ?+kti ? VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 3, 2012 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S BRIEFING, re FY2012-13 RESROURCE MANAGEMENT PLAN (Budget) in the Ciry Council Conference R o o m at 1: 00 P.M. Council Members Present.• Glenn R. Davis, WilZiam R. "Bill " DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood. Council Members Absent: None April 3, 2012 -2- CITY COIINCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMISSION OF REVENUE - PHILLIP KELLAM 1: 00 P.M. Mayor Sessoms introduced Phillip J. Kellam, Commissioner of the Revenue. Mr. Kellam expressed his appreciation to City Council for their continued support. Mr. Kellam distributed a document entitled Bzcsiness License Incentive Projzram in order to provide an idea of the success of this program. The City has approximately 26,000 licensed businesses in Virginia Beach. AS of March 31S`, the office has processed 1,210 new business license applications, with 21 % applying for this incentive program and approximately 18% of those qualified for the progYam. : :, Commissioner of the Revenue BudgetWorkshop April 3, 2012 P}llll}) J. Kell'etTl`1 Mr. Kellam advised the Operating Budget increased 2.23% and the driving factor for the increase is retirement costs and basic benefit costs. F1'2012-13 Opex-ating Budget Comm?>soner of ? 1.861.546 SD I.U X.151 29t{SX.(lU $tiI75_'. 232%the Revenue DMVSelect $F$_76z 2.17 $h4.091 2.93 G?d? i1 1 Tota/ ti=.J4?.?()1 6091 59.035.j89 60.93 $$8,080. , 2.23% -3- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMISSION OF REVENUE - PHILLIP KELLAM (Continued) The office's budget is primarily funded by the City (80%) with 16%from the State and the other 4% from the self-funded program, which creates a surplus, the DMV Select. Approximately 93% is expended for Personnel costs. Bud9et bY ExPense Cate9orY The significant issues are set forth below: Si?,nifca.nt Issues . : UMV Sa..lvct fur?if.> t<?r ..? f_rrr?s???•.n? 1 ILdiif?vatr.d [o ri???ri _a g April 3, 2012 -4- CITY COUNCIL'S BRIEFING FY 20I2-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMISSION OF REVENUE - PHILLIP KELLAM (Continued) Below are the FY2012-13 Trends and Highlights: FY2012-13 Trends 8a Highlights Crit:ica.l Sex-viccs NOT Fundad FV t t Through February FY t 1 ThroUgh February FY'I2 ___'"' BPOI .. _ ..__... 41.8 ?:rr .- _ ..... . _ 38.6 rti _.....w..__ _...... 3l,1:m ....:_ _ _ '. - P idl ProPertY . 137.7 rn _ _ 97 m * 102A m * ..Tax Meafs ?30.5 m? -' 33.5 m - 35_5 m Lodging 25 2 m -___ 79.5 m 20.1 m ? Admission?s ? 4.+3,m? m?'?? 3B m P rticipal4ry SpqrtS ?.. ,. _. . , , ?. ,,, .. i3tf73k7ks .9 rn . ? z.7 m? ?? G rn .. ..........,.,,.. " 14.6 m .5 m 13.2-m " Cigarettes ???? 72 m 6.7 m 7.1 m ` 1'3aify Rrnral? rti? . .Z m .. n,. .2?m ? nn.,.rn April 3, 2012 -5- CITY COUNCIL'S BRIEFING FY 20I2-I3 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMISSION OF REVENUE - PHILLIP KELLAM (Continued) One issue of importance: currently Mr. Kellam has loaned an employee to Real Estate to get acclimated with the administration of qualifying applicants for relieffrom the real estate tax which can be reassigned to the Commission of the Revenue's office and a build out will be required to have secure interview rooms: Conclusions The Commissioner of the Revenue is stafted to meet cun'ent warkloads. Current f rentls inctic2te every category of FY 12 revenue administered by thisoffice wiil graw. ? The adrninistratfon of quali(ying applivants for relief from the real estate car oar, ne reassigr,ea co tt,i, orrce. The new data management system could improve office operations With: .. More online tax retums ., Reporting for butlget forecasiing and economic development Mayor Sessoms thanked Mr. Kellam for his work and dedication. April 3, 2012 -6- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS CLERK OF THE CIRCUIT COURT - TINA SINNEN 1:25 P.M. Mayor Sessoms introduced Tina Sinnen, Clerk of the Circuit Court. Mrs. Sinnen expressed her appreciation to City Council for their continued support. She advised her Budget is very "cut and dry ". ? . ? . .+°: . ..??'... Va. Beach Circuit Court Clerk's Office Ba,edge?t Wcar6cshop Aps'a! :, 2012 "f'ii7<z Si?-inett, < lerk The State funding is salary reimbursement for 52 FTE. MNS. Sinnen's budget is "bare bones" but it allows her office to continue providing core services. Her supervisory staff has a total of more than 100 years of experience and several of those employees are at the top of the comp pay scale. Clerk of the Circuit Court Operating Budget Cltybudget ??C?`1$?577 ` • STD ? 4 ?I??St}? P Icombined State Budget ? $M970,824) 52.0 30„870.82+Q 5Zi1 60 d Reimbursement _City Funded . . . . . .. .,- . Salaries, Fringes $1.205,753 5.0 h1,170.681 5.0 S;.• & Opereting... Costs Tota! 53.076.577 57.0 $3.047.507 57.0 ,4, f.3S Ci,7tF) ,. (14%); Mayor Sessoms thanked Mrs. Sinnen for her work and dedication. April 3, 2012 -7- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMONWEALTH'S ATTORNEY- HARVEY BRYANT 1:35 P.M. Mayor Sessoms introduced Harvey Bryant, Commonwealth's Attorney. Mr. Bryant expressed his appreciation to City Council for their continued support. 011-ice orcne Conitnonwe;alth's Attoi-ney E3udgetlNarkshapApri! 3,201!1 }-laiw-? S,z:tnt C?oe.iin?>iixealth`s Ai[oz?xte,Mr. Bryant's Budget increased S%, mainly due to the increase in VRS and Benefits. April 3, 2012 -8- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMONWEALTH'S ATTORNEY- HARVEY BRYANT 1:35 P.M. (Continued) Mr. Bryant's Budget is personnel intensive and, like the other Constitutional Officers, he is extremely appreciative to the City for their continued support. The office's budget is primarily funded by the City (63.7%) with 29.7% from the State, 4.1 % from DC.IS Grant and remaining 2.5% from DEA Seized Property. Mr. Bryant advised the office handled approximately 16,000 criminal charges and the case loads continue to increase as identified below: s.n..?r??nr rs4?,cs April 3, 2012 -9- CITY COUNCIL'S BRIEFING FY 20I2-I3 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS COMMONWEALTH'S ATTORNEY - HARVEY BRYANT (Continued) Mr. Bryant stated that although not statutorily required, the office prosecuted over 2,100 domestic violence cases, 1,150 misdemeanor DUIs and all criminal city misdemeanor appeals. The proposed Budget will enable the City to continue to have a safe communiry for citizens and tourists: Tr,o p?oNO?oa o??y e??d,3ai io? ?r,a co?„?,o.,w?,?,¢n•s AtiornaY'F C>iPi?:e will aii?t>I? Ihe C:itY of Virginia Be?:3cM1 to c.u?itinuo to hav?_?: Mayor Sessoms thanked Mr. Bryant for his work and dedication. April 3, 2012 -10- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS SHERIFFand CORRECTIONS KENSTOLLE 1:50 P.M. Mayor Sessoms introduced Ken Stolle, Sheriff. Sheriff Stolle expressed his appreciation to City Council for their continued support. .