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OCTOBER 17, 2017 MINUTES liaxt (Yee ��4c'„�saQ -...,-./.1,.�"a�7 U e F5 .0 N + ii VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia October 17, 2017 Mayor William D. Sessoms, Jr., called to order the City Manager's Briefing on REGIONAL BROADBAND INITIATIVE in the City Council Conference Room, Tuesday, October 17, 2017, at 3:30 P.M. Council Members Present: Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms,Jr.,John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood attending award ceremony for his son 2 CITY MANAGER'S BRIEFING REGIONAL BROADBAND INITIATIVE ITEM#67487 3:30P.M. Mayor Sessoms welcomed David L. Hansen, City Manager. Mr. Hansen expressed his appreciation to City Council for their continued support: Hampton Roads Regional Broadband Strategy Virginia Beach City Council Resolution of Support —4011"''�."— :-,•.,.ter, _. • 4i V - 114.44 441 OA 41.0",VA 14:0011*.4,4, • 4\1,\ Dave Hansen . VB City Manager Connectivity Following the HRTAC and HRTPO decision to fund the regional transportation needs and with the arrival of Transoceanic Fiber connections to Europe and South America,it is now time to implement a regional broadband strategy to continue developing Hampton Roads as a nationally connected 21"century community and international gateway. ;r. October 17, 2017 I3 CITY MANAGER'S BRIEFING REGIONAL BROADBAND INITIATIVE ITEM#67487 (Continued) This map depicts the first four(4)phases of the GO Broadband Strategy: Hampton Roads , A`�"a and Eastern Shore of VA TwY{^Ie Regional Fiber Optic Network Connectivity `�' GO Virginia Broadband Strategy PHASE41 -' ,..'it,„Clooreaw 1 !t: a bwb.a MEoconbn beanies 5" lame acy ? C b� .. vv kae N Municipal fiber NewoV ? 4' wk! t Car � � * M Gott,54 // k S y\ " h. A.r1 f .. ; _^yam tar KM' W �tcrtiwwwnk Nwlnik !�,- Chub atE`. � �®N � .•-'411 ilk•• x+11_514 •�i r u.mompbn • • e.... Sly. 0.4.",k, -:�w!Piwb Frvnkkn � �)1 +)I Here is the proposed "loop"to connect the jurisdictions: Hampton Roads ;.Aw+�j .®. and Eastern Shore of VA I .yyl Regional Fiber Optic Network(onne tiviiy L j'� . _ GO Virginia 2017Application - '/// ■ Nott,Woconbn Pocono., N Nuwnipa lr0r,-Van an Pon nwr •_'! S • , .1:4'. I M1 `. A1/2—VMASC ''ffi � kv4r ` TCC �� w •1 n Npe,k TCC Ji.b TCC r: October 17, 2017 4 CITY MANAGER'S BRIEFING REGIONAL BROADBAND INITIATIVE ITEM#67487 (Continued) Here are the Cost Estimates to Connect the Southside Cities of the Hampton Roads: I Cost Estimates to Connect the Southside Cities of the Hampton Roads Phase I % 1 low End High End ' Average %of the local/grant'$of grant to ll Phase I Grant Applicants Cost Cost Cost Project cost share be requested Virginia Beach $658,000 $823,000 $740,500 7% 50/50 $370K Norfolk $448,000 $560,000 $504,000 5% 50/50 $252K Portsmouth $607,000 $769,000 $688,000 7% 50/50 5344K Chesapeake $3,195,000 $3,995,000 53,595,000 34% 65/35 52,260K Suffolk $4,424,000 $5,393,000 $4,908,500 47% 70/30 51,474K TOTAL 59,332,000 $11,540.000$10,436,000 100% $3,700,000 Application for Phase I grant has a 35%grant to 65%local match to implement a$10.4Million initiative Below is the Request for Support: I Request for Support Approve resolution to pursue a Regional Broadband Strategy and Submit a 2017 GO Virginia application • i Mayor Sessoms expressed his appreciation to Mr. Hansen, Councilman Davenport and everyone working on this important project. October 17, 2017 5 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 3:37 P.M. Mayor Sessoms welcomed Warren Harris, Director—Economic Development. Mr. Harris expressed his appreciation to City Council for their continued support: wur MAREA A� B Economic S°N A Development VIRGINIA BEACH,VA MarketingTHIS PORT CI - A DIGITAL PO Initiatives ry.; $, 96s4 FORTALEZA, BRAZIL A)DE JANEIRO. BRAZIL The City is now a Digital Port and a "gateway"to the US Market as well as into Brazil. This will affect the stream of commerce: 404111 MAREA `i. VIRGINIA BEACH,VA THIS PORT CI A DIGITAL P0 ' . 441/4 P o 1)1 jnvr.NC October 17, 2017 6 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Earlier this month, Microsoft formally announced Marea as "The future of subsea cables": • '131it ii s. • • • Marea:The future of subsea cables fhUps://ncws.microsofl.comtmarea i Brad Smith, President and CLO of Microsoft Corporation advised this is the most complete and highest- capacity subsea cable to cross the Atlantic: Microsoft, Facebook and Telxius complete the highest-capacity subsea cable to cross the Atlantic ver T.vnnrl�. -Foe Microsoft FKWook,and Tennis,this Ran utportent day that we can stand there and say that the most advanced submarine cable running between Europe and North i America rue between Spain end Virgin Beach It took great technical work to design this cable and to engineer it It's a first that the cable comms ashore n Virginia Beach. bringing higher capacity and more reliability and reflects a huge vote of confidence by our comparees Whenever you add this type of highspeed cornmunlcatons ability across the Atlantic.you stimulate the economy and add t0 the communications hub that Virgin Beach has become Abeedy we're seeing it creating new 0PPortinnten for international congerws who want to expand here and we are pursuing work and partnerships with Other companies in Virginia Beach Broadband has become a necessity of life.it has become the&nue of orb creatdn and the ability for companies to create lobs to start new firmsto grow end to expand This is an area were we hope to be doing even more in the future Butwere not lust committed to creating robs and burring data centers hero One of the things that is s0 important is that we not only invest in new technology Skis this cable.but that we also invest in the people We are wonting in schools across Virginia to bring coding and computer scronce to the community college and university levers.And were cOrcectng the last rile.so that every single person who kves in the CorMgeMMh of Virginia gets the broadband access that they need.that they deserve and that will create the opportunity for them to have a brighter More- October 17, 2017 7 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) "For Microsoft.Facebook,and Telzius.this is an important day that we can stand here S Brad S7111and say that the most advanced submarine cable running between Europe and North America runs between Spain and Virginia Beach.It took great technical work to design this cable and to engineer it It's a first that the cable comes ashore in Virginia Beach. bringing higher capacity and more reliabddy and reflects a huge vote of confidence by our companies. But.we're not just committed to creating jobs and building data centers here.One of the things that is so important is that we not only invest in new technology,like this cable,but that we also invest in the people.We Here are the Marketing Activities from January thru October: MARKETING ACTIVITIES — January 2017 — October 2017 1. PTC'17 2. Globalinx—Corporate Landing 3. ITW Conference • .� q. Dominion Power Data Center Forum ' _ 7' 11. 611.6 5. NOVA Technology Council _ ' _ OCEANS OF DATA 6. DFT Visit 7. COPT 8. Microsoft Launch 9. Digital and Print Marketing lo. Submarine Networks 17 y 11. Capacity Europe October 17, 2017 8 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here are the companies showing interest regarding the project: DATA CENTER INTEREST facebook. Globalinx u DFT E■ �� Microsoft AT&T citibank ®COPTS s" Tiernca Digital Currency DIGITAL REALTY Mr. Harris played a video regarding the project: October 17, 2017 9 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here are five(5)Key Data Center Incentives: KEY DATA CENTER INCENTIVES 1. Dominion Energy Certified Data Center Sites 2. Create Cable Protection Zone 3. Identify Available Land 4. Implement Technology Zone Program 5. Establish Competitive Tax System I The first Incentive is for Dominion Energy Certified Sites: DOMINION ENERGY CERTIFIED SITES October 17, 2017 10 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is a letter from the Timmons Group, dated October 5, 2017, regarding the Corporate Landing Business Park—Dominion Energy Data Center Park Certification: TIMMONS GROUP o.w<.,:GI' W Kr14.E CUD S.w.Nato.U.,.De..bp..a D.a.m*%S* w 'VI (an Se. p.aasa/VA ZnID R. *trot..UM*I..r..fast-D.rr[rer Dw.(wrn Ert<.r.Errr \I.pr.Mast.\A D.x.w 11..0.1a Ygp:a..t Dar Ecn/!>lh.G.Cw L.Caulks=p:pvu Mnr be 2..4Y..Me m..1W t mks.=*rod M V. la. Dn law+.m...w al......« r.n.si.pueird rm pn..Ca YpWv 11`OI'M...MwO se..at.*mom..upnry.anfc.wam Ca, Ews.E Dere.Ma.Dawn D.Cw..C..*M' 11. pops name,1 Amp.rsr.b.p.irw...r1.r...lAar*keg aro rn4 .tlY•a.*no b qrE nommV•ork•"pc**12 mamba M.popo mops Ya..lurch .dy r..YYpinumr Y`AA USN..t. w..1.p) N aq rs .'C C"d7.1"="".'"