APRIL 26, 2016 WORKSHOP MINUTES ,ate.
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
April 26, 2016
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council
Conference Room, Tuesday, April 26, 2016, at 4:30 P.M.
Council Members Present:
M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice
Mayor Louis R. Jones, Shannon DS Kane, Amelia N. Ross-Hammond,
Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and
James L. Wood
Council Members Absent:
John D. Moss Out of town on business
April 26, 2016
-2-
ADD ON
COLLEGE BEACH WEEKEND
Mayor Sessoms acknowledged the amazing job of the entire City Staff for a job well done, specifically the
Police Department. There was a large crowd at the Oceanfront and the Police Department did a great
job at handling the situations that come with a large crowd.
Mayor Sessoms expressed condolences for the Old Dominion Student that was killed at a `party house".
It was stated on the news the house was rented using Airbnb with the owner of the home lives in China.
This tragic event only reiterates the concerns expressed by this City Council.
Council Lady Wilson advised a study is being conducted this Summer regarding Airbnb but, unfortunately
no one from any municipality has been asked to serve on the committee. The City is not sure if someone
from VML has been asked.
Mayor Sessoms suggested the Council consider bringing the City's Delegation attention to the events
from this past weekend and the real cause for concern regarding these type of rentals. Mayor Sessoms
requested the City Manager prepare a letter to the Delegation for his signature.
April 26, 2016
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CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY AUDITOR
4:35 P.M.
Mayor Sessoms welcomed Lyndon S. Remias, CPA, CIA. Mr. Remias expressed his appreciation to City
Council for their continued support of the Department. Mr. Remias did not prepare a presentation but
wanted to bring a few things to the City Council's attention. First, in the last Budget, City Council
approved the funding for an additional Auditor and that was just filled earlier this month. Next, the
Department is in the process of conducting the Audit of Human Services,per the City Council Resolution,
and is hoping to have a report prepared next month. Lastly, the Department is fully funded and will
spend the entire$32,000 in Operating Funds wisely.
Mayor Sessoms expressed his appreciation to Mr. Remias and the entire Department for a job well done.
April 26, 2016
-4-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY REAL ESTATE ASSESSOR
4:38 P.M.
Mayor Sessoms welcomed Jerald D. Banagan, Real Estate Assessor. Mr. Banagan expressed his
appreciation to City Council for their continued support:
o �
t til
Real Estate Assessor
Budget Workshop April 26, 2016
Jerald D. Banagan
The Department's Operating Budget decreased from FY2015-16:
Real Estate Assessor Operating Budget
Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16- Change FY 16
Amended FTE Proposed 17 FTE Amended to FY 17
Proposed
Real Estate $3,234,174 34.0 $3,154,539 34.0 (79,635) (2.46%)
Assessor
Board of
Equalization $9,043 0.27 $2,997 0.00 (6,046) (66 86%)
Total $3,243,217 34.27 $3,157,536 34.0 $(85,681) (69.32%)
April26, 2016
-5-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY REAL ESTATE ASSESSOR
(Continued)
100%of the Department's Budget is from the General Fund with 92.1%expenditures for Personnel:
FY 2016-17 Budget
$248,632
7.9%
Budget by Expense Category
r Personnel ■Operations
Below are the Department's Significant Issues:
Real Estate Assessor's Significant Issues
➢ Maintaining existing staff and services.
➢ In addition to the Assessor's budget,is the Board of
Equalization's budget of$2,997.
Mayor Sessoms expressed his appreciation to Mr. Banagan and the entire Department for a job well
done.
April 26, 2016
-6-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
COMMISSION OF THE REVENUE
4:39 P.M.
City Manager Hansen advised he received a phone call from the Phil Kellam, Commission of the
Revenue, advising he is appreciative of the Budget and if there were any questions he would send the
Deputy Commissioner up to provide answers.
April 26, 2016
-7-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
4:40 P.M.
Mayor Sessoms welcomed Matthew B. Arvay, CIO. Mr. Arvay expressed his appreciation to City Council
for their continued support:
S�O
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Communications and Information
Technology
Budget Workshop
April 26, 2016
Matthew B. Arvay, CIO
The Department's Operating Budget increased 5.87%from FY2015-16:
ComIT Operating Budget
General Fund
Program Unit FY 15-16 Amended ®FY 16-17 Proposed FY 16-17 FTF Change eY 16 Amended to FY
v Prope..a
Multimedia ($3,912) 0 $0 0 53,912 -100%
Mail Services $215,257 4 $216,189 4 $932 0.43%
Business Center $986,218 12 $1,125,374 14 $139,156 14.11%
Applications
Support $8,522,728 55 $8,396,807 51 ($125,921) -1.48%
Data&Info.
Management $0 0 $972,978 9 $972,978 -
Systems Support $6,774,293 38 $6,681,530 35 ($92,763) -1.37%
Center for GIS $2,209,949 19 $2,234,981 19 $25,032 1.13%
Telecom GF $1,742,175 13 $2,164,765 16 $422,590 24.26%
Technology Services $1,502,347 13 $1,931,912 16 $429,565 28.59%
Gen.Fund
Subtotal $21,949,055 154 $23,724,536 164 $1,775,481 8.09%
Capital Projects 1ST $471,339 4 $0 0 ($471,339) -100%
• Internal Service Fund(Internal Customers)
Telecom ISF $3,172,091 10 53,178,566 10 $6,475 0.20%
Subscriptions ISF $3,615,091 0 $4,018,596 0 5403,505 11.16%
ISF Subtotal
$$8,787182 10 $7,197,162 10 $409,980 6.04%
1110312:1111111111111/=31103111111102/E31011111113=1111110123
April 26, 2016
-8-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
77%of the Department's Budget is from the General Fund with 56.2%expenditures for Personnel:
ComIT Budget- Fiscal Year 16-17
Budget by Fund
Capital Reserves
$944,180 $141,642
■General Fund ar Internal Service Funds 3.1% \ 0.4%
Budget by Expense Category Operating Person '
$12,469,30 I
8 40.3'4 f 517,366,56
8
;r' z'`L" 56.2%
a Personnel ■Operating Capital •Reserves
3% of the Capital Improvement Program is dedicated to technology; however, there are eighteen (18)
projects that were requested but not funded, totaling$54.5-Million:
Capital Improvement Program FY 2017-FY 2022
Total City CIP Funding—FY 2017 to FY 2022 CIT CIP Funding FY 2017—FY 2022
Condi
3% Family&Youth Opp. 5.