& .?xhF-..R/,Fp Virginia Beach Sheriffs Office Budget Workshop April 3, 2012 Sheriff Stolle advised the Operating Budget decreased 3.17% and the driving factor foY the increase is retirement costs and basic benefit costs. Virginia Beach Sheriff's Office Operating Budget EXPENDITURES s,e.Kftofte 2;190.641 24.43 _ 25.43 1.00 C- -,avod---, 3,125.481 60.84 3,342010 61.R4 223.529 1.00 GoreG11na1Opefdton' 26344.186 352.60 27,257.077 346.60 912,891 ;6.00} c-rAr-asooti11e 2,021;234 37.00 2,136.204 37.00 00 c r, R e-sne,& 735,845 I L00 ?63.51 i 11.00 23.fi72 00 sne:tr,wo,kra,?e 909A13 1200 g51,775 10.00 (57,638) {2.00) 1.105.437 2Q74 1298,196 23.57 191759 2.83 •_.... ?9 145,147 1.00 149,526 1.00 4379 00 .,.aemv r-1e.t, o,na, F.1as 146J47 24s51 ;121159e> Taaie.oelaa- 36.716.531 519.61 38,160371 516.44 1.443.840 -3.17 -11- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS SHERIFF and CORRECTIONS -KENSTOLLE (Continued) Virginia Beach Sheriff's Office-Operating B u d g et RF,VFNLJE-:S i p y? ? ?? Im - ?` I? i I`I 3 • . . r + ' 0 • ? fiff5 3.7]5.62? ` ?4,454?.Ol]. '. 1 •,?•s p 734,384 5TA7E ... . . ?17.607,506 173-59,747 ?:.. .. (247,759) FEDEF2AL 901>155 1,149,750 243.595 TRaNsFFns .... ? 12,458.538 13.945,030 :. ... . 1,486,492 ?BVNb.6AinMCE:.:. 2.0i;,705°.? 1,255,833 (777,872)? ToTnL REVeNUes 36,716,531 38.160371 1,443,840 The office's budget is primarily funded by the State (4501o) with 37% fNOm Transfers and 21 % fir^om Fees. Approximately 79% aYe expended for Personnel costs. April 3, 2012 -12- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS SHERIFF and CORRECTIONS -KEN STOLLE (Continued) The significant issues are set forth below: VIRGINIA BEACH SHERIFF'S OFFICE SIGNIFICANT ISSUES - FUND BALANCE USAGE • STATE COMPENSATION BOARD UNFUNDED 7 SHERIFF DEPUIY POSITIONS I N FY 2011-12 - ADDITION OF PART-TIME POSTIONS FOR SPECIAL WVESTIGATIVE UNIT - ADDITION OF PART-TIME ACCOUNT CtERK POSTION - ADDITION OF PUBLIC SAFETYANALYST II Below are the FY2012-13 Trends and Highlights: VlRGINIA BEACH SHERIFFS OFFICE . ?? 20` 2 r?? ? ? ,? -aLi DH-?' • Since FY2011. the Compensation Board has retluced our deputy positions by 'f FTEs. • Due to staffing reductions, a significant amount of compensated time is being arned by our swom staff. ? The Sheriffs Office will continue [o monitor the state budget asthe General AJ embry proceeds during their Special Session. • Beginning in FY2012-13, the Sheriff's Office will consolitlate the Sheriff's Office Special Revenue Fund and the Inmates Services Revenue Fund. • Continue to pursue alternate avenues of revenue. April 3, 2012 -13- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CONSITUTIONAL OFFICERS SHERIFF and CORRECTIONS KENSTOLLE (Coiztinued) Below are the Critical Services NOT Funded: Critical Services NOT Funded • o-lu- r-a-y +o retluce Gompensation Lme baing earned 5;1,00o.o00.00 • Additlo-l Human R--rc- 5taff 538,195.00 • „ urify Check Trackiny Softw- to alli-.w monitor inmate movement in real ti e insteatl af paper loy books 5207.771.00 - K-9 DruU Program for sea,cM1ing tFe jaii facihay and week-der inmates during c ecV,-in 565.950.00 • M-ter Control exNancion and upgraAe of equ?pment $20,233.00 • Hdditlonal Part-tiina Master C.ontrol Center Civilian St,ff to relieve eworn slaff 532.0u7.00 • Hddit al equipm nt for Medlcal Traatment Rooins. addltional exam tablac snd variou., medlr.ol eq??ipment 54,600.00 Critical Senrices NOT Funded, continued • Replacement of X-Ray Machine $30,000.00 . Repiacement of Inmate Kitchen Mixer $25.620.00 • New vehicle for Sheriffs Workforce to expand current programs $30.643.00 • Additional DARECorporal position $81,853.00 • Sheriff's Workforce equipment upgrades: ie., computers and other related equipment $4:558.00 • Replacement of DARE Vehicles $114.084.00 • Repiacement of Transportation Vehicles £101,774.00 • Continuing education of the Maintenance Staff $18,200.00 • Travel & Training for Visitation System Upgrade $7.771.00 April 3, 2012 -14- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN C'ONSITUTIONAL OFFICERS SHERIFF and CORRECTIONS -KENSTOLLE (Continued) Conclusion The Virginia Beach Sheriff's Office is dedicated to the efficie nt and effective provisions of the Sheriff's services to our community. Our commitment focuses on competent, expeditious and courteous services that enhance our citizen's safety whils providing value for their tax dollar. Mayor Sessoms thanked Sheriff Stolle for his work and dedication. April 3, 2012 -15- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY FIRE DEPARTMENT -STEVE COVER 2: 08 P.M. Mayor Sessoms introduced Steve CoveY, Chief - Fire Department. Chief Cover expressed his appreciation to City Council for their continued support. Fire Department BudgeY Workshop April 3, 2012 Chief Stevc'n K. C`o"er Chief Cover advised the Operating Budget increased 4.24% and the driving factor for the increase is retirement costs, basic benefit costs and additional personnel for the new fire house at Town Center. Fire Department Operating F3udget April3, 2012 -16- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY FIRE DEPARTMENT -STEVE COVER (Continued) The office's budget is primarily funded by the General Fund (97.501o) with 2.5% from Fire Progranzs Fund. Approximately 89.5% are expended for Personnel costs. - n zo1?-rs B„aget Budget by Funtl - s?sx ».F+s .. ssoo,wo Budget by Fxpense Category The significant issues are set forth below: Fire Depnrtiucnt Sign:fcant Issues April 3, 2012 -17- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY FIRE DEPARTMENT -STEVE COVER (Continued) Below are the FY2012-13 Trends and Highlights: Fire Department Tl 20 7 _1 -13 Tren<3s S 1 -licil4if_ht? C`-,t I i nt Pro{y_r?z_ New Fire Seations. New Apparatus. Renovations at Fire Sta[ion? =?? Rectuiis jolning Ihe tlepartment v- W II , P ' Continue [o be leader for City policy K practices F ggen v Ma t: Emergenry Pianning. Operationai Preparetlna.s, CoorcllnaLon Activlties, Training FEm,9; Continues to be incredible asset and se-ce since 1992 Grn[?' ATL. EMPG Grant, GEf7T. HazMat, t'oluntgg_ Support l'echnicians & CERT Below are the Critical Services NOT Funded: Critical Services NOT Funded >-Relocate Resource Management >-Four Person Staffing >-Equipment Funding -18- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY FIRE DEPARTMENT -STEVE COVER (Continued) Mayor Sessoms thanked Chief Cover for his work and dedication. April 3, 2012 -19- CITY COUNCIL'S BRIEFING FY 2012-I3 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCY COMMUNICATIONS & CITIZENS SERVIVES ATHENA PL UMMER 2:44 P.M. Mayor Sessoms introduced Athena Plummer, Director - Emergency Communications & Citizen Ser-vices. Ms. Plummer expressed her appreciation to City Council for their continued support. q? ? Emergency Communication s & Citizen Services Budget Warkshop Apri[ 03, 2012 Athena Plurtnirier Ms. Plummer advised the Operating Budget increased 0.9%. Emergency Communications & Citizen Services Operating Budget ' Change ?1, A_?,_ FTE GmergencY $ 7,$43k41 S ?..: 102 ;?