APRIL 12, 2016 WOKSHOP MINUTES -1-
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 12, 2016
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council
Conference Room, Tuesday, April 12, 2016, at 2:30 P.M.
Council Members Present:
M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice
Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Amelia N.
Ross-Hammond, Mayor William D. Sessoms, Jr., John E. Uhrin,
Rosemary Wilson and James L. Wood
Council Members Absent:
None
April 12, 2016
-2-
ADD ON
Mayor Sessoms advised Council Lady Henley asked if Beaches and Waterways Commission could study
"Event Homes"throughout the City. Mayor Sessoms asked Tom Fraim, Chair of the Commission, and he
agreed. This will allow the issue to be looked at City-wide and not just in Sandbridge.
Also, Councilman Uhrin advised he will be bringing the attached Ordinance for City Council to consider
at the April 19, 2016, Formal Session.
April 12, 2016
REQUESTED BY COUNCILMEMBER UHRIN
1 AN ORDINANCE TO AMEND SECTION 21-359 OF THE
2 CITY CODE REGARDING PARKING PERMITS IN THE
3 RESORT PERMIT AREA AND TO MAKE RELATED
4 ADJUSTMENTS TO REVENUES
5
6 SECTION AMENDED: § 21-359
7
8 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA
9 BEACH, VIRGINIA:
10
11 1. That Section 21-359 of the City Code is hereby amended and reordained, to read
12 as follows:
13
14 Sec. 21-359. - Fees.
15
16 Fees required under this Division shall be set in an amount to be determined by
17 the City Manager or his designee. as follows:
18
19 - - - - -- - -- - - •• - -_ - _ _ ..
20 issued for a single residence, and five dollars ($5.00) for each additional
21 permit. No more than four (4) residential parking permits shall be i-sued
22 per year per residence.
23
24 - e -- •' -- - - •-• -- - ;. 9." .
25
26 - - - . . ---- _. e_ - - •• - __ . :. 9.9 .
27
28 (d) For an annual or replacement guest permit, two dollars ($2.00). No more
29 - - - - - - - - •• - - - - - - - - - .
30
31 (e) For a temporary guest permit, no fee. No more than ten (10) temporary
32 guest permits shall be issued per week per residence. The city's parking
33 systems management office may consider requests for more than ten (10)
34 temporary guest permits per week per residence on a case-by-case basis.
35
36 2. That the City Manager is directed to reduce revenues and expenditures in the
37 FY2015-16 Operating Budget to reflect a reduction in monthly business parking permit
38 fees from $20.00 to $10.00.
39
40 3. That the revenue projection for FY2016-17 reflect a reduction in monthly
41 business parking fees from $20.00 to $10.00.
42
43 Adopted by the City Council of the City of Virginia Beach, Virginia, on this
44 day of , 2016.
APPROVED AS TO LEGAL SUFFICIENCY:
yP•ih
City Attorney's Office
CA13728/R-1/April 11, 2016
-3-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
2:33 P.M.
Mayor Sessoms welcomed Doug Smith, Deputy City Manager. Mr. Smith expressed his appreciation to
City Council for their continued support of this Project:
City Council Workshop
April 12. 2016
Below is the overview of today's presentation:
Presentation Overview
Tourism Development Financing Program (TDFP)
Legislation and Ordinances
Local Process
27u' Street Hotel/Retail Project
Project Description
Evaluation
Industry Input
City Manager Assessment & Recommendations
April 12, 2016
-4-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Below is the Policy adopted by City Council on March 13, 2012, with the amendment of November 17,
2015,for projects with a funding gap of 20-30%.•
Council Adopted Policy
Project Rerjuirements Retaus, pprcved
Capital tment M rec,uuerrients. and meets some all of
Taxable sales (:.1 r4 the rollo.r-� g
Increases year-round app a n:estr e rt abs. .ht m
emplo,r, n!
Crew cnn "m of t>)hull-time
Fills a toss void
cOU 1a 'obs
Located in the tourism zone
Proven pnvate financing gap Redr p� ;Dng dw=ding
orfa,iNt. or
Avoids additional puh;-c
investment Is premr fila brans gap
Below are the roles of the Government relating to the Tourism Development Financing Program:
TDFP Governmental Roles
City Council adopts ordinance based upon
The transformative rest rg Resort Area Strategic
Action Plar RASAP;def ler le
The projects gap financing but for incent :e need
Virginia Beach Development Authority(VBDA)
Creates the performance agreements financial mechanism
Executes the performance agreement
State
V7C -ides Cty in crafting stronge t apr�isation f n;'e.
V .�rn<r RE Sir a .r,A rrr,,city 1VRA sent r v canhn' arrangement
Calth of Vr ' 1non
April 12, 2016
-5-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Below is the Local Process in following the Policy:
Local TDFP Process Following Policy
Below is an overview of the 27`x'Street Hotel/Retail Project:
27th Street Hotel/Retail Project
Steps taken to date
Project Overview
Staff Analysis: Application merits consideration
Review Consistency with RASAP
Historical Impact of Changing Resort
Evaluation
Industry feedback
April 12, 2016
-6-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Below are the steps taken to-date regarding the 27"`Street Hotel/Retail Project Proposal:
Steps taken to date
June 15, 2015 SGA receives 27 Street Hotel/Retail
Project Proposal
January 12. 2016 CC Presentation
January 19. 2016 VBDA Deferral request
Virginia Tourism Corporation (VTC) Letters
January 22
February 18
February 26
January 26. 2016 City Council Moratorium
Continued evaluation of financing and constructions costs
Gathered Industry feedback
Met with Virginia Tourism Corporation
The redevelopment demolition is key to this Policy:
27th Street Hotel/Retail Project
New Development
27 Street Hotei Retail Project 156 rooms
Retail/Restaurants
Atlantic Avenue 19,000 sf
Pacific Avenue mixed-use garage 8.000 sf
Parking Garage 448 spaces
Redevelopment Demolition
Seagull Motel on the Beach(built 1972) 51 rooms
Sunshine Inn 48 rooms
Seaside Motel (built 1967) 46 rooms
Dairy Queen
April 12, 2016
9
-7-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
27t" Street Hotel/Retail Project
• 210-300 FTE jobs and 50 seasonal
• 156 rooms
• Hyatt indicates will be best Hyatt
House
- Upscale according to STR
- Custom interior design
Single load design
- 19 story high rise
- Oversized suites
- 2/3 have kitchenettes
- Higher level materials in rooms
t • Hyatt brand
,'if°" - ;:iii,'