Pe k,&Nto<r eet in, Utilities pualite Education&
22% Lifelong Learning $
Cultural&gacraatbnal
$
Opp.
Schools
18% Economk Vitality 5.
OualityPhysical
Environment
Roadways 525,2767ea
36% quality O E.Ith.bn -
$16,679,655
6 Safe Communnn IMIMMINIEM
- - 5- 510,000,000 $10000000 90,000.000
10 Active CIT CIP Projects with$9.13M of funding programmed in FY17
18 Projects were requested but not funded totaling$54.5M
April26, 2016
-9-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
The Business Relationship Management (BRM) focuses on bridging the gap between IT and other
Departments:
Business Relationship Management(BRM)
S-1.Create a Business Relationship Management(BRM)function within Come'.
Proactively engages with other City Departments to learn their respective business issues and problems and
work collaboratively with Comil staff in planning,design,deployment and enhancement of IT applications and
IT services.
BRMI 2016 Transformational Leadership Award
ClobaIBRM Community Excellence Award Winner
Advise Influence Trusted Advisor Strategic Partner
tta,
CITIZENS
CITY SERVICES
to Demand BRM Supply
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.
„,
IT began working with the Department of Human Services last year on ways technology can assist in
achieving the Strategic Plan:
Business Relationship Management(BRM)
and Department of Human Services (DHS)
rm/35 02/35 as/sr gats 01/16 N/16 au/1g 0!/16 q1/1]
pHs Engagement OHS FHchonk Ream*Implementation
DHS Current Landscape OHS Strategic
A:Newmem Olennina
Engaged at Strategic and Operational Levels Electronic Records Management
✓ Conducted a landscape assessment ✓ Aligned DHS to enterprise Lasencche solution
✓ Developed a strategic technology plan ✓ Implemented scanning to meet state timelines
Reduce duplication and inconsistencies in ✓ Assisted with internal process improvements
data ✓ Led to the removal of numerous boxes of paper
✓ Access database remediation analysis is
underway
a Business Intelligence for timely data driven
decisions
I CIO,BRM and Data Scientist scheduled to
meet with DHS in May
April 26, 2016
-10-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
Business Relationship Management(BRM)
01/55 03/15 [—CZ. 4Mts Qt/1B 03/16 0a/t6 1716 03/07
OMS Engagement I OMS Mann.Retools Implementation
DMS Curtent landscape DNSStralaalc
Assessment Planning
BRM:VB50 MOU
VBSOCurrent ndwpe 1/13S0 Str-iiWgin
Assessment Planning
BRM EMS
BMWIlMr,BR
BRM PU
r BPM MM
BRM Finance
Below are a few of the Significant Issues:
Master Technology Plan-Significant Issues
5-4.Reorganize Comm to support a service-centric bslness model.
ComIT's current organization structure needs be realigned to support a service-centric and customer-focused model.
This change in organizational structure must be implemented to enable other service-related transformation initiatives
volving resources and improvement in internal processes.
5-6.Modernize R job classes and specifications.
Nearly half of ComiT's technical workforce working under a set of Systems Analyst or Programmer Analyst job
spec ificat o s that have not beenc
sed since 1990.Additionally,most of the City's current IT job classifications/series
are radically misaligned with roles needed ina service optimized and customer-centric IT organization.Both of these
issues will continue to negatively impact ComIT's ability to attract and retain IT staff in a competitive market.
i New Organizational Structure for ComIT is complete
✓ New lob Families and Job Descriptions have been reviewed and accepted by HR;next step
is to submit to City Manager for approval Master- .y
Technology
➢ Staffing Gap plan y
✓ ComIT current staffing positions=168(FV16) �n/�f.•
tr
• Represents 2 of total city staff •
• Gartner recommended ComIT be at f 3°of total city staff or:;._positions
• Virginia Government Peer group average was 2 84%of total city staff or 198
positions
• Total Government Peer group average was 2.76%of total city staff or 191 positions
April 26, 2016
-11-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
Looking Ahead-Public Safety
Public Safety Advisory B s j
Membership:City Manager,CIO,ECCS Director,EMS Director,Fire Chief Police Chief and Sheriff
;• Activity Timeline:
✓ Charter ratified February 2016
I Public Safety Steering Committee established
September 2015
I Public Safety Business Relationship Management
Team launched in October 2015
✓ The Board has been expanded to include VBSO.A
formal MOU for IT Services was signed in March 2016 41119WPIPPIP.
e ..
