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MARCH 22, 2016 WORKSHOP MINUTES -1- °'S! • ry t J- q9+s Cb&EG��6s �F OUR N'S`Oo VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 22, 2016 Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council Conference Room, Tuesday, March 22, 2016, at 3:30 P.M. Council Members Present: M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, Amelia N. Ross-Hammond, Mayor William D. Sessoms,Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: John D. Moss Out of town- Work James L. Wood Ill March 22, 2016 -2- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION 3:30 P.M. Mayor Sessoms welcomed Michael Kalvort, Director- Parks and Recreation. Mr. Kalvort expressed his appreciation to City Council for their continued support and advised today's presentation is to provide an update on the FY2016/2017 Capital Improvement Program (CIP): Department of Parks and Recreation FY 2016-17 CIP Budget Update to City Council March 22, 2016 Experience the Fun' \'vm^'.a Beach Parks and Recn- The Parks and Recreation CIP is a wonderful benefit for citizens, all of which provides the quality amenities and recreational infrastructure that all can enjoy, provide the opportunity to unwind, get healthy or just to appreciate. Our Parks and Recreation system simply is what adds to the quality of life and what contributes to the City as being publicized as one of the top cities in the nation where to live, work and play: Serving Our Citizens — - How does the Parks and Recreation CIP advance the City's goals? "I" • Improving connectivity • Maintaining quality of life • Protecting the e • Improving community health and wellness • Providing safe community gathering places WI _117 • Increasing sportsring plaAli .4k 14441041, ;orf March 22, 2016 -3- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) The trend in the Parks and Recreation CIP for the next six (6) years is an increased focus on Facility Repair and Renovation versus New Facility Development: Parks and Recreation CIP Projects Funded by Type FY16 FY17 FY17-22 --AP VP -0 Facility Replacement(1.9%) •Facility Replacement(4.5%) 0 Facility Replacement(5.7%) 0 Facility Repair&Renovation 0 Facility Repair&Renovation 0 Facility Repair&Renovation (47.3%) (74.9%) (82.6%) 0 New Facility Developmentp New Facility Development 0 New Facility Development (50.8%) (20.6%) (11.7%) The next four slides show the specific breakdown of CIP projects by category and by funding. There are currently thirteen (13) CIP projects for Facility Repair and Renovation: Parks & Recreation CIP Projects Facility Repair&Renovation Projects: Fy17-Fy22 ReqFY17uested 4-039:PAAC Multi-Purpose Athletic Field Renovations $975,000 $975,000 4-041:Owl Creek Municipal Tennis Center Repairs& $250,000 $0 Renovations 4-080:Sportsplex&Field Hockey National Training Center $1,356,810 $226,135 Repairs&Renovations I 4-300:Community Recreation Center Repairs&Renovations Ill $12,000,000 $2,000,000 4-301:Parks and Special Use Facilities Development and $8,002,878 $1,333,813 Renovations Ill 4-302:Golf Courses Contractual Obligations I $720,000 $120,000 4-305:Tennis Court Renovations Ill $1,800,000 $300,000 March 22, 2016 -4- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) Parks & Recreation CIP Projects Facility Repair&Renovation Projects: FY17-FY22 Requested FY17 4-307:Athletic Fields Lighting&Renovations III $1,650,000 $275,000. 4-502:Lynnhaven Boat Ramp&Beach Facility Repairs and Renovations I $300,000 $50,000 4-506:Parks Infrastructure Renewal&Replacement I $6,000,000 $1,000,000 4-517:Stumpy Lake Golf Course Lease Obligations I $162,000 $27,000 4-519:Bikeways&Trails Repairs&Renovations I $1,680,000 $280,000 4-520:Grommet Island Park Repairs and Renovations I $0 $0 There are eight(8) CIP projects for New Development: Parks & Recreation CIP Projects New Facility Development Projects: FY17-FY22 Requested FY17 4-064:City Bikeways&Trails Plan Implementation II $2,495,000 $120,000 4-079:Thalia Creek Greenway I $1,500,000 $1,500,000 4-303:Greenways,Scenic Waterways&Natural Areas III $900,000 $150,000 4-306:Open Space Park Development&Maintenance II $0 $0 4-308:Open Space Program Site Acquisition III $44,250 $44,250 4-503:Parks&Recreation Administration Offices Relocation $0 $OI 4-509:Replacement of Kempsville Recreation Center $0 $0 4-522:Thalia Creek Greenway Trail $0 $0 March 22, 2016 -5- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This is the only CIP where an entire facility replacement takes place. These are mostly playground systems that are beyond their useful life: Parks & Recreation CIP Projects Facility Replacement Project: FY17-FY22 Requested FY17 4-500:Park Playground Renovations Ill $2,392,002 $398,667 This provides an overview of the Princess Anne Athletic Complex (PAAC) Multi-Purpose Field Renovations: Facility Repair&Renovation Projects: 4-039: PAAC Multi-Purpose Athletic Field Renovations -' Protect Description Phasel Construction of four(4)synthetic turf fields and lighting Begin:Spring 2016 Complete:Fall 2016 Benefits • Provides adequate shared parking accommodation for Virginia Beach Professional Baseball •Attract larger sports tourism events FY 17 $975K • Allows for more community play even during less than favorable weather Future Efforts Phase II Construction of a 280 space parking lot and lighting,minor modifications to the maintenance compound and sidewalk/pedestrian connections Begin:Winter 2016 Complete:Spring 2017 March 22, 2016 -6- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This provides an overview of the Sportsplex and Field Hockey Training Center Renovations: Facility Repair&Renovation Projects: 4-080:Sportsplex&Field Hockey National Training Center Repairs&Renovations Project Description ,,, Required capital repairs and renovations for the elle' F' Sportsplex and US Field Hockey National Training Center. ,~ . `v .x ` Recent Accomplishments •Turf replacement for 2 field hockey pitches • Phasing of HVAC unit replacements FY 17 $226K Future Efforts • Sportsplex field lighting upgrade • Sportsplex press box roof • Sportsplex synthetic turf hillnillallill This provides an overview of the Community Recreation Centers Repairs and Renovations. Facility Repair&Renovation Projects: 4-300:Community Recreation Centers Repairs&Renovations Project Description 124 ' -"" 1 .. Provide preventive maintenance,capital repairs and capital ^ i renovations for the City's six(soon to be seven)community .a I l recreation centers including: KP • Building structural repairs >� • Electrical systems repairs and replacements �=!.