SEPTEMBER 26, 2017 WORKSHOP MINUTES -1-
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
September 26, 2017
Mayor William D. Sessoms, Jr., called to order the CITY COUNCIL'S WORKSHOP in the City Council
Conference Room, Tuesday, September 26, 2017, at 4:00 P.M
Council Members Present:
Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer,
Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS
Kane, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary
Wilson and James L. Wood
Council Members Absent:
John D. Moss
September 26, 2017
-2-
CITY MANAGER'S BRIEFINGS
VIRGINIA DEPARTMENT OF SOCIAL SERVICES
"COMMUNITY PARTNER'S DAY"
4:00 P.M.
Mayor Sessoms welcomed Dannette Smith, Director — Human Services. Ms. Smith expressed her
appreciation to City Council for their continued support. Ms. Smith advised today's Briefing will be
presented by Flora Harris, Adoption and Family Recruitment Eastern Area Committee to Strengthen
Families Chairperson, and Gailyn Thomas, Deputy Director-Social Services:
.:7 '..:
iCty:
Community Partners' Day
"Strengthening the Resilience of Families
Through Community Collaborations"
- - - September 26,2017
Dannette R.Smith, Ca11yn Thomas, 1 Flora Harris,Adoption and Family
tmanServices Director So ialServicesDeputy I Reuuarnrnr comul,.,nt
Dlrettor Eastern Area CommKtee to Strengthen
Families Chairperson
Below is the Mission and Vision of the Virginia Beach Human Services Department:
Mission and Vision of the Virginia
Beach H uman Services Department
To provide citizens the opportunity to achieve the highest level of self-
sufficiency,safety,and quality of life possible,through an array of
coordinated services delivered in a climate of dignity,respect and
accountability.
Our vision for is for children to grow up in a safe,nurturing,loving and
stable family with permanent family connections.
September 26, 2017
-3-
CITY MANAGER'S BRIEFINGS
VIRGINIA DEPARTMENT OF SOCIAL SERVICES
"COMMUNITY PARTNER'S DAY"
(Continued)
Community Partners'Day begins tomorrow and goes through Thursday, September 28, 2017, 8:00 A.M.
-3:00 P.M.:
Community Partners' Day
September 28,2017
8:00 am-3:0o pm
The Virginia Department of Social Services and the City of Virginia
Beach Human Services Department work together to provide services
and resources to its most vulnerable citizens,children and families.
The Eastern Area Committee to Strengthen Families was created by
Social Services professionals from both the private sector and public
sector in Virginia who were interested in creating opportunities for
partnership and collaboration.
Ms. Harris provided this Overview of Community Partners'Day. The Goal is to develop and strengthen
partnerships among service providers that are focuses on the safety, well-being and permanency of
children and families:
113 Community Partners' Day
I iuman
Services
- -
WHAT ism
An annual event that emphasizes collaboration,training, skill development
and solution focused strategies,while creating an atmosphere of camaraderie
and partnership among human services professionals.
WHY IS IT SO IMPORTANT?
Community engagement
Development of services and resources
Promote community partnerships and collaborations
Improve outcomes of children and families receiving services from local
agencies in the Eastern Region
GOAL
To develop and strengthen partnerships among service providers that are
focused on the safety,well-being and permanency of children and families.
September 26, 2017
-4-
CITY MANAGER'S BRIEFINGS
VIRGINIA DEPARTMENT OF SOCIAL SERVICES
"COMMUNITY PARTNER'S DAY"
(Continued)
Dannette R. Smith, Director—Human Services Department and Sharon L. Hill, Ph.D., Clinical Associate
Professor, Georgia State University, will be the Keynote Speakers:
Community Partners' Day
Speakers
Keynote Speakers
Ms.Dannette R.Smith,Director,City of Virginia Beach Human Services
Department
"Are we`Speed-dating"Our Way Through Child Welfare Permanency?"
Sharon L Hill,Ph.D.Clinical Associate Professor,Georgia State
University Andrew Young School of Policy Studies Department of Public
Management and Policy
"Tying the Knot:Leveraging Relationships for Improved Outcomes"
Here are the Workshops being offered:
Community Partners' Day
Workshops
Conference Workshops
Drug Usage and its Impact The Role of Community Misrepresentations to
on Families Partners to Strengthen Pathology in Children:
Families Examining Psychological
Disorders,and
Psychotropic Medications
Establishing a Medical Post Adoption Services Human Trafficking and a
Home for Children In Call for Action
Foster Care
Fatherhood Initiative" Successful Reunification Understanding the
More than Just a Man" Adoption Negotiation
Process
September 26, 2017
-5-
CITY MANAGER'S BRIEFINGS
VIRGINIA DEPARTMENT OF SOCIAL SERVICES
"COMMUNITY PARTNER'S DAY"
(Continued)
Ms. Thomas advised the City has made great improvements regarding permanent placements for children
in Foster Care. The number of youth in Foster Care has been reduced 26%in the past year:
Community Partners' Day
Children in Foster Care Snapshot:
Se•tember 2016-September 2017 ,
•
September 2016 September 2017
Number of Youth in Foster coNumber of Youth in Foster
Care in Virginia Beach Care In Virginia Beach
*)5 RcdutlICfl
A
Number of Youth in Foster 4115 Number of Youth in Foster 192
Care in the Eastern Region Care in the Eastern Region
**5%Reduction
Number of Youth in Foster 11, Number of Youth in Foster 5177
Care in the State Care In the State
***1.25%Reduction
Since January 2016, seventy-eight(78)adoptions have been finalized:
Community Partners' Day
Virginia Beach Permanency Outcomes
• Virginia Beach Human Services has finalized 78 adoptions
from January 2o16 to September 2017.