• Introduces a new loyalty program
r0i 1.',-.M „tl
27th Street Hotel/Retail Project
• 19,000 sf
• Specialty retail shops
h ��• Y
"` • Signature restaurants
• n ,„ {i • Generates year-round
�p 04 economic activity
""e,.„__,/ ;___„•.••,.-- • Branded "Hyatt Connexion"
April 12, 2016
-8-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Below is an overview of the Pacific Avenue Mixed-Use Garage:
Pacific Ave Mixed-Use Garage
• H • =tot
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:: MIL
---1111111L, No
. � ; 111
,,,
• 8 000 sf of retail • —9 stories
• -148 part. g spaces • ( O&P.1
• 100—20u spaces public • Addresses Pacific Ave aesthetics
The Resort Area Strategic Action Plan includes the following:
Resort Area Strategic Action Plan
(RASAP)
The RASAP
seeks to encourage redevelopment
that shifts more hotel product to higher levels of
STR rating such as 'Upper Upscale and
"Upscale"
that will not only produce more hotel tax revenue
to the City
but also attract a higher income visitor who is
willing to pay for a better product
April 12, 2016
-9-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
27th Street Hotel/Retail Project Evaluation:
RASAP Goals
27th Street Hyatt
RASAP Development House/Connexion
Enhance.xeual access to the S nr,i8ion to upgrade 27t1r. Street
oceanfront connector
Provide additional higher �9 story oversized extended stay
qualrty hotels suites replacing three aged
Continue to focus on achieving
products
Year Round Resort eases local acts qty and
Create great distracts with attracts longer off-season stays
distinctive identes Hyatt Connexion
Concentrate retail 27.000 of of hgh end reta l and
national restaurants
Below is the historical impact of changing the Resort Area:
Historical Impact of Changing Resort Area
• Ovnr Last 10 years 1 upper upscale ane 2 upscale hotels have Seen
aridr.d to the resort area.w nr n ore it vclopnu�nt of oldr i r tx.ctivs
• Dunnq tluat tines.Average Daily Rates ADRI leave increased pnmanly ax
a result of an increase in upper upscale and upscale rooms
• From 2Ur 6 to 2013.Hotel Revenues in c:rsed in rho rips .rte anri upp<,.r
r pscolr.ioonrs dv 46.9 .and.,36.7 r i...ctivciy. ADRs m u,�a•d rA:nnq
the same period by 18 3- and 14_ -DR s also increased for al'.
ratvgnrs S.
• 2014 ADRs were 5161 18 for upper upscale and 8 t 33 82 for upscale
hotels ADR s for other hotels were less but still increased
• Hotel tax revenue for the C tv vi FY ' :ns 527.8 million in o a
33 n nose sinr 2006.miler total r, m oighr,stayed hurt the game:31
2.1 million.
• Visitors Ncarly Halt Id7 t of visitors111,r-Ana n ra�tbovr Stn(ih.rip
from 37' in 2000. Ovetail has incroavrmd 2
April 12, 2016
-10-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Below is the criteria evaluation for the 27th Street Hotel/Retail Project:
27th Street Hotel/Retail Project
TDFP Criteria Evaluation
Criteria Yes/No Comment
l-11010)0m iptlal Inv- 1111,,1 of:.0011
Rrovida,t i.able sales>Sir 1 annu:i1i. Yes
Innr,ase0,1r r�twin nil Inyment Yrs r '_.
F ills a(1011,1,0 rrev ur ,ii isnt t.1ni kt t ay I'I;in The issue ,
Is located tit Ute Iounsnr/one Ye:. ass
kedevelot, vitlnt I E r upscah I .,tel Yes .:art sI I s,.cin
Includes sh ucturud parhin0 Yoa
Concentriteil Ketal Yes
Streetsc+pt a�I`os nu nts 27th i,nnector Y:s
Finance fl to I n vale I_+teal the HI neral Ycs
need
To qualify for 30%gap incentive
P7.tnnun rca/star im, dnretrt nl�;lrSi Yos !-'U(
At least 50 fill tone FTEs Ops i•,.I ❑.
nwtels
Is a ptemri rr n„II of hNs a brat d rrtth Yes I hstl'
Below is the analysis performed by Patty Phillips, Finance—Director:
27th Street Hotel/Retail Project : Gap and
30-Year Estimated Fiscal Impact*
Simple NPV
Q(4! Developer Q( Dever
Net Fiscal Impact $72.4 $92.4 $365 $465
(before 1%Remittance of Sales Tax)
1%General Sales Tax (9.1) (13.1) (4.8) (7.0)
Net Fiscal impact $63.3 $79.3 $33.7 $39.5
Total Gap is$23 million:NPV of City share estimated between 54.8-57 M
paid in annual grants over 30 years from 1%local sales tax generated by
the project. If sales projections not received.then less would be granted.
No direct outlay of funds by the City.
•
April 12, 2016
-11-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Hyatt Evaluation: Positive Local Impact
(per annum)
Old Hotels 1 Dairy Hyatt House I Retail
Queen
Total rooms 145 156
Total retail square feet 1,100 sf 27,000 sf
Annual sales $2.9 million $17.6 to$26.6 minion
Taxes
RE,Personal $146,000 $550,000
Property
Sales&Occupancy $325,000 $1.3 to$1.9 million
Employment 75-100 210-300+50 seasonal
Public Parking 0 100—200 spaces
Not, 1,a state s lies in'
Staff has met with the Hotel industry and below is an overview of their feedback:
Hotel Association Feedback
Does not 'fill tourism deficiency (void)
Does not have a 'positive impact on local business
community"
Existing, comparable hotels w/o incentive
Inflated. inefficient construction costs
Hyatt brand "flag- can go away
Hyatt reservations/rewards program "vastly
overvalued"
April 12, 2016
i I I
-12-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Hotel Association Feedback
Gives an unfair competitive advantage over
existing hotels
Already well under construction
Parking
Would open floodgates for subsidized
redevelopment.
Completely unrealistic revenue projections
City Manager Hansen provided a copy of the City Council Policy:
City Manager Assessment
Paragraph.1 3 Prerequis tes
Tximm f.l,�rkatiny Plan.Tlir,Ri�SHP satisfaa this
C r n I acloptud TrItri,ffi Z.rncr Drmu `�/
Dc F ,pr.�r shor fati in p1(1Jr.rt 1U11(.i" "(.ntud key Fonar r Dire(
Paragraph 52 Evaluation
1.11f 10 C.1
Ti‘rrblo.salq,of+51 Cl p[;r year
Iec r(;ases year round en�ploynu�nt F�
Falk vrnd u�Toursin Ala ricehnq Plan s
Loratr,d ci a Tounsn Zone
S t ed f%.�i Gap`Enna n,�inrt! {
protnnL ,irt r,i Ci� in.a�slincit
April 12, 2016
-13-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
City Manager Assessment continued
City Council Policy Paragraph 5-} Bnefings
Can Cn incl pr .ids-d nft >>I direr. r :'lru y
�._ hal n:nnt A,ith;ntw - , r slur;.I tr•ital
Mayor req neeted expired
City Counc-1 Poncy Parag� +ph 5 D .e'opmeot Perfc mance
Agreement
A(tr,r
[J-clittmi , yy r.::n tt, u..d.;md Dr ..i iii P-001, tit, X
Below are the City Manager's recommendations:
City Manager Recommendations
�,...-.1 , _... l 1. .,....�.... ., .,.... I.,.. _ ...