+ • Mechanical systems repairs and replacements iie. • Swimming pool systems repairs and replacements • . _ ._, Recent Accomplishments • Assisted care changing facilities FY 17 $2M • Cardio room HVAC dehumidification Future Efforts • Locker room renovations • Chiller replacements • Roofing replacement • Parking lot resurfacing March 22, 2016 -7- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This provides an overview of the Parks and Special Use Facilities Development and Renovations: Facility Repair&Renovation Projects: 4-301:Parks&Special Use Facilities Development&Renovations •: I mercer Project Description Provides development/renovation of the 272 City parks and special use t-u.M%�a e facilities and more than 7,000 acres of land.Improvements include: •ADA accessibility improvements • ` • Restroom and maintenance buildings • Playgrounds and picnic shelters -- - • Dog parks and skate parks • Parking areas FY 17 $1.3M • Paths and landscaping Recent Accomplishments • Redwing Park—Restroom/park office and parking expansion •Great Neck Park—Shelter/sidewalk replacements,picnic tables/benches Future Efforts • Mt.Trashmore—Restroom/park office,amphitheater,&playground • Bayville Park—Parking expansion,design standards This provides an overview of the Athletic Fields Lighting and Renovations: Facility Repair&Renovation Projects: 4-307:Athletic Fields Lighting&Renovations 4-307:Project Description Recent Accomplishments Provides renovations to existing diamond • Charlestowne Lakes Athletic Fields and rectangular athletic fields used by • Princess Anne Athletic Complex youth and adult athletic leagues. Future Efforts FY 17 $275K • Providence Elementary School • Kempsville Elementary School 4-506:Parks Infrastructure Renewal&Replacement 4-506:Project Description Recent Accomplishments Provides capital renovations and replacements • PAAC scoreboards to infrastructure in City signature,metro and • Little Island Park improvements community parks as well as special use sites • Munden Point basketball court improvements throughout the City. Future Efforts • Red Mill Farms parking lot mill&overlay • Woodstock Park parking lot h FY 17 $1M yx March 22, 2016 -8- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This provides an overview of the Bikeway and Trails Implementation and funds the construction of improvements to the network of bikeways and trails identified in the City Bikeways and Trails Plan and the Virginia Beach Outdoors Plan: New Facility Development Projects: 4-064:City Bikeways&Trails Plan Implementation 1---"'r Project Description afactei Provides improvements to the network of bikeways and trails ,. identified in the City Bikeways and Trails Plan and the Virginia ��"� Beach Outdoors Plan. _j ''.I Recent Accomplishments • Boardwalk bike path • Newtown Road sidewalk FY 17 $120K • PA Recreation Center pedestrian improvements Future Efforts • Northampton Blvdshared use path study • Bike/pedestrian counting study This provides an overview of the Thalia Creek Greenway and funds the design and construction of the boardwalk and trail facilities outlined in the Greenway Corridor of the Thalia Creek Greenway Master Plan: New Facility Development Projects: 4-079:Thalia Creek Greenway Project Description Phase II . Construction of approximately 1,550 linear feet of paved g trail and raised boardwalk to connect from the existing greenway trail behind Midtown Apartment to Bonney Road near the Days Inn. Phase Ill ZA Construction of approximately 1,200 linear feet of paved �` - trail and raised boardwalk to connect from Phase II to Independence Blvd. TAW FY 17 $1.5M March 22, 2016 -9- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This provides an overview of the public access recreational network of Greenways and Blueways as outlined in the Virginia Beach Outdoors Plan. This funding addresses the development of additional canoe/kayak launch sites, repairs to the existing launch and ramp facilities, and trails and scenic overlooks: New Facility Development Projects: 4-303:Greenways,Scenic Waterways&Natural Areas Project Description Provides a public access recreational network of Greenways and Blueways as outlined in the Virginia Beach Outdoors Plan.Types of projects include: • Development of additional canoe/kayak launch sites • Repairs to the existing launch and ramp facilities •Trails and scenic overlooks Recent Accomplishments FY 17 $150K • Urban Forest analysis Future Efforts • Carolanne Farm kayak launch This provides an overview of the Open Space Park Development&Maintenance: New Facility Development Projects: 4-306:Open Space Park Development&Maintenance 4-306:Project Description Recent Accomplishments Master planning and improvements for all • Lynnhaven Boys Baseball site improvements property acquired through the City Open • Lake Lawson-Lake Smith restroom/park office Space Acquisition Program. • Marshview Trail FY 17 $0 4-308:Open Space Program Site Acquisition 4-308:Project Description Recent Accomplishments Acquisition and due diligence costs for • Head River Road property acquisition property planned for preservation or • Pungo Ferry Road property acquisition future improvement for recreational purposes. FY 17 $44K March 22, 2016 -10- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) This provides an overview of the Parks and Recreation Administration Offices Relocation. 115 team members will be relocated to this facility located in the Princess Anne Commons Area, near the Princess Anne Athletic Complex: New Facility Development Projects: 4-503: Parks&Recreation Administration Offices Relocation Pro27j,ect400 Descriptionsq.ft.building and t To design and construct a • •4,000 sq.ft.storage building a • Located in Princess Anne Commons(near PAAC) • Parking spaces for overflow at games,events,and tournaments Total Project Cost $11.7M • Relocation of 115 team members to this facility •Met with low bidder currently housed at: •Value Engineering underway o 2289 Lynnhaven Parkway(Citywide) •Results expected March 29,2016 o Municipal Center Buildings 19&21 •Currently within appropriation with • Anticipated Opening:December 2017 5.1%contingency This provides an overview of the replacement of Kempsville Recreation Center which replaces the City's first community recreation center which opened in 1977: New Facility Development Projects: 4-509:Replacement of Kempsville Recreation Center Project Description To design and construct an 87,116 sq.ft.facility to replace the City's first community recreation center, which opened in 1977. • Double gymnasium )•-1 �' • Indoor walking/jogging track •I _ - • Fitness areas with group and dance space t- • Indoor pool with lap lanes,diving boards,and -- -. water play components Total Project Cost $32.2M •Therapeutic recreation program space • Locker rooms and family changing areas •Three child development rooms • Seven multi-purpose rooms • Improved parking and pedestrian access •Anticipated Opening:1"quarter of 2017 March 22, 2016 -11- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECRATION (Continued) Thank You ! Questions Experience the Fun! Virginia Beach Parks antl flecreation Mayor Sessoms thanked