• The number of Foster Youth entering care has reduced
from 87 in September 2016 to 49 in August 2017.
• More children are being reunified with their families
and/or being placed with relatives.
September 26, 2017
-6-
CITY MANAGER'S BRIEFINGS
VIRGINIA DEPARTMENT OF SOCIAL SERVICES
"COMMUNITY PARTNER'S DAY"
(Continued)
Here are the specifics regarding the Pre-Event Reception scheduled for tomorrow, September 27, 2017,
from 5:30—8:00 P.M.:
Community Partners' Day
Pre-Event Reception
"Strengthening the Resilience of Families Through Community Collaborations"
Hilton Virginia Beach Oceanfront
3001 Atlantic Avenue
September 27,2017
5:30-8:0o pm
9
Questions?
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Mayor Sessoms expressed his appreciation to Ms. Smith, Ms. Harris, Ms. Thomas and the entire
Department for all of their hard work.
September 26, 2017
-7-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
4:14 P.M.
Mayor Sessoms welcomed Toni Alger, P.E., City Engineer's Office/Stormwater Engineering Center. Ms.
Alger expressed her appreciation to City Council for their continued support:
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QUARTERLY STORMWATER UPDATE
FLOOD CONTROL PROJECTS
TONI ALGER,P.E.-CITY ENGINEER'S OFFICE/STORMWATER ENGINEERING CENTER
SEPTEMBER 26,2017
Here is an Overview of today's Briefing:
Aragona Drainage Improvements
D Ashville Park Drainage Improvements
A Central Resort District Drainage Improvements
S
c...Jr� 1
Eastern Shore Drive Drainage
B ,) Lake Chubb/Bradford Lake
B
0 ( Sherwood Lakes Drainage Improvements
A
Stormwater Master Planning,Analysis and Inventory
R
Windsor Woods,Princess Anne Plaza,and The Lakes
1113 Virginia Beach
September 26, 2017
-8-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here are the ten (10)projects, totaling over$101-Million in the FY2018-2023 CIP:
FLOOD CONTROL PROJECTS IN THE FY 2018-2023 CIP
CIP Number Project Name FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Tool
Progr.mmm
7400000 Aragona Drainage Improvements $ 1,400,000 $ - $ . $ . $ - $ - $ 1,400,000
7047000 Ashville Park Drainage Improvements $ 2,000,000 $ 3,000,000 $ 4,000,000 5 - $ $ - $ 9,000,000
7041000 Central Resort Distskt Drainage Improvements $ - $ . $ - $ - $ . $ $
•
7151000 Eastern Shore Drive Drainage Phase I $ 1,000,000 $ 4,200,003 $ 6,200,000 $ 8,600,000 $ 7,000,000 5 8,000,000 $35,000,000
7053000 lake Chubb/6radford lake $ 1,084,100 5 1,084,100 $ 1,084,100 $ 1,084,100 5 1,084,100 $ 1,084,100 $ 6,504,600
7048000 Sherwood Lakes Drainage Improvements $ 1,000,000 $ 2,000,000 5 - $ . 5 - $ - 5 3,000,000
7027000 SWM Master Planning,Analysis,and Inventor/ $ 2,700,000 5 1,700,000 $ 800,000$ 800,000$ 800,000 $ 800,000$ 7,600,000
7050000 Princess Anne Plaza Drainage Area $ 2,000,000 $ 3,000,000 $ 4,030,000 5 4,000,000 $ 2,000,000 $ 5,000,000 5 20,000,000
7051000 The lakes Drainage Improvements $ 2,000,000 $ . 5 . $ . 5 $ $ 2,000,000
7028000 Windsor Woods Drainage 5 2,000,000 $ 1,500,000 5 1,000,000 $ 5,000,000 $ 5,000.000 $ 2,000,000 $16,500,000
$15,184,100$16,484,100$17,084,100 5 19,484,100$15,884,100$16,884,1 $101,004,600
3 -_' VS i Virginia Beach
Here is an Overview of the Ashville Park Drainage Improvements, Phase I, with a cost of$8.2-Million:
ASHVILLE PARK
DRAINAGE
IMPROVEMENTS,7-047
J Storm drain improvements
to address severe roadway
and property flooding
u Stormwater Pump Station
Gated Control Structure at
Existing Outfall(Flanagans
Lane)
- . Additional Stormwater •
Ponds
J Temporary pumping in
advance of significant
rainfall events
Li Phase I Estimated Project
Cost—$8.2M
•
•
September 26, 2017
-9-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
ASHVILLE PARK DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• Pump down lakes in advance of forecasted significant rainfall
• Preliminary design underway-due December 2017
• Created a project web page:
https://www.vbgov.com/government/departments/public-
works/storm-water/Pages/ashville-park-sw.aspx
• Met with Developer to discuss cost participation agreement
• Gated control structure is under design; 100% design plans are due
in October 2017
_Virginia Beach
ASHVILLE PARK DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• Met with Fish & Wildlife to discuss project
• Made the following presentations:
o April 5,2017-Ashville Park Civic League
o June 1, 2017-ITA Committee Meeting
o June 22,2017-Mrs. Henley's Citizen Forum