✓ As strategic partnerships are developed,Office of the FD
Commonwealth's Attorney and the Courts will be
included in the Public Safety Community of Interest
Looking Ahead-Public Safety
IPS Program - Timeline
k _
'i. M/3015 01/3016 03/0016 03/2016 04/2016 01/2017 02/2017 03/2011 06/2017
Orion:AgenYWeb
n;nH/;nterfzr, Testing/Train;ng , rI 1 CAU/Records Mhaatlen
CAD:Con Application(Including DECCAN)
Provivonin8 Testing Training
UD:Interfaces
Design/Devebp/DepbY Testing ' ,/i
Follow-op
E
..� Follow-op
CAD:11.pn,Ong
Identification/Revkw' Develop/reit
Ilemsh:Con Appikation Including Microsoft Data Warehouse and enacting
Pr I WPr001603mg/RR /Testlng y Tnpkig '
Records:Mbrfxes
Design/Devebp/Deploy
--- w �✓ Polbwup /
Records:Dab Conversion • ;
d Plan
Records:Reprtlrg
IONNIONIO
April 26, 2016
-12-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
Looking Ahead- Public Safety
➢ Oceanfront Cameras 1111-
✓ 29 Cameras have been purchased and delivered
✓ Genetec software has been installed and configured
• Same software in use by VBCPS and will allow
view access into city and school cameras
✓ Initial construction to be completed by December
2016
ar.• •uT ty.jr
➢ Intelligent Voice Radios
✓ 3,400 Public Safety radios being replaced t
✓ Project completion is slated for July 2016 t
Looking Ahead-Next Generation Network
TASK DATE
Hardware Received February 2016
Kickoff Meeting February 2016 iS4
Optical Core Fiber Construction March-June 2016
Optical Core Facility Preparation April 2016 •�
Optical Core Hardware Installation June—July 2016
NGN Training May—July 2016 I FECC�.
FS7
Optical Core(6 sites)Complete July 2016 �• x'
Sub Rings(69 sites)Complete July 2017 '
(
•
DPI
810.
'82
April 26, 2016
-13-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
INFORMATION TECHNOLOGY
(Continued)
Questions?
Mayor Sessoms thanked Mr. Arvay and the entire Team for their work.
April 26, 2016
-14-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
4:52 P.M.
Mayor Sessoms welcomed Patti Phillips, Director—Finance. Mrs. Phillips expressed her appreciation to
City Council for their continued support:
s
i:gy _ 6r.
Finance
Budget Workshop April 26, 2016
Patricia A. Phillips, Finance Director
The Department's Operating Budget increased 13.7%from FY2015-16:
Finance Operating Budget
Program Unit FY 15-16 fY 15-, FY 16.17 FY16
Amended 16 I Proposed -17 abuse FY16
FTE #T# "7b FM; .
Directors Office $738,106 6.0 $759,218 6.0 $21,112 2.9%
LV Registration $363,000 0.0 $297,000 0.0 ($66,000) (18 2%i
Comptroller $1,701,292 19.0 $1,699,940 19.0 ($1,352) (0.1%)
Payroll $846,314 10.0 $849,808 10.0 $3,494 0.4%
Purchasing $1,172,270 13.0 $1,219,749 13.0 $47,479 4.1%
General Fund $4,820,982 48.0 $4,825,715 48.0 $4,733 0.1%
Risk Mgmt ISF $15,811,126 7.0 $18,671,619 7.0 $2,860,493 18.1%
Capital Projects $180,562 2.0 $172,079 2.0 ($8,483) (4 7%)
Total $20,812,670 57.0 $23,669,413 57.0 $2,856,743 13.7%
April 26, 2016
-15-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
(Continued)
20.4%of the Department Budget is from the General Fund with 77.3%of expenditures for operations:
FY 2016-17 Budget
Capital Project ISF
0.7% General Fund
F.;.....S1 1=1.1Budget by Fund or Revenue
Risk Management ISF
78.9% ...::..
Reserves
1.6% Personnel
21.1%
General Fund Risk Management ISF •Capital Project ISF
Budget by Expense Category
Personnel ■Operations Reserves and Transfers
Below are the Department's Significant Issues:
Finance Significant Issues
• SWaM Procurement Programs: Policies and processes
• Biweekly Payroll: Planned for May 2017
• Risk Management Fund: Increased funding by$2.8 million;
General Assembly Action on fee schedule
• Triple A bond rating: Constant review to maintain
• Policy Development:Travel,Hiring Retirees,Close out,Procurement
• Efficiency through Process Improvement:Training
• Financial Systems Modernization: Planning replacement of 18
year old system originally implemented when there was no"Wi-Fi"
Need more efficiency,intuitive functionality.
Cornerstone of a Well-Managed Government
• Staff Resources Manage process improvement and system
functional accuracy. 30%core staff reduction over last 22 years.
• State level involvement: LODA and VRS
April 26, 2016
-16-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
(Continued)
Taylor Adams, Purchasing Agent,provided an overview of the SWaM Procurement Program:
SWaM Procurement Program
• City Council aspirational goal of 10%for Minority
Businesses
— Actual FY2015:4.85%of overall expenditures(8%:goods
and services;2%: construction)Total of$14.1 Million
— First 6 Months of FY2016 over 5%overall expenditures
— In FY16,City made its first annual services construction
award to a minority contractor for$542,000
— Many other successes this year including IT,Light Rail,
Parks&Recreation
• Contractors Institute
• Hampton University Initiative
• Procurement Opportunities Committee
• Changes in procurement requirements to reduce
burden of bidding (80/20 rule)
Biweekly Payroll
➢Second Step in transforming to a modern pay
system
✓ First step was Arrears in May 2014
➢Target date is May 7,2017
• Workweek and pay periods line up
➢ No conflicts with year end work and benefits enrollment
Budget includes$1.2 million to provide a short term
supplement to employees to transition to a biweekly
pay system
➢Communications and Education
➢Will brief Council in more detail in about a month
April 26, 2016
-17-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
(Continued)
Risk Management Division
Internal Service Fund
• Departments are charged for their share of Risk Management Costs
each year based on their actual experience
• Serves as internal insurance company for City
— Coverage for all City-owned real property Over$1 B in assets.