April 12, 2016
-14-
CITY MANAGER'S BRIEFINGS
TOURISM DEVELOPMENT
FINANCING PROGRAM(TDFP)
(Continued)
Council Discussion and Direction
Mayor Sessoms thanked Mr. Smith and the entire Stafffor all of their hard work on this project.
April 12, 2016
-15-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PLANNING
3:49 P.M.
Mayor Sessoms welcomed Barry Frankenfield, Director - Planning. Mr. Frankenfield expressed his
appreciation to City Council for their continued support of the Department:
Planning&
Community
Development
Planning & Community
Development
Budget Workshop - April 12, 2016
Barry Frankenfield
Director
Below is the Department Structure:
Department Structure
Comprehensive Planning(3.5)
Current Planning&Zoning(18)
Development Services Center(24)
Environment&Sustainability(7)
Planning Services(11)
Permits&Inspections(50)
SGA(15)
April 12, 2016
-16-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PLANNING
(Continued)
Below is an overview of the Department's roles and responsibilities:
A Little Bit of What We Do
Issued more than 35,100 building permits and 96,000 inspections
Over 2,900 plans submitted for review in Development Services
Assisted more than 3,000 at our reception counters
Zoning performed more than 41,100 inspections
and issued more than 1,500 permits
r Planning Commission/City Council heard 320 applications
i 990,000 total vehicles parked and 16,000 parking tickets issued
Below are significant ongoing efforts to improve efficiency, transparency and collaboration:
Improving How We Do Business
Significant ongoing effort to improve efficiency,
transparency and collaboration
Assessment survey,audit completed
All positions audited
Project teams working on process improvements
Many adjustments to staff responsibilities
Extensive training underway for customer service
April 12, 2016
-17-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PLANNING
(Continued)
Below is the Department's FY2016-2017 proposed Operating Budget:
Planning& Community Development
Operating Budget
Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FV 16 Amended to
Amended FTE Proposed FTE FY 17 Proposed
Planning Services $1,467,877 10.0 $1,957,139 11.0 $489,262 33.3%
E50 Programs& 735,307 7.0 789,727 7.0 $54,420 7.4%
Boards
Comprehensive 596,773 5.5 371,363 3.5 ($225,410) (37.8%)
Manning
Current Planning and 1,702,784 19.0 1,635,356 18.0 ($67,428) (4.0%)
Zoning
DSC 2,278,291 24.0 2,150,829 24.0 ($127,462) (5.6%)
Bldg.Permits and 3,877,846 50.0 3,735,526 50.0 ($142,320) (3.7%)
Inspections
Strategic Growth 587,501 5.0 834,804 7.0 $247,303 42.1%
Areas
Transportation 6,775,666 2.0 7,412,884 2.0 $637,879 9.4%
Planning
Special Events 3,940,476 4.0 4,225,946 7.0 $285,870 7.2%
Parking 5.435,298 9_0 5,224,$68 6.0 ($210,430) 3.9%
TetaF 527,397,819 135.5 $hn4'n.442 135.5 090,623 9.436
The majority of the Department's expenditures are related to Operations:
351
FY 2016-17 Budget
$7,183,999
25.4% $6,033,957
$455,171 21.3%
1.6%
Revenue by Category or by Fund
$5,214,501
18.4%
$4,22,
14.9%
$5,224,868 $672,373 $803,774
■General City Support 18.4% 2.4%� 2.8%
Planning Services Fees
■Parking Enterprise ''',.:) !";-''',n'
■Tourism Investment Fund Taxes,Fees&Transfers j " sx' ",;
■Water&Sewer Fund Transfert.
a Mass Transit and Trolley Operations -)-',1':'„''''
Budget by Expense Category
111=1111100) = Personnel ■Operating
Debt Service ■Reserves and Transfers
April 12, 2016
-18-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PLANNING
(Continued)
Below is the Department's Significant Issues:
Planning& Community Development
Significant Issues
Strategic Growth Areas Office and Parking Management Office will
be part of the PCD,consolidating land use and transportation
planning and related regulatory permitting
(note:Special Events/Resort Management to CVB not reflected)
Furthers plan development for the Interfacility Traffic Area Master
Plan:$375,000
r Funds P&CD customer service areas office renovations on the first
floor of the Operation Building:$350,000
Planning& Community Development
Significant Issues
r Supports HRT Mass Transit Operations:$6,351,497 and Trolley Mass
Transit:$832,502 which include(s)increased service hours,annual
accounting reconciliation,revenue shortages and rolling stock
replacements
Anticipates modest revenue increases due to associated planning and
development activity
A-We propose and in a future budget are looking forward to a major
overhaul of the codes and ordinances that have grown clumsy and
unruly over the years
April 12, 2016
-19-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PLANNING
(Continued)
Looking Ahead
r The merge with SGA and Parking will consolidate Planning/Zoning
services Citywide
r Changing how we think about what we do and how we do it
P&CD significant effort to manage ongoing development to ensure it
is safe,attractive and supports Council goals and initiatives
We appreciate the support and direction we receive from City Council
and all of the Boards and Commissions who dedicate their time and
expertise to guide the growth and development of the City
Mayor Sessoms expressed his appreciation to Mr. Frankenfleld and the entire Department for a job well
done.
Mayor Sessoms advised City Council would take a break and reconvene at 4:20 P.M.
April 12, 2016
-20-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
4:20 P.M.
Mayor Sessoms recalled the City Council's Workshop to Order.
Mayor Sessoms welcomed Robert S. Montague, Jr., Public Utilities —Interim Director. Mr. Montague
expressed his appreciation to City Council for their continued support:
s¢v+u: yf
Z
Public Utilities
Budget Workshop April 12, 2016
Robert S. Montague, Jr.