o July 18,2017-City Council Briefing
o August 2, 2017-Mrs. Henley's"Everything Stormwater in the Southern
Watershed" Presentation
o August 7,2017-Ashville Park Civic League
ommiewas - NES Vagina Beach
September 26, 2017
-10-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the Sherwood Lakes Drainage Improvements, Phase I, with a cost of$5-Million:
SHERWOOD LAKES
DRAINAGE
IMPROVEMENTS,7-048
J Project to address severe
roadway and property
flooding
J Improvements include a
pump station with a pipe
connection between 2 lakes
• ❑ Temporary Pumping in
advance of rain event
❑ Estimated Project Cost-
$5M
Here is an Overview of the first quarter activities:
SHERWOOD LAKES DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• May 2017, engineering analysis of the hydrology and hydraulics of
the two lakes was completed
• Lakes pumped down in advance of forecasted significant rainfall
• Improvements were identified to lower and maintain the elevation
of the lakes to 3.0-ft
• Pump station vault and discharge pipes design underway—
100% Complete
• Permanent Pump design underway— 30% complete
VB Virginia Beach
September 26, 2017
-11-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
SHERWOOD LAKES DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• Numerous meetings with the developer, HAV
• Created a project web page:
https://www.vbgov.com/government/departments/public-
works/storm-water/Pages/sherwood-lakes-07-17.aspx
' V�Virginia Beach
Here is an Overview of the Windsor Woods, Princess Anne Plaza& The Lakes:
WINDSOR WOODS,
PRINCESS ANNE PLAZA
&THE LAKES,
7-028, 7-050,&7-051
u Detailed Engineering
Analyses to develop the
specific program of flood
control measures
-i Projects combined for initial
analysis
J Analyses will Identify
o Needed Improvements
o Cost of the Improvements
o Implementation and Phasing
Plan
o Environmental Permitting
Required
September 26, 2017
-12-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES
FIRST QUARTER ACTIVITIES
• May 9, 2017— Budget Approved
• May 10, 2017 — RFP for A/E Services Posted
• May 19, 2017— Notice to Proceed Northgate Ditch Project ($2M)
• June 22, 2017—SOIQs received
• June 27, 2017— Notice to Proceed Windsor Woods Canal Project
($2M)
• July 11, 2017— Notice to Proceed Windsor Oaks West II Canal
Project ($850K
BVirginia Beach
WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES
FIRST QUARTER ACTIVITIES
• July 20, 2017— Michael Baker International teamed with CDM
Smith selected
• October 2017—Windsor Oaks West I Canal Project to be Completed
($800K)
• Created a project web page:
https://www.vbgov.com/government/departments/public-
works/storm-water/Pages/plaza-drainage-12-15.aspx
Virginia Beach
September 26, 2017
-13-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
WINDSOR WOODS, PRINCESS ANNE PLAZA&THE LAKES
FIRST QUARTER ACTIVITIES
• Made the following presentations:
June 13,2017-Princess Anne Plaza Civic League Stormwater Presentation
September 5, 2017-City Council Briefing
September 12,2017-Princess Anne Plaza Civic League Stormwater
Presentation
Virginia Beach
Here is an Overview of the Aragona Drainage Improvements, with a total cost of$3.7-Million:
ARAGONA DRAINAGE
IMPROVEMENTS,7-400
#(1 ‘ . Neighborhood developed in
the mid 1950s
Storm drain improvements
to address severe roadway
flooding
J Project limits include the
area south of Haygood Road
and west of Aragona Blvd.
J Under Design-
.,.,� Approximately 30%
°1Opi complete
_i Estimated Project Cost-
L $3.7M
September 26, 2017
-14-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
ARAGONA DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• Modeling the area south of Haygood Road and west of Aragona
Blvd.to determine cause of flooding that occurred during Fall of
2016
• Overman Avenue was added to the project limits after excessive
spread was observed at the storm drain inlets
• Received the 30%design plans;Scheduled to advertise for
construction in July 2018
15 _ Virginia Beach
Here is an Overview of the Central Resort District Drainage Improvements and the only project not
funded in the current CIP:
CENTRAL RESORT
Acre
DISTRICT DRAINAGE
• IMPROVEMENTS,7-041
2wn$2.`. S
J Multi-phase project to
address severe roadway
.r
flooding
J Improvements include
storm drains,tide gate,
pump station&ocean
outfall
Interim Project:Redirect
approx.15 ac.from 21st St
and Baltic Ave.to 16th St.