."'";:•P'.l.I.ne YEak saM Tmr A. t EMCal*C. ptapa..r..Ey /..an..al. it.Ion 8plume ame M l'.pr M.t E<,ea.D.wlupm*.Drat Err a,an p.tae...L P'...5.55,p..b.webEyak a nWpr r..lY (wpm.1.0.EAr.M Ndl n pc*a..DrrErdCrbpDm Cr..M S)..1/Taw line me.'mums at owl w Jp a..l..moa plow WO*.moo sr >m s W ttmarl.101 p1000Dw�� S.cr.t. 1.,.0 K .RE 1®A p••••W Dant/41113•r.D..aep.r X111( CEaf�F�E� `l111S` After a thorough review of the information,we are providing a certification for the Corporate Landing Business Park as a Dominion Data Center Certified Park! Corporate Landing Business Park is a robust development with an excellent location.We believe the park will be an excellent fit in the Data Center Site Certification program,especially given the access to the incoming Trans-Atlantic Fiber Cables. October 17, 2017 11 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is the location of the Corporate Landing Business Park: CORPORATE LANDING BUSINESS PARK • , ti 77:- Nr*"*".41 ' .4-. , IS 'fft„7:e':).--, / .; (. . • . E / tEitll Cable Landing Station •_ / - 47".• < 1,7\) Y: : -.,i v � _ f ti 'X L f' �� y. .. . 44//: • • '1L The second Incentive is for the Cable Protection Zone: CABLE PROTECTION ZONE October 17, 2017 12 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is the Proposed Cable Protection Zone. This has been endorsed by the Navy and is the first of its kind on the East Coast: PROPOSED CABLE PROTECTION ZONE f _ ,11'.:'' 1 ..wr 71 "L Coheec e,- , :ii iii. i t 1 " ✓ first on East Coast =-b , . i, 4, • � f t-- u e 4 The third Incentive is regarding Available Land: AVAILABLE LAND October 17, 2017 13 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) The City has 133 acres of available land in the Corporate Landing Business Park: CORPORATE LANDING BUSINESS PARK —Available to Date Ili 48coutk CE��lF Cable Landing ' Station 133 acres Dat-,;_ Ready Site . ro- 11 • The fourth Incentive is related to Technology Zone: TECHNOLOGY ZONE October 17, 2017 14 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is the Proposed Technology Zone: PROPOSED TECHNOLOGY ZONE 1° .. : 7.7 I4i 7,r" L 14 , l ycA TECHNOLOGY ZONE INCENTIVES ✓ Rebate of business license tax ✓ Reimbursement of development fees ✓ Reimbursement of water and sewer connection fees ✓ Incentives are similar toAPZ -1 program incentives October 17, 2017 15 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) The fifth Incentive is regarding Data Center Taxation: DATA CENTER TAXATION Prepared by: Budget and Management services,City Attorney's office, Commissioner of the Revenue&Economic Development Here are the Rates in Virginia Beach: RATES IN VIRGINIA BEACH DEPRECIATION METHOD X RATE =TAX CURRENT Business Personal 40%of Original Cost X$4.00=Tax Property Machinery&Tools 33%of Original Cost X so.00000i=Tax(Not Sent) PROPOSED Data Centers 40%of Original Cost X so.40=Tax October 17, 2017 16 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is the Current Depreciation Methods& Tax Rates for Data Centers: CURRENT DEPRECIATION METHODS & TAX RATES FOR DATA CENTERS • Tax Rate per -sloo of Assessed Coun Year i Year 2 Year 3 Val ,_ Prince William 5o% 35% 20% $1.25 County Fairfax County 5o% 35% 2o% 54.57 Loudoun County 5o% 40% 3o% $4.20 Fauquier County 6o% 40% zo% $2.30 Culpeper County 65% 5o% 40% $3.50 Henrico County 68% 45% 27% $0.40 Virginia Beach 40% 40% 40% $4.00 NOTE:Data Center equipment is normally replaced every 3 years Here is the Revenue Projection Comparison: REVENUE PROJECTION COMPARISON Example 1—current Virginia Beach rate $4.00 per$ioo.00 Prince William $100,000,000 $1.25 $625,000 $437,500 $250,000 $1,312,500 County Fairfax County $100,000,000 $4.57 $2,285,000 $1,599,500 $914,000 $4,798,500 Loudoun County sloo,000,000 $4.20 $2,100,000 $1,680,000 $1,260,000 $5,040,000 FauquierCounty $100,000,000 $2.30 $1,380,000 $920,000 $460,000 $2,760,000 Culpeper County $100,000,000 $3.50 $2,275,000 $1,750,000 $1,400,000 $5,425,000 Henrico County $1oo,000,000 $0.40 $272,000 $180,000 $108,000 $560,000 Virginia Beach $100,000,000 $4.00 $1,600,000 $1,600,000 $1,600,000 $4,800,000 Estimate is based on equipment cost of$loo per square foot for 1,000,000 square foot facility October 17, 2017 17 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) REVENUE PROJECTION COMPARISON Example 2 revised Virginia Beach rate to equal Prince William County $1.25 per$ioo Prince William $200,000,000 $1.25 $625,000 $437,500 $250,000 $1,312,500 County Fairfax County $100,000,000 $4.57 $2,285,000 $1,599,500 $914,000 $4,798,500 Loudoun County $100,000,000 $4.20 $2,100,000 $1,680,000 $1,260,000 $5,040,000 FauquierCounty $100,000,000 $2.30 $1,380,000 $920,000 $460,000 $2,760,000 Culpeper County $100,000,000 $3.50 $2,275,000 $2,750,000 $1,400,000 $5,425,000 Henrico County $100,000,000 $0.40 $272,000 $180,000 $108,000 $560,000 Virginia Beach $100,000,000 $1.25 $500,000 $500,000 $500,000 $2,500,000 Estimate is based on equipment cost of$loo per square foot for i,000,000 square foot facility REVENUE PROJECTION COMPARISON Example 3 revised Virginia Beach rate to equal Henrico County Based on Virginia Beach at 6.40 per$100 Prince William $200,000,000 $1.25 $625,000 $437,500 $250,000 $1,312,500 County Fairfax County $100,000,000 $4.57 $2,285,000 $1,599,500 $914,000 $4,798,500 Loudoun County $200,000,000 $4.20 $2,100,000 $1,680,000 $1,260,000 $5,040,000 FauquierCounty $100,000,000 $2.30 $1,380,000 $920,000 $460,000 $2,760,000 Culpeper County $100,000,000 83.50 $2,275,000 $1,750,000 $1,400,000 $5,425,000 Henrico County $100,000,000 $0.40 $272,000 $180,000 $108,000 $560,000 Virginia Beach $100,000,000 $0.40 $160,000 $260,000 $160,000 480,000 Estimate is based on equipment cost of two per square foot for 1,000,000 square foot facility October 17, 2017 18 CITY MANAGER'S BRIEFING DATA CENTER INCENTIVES AND BROADBAND MARKETING ITEM#67488 (Continued) Here is Staff's Recommendation: RECOMMENDATION ,(Create a sub-class of property for data centers ,(Reduce rate for data center equipment to$0.40 per$100 ,/Return in one year with recommendation on new depreciation and assessment methods for general computer equipment and peripherals to provide for a more fair and equitable tax assessment that protects existing sources of revenue to the City's budget now „An, MAREA VIRGINIA \ ' BEACH,VA THIS PORT CI A DIGITAL PO 's QUESTIONS? a9ps • . A Ft /A u.v nr n.nnuo Mayor Sessoms expressed his appreciation to Mr. Harris, Councilman Davenport and everyone working on this important project. October 17, 2017 19 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 4:13 P.M. Mayor Sessoms welcomed Patti Phillips, Director—Finance. Mrs. Phillips expressed her appreciation to City Council for their continued support. Mrs. Phillips advised on August 12`'', the Finance Department officially closed the City's financial accounting records for fiscal year ended June 30, 2017;and, is in the process of analyzing revenues and expenses, developing work papers and assembling financial statements and supplemental information for the City's 50+funds in preparation for the City's Auditors, Clifton, Larson, Allen. The Comprehensive Annual Financial Report, (CAFR), containing audited financial statements for all funds, will be presented to City Council on December 12th: PRELIMINARY UNAUDITED FINANCIAL RESULTS City of Virginia Beach As of June 30, 2017 Finance Today's Briefing will focus on the five (5)major funds: Agenda 0 H I Status of Major Funds o General Fund a Schools o Water&Sewer o Storm Water o TIP Summary Next Steps October 17, 2017 �_ yliw 20 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 • (Continued) City Council has adopted a Policy of maintaining a General Fund Balance of 8-12%of the subsequent year's revenue. As of June 30"', the Unassigned General Fund Balance was $118.2 -Million, or 10.48% of FY 2017 Revenue: General Fund Budget to Actual June 30, 2017-Unaudited (in millions 5) 0 %of • BUDGET ACTUAL VARIANCE Budget • LOCAL $ 909.8 $ 919.3 $ 9.5 1.0% STATE 157.1 157.0 (0.1) -0.1% FEDERAL 19.8 22.1 2.3 11.6% TOTAL REVENUES $1,086.7 $1,098.4 $ 11.7 _1.1% CITY $ 697.7 $ 676.2 * $ 21.5 3.1% SCHOOLS 422.0 404.9 17.1 4.1%_ TOTAL EXPENDITURES $1,119.7 $1,081.1 $ 38.6 3.4% REVENUES OVER(UNDER) $ (33.0) $ 17.3 $ 50.3 FUND BALANCE-JULY 1 172.2 LESS:RESERVATIONS (71.3) UNASSIGNED FUND BALANCE-JUNE 30 $ 118.2 'Includes encumbrances of S10.2 M • Furl Balance os o percent of FYI 8 Budgeted Revenue is 10.48% Below is the Summary of the General Fund Budget: Revenues for Real Estate, Personal Property, Business License and Hotel and Meal Tax over Budget 0 General Fund Revenues FY2017 YTD IOnault,d) Butt( Actual Variance • Rral Fwiaic lou. 1 4w1oo 5 402,0 5 Ln u.4 ;. Personal Property Taff, 93.6 1661 63 6.9 Commonwealth•PPTRA 534 53.4 General Sark'.Tax 631 62.6 (0.6) loins Tara'. 