Mr. Kalvort and the entire team for their hard work and dedication to the City. March 22, 2016 -12- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT 3:53 P.M. Mayor Sessoms welcomed Kevin Fairley, Information Services Administrator. Mr. Fairley expressed his appreciation to City Council for their continued support of this project: 1111111111111111111111111. — -._ , FY2017 — FY2022 Information Technology CIP Briefing to City Council I ,� .4 S - . r it, These are the Currently Programmed IT Projects: ently Programmed IT Projects Adjusted Proposed within CIP Target Funding Project Total Project FY17 Target Number Project Title Cost Funding 3-095 Police Integrated Public Safety RMS 16,396,385 2,717,815 3-664 Next Generation Network 5,134,989 0 3-693 IT Service Continuity II(was 3.052) 6,000,000 1,000,000 3-068 IT Network Infra.Replacement II 20,383,290 1,759,429 3-142 Communications Infrastructure Replacement II 54,530,314 1,233,777 3-610 Police Oceanfront Cameras 2,665,400 0 3-614 Fire Radio Replace/In-Mask Com/Accountability 3,895,269 0 3-015 Business Revenue/Personal Property RACS 3,852,000 0 Implementation 3-648 Bi-Weekly Payroll Implementation 1,456,820 728,410 3-638 Application Portfolio Sustainment 700,000 0 March 22, 2016 -13- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) --Currently Programmed IT Projects Adjusted Proposed within CIP Target Funding Project Project Title Total Project FY17 Target Number Cost Funding 3-652 Telecommunications Infrastructure Replacement 1,954,494 3-606 Fire Station Alerting 2,195,425 3-663 Enterprise Scheduling and Tmekeeping System 1,869,070 3-678 Fire Mobile Radio Repeaters 494,000 494,000 3-681 Electronic Procurement System 1,742,547 340,000 3-690 Enterprise Customer Relationship Management 608,166 System 3-683 Maintain and Secure Corporate Data 460,000 230,000 3-657 Disaster Recovery IV Data Center Backup 810,000 Power 3-677 GIS Early Warning Sea Level Rise Sensors 306,658 306,658 3 119 Cable Access Infra.Replacement-Dedicated 5,085,261 322,000 Funds Twenty(20)projects are programmed in the CIT portfolio totaling$52-Million over six(6)years: CITs Funded/Programmed • 20 Projects programmed for the CIT portfolio • Total Project funding programmed for the six year plan is$51,954,639 March 22, 2016 -14- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) The next several slides provide an overview of the recent accomplishments: ,0 --°t ACC° • "a Next Generation b-- Network • Contract in place for p4I14T fiber maintenance and • Plan in place to expand the network to 115 miles of fiber and connect 75 off campus locationsriii • • Initial Equipment has •• • • . • been ordered and • Kickoff Meeting 3/17 nt ACCO Public Safety Radio Teo aDrive Water Replacement rStreet Water Tank • Currently replacing all Ke ""'k ' 3,40o public safety w raF � PsTil radios ''',, T mar • Replacement is , �O projected to be Building complete in July 2016 Monopole�' Iiii m wage T 4W Tower • Also upgraded the radio system to complete the Sam,,, digital transition 140'SS Tower March 22, 2016 -15- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) Recent Accomriment Next Generation Data Center Or • Upgraded electrical system O and generator for strong redundancy and continuity of service 7 • Converged infrastructure for compute,network and " storage for faster and more e�; e� reliable service is in place J f - r • Migration is in progress 'rR with roughly 50o systems 111111111111111 b to migrate 7cco hmen-ts Integrated Public Safety • Employ an integrated public safety technology system that is strong, "' reliable,redundant and ' r, performs as we need it to during crisis situations it vs • Workforce Management • Computer Aided Dispatch • Records Management March 22, 2016 -16- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) Twenty(20)projects are UNFUNDED in the CIT portfolio totaling$55-Million over six(6)years: CITs Requested • 20 Requested Projects for the CIT portfolio with implementation costs totaling$54,560,352 over six years The next several slides provide an overview of the UNFUNDED projects: FY17 IT Requests Project Number Project Title tmpl Coststion 3-695 Enterprise Resource Planning System Modernization 10,217,287 3-704 Treasurer Check Processor Modernization 476,950 3-696 Real Estate Software Modernization 1,922,564 3-702 Fire Emergency Crisis Management System 360,294 3-699 GIS Land Record Modernization 530,058 3-675 Enterprise Electronic Records Management(ERM) 3,615,626 Solution 3-665 Police Wide Area Network and CJIS Encryption 1,031,721 3-688 Investing and Utilization of Existing Assets 1,539,719 3-701 Fire CAD Highway Traffic Control Integration 265,104 March 22, 2016 -17- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) FY17 IT Requests Project project Title Implementation Number Costs 3-700 Fire Asset Management System 318,930 3-703 Police Special Investigations Video Storage 790,297 3-687 Departmental Analysis and Reporting 349,085 3-697 Six-Year Release Management Plan 30,392,998 3-686 Enterprise Data Integration 862,500 3-698 ESRI Enterprise License Agreement 232,760 3-689 Quality Assurance Management System 421,983 3-692 Public WiFi Access 781,156 3-680 ECCS Video Wall 451,320 Enterprise Resource Planning ysS' em Modernization • Replace the current reporting tool with a more robust toolset and introduce reporting dashboards management needed._ 9 systesbu„„s„ data mERPmtegrat,an • Upgrade the application to the pxesse` current version • Implement an integrated data hub to allow real time interfaces Implementation Costs p� $10,217,287 March 22, 2016 -18- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) Treasurer Check Processor Modernization • Modernize the citizen check processing system(Q-Modules)to its latest release. • Manx of the in place customizations used in the current system are incorporated in the base version of the new software making future upgrades and maintenance significantly easier to execute. • If funded the city could move the system to new hardware and more modern database structures. Implementation Costs $476,950 Real s a e Software Modernization • The software was installed in 2007 and last upgraded in 2009 and is several releases behind. • Funding this project will reduce manual work around activities • Modernize the technical environment to meet current IT standards,introduce new business functions and streamline overall business operations. Implementation Costs $1,922,564 March 22, 2016 -19- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) Fire Emergenc Management System • Replace the current Emergency Management Software(WebEOC) • WebEOC cannot interface with fundamental systems,such as ArcGIS and 9u CAD,that provide • vital information during emergency events. • Expedite the submission of damage assessment data to FEMA and other agencies Implementation Costs $360,294 GIS Lan dRei: •_ Modernization • This is closely related to the Real estate Software Modernization request as they share common work flows and --- �" processes. • The system must be able to produce tax and address maps used by the Real •- Estate Assessor Office to appraise "^ _ _._. property,the Commissioner of the ?'