Pump Station;estimated
project cost"$15M
ATD:$300K,BTC:$112.7M
16
September 26, 2017
-15-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
CENTRAL RESORT DISTRICT DRAINAGE IMPROVEMENTS
FIRST QUARTER ACTIVITIES
• Central Resort Area Drainage Study Report and supplemental Beach
Garden Park Pump Station Alternative Analysis Report Completed
• Analysis underway to evaluate a potential stormwater management
pond at the Visitor Center
• No further project activities due to funding constraints
" fa Beach
Here is an Overview of the Eastern Shore Drive Drainage, Phase I, with a cost of$8-Million:
EASTERN SHORE DRIVE
DRAINAGE PHASE I,
�• 7-151
J Multi-phase project
. J Flood control drainage
��•"� v�Stay improvements
3 Improvements include
stormwater collection
systems,tide gates&pump
stations
Detailed Engineering
Analyses to develop the
specific program of flood
control measures
J Identify Early
Implementation projects
u
September 26, 2017
-16-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
EASTERN SHORE DRIVE DRAINAGE PHASE I
FIRST QUARTER ACTIVITIES
• Cape Henry Ditch Sluice Gates Completed (3 gates)
Project Cost—$1.3M
• Detailed Engineering Analyses completed
• 30% Plans completed
• Cape Henry Canal Drainage Improvements design underway
o Provides an improved drainage outfall for the Shore Drive Corridor
Improvements—Phase Ill project(CIP 2-117)
o Deepen and Widen canal between Starfish Road and Beech Street
o Begin construction in July 2018
Estimated Project Cost—$8M
19 NB Virginia Beach
Here is an Overview of the Chubb Lake/Lake Bradford project:
CHUBB LAKE/
LAK
CHUBB CHESAPEAKE BAY LAKE BRADFORD,7-053
J Multi-phase project
BRADFORD • Storm drain improvements
LAKE . f
to alleviate roadway
flooding
J Additional stormwater
culverts under roadways
J Tide control devices such as
�._;. mechanized sluice gates
Stormwater management
,•k% MP-to l pond improvements
e :.i Channel and ditch clearing
September 26, 2017
-17-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
CHUBB LAKE/ LAKE BRADFORD .
FIRST QUARTER ACTIVITIES
• May 10, 2017— RFP for A/E Services Posted
• June 14, 2017 —SOIQs Received
• July 27, 2017— RK&K Selected
• August 10, 2017—Scoping Meeting Held
• First Phase:
Public Involvement
Preliminary Engineering Report
• Identify Early Implementation Projects
• Develop Project Schedule `B
Virginia Beach
CHUBB LAKE/LAKE BRADFORD
FIRST QUARTER ACTIVITIES
• Public Works is coordinating with the Navy
April 19, 2017—Lake Bradford outfall ditch maintenance coordination meeting
July 15, 2017—Coordinated with base regarding access to perform
maintenance (snag and drag)on ditch from Lake Bradford to Weir Gate
o August 8,2017— Update related to ditch maintenance from weir gate to Boone
Clinic
o August 28,2017—Pre-storm coordination for Nor-Easter
o September 9, 2017—Pre-storm coordination for tropical depression
o September 18,2017— Pre-storm coordination for Hurricane Jose
o September 25, 2017—Pre-storm coordination Hurricane Maria
BVirginia Beach
September 26, 2017
-18-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the Stormwater Master Planning, Analysis and Modeling Project:
42;11 iPli, ....-.........-.
N
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SWM MASTER
��----- PLANNING,ANALYSIS,
AND MODELING,7-027
J Updating the City's 31
Stormwater Watershed
Itillik4li Models
J Includes Preliminary Drainage
Analysis to identify future
A:II Capital Drainage Projects
❑ Models will allow Stormwater
Engineering Center to provide
drainage design parameters
such as downstream water
—:- it. -I—
surface levels to developers for
projects
C Models will be kept up to date
and reside in the Stormwater
NI
Engineering Center
Here is an Overview of the first quarter activities:
SWM MASTER PLANNING, ANALYSIS, AND MODELING
FIRST QUARTER ACTIVITIES
• Lynn haven River Watershed
Watersheds 3,5,&8 are complete
Watersheds 7,4, 30&6 to be completed by the end of the year
• Southern Rivers Watershed
o Watersheds 9 and 10 to be complete by the end of the year
o Watersheds 12-15 to be complete by February 2018
o Watersheds 11, 16,23-28 to be complete by April 2020
Virginia Beach
September 26, 2017
-19-
CITY MANAGER'S BRIEFINGS
STORMWATER QUARTERLY UPDATE
(Continued)
Here is an Overview of the first quarter activities:
SWM MASTER PLANNING,ANALYSIS,AND MODELING
FIRST QUARTER ACTIVITIES
• Little Creek Watersheds
o Watershed 31 to be complete by March 2018
o Watershed 1 to be complete by April 2018
• Atlantic Ocean Watershed
o Watershed 29 to be complete by April 2019
• Elizabeth River Watersheds
o Watershed 2 to be complete by April 2018
o Watersheds 17-22 to be complete by July 2019
B Virginia Beach
DISCUSSION
Mayor Sessoms expressed his appreciation to the entire Department for their hard work on these
important projects.