— Workers Compensation:Self-insured first$1.25 M
— Automobile&Liability Insurance:Self-insured first$2M
• Administer vehicle titles
• Disaster Cost Recovery Coordinator:Recovered$839,430 in FY2015
• Subrogation of damages:Recovered$425,000+
• Coordinates information on take home vehicles
• Increased funding in FY 17 by$2.8 million to mitigate deficit
FY15 Risk Management Expenses
(in Millions)
Total Expense$17.2M*
General and Auto -Administrative
Liability Cliams Costs
5% Om"
Insurance-
Premiums
Ala
Workers'
4000/__Compensation
Claims
73% sa.SM
*Does not include increase in estimated liability of$5.4 M for future costs associated with
current year claims and judgments
April 26, 2016
-18-
CITY MANAGER'S BRIEFINGS
FY2016-201 7 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
(Continued)
Workers Compensation is Major
Expense
• Catastrophic injuries in the public sector
• City pays lost wages and medical to retirees
approved for VRS job-related disability
• Medical costs for injury are paid for life
• Virginia is one of few states that does not have a fee
schedule for Workers'Compensation
• SB 631 creates fee schedule beginning Jan 1 2018
— City Council Legislative Agenda included this request
• Negotiated some improvements in costs with some
providers
• Continuing to build a Safety Culture
2014 Prevailing Community Rate Report
Comparison of Virginia with Neighboring States
PRCODE/Ttaatmant State Avg.Coat PCTCODE/Treatment State Avg.Cort
99213 29891
VA' $12600 VA IAVG) $1,793.00
VA•' $105.00 VA(State) $3,510.00
Office Visits City of Va.Mach(W/C) $182.51 Surgery CNy of Va.Beach(WIC) $2,596.33
City of Va.Beach Group Health Ins. $72.61 City of Va.Beach Group Health Ins. $1,122.46
KY $78.00 KY $1,369.00
TN $10400 TN $1,319.00
MD $9300 MD $939.00
NC $67.00 NC 11 154.00
73721 62311
VA(AVG) 32,90400 VA(AVG) $632.00
VA(State) $2,137.00 VA(State) $600.00
Major Radiology City of W.Mach(W/C) $1,092.93 Pain Mgmt. thy of Va.Beach(W/C) $614.09
City of Va.Beach Group Health Ins. $567.78 City of Va.Beach Group Health Ins. $456.41
KY $694.00 KY $321.00
TN $44500 TN $191.00
MD $33000 MD $140.00
NC 76900 NC $377.00
97130
VA(AVG) $48.00
VA(State) $5200
Physical Medicine City of Va.Beach(W/C) $136.50
Heath
$3600
TN $38 00
MD $41 00
NC (2600
'Average charge from claims against state
••Statewide Prevailing Community Bate by Community
NOTE:Virginia Beach Group Health Insurance Rate obtained for Virginia Beach Consolidated Benefits Office 10
April 26, 2016
-19-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
FINANCE
(Continued)
Triple A Bond Rating
• 48 bond issues outstanding to manage
payments, security, IRS and SEC
• Currently over $1.3 billion outstanding
• Review for refunding opportunities
• Communicating to three major rating agencies
Conclusions
• SWaM/Minority Business Procurement-Finance is leading efforts
to establish communications,programs,coaching and mentoring.
• Biweekly payroll and ERP Infrastructure–Modernization of our
20th century financial application(18 years old)to respond to 21st
century demands for more intuitive functionality.Moving to a
biweekly pay in May 2017 to address multiple needed outcomes—
second step in improving the Payroll Operation. E invoicing,E
procurement,financials are in the planning
• Risk Management Fund–Current liabilities exceed$30M,with
$8.4M in assets,with goal to be at 70%or$21M.Continuing to
build a safety culture and implement changes in medical costs
authorized by the 2016 General Assembly
Mayor Sessoms thanked Ms. Phillips and the entire Team for their work.
April 26, 2016
-20-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
GENERAL REGISTRAR
5:21 P.M.
Mayor Sessoms welcomed Donna Patterson, General Registrar. Ms. Patterson expressed her
appreciation to City Council for their continued support:1",%,'.', ,11
S4,-0. H.
h _
Rv
General Registrar
Budget Workshop April 26, 2016
Donna Patterson
The Department's Operating Budget increased 48.63%from FY2015-16::
General Registrar's Operating Budget
Program Unit FY 15-16 FY 15-16 FY 16-17 FY 16-17 Change FY 16
Amended FTE ! Proposed FIE I Amended to FY 17
Proposed
Voter
Registration and $1,282,285 11.86 $ 1,905,803 12 $623,518 48.63%
Elections
Total $1,282,285 11.86 $1,905,803 12 $623,518 48.63%
April 26, 2016
-21-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
GENERAL REGISTRAR
(Continued)
95.6%of the Department's Budget is from the General Fund with 58.32%expenditures for Personnel:
FY 2016-17 Budget
$76,954,
4.04% *OM
Revenue
$1,819,1ss,
■State is General Fund
Budget by Expense Category
MI*
■Personnel ■Operations
Below are the Department's Significant Issues:
General Registrar Significant Issues
➢ Request that our part-time position be made full-time
➢ Provide more efficient customer service
➢ Provide more comprehensive voter outreach
➢ Building CIP for FY2017—2022
> Requesting a new building or modifications to existing building
> Insufficient space in Building 14 and warehouse
April26, 2016
-22-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
GENERAL REGISTRAR
(Continued)
Conclusions
➢ Presidential Election Year
➢ Increase in voter registration
➢ Increase in absentee voting
➢ Increase in ballot printing
➢ Increase in Election Day turnout
➢ Additional space requested for 2016
➢ On-going Improvements
➢ Purchase additional laptops for use as electronic pollbooks
➢ Replace aging look-up devices with tablets
➢ Leasing/renting additional ballot scanners
Mayor Sessoms expressed his appreciation to Ms. Patterson and the entire Department for a job well
done.