$ 3,S83a391 ?.. 1[Y:,' 0.5% cn?.- s-- 9 10903 ? 1 ?5:? ...885?0e1 14.o . -. . ,-. .,. ;vtsx_l -i) o-m:soreoe ^o 21 1.75 Atlministration 396.306 4.11 4110<It; l 4_1, 1_67: (? V"a T.alnln9 .-6 I(1 Tecnnoloev & 9^=1.661 W. 1.(1^_631b 1.0 104.77i I 1 p°, Support Tota! SI0.363.0:7 123.50 ,5'I0,453.9:7 122.75 0.9"% April 3, 2012 -20- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCY COMMUNICATIONS & CITIZENS SERVIVES ATHENA PLUMMER (Continued) The office's budget is primarily funded by the General Fund (83.2%), with 15.4% fi°om the State Wireless Revenue and 1.4% from transfers. Approximately 77.8% are expended for Personnel costs. Budget by Eupense Category i? The significant issues are set forth below: Emerbency Communications & Citizen Services Si?*tlilic?ant IssuCs E-911 Services Board Funding Formula Moves distribution to TAX department effective I-1'1 i Stabilizes revenue allocation for next 5 years (modest reduction) Department Service Fees Formuia Analysis of formula to handie increased work load in 3-I-1 for specific departments P ilot- Human Services Increases hours available to 16.5 daily Increases available call takers ??-- ; ? • . , ..:.. _ .. _.. e-- C.-w . ?.,:# ,,...- ?. . ...... .. ?. -21- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCY COMMUNICATIONS & CITIZENS SERVIVES ATHENA PLUMMER (Continued) Below are the FY2012-13 Trends and Highlights: Emcrgency CoinniLUlications & Citizen Services F-Y 'Q I?-I_; E re:nd:=: &t€ic,lr4iytrts Over 70% of 9-1-1 direct dials received from mobile devices StaHing to handle increaso in wireless ca11s fteduce queue times Next Generation 9-1-1 Technology d':Costs Integrated Public Safety Systems Project Retluce emergency response timas Systems upflrades (CADlTelephony/Hardware) Customer Relationship Management System 6 Below are the Critical Services NOT Funded: Fmer-gency Coitiniunications & Citizen Services C'riticak herl-i<res NC.>'I'E-undeci )- CRM for 3-1-1 Operations Inforniai analysis undFrway )- FOIATechnician 2009-202 FOIA requests 2011 - over 1600 FOIA requests, and increasing }-Vendor Hosted Scheduling Software Solution •,,,y,'=.. April 3, 2012 -22- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCY COMMUNICATIONS & CITIZENS SERVIVES ATHENA PLUMMER (Continued) The City is one (1) of seven (7) accredited Communication Centers in Virginia. Unfortunately, the calls received from mobile devices for single incidents increase quene times: Ernergency Coniinunications & Citizen Services (?(:>il?ILF.`;1(JY1C 'I of 7 accrsdited Communicatiuns Centers in Virginia 9-1 -1 catls from mobile davicas for single incidents Incrcasas quaue tiines Position analysis to adjust for call answering v B Alert Citizen self-registration Muitiple meansto receive messages ? ?..: . ?.:s: ?:. . Mayor Sessoms thanked Ms. Plummer for her work and dedication. April 3, 2012 -23- CITY COUNCIL'S BRIEFING FY 20I2-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCYMEDICALSERVICES BRUCEEDWARDS 2:44 P.M. Mayor Sessoms introduced Bruce W. Edwards, Chief - Emergence Medical Services. Chief Edwards expressed his appreciation to City Council for their continued support.• Emergency Medical Services Buciget Woricshop April 3> 2012 C'hief SrLIce W. Ivc6u ards YA BEAC?? EMS Chief Edwards advised the Operating Budget increased 6 0% and the driving factor for the increase is mainly due to lifeguard services: Emergency Medical Services sa.,,<.,,-,,. <v_ r w s..na?.ue? a?. ? sx.iar.a. x as. a slsx.es- n.n,. April 3, 2012 -24- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCYMEDICAL SERVICES-BRUCE EDWARDS (Continued) The office's budget is primarily funded by the General Fund (95.4%) with 4.6% fNOm Grants Consolidated Fund. Approximately 62.1 % are expended for Personnel costs: FY2012-1 3 Budget Budget by Fund Budget by Expense Category ? The chart below provides the details with the partnership which the City has with the Volunteer Rescue Squads of Virginia Beach: S8 .200;000? Roiliri9 s[ock/EquiP???an[ $?I 2JO.OUO 54.d'Y(>.UOU To[ai Hoiding?, 5?2,4??0_000 $11.070.000 A-iural FM.s R??.?POn<a• 52.30p.000 :fl.?00,000 A-u-l Contribution $1.65H.0?6 51.6I3.]33 Total Annual ContribuNon 52235Yl12R $22.783,733 April 3, 2012 -25- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCYMEDICAL SERVICES BRUCE EDWARDS (Continued) The great news is the City has a record number of EMS applicants, members and increased number of ambulances staffed. This is not being seen anywhere else in the State of Virginia. Einergeney Medical Services 1?1. 20 1 "` ! x .€.rcn<}•; & t-tisy.l:1]6;lil., Record number of EMS appiicants )> Record number of EMS members )? Increased number of ambulances staffed YA BEACIIAEMS The goal is to have 13 ambulances: Emcrgency Medical Services I l"?Q I 2- I?"I:'rend5 & I iiLiijiiglits Increased Ambulance Staffing 21-1117 .>. 2011 a t()U°„ 7011^% 9 97'/0 1 () 489?0 8G% I I fl6wo Avera9e l ll I _' Voliintc>ar Staffing 86°.o O3% ('o-I o1 1 - nb lances ?A BEAGN?iC EMS April 3, 2012 -26- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY EMERGENCYMEDICAL SER VICES-BR UCE EDWARDS (Continued) Below are the Critical Services NOT Funded: Critical Services NOT Funded j- Eight additional career medics $511,318 )- Defibrillator Replacement Program $200,000 )- Power Lift Replacement Stretchers $140,000 )- Electronic Medical RecordsTraining Computers $2S.0IDC? i!y DLAVii&INI .. Summary Sta{fing ??. ?t an tirr,e Fiigh Cardiac arrest survival retes remain I?igl? Cost of s?rvicr.is remains low Mayor Sessoms thanked Chief Edwards for his work and dedication. April 3, 2012 -z7- CITY COUNCIL'S BRIEFING FY 2012-I3 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY POLICE DEPARTMENT-JAMES CERVERA 3: 02 P.M. Mayor Sessoms intf•oduced James Cervera, Chief - Police Department. Chief Cervera expressed his appreciation to City Council for their continued support.• ? Virginia Beach Police D epartil-ient Budget Workshop Aprii 3, 2012 C'hiefJaanes A. Ce;rvera Chief Cervera advised the Operating Budget increased 3.9% and the driving factor for the increase is retirement costs, basic benefit costs and Risk Management.• Police Department Operating Budget Director's Of6ce S 1,715,313 16.8 $ L177?,417 16.8 $ 59,104 3':4°.0" FalseAlarms 78.122 1.75 67,467 1.75 {11! `I3.6°ni Personnet uid 4,076475 32.72 4.270.824 ?2.72 194,349 4.8% Training 865 I81 8.0 891.785 8.0 26.604 3.1% Crima Prevention , 4.715 701 58.0 4.797,263 59.0 87.562 1.790 Support . 