September 26, 2017
-20-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
4:40 P.M.
Mayor Sessoms welcomed Chief David Hutcheson, Fire. Chief Hutcheson expressed his appreciation to
City Council for their continued support. Chief Hutcheson recognized Captain Johnson of Joint
Expeditionary Base Little Creek/Fort Story and expressed his appreciation for the continued partnership
between the City and Navy:
Mission Sharing Opportunity - Fire Station
Decision Brief
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441(
Fire
Fire Chief David Hutcheson
September 76. 2017
JEBLCFS Fire Station
September 26, 2017
-21-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
In 2001, the City identified large sections of the City located more than four(4) minutes of travel time
from a fire station:
Background
A comprehensive study in 2001 identified
large sections of the City located more than 4
minutes of travel time from a fire station.
The North End is one of the remaining
locations that still requires solutions. The
main reason for this is unavailable land
suitable for a fire station.
VBFD is in talks with JEBLCFS Public Works
about our initiative to share the Fort Story fire
station.
Here is the identified Current Gap in Coverage:
Current Gap in Coverage
- \cf, �
1.
If
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I _ _
September 26, 2017
-22-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
This map depicts the Calendar Year 2016 Incidents:
CY 2016 Incidents
v., ;!
•
On July 22, 2015, this fire destroyed a three (3) story duplex home on 77`" Street. The Fire Engine from
JEBLCFS was the first on scene. The City's response time for this particular fire was just over 5
minutes:
July 22, 2015
mit _
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1111111kr _ E
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Fire destroys a 3 Story duplex home
September 26, 2017
-23-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
Below is an Overview of the Scope:
Scope
Staff and Deploy a VBFD Engine
Company from Fort Story shared facility
Outcomes
Reduced response times
Improved firefighting capacity
Improved Reliability
Improved Insurance Service Office rating
lower insurance premiums
Below is an Overview of the Benefits:
Benefits
Improved mutual aid capacity to support the
Joint Expeditionary Base Little Creek Fort
Story
Significantly cheaper than buying land and
building a fire station
Early application of water which reduces the
rapid spread of fire in this tightly constructed
community and First Landing State Park
Improved survivability profile for citizens with
life threatening medical emergencies, water
emergencies or those trapped by fire
September 26, 2017
-24-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
Here is an Overview of the Timeline::
The Timeline
Hire the 15 firefighters for November 201 7 TRFA
Staff Station May 2018
Promote 3 Captains 2018
The total costs are just over$900,000:
Personnel, Building, & IT Costs
Salaries,Benefits,Overtime,FLSA $622,844
(Nov 1 thru June 30)
Uniforms.PPE,Radios 596.500
FFSE 562.000
Station Alerting Stoo,000
Phones,Desk Set Radios.CompuMn SI1.261
Total 5900.605
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September 26, 2017
-25-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
City Manager Hansen advised, based on preliminary information, it appears the City will have a 10.4%
Fund Balance for FY2016/2017. Mr. Hansen recognizes this is a "critical function"to the City and feels
this is a great opportunity for the City to join forces with Fort Story:
Proposed Funding
2017 Fund Balance Reservation
Summary
The North End area is a high density residential
community.
This service area lies outside the optimal travel
distance from existing stations.
A fire engine placed at Fort Story will address
the current response gap & improve response
times
It negates the land use problem & significantly
reduces out of pocket expenses
September 26, 2017
-26-
CITY MANAGER'S BRIEFINGS
FORT STORY FIRE STATION
(Continued)
•
Welcome
North End
A Neighborhood Since 1917
Mayor Sessoms expressed his appreciation to Chief Hutcheson, Captain Johnson and the Military for
their tremendous work and continued cooperation.
September 26, 2017
-27-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
5:01 P.M.