Interim Director
Below is the Department's Mission:
Mission
Provide the highest quality and most
reliable public water supply and
wastewater collection services at the
lowest practical cost.
e "1111F7
t4 rimy „pa,
April 12, 2016
111
-21-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
(Continued)
�o�FRo�
Water Quality
in the News
• Elevated lead levels in Flint,MI water system focused
national attention on water quality and public health
• Lead is regulated by the EPA with required testing since
1992
• Public Utilities has proactively complied with all testing
requirements
• Public Utilities implemented a low lead/no-lead
specification for meters and fittings a full seven years before
the EPA mandate took effect
• Virginia Beach is fully compliant with all water quality
standards
• High quality and reliable water source
• Commitment to maintaining infrastructure
• Excellent treatment and distribution system management
Below are the Department's Recent Accomplishments:
Recent Accomplishments
v$= Tc_: • Updated format of the City
Services Bill implemented in
April 2015
• 22%of our customers now
participate in eBill
• Recently implemented
OneClick service for customers
to initiate payment from eBill
-' • Assumed Storm Water
= account management in July
2015 to provide seamless
v customer service
• Completed Nimmo Water Tank
April 12, 2016
II
-22-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
(Continued)
Below is the some of the Department's "Good News":
Good News
• Lowest charge for water supply in the region
and one of the lowest for combined water
and sanitary sewer charges
• Two AAA and highest AA bond ratings
• Consistently collect 99.5% of billed revenues
• Regional leader in system performance and
service response
Better News
No Rate Increases for FY 2017
Average monthly single-family residential bill at 6,000 gallons:
Fiscal Year Water Supply Wastewater Total Water+
Collection Sewer
2011 $30.87 $19.53 $50.40
2012 $30.87 $22.12 $52.99
2013 $30.87 $24.86 $55.73
2014 $30.87 $27.76 $58.63
2015 $30.87 $30.81 $61.68
2016 $30.87 $30.81 $61.68
2017 $30.87 $30.81 $61.68
April 12, 2016
11
-23-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
(Continued)
Below is the Department's FY2016-2017 proposed Operating Budget:
Public Utilities Operating Budget
FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FY 16
Program Unit Amended to FY 17
Amended FTE Proposed FTE
Pro•osed
Director's Office $458,522 3 $449,288 3 (9,234) -2.01%
Engineering Division 9,968,465 88 10,420,897 88 452,432 4.54%
Lake Gaston 3,346,966 0 3,300,000 0 (46,966) -1.40%
Facilities
Water Services 24,943,865 0 25,294,000 0 350,135 1.40%
Contract
Operations Division 31,077,260 257 30,102,554 253 (974,706) -3.14%
Business Division 7,849,632 70 8,978,525 70 1,128,893 14.38%
Debt Service 24,801,983 0 24,809,333 0 7,350 0.03%
Retiree Health Care 1,304,954 0 1,933,341 0 628,387 48.15%
&Reserves
Transfers to Other
J.6.930.132 Q 18.466.048 Q 1.535.916 9.07%
Funds
Total $120,681,779 418 $123,753,986 414 3,072,207 2.55%
7
Below is the Department's Expenditures:
Public Utilities FY 2016-17
Expenditures
.Contractual
/ -7 Services
7%
Capital Outlay I
2% Internal Services
Supplies and 3%
Other Charges
6%
April 12, 2016
I �I li
-24-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
(Continued)
Below is the Department's Revenues:
Public Utilities FY 2016-17
Revenues
li
Transfers for Billing
Support
1%
Water and Sewer Miscellaneous
Federal Interest Revenue
Line Connections Reimbursement
2% 2%
1%
Below are a few of the Department's Highlights:
FY 2017 Budget Highlights
• All current services were maintained and funded
within current rates and existing revenues
• No new debt issued; cash funding FY 2017 CIP-
$32.4M
• Continue to address aging infrastructure
• Ensure compliance with regulatory mandates
• Eliminates 4 FTE's in Operations Division
• Allows for replacement of department's analog
radios with digital-capable radios and equipment
April 12, 2016
1
-25-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC UTILITIES
(Continued)
Questions?
`iii , `
Aipai .0410.:u•,`4k: dai, ...
,. .
Mayor Sessoms expressed his appreciation to Mr. Montague and the entire Department for a job well
done.
April 12, 2016
1 il 1 1 11
-26-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
4:41 P.M.
Mayor Sessoms welcomed Phil Davenport, Public Works — Director. Mr. Davenport expressed his
appreciation to City Council for their continued support:
Ott''
Public Works
Budget Workshop April 12, 2016
Phillip A. Davenport
:149467)4<1;::
te° A .,Q�
Ae14117 4,..
4.-.0 ,-..p.
.p W P
Below is an overview of today's Presentation; however, the last four are regarding the Capital
Improvement Program (CIP)as those were previously presented to City Council:
Presentation Overview
• Operating Budget
—General Fund
— Fleet Management Internal Service Fund
—Storm Water Utility Fund
—Waste Management Enterprise Fund
• Buildings CIP-briefed on March 1, 2016
• Storm Water CIP-briefed on March 8, 2016
• Coastal CIP-briefed on March 15, 2016
• Roadways CIP-briefed on March 15, 2016
April 12, 2016
1 II
-27-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below is the Department's FY2016-2017 proposed Operating Budget:
Public Works Operating Budget
Program FY 15-16 FY 15- FY16-17 FY 16-17 Change FY 16
Unit Amended 16 FTE Proposed FTE Amended to FY 17
Proposed
General Fund $67,171,129 467.88 $65,118,700 447.88 $-2,052,429 -3.05%
Waste
Management $43,525,304 165 $44,893,885 157 $1,368,581 3.14%
Fund
ft4rmwMer $39,777,502 167 539,859,683 190 $82,181 0.2%
I/My Fund
City Garage ISF $13,290,237 78 $13,298,260 78 $8,023 0.1%
Fund
Fuel $6,550,504 0 $5,475,919 0 53,074,585 -16.4%
Multimodal
Transportation $25,562,348 0 $26,228,682 0 $666,334 2.6%
SR Fund
dplhl PrOlmt $285,426 3 51,139,647 8 5854,221 299.3%
Fund/light Roll
Other Funds $4,838,573 22 $5,016,964 22 $178,391 , 3.7%
Total 003,002,023 902.88 $201,031,740 902.18 $34717 0.15%
Below are the Department's Revenues:
FY2016-17 Public Works Budget
Revenues
Revenue from Me federal Transfers from Other
Revenue from Me Government funds
CommonuealM 282,597 n,Ml,]58
90,958,100 e% 61,9%
20.37% S9eNh Pond Rnems
228,8]0
a.Lt%
'x city wgron
�S zts33330
1052%
Rea 4nfe
2499,066
12.18%
Ii.
�„y- Y � RuromoMk License
4tr, 10000
CM,BesferXrvWs ''* $y xofelRoom Tu
2,3]0,6)2
�.2�19 Lsex
see Rom Lual Renun,nMeal Tav
2 569,269
Xurn3 129%
1,891,930
GF Support $21.1 million 11% 0901%
Revenue and Fees $179.8 million 89%
Total Budget $201,031,740
April 12, 2016
I II I I
-28-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below are the Department's Expenditures:
FY2016-17 Public Works Budget
Expenditures
Transfers
23,810,1171
Reserves 12,1 Personnel
1),96;264
914 61,6511,603
31%
OMMerrke
3,397,162
caeleA
3,633,2))
oper66ng ....