` 1 _ Revenue Office to distribute bills,the Treasurer Office to collect Real Estate _'— payments,and CGIS to produce Tax and Address maps. Implementation Costs $530,058 March 22, 2016 -20- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) COMMUNICATIONS and INFORMATION TECHNOLOGY COMIT (Continued) 1Vlaster Tec n • . n CITIZENS CITY SERVICES oa cn coo Ew m o v2 >�•.. pi) cn`n t y o:'0 N m z m Resourcing Benchmarking Discussion? Mayor Sessoms thanked Mr. Fairley and the entire team for their hard work and dedication to the City. March 22, 2016 -21- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER P.M. Mayor Sessoms welcomed Peter Pommerenk, Engineering- Public Utilities. Mr. Pommerenk expressed his appreciation to City Council for their continued support: CIP Budget FY 2017-2022 avaimmimmuis:riY�� ist -r! � �� , QM;N/13 •t Pity ofVirginia Reach Public Utilities The Resort Area Sewer Pump Station on 18`"Street was a $3-Million project completed last year: CIP Budget FY 2017-2022 Resort Area Sewer Pump March 22, 2016 -22- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER (Continued) This is an overview of the Public Utilities CIP: Department of Public Utilities • CIP Categories —Water Utility —Sewer Utility • PU is supported by Water & Sewer Enterprise fund through water/sewer rates & fees • Current CIP program is about $35M/year • Modified Regional Consent Order obligated HRSD to rehabilitate sewer collection systems These are a few of the CIP Program Drivers. CIP Program Drivers • Aging Infrastructure • Regional Consent Order • Regulatory Compliance • Stormwater/Roadway Coordination • Neighborhood 51% Type Projects • Capacity Assurance March 22, 2016 A -23- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER (Continued) Six-Year CIP Program Water Sewer Total FY17 $ 4,500,361 $ 27,945,000 $ 32,445,361 FY18 $ 12,590,000 $ 23,210,000 $ 35,800,000 FY19 $ 8,430,000 $ 27,520,000 $ 35,950,000 FY20 $ 8,145,000 $ 28,345,000 $ 36,490,000 FY21 $ 9,140,000 $ 25,035,000 $ 34,175,000 FY22 $ 9,720,000 $ 24,430,000 $ 34,150,000 FY17-22 $ 52,525,361 $ 156,485,000 $ 209,010,361 B Publicllnli— Approximately 85% of the funding in the Sanitary Sewer CIP is dedicated to addressing aging infrastructure: FY 2017-22 Sanitary Sewer CIP Neighborhood Roadway& Sformwe,er Projects,51% System ral,naion Pro 0.<% Coordlnafion,3.9% /General,6.5% eram, overaion:&saPPon, Evaluation e.._ vlannme,z<% — coaf vankiwnon NB I'ublu f'r.a:o. March 22, 2016 -24- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER (Continued) Approximately 34%of the funding in the Water CIP is dedicated to addressing aging infrastructure: FY 2017-22 Water CI P 5ytsm Espansion- General,276 Cost Participation Agreements,L5% Evaluation Planning,72% Operations& Neighborhood Support,LP% Projects/51% Program,1.1% NIB PoEdk ub10i 13%of the pipes for sewer mains and 25%of the pipes for the water mains were installed prior to 1970: Infrastructure Age Sewer Mains 2010- Prior to present 1970 2000s 3% 13% 11% 1990s 1616 Water Mains 4% 1970s 2010- 25% 2000s present 7% 2% Prior to 1970 0s 19914% 1980s 32% 1980s 1970s 28% 25% Poblo lflibticc March 22, 2016 -25- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER (Continued) Here are a few of the Aging Infrastructure Issues: Aging Infrastructure Issues • Increased potential for disruption to water and sanitary sewer services • Increased potential for impacts on public health and the environment This provides the Top CIP Requests for FY 2017: Top CIP Requests for FY 17 Project Funding Request 6-041-Pump Station Modifications Program V $8,100,000 6-952-Sewer Pump Station Flow Monitoring&Data Storage I $8,000,000 6-552-Sanitary Sewer System Revitalization Program II $3,000,000 6-070-Infiltration,Inflow&Rehabilitation V $2,675,000 6-804-Sanitary Regulatory Compliance Program I $1,500,000 5-010-Lake Gaston Transmission Sys Rehabilitation I $900,000 6-556-Various Roadway/Storm Water Coordination VI $750,000 6-550-Comprehensive Sewer Master Planning V $70Q0001 V1J March 22, 2016 -26- CITY MANAGER'S BRIEFINGS CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER (Continued) Public Utilities CIP Program • Supports essential services to customers • Addresses aging infrastructure • Ensures continued compliance with Regional Consent Order and other regulatory mandates M3 lbLi Mayor Sessoms thanked Mr. Pommerenk and the entire team for their hard work and dedication to the City. March 22, 2016 -27- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 4:25 P.M. Mayor Sessoms welcomed Barry Frankenfield, Director — Planning. Mr. Frankenfield expressed his appreciation to City Council for their continued support of this project: Virginia Beach . Planning Items i ►` City Council Agendas 1 �� Aril 5, 2016 t 1 p �l April 19, 2016 4 = ` - isiq,.. _ z,� A at !. i ` Seven (7) items will be considered on April 5th: SUMMARY- APRIL 5th Seven Planning Items are proposed for City Council's consideration.All seven items were recommended for approval by the Planning Commission and the Planning Staff. 1. Ashdon Builders,Inc.-Princess Anne District • Conditional Change of Zoning(AG-1/2 to Conditional R-10); • Change of Zoning(AG-2 to R-10); • Subdivision Variance(Section 4.4(b)); • Floodplain Variance(Section 4.10.B.3). 2. Nader C.Vasdiki-Bayside District • Conditional Use Permit(Indoor Recreational Facility). 3. Taylor Farms Land Company-Beach District • Modification of Conditions(Borrow Pit expansion). 4. Sue Davis(Franklin Cox Trust)-Kempsville District • Change of Zoning(I-1 to B-1A). March 22, 2016 -28- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) SUMMARY- APRIL 5th 5. Auto and Export Inc.-Beach District • Conditional Use Permits(Auto Repair and Bulk Storage Yard). 6. Taste Unlimited-Bayside District • Conditional Use Permit(Outdoor Recreation); • Modification of Proffers. 7. Trustees of New Life Presbyterian Church-Rose Hall District • Modification of Conditions(Religious Use). Ashdon Builders, Inc. & Estate of Bertha H. Caffee Council District Princess Anne 1. Change of Zoning f (AG-2 to R-10) Conditional Change of Zoning§j6 (AG-1/2 to Conditional R-10) V • >� Subdivision Variance 1 pMI"-�P NV (Section 4.4(b)) 4.. ti S Floodplain Variance (Section 4.10.B.3) �` 3� a , �u r tN ), o iF � Planning Commission voted �'�:..