255 253 ((1.2) Teleeaooaoicalpos Taxes 17.0 193 23 14.7 Busman be visas 464 47.0 0.6 1.3 • Fluid Tama 6.7 69 0.2 3.0 • Mealier. 413 413 0.2 03 • Cigarette Tao 11.1 11.1 - Hunan Sen'ac.Cur):, 26.7 25.8 (0.9) (3.4) Other amp for Savica 17.7 19.9 22 124 Orlin 1:a41 Ravaun-. 4S I 42.9 (22) (4.9: Conarnnwrahh•Mamumanccof Roads 48.9 48.9 - - Connmisscahh.Hunan Savias Remo. 313 31.6 0.3 1.0 • Comm.:call ll•Other State Revalues 233 23.5 • 60 • Fake)]Revalue; 198 22.1 23 11.6 • Tem.lirl fmmOtha Funds 353 34.3 r (11) (3.4) 31.086.7 51.0984 •CP portion only Gra•.-aaceeded bonnet 0.0-Cedcrbedart ❑ic,-te4cr Bedact hutcucchd Prior le sr October 17, 2017 21 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 (Continued) • Real Estate Tax was$2-Million over Budget and 3.3%from last year: Real Estate Taxes — General Fund June 30, 2012— 2017 - Unaudited 0 000- 464.0 4 440.0 482.0 A43901° . . 443.1 443.7 uta ,2427.1 428.2 400- 700 Over Budget by 200 12OM Higher by 115.6M or 3.3%from PY 100 - 981 93Q 0 111-2 11 30 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 ❑Budget OACtuai Local Personal Property Tax was $6.6-Million over Budget and is the highest amount collected in the • past five(5)years: Personal Property Taxes June 30, 2012— 2017 - Unaudited uo j 100.1 95.9 93. 85.2 • 89.8 83. 30 79.0 78.7 73.7 70.7 70. 3 60, Over Budget by 40 16.5M Higher by 14.2M or 4.4%from PY 20 $3.70 $3 70 '3 $4.00 $400 0 FY 2012 FY 2013 FY 2014 FY 2011 FY 2016 FY 2017 ,111 ❑Budttt ___116eert October 17, 2017 • 22 • • • CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS • ITEM#67489 (Continued) • Below is an overview of the 5-year History of other Local Taxes: 5-year History of other Local Taxes June 30, 2013 -2017 - Unaudited FY17 FY16 FY15 FY14 FY13 Sales Tax $ 62.6 $ 61.1 $ 58.2 $ 56.4 $ 55.0 • Business License 47.0 45.3 44.6 44.0 44.2 • Utility Tax 25.3 25.5 25.2 25.5 25.3 • Telecommunications Tax 19.5 17.2 18.1 17.2 19.5 • Franchise Fee 7.2 7.5 7.9 8.1 5.2 • Automobile License 9.4 9.3 92 9.1 9.3 • Cigarette Tax 11.1 9.5 12.7 10.9 11.0 Hotel Tax 6.9 6.6 6.2 5.9 5.8 Meal Tax 41.5 40.4 38.2 362 35.1 $ 230.7 $ 222.5 $ 220.4 $ 213.3 $ 210.5 • Hotel Tax Meal Tax TIP 5% • Os 7791he 0.44% • TAP TA • 1% 0.5% 1.06% The City underspent the Expenditure Budget by $21.5-Million and the Schools underspent by $38.6 • - Million: • • • • FY17 General Fund Expenditures June 30, 2017 - Unaudited ($in millions) Budget Actual Variance %Savings City Expenses, Departments $ 620.3 $ 599.6 •$ 20.7 Debt Service 50.5 49.7 0.8 Capital Projects 26.9 26.9 Transfers to Waste Management 10.1 10.1 - Transfers to Sheriff's Department 23.2 23.2 Transfers to other Funds 16.8 16.8 - Total $ 697.7 $ 676.2 $ 21.5 3.1% Schools(City Funding): Operating Transfers $ 372.7 $ 355.6 $ 17.1 Debt Service 45.7 45.7 - Capital Projects 3.6 3.6 Total $ 422.0 $ 404.9 $ 17.1 41% Total Expenditures $ 1,119.7 $ 1,081.1 $ 38.6 3.4% •Includes encumbrances of$10.2M • • • October 17, 2017 23 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 (Continued) Here is an overview of the Unassigned General Fund Balance: Unassigned General Fund Balance June 30, 2017— Unaudited 0 in millions S Total Fund Balance June 30,2017 S 189.5 Less Reservations: Inventories 4.6 Loans Receivable 6.0 Community Services Board 2.0 School Reversions 17.1 School Revenue Sharing 3.1 FY18 City CIP Budget 23.4 FY18 School Operating Budget 0.4 FY18 School CIP Budget 3.6 Waste Management Fund 5.7 Carryforwards 1.0 Risk Management 1.0 Other Projects-. ERP Project 2.0 Timekeeping and Scheduling Protect 0.5 North End Engine Company 0.9 3.4 71.3 , \Art3 Total Unassigned Fund Balance S 118.2 %of FY18 Budgeted Revenues 10.48% The majority of loans are to the local Rescue Squads for ambulances which are repaid in full, interest free: I Unassigned General Fund Balance June 30, 2017—Unaudited 6200 11.9% • 120,E ilio% aril, sa`les% 61J10- sal 20.4% 9.5% 9.3% - 8.9% • 1114.0 1116.4 6.0% f 6100- 1 C f927 -lill . iii 796.1 1972 E 1 m 4.0% z s50 • an sari 2086 2009 2010 201.1 2002 2013 2014 2015 2016 2037 3 OUn.1ui$rid OF Balance %of 6udgeled SF Revenue I IOctober 17, 2017 24 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 (Continued) Below is the Summary of the School's Operating Fund: School Operating Fund Revenues& Expenditures for FY 17 - Unaudited PM (in millions 5) Budget Actual Variance REVENUES: City-FY17 Contribution $418.4 $418.4 $ - City-School Reserve Fund 5.0 5.0 - City-Consolidated Benefits 0.6 0.6 - State Share of Sales Tax 74.7 73.1 (1.6) Commonwealth 263.4 260.3 (3.1) Federal Government 12.5 13.5 1.0 Other 2.8 2.8 Total Revenues $ 777,4 $ 773.7 $ (3.7) EXPENDITURES: Salaries $449.0 $437.9 $ 11.1 Fringe Benefits 164.7 161.9 2.8 Operating Expenses 102.9 97.2 5.7 Capital Outlay 11.5 11.3 0.2 Debt Service 45.8 45.7 0.1 Transfers 11.4 10.5 0.9 Total Expenditures. $ 785.3 S 764.5 $ 20.8 Total School Reversion 17.1 •Includes encumbrances of$8 4 mdl,on FY17-Contribution does not include$3.1M in revenue sharing due to Schools from FY17 Below is the Summary of the Water and Sewer Enterprise Fund: Water & Sewer Enterprise Fund June 30, 2017 - Unaudited (in millions$) MR IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIOIIIIIIIMMIMIIIIIP Budget Actual Diff Charges for Services $ 74.5 $ 76.7 $ 2.2 Sale of Water 43.2 46.2 3.0 Connection Fees 2.5 3.8 1.3 Interest Income 0.4 1.5 1.1 Miscellaneous Revenue 2.6 3.0 0.4 Total Revenues 5 123.2 $ 131.2 $ 8.0 Water Services Contract S 25.3 $ 24.7 $ 0.5 Operating Expenses 57.4 48.4 9.0 • Debt Service 24.8 16.9 7.9 Transfers-Capital Projects 35.2 35.2 - Transfers-Right of Way 4.0 4.0 - Transfers-Support Cost 6.6 5.5 1.1 Total Expenditures $ 153.3 $ 134.7 $ 18.6 V13Net Change in Position $ (3.5) October 17, 2017 25 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 (Continued) Below is the Summary of the Stormwater Enterprise Fund: Storm Water Enterprise Fund June 30, 2017- Unaudited (in millions 5) Budget Actual Diff Charges for Services $ 39.4 $ 40.0 $ 0.6 Other Revenues 0.4 0.8 0.4 Total Revenues $ 39.8 $ 40.8 $ 1.0 Operating Expenses $ 29.2 $ 28.4 $ 0.8 Debt Service 3.4 3.4 Transfers-Capital Projects 9.1 9.1 - Transfers-Billing System 0.9 0.9 - Transfers-Support Cost 2.1 2.1 - Total Expenditures $ 41.7 $ 40.9 $ 0.8 Net Change in Position $ (0.1) w\II3 Below is the Summary of the Tourism Investment Program Fund: Tourism Investment Program Fund June 30, 2017 - Unaudited in,score$1 Budget Actual DIH Hotel Room Tax $ 15.1 $ 15.8 $ 0.7 Restaurant Meal Tax 12.5 12.5 (0.1) Amusement Tax 6.2 6.8 0.6 Cigarette Tax 0.8 0.8 0.1 Other 1.7 1.9 0.2 Total Revenues $ 36.3 $ 37.8 $ 1.5 Debt Service $ 22.8 $ 22.6 $ 0.2 SGA Special Events 4.7 4.4 0.3 Operating Expenses 3.2 3.0 0.2 Reserve for future Projects 4.7 - 4.7 Transit/Trolley Expenses 1.3 1.3 - Total Expenditures $ 36.7 $ 31.3 $ 5.4 Net Change in Fund Balance $ 6.5 ,11 Fund Balance as of June 30,2017 is$1 3.5M October 17, 2017 26 CITY MANAGER'S BRIEFING UNAUDITED FINANCIAL RESULTS ITEM#67489 (Continued) Summary H. Fund Balance within Council policy a 10.48%FY17 vs 10.72%FY 16 a Reservations include: • Schools Operating Budget-5409K • School Capital Budget-$3.6M • School Revenue Sharing-$3.1M • School Reversion-SI 7.1 M • FY18 CIP Budget-$23.4M • Waste Management-$5.7M • Contribution to Risk Management-$1.0M • Other Projects-$3.4M • FRP Project,Timekeeping and Scheduling Project,North End Engine Company Below are the Next Steps: Next steps 5 Year Forecast November 21, 2017 FY17 Audited Financials December 12, 2017 o November Interim Financials December 12, 2017 u FY19 Budget Proposal March 27, 2018 FY19 Budget Adoption May 15, 2018 Mayor Sessoms thanked Mrs. Phillips and the entire Team for their hard work. October 17, 2017 28 CITY COUNCIL COMMENTS ITEM#6749] Councilman Uhrin attended the JT Walk held this past weekend which was again "wildly" successful. Virginia Gentleman announced they have now raised enough to fully fund Camp Gram. October 17, 2017 29 CITY COUNCIL AGENDA REVIEW SESSION ITEM#67492 4:31 P.M. BY CONSENSUS, the following shall compose the Legislative CONSENT AGENDA: J. ORDINANCES/RESOLUTIONS 1. Resolution to SUPPORT an application for the Virginia Department of Transportation (VDOT) Transportation Alternatives Set-Aside Program re pedestrian and bicycle path enhancements 2. Resolution to ADOPT the Community of One Plan re homelessness in Virginia Beach 3. Resolution to ENDORSE the Regional Broadband Initiative in partnership with other localities and to apply for a "GO Virginia"Grant 4. Ordinance to AUTHORIZE an Amendment to the lease between the City and Back Bay Waterfowl Guild, Inc. at 1113 Atlantic Avenue(deWitt Cottage) 5. Ordinance to