66,539,5311
Total Budget-$201,031,740
Below is a few of the Department's Accomplishments:
Accomplishments
Selected Completed Projects Selected Projects Under Construction in
FY17
• Brigadoon Lakes 44,45,&47 Dredging($1.1M) • Green Run Neighborhood SW Pipe Rehab($2.8M)
• Lake Dowdy Dam Spillway Repair($2400) • Glenwood Neighborhood SW Pipe Rehab($1.8M)
• Sunnyside Drive Outfall Modification($600K) • Kempsville Recreation Center)$32.2M)
• Human Service Withchduck Annex Renovation(SLUM) • Chesapeake Bay Aquarium Renovations($1.5M)
• 8-2 Generator/ComIT Data Center UP5($7500)
• Corporate Landing Improvements($1.AM) • Adam Thoroughgood House Visitor Center and ADA
• Southern Canal Lead Ditch&Culvert Improvements Improvements($2.2M)
(Crags Causeway,Head River Road&Indian Creek Road) • Housing Resource Center($30M)
($1.8M) • Indian River Road/Kempsville Road Intersection
• Lawson Forest Drainage Improvements($400K) Improvements($19M)
• Thoroughgood Drainage Improvements($1.6M) • Witchduck Road-Ph.II($60.6M)
• Muddy Creek Road Culvert Improvements($720K) • Burton Station Ph.I&II($11M)
• Corporate Landing Improvements($1.6M) • Cape Henry Tide Gates($1.BM)
• Nimmo Parkway/George Mason Signal Improvements South Lake Holly Phase I&II($5.3M)
($O.SM) • Holland Road-Ph.VI($59.6M)
• Princess Anne Road/Kempsville Road Intersection • Lerner Bridge)$119M)
($90M)
• Woodstock Cove Shoreline Stabliziation($577K) • Lynnhaven Parkway-Ph.)(1($39.8M)
• Bayville CreekDredging($710K)
• Crab Creek Maintenance Dredging($233K)
• Western Branch Lynnhaven River Maintenance Dredging
($.2M(
April 12, 2016
-29-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
GENERAL FUND
Below are the Expenditures from the General Fund:
General Fund Expenditures
[CATEGORY Pononnel
NAME]
$31,685,741
48.66%
Opentin8
$33,388,232
51.27%
Total Budget-$65,118,700
Total FTEs-447.88
April 12, 2016
II II
-30-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
What do we do?
• Operate and maintain the traffic signal system
• Maintain streets
• Dredge the Rudee Inlet and maintain navigational
aides
• Maintain bridges
• Building maintenance
• Program and project management of the City's
Roadway,Coastal, and Building projects
• Construction management and Inspections
• Payment of utility bills
Below are the General Fund trends:
General Fund Trends
• Increased demand for beach maintenance
services to outlying residential beaches
• Expansion of transportation fiber optic cable
network to traffic signals and City facilities
• Pavement resurfacing cycle is 28 years
• Reorganization of the Facilities Management
Group
• Building Maintenance will assume the
responsibility of providing custodial services to
the Aquarium
10
April 12, 2016
I
-31-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
General Fund Trends
Paving maintenance $10M for FY17
I
� ' m
m m
m o
° FY SY PISS FY 09 FY10 FY11 FY IS FY 13 FY 14 FY 19 FY IS FYI7 °
m =o
Artorhl Lana Meas OColhatorlLoeal Lana Mlles Pavement Cycle In Yours 1,
FLEET AND FUEL INTERNAL
SERVICES FUNDS
April 12, 2016
II
-32-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below are the expenses related to the Fleet and Fuel Funds:
Fleet and Fuel Funds
Capital Reserves Fuel
Equipment& 0.81% 2996
Reserves
1%
Opentin8
38% Personnel
31%
Total Budget Fleet-$13,298,260
Total Budget Fuel-$ 5,475,919
Total FTEs 78
Fleet Facts
+, e 78 FTEs
• • • 10 Fleet Management shops
t Wi_
• 3700 vehicles/equipment
( Titimp.F,•" • $67 per hour flat rate labor
• 4.5 days average turnaround
FY14 FY15 FY16(YTD)
V k Orders 31,007 32468 15,539
Preventive 6,033 6,117 2,910
Maintenance
Total 37,040 38,785 18,449
April 12, 2016
II ii
-33-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Fuel Consumption
Unleaded and Diesel Gallon Consumption
350 000 i
300 GOO 279,401 gallons
zs0000 254,351 gallons
xoo 000 1
150 000
100 CPO
50 OW
vmo-wx<ma Dema 3.a ovrna od o<,rrxa imocrss ma Do-vrzs 3ma,vrss amoo-vns umo-ms meoo-rns I
Total gallons consumed for FY15-2,353,859
15
Below are the Fleet Management Trends:
Fleet Management Trends
Price per gallon for FY17 budget-$2.0638
Unleaded and Diesel Average Monthly Fuel Cost
3s
2.5 —o—Unleaded
, y-Diesel
Unleaded-$1.0567
Diesel-$1.0894
o.s—
April 12, 2016
II
-34-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Fleet Asset Replacement
Projected Backlog-$5.1 million funding
535.00 .
$3000
$15.00 I
1520no - ------ -
Projected Backlog-$18,137,738 -Projected Budget
515.00 • -Projected Backlog
510.00
$5.00
R13 ,. fY 1s FV1s H.H. H. Hao H21 Frn H. H. H. Fyn Fr,
STORM WATER FUND
55
April 12, 2016
11
-35-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below are the expenses related to the Stormwater Fund:
Storm Water Fund
ne PMerfuMe n:1=senb
CIPTnmM Personnel
'7.71 it loi39%
nx
Peet service
CaPlbl F9ulpment
3%
PPerenns
25%
Total Budget-$39,859,683
Total FTEs-190
Below are the major components of the Program:
Three Major Components
Fully Integrated
Water Flood Control
Quality „AM:**
.
Operations&
Maintenance
April 12, 2016
1.
-36-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Operations and Maintenance
System has Multiple Components to Maintain:
• 1200 miles Pipe
• 160 miles Off Road Ditch
• 450 miles Roadside Ditch
• 15 Pump Stations
• 776 Lakes to inspect;491 Lakes to maintain
• 58 Dams/Spillways
• Mosquito Control
F
Stormwater — Water Quality
Surface Water Regulatory Compliance Division
• Implements the City's Municipal
Separate Storm Sewer System
(MS4)Permit to ensure compliance
— Manages compliance with the
Chesapeake Bay Total Maximum Daily
Load(TMDL)to reduce pollutants
— Manages water quality monitoring
• Administers compliance with the
Virginia Stormwater Management ?~k
Program(VSMP)for Public Works
Engineering projects
April 12, 2016
II
-37-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below is an overview of the Flood Control Program:
Flood Control
Crags Causeway
• Evaluate existing pipe system
capacities ''41,4
• Evaluate opportunities to
improve existing drainage
systems(by adding additional
pipes and inlets) "r,#T
• Study to see if pump station will
improve storm drainage capacity Muddy Creek Rd
• Contract with construction f;
companies to construct the
necessary drainage
improvement projects
Below is an overview of the Street Sweeping Program:
Street Sweeping
Goal:Improve water quality and maximize TMDL
responsiveness.