�- �1 11-0 to recommend approval n • �' aR .srwGr• � ' .m Several neighbors appeared in opposition expressing concerns with drainage,pump station capacity, school enrollment capacity,and traffic. March 22, 2016 -29- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Ashdon Builders, Inc. mNr,,,Anne Quarto. ,, ., Li- • Conditional Change of Zoning(AG-1/2 to Conditional R-10) :!!I► „ , ellik • Existing home on newly created Lot 2 will remain. t! -i i • 16 new single-family lots will be created. • Total of 17 lots on 8 79 acres(density of 1.93 units per acre). -"' CONDITIONAL REZONING ' i . __..I LOT 1 /y/ / P 0 LOT 2 R• O �, ` v gr PI i h' q 0 a! u tl i Iii 1 ,Cl i lit ii r�r�y Ashdon Builders, Inc. J A �'�� —'`" i� /. , 'q i; • Lot 1(existing but never legally recorded) j��.....--::_:-7....- . r t • Change of Zoning from AG-2 to R-10 Residential .meq .. q • l s - - • Subdivision Variance required for lot area and lot width i't.^ '• °• 'jib p as area within the Floodplain cannot be included in the ^`^ 4;' , UNITS Of calculations for minimum dimensional requirements. .'�, , I '-� FLOODPLAIN rn/r '. LOT 1 ' • Floodplain Variance required for land disturbance y� ( _ • SUBDIVISION ""i 61(c within the Floodplain Subject to Special Restrictions. . 17-1•qq��e ee� VARIANCE • Lot 1 will be used as the construction access ii Wo I REZONING for infrastructure improvements. -' ? (AD-TTOR-LD) I i7'- , ''r) ELDODKA1N • Single-family home will be constructed on •; ` _ VARIANCE the lot. March 22, 2016 -30- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Ashdon Builders, Inc. f"0.7.7...1.°11. ' R � \ - .e�/ AAAA . • Lot 2 NOW TO I ��• a • Subdivision Variance requiredforlot area and lot MINN I \ `\\� width as area within the Floodplain cannot be included in the calculations for minimum dimensionalPRORERTy UNE III.�\� requirements. TO VACATE. \ I , I ;. • Included within the limits of the Conditional Change of •,� '� K 4 Zoning from AG-1/2 to Conditional R-10. / 1� 1011 ',1 • _P. "4 SUBDIVISION • Existing single-family home on the lot will VARIANCE l remain. „ C `,, r RI Nader C. Vasdiki Council District Rose Hall 2 Location 4318 Holland Road(Holland Plaza Shopping Center) Conditional Use Permit for ' t' o —1" S xi '__ ,. an Indoor Recreational $ V '% 14• �F' Facility. s ` .. ^ ' `1.; Planning Commission o / voted 11-0 to recommend 5 - "r `� ,', approval. a'- /,.•;,„, " A. , .0 L,,,,,,,,.... � � , � x ,, . , ,,,._ ,, :J.; , �1:+ _,,i, � .e, March 22, 2016 -31- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Nader C. Vasdiki • Request is for a 26,000 square foot indoor entertainment _ facility for children,specifically"Funville Playground and '—i Café",within the Holland Plaza Shopping Center. - + )) 'ETORAGE- • Facilities will include:indoor playground,ninja warrior 5 �P KITCHEN course,café,seating area and birthday areas. PARTY -i , 11-i __is ti. _6. • Will employ ten full-time employees. UAL l PLAY .�. SEATING AREA PLAY _.. _. PLAY AREA AREA Taylor Farms Land Company, LLC Council District Beach 3 Location 2297 Harpers Road 177 'E.- Modification of Conditions .3 '''''''-4-. ' +l�. to a Conditional Use ;, en „ ! " '' , Permit for a Borrow Pit approved by City Council • ,1 = • .." • on March 22,2011. 'id " ' j .r/ Planning Commission As voted 11-0 to recommend "' 4 approval. r,a 41 # March 22, 2016 -32- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Taylor Farms Land Company, LLC • Request is to expand the existing 25- TAYLOR FARMS LAND COMPANY PROPOSED EXPANSION a..,, _ acre pond,adding 40-acres,and BORROW PIT 40 ACRES 4 ... v., excavate the remaining sand(estimated "'^a'°^'"'''^ 1,613,000 cubic yards)on the 328-acre =s#' property. • Site is zoned Agriculturally and contains i' „ a navy easement on the northern portion. • Access will remain from Dam Neck Road and will be a right-out only. . PC° 1.111.1111 EXISTING PITTO PORTION OF LAKE TO III -- BE FILLED REMAIN Sue Davis, Trustee of the Franklin L. Cox Trust Council District Kempsville 4 Location 5775 Princess Anne Road Change of Zoning from I-14'Y h Light Industrial District to q' .A B-1A Limited Community B „+,t'•• i Business District. -s Planning Commission a, y.-; { �. 'Q voted 11-0 to recommend °�e,,� °Ea4. /, ` r;' A approval. a-2 �4% +5 Ir,• h . ',-,:::.`:',.5,,,,' '54.' Z _ as, March 22, 2016 -33- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Sue Davis, Trustee of Franklin L. Cox Trust • Despite 1-1 zoning,the site has been used for retail and office uses since the current owner purchased the property in 1973. • The owner has had difficulty leasing the - ' v, , vacant units due to the Industrial zoning.The z owner has two potential tenants,an antique _. shop and a tailor,both uses that are not ` , permitted in the I-1 zoning district,thus this - - change of zoning is requested. • Staff believes the B-1A Limited Community / \ N Business zoning is appropriate to the area and compatible with the surrounding land uses. Auto and Export, Inc. Council District Beach 5 Location 569 Central Drive Change of Zoning from I-1 7'4,Light Industrial District to I ?w """' + B-1A Limited Community 1 Business District. r p - Planning Commission t"`A_ ■ „1 voted 11-0 to recommend •�.d^ Y., ,, 'p° -.-- "I approval. t 11.t March 22, 2016 -34- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Auto and Export, Inc. • Request is to operate an automobile repair facility within • _ an existing 6,000 square foot building.Approximately 35,000 square feet of the site will be used for the storage of vehicles awaiting repair. ®� Ill ' • The applicant operates a wholesale business of used ®I vehicles.No sales to the general public will take place at this location.Minor repairs will be performed on site to prepare vehicles for sale. 'I —.,.7 Taste Unlimited, LLC Council District Bayside 6 Location 4097 Shore Drive Conditional Use Permit for ' an Outdoor Recreational �i` " ' ter _ ra Facility � r r ►� 1 Modification of Proffers <g ' approved by City Council ;_ r v,: 1r on July 2,2013. Q I , ti i 1 *e Planning Commission R- r- voted 11-0 to recommendR,, e i .- a+ approval. RJO 0 '-% . ! s; t a,.t,l March 22, 2016 -35- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS • (Continued) Taste Unlimited LLC -- - • Two requests included with this application: — +.--- - 1. Conditional Use Permit to allow for the event "Live on the Lawn",which features live music on E l Friday evenings during the summer months. ' ,' t i !j t 2. Modification of previously approved Proffers to = •ii e I accommodate 20 additional parking spaces on t :_ ;E r the lot to the south of the property. T ` • "Live on the Lawn"typically starts around 5:30 p.m.and ends by 9:00 p.m.A Proffer has been • revised to limit the hours to between noon and 9:00 p.m. • A majority of the attendants walk and bike to the events from the surrounding • neighborhoods. 