April 26, 2016
-23-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QULIATY ORGANIZATION
HUMAN RESOURCES
5:25 P.M.
Mayor Sessoms welcomed Patricia Greer, Acting Director—Human Resources. Ms. Greer expressed her
appreciation to City Council for their continued support:
4 �r
Y,,
G t.
0``tiv„..7,
Human Resources
Budget Workshop April 26, 2016
Patricia D. Greer
Acting Director of Human Resources
The Department's Operating Budget decreased 1.13%from FY2015-16:
Human Resources Operating Budget
Change
FY 15-16 FY 15-16 FY 16-17 FY 16-17 FY 16 Amended to FY 17
Program Unit Amended FTE Proposed FTE Proposed
Director's Office 363,912 3 380,223 3 16,311 4.48%
Employee Relations 570,644 7 519,703 7 (50,941) -8.93%
Staffing&Compensation 1,171,694 16 1,161,536 16 (10,158) -0.87%
Learning&Development 756,336 7 752,796 7 (3,540) -0.47%
HR Police Services 113,370 1 114,586 1 1,216 1.07%
Member 116,451 1 115,742 1
Communications (709) 0.61%
Human Rights
Commission 74,668 1 62,597 1 (12,071) -16.17%
Occupational Safety 248,378 3 294,404 3 46,026 18.53%
Occupational Health 946,851 8 911,636 8 (35,215) -3.72%
Total $4,362,304 47 $4,313,223 47 $ (49,081) •113%
April 26, 2016
-24-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
HUMAN RESOURCES
(Continued)
100%of the Department Budget is from the General Fund with 82%of expenditures for personnel:
Human Resources
FY 2016-17
Budget by Expense Category
$757,261
11111111111111.
Personnel Operating
Below are a few of the Department's Highlights:
Human Resources
Highlights
➢Strategic Workforce and Employment Plan
➢Employee Development:
➢New Supervisors' Boot Camp
➢Citywide Mentoring Program
➢Tuition Reimbursement: $250,000
April 26, 2016
-25-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
HUMAN RESOURCES
(Continued)
Human Resources
Highlights
>Taleo/Oracle(3 Modules)
>Taleo Learn
➢iRecruit
➢Onboarding
Below are the Department's Significant Issues:
Human Resources
Significant Issues:Current and Upcoming
➢Personnel Board Hearings
>Increase in Requests for Safety Training
➢Retirement Eligibility Overall
April26, 2016
-26-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
HUMAN RESOURCES
(Continued)
Compensation Proposal
FY16-17
➢All Full-time City employees
➢ July 1,2016-1%VRS Employee Contribution Offset
➢ January 1,2017 1%Merit Increase
➢All Full-time and Part-time
➢ 1.34%General increase July 1,2016
➢Address Salary Compression
Thank You
•
Mayor Sessoms thanked Ms. Greer and the entire Team for their work.
April 26, 2016
-27-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY ATTORNEY
5:37P.M.
Mayor Sessoms introduced and welcomed Mark Stiles, City Attorney. Mr. Stiles expressed his
appreciation to City Council for their continued support:
coU��
CT
City Attorney
Budget Workshop April 26, 2016
Mark D. Stiles
The Department's Operating Budget increased 0.42%from FY2015-16:
City Attorney
$Change %Change
I FY 16 FY 16
FY 15-16 FY 15-16 FY 16-17 FY 16-17 Amended Adjusted
Program Unit Amended FTE Proposed FTE to FY 17 to FY 17
Proposed Proposed
Legal Services $4,084,743 39.61 $4,067,393 40.61 -$17,350
Total $4,084,743 39.61 $4,067,393 40.61 -$17,350 -0.42%
4.6%
1
95.4%
0 Personnel O Operations
April26, 2016
-28-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY ATTORNEY
(Continued)
City Attorney
• 22 full-time and 1 part-time attorneys
supported by 16 professional staff
• Divided into five functional sections:
s,w "' Real Estate;Litigation;Policy and
$in s32oAdministration;Land Use;and Public
Education
• Represent and provide legal advice and
services to all City departments,boards,
commissions,employees and
volunteers
6, • Provided or managed 41,154 legal
5100 5109s' - service hours in FY15
• 98%of legal services provided in-house
`"" "13 "'° `"" at an average cost of$109 per hour
• The average cost of all legal services
provided was$114 per hour
Below are the Department's Trends and Issues:
Trends and Issues
' Budget essentially flat,slight reduction due to salary and benefit cost savings
resulting from routine personnel turnover(retirement,etc.)
✓ Social Services
Realigned attorney staffing to provide additional support in social services cases.
No budget impact.
• Freedom of Information Act Office
Number and scope of FOIA requests continue to increase.
Have investigated available software suite
suitable for Citywide deployment
would substantially enhance response efficiency
first year cost of$37,200 and annual cost of$33,500 thereafter
cost information was not available at time of budget submission and
this item is not included in City Manager's budget
• Public Education
Proposing to add third full-time attorney under Cooperative Agreement to meet
school division needs. No City budget impact paid in full by School Board.
Authorization of additional FTE required.
• For a more detailed discussion of the City Attorney's Office FY 2014-2015
performance,trends and achievements,see the 2015 Annual Report on the City
Attorney Page at www.vbgov.com.
April 26, 2016
-29-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY ATTORNEY
(Continued)
Below are a few of the Department's Accomplishments:
City Attorney
FY 2014-15 Accomplishments
Freedom of Information Act:Responded to more than 400 requests,provided copies
of more than 60,000 pages of documents and more than 120 audio files,and
facilitated the inspection of thousands of additional records.