In House Sweeping:
• $980,855
• Sweep Oceanfront nightly May-Sept
• Sweep Town Center weekly s a ':
• Address spills and incidental needs 119
Contracted Sweeping:
• $2,250,000
• Sweep remainder of City 6 times per year
Contract Status:
— Advertised March 6th
— Pre-Bid held March 21st
— Bid opening is April 21x
FY 17=$3,230,855
April 12, 2016
-38-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below is an overview of the Mosquito Control Program:
Mosquito Control
• Budget moves from General Fund to
Storm Water Fund
• Transfer 20 FTEs into new Budget Unit
Mission
• Maintain ditches to prevent mosquito *+
breeding °t.
• Treat areas identified by Biologist's
monitoring program
• Included as part of our MS4 permit
• FY 17=$2,452,265
Storm Water Utility Fund Trends
• Flood Control(FC)becoming more complicated and
more expensive
• Storm Water and Surface Water Quality(WQ)
Regulations are more demanding
• More complicated FC and more demanding WQ
Regulations are increasing Operation and
Maintenance(O&M) Requirements
• Sea Level Rise is compounding FC,WQ and O&M
Requirements
• Existing funding will not be adequate as we move
forward in future years
6
April 12, 2016
-39-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
WASTE MANAGEMENT FUND
27
Below are the revenues and expenses to the Waste Management Enterprise Fund:
Waste Management Enterprise Fund
Revenue Expenditures
Support
$10,061,505
22% peMrves6
Ta
Wash j0.39% %571,08
Man�msnt
5E,300.000 21%
S%
$� 360• O6ar6as br
'% Xrvkes85Mh
$15,000
0.10%
SYTipping he $12,110,271$16,
$16,00QOtl 37%
36%
Total Budget-544,893,885
Total FTEs-157
April 12, 2016
I II I I
-40-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Waste Management Services
• Automated Trash Collection—130,000 tons per year
OM 'Y
SPSA Transfer Station Wheelabrator-RDF
• Yard Debris Collection—44,000 tons per year
KW-1 site KW-1 site(mulch)
Waste Management Services
• Bulky Item Pickup—5,000 tons per year
• VB Landfill&Resource Recovery Center—133,000 visitors
•
•
Welcome Donation/Reuse Recycling Opportunities
HHW Trash Mulch Operation
April 12, 2016
-41-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Waste Management Services
• Recycling Services-32,520 Tons in FY15
111
Every Other Week 4 Drop Off Sites
s i
41, IP
Communications, Outreach &
VBCCCw .;.
Brochures,Website,Social Media,VBTV, News
Releases,TV Interviews and more are used to
ensure accurate,clear,timely information.
A/13Vhg..Beach..
Ok.11411
4; ti
April 12, 2016
-42-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Below are some initiatives to control cost:
Initiatives to Control Cost
• Automation-Route Optimization
• $1.1M/year cost reduction
• $2.75M reduction in equipment inventory
• Bulk Item collections
• Switching from 2 to 1 operator per truck
• 6 FTE Reduction Proposed in FY 17
• Disposal at city Landfill saves$450K/year
• Yard Debris collections
• New Contract to KW-1;$600K/year Cost Reduction
• Yard Debris Routing
• Converted 3 FTE positions for FY17 to contract support for
peak seasons
• Total of 28.5 FTEs reduced since 2009
Services - Summary
Service Type Tons 1 Destination
MSW 130,000 Wheelabrator-RDF plant
Bulk 5,000 1 Landfill
Recycling 32,000 TFC-Recycling plant
Yard Debris 44,000 1KW-1 Mulch processing
MSW from LF Visitors; 13,500 ,VB Landfill
Total Waste Stream; 224,500
Direct landfill diversion rate 92%
April 12, 2016
1 1! 1 II
-43-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Equipment Replacement
Current Funding $1.7 M/yr Optimum funding$2.2 M/yr
Truck type Current Replacement Optimum Replacement
Inventory Cycle Inventory Cycle
Automation Tandem 39 10 38 7
Automation Single Axle 19 10 9 i 10
Rear Loaders 28 16 26 10
Boom 13 15 10 12
Hook Lift 5 15 5 12
Pup Trucks 3 15 3 12
Total: 107 91
Waste Management Fund
Fiscal Year Fund Type j Fee per household
FY 10/11* ;General Fund $ -
FY 11/12 (General Fund $ 10.00
FY 12/13 Special Revenue $ 10.00
FY 13/14 El Special Revenue 1 $ 21.36
FY 14/15 Enterprise Fund I $ 21.36
FY 15/16 Enterprise Fund 1 $ 21.36
FY 16/17(Proposed) lEnterprise Fund $ 23.00
*$10.00 fee became effective 01-Jan-12
3,
April 12, 2016
-44-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Fee Increase
Drivers
i -"t. fir a a .a.z '. s x i •w^;°.:, ^,.�.>.-
Additional funding for equipment $ 500,000
replacement
5tk Man. k Charges #.1#2,445-,-
City Garage Charges $ 584,549
GAS$141081 na
Fund reserve Goal of 25%of budget or$10M
Fee Increase
• Rate Study performed by SCS Engineers
• Rate validated by both the rate study and
modeling developed by Public Works, DMS
and Finance
April 12, 2016
1 11 1 II
-45-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Collection Rates
Comparison of Monthly Collet Con Rate,
iii1Itiiii 5
Ash and Residue Agreement
Primary Contract Components
• Ash from SPSA at the VB landfill
• Operational Cost of landfill paid by SPSA
• Rate Cap
• Ended December 31,2015
Fiscal Year Cost Per Net SPSA RD Cost of total Cort of Amount
Ton Disposal Cort••Landfill Operation Dispose! Unfunded
FY 13 $ 65.35 $ 8,834,250 $ -$ 8,834,250
FY 14 $ 65.35 $ 8,834,250 $ -$ 8,834,250
FY 15 $ 65.35 $ 8,837,250 $ -$ 8,837,250
(July 1-Dec 31,2015
FY 16 $ 65.35 $ 12,863,625 $ 1,140,181 $ 14,003,806 $ 5,166,556
Jan 1-June 30,2016)$ 125.00_
FY 17 $ 125.00 $ 16,890,000 $ 2,009,755 $ 18,899,755 $ 10,062,505
(July 1-Jan 24,2018-$ 125.00
FY 18* Jan 25-lune 30, $ 12,840,000 $ 2,009,755 $ 14,849,755 $ 6,036,130
2018 $ 65.00
"FY18-Estimate cost per ton 40
..Assumes 135,000 tons/year
April 12, 2016
II
-46-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
SPSA Post 2018 Status
Method of Disposal
• 3 proposals received
• RePower South LLC
• Wheelabrator
• Republic Services
• 4th Option-Regional Landfill
• RePower South LLC—SPSA issued "Intent to Award"
• Wheelabrator protested award
• SPSA denied the protest
• Date has passed to file appeal
4,
SPSA Post 2018 Status
Use and Support Agreement
• VB City Council Resolution
• Good Neighbor Agreement(Suffolk)
— Subcommittee has made progress
— Could be completed by April 27,2016 Board Meeting
• Modified Cell VII CUP—Regional Landfill
— Consultants have begun work
— No presentation has been made regarding conditions of CUP
— Will require approval by the Suffolk City Council
— May not be resolved until later this calendar year
• Commercial Waste
— SPSA beginning to study the possible options and consequences
Apri112, 2016
111
-47-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
PUBLIC WORKS
(Continued)
Summary of Public Works
Significant Future Issues
• Post 2018 SPSA
• Sea Level Rise/Recurrent Flooding
• Coastal Resiliency with beach nourishment
• Increasing storm water requirements
4:
Discussion
Mayor Sessoms thanked Mr. Davenport and the entire Department for all of their hard work and a job
well done.