Mayor Sessoms welcomed Chief James Cervera, Police. Chief Cervera expressed his appreciation to
City Council for their continued support:
OCEANFRONT CAMERA
PROJECT
Status Update
Here is the Historical Timeline for this project:
Historical Timeline
• CIP 3.610 (Approved 7/2014)
3 Phases originally funded
• $7,368,308 allocated
88 Cameras
•ComIT— project manager
• Public Works— SMEs
• Highway Electric chosen to complete work
CVB annual services contract for traffic signals
z
September 26, 2017
-28-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
Historical Timeline
Engineering Consultant hired (9/2014)
• On-going delays/concerns
• Nearly 2-year delay
• Litigation discussed regarding consultant
• Phase 2 & 3 funding diverted to other projects
• $4,702,908 diverted(2/2016)
• Final construction documents received (4/5/17)
Current construction estimate received (8/17)
Here is the Phase 1 Overview:
Phase 1 Overview
• Phase 1
• 25 camera installation
• $2,665,400 budgeted for Phase 1 (2014)
• $854,450 initial estimate for construction(2014)
• $1,163,525.08 current estimate for construction*w/out
contingency*(8/2017)
Phase 1 separated into 2 work orders (6/5/17)
• East of Pacific Avenue 114 Cameras
• West of Pacific Avenue 111 Cameras
September 26, 2017
-29-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
Here are the locations for the cameras included in Work Order 1:
•
Work Order 1
2nd/Boardwalk •
4th/Parking Lot
6th/Boardwalk
14th/Boardwalk
17th/Boardwalk •
24th/Boardwalk ..• T�
15th/Atlantic •
2151/Atlantic
23rd/Atlantic
27th/Atlantic
31st/Atlantic
17th/Arctic
17th/Cypress
17th/Washington , • . •
• •5
Here are the locations for the cameras included in Work Order 1:
Work Order 2 • •
9th/Pacific
25th/Pacific
VBB/Seabridge
VBB/Birdneck
Norfolk/Birdneck
19th/Arctic
•
19th/Jefferson
22nd/Baltic
31st/Baltic
Beach Garden
Park
GBB/Birdneck
•
6
September 26, 2017
-30-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
Ms. Lily Beachy, Project Manager—IT, advised there is a $800,000 construction deficit:
Phase 1 Deficit y.. •
• $800,000 construction deficit
• If work order 1 is completed, there are zero funds
remaining for work order 2
• Overview of deficit:
• Work Order 2 $522,134.14
• Extra Test Pits $165,750
• Subtotal $687,884.14
• 15%Contingency $103,182.62
Total $791,066.76
7
Here are the factors contributing to the deficit:
Phase 1 Deficit
• Factors contributing to deficit:
- Test pit quantity increase
• Initial purchases made when all phases were funded
• Extra camera licenses
• 2d Precinct Camera Room upgrade
• Unplanned expenditures
Cox fiber audit is now required for entire project
• Additional cameras&peripherals
8
September 26, 2017
-31-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
Mark Johnson, P.E. —Public Works,provided this Overview of Underground Utility Investigation of the
Test Pits:
Underground Utility Investigation—Test Pits(T)
•Code of VA—Chapter 10.3, Underground Utility
Damage Prevention Act
• Underground Utility Concerns
• Plans provided by consultant do not show all
underground utilities
•20 test pits estimated by consultant
• *740 test pits actually needed
•Two types of test pits
• Hard Surface
• Soft Surface
9
Once the testing began, it was discovered there were more underground utilities than originally expected:
Importance of Test Pitsc(iki
•
Sanitary
Hewer . • . —
GH Fiber
r.�.
City Fiber - `�
Pole Foundation location with underground utilities Cabinet Foundation location with underground utilities
Camera Location#22 Camera Location#22
10
September 26, 2017
-32-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
Moving Forward
•Construction began after Labor Day
• Phase 1 work schedule
• Work Order 1 —complete by 1/2018
• East of Pacific Avenue
• 14 Cameras
• Work Order 2—complete by 4/2018
• West of Pacific Avenue
11 Cameras
Moving Forward (.;
• Funding stream to complete Phase 1
• $400,000 from Public Safety Equipment Replacement
Project
• $400,000 from previously completed Princess Anne
Road—Phase IV Project
September 26, 2017
-33-
CITY MANAGER'S BRIEFINGS
OCEANFRONT CAMERA PROGRAM
(Continued)
QUESTIONS?
13
Mayor Sessoms expressed his appreciation to Chief Cervera and the entire Department for their hard
work on this project.
September 26, 2017
-34-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
5:19P.M.
Mayor Sessoms welcomed Carolyn Smith, Planning Administrator, and Jimmy McNamara, Planner. Ms.
Smith expressed her appreciation to the City Council for their continued support:
Virginia Beach
,MI ► I -
Planning Items
Octjbjjjj7thCitYjuncIIjings
Two (2) items will be considered on October 3`d:
SUMMARY — October 3rd
Two Planning items are proposed for City Council's consideration
1. Grace Bible Church of Virginia Beach,Inc.—Princess Anne District
• Conditional Use Permit(Religious Use)
• Conditional Rezoning(AG,2 to Conditional B 2) .....
2. Enclave at PA BC,LLC&The Enclave at Princess Anne Homeowners'
Association,Inc.—Princess Anne District nr
t..n
• Conditional Rezoning(AG-1&AG•2 to Conditional PD P2(R7 511
• Modification of Proffers
September 26, 2017
-35-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Ms. Smith advised the Applicant has requested WITHDRAWAL of the Conditional Rezoning portion of the
application:
Grace Bible Church of Virginia Beach, Inc. Agenda Item
Council District Princess Anne
Location 2285 London Bridge Road
fa c-
\\ M
'ur+Urt• •,.•...,.._ •ter-. ✓°• -(/i `,----,yam/A
w• _. _� ,
/ ,4, ' AA ' , CUP f:
Conditional Use Permit(Religious Use);Conditional Rezoning(AG-2 Agricultural to Conditional B-2 Community Business)
Staff recommends Approval
Planning Commission voted 7-3,with one abstention to recommend Denial
Grace Bible Church of Virginia Beach,Inc.