AUTHORIZE the acquisition ofproperty at 5544 Normandy Avenue re Elizabeth River public access 6. Ordinance to AUTHORIZE temporary encroachments into a portion of City property known as Lake Joyce re bulkhead,fencing,patio,planters and a deck at 4229 Battery Board DISTRICT 4-BAYSIDE 7. Ordinances to ACCEPT,APPROPRIATE or TRANSFER: a. $19,959 cash in-lieu-of park resetwation payment from the Vineyard Subdivision and APPROPRIATE to CIP 4-500 Park Playground Renovations III b. $50,000 Grantfrom the City to the Virginia Beach Volunteer Rescue Squad, Inc. re purchase of a new Ambulance c. $125,000 Grant from the Virginia Tourism Authority to Economic Development re Virginia Sports Hall of Fame d. $1,598 from the Fire Department Gift Fund re purchase of grills for Fire Station 8 and 19 e. $55,800 from the Police Federal and State Seized Assets Special Revenue Fund re crime scene technology and canine replacement ITEM#3 WILL BE CONSIDERED SEPARATELY MAYOR SESSOMS WILL ABSTAIN ON ITEM#7a October 17, 2017 30 CITY COUNCIL AGENDA REVIEW SESSION ITEM#67492 (Continued) K PLANNING I. WAVE CHURCH for Modification of Conditions re a development of a turf field and picnic shelter at 1000 North Great Neck Road(last modified August 14, 2015)DISTRICT 5-LYNNHAVEN 2. EVERGREEN VIRGINIA,LLC at 3033, 3025, 3001 &2981 Virginia Beach Boulevard DISTRICT 6-BEACH a. Modification of Conditions to expand an existing sales and service building (last modified February 22, 2000) b. Conditional Use Permit to add car wash 3. METAMORPHOSIS SALON AND SPA and E T ENTERPRISES, LLC for a Conditional Use Permit re a tattoo parlor, body piercing at 624 Independence Blvd, Suite 102 DISTRICT 4-BAYSIDE 4. ALAN ZINKE for a Conditional Use Permit re a home occupation -firearms sales at 2252 Creeks Edge Drive DISTRICT 5-LYNNHAVEN 5. HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Change of Zoning from B-IA Limited Business to Conditional B-2 Community Business at 3420 Holland Road DISTRICT 3-ROSE HALL 6. OANH DANG and HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Use Permit re a tattoo parlor and body piercing at 3420 Holland Road DISTRICT 3-ROSE HALL 7. ATLANTIC WILDFOWL HERITAGE MUSEUM and THE CITY OF VIRGINIA BEACH for a Conditional Use Permit re an open air market at 1113 Atlantic Avenue DISTRICT 6-BEACH R. EYE CANDY LASH BOUTIQUE and HOLLAND PLAZA SHOPPING CENTER, LLC for a Conditional Use Permit re a tattoo parlor at 4322 Holland Plaza DISTRICT 3 -ROSE HALL 9. SHYAN J. and JEREMEY RYAN CSTALOS for a Conditional Use Permit re a family day-care home at 1921 Perrel Street DISTRICT 4-BAYSIDE 10. SXCW PROPERTIES 77, LLC and FULTON BANK, N.A. for a Conditional Use Permit re a car wash and service station at 3264 Holland Road(Deferred September 19, 2017)DISTRICT 3-ROSE HALL MAYOR SESSOMS WILL ABSTAIN ON ITEM#2a/b ITEM#4 WILL BE CONSIDERED SEPARATELY MAYOR SESSOMS WILL ABSTAIN ON ITEM#5 MAYOR SESSOMS WILL ABSTAIN ON ITEM#6 MAYOR SESSOMS WILL ABSTAIN ON ITEM#9 ITEM#10 WILL BE DEFERRED TO NOVEMBER 7, 2017 October 17, 2017 31 ITEM#6 7493 Mayor Sessoms entertained a motion to permit City Council to conduct its CLOSED SESSION,pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PUBLICLY-HELD PROPERTY: Discussion or consideration of the, acquisition of real property for public purpose; or of the disposition of publicly-held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711(A)(3). • Lynnhaven District • Lynnhaven District • Beach District PUBLIC CONTRACT: Discussion of the award of a public contract involving expenditure of public funds, and discussion of terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-37110)(29) • Dome Site LEGAL MATTERS: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; or consultation with legal counsel employed or retained by a public body regarding speck legal matters requiring the provision of legal advice by such counsel pursuant to Section 2.2-3711(A)(7). • City of Virginia Beach v. Witchduck Real Property, Inc. • City of Virginia Beach v. Hightower, VRMC et al. PERSONNEL MATTERS: Discussion, consideration of; or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees, Authorities, Agencies and Appointees *MAYOR SESSOMS STEPPED OUT DURING THE CLOSED SESSION FOR THE PUBLIC CONTRACT REGARDING THE DOME SITE **VICE MAYOR JONES STEPPED OUT DURING THE CLOSED SESSION FOR THE LEGAL MATTERS REGARDING THE CITY OF VIRGINIA BEACH V. HIGHTOWER, VRMC et al. October 17, 2017 32 ITEM#67493 (Continued) Upon motion by Councilman Dyer, seconded by Council Lady Kane Moss, City Council voted to proceed into CLOSED SESSION at 4:44 P.M. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood (Closed Session 4:44 P.M. - 5:59 P.M.) October 17, 2017 33 FORMAL SESSION VIRGINIA BEACH CITY COUNCIL October 17,2017 6:00 P.M. Mayor Sessoms called to order the FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the City Council Chamber, City Hall, on Tuesday, October 17, 2017, at 6.'00 P.M. Council Members Present: Jessica P. Abbott, Al. Benjamin Davenport, Robert M. Dyer, Barbara Al. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood attending awards ceremony for son INVOCATION: Reverend Nanette Hilliard, DD, Pastor Great Awakening United Church of Christ PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mayor Sessoms DISCLOSED he is retired from Towne Bank (which has a corporate office located at 297 Constitution Drive in Virginia Beach), and no longer has any involvement in Towne Bank's transactions. However, due to the size of TowneBank and the volume of transactions it handles, Towne Bank has an interest in numerous matters in which he is not personally involved and of which he does not have personal knowledge. In that regard, he is always concerned about the appearance of impropriety that might arise if he unknowingly participates in a matter before City Council in which TowneBank has an interest. Mayor Sessoms also has similar concerns with respect to Berkshire Hathaway Home Services Town Realty, which is an affiliate of Towne Bank. In order to ensure his compliance with both the letter and spirit of the State and Local Government Conflict of Interests Act (the "Act"), it is his practice to thoroughly review each City Council agenda to idents any matters in which he might have an actual or potential conflict. If during his review of an agenda, he identifies a matter in which he has a `personal interest", as defined by the Act, he will either abstain from voting, or file the appropriate disclosure letter with the City Clerk to be included in the official records of City Council. Mayor Sessoms' letter of January 13, 2015, is hereby made a part of the record. October 17, 2017 34 Council Lady Rosemary Wilson DISCLOSED she is a Real Estate Agent affiliated with Berkshire Hathaway Home Services Town Realty ("Berkshire Hathaway"), which was formerly known as Prudential Towne Realty. Because of the nature of Real Estate Agent affiliation and the volume of transactions it handles in any given year, Berkshire Hathaway has an interest in numerous matters in which she is not personally involved and of which she does not have personal knowledge. In order to ensure her compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act, it is her practice to thoroughly review the agenda for each meeting of City Council for the purpose of identing any matters in which she might have an actual or potential conflict. If during her review she identifies any matters, she will prepare and file the appropriate disclosure letter to be recorded in the official records of City Council. Council Lady Wilson regularly makes this disclosure. Council Lady Wilson's letter of January 13, 2015, is hereby made a part of the record. Council Lady Rosemary Wilson also DISCLOSED she has a personal interest in Dixon Hughes Goodman and receives income from the firm as a result other late husband's employment The income is proceeds from the sale of his partnership interest,paid out over an extended period of time. She is not an employee of Dixon Hughes Goodman, does not have any role in management of the company and does is not privy to its client list. However, due to the size of Dixon Hughes Goodman and the volume of transactions it handles in any given year, Dixon Hughes Goodman may have an interest in matters of which she has no personal knowledge. In that regard, she is always concerned about the appearance of impropriety that might arise if she unknowingly participates in a matter before City Council in which Dixon Hughes Goodman has an interest In order to ensure her compliance with both the letter and spirit of the State and Local Government Conflict of Interests Act (the "Act"), it is her practice to thoroughly review each City Council agenda to idents any matters in which she might have an actual or potential conflict. If during her review of an agenda, she identifies a matter in which she has a "personal interest", as defined by the Act, she will either abstain from voting, or file the appropriate disclosure letter with the City Clerk to be included in the official records of City Council. Council Lady Wilson's letter of June 2, 2015, is hereby made a part of the record. October 17, 2017 35 Item—V-E CERTIFICATION ITEM#67494 Upon motion by Councilman Dyer, seconded by Council Lady Abbott, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS. Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 rt%isu.ae9 RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#67493 Page 32 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW,THEREFORE,BE IT RESOLVED:That the Virginia Beach City Council hereby certifies that,to the best of each member's knowledge,(a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard,discussed or considered by Virginia Beach City Council. Ruth Hodges Fraser,MMC City Clerk October 17,2017 36 Item -V-F MINUTES ITEM#67495 Upon motion by Councilman Dyer, seconded by Council Lady Kane, City Council APPROVED the MINUTES of the INFORMAL and FORMAL SESSIONS of October 3, 2017. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 37 ADOPT AGENDA FOR FORMAL SESSION ITEM#67496 BY CONSENSUS, City Council ADOPTED: AGENDA FOR THE FORMAL SESSION October 17, 2017 38 Item - V-H.la MAYOR'S PRESENTATIONS ITEM#67497 PROCLAMATION THE WEEK OF NON-VIOLENCE Mayor Sessoms introduced and welcomed Amelia Ross-Hammond and presented a Proclamation declaring October 15, 2017 through October 23, 2017 The Week ofNon-Violence. Mayor Sessoms asked that this week serve as a reminder to all of our shared purpose and encouraged all citizens to promote "hon-violence"with appropriate programs, ceremonies and activities. October 17, 2017 "'Rue.0 I: reclamation ''Nemec America's problems with violence within our society have ev.rased,not during the Goat deco* eating famifrsm grog an�, aadehabated out national security andthe safetyofourdofdmq youth,waits,seniors ri mldfamijes and lamas '44 magnite the nada gust(wisie thiretieths:odefllet can Addeo violence in our cona i nitie.5.by roams*wider:tames through education,conflict resolution,ands ndadence training andtsourar,and 14heteae hi the spine ofhononngq)r.*aranLuther Ring Jr.and'&iscaafornon-viofence inAmerica,mads at the Math on'Washington onArgmt 241943;we share that comnrttment to un&astandmg,peace,andjusna as are ce46nste the drtmity(four country as a snare afstrengtfi that tut bring us together rather than devi4 and Wismar 044tt4anmfm4bitiw Charge,a nations(,ei' ••volunteer organization in cata$oration with the City if%giaia(Beach,Virginia Sawn City Bnb&Schoolr,the Virginia Bash%wan Waits Commasion,the African American Cafe retCeente,faith-baredleaden, nolimulf ottlerwitat e4atde�aaatt and community leaders am ca&ngfora National summit on Non-'4olma aria weekofNm-'•folena. Wow 2 im*g 1,We:am e.Seesaw,Tr.,%Mayor ofthe City of Vagina math; nerdy ffrodaim,. ria' October 15, 2017 tfistugh October 23, 2017 ¶The Weekof9Von-Vioknce 1n i4rgata Saco and arkthat this lakrave as a reminder to atofour shateedpurpose antencowage atcitizens topromote non-violena with appropriate proses.;ceremonies and sanitise. a Was'%C rse I have hereunto set 6y flandandcaused the Officia4sealof the City of Virginia BeatUsh 4tia,to herented ear Fifteenth day of October,Two ghousandand Seronteen alediefatir Mem 0..sesoms,N Way& 39 Item- V-K.Ib MAYOR'S PRESENTATIONS ITEM#67498 PROCLAMATION EXTRA MILE DAY Mayor Sessoms introduced and welcomed James E. Parke, Director — Volunteer Resources, and presented a Proclamation declaring November 1, 2017, "Extra Mile Day". Mayor Sessoms encouraged each individual in the community to take time on this day to not only "go the extra mile" in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations,families, community, country or world a better place. Father Parke expressed his appreciation to City Council for their continued support. October 17, 2017 0 5 Ar • yt '4 Oj M“n0 jroctama.tion When= 'Ifie City of'N'iginia Beach is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively "go the ettra mile"in persona(effart,volunteerism, and service;and cane= Virginia Beach is a community which encourages its citizens to ma7,imize their personal contnbutian to the community by giving of thenuchus wholeheartedly and with total effort, commitment, and conviction to their individual'ambitions,family, friends,and community;and 'Mawr Virginia Beach is a community which chooses to shine a tight on and celebrate individuals and organizations within its community who "go the extra mile"in order to make a difference andGft up fdTow members of their community and 'Mantas Virginia Beach acknowledges the mission of Extra Mile America to create 575 Extra intik cities in America and is proud to support "lora Alik spay"on November 1, 2017. Now,aherefort I, William'Li Sessonts,9r,Mayor of the City of Virginia Beach, Virginia, do hereby Moclaim. November 1, 2017 Extra dile Day In Virginia Beach,and I urge each individualin the community to take time on this day to not only `go the extra mill"in his or her own Gfe, but to also acknowledge all those who are inspirational in their glows and commitment to make their organizations,families, community, country, or world Better place. In %4tneu Wirral, I have hereunto set my hand and cawed the Official.Sean of the City of Virginia Beach, Virginia to 6e affKed this Seventeenth day of October,Two'IhowartdSeventeen. 7MlFam N.Sesroms,9r. Mayor 40 Item- V-LI PUBLIC HEARING ITEM#67499 Mayor Sessoms DECLARED A PUBLIC HEARING: 1. Transportation Alternatives Set-Aside Program Application to VDOT-Pedestrian and Bicycle Enhancements There being no speakers, Mayor Sessoms CLOSED THE PUBLIC HEARING. October 17. 2017 41 Item - V-J ORDINANCES/RESOLUTIONS ITEM#67500 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, BY CONSENT:Agenda Items I,2, 4, 5, 6 and 7a(MAYOR SESSOMS ABSTAIN)/b/e/d/e Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, Al Benjamin Davenport, Robert M Dyer, Barbara Al. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 42 Item-V—J.I ORDINANCES/RESOLUTIONS ITEM#67501 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Resolution to SUPPORT an application for the Virginia Department of Transportation (VDOT) Transportation Alternatives Set-Aside Program re pedestrian and bicycle path enhancements Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, Al. Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 A RESOLUTION TO SUPPORT THE CITY'S 2 APPLICATIONS FOR THE FY 2018-19 AND FY 2019-20 3 VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) 4 TRANSPORTATION ALTERNATIVES SET-ASIDE 5 PROGRAM 6 7 WHEREAS, the City of Virginia Beach is eligible to submit applications through 8 the Virginia Department of Transportation Fiscal Years 2018-19 and 2019-20 9 Transportation Alternatives Set-Aside Program providing pedestrian, bicycle facilities, 10 and community improvements; and 11 12 WHEREAS, the City can request 80% of the project cost, up to $1,000,000, in 13 federal pass-through funding and must provide the remaining 20% local match for each 14 project; and 15 16 WHEREAS, the City's has identified six high-priority projects as candidates for 17 this funding. 18 19 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 20 VIRGINIA BEACH, VIRGINIA: 21 22 1. That the Virginia Beach City Council hereby supports these applications 23 totaling $4,075,000, with $3,260,000 in federal funding and the remaining $815,000 in 24 local funds; 25 26 a. A total of $475,000 for the Violet Bank Trail, with $380,000 from federal 27 funds and $95,000 in local funds; 28 b. A total of $575,000 for the Three Oaks Elementary Multi-Use Path, with 29 $460,000 from federal funds and $115,000 in local funds; 30 c. A total of $920,000 for the Parliament Drive Sidewalk- Phase I, with 31 $736,000 in federal funds and $184,000 in local funds; 32 d. A total of $760,000 for the South Boulevard Sidewalk, with $608,000 in 33 federal funds and $152,000 in local funds; 34 e. A total of $400,000 for the Euclid Road Sidewalk-Phase II, with $320,000 35 in federal funds and $80,000 in local funds; and 36 f. A total of $945,000 for the Parliament Drive Sidewalk- Phase II, with 37 $756,000 in federal funds and $189,000 in local funds; 38 39 2. The City hereby commits, subject to appropriation by the City Council, to fund its 40 local share of preliminary engineering, right-of-way and construction, as applicable, of 41 the projects under agreement with the Virginia Department of Transportation in 42 accordance with the project financial documents. 