708 1 574 16 0 1 640 435 16.6 65 727 42°/a K-9 Gni[ , , . . , , -28- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY POLICE DEPARTMENT-JAMES CERVERA (Continued) YolicQ Departrncnt Operating I3udget . , . . ? ... . . ... He?'?oPtar Lrtiil .:.:1.?15?')9Z..: €.O ? 1.4A?r'I'1 . .•?: .:?ir).i i iJ111forrti F'atrol 471150,778 5115.23 Jn,-tAl.lO'I 515.13 _.t9t)_c?? ?_l?o Rad 1..19h1 Camaca -27.1+13 -.! 1,2.l_-z _.A (+5.5?? S.;.o Mrniinl'a?iF'anlrol I_4S9_-) iti_tl Manne F'at??? J2_.Ye_1 I0.411 aJ5 ?.4?)l? t!? 4(i _1(1,5?1? t_t,., School Rasource? _.51 O.?(<) 3(..0 -A 1 ..J^/o Officar Police llepartinent Operating Budget tr,,.esoi9ar?a s ?a,??'. a1 s,o F».LSL.Ci 1'_2 r3. 2°.0 Special .. . . Invectigative Unit Commercial ?.il?AG! t?.(? 413,1N4 (i U Extraditions Animsfl Gontrol 15.1, 4I7.0- 12'7- Oomestic i_.765 i.() 'I5.HG1 Violence Grant T ;a/ .nfifi.ri:?.Y.S! 1007.3( .e92.()76.0(l2 ),(17_?6 .%3.453.04i l_Y,•?:, April 3, 2012 -29- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY POLICE DEPARTMENT-JAMES CERVERA (Continued) The office's budget is primarily funded by the GeneNal Fund (95.7%) with 4.3% from Department Revenue. Approximately 84. 7% are expended for Personnel costs: FIr2012-13 Budgct i Budget by Revenue So rce - The significant issues are set forth below: Police Departiiicnt TY2C112-137'rent9s & Ffighlights > Ail positions and critical oPerating accounts are funded > Chailenge to balanCe inCrease in fuPl costs with ServiCe demands > Maintain violenl crime rates at low lEVels ? Maintain case clearances above ttre national averaye > Continue emphasis on community involvement ? Pianning to open ttie Speciai Operations/FOrensics/Property and Evidence long-term storage faciiity > Begin implementation of capital technalogy projects to provide rnore efficient processes April 3, 2012 -30- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY POLICE DEPARTMENT-JAMES CERVERA (Continued) T'olicc- Dcpart?ncnt Fl':..T,f) 1:-?-! 3 Tr?nds; ti<.f-iisa;tilis?.tits Resources a challanged i adciressinc? special e ents ala g wicn o? u,,i„ei aoci..itie,, xrend- anc+ oor.,-unicy outleaon sPe???,i e er,cs a-d -cne? s P de.,,?.,as re?uire iere- d or d?e?:???.,e cn?c na? Q s.,.,aad cnn-en p-ition vacancias Police Departinent Tatal Overtime Budget FY'10'11'- $3,474,991 Tbtai Overtime Spent FY i O'I t= $3,840.850 Difference -- S 365.859 spHr.iai r-.vcanta - gioo.ooti F??cilitY <%i'?su?d= $"130.000 (s io ?vai?[) Si?F?F+I?r??airit?il Staffin<t° tit3?1..0()U -1-ow?i C?t?r?tEa?/R?sort Exii? Slalfiny= $15"I.OOU Atldili?nal Holitlay= $?70,OOCl (U`hrintmas Eva) April 3, 2012 -31- CITY COUNCIL'S BRIEFING FY 20I2-13 RESOURCE MANAGEMENT PLAN SAFE COMMUNITY POLICE DEPARTMENT-JAMES CERVERA (Continued) Police Departrnent > Totai Ovariime BudcJel FY'I'112= $3,755,107 > Total Spant LtirougM1 3/1512012 $3.284.739 Hurricane Irene = $365.000 Add?tional Holidey= $'139,000 (Christmas Evo) Major Evant. Rernaining e.stlmato Memorial Day Week-d = u225,000 P.triot Fe1tivsl Weekand =$275,000 e?•ti?nate >overtimo Budc3at for FY 9213 at iV 1112 L_ovel <?)t.i. csstions Mayor Sessoms thanked Chief Cervera for his work and dedication. April 3, 2012 -32- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS-EMIL Y LABO WS 3:20 P.M. Mayor Sessoms introduced Emily Labows, Director - Office of Cultural Affairs. Ms. Labows expressed her appreciation to City Council for their continued support.• Office of CuOtural Affair-s Budget Warksi-iop Aprii 3, 2012 Emily Labows, Directar Ms. Labows advised the Operating Budget decreased 1.6% April 3, 2012 -33- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL A FFAIRS-EMIL Y LABO WS (Continued) The office's budget is primarily funded by the General Fund (98%) with 2% fi°om the TIP Service Events. Approximately 60% are expended for Operation costs: IY 201 2-13 k3udget , ssac;oo_.. z% ? ? ;}y I f Budgat hr Fund Z sza;,., ai ?uv ,. , $722,086 30% 4 Genorel Funtl TIFS??ecsi Lven[s Budget by Expensa Category Below are the Department's Trends and Highlights: FY 2012-1 .? TYL;CBCIS a'4s' HiCjhfigh$S Sandl¢r Gent¢r for tiie Pertorming Arts Management ConVact: ? . , . , , siz . ? Ho,?<:a o .u.r?d..o.. 141 v?..ib .?n.t s-. ,-? in (FVt1) - , . - For r R {u 1 Ferio anAence (IYt 2) .. ?I?m oll1?y _.IVIFS N. fur ?s'_ V2"c515 . 0.34? iri r. yl(ts (121 tlon?fs) - ov ? r ?e ? cces m? n?-r r so 0 - ?d ? .o?> .,rua?., b r? nrvA i s?r,.,as ro 5? n•3?n??.r,a.,?e - a.u?,o ???cvs v? i.?riU iia .. p. J.'I1 .5M o 2'I2.6 i?ll te tt?i itY f4 1.: Y+r ? t?<.z?? ?i ?..edu ;J ? in nf v?li?niF.?rs- o?rr ..n0 voluii?..er.. v.?nfr?buteA -.>t. F r-Aii :1 nT $Y,t> ()<1<)'i April3, 2012 -34- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS EMILYLABOWS (Continued) F? 201 2-1 ? TrPir,ds l.r?s ?f Hi?mai n(?? mis..ion _3 nt {?ra ? ms .?ncf (,mm???s+??rn-zl ??-.nr? t r+j? .is a el9rE /Arln .+ nrl e ) ?T e.ar,M1 ...t . iFiuin t t'?l• Funds ?'31GCCi ar,l'i .. . .-- erkP Vogie r .?rts a izations . 'u o ' e m t" ?9 pr ?r {o or an' raaeti 'I. ev?vits ut bunalnr C.Er?Ler '??A[ ,. an. ,e? t?r V ai Arts C.NII?-Y ?? ? . ? V P?r ? Mu .. of ( i Y rl . nAin ith9 ? e.i'?? . v: n »<+ riJy ol bloc r exM1- - Summer 2-2 11I?? I 6I ? Below are the Department's Significant Issues: t?me- npe?at?o?? Yn?irg April 3, 2012 -35- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL A FFAIRS-EMIL Y LABO WS (ContiyZUed) Below are the Department's Critical Services NOT funded: Critica i E--rvae:c s NICDT Fianc3?--ef c:c> N C L?aS i car.=>: rHE sS r.IEaN BU:>IraE S Iht Vif=',O16V3A fArt? ti u1[?irei V I +J - + +?A?4-h Attv??d?e.;5? i Vi?r.:lir?ia Ei?c> h li ? a ?? . i I r?r arsc?ri. S4 ? d? 3t?.-}7 E. r V ? V FSC?a4h ?.. i ?riillion ? 7' Manl L? r Tra ion a ao??ni?o oAa? r?ii ?., on? :•oo.? ? m? n?< .. ?., e o?.? A.,???n ,..?? i. ?... _, .?n, r . April 3, 2012 -36- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES CULTURAL AFFAIRS EMILYLABOWS (Continued) Below are some of the coming attractions to the City: Cor????g Attract[ons Mayor Sessoms thanked Ms. Labows and the entire Team for their work. April 3, 2012 -37- CITX COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS-LYNN CLEMENTS 3:30 P.M. Mayor Sessoms introduced Lynn Clements, Director - Museums and Historic Resoicrces. Ms. Clements expressed her appreciation to City Council for their continued support.• §?';'ry Department of Museums and Historic Resources Budget Workshop April 3, 2012 Lynn Clemenis, Cirector , Museums and Nistoric Resource FY 2141-13 C)perating Budget , . ., :Vrginia Aquarium '... $8,947;650 142.60 $9.273,246 '... 