▪ Conflicts,Contracts,and Ordinances and Resolutions:Analyzed more than 100
potential or actual conflicts of interests and provided written opinions and disclosure
or abstention letters; reviewed more than 520 goods and services contracts for legal
sufficiency;prepared over 200 ordinances and resolutions adopted by City Council.
• Light Rail:Advised City Council and the task force,assisted with contract negotiations,
and drafted the resolution to select the Locally Preferred Alternative for the City's
Transit Extension Project.
• ViBe Creative District Ordinance:Drafted the ordinance establishing the City's First
Creative District. Also drafted an associated ordinance establishing"live-work"units
as by-right uses in the City's Oceanfront Resort District.
City Attorney
FY 2014-15 Accomplishments(cont.)
Arena:Worked with outside counsel and City staff,drafted the term sheet and
transactional documents approved by Council for the private construction of an
18,000 seat sports and entertainment arena adjacent to the Convention Center.
Neighborhood Dredging:Provided legal support for neighborhood navigational
dredging projects and the establishment of related special service districts in
several waterfront neighborhoods throughout the City.
Beach Ownership Issues:Concluded final two cases establishing public's right to
use and maintain Cape Henry Beach and filed suit to confirm same rights along
Chesapeake Beach.
➢ Support for Human Services Mission:Concluded 310 child abuse and neglect
cases,14 child protective services case and 40 adult protective services cases.
• Public Education:Resolved four U.S Department of Education,Office of Civil Rights
complaints and seven Virginia Department of Education discrimination complaints;
reviewed 641 education related goods and services contracts and seven
construction contracts;drafted a new Life Threatening Allergies Handbook and
Training Protocols.
Mayor Sessoms thanked Mr. Stiles and the entire Team for their work.
April 26, 2016
-30-
CITY MANAGER'S BRIEFINGS
FY2016-201 7 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
BUDGET and MANAGEMENT SERVICES/
NON-DEPARTMENTAL
5:43 P.M.
Mayor Sessoms requested City Council provide any questions to Ms. Whitesell due to the time
constraints:
0. I-- -iNi)
Budget and Management
Services/Non-Departmental
Budget Workshop April 26, 2016
Catheryn Whitesell
Budget and Management Services Operating Budget
Program Unit FY 15-16 FY 15- FY 16-17 FY 16- Change FY 16
Amended 16 FTE Proposed 17 FTE Amended to FY 17
I Proposed
Budget and
Management $1,576,592 15.0 $ 1,600,325 15.0 $ 23,733 1.5%
Services
April26, 2016
-3 1-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
BUDGET and MANAGEMENT SERVICES/
NON-DEPARTMENTAL
(Continued)
Regional Participation
Organizations FY 2016-17 Organizations FY 2016-17
American Red Cross $10,000 Southeast 4-H $6,036
Court Appoint Special $48,000 Southeastern Tidewater $27,603
Advocate Builders Alliance
Eastern Virginia Medical $441,694 Square One $53,000
School $400,000
Hampton Roads Chamber of $8,500 Tidewater Builders Alliance $63,000
Commerce
Hampton Roads Economic $428,431 Tidewater Community $5,100
Development Alliance College
Hampton Roads Military& $225,836 Virginia Arts Festival $260,000
Federal Facilities Alliance
HRPDC-Membership $361,338 Virginia Beach SPCA $30,000
HRPDC-MMRS $90,334 Virginians for High Speed Rail $10,000
Navy League $21,250 Virginia Offshore Wind $5,000
Coalition
Virginia Dare Soil&Water $8,000 Virginia Symphony $25,000
Conservation District
USO Wounded Warrior Week $20,000 Vibes Board $15,000
Total$2,121,428
Community Organization Grant Allocation
Organizations FY 2015-16 Organizations FY 2015-16
AidNow $2,500 Mother Seton House/Seton $15,000
Youth Shelters
Beach Health Clinic $47,500 Samaritan House,Inc. $31,500
Cancer Care Foundation of $4,250 Senior Services of $55,000
Tidewater Southeastern Virginia
Children's Health Investment $5,700 The Foodbank of $60,000
Program Southeastern Virginia
Children's Hospital of the $25,000 Together We Can Foundation $15,000
King's Daughters,Inc.
Endependence Center,Inc. $26,332 Virginia Beach Community $10,250
Development Corp.
Judeo-Christian Outreach $50,000 Volunteers of America 41,094
Chesapeake,Inc.
Legal Aid Society of Eastern $20,000
Virginia
Total$409,126
Me Fr 201017 proposed budget hos recommended an increase of$90,874 fora total of$500,000.
April 26, 2016
-32-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
BUDGET and MANAGEMENT SERVICES/
NON-DEPARTMENTAL
(Continued)
Revenue Reimbursement
Tax Relief for the Elderly Veteran's Tax Relief
$10,277,622 $3,599,695
• Funded an additional$637,000 in FY 2016-17 to address
increased demand from qualified Veterans as well as overall
property appreciation
Reserve for Contingencies
Purpose Amount
Compensation $8,761,795
Regular $5,033,938
State Budget Reconciliation $1,000,000
Compression $2,100,000
Bi-Weekly Payroll Conversation $1,200,000
Energy Fuel $600,000
Health Insurance Reserve ($1,660,481)
Neighborhood Dredging $810,000
Replacement of Totaled Vehicles $225,000
Future CIP Commitments $21,360,855
Future Commitments $40,972
Future Capital Projects $8,237,346
Parking Maintenance Reserve $29,497
Total $47,738,922
April 26, 2016
-33-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
BUDGET and MANAGEMENT SERVICES/
NON-DEPARTMENTAL
(Continued)
Debt Service
Fund Name FY 2015-16 FY 2016-17 %Change
General $49,682,686 $50,486,171 1.6%
School Operating $45,224,509 $46,289,542 2.4%
Parks&Recreation $3,774,676 $4,673,630 23.8%
Tourism Investment Program $24,071,789 $22,795,037 -5.3%
Agricultural Reserve Program $3,089,564 $3,972,051 28.6%
Central Business District South TIF $7,649,568 $7,786,521 1.8%
Open Space SRF $2,571,781 $2,582,588 0.4%
Water and Sewer Enterprise $24,803,483 $24,809,333 0.0%
Parking Enterprise $688,054 $672,373 -2.3%
Storm Water Utility Enterprise $3,398,368 $3,397,182 0.0%
Total 164,954,478 167,464,428 1.5%
Questions
April 26, 2016
-34-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY MANAGER
5:43 P.M.