43 44 3. That the City Manager is hereby authorized to execute on behalf of the City of 45 Virginia Beach all necessary project agreements for project development and 46 construction. 17th Adopted by the Council of the City of Virginia Beach, Virginia on the day of October 2017 APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: n David BradleyDana—Fjafm er Budget and Management Services City Attorney's Office CA14164 R-1 October 4, 2017 01 } OD U- C O o U C O •C W C N ro o (a U v, ui E C VI L co r-I a1 (a a Q — ? L L O (p + • in (B > v > = o •i > > o73 C • _ 1 O• C Q �[ ' > • . co C (o O '.1 N." t.. • • +, 3 CO L +� o d a 0 L- V) a1- -0 N -0 .� O I{rc: pr iO p O O LI1 < 1,. 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Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 A RESOLUTION TO ADOPT A COMMUNITY OF ONE 2 PLAN TO ADDRESS HOMELESSNESS 3 4 WHEREAS, the City of Virginia Beach's vision of a Community for a Lifetime 5 includes all residents; and 6 7 WHEREAS, addressing the problem of homelessness is a part of achieving that 8 vision; and 9 10 WHEREAS, on October 22, 2013, the City Council adopted the City's Strategic 11 Plan to End Homelessness (the "Plan"); and 12 13 WHEREAS, the Plan has been updated after receipt of input from staff and the 14 community; and 15 16 WHEREAS, the BEACH Governing Board voted to recommend the plan to the City 17 Council on September 26, 2017; 18 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 20 OF VIRGINIA BEACH, VIRGINIA, THAT: 21 22 1. The Community of One Plan for Homelessness (the "Plan"), attached hereto 23 as Exhibit A, is hereby adopted as the City's Strategic Plan to End 24 Homelessness; and 25 26 2. The City Council asks all those with an interest in ending homelessness to work 27 cooperatively with the City in alignment with the Plan; and 28 29 3. The City Council authorizes and directs the City Manager to submit the Plan to 30 the U.S. Department of Housing and Urban Development and other interested 31 groups on behalf of the City. Adopted by the Council of the City of Virginia Beach, Virginia on the 117 tthday of October 2017. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: q /J And - I F,he an e er Depar Sit of Housing and City Attorney's Office Neighbo ood Preservations CA14166 R-1 October 4, 2017 :Nr,', \.•.f • _ • • S 4111 1111 14 ♦ . • • r } COMMUNITY OF ONE MAKING HOMELESSNESS RARE, BRIEF & NONRECURRING (2017-2020) VIRGINIA BEACH, VIRGINIA ACKNOWLEP1FNTS • .., • • " • $ Community of One is the collective work of faith, City, and nonprofit organizations, The Story Behind the Starfish and represents the vision of the entire community to make homelessness rare, brief, and nonrecurring. $''t' l01u``1 "t`"`' tc how The City of Virginia Beach and the BEACH Community Partnership gratefully h4@ itufile. 614 eittAt Ott the many citizens, faith organizations, City agencies, and nonprofit ►�� im °6 �i��`"� service providers who made contributions in developing this plan and provided the ani " ale 3.litih�jiisi. Aft feedback, including: afth.cj eve,d watt?you,c4i '@ powad tvataetigetuiCt • BEACH Governing Board • City of Virginia Beach Department of Health Ate,tkt0aril wum,ben@ • City of Virginia Beach Department of Human Services eloww, e up,9et41,46, • Community Alternatives Management Group i , ``a tka" 't`"t0 • The Endependence Center du°fes' • Judeo-Christian Outreach Center • LGBT Life Center AS' " t tint waw, • Performance Monitoring Committee wit mat a, 6 /04, "d"��uct one. �� • PIN Ministry " • Potter's House - Excerpt is adapted from • The Planning Council The Star Thrower by • Samaritan House Loren Eiseley • Seton Youth Shelters • Stand Up For Kids • VetsHouse • Virginia Beach Community Development Corporation Community of One was • Virginia Beach City Public Schools written by staff of the City of Vrginia Beach Department of • Virginia Organizing Housing and Neighborhood • Virginia Supportive Housing Preservation • Volunteers of America Principal Author Pam Shine, Homeless A special thank you to consultant Claudia Gooch, for interviewing the dozens of faith System Manager community members and nonprofit service providers, whose input influenced many of the themes and ideas in Community of One. Writer, Editor,&Designer Jasmin Ciesielski, Media We would also like to recognize the Virginia Beach City Council, City Manager Dave &Communications Hansen, and Deputy City Manager Ronald Williams Jr.for supporting our community Coordinator effort and providing guidance for developing this plan. Direction&Guidance Andrew Friedman, Director Karen Prochilo, Housing Development Administrator ... TABLE OF CONTENTS lili. 3 Executive Summary a 5 Homelessness in Virginia Beach eill.i .:1•/ Understanding the Scope of the Problem B Our Community System lift17 How is Our Community System Funded? 18 Community System Partners 20 How do People Access Services through Our Community System? 22 Making Progress&Achieving Success 25 The Challenges that Remain 0 27 vision & Process for Developing the Plan 28 Context for the Community of One Plan ;0„," 31 Process for Developing the Community of One Plan 33 Community of One Action Plan 34 Goal 1:Transform Our Service System to Make Homelessness Rare, Brief, and Nonrecurring 39 Goal 2: Make Family Homelessness Rare, Brief,and Nonrecurring 41 Goal 3: Make Chronic Homelessness Rare, Brief,and Nonrecurring 43 Goal 4: Make Youth Homelessness Rare, Brief, and Nonrecurring t le 45 Goal 5: Maintain and Increase the Supply of Permanent, Accessible,and Affordable Housing 47 Goal 6:Increase Leadership,Collaboration,and Civic Engagement in Our Community Efforts 49 Goal 7: Develop and Maintain Sustainable Resources to Support Our Ongoing Community Effort 51 Implementation, Monitoring & Evaluation 40 53 Appendices • 54 Appendix 1:2013 Strategic Plan to End Homelessness Action Plan(updated with statuses) 62 Appendix 2: Housing Resource Center Fact Sheet 64 Appendix 3: Glossary of Acronyms&Terms 68 Appendix 4:Online Resources �;. y' 1 I I i, I I 1 I j i 1 I i ; I I i i I ' 1 j� 1 j i r I 1 j iii .: 'W71...4%,I k i't;. • fhl _ . y ...No, It* A. , . - . , . .., .a .0 _ . i }', 43:9.-.° ''' , it , s I Ali - ' � , La - t N , , , 1 • .:, .• . e " kiii uli ./ • y5. L . �.. •,4 • tx 4111 S� ' • „114: • r i Lit' .4 - 4'4 ; 5 A =1� . 1 ' '4b: :�' 4* • _ 4 . L 1 EXECUTIVE SUMMARY Community of One represents a shared vision to make homelessness rare, brief, and nonrecurring. The plan outlines a path toward a future where everyone in Virginia Beach will be able to live in safe, decent, and affordable housing. The goals, objectives, and action steps presented in Community of One align with four major themes that will guide our work over the next three years: Reinvigorating and Inspiring New Partnerships Since the early 1980s, our community has been committed to ending homelessness in Virginia Beach through a tapestry of faith, City, and nonprofit organizations working together. A testament to the power of regional and community partnerships is our successful effort to functionally end veteran homelessness in 2015. Through Community of One, we will continue and expand these partnerships that have laid the foundation of our work. A collaboration between the City's Health and Human Services departments will bring additional services to enhance our system. And, we will actively engage businesses and higher education institutions to join our community effort. Building on our Successes and Enhancing Our System in a Unified Way Since the 2013 Strategic Plan to End Homelessness was adopted, we have truly created a far more unified system with one access point, one standardized COMMUNITY OF ONE 3 EXECUTIVE SUMMARY assessment, and one referral system. The wasted effort by homeless persons and agency staff making multiple calls to various providers, even across the region, has been eliminated through the creation of the Regional Housing Crisis Hotline. Community of One Goals The most vulnerable families and individuals are connected to housing and shelter resources more quickly and fairly.Through our coordinated intake and assessment • Goal 1:Transform Our system, everyone is consistently assessed and served based on their condition and Service System to Make need, rather than when they accessed our system. Our robust regional homeless Homelessness Rare, data management system provides far more accurate and useful information on the Brief,and Nonrecurring needs in the community and the services we provide. • Goal 2: Make Family Homelessness Rare, We will build on the momentum of the progress we have made and lessons we have Brief,and Nonrecurring learned to help us tackle new challenges as a community, especially in the areas of