April 12, 2016
1 11
-48-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HEALTH
5:16 P.M.
Mayor Sessoms welcomed Heidi Kulberg, MD, MPH, Director-Public Health Department. Dr. Kulberg
expressed her appreciation to City Council for their continued support:
0 t,
Public Health Department
Budget Workshop April 12, 2016
Heidi A. Kulberg, MD, MPH
Below is the Department's FY2016-201 7proposed Operating Budget:
Public Health Department Operating Budget
Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FY 16
Amended FTE Proposed FTE Amended to FY 17
Proposed
Public Health $3,195,918 9.08 $3,191,017 9.08 $(4,901) (.2%)
Total $3,195,918 9.08 $3,191,017 9.08 $(4,902) (.2%)
April 12, 2016
II II
-49-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HEALTH
(Continued)
The majority of the Department's expenditures are related to Operations:
FY 2016-17 Budget
41111111111
Revenue by Category or by Fund
Budget by Expense Category
111111111110
Below are the Department's Significant Issues:
Public Health Department
Significant Issues
1. Epidemics
• Infectious
• Man-made
2. Patient Protection and Affordable Care Act
• Population Health
• Access to Care
April 12, 2016
11
-50-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HEALTH
(Continued)
Below are a few of the Department's Highlights:
Public Health Department
Highlights
Epidemics: Infectious Disease
1. Zika
• Data,monitoring and surveillance
• Strong partnerships
2. Prevention
• Immunizations
• Surveillance and monitoring
• Food safety
Public Health Department
Highlights
Opioids and Heroin: A man-made epidemic
1. Reality in Virginia Beach
2. Partnerships in action
• VBDPH-Convene,data,educate
• VBDHS-REVIVE!program,treatment
• VBPD-Naloxone,24/7 take back
• VBEMS-Emergency care
• VB Health Services Advisory Board
April 12, 2016
11
-51-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HEALTH
(Continued)
Public Health Department
Highlights
PPACA: Population-Virginia's Plan for Well-Being
1. Healthy, Connected Communities
• Housing,community health planning
2. Strong Start for Children
• Reading on grade level,teen pregnancy
3. Preventive Actions
• HEAL,vaccines,life-long wellness
4. System of Health Care
• Mental health,avoidable deaths
Public Health Department
Highlights
PPACA: Access to Care
1. Direct services to vulnerable populations
• Dental
• Maternity
• Baby Care/Maternal Child Health
2. Health Insurance Marketplace
• Collaboration
• Enrollment services
• Meyera E.Oberndorf Human Rights Award for
Achievement in Government
April 12, 2016
II
-52-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HEALTH
(Continued)
THANK YOU
'Pre lt,t;P.etd
._ •
Mayor Sessoms expressed his appreciation to Dr. Kulberg and the entire Department for a job well done.
April 12, 2016
1 II 1 li
-53-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
•
HUMAN SERVICES
5:38 P.M.
Mayor Sessoms welcomed Danette Smith, Director - Human Services. Ms. Smith expressed her
appreciation to City Council for their continued support:
Human Services
Department
City Council Budget Workshop
David I.Hansen,City Manager �_(,i., t Dannette R.Smith,Director i .
Regina Hilliard.Interim Deputy City Manager f?" � Tuesday,April 12,2016
Below is the Department's FY2016-2017 proposed Operating Budget:
Human Services Department Operating Budget
FY 15-16 FY 15-16 FY 16-17 FY 16-17...Change FY 16 Amended to
Amended FOE Proposed FTE FY 17 Proposed
&4815xyla8 655222,121 32629 533,116,642 322.50 3(2,005,479) (5.71%)
Developmental 27,783,900 324.92 27,563,087 327.50 (220,813) (0.70%)
Services
Mental Health
Substance Abuse 24,674,094 234.51 24,596,905 231.16 (77,189) (0.31%)
%Mtn
CSA Administration
(Children's Services 10,068,642 3.00 10,128,282 5.00 59,640 0.59%
Act)
Central Administration 7,130,225 77.32 7,547,810 86.69 417,585 5.86%
Juvenile Detention 5,261,675 73.31 5,124,828 69.31 (136.847) (260%)
Center
Child and Youth 2,667,482 29.56 2.791,141 28.30 123,659 4.64%
sarvka
Grants(Community
Corrections,Sea 1,897,984 26_00 182968 24.00 1]2 614 (3.83%)
Offender Treatment,
and Hard to Serve)
76eal 5114,806,123 1,84.91 6112.494863 1,09446 (1,912,060) (1.67%)
April 12, 2016
1 11 1 II
-54-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
• MANAGEMENT PLAN(BUDGET)
HUMAN SERVICES
(Continued)
FY 2016-17 Budget
11111111.1
0.57% 0.38%
Budget by Fund or Revenue
417.13% ■City Support
$35,141,215
31.1856
■State Revenue
$31,577,865
r^�- ,Charges for Services
$25,593,571
■Federal Revenue
'o; $19,307,280
22.71% ' a
■Miscellaneous Revenue
$642,383
28.02%
•Specific Fund Reserves
$431,749
The majority of the Department's expenditures are related to Personnel:
FY 2016-17 Budget
6.50`:. •: .:,.