400 vas Trustees of New Life Presbyterian Church Council District Rose Hall 7 Location 3312 Dam Neck Road Modification of Conditions to a Conditional Use Permit for Religious Use i :' 11:3Capproved by City Council /. / NN on June 13,1998. q, , o Planning Commission ,•n7C/.,4 ,,, ‘, voted 11-0 to recommend r) Vfor s, ,.. ..,,,::/ approval. e,• a f o March 22, 2016 -36- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Trustees of New Life Presbyterian Church • Request is to decrease the area covered under the Conditional Use Permit for a church approved in 1984 from 5.97 acres to 1.49 acres. .o • The parking area will be relocated in front of the r x s�EXISTING building,adjacent to Dam Neck Road,and will j CHURCH . p PRORTSED contain a sufficient number of spaces. s PROPERTY LINE IlP65fy. ' • �f FKIN� I �e Mic_a � • The remaining 4.48 acres will be sold and " developed with single-family homes. ` RESIDUAL PARCEL TO DEVELOPED WITH SINGLE"FAMILY HOMES Nine (9) items will be considered on April 19": SUMMARY- APRIL 19th Nine Planning Items are proposed for City Council's consideration. 1. Titan Meyers Development,LLC-Kempsville District • Conditional Change of Zoning(R-7.5 to PD-H2(A-12 Apartment District). 2. Tattoo Skills Too,LLC-Beach District • Conditional Use Permit(Tattoo Parlor). 3. Stephanie L.Weekes-Centerville District • Conditional Use Permit(Home Occupation-Family Day-Care Home). 4. Pembroke Square Associates-Bayside District • Conditional Use Permit(Outdoor Recreation) 5. Veonca Evans-Kempsville District • Conditional Use Permit(Home Occupation-Family Day-Care Home) 6. Gregory Kram-Princess Anne District • Subdivision Variance(to Section 4.4(b)of the Subdivision Regulations) • Floodplain Variance(to Section 4.10.8.3 of the Floodplain Ordinance) March 22, 2016 -37- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) SUMMARY- APRIL 19th 7. City of Virginia Beach • Amendment to the Sign Ordinance. 8. City of Virginia Beach • Amendment to the Zoning Ordinance for Family Day-Care Homes. 9. City of Virginia Beach • Amendment to Section 506 of the Zoning Ordinance to add"Roof Dormer Diagram". Titan Meyers Development, LLC Council District Kempsville Location 4.49 acres between Daniel Smith Road and Connie Lane,east of Newtown Road Conditional Change of Zoning from R-7.5 Residential District to PD- H2 with A-12 Apartment District underlay. f —4� " Planning Commission voted 10-0,with one s3 abstention to recommend approval. - One neighbor appeared in , v opposition indicating the property should be ~` developed under the existing zoning classification. March 22, 2016 -38- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Titan Meyers Development, LLC • Request is to consolidate four parcels and — Connie Connie&Newtown develop the site with a 35 unit,single- - .>+ Conceptual Plan family condominium community. .,g a1�8: ,,m. kR P•LA • 0.92 acres(20%)of the area of the siteI. ®= will be dedicated to community ° ' ®' "° °n' . recreation/open space.Open space will include grills,a gazebo and a walking trail y, 1"0..11" i 0 10 around the pond. • - . ,/, • There will be two access points from ^°° uiie Connie Lane and one access point from ' ---Wit " @,, ®®®.� ® . Daniel Smith Road. El o ,.• .,ym• PEl it • The interior streets will be privately owned a '!•"" 1' ®,.>® - and maintained by the homeowners' �- - association. �'� 411n • Six foot white vinyl fencing will be installed . e - - .,,, along the property lines between the coNNIEUNF adjacent residential and commercial properties. I Titan Meyers Development, LLC VI REF..r LIGHTINGND 6ENCBls 15s r �a� :► gg F '�. _ r 1.-,„--. J. . 1 11011 ,. '�e I a _ • The primary exterior building materials of the home will be 0.044 gauge or better vinyl siding,brick or stone veneer,and 30 year .W1architectural shingles. --_— • It is proffered that"no two dwellings with the same elevation shall be constructed on the same side of the street within three building lots of each other within a single block." March 22, 2016 -39- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Tattoo Skills Too, LLC Council District Beach 2 Location 1577 General Booth Boulevard ra Conditional Use Permit for =-ff ; , a Tattoo Parlor. Planning Commission s " c P F voted 11-0 to recommend ,3 vA I e s� — ` —_.',I®t' approval. °s w,r is ant in Oa d I Cry.f P4cc fR. /:.TI I�xo lVf O/d Tattoo Skills Too, LLC • Proposed tattoo parlor will :!:, s« u s s occupy an 1,875 square foot vacant unit within the Dam Neck Square Shopping Center. I • No changes to the exterior of ,+ c.3--� 7, r the building with the exception _ of a new sign over the entrance to the unit. ti iiislail i.14,, ,,,,i; March 22, 2016 -40- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Stephanie L. Weekes Council District Centerville 3 Location 1205 Sydenham Court ,... Conditional Use Permit for '\ �� + v v' e a Home Occupation- , ' �j� ,` Family Day-Care Home. j\C y—. _ EJ i \ - ,(,,,,:z � \{ R 10 4 's- ■ `,yr %:;'4-.0.4.1...'H" . 40e.:' ' Planning Commission 5�\ i „ ' ^Cs•' voted 11-0 to recommend �� \ 14t ' , �'� {;p approval. 1`00 C1 .°� � 7 � `, Stephanie L. WeekesI _1 _111111 I • Request is to care for up to 12 children in a dm. single-family home;however,applicant typically cares for eight children. • Hours of operation will be Monday through Friday,6:00 a.m.to 6:00 p.m y41111911 • Parking for pick-up and drop-off will be in the driveway and on the cul-de-sac in front of the home. Imo-_...- March 22, 2016 -41- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Pembroke Square Associates, LLC Council District Bayside 4 Location 4554 Virginia Beach Boulevard Conditional Use Permit for • �° ' ' 4.1m1' Outdoor Recreation. %r: c,, �A � n• " .+ Planning Commission "�; ti` Co,pu.eionLm. voted 10-0,with oneilkler abstention,to recommend t 131 I 1 yK_L B i k`,• rr. ' approval. 1 \ b. "i .• rd a y cac? ` • E a i4i G Virginia a000K ssi r w I Pembroke Square Associates, LLC 41 • Request is to allow for marketing events within the Pembroke Mall parking lot. —1 • Events include outdoor family activities such as music,costume contests,food service,carriage rides,amusements,etc. • Events have been held previously by obtaining a "Special Events Permit". • 2016 seasonal events include:Summer Fun Days,Halloween on the Boolvd,Mayflower , Marathon,and Holiday Carriage Rides. March 22, 2016 -42- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Veonca Evans Council District Kempsville 5 Location 5490 Davis Way Conditional Use Permit for • i a Home Occupation- Am nun«n , Family Day-Care Home. c m it it C q,� Planning Commission �.w i ° „ voted 11-0 to recommend s approval. rn Ott Veonca Evans • Request is to care for up to eight - «� children in an approximately 1,300 1Ild 1 S square foot townhome. ill • Hours of operation will be Monday through Friday,6:00 a.m.to 8:00 p.m. • Parking for pick-up and drop-off will be a 1 in the driveway. ( 4 ' to t; c ' March 22, 2016 -43- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Gregory Kram Council District Princess Anne 6 Location 3236 Little Island Road Subdivision Variance to r' ``� >" j Section 4.4(b)of the i Subdivision Regulations d •i . . •1 �" Floodplain Variance to t # 4 ♦'"" t) Section 4.10.6.3 of the 0 --- , Floodplain Ordinance. •n ►� o,aC •_ \ a k 1i Planning Commission $ voted 11-0 to recommend P,, 19e Denial. �(} it, *0.2 --n\'` ' . ' Gregory Kram • Floodplain Variance is required to construct a single- „•,n.