family, youth, and chronic homelessness. • Goal 3: Make Chronic Homelessness Rare, Brief,and Nonrecurring Challenges&Opportunities of Opening the Housing Resource Center • Goal 4: Make Youth The Housing Resource Center will be the centerpiece of our community system Homelessness Rare, Brief,and Nonrecurring and enhance how we make homelessness, rare, brief, and nonrecurring.The addition of new shelter, housing, and service opportunities, and the management • Goal 5: Maintain and of partnerships and relationships, all under one roof,will challenge and push our Increase the Supply of community towards more innovation, collaboration, and accountability.With the Permanent, Accessible, opening of the Housing Resource Center,Virginia Beach is poised to become a and Affordable national leader in the effort to prevent and end homelessness.While our community Housing system is much larger, both geographically and in services than the Housing Resource Center, ensuring the success of this new facility, from the ground up,will • Goal 6:Increase necessarily be a major focus. Leadership, Collaboration,and Civic Engagement in Our Community Efforts Engaged &Committed Leadership • Goal 7: Develop and The key to Community of One is the ability of people from many diverse Maintain Sustainable organizations working in concert toward a common goal. Our community is Resources to Support fortunate to have many individuals and organizations who have helped set that Our Ongoing tone and example,from all portions of our system.We have active faith, nonprofit, Community Effort and government leadership that sees the value of a community system and the role each other plays.Together we strive to strengthen and improve the institutions and relationships that keep the system connected and in sync.To the extent that our community can continue to do that, we will continue to see progress and success in preventing and ending homelessness. The enduring partnerships between City, faith, and nonprofit organizations, spanning more than three decades, embodies the spirit of Community of One. It is it not only our strategic plan, it is a renewed commitment between all of us to continue working together toward making homelessness rare, brief, and nonrecurring for all families and individuals in Virginia Beach.Through Community of One, we hope to inspire others to join in this effort. 4 COMMUNITY OF ONE . 114. • f S d HOMELESSNESS IN VIRGINIA BEACH For many people, the image that comes to mind when they think of homelessness is the person sleeping on a bench or standing in the median holding a cardboard sign. In reality, homelessness takes many forms and affects families and individuals from all walks of life who often go unnoticed by the community around them. They are the mother and her children who are escaping domestic violence. The teen who just turned 18 and has now aged out of the foster care system.The family whose home and possessions have been lost to a flood. The veteran who bravely served our country, but now suffers from depression and PTSD. The food service worker who sleeps on a friend's couch in between shifts. The senior who must choose between a place to live and medication to manage his disability.Anyone can become homeless. The reasons why families and individuals experience homelessness are as diverse as the people it touches. Job loss, mental illness, family breakup, eviction, a natural disaster, and the inability to afford housing or health care costs are just a few examples. The impact of homelessness on a community is far-reaching and long-lasting. The crisis of homelessness perpetuates itself in poor educational, health, employment, and family outcomes for our community's most vulnerable residents. The cost to the community as a whole can be measured by expenditures for police and court intervention, incarceration, emergency medical services, and hospital visits, which are estimated to cost more than $20,000 per person per year. Addressing homelessness and providing everyone the opportunity to live in safe,decent,and affordable housing is not only a quality of life issue, it is also an economic one. r,,'1 !f ,n HOMELESSNESS IN VIRGINIA BEACH f 5 _ How Can We End Homelessness? 1 to b e b e - We believe that homelessness is a problem that can be solved by: • O f • Preventing as many people as possible from becoming homeless pOint 1 • Shortening the length of time people experience homelessness ilOine P leSt • Helping people le leave homelessness behind for good someone • In other words,make homelessness rare,brief,and nonrecurring--that is our definition of ending homelessness. 1 without Making Homelessness Rare no ti o) The following graph illustrates the unduplicated total of individuals that were considered to be first-time homeless in Virginia Beach during the last three fiscal ! ,,,,, years. A client is considered first-time homeless if the individual did not enter any emergency shelter, transitional housing, or permanent housing program within our Homeless (Federal HUD Continuum of Care (CoC)during the previous 24 months.The number of people who Definition): People who are were first-time homeless in Virginia Beach decreased by 12 percent between FY 2015 living in a place not meant and FY 2016. We will strive to make homelessness rare by continuing to lower the for human habitation, number of people who experience homelessness. in emergency shelter, in transitional housing,or are exiting an institution where Number of Persons First Time Homeless they temporarily resided. This includes: • People who are losing 809 their primary nighttime Kra as residence,which may include a motel or hotel or a doubled up situation,within 14 los days and lack resources 700 or support networks to remain in housing. • Families with children or unaccompanied youth who are unstably F1 2(,14 FY (n' :Y 201' housed and likely to continue in that state. Source:Hampton Roads Homeless Management Information System(HMIS) • People who are fleeing or attempting to flee domestic violence, have no other residence, and lack the resources or support networks to obtain other permanent housing. 6 COMMUNITY OF ONE HOMELESSNESS IN VIRGINIA BEACH Making Homelessness Brief 0 In FY 2016,the median number of days a homeless individual remained in emergency shelter or transitional housing before moving to permanent housing was 81 days, an Continuum of Care increase of 12 days from FY 2014 and 2015.One possible explanation for this increase (CoC):A collaborative, is that because our system focuses on serving the most vulnerable individuals, (e.g. community funding and greatest and most extensive needs and longest history of homelessness) connecting planning process for a them to permanent housing may take longer.We must reverse this trend and connect srge servicesoddrehousssing gnd people to permanent housing faster, thereby shorteningthe len th of time families nedo addressing the g needs of homeless families and individuals experience homelessness. and individuals.A grant application is submitted Median Number of Days Persons Remain in Emergency Shelter or Transitional Housing annually to the HUD for funding to implement the 85 community plan.The group : of community partners 80 involved in this process is often referred to as the 75 "Continuum of Care." 70 69 6j 65 FY 2014 FY 2015 , Source:Hampton Roads HMIS Homeless Management Information System (HMIS):A computerized Making Homelessness Nonrecurring data collection application that records and stores informaon To truly end homelessness, we must break the cycle of homelessness. In FY 2016, individuals anndin ndividua nearly 86% of clients who were permanently housed did not return to the Virginia who use residential or other Beach homeless response system. For the past three years, our success rate has homeless services. averaged 85%. However as a community, we have set the benchmark for our success rate at 90%. We must continue aiming for this goal until all families and individuals are able to leave homelessness behind for good. Success Rate Source:Hampton Roads HMIS COMMUNITY OF ONE 7 HOMELESSNESS IN VIRGINIA BEACH Understanding the Scope of the Problem People experience housing crises and move in and out of homelessness on an ongoing ' basis.Those who have sufficient self or family supports are able to solve the problem \ themselves and do not become homeless. Some may need minimal assistance for a . ° short period of time until they can find a place of their own. And others spend years living on the streets before being connected to the right housing and services that L-4i► j meet their needs.Since the number of people experiencing homelessness is constantly --� r+ changing, we must rely on various sources