/
• 14.6 acres for a 31,000 square-foot church '
with 600 seats in the main sanctuary /
i __._
• 6.3 acres to be rezoned to B-2 Community -
Business district and subdivided into four , _.
r
parcels , -� -
• Proffers limit uses on the commercial .
parcels v
• Site located in the 70-75 noise zone
• Proposed uses are compatible
• Residential uses not compatible 14114-' [j GRACE �j�fa1
'A. II] f i] LI]
..mmigin
September 26, 2017
-36-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Enclave at PA BC, LLC Agenda Item
Council District Princess Anne
2
i.ocat ion North Landing Road,approximately 1,200 feet south of George Mason Drive
t'r
Neb *t.
Modification of Proffers and Conditional Rezoning(AG-1&AG-2 Agricultural to PD-H2 Planned Unit Development(R-7.5 Residential))
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
ve7,1rz
Enclave at PA BC,LLC .�.�,•wA:""lra
• Phase two(rezoning)will lead to the c�-� +
development of 17 additional dwellings
consistent in size and design to the existing
• ',
neighborhoodPIIMIIW?-
�, (1
• Modification to adjust the original site plan j �� f
to accommodate phase two and to adjust (� - ~
lot coverage requirements - ia
•sal?
•
• 41.5 percent of the site designated for open R. • ll �,,,•. r
space and recreation ;f
cl 1
September 26, 2017
•
-37-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING •
(Continued)
Mr. McNamara presented the ten (10) items to be considered on October 17th,
SUMMARY — October 17th
Ten Planning items are proposed for City Council's consideration
1. Metamorphosis Salon and Spa-Bayside District < ;- 1
• Conditional Use Permit(Tattoo Parlor (I
2. Evergreen Virginia,LLC-Rose Hall District
• Modification of Conditions
• Conditional Use Permit(Car Wash)
3. Wave Church-Lynnhaven District \
• Modification of Conditions
4. Alan Zinke-Lynnhaven District
• Conditional Use Permit(Home Occupation-Retail Sales)
5. Holland Investments,LLC-Rose Hall District
• Conditional Rezoning(B-1A to Conditional(3.7)
6. Oanh Dang-Rose Hall District
• Conditional Use Permit(Tattoo Parlor)
SUMMARY — October 17th
Ten Planning items are proposed for City Council's consideration
7. Atlantic Wildfowl Heritage Museum-Beach District
• Conditional Use Permit(Open-Au Market) 7ear.4a ty Nwn
8. Eye Candy Lash Boutique-Rose Hall District .O�
• Conditional Use Permit(Tattoo Parlor) /
9. Shyan J.Csatlos-Bayside District '7--,-t7,417.4—`. "
• Conditional Use Permit(family Day-Care Home) 'Con n» C;i\`.
10. SXCW Properties II,LLC-Rose Hall District
• Conditional Use Permit(Car Wash&Automobile Service Station) li
Pnncnaanrr \
\.
September 26, 2017
-38-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Metamorphosis Salon and Spa Agenda Item
Council District Bayside
Location 624 Independence Boulevard,Suite 102
f� :` C j \ :...
6 •
', //
fit l
` �� / ' +' .1,41;4 nes jI - --
A' / R
f f Air Y-.I R.IS
,.. .
Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Metamorphosis Salon and Spa
_+.: • Microblading in an existing 1,050 square-
foot 0 ® unit
c • No changes proposed to the sign or to the
• ! •
exterior of the building
September 26, 2017
-39--
CITY
39.-CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
This item is located in the Beach District:
Evergreen Virginia, LLC Agenda Item
Council District Rose Hall
Location 3033 Virginia Beach Boulevard 2
.. ,.., . t.....:„„,
. ,i_ , it • ...
. ...„
.. _ . ..„. . _..........
_.„..... __.
,_, ,
_ _ __ ----,,,.:=--„,. % , ,, ,
1‘ " '/i4 \ .v
w'
Conditional Use Permit(Car Wash Facility)&Modification of Conditions
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Evergreen Virginia,LLC M,-
GEGKERED FLAG.7;61:Al2--A\7 RGJce ,,,7.,,.....d _
r.
ME,.hi E
I I wood a °sFl!` I%
AMEN- *
iI
1 -
• Expansions to the showroom,service area,and the addition of a car wash
• Two story building with insulated glass from the ground to the base of the second floor and gray metal
panels from the second floor to the roofline
• Landscaping additions to bring site into better conformance with current standards
September 26, 2017
-40-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Wave Church Agenda Item
Council District Lynn haven
Location 1000 N Great Neck Road 3
. ,. ...„,........„7,,:
1 1 }
\ R 10
2.
1 .
f.`
.* .