142.60 . $332,596;. Historic Rescurces $640,448 10.87 $723,439 12.87 $$2,991 Totai $9,582.098 153.47 b9,996.685 155A7 ..:5414,537 -38- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS-LYNN CLEMENTS (Continued) 82% of the Department Budget is from earned Revenue with 695% of expenditures for personnel: Below are the Department's Trends and Highlights: [De?par[mc--nt af Eitlcase:uer7s C3p?-rataaig Buclq?-t F-6aghBegtats EY ?_01 2-'8 3 Tria-xtds 8. Hightir.,,.g. Eits $. 1Y.1 - ie ?. s OPPrat ?q Ft?itl9e> _ a CJePn?xn?ent'?^.? U?araitin9 H??d:?ec.? uPPI- Pfit. A 41i11 . ??a?nla?n tl?<. . ? ?,- l .r1 tu F`( tutt- fY2(J12 ?+ agr? g. n ix n?iza fnc ty renln s anci rc:.. u L?ntl r ?? voluntaar:i. April 3, 2012 -39- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS-LYNN CLEMENTS (Continued) Below are the Department's Critical Services NOT funded.• Critical OpcDratir-rg C3UdgE:Y Sc.rvic??: CJat F?une§E.d Additional Oparatin3 Support for Historic Houses - Pro9??n? ?Perational -ppori- $24.625 - Climate controlietl ?torag? unit re,nta?v for coliection? $ 12,000 Below is the Capital Improvement Program for FY2013-2018.• Capital I-provarreent Prograsxt F'Y 2 CD i 3- FX 201 $ ,. .,.., x . . .. ... r..aso ,3 .,. , ra91-111.,1 Capifa& audget Comparisosi F'Y 12- t 3 BEISM € Ma ?'.?nca Gantar . . . .. S.'L . f.,•_?ti'I ±(?O.OOU $ `?L':.(l'3U Hiscor?cl2a..ourcas ... ..,.ooo .n.?a.fl,'+O (4?t.isJ April 3, 2012 -40- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS-LYNN CLEMENTS (Continued) CzxF;asPzat irrtFae`catirc*evicnt B"rogram FY20 "t 3- FY 2Q1"•a` Caprtai im provernF nt Pragrarn FY2C} t 3- FY 2U E8 .. , C:Ii??.aP??•?kn Et?Yn?l??ar?uni Rcri?ova[ion- CIPii 3_.If? - ProP?=.citl ru?itlinJ" ??. +00.000 btiqi?i??i??£I in f -1' GD l 3 of tf-: f. Y<?a?' CIP CYCI?? CAP Ci _ ??.1_ un a bY tY 5'> . f < ?a . ndatiun , r.r . r I ..??cs ?ar - -1- ?J3.2E12 L _ . 3 • Propos?d ruritlin?- 7.11.427.4.34 b??qi?i?iincl in fY CIP C;yclee .. ? A III ?) ????rlv I'll , . April 3, 2012 -41- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES MUSEUMS-LYNN CLEMENTS (Continued) Below are the CIP Projects NOT funded: Degaartrr?ent CcDrZClusions Objectives for Department of Museums and Histonc Resources A i C J rr ha r c-. ... . Prvc; .?r ?cl + ariimais 3nd ezhibits for currznt antl fut?ra ae?nero[ions. - [utlias contirm o ahl v_.i c'ntl t ? Ac?uari?. rt?. `.ve .rc . . _.. .. '.?I - u c- ad k>y M t? Ilinn_ i. or.c ?rogr.? n? ic3< Ov,.is Grea.k F'IZ???- Le.oh e?y fe+rw.i?d! Mayor Sessoms thanked Ms. Clements and the entire Team for their work. April 3, 2012 -42- ""-?`? r? . , o C, 3 '? #.?nfpt?Rap.??,? - VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 3, 2012 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP, in Building 19, Tuesday, April 3, 2012, at 4: 00 P.M. Council Members Present: Glenn R. Davis, William R. "Bill " DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: None School Board Members Present.• Vice Chairman William J. Brunke, IV, Todd C. Davidson, Emma L. Davis, Chairrnan Daniel D. Edwards, Dottie Holtz, Brent N. McKenzie, Ashley K McLeod, Sam Reid, Patrick S. Salyer, Scott Seery and Carolyn D. Weems School Board Members Absent: None April 3, 2012 -43- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP 4: 00 P.M. Mayor Sessoms welcomed. The purpose of this meeting is to give everyone a few minutes to make comments regarding the funding gap and come up with a municipal consensus. Chairman Edwards expressed his appreciation to everyone for their participation and he is looking fonvard to moving in the direction of a municipal consensus. Vice-Chairman Brunke expressed his appreciation to the Mayor for his leadership in bringing this meeting together and having everyone sit at the same table to discuss this issue instead of talking through the media. He feels the City will be best served by finding some more sustainable funding solution for the Schools. The Local Composite Index, which is the Formula used to allocate State Funds, and neither the Schools nor the City is responsible for the reallocation of State funds away from Virginia Beach; however, we are responsible to maintain the Schools and do so in a way that does not create chaos every year. Over the past few years, the State has removed $30-MILLION from funding streets and simply reallocated that money to other School Districts. He believes the community and School system deserve something sustainable. Vice-Mayor Jones advised he, along with Mayor Sessoms and the School's Chairman and Vice- Chairman, met and has requested the City Manager and the Superintendent to meet and come up with a recommendation to present to both bodies, which they did. It appears the items requested by the School Board are essential for the School system. In order to fully fund those items, an additional tax increase will be necessary. The City cannot diminish the ending fund balance to a point where the AAA Credit Rating is endangered. If City Council and School Board that it is important to fund the items requested, then both the City Council and the School Board need to step up to the plate and say so. Vice-Mayor Jones will support the majority of the Council and School Board 's recommendation but if the School Board truly feels that all of these items are important to the welfare of the children in the School system, then give City Council a resolution passed by a majority of the School Board asking for the additional tax increase, because that is the only way to responsibly fund these requests. Board Member Weems stated this is the roughest budget season that she has dealt with since being elected in 2002. While everyone agrees that a majoYity of the problem comes from the State level, we must deal with it at the local level. Ms. Weems feels the City is on a"slippery slope" ofgoing backwards and not maintaining what has made the School System excellent. Ms. Weems expressed concern over the budget as it is a short term approach to addressing the long term issue. Last year, the Schools were tagged as being "over funded " because of funds received from a one-time federal grant. Ms. Weems April 3, 2012 -44- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP (Continued) recommends a twofold approach: build a municipal budget that focuses on prioYities in the short term but also make it for?vard thinking enough to contain ongoing funding for the City's strongest econonaic engine, the public School system. The School system has served the community well and no other investment the City has made has paid off as well as the School system. The best long-range approach is to preserve the finest investment and plan for it appropriately. Council Lady Henley stated the City, from the very beginning, whether it was Princess Anne Counry or Virginia Beach, has considered education very important; important enough