Mayor Sessoms requested City Council provide any questions to Ms. Whitesell due to the time
constraints:
City of Virginia Beach
1,fi3
City Manager's Office
Budget Workshop
April 26, 2016
David L. Hansen
City Manager
City Manager's Office
Operating Budget
Program Unit FY 15-16 FY 15-16 ' FY 16-17 FY 16-17 Change FY 16
Amended FTE Proposed FTE Amended to FY 17
I Proposed
City Manager's 1,933,606 12.0 2,171,424 14.0 237,818 12.3%
Office
Organization
Development 293,503 3.0 273,639 3.0
Office
Office of
Volunteer 214,765 2.5 209,111 2.5
Resources
Communications
Office 1,476,246 16.5 1,503,426 16.5 27,180 1.8%
Total 3,918,120 34.0 $4,157,600 36.0 $239,480 6.1%
V
April 26, 2016
-35-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY MANAGER
(Continued)
City Manager's Office
FY 2016-17 Budget
$251,434_ $2,628
6.0% 0.1%
$3,903,538
93.9%
e Personnel ❑Operations ■Capital
Total Budget:$4,157,600
City Manager's Office
Significant Issues
City Manager's Office
- New Deputy City Manager and Executive Assistant III
position to provide oversight to public safety department's
Office of Volunteer Resources
— Continue to work with department's and the community
to facilitate the use of this valuable resource
— Collaborate in developing a community driven
revitalization strategy
V3
April 26, 2016
-36-
CITY MANAGER'S BRIEFINGS
FY2016-2017 RESOURCE
MANAGEMENT PLAN(BUDGET)
QUALITY ORGANIZATION
CITY MANAGER
(Continued)
City Manager's Office
Significant Issues
➢Organization Development Office
— Strategic Planning
— Support to Organizational Leaders
— Change Management
➢Communications Office
— Strategic Communications Plan Implementation
— Establish live broadcast capability from the Virginia Beach
Convention Center.
J
April 26, 2016
-37-
CITY MANAGER'S BRIEFINGS
VERTICAL COMPRESSION
5:44P.M.
Mayor Sessoms welcomed Regina Hilliard, Interim Deputy City Manager. Ms. Hilliard expressed her
appreciation to City Council for their continued support:
SALARY COMPRESSION ;?
When speaking of salary compression, it is important to specify if it is horizontal or vertical salary
compression:
SALARY COMPRESSION
• Horizontal Salary Compression: less senior
employees having the same or similar salary as
compared to more senior employees within the
same title
• Vertical Salary Compression:subordinates having
the same or higher salary than their supervisor
April26, 2016
-38-
CITY MANAGER'S BRIEFINGS
VERTICAL COMPRESSION
(Continued)
The City has made these efforts to address salary compression:
EFFORTS TO ADDRESS
• Horizontal Salary Compression
• First implementation: July 1997
• Adjustments provided seven years between 1997 and 2006
• Most recent:3-year plan
• Vertical Salary Compression
• First implementation: July 2006/July 2007
• Most recent: July 2013
CURRENT STATE
VERTICAL COMPRESSION
• 93 sworn supervisors are compressed by those in
lower pay levels.
• Police: 34
• Fire: 40
• EMS: 10
• Sheriff: 9
• The approximate cost of addressing: $732,000
• 103 non-public safety supervisors are compressed
by those directly reporting to them.
• The approximate cost of addressing:$958,000
April 26, 2016
-39-
CITY MANAGER'S BRIEFINGS
VERTICAL COMPRESSION
(Continued)
These are the implementation options:
IMPLEMENTATION OPTIONS
• Provide full salary compression adjustments FY'17
($1.7m)
• Provide salary compression adjustments over a two-
year period ($850,000 each year)
• Cap salary compression adjustments
(ex:$5,000 cap: $794,000)
OuQ0th1 m ?
Mayor Sessoms expressed his appreciation to Ms. Hilliard for all of their work on this important issue.
April 26, 2016
4G1�� Ac
City of Virginia B each
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WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER
MAYOR BUILDING 1
2401 COURTHOUSE DRIVE
VIRGINIA BEACH,VA 23456-9000
(757)385-4581
/�
FAX(757)426-5699
April 26, 2016 WSESSOMS99VBGOV.COM
Members of City Council
Subject: FY 2016-17 Operating Budget and Capital Improvement Program Reconciliation
Dear City Council Members:
After lengthy discussions with you and listening to the public input at the various public meetings,
town halls, public hearings and via email, we would like to recommend adopting the Operating
Budget and CIP with the following adjustments:
1. For our dedicated city and school employees, we suggest two changes from the Proposed
Operating Budget:
a. For school employees, leadership from both the Schools and City have developed a plan to
bring school employees' pay increase up to 3.34%,which is comparable to city employees.
This is possible as a result of additional funding through the City/Schools Revenue Sharing
Formula($1,280,440) and additional State revenue of$1,204,913 million.
b. For city employees, $850,000 is set aside to address vertical salary compression which
exists when subordinates make more money than the supervisor. This is the first year of a
two year phase-in.
2. Provide $665,171 for 4 career medics and 4 fire fighters with supplies and equipment to the
Creeds and Blackwater areas of the city.