,..,, , -n......, -,„
J f
{
Modification of Conditions
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Wave Church
( tTL :
r��•.....I o�►maa • `'1- •1 -
• Addition of a 8,100 square-foot artificial turf .,
field and a 2,400 square-foot picnic shelter yam L-- I
• No outdoor lighting proposed ��
September 26, 2017
-41-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Alan Zinke Agenda Item
Council District Lynnhaven
Location 2252 Creeks Edge Drive 4
„iii, V 1 2 ' , , ,#i►r - Q4•��
i ,....,� Sub ect ,• — ,, li
! •
,4-•i;,,',, 1 " ;
�``� a ..,:
1-' f`hy. Ji' ' &I'
Conditional Use Permit(Home Occupation—Retail Sales(Firearms))
Staff recommends Approval
Planning Commission voted 10-0 to recommend Denial
Alan Zinke
••r '
• Applicant in process of obtaining their41,; is '
Federal Firearms License(FFL)
. .•!'Y .
• Requesting to transfer firearms from the R •:;fit t .�
dwelling on a referral basis(Internet and • ' ` `*' ---- ,•s
word-of-mouth) I'. yr
• No more than 5 transfers per month
' ,..i. :.,4 it .,, . :
• Storage of firearms regulated and inspected •
by Bureau of Alcohol,Tobacco,Firearms and �,I a •
explosives(ATF)
i.
t.,,
VT
September 26, 2017
-42-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Holland South Investments, LLC & Oanh Dang Agenda Items
Council District Rose Hall 5 & 6
Location 3420 Holland Road
.:, $,
4,c * • da t. . „.,:.
‘ , , .2 ,
•
, . .
, , .,-„,„„..„
\ .... .„
‘.. , _.•••,
... _ , .„ ...... , /
... .... ,,,,,\:. „ , ./ e
Conditional Rezoning(B-1A Limited Community Business to Conditional B-2 Community Business)
&Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Holland South Investments,LLC&Oanh Dang
Unit
s ._JPS ;c��
ligiii I--t*-7-114 -'..,' - ...A:A. .‘
INNOIL/1
l �; w:ugh
• Requesting a rezoning to B-2 in order to s"7-- i';; a� "
request a Conditional Use Permit for a
Tattoo Parlor �,
r
• Performing microblading and cosmetic :.:1:74,1
...........,..........v..,,,fts,,
tattoo services in association with existing
vocational school
September 26, 2017
-43-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Atlantic Wildfowl Heritage Museum Agenda Item
Council District Beach
Location 1113 Atlantic Avenue 7
T
4 ::; ill.. •
OR 1
Conditional Use Permit(Open Air Market)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Atlantic Wildfowl Heritage Museum Proposes
location for
mobile vendor
y� ,r
• Mobile vendor to operate on the south patio of the Atlantic Wildfowl Heritage Museum
• Applicant has met with the Resort Advisory Committee
September 26, 2017
-44-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Eye Candy Lash Boutique Agenda Item
Council District Rose Hall
Location 4322 Holland Plaza Shopping Center 8
. \ „
q-7 r
•
tt � S 1R.1.7,j�•` ..P0.111 NN
Conditional Use Permit(Tattoo Parlor&Body Piercing Establishment)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Eye Candy Lash Boutique
ANNIMINIMMON • Beauty salon desires to operate within an existing shopping
center and requests a Conditional Use Permit to perform
microblading and permanent cosmetic makeup
• No modifications to the site or to the building,other than a
raceway mounted channel sign above the entrance
September 26, 2017
-45-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
Shyan J Csatlos Agenda Item
Council District Bayside
Location 1921 Perrel Street 9
F, . _- h i.,.
! ,. , _ ,
t.
- .
-. -, :� I R40 j// F1
ort
, �M '741
4f rf �j/
,. - �.
4 ,
// R
.i..
Conditional Use Permit(Family Day-Care Home)
Staff recommends Approval
Planning Commission voted 10-0 to recommend Approval
Shyan J.Csatlos
• Desires to care for up to 12 children from the single-family
dwelling
—
• Includes enclosed backyard for children to play outdoors
• Typical hours of operation from 6:00 a.m.to 6:00 p.m.,
•Y Monday through Friday
'-
,.11P .."i: .rfv v.
September 26, 2017
-46-
CITY MANAGER'S BRIEFINGS
PLANNING ITEMS PENDING
(Continued)
SXCW Properties II, LLC Agenda Item
Council District Rose Hall �O
Location 3264 Holland Road
•
i . ; . •
•
.Z.,•*,y 1 �.d• `r a•• :
" � 1 o"'
4
•
Ii" � � �S' -ai
,,,
, \
Conditional Use Permits(Car Wash&Automobile Service Station)
Staff recommends Approval
Planning Commission voted 11-0 to recommend Approval
SXCW Properties II,LLC
it
.-.Zillld=11.11.41k."'
Gr Wash Facility Proposed Outparcel`"
N _ -
Vacuum Stations-
• Proposing a car wash and a 10-pump gas station
Fading Station , _ 1 _.'.4 � — • No convenience stores or eating and drinking
establishments with a drive-thru permitted
Mayor Sessoms expressed his appreciation to Ms. Smith, Mr. McNamara and the entire Department for
their work.
September 26, 2017
-47-
ADJOURNMENT
Mayor William D. Sessoms, Jr., DECLARED the City Council Meeting ADJOURNED at 5:33 P.M.
manda Finley-Barnes, MC
Chief Deputy City Clerk
th Hodges Fraser, MMC
City Clerk
September 26, 2017