to levy taxes. Everything is interrelated and we should not lose sight of that. It is important that everyone understand we find education important; however, a lot of other services are important to this City and the key is to find the balance and we must work together to accomplish that goal. Board Member McKenzie stated that none of us envy the tough decisions City Council has to make in the upcoming months; but make no mistake, that decision will be between maintaining a world-class educational system and a School system that will struggle to meet even the minimum standards. This is not just a decision about budgets and spending. This decision will affect our economy, the City's welfare and tens of thousands of our students' futures. With the proposed budget reductions, the School Division will no longer be able to challenge our best students through Gifted and Academy programs. These decisions are difficult. Councilman Davis stated he, as well as many others around the table, graduated from the Virginia Beach Public School System and are serving public office to ensure the next generations have more opportunities than we had. Mr. Davis stated he is in an interesting situation with the proposed Budget as he voted to get rid of the previous Funding Formula; the proposed Funding Formula is an improvement from the pYevious one. While he recognizes the importance of education, he also feels it should be balanced with everything else that attracts families to come to the City and raise a family. He expressed concern over moving forward with a Budget that is not sustainable, continuing to set a bad precedent. Mr. Davis advised he would like to have the School Board say "We cannot operate with a dollar less than the $390-Million, and it is so important to have that so we are asking for a tax increase. " The School System is responsible for providing an education system that's second to none in this country. We all recognize it is a tough political year; but, this is not the time to be political. This is the time to make the right decision. April 3, 2012 -45- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP (Continued) Board Member Davis stated it's the School Board's job Zo present a budget of need and the budget of need doesn't meet all the needs. She feels that full-day kindergarten is needed in the City and it is time to fix the administrative and classified pay scales. The budget presented was looked at veYy closely and does not damage the integrity of the instructional program and gives something for the employees. Councilman Wood stated for anyone to say that Council is not invested in the School system is disingenuous. He stated the Funding Formula was flawed and it stopped working when the real estate tax was lowered. No one disputes that education is core service in the City and we need to work together to get a sustainable Funding Formula so we are not forced to continue this dysfunctional relationship every year. Now is not the time to be political but the time to do what is right and work together. Councilman Moss advised his comments are from the perspective of families. The reason there is a shortfall in money is because families and businesses have a shortfall in revenue and are not spending as much. It is important to fundamentally understand the building block for revenue comes from residents and businesses. Councilman Moss advised he differs from his peers as he does not expect the School Board to tell him to raise taxes. He approaches the City's Budget much like he does his family budget. He feels Public Safety is the first funding priority of the City and Schools funding is second. He advised he and Councilman DeSteph will be presenting an "Alternative Budget" as they do not feel the City Manager's Budget represents the best offer for taxpayers or Schools. Board Member Seery feels this meeting benefits the Schools and the City as a whole and he is certain the citizens appreciate the effort. He feels it is in the best interests of the City for City Council to make the Schools more of a budget priority. Over the Zast four (4) years, over $120-MILLION has been cut from the Schools; however, the Schools have continued to excel and have definitely "done more with less ". The School Board presented a responsible budget to City Council and expressed concern if those funds aren't provided the Schools are going to have to cut some core services to the students. Mr. Seery requested City Council reprioritize the needs of the City so that public safery and public education are first. Board Member Holtz stated, in the past, Ciry Council has not only funded the Schools needs but often the wants. Those days are over. Ms. Holtz will not support a tax increase until she is assured that all of the revenue streams have been exhausted and every taxpayer's money has been wisely spent. April 3, 2012 -46- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP (Contiiiued) Councilman Dyer stated this meeting is a wonderful opportunity and moving forward it is best to remember that communication is going to be an essential part of government as we continue to go through transition over the next few years. The problems the City is facing are not unique to Virginia Beach. Councilman Dyer feels that the City goes into a crisis management form of budgeting and as we move forward this is going to have to change. The City should move to the budget process being more of a"balanced scorecard" that will help identify the priorities and is transparent to citizens. The City needs better civic engagement because government is changing. Councilman Dyer supports economic development; however, the City needs to use the revenue wisely and explain to citizens why certain projects are moving forward while others are "on hold ". Board Member Salyer advised everyone knew this day was coming for a long time as the warning signs have been there. Mr. Salyer expressed his hope that everyone walk away with "lessons learned " not "lessons observed ". This is not an "us " and "them " scenario; rather a"we " are in this together. He was elected to solve problems and that is what he will continue attempting to do rather than point fingers, suggesting the City Council and School Board get to work and solve this issue. Councilman Diezel stated the question is how to define "sustainabiliry" and then how is it mapped out. He advised if we cannot define where we are going and how we are going to get there, the City will be right back in the same spot next year. Everyone is supportive of a strong School System but in the face of these economic realities, I believe Citizens would support a tax increase if they knew that money was going specifically to Schools. . Board Member