3. $40,000 for additional Emergency Medical Technician Training.
4. Provide $302,294 for 4 additional firefighters at the Lynnhaven Station to complete four men
on a truck staffing of single apparatus stations.
Reconcilia:ion of the FY 2015-16 Operating Budget and Capital Improvement Program
April 26, 2015
Page 2
5. Restore city funding at FY 2016 levels for the Atlantic Waterfowl Museum ($13,033) and for
the Lifesaving Museum ($14,908).
6. Restore $165,721 to maintain the hours of the City owned historic homes. (includes
restoration of 2.47 FTEs)
7. Increase the funding for the Arts and Humanities Commission by $25,000 to address the
increased demand for art grants through that program.
8. Restore library books and materials to its FY 2016 level ($105,651).
9. Provide $20,000 to the Parks and Recreation Foundation as a grant for the Student on the
Swim program to match the School System's $20,000.
10. Provide a$50,000 grant to the Feed the Kids program.
11. Provide a $75,000 feasibility study grant for the African American Cultural Center.
12. Provide a $12,000 grant to the Men of Faith Program.
13. Increase funding by $372,657 for the Planning Department to hire 2 new HVAC Inspectors
with vehicles and 2 new Development Project Liaisons to help citizens and businesses
navigate the development and permitting processes.
14. Create a CIP project 3-115 "Judicial Center Maintenance" to address maintenance needs of
the Judicial Center supported by a $2 increase in the Courthouse Maintenance Fee assessed
for each civil action filed in court($254,678).
15. Reduce the Residential Parking Fee for employees from$20 a month to $10 a month per City
Council action in April (revenue decrease of $91,438) and offset the loss of revenue by
lowering a parking maintenance reserve and the professional services account.
16. In addition'to the funding sources identified in specific appropriation adjustments above, the
following funding sources have been identified to offset the appropriations above:
a. After review of the State's estimate for this revenue as well as recent trends,we recommend
increasing the estimate of General Sales by$1,513,166.
b. Based on final General Assembly action, increase 599 State Aid to Localities with Police
Departments by$346,031.
Reconciliation of the FY 2015-16 Operating Budget and Capital Improvement Program
April 26, 2015
Page 2
c. Reduce funding to the Hampton Roads Economic Development Alliance by $28,431 per
the revised agreement with this agency.
d. Redirect the $1 million reserve set aside to address changes as a result of the State budget
mainly for final numbers associated with the City/Schools Revenue Sharing Formula.
h
e. Reduce General Fund Reserve for Contingencies by $824,680 and various department
overtime accounts by$279,567.
The details for the funding sources and the adjustments are identified on the attachment. Please
note that staff is still working with Schools to determine final category adjustments based on our
recommendations above.
We want to thank the public who came out to the various town hall meetings and public hearings
to offer their comments on the FY 2016-17 Operating Budget and CIP as well as staff for their
efforts to provide answers to our various questions. If you have any questions, please contact us
directly.
Sincerely, 6
.L/44,_
4./al
/ sskttai 6C,
William D. Sessoms, Jr., Mayor Louis R. Jones, ' e Mayor
Attachment
CITY
Revenue Appropriations
1 HREDA reduction $ (28,431)
2 Fund 4 Paramedics and 4 Firefighters at Creeds/Blackwater $ 665,171
3 Fund 4 Fire Fighters for Company 20 Little Neck $ 302,294
4 Provide 2 Permits and Inspections HVAC Inspectors(and vehicles) $ 166,287
5 Provide 2 Development Services Center Project Liasons $ 206,370
6 First of Two Years for City Vertical Compression $ 850,000
7 Restore Libraries Books and Materials $ 105,651
8 Restore Funding for Atlantic Wildfowl Museum $ 13,033
9 Restore Funding for Lifesaving Museum $ 14,908
10 Restore Operating Hours for City owned Historic Homes(2.47 FTEs) $ 165,721
11 Provide a grant for Students on the Swim to be matched by School System $ 20,000
12 Provide a grant to Feed the Kids $ 50,000
13 Provide a Grant to the African American Cultural Center $ 75,000
14 Provide a Grant to the Men of Faith Program $ 12,000
15 Increase Arts and Humanities Funding $ 25,000
16 Increased training for EMTs $ 40,000
17 Eliminate Reserve for State Budget Reconciliation $ (1,000,000)
18 Increase Estimate for General Sales $ 1,513,166
19 Increase Estimate for State 599 Funding $ 346,031
20 Transfer Final School Funding Formula $ 1,280,440
21 Increase Estimate for Courthouse Maintenance Fee by$2 per Civil Charge $ 254,678
22 Transfer Courthouse Fees to CIP 3-115 "Judicial Center Maintenance" $ 254,678
23 Residential Parking Permit Reduction ($20 to$10 a month) $ (91,438)
24 Reduce Parking Maintenace Reserve($29,497)and Professional Services($61,941) $ (91,438)
25 Reduce General Fund Reserves for Contingencies to FY 2016 level of funding $ (824,680)
26 Reduce Overtime $ (279,567)
Total Change in City Budget $ 2,022,437 $ 2,022,437
SCHOOLS
Revenue Appropriations
26 Schools-Transfer from School Funding Formula $ 1,280,440
27 Increase Compensation to 3.34% $ 2,485,353
28 Increase State Revenue $ 1,204,913
29 Fund Balance School Textbook Fund $ 776
30 Increase Appropriations School Textbook Fund $ 776
Total Change in Schools Budget $ 2,486,129 $ 2,486,129
-41-
ADJOURNMENT
Mayor William D. Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 5:55 P.M.
Aman7 in'e 1 :• es,MMC
Chief Deputy City Clerk
Hodges Fraser, MMC
City Clerk
April 26, 2016