- ,'r j family dwelling on Lot 27A.Lot 27A is entirely located E Prope:ro lot tm, within the Floodplain Subject to Special Restrictions._ • A Floodplain Variance is required for any new home construction on •it a lot created after October 23,2001 located within the Floodplain � ._, Subject to Special Restrictions. '\ __ z- nA" • The proposed home is 1,100 square feet and two-stories. zsa f..,./, • Subdivision Variance is requested for both proposed -f'' \ Lots 27A and 28A. • • Both Lots 27A and 28A are entirely located within the Floodplain ri \ \ Subject to Special Restrictions • • The requested variance on both lots is for lot area and lot width, t because area within the Floodplain Subject to Special Restrictions ...�� cannot be used to calculate minimal dimensional requirements. • The existing lot was legally recorded on December 22,1997.Prior to recordation,the site contained two lots similar to the proposed subdivision request. March 22, 2016 -44- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) City of Virginia Beach Amendment to the Zoning Ordinance-Sign Regulations 7 • The primary purpose of these amendments is to bring the City's sign regulations into compliance with the recent Reed v. Town of Gilbert,Supreme Court Decision, which determined that sign regulations cannot be"content based." City of Virginia Beach Amendment to the Zoning Ordinance-"Family Day-Care Homes" 8 • This amendment expands the definitions of"Day-Care Center"and"Family Day- Care Home"to include senior citizens and disable persons. • There is a growing need for such facilities that care for seniors and disabled persons during a portion of the day. March 22, 2016 -45- CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) City of Virginia Beach Amendment to Section 506 of the Zoning Ordinance 9 • The North End Overlay District was adopted in November 2015. • This District allows a duplex property zoned R-5R the option of developing two detached dwellings on a lot subject to specified standards. • This amendment adds"Figure 2—Roof Dormer Diagram,"which was inadvertently omitted from the original Ordinance. T 1 Mayor Sessoms thanked Mr. Frankenfield and the entire team for their hard work and dedication to the City. March 22, 2016 -46- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN (BUDGET) 4:53 P.M. Mayor Sessoms welcomed David Hansen, City Manager. Mr. Hansen expressed his appreciation to City Council for their continued support and introduced Catheryn Whitesell, Director—Management Services to make the presentation: FY 2017 Proposed Resource Management Plan Operating Budget and Six Year Capital Improvement Program March 22nd 2016 This is the Agenda for today's presentation: Agenda for This Presentation •Review highlights of the Proposed Operating Budget and CIP •Demonstrate new software offerings • Balancing Act •Taxpayer's Receipt •Open Performance March 22, 2016 -47- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) This is an overview of"How we got from Syr Forecast to Today". Each of these actions helped to close the gap: How we got from 5yr Forecast to Today • Hiring Freeze helped cover the $10 million loss of revenue for the Landfill and caped per ton costs • City VRS rate unexpectedly decreased by nearly 3.5% • Better than expected Bond Sale and Refinancing • Higher Real Estate Assessments • Continuing decrease in fuel costs The proposed Budget contains no proposed Tax Rate Increases: NO TAX INCREASES March 22, 2016 -48- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-201 7 RESOURCE MANAGEMENT PLAN BUDGET (Continued) The Proposed Budget recommends one MAJOR fee increase and several smaller ones. The major fee being proposed for increase is Solid Waste to $1.64 per month: Only one major fee increases • Solid Waste increases from $21.36 per month to $23.00 These are the facts that were considered in making the recommendation in the Proposed Budget: Solid Waste Fee Increase • $10 million General Fund Balance contribution to offset loss of revenue from SPSA—generated by the hiring freeze • The Solid Waste fund ended FY 2015 had a negative fund balance... • Due to the changes in GASB accounting requirements for pension liabilities,the Waste Management Fund ended the year with a negative undesignated fund balance of • The pension liability in FY 2015 was$6.5 million. • The Fund was short$1.4 million in cash due an accrual related to a SPSA revenue payment which came in after the fiscal year closed.The cash flow of this fund is narrow enough for one payment to result in it ending the year with a negative cash position. • Additionally the recession has meant that we have not kept up with needed truck replacements • This budget includes elimination of an additional 9 solid waste positions bring the total eliminated over the last 5 years to 22.5 positions. March 22, 2016 -49- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) Even with that increase, The City remains the 4`h lowest rate in the Hampton Roads Region. The City is the lowest or near the lowest on most rates: Tax Rate Comparison Virginia Chesa- Newport Beach eake Norfolk Portsmouth Suffolk Ham.ton News Real Estate $0.99 $ 1.05 $ 1.15 $ 1.27 $ 1.03 $ 1.24 $ 1.22 (per$100 IA.V.) Personal Property $4.00 $4.08 $4.33 $5.00 $4.25 $4.50 $4.50 (Vehicles 8 Business) Personal Property None $0.64 $ 1.70 $ 1.50 0.63 $ 1.23 $ 1.25 (Machinery 8 Tools) Automobile License $30 $23 $26 $25 $26 $35 $26 Cigarette(per pack) $0.75 $0.50 $0.75 $0.60 $0.50 $0.80 $0.85 Solid waste Pee $23.00 None $27.01 $35.36 $ 17.50 $18.42 $27.08 Meals 5.5% 5.5% 6.5% 6.5% 6.5% 7.5% 7.5% Admissions 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% 10.0% Hotel 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% 8.0% The City places a slightly higher tax burden on citizens than Chesapeake; however, the City offers more comprehensive services and amenities than the region including more modernized schools, more parks, better libraries and more recreation centers: Local Tax Burden on Families Virginia Beach $ 4,177.76 Chesapeake $ 4,077.65 Norfolk $ 4,698.52 Portsmouth $ 5,081.80 Suffolk $ 4,856.34 Hampton $ 4,712.56 Newport News $ 4,618.50 March 22, 2016 -50- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) This chart attempts to measure the demand for services citizens place on city government: Demand for Services Index 111 74%t n demand r 1 IOU 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 Even with the 2.1% increase controlling for population and inflation, the Operating Budget remains relatively flat which is astounding based on the number of new services the City offers that were not offered in 1980. The City and School System have incorporated technology and other cost saving measures to deliver services as efficiently and effectively as possible: Operating Budget Adjusted for Population and Inflation 2,500 2,000 1,500 1,000 500 0.