McLeod advised she is not in favor of raising taxes as everyone is having hardships. She was elected to provide oversight for the Schools and make sure what is best for the Schools is happening; not to decide where the revenue comes from. Dr. Merrill and Mr. Hanzaker have prepared a great budget based on numbers they were given. To use the Schools as a"scapegoat" is wrong and will happen again in two (2) years because this process is not sustainable. Ms. McLeod advised she will support City Council by saying she will make sure Schools are great; however, it is City Council's job to find the revenue to support the City services. Councilman DeSteph agrees that Virginia Beach is the best run City in the world and the education system plays a huge role. The Ciry should focus on the "needs " and not the "wants ". Councilman DeSteph does not feel the discussion for a tax increase is for the basic requirements of government needs; Public Safety, Education, basic infrastructure. Instead it is for things the City "wants " such as April 3, 2012 -47- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP (Condnued) Convention Center Hotels. Councilman DeSteph expressed concern over the money wasted each year on electriciry, energy performance contracts and grants. He stated he can drive by any school on any given night and see lights on and they should be turned off. Board Member Reid agrees with Vice-Chairman Brunke. He also stated the City has lowest crime rate of a large city in the Country and he feels that is attributable to the Middle School Sports Programs and extra-curricular activities offered. The City has the 5"' best School System in the United States in providing education and a future for our children. The City is also one of the best cities in which to live; the accolades go on and on but the basis for all of them is the function of a good educational systern. The educational system is the foundation and the future of Virginia Beach. These students are going to grow up and purchase homes and create jobs. The School Board does not have the authoYity to tax nor is it our responsibility. The School Board's responsibility is to educate the children in the Ciry and provide them with the best possible education. The Schools are doing a lot of good things; however, there is always room for improvement. And that goes for the City Council as well. If taxes are raised to support the School System, then that is something City Council is going to have to step up and do. Councilman Uhrin advised it seems like a common theme is "sustainabiliry ". The old Formula was set on a particular year's budget and whatever that percentage was moving fortvard and he hopes that the School Board and City Council would reconsider the merits of that Formula. The State's Funding for education has been reduced by $1-BILLION and to say that is not going to impact localities budgets is silly. Councilman Uhrin hopes that City Council come together as one and communicate the impacts to the Members of the General Assembly. Had the State not reduced the City's Budget by $30-MILLION, we would not be having this discussion today. Council Lady Wilson stated she has served on both bodies and is the only one that can understand how dicult this is. At the end of the day, the School Board and City Council represent the same people, and they expect us to be statesmen-like and get the job done. The Citizens do not want to have to worry if their children are going to have transportation or what jobs are being created through the economic development pYOCess. They simply want it done. Council Lady Wilson requested the Formula be re- visi ted. Chairman Edwards advised the School Board needs substantially more money and requests it be on a permanent stream and taken fYOm the Reserve Funding. Over the past three (3) years, appYOximately 380 positions. Until this year, we were able to accommodate the reduction through attrition. April 3, 2012 -48- CITY COUNCIL/SCHOOL BOARD JOINT WORKSHOP (Continued) The Superintenderrt's "Estimate of Needs " had some "hot buttons "; however, that was necessary because the Schools had hit a limit on what could be reasonably done in terms of adding more kids into every class. If Schools only receive the funds recommended in the City Manager's Proposed Budget, the School Board will very likely be looking at furloughing, which is three (3) days without pay. Chainnan Edwards advised his responsibility is to attempt to sustain the Schools that we all inherited when we were elected to this Board and he does not want to see them go down in the dumps. Mayor Sessoms expressed appreciation to the Members of School Board and City Council for a productive meeting. He stated the meeting is one of the best he has attended with both bodies. Mayor Sessoms also stated that no one would have recommended balancing the Budget the way we have in the past three (3) years; however, we were in extraordinary times and we did things that were not popular. Mayor Sessoms stated we have an efficient run School System and City as a whole. This is a balancing act and we must all work together to get through these tough times. Budget was balanced the past three (3) years no one would ever recommend we go forward with a balanced budget. The City Council/School Board joint Workshop Adjourned at S: 30 P.M. April3, 2012 -49- CITY COUNCIL'S BRIEFING FY2012-I3 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KALVORT 5:35 P.M. Mayor Sessoms introduced Michael Kalvort, Director - Parks and Recreation. Mr. Kalvort expressed his appreciation to City Council for their continued support:. Department of Parks and Recreatioil BUd-et Work-hop rlpril 3, _'E.) 1 2 Michr.iel l Kah-ort., C'f'FZF The Departnzent's Operating Budget increased 4.95%from FY2011-12: I'arl.ks asnd 12ecreat.i<>n (7perating f3tid"ei. ? ME . ammmunm ApYil 3, 2012 -50- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KALVORT (Continued) Parks and Rcci-catiori (>pcratin- Bucl-et aof-fd) iaas - - M1tl?latics .1.i12,972 2fl.J3 5?.?`I02A3J 28.30 $ ?A54fi5 ?? "t].OtS 313 r?r?iny. Uesi9', I G A>6 ? 00 (32&.2]] 7.00 Lb.tU1 4.411 F.C?DC•vel?pmant . . M k . . . . . ... ... . . . r 1,U34.457 / UU 05.?h4 -I.00 ?. . ^ , DevabP?nsn . 1.413 ,H87 18_12 1.a1H.St3t 1tl12 .! YKavl H4fi.Afl $ ?.1fl4.)4Fi 5.3kY'r?? Sublotal G43.k03.A:i`i R43.3H $ 41i,lAA.11H1 Oparatiuiis F'arks atld Rccreatic>n Opeiating Bus3-got (eo i'a) TrFne:fars .S 2.]Ot.[H? G F J,e00,3,fi o '6 I,PU9.OSA 7u.30.e Debt Sarvica 3.V If?.4?.i3 ti 1.3..._.3vv o t.1e.. 42:i 43-13 iu Depc?rtninn?elTOtnl Ssn.a_<.F?1 ti.i.i.3d S Sft.?1E1...4t ElaC>.09 .....fil3l.uoo 41Yx.??? April 3, 2012 -51- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KAL VORT (Continued) 61 % of the Department Budget is from the Parks and Recreation Special Revenue Fund with 61 % of expenditures for personnel.