6V
1691.
111,
99J'..
April 12, 2016
11
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CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HUMAN SERVICES
(Continued)
Human Services Department
FY 2016-17 Budget Update
Thank you for your support!
•Witchduck Annex Facility&Staff Relocation
• Programs located at the Witchduck Annex:
• Adult Protective Services and Adult Service Programs,Behavioral
Health and Wellness Prevention Services,Emergency Services,
Program of Assertive Community Treatment(PACT)and the
Continuous Quality Improvement(CQI)division
• PACT Team Forensic Expansion-Monies from the State to serve
individuals who are leaving correctional facilities and State institutions
• $200,000 from Virginia Department of Behavioral Health and
Developmental Services
• Staff will increase from 14 FTE to 16 FTE
• Intensive services caseload will increase from 80 to 98
Below are the Department's FY2016-17 Strategic Goals:
Human Services Department
FY 2016-17 Strategic Goals
Strategic Approach
Design and execute an inclusive and •Increase community civic engagement with Summer 2016:Adopt strategic
sustainable strategic plan,focusing on involvement from H50 leadership and staff planning implementation plan
the next three to five years,for the •Involve stakeholders and community leaders in
Human Services Department identifying community service gaps Winter 2017:Internal and external
rollout of strategic plan
Expion and enhance public end private•Tel..-health opportunities have been identified Spring 2016
partnerships with the Children's as addition&health avatpla
Hospital One Kiogk Daughlws •initial bcus an!wenn,Detention Center(DC)
(CHKD) and Child&Youth Services
Work with the Community Services •Consistent communication has been a priority Winter and Spring 2016 for updated
Board)CSBI and the Social Services for the Director's office,senior leadership for by-laws,duties and responsibilities
Advisory Board(MB)members to HSD and the CSB and SSAB board members
establish updated by-laws,policies, •progressive coordination in the areas of Ongoing for coordination,information
duties and responsibilities advocacy,education and information sharing sharing and advocacy
Incluse din&communkatbn and •Host monthly•Fial&ChM with the Director Ongoing
Kces from the Director to all HSD Nllaa&rmugheM HSD,meeting with a
staff menthes different division each month
•Ct&A session,exchanging of ideas and
es
•Twowe ail staff wide town halls will
be conducted a wag
April 12, 2016
I II Ili
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CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HUMAN SERVICES
(Continued)
Human Services Department
FY 2016-17 Strategic Goals
Strategic Approach
Developmental Services(DS) •Drastic change in how service's provided,billing for service and July 2016:Begin
Waiver Redesign to whom services can be provided implementation of the
•CO will become central point of entry for DD Waiver services State mandated redesign
•CSB will be responsible for obtaining statistical information from
private vendors and providing oversight to private case
management agencies
Adult Outpatient%Mess(AM) •1pdatethe mission,vision and purge..of Adult Outpatient Ongoing focus throaglwut
Maestri Services in the CM 1016
•focus en modernized practice Panderr*.tanabd pupldatIon.
mare d6Meryend bersinessmakes
Strategic Approach
Children's Services Aa(C-SA) •Implement a Utilization Review Process Fall of 2016
Reorganization •Implement new FAPT&MMRT schedule;processes,forms and
guidance
•Provide training to case managers in all four referring agencies
Finep>adeptbn kr60yp0M In• Canenthscpteeplan is being*wapiti to tenable adoption for End of 2017
the Child Welfare blvhian 60 youth infester cera
• Wig be are accernaishedtMsuphiwadelsam team r elknmerd,
traroMtlry foster are cases twfeaerceteteams and partnering
with the State todevelop a memorandum of mamma to
provide rdditbeal resources
Human Services Department
FY 2016-17 Strategic Goals -�
Strategic Approach
Implementation of Electronic •Federal program intended to reward entities that use electronic Col objective is ongoing,
Health Record(EHR)Meaningful health records in a meaningful way currently in stage two thio
Use(MU) •Specific to both staff and consumers,focus is on use and access year and 2017.In 2018,
the division will move to
stage three.
Create reaWme data dashboards •Create reel-time dashboards to help leadership manage data& Objeate is 0t4elrg
Improve performance of functional area throughout 2016
•Enhena consumer and wham.
•Increase serve ddMeny efficiencies to maximize revenue
generation
10111111111111111111.11111.
Strategic Approach
Recovery Center Transition •Realignment focused on program vision,dinical staffing plan and Multiple stages
medical can model throughout 2016
•Integration of crisis stabllliations in continuum of care from
outpatient to acute Inpatient treatment
•Adoption of new official name for the Recovery Center to
Pathways at Birdneck
Integrated Medical Cam Madel •Reinforce an integrated medial as delivery model June of 2016
•easter currant relationship and forge new Manmade.with: Ongoing
EVMS.CH60.Public Heath O.p.rtmant,POHC,Sentare,Anthem
Inc,end Magellan Health Cane
April 12, 2016
11,
-57-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
HUMAN SERVICES
(Continued)
Human Services Department
FY 2016-17 Strategic Goals
Strategic Approach
Recruit and retain nursing and • Develop a sustainable recruitment plan to retain medical staff ongoing
psychiatric personnel for HID • Staff development program to enhance career skills for the ICF
medical positions facilities,Pathways at Bidneck and Adult Outpatient Services
(AOS)
• EVMS and HID recruitment partnership with an initial focus on
psychiatrists and nurses
Reduce dependance on •Develop ft/ieaw to reduce emended meow/infer July 701t Plea
continued masWirer for HID urolN.and Anal medial mations development win be
medial peahen compete
Strategic Approach
Develop Standen'Operating •Analyte and streamline accounting practices to increase Ongoing
Procedures(SOP)Manuals Across pmduttNity
Business Units •Establish communication expectations between transportation September 2016
seces and program services to provide a safe environment for
all individuals receiving transportation to and from CSE
programs
Allen Dp.rtmwrti151uMal •neve.process.s tocornp wnheaaEWhetKityand Ongeing
PaNas With OW PE".and depertm.m.l Pogd.a,establish boundaries between City end
Procedures tree-city bnskn.u,strengthen Naomi overt*and ensure City
business*PM.*monied Nth.at?,enamel wan,
Human Services Department
z0]1
J
Mayor Sessoms expressed his appreciation to Ms. Smith and the entire Department for a job well done.
April 12, 2016
I II i li
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ADJOURNMENT
Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:59 P.M.
Amanda Finley-Barnes, MMC
Chief Deputy City Clerk
Ruth Hodges Fraser,MMC
City Clerk
April 12, 2016
-58-
ADJOURNMENT
Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:59 P.M.
61-14
� 4
Amanda Finley-Barnes,MMC
Chief Deputy City Clerk
R_h Hodges Fr ser, MMC
City Clerk
April 12, 2016