--N C.7,7(f)(D N-CO O)0r-N(y)V(f)CD r CO O)0 NC7 V LO O N-W 0)0.—N C')V 47(DN- <o of co co co co c0 co W m0)0)0)0)0)Cr)0)MO)C)0000000000 Budget —Adjusted for Pop&Inflation March 22, 2016 -51- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) The Proposed Budget increased by 2.1%; however, the recommendation is to add 202 positions: Budget Increases 2.1 % Added 202 positions, HOWEVER ... • 127 for Schools • 51 to reopen Kempsville Recreation Center • 25 new police officers and deputies • 9 for the Body Camera program • 3 for Storm Water Permit • 5 for Light Rail Extension As the table illustrates, the majority of this is in Operating expenses and is due to three basic items: the Stormwater Fund has converted the Street Sweeping Program authorized by City Council this Fiscal Year to a contract which moved costs from Personnel to Operating; Risk Management costs, particularly workers compensation, have continued to increase adding $2.8—MILLION to this category; and, an increase in School Funding for technology and other purchased services: Operating Budget Total FY 2016 FY 2017 Change by Accounts Total Proposed from (in millions) Budget Budget FY 2016 Personnel&Benefits $ 1,161.7 $ 1,170.0 $ 8.3 (includes wmp reserves) f Operating Expenses 439.9 456.2 16.3 Equipment 20.8 24.3 3.5 Debt Service 165.5 167.5 2.0 Pay-Go to CIP 58.1 57.2 - 0.9 Reserves 26.2 36.5 10.3 Total $ 1,872.2 $ 1,911.7 $ 39.5 March 22, 2016 -52- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) This provided an overview of the Capital Budget by Functional Area: Capital Budget by Functional Area (in millions) FY 2017 Schools $ 61.3 Roadways 80.1 Buildings 35.6 Parks and Recreation 8.8 Utilities _ 56.2 Coastal 16.4 Economic and Tourism 35.7 Information Technology 9.1 Total $ 303.4 Both the CIP and the Operating Budget significantly advance the goals City Council set at the Retreat: Focus on attainment of City Council Goals And Keeping the lights on.... March 22, 2016 -53- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET . (Continued) The Proposed Budget includes the funding for these projects: • BioMedical Initiative • EMS Volunteer Recruitment and Retention • Police Staffing • ITA Study Update • Burton Station Development • Broadband & Next Generation Network • Bus Shelters •ViBe District • City Hall Study • Body Camera Implementation The majority of the CIP is related to maintaining or replacing roads, buildings, schools, bridges. Over $54-MILLION is dedicated to support existing infrastructure: Keeping the Lights On • Heritage Building Maintenance •Virginia Aquarium Building Systems & Facility Infrastructure • School Modernization • Convention Center Capital Maintenance • Correction Center Master Control System Replacement •Various Municipal Building Rehabilitation and Renewal • Renovate and Replace HVAC systems & Roofs (city & schools) • Pump Station Modernization • Lake Management Totals over $54.1 million March 22, 2016 -54- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) A 3.34%pay increase is recommended for City and Schools, as well as an increase of the employer's share to Health Insurance by 5%: Compensation •3.34% Increase for full-time City Employees • Last year of VRS Mandate! • Reinstatement of Merit increases for city employees on January 1st • 1.34% increase general increase on July 1st and the same for part-time •Other Compensation Adjustments: • Final year of addressing horizontal compression • City employees will shift to biweekly pay • Increased employer's share to Health Insurance by 5% The School's Budget includes a 2%raise. To increase this by another 1.34%, the Schools will need an additional$7-MILLION: School Budget & CIP • School Compensation includes a 1.34% VRS adjustment and a 0.66% general increase, • HOWEVER...with the adoption of the State Budget school staff feels they can come very close to matching the City's increase • Partial adjustments for school employees on the Unified Pay Scale • Partial expansion of full-day kindergarten • Expansion of Anchor School Digital Learning initiative • Startup of Entrepreneurial and Business Academy at Kempsville High School • More debt capacity for school modernization projects and energy upgrades to buildings— all while keeping school debt service flat March 22, 2016 -55- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) The total budget is over$2.2-Billion; however, there are duplicates within the Budget. The "Net"Budget is$1.9-Billion: Net Capital Pay- Combined Operating + Budget as_ Budgets you-goet $1,9181.6 $303.4 $57.2 $2,157.9 In millions Below are the Next Steps: Next Steps • City Council Budget Workshops: • April 5th • April 12th • April 19th • April 26th • May "rd — Reconciliation Workshop • May 10th — Vote on Budget and CIP • Two Public Hearings: • April 21St at Cox High School at 6 pm • April 26th in the City Council Chambers at 6pm March 22, 2016 -56- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) The City has two (2) new Interactive Budget Applications that are rolling out with this Proposed Budget. The first tool is Taxpayer Receipt which is a very simple tool requiring the user to answer a couple of simple questions in order to get a receipt based on the response. Please note that the responses are NOT stored in the system: NEW Software Taxpayer Receipt The second is Balancing Act which allows the user to Balance the Proposed Operating Budget: New Software Balancing Act March 22, 2016 -57- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) The City also offers Open Performance which allows the user to view the metrics relating to the Sustainability and Departmental Metrics. It is important to note, this is an ongoing process which will continue as more data is collected: New Software Open Performance New Software Open Performance — Departmental Measures March 22, 2016 -58- CITY MANAGER'S BRIEFINGS PRESENTATION OF PROPOSED FY2016-2017 RESOURCE MANAGEMENT PLAN BUDGET (Continued) This is the schedule of Workshops and Public Hearings: Next Steps • City Council Budget Workshops: • April 5t" • April 12th • April 19th • April 26th • May 3rd—Reconciliation Workshop • May 10th — Vote on Budget and CIP • Two Public Hearings: • April 21St at Cox High School at 6 pm • April 26th in the City Council Chambers at 6pm Mayor Sessoms thanked Mr. Hansen, Ms. Whitesell and the entire team for their work on the proposed Budget. March 22, 2016 -59- ADJOURNMENT Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 5:36 P.M. k'ez-d4 manda Finley-Barnes,M111C� Chief Deputy City Clerk Hodges Fraser,MMC City Clerk March 22, 2016