• E,'Y 20 t 2- 13 13accig?;ec Below are the Department's Significant Issues: Parks and Recre.ition Sig;nificzint Is:;ucS September "_!) 12 op-ing of Williams Farm Recreation Center and cloeing of Bow Creek Reoreation Ce?tar for modarnization Budget m -taine current divided roadway mowing cycles at 20-21 dny. ($ I frfi.3V9) Schooi's facilities and groundc m ing and naintenance cycl s degrading from t 2 - I 4 days to 1 G- 1 Y days (5;:25,426 / 7.0 FTE's) Additionai funding for Landscaps Maintenanca for s 'ew CIR. prujects and previously acquired properties ($13,2.199) Pay-As-YOU-Co funding tor reserve for futura CIP projects (5;1,?`17,-F(ii) State c:ontract purchasa of five ParaTraneit 'i4-passenger vehi Iufrom lund balance (F:)1,9)()) April3, 2012 -52- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KALVORT (Continued) Below are the Department's Trends and Highlights: irl.s and Rc-crc<itic7n nc9.s <s.nct Ftil?,;hlig;lil:s i. In?;r?.?:vac1 narKS v?sita[io?in tiY ??t?7ai?s :an<i vis?tore.- 2.45A.?.9;3 i. Iriera??v?c? 1 Vro?r???t? ?ca4??a->Slu fc?? (uc? wa?ve?ry du? Lo ac.ur?ort?y ?. Inr,?E?aso-?d ?ariiciP?tir.n li? ?iilvar tin?iakwr?. ??.?i?F, FitnFass and Laarn to Sw?m Progrzims i. Mark??t-b?sc?d fr?r iiicro.a_.ca wh?.??ro .?i>ProF riz3tc - Twc? <lull?.r i ivrc+fiyF3 ir? ??ci??lt raic.?axati<?r. vc3rilc+? rricir?iY>Fjrsliip- '4?`i To ,':;551 r - Mc.ntli-tc?-montt? ?e3c.ra.-3ti???c.niAr rris?iibar?fiip ca?tic.ri in ia-sp???sa to ciastomar re?qiiwstE i. Larelat%t out-of-set-1 Li-es YUUth desveiloprti?nt V?ovidesr ir, Viryiriia ,. „E.rrt 11 .e:17 ,. ?r-.d dAp"i.?,.a„r ..oi.,.,if.>" nn„.:?- ies,s9, Below are the Department's Critical Services NOT funded: P.ai-ks ::i tt d R.c-cx'aal.ion Critic.7l Se:rvi.ces NCYI' Pin:i d.cd. Sct?<+ol M??i??tFii'?2r?ca ai. Mc?wi??y !_:YClas- $32;:.?1.26 to r ritai - r?t w?n0 Y,=1bs uf 1 Z- IA.aYaYS: ?[F?arwisrj will 1a3riylhan,to 'I 0, 18r? ci'ays Cio- --d Girls Bas-tb,,ll- Y.23,406 tu ma ntain the, r nt n iibar oi' aigt?t to n a;a??m?s Aach f-? ?15 taams M1eid at midcliw schools; ca[t?aiwisa3 ?atluc?d bY ?ric? to twc r.?ar.ia?s pr3r Lua??? <) tor F:-.x{?an ot fha llrba?i F??rrr.st M.ir?agamant I">rogram- $40C), 11 i?oighbo?-M1??od st?o.?t tro? ????'??ntona?7co, hazai?]ous troo <k?.':?to???ont ?ncl [roa-? r?'.plaroniont? April 3, 2012 -53- CITY CO UNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKSAND RE CREA TION-MICHAEL KALVORT (Continued) Below is the Department's Capital Improvement Program for FY2013 - 2018: Capital lii-i}ii'c>vernieist Pro-gi-anz FY2013l1"Y C)ifi ParksandRe rsation andthe total 6- 9+3U,792,266 yaar funding amount Cei:}"J12<ll BLLdgf:l. ParksandRecreation :n11,9h'3,(lS1530,7`l2,?(6 :I:lA,£i()?.SAS Below is the Department's CIP Projected Funded by type: Parks <ind Recre arioi, CrF' Projects Fur,clUCl by „ ? e F1" '{) 1 2-7? Clacu P`1'30ll-7:' [1'301?-1? I--Y2077-18 ? 4w iw • Faci4i[y Replacement ? Facility Rapiacemen[ Facility Replace ent (51./°'0) {]2 3%) {47.3%) - Facility Repeir u • Facilfty Repxiir & • Facility R=pair 8 Renovation (38.5°/oj Renovation (17.3%) Renovation (3509%) Faciiity Development Facility Developmant - Faciilty Develop ent {11 g%) {t03'/o) {17 7%) April 3, 2012 -54- CITY COUNCIL'S BRIEFING FY 2012-13 RESDURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KALVORT (Continued) Below is the Department's CIP Funded Projects: Park;; ancl Re;creation CIP Fi3nded Proje cts ' • • 4.080 Sport. plex and Fieltl Hockey Natlonal 52.3]0.349 539t,3 I6 ti t3- . Training Ganter ftepairs entl R- ovetionc . 4.300 Community Recreatian Genter Repairs 515,234.073 $1 .978.542 FY 13- FY 17 end Renovatio- I 4.301 Parkn and Special Use Faciiities $4.550.250 $1.11<,682 FY'13-FY'17 an Davalapme[ d Reno va[ions nntractual Obligatioiis 4.302 Gop Cour?e>C $500,000 5120,000 FY' 13- FY 17 4.305Ten- CourtRanovation? Ph- 3 51,225.000 $125,000 FY'13-F1't7 4_307 Athletic Fields Lightiny & Renovations 51.17=.000 $150.000 FY 13-FY 17 Pha.e 3 4.300 MountTrashmoreSighature Perk $500,000 $250.000 FY 13-FY 14 . Reiiovation, Pha.e 2 . 4.502 Lynnhaven BuatRampand BeacM1 Facili[r $149.527 549,527 Fl" 11-FY 16 Fepairs and Renovafions- Phase 1 4.517 ;[umpy Lake Golf Co-e Leaee 3456.265 $96,265 FY" 13- FY 17 Obligati- ' I'arks aiiil Rccreztrioic C.'IP E icndicl 1'roie .SGU P-k PlEavnround Ranovatfons- PF?asE? 3 4t.7ntJ.OCin .Y,s10.000 t,-('-Y17 i._.o '+??at?on cf kio?n, Crbak Facraaiion -'v. 113.-1 F'l i_. - Fv 1 i a.Cll4 Cv HikawFyc 8 Trt?iis Plan $L.::1';i.tiUV 3?1 Yv,UUO 4_07 ,T e1r.an[` 1uy1F'h`as<?v?in?or?t_?- $SDO,oOC) ?.tOC,?00 fY'13-IV'I7 4_30. nF'a2 on 5T25.oo0 5125.000 f V 13-1 Y 17 n...0 Fn alur.il ,eae- hnca's 'FE.OOO.OOO S.t,o0.000 FV 1 Y tE 4.'i0 an n a?na?o9Proraieim 5[o A,9--t-n - 'F'l.-tot'l.OUCI 'J.SOO.eioO `i 13-1V 17 Fle?ac.?uiicaai?<.F+o???tAVi.iu?..il?ori 3tt...,oo.oVO $c.oClJ.OnO FYt3 4.11 1, April3, 2012 -55- CITY COUNCIL'S BRIEFING FY 2012-13 RESOURCE MANAGEMENT PLAN CULTURAL and RECREATIONAL OPPORTUNITIES PARKS AND RECREATION-MICHAEL KALVORT (Continued) ct,D C tuSiO «S j- Reasonsfar Growth in FV'130perating Butlget: • GASC3 54 n requires transfers to GIP be reflectetl in the oparating budget- $2,026.069 - Williams Farm Recreation Center debt s -$t,325,722 • Wiliiams Farm Recreation Center and park operalions- $321,992 • Lantlscape Maintenance funding for roadways, compteted CIP projects and acquired propefties- $157,940 • Additional VDOTfuntls for roatlway n intenance- $'149,223 • PurcM1ase offiva ParaTransit vehicles, $380.290 from fund balance • Revenue fram increasect user fees- $30(3.023 y- Ersiciencies ana savings: - Golf privatiz2tion sav s $1.283,606 in osts, atlds $200,000 in s • Extensive voluntear worktarce equai to 81 F!'E'sand $'1.644.027 In staH )-Annuai Value to City from Parhs and Recreation (2011 Trust for Public Land Study): • $2.2 million in eal estate taxes frum properties acijacent to or r parks on ^torm water n naJen-nt avoided trea[ment - . - si .5 milli r • 538.5 milliunin avoidetl per nal health care co,ts for active c tizens Mayor Sessoms thanked Ms. Kalvort and the entire Team for their work. April 3, 2012 -56- CITY COUNCIL COMMENTS 5:31 P.M. Council Members Uhrin and Wood distributed a copy of the attached Draft "Resolution requesting the Circuit Court Order that a Referendum Election be held on November 6, 2012, on the question of whether the City Council Should Adopt an Ordinance Approving the Expansion of the Tide Light Rail System into the City of Virginia Beach ". April 3, 2012 -57- ADJOURNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 6:I0 P.M. Aman a Finley- arnes, C Deputy Ciry Clerk, II uth Hodges Fraser, MMC City Clerk April 3, 2012