of data in order to get the best possible s understanding of our community's needs, and act to address them. ' :i;; , When determining the size of the homeless population, many cities will refer to :ill n' • the annual Point-in-Time (PIT) Count. The U.S. Department of Housing and Urban Development(HUD) requires each city that receives federal funds through the CoC to + ...di • ,10,-.., conduct an unduplicated count of its sheltered and unsheltered homeless population >Jj0 ` 4', during a 24-hour period in January. During Virginia Beach's most recent PIT Count, conducted on Jan.26,2017, 349 people were found to be experiencing homelessness. The following figures provide a summary of the findings from the 2017 PIT Count: During the PIT Count,teams Sheltered vs.Unsheltered Singles vs.Families of volunteers and city staff canvass each of the City's four police precincts and survey people who are 111 without shelter.Shelter0 persons in and transitional housing house:olds olds providers also provide client children data for the same day. IN 271 Persons Sheltered(78%) ■69 Children under 18 years old(21%) 78 Persons Unsheltered(22%) 42 Adults in Households with Children(12%) 226 Single Adults(67%) Chronic vs.Episodic Homeless Youth 11% IIIIN •62 Chronic(18%) ■ 12 Minor Children(Age 9-17) , 287 Episodic(82%) 34 Young Adults(Age 18-24) 8 COMMUNITY OF ONE HOMFI FSSNESS IN VIRGINIA BEACH A total of 62 individuals and members of families were considered chronically homeless -- nearly 18 percent of all homeless persons in Virginia Beach.In addition, more than half(35 individuals)were chronically homeless and unsheltered. .., The PIT Count identified 46 homeless youth.While HUD defines the age for homeless '. youth as individuals 24 years of age and younger,we have broken this population into two age groups:18-24 and 9-17.Appropriate shelter for youth ages 18-24 is a key gap in our community, a challenge addressed later in this plan. Other Key Subpopulation Groups Sheltered (Persons in emergency -°- shelters, Unsheltered Total transitional housing and safe havens) Total Number of Veterans (including female veterans) 28 10 38 Chronically Homeless: Individuals who have been Female Veterans (subset of all continually homeless for a veterans) 5 3 8 year or more;or who have had four or more episodes of homelessness in the past Adults with a Serious Mental Illness 69 16 85 three years. Adults with a Substance Use Homeless Youth: Disorder 33 9 42 Unaccompanied individuals 24 years of age and younger who are disconnected from a parent, Adults with HIV/AIDS 0 0 0 guardian, or spouse. Victims of Domestic Violence 49 11 60 Chronically Homeless Individuals 27 35 62 Chronically Homeless Families (number of families) 0 1 1 Chronically Homeless Families (persons in household) 0 2 2 COMMUNITY OF ONE 9 HOMELESSNESS IN VIRGINIA BEACH • It is important to acknowledge that since the PIT Count is conducted once a year during a 24-hour period,it can only offer a snapshot of the homelessness issue.While I ,, / our PIT total aligns with the number of people we know who are homeless,other data • v /A• show that the issue is much greater if we include the at-risk population. r 1 For example,according to the Virginia Beach City Public Schools(VBCPS)Project Hope t • program, almost 900 students were identified as living in households considered .�s� homeless or at risk of becoming homeless during the 2016-17 school year.The federal , , ',-.i homeless definition for Project Hope is broader and includes all students who did I� ' - not have a regular, permanent place to stay during the school year. The number of * v`w '1homeless and at-risk students who were identified and assisted by VBCPS Project Hope for the past eight school years is shown in the following graph: i VBCPS Project Hope I „4, . 1000 886 ii Homelessness has adverse LL 500 effects on a child's 0 400 education.According to LLJ m 300 the National Alliance to ' End Homelessness,childrenz 200 experiencing homelessness 100 are more likely to 0 experience more school mobility, repeat a grade, SY SY SY SY SY SY SY SY be expelled or drop out 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 of school,and have lower SCHOOL YEAR academic performance. Source:VBCPS Project Hope To get a more accurate picture of the homelessness issue in Virginia Beach, we can also measure the demand for services by looking at the number of people seeking assistance through our system. Regional Housing Crisis Hotline:(757)227-5932; The majority of people experiencing a housing crisis access our community system by single point of contact to calling the Regional Housing Crisis Hotline. Between July 15, 2016 and June 30, 2017, streamline the homeless there were 3,675 unduplicated Virginia Beach callers to the hotline;the system served referral and assessment 1,219 callers. The remaining 2,456 individuals who called the hotline and were not process for citizens who are served by the system were not literally homeless or did not have an urgent housing homeless or at risk of losing crisis, or the system did not have the capacity to serve them. their home. 10 COMMUNITY OF ONE HOMFI FSSNESS IN VIRGINIA BEACH How People Were Served July 15,2016-June 30,2017 Total Homeless Based on 111% la Referred to prevention services 2016 PIT Count 304 Referred to emergency shelter Baltimore City, MD:2,725 '' Placed in transitional housing 214 San Diego:8,669 e Still on waiting/prioritization list Columbus,OH: 1,724 r Unable to maintain contact Daytona Beach: 1,005 Client resolved problem Norfolk,Chesapeake/ themselves Western Tidewater:723 Source:HMIS Newport News/Peninsula: 464 Montgomery City, MD:981 How Virginia Beach Compares to Other Cities Virginia Beach: 389 Virginia Beach has a low rate of homelessness compared to other coastal cities and cities of our size.Our rate of homelessness is 8.63 persons per 10,000,a decrease from Orlando: 1,670 12 persons per 10,000 reported in 2010. Arlington: 174 Number of Homeless per 10,000 Population Richmond:762 Baltimore City, MD 43.75 Note:Each CoC may be comprised of more geographic San Diego 26.56 areas than the city listed. Columbus,OH I=MIIIMMME 20.34 Sources:Total homeless from 2016 PIT Count;population Daytona Beach - 16.48 from 2014 city-datacom Norfolk, Chesapeake/Western Tidewater MMINEMIIIII 11.51 Newport News/Peninsula M=IIMI 9.56 Montgomery City, MD MINIM 9.52 Virginia Beach 8.63 Orlando MEM 8.33 Arlington IIMIM 7.67 Richmond IMMO 7.25 Source:Based on 2016 PIT data COMMUNITY OF ONE 11 • ti I 11. It 1. I� it ji 1'. f I'' �I I, • d ' • NYS �. OUR COMMUNITY SYSTEM Since 1984, our community has been committed to ending homelessness in Virginia 0 Beach through a tapestry of faith, City, and nonprofit organizations working together. The diverse effort and creativity of each entity has been, and is very much still, a strength of our community approach to solve this problem. In 1986 several churches and a synagogue came toeta At the time the 2013 strategic plan was adopted,our system of services had just grown, dinnerrssness er toiat the and we were conceptualizing an even more coordinated and formalized effort toward Oceanfront.The spirit addressing homelessness.In the four short years since,we now have a comprehensive of those faith-based and organized system for delivering homeless services.A unified decision-making and organizations formed the collaborative process is also in place to ensure we are continuously working together Judeo-Christian Outreach toward common goals and objectives. Center(JCOC).Since then, more than 100 faith- Given that our system will always be composed of independent organizations, it based organizations and will, to a certain extent, continue to depend on the good will of all involved to work community partners will, gather o prepare and e meals cooperatively. As cooperation and coordination are also mandated for those who every day of the year for receive federal funds,we expect to continue making significant progress while striving anyone who is homeless or to maintain the balance between coordination and independence. at-risk. Role of Faith Organizations "Hoppe o4p@k,y co Q oma, wilcut ti1.e uhcvetvehiit The faith community has perhaps made the most lasting footprint on the path toward tilett°l 46 ending homelessness in Virginia Beach. Many of the existing organizations and utio services in Virginia Beach began as initiatives of the faith community who recognized a " " that a separate nonprofit was needed to carry out homeless assistance programs and Todd Walker JCOC Executive Director COMMUNITY OF ONE 13 OUR COMMUNITY SYSTEM obtain grants. The faith community continues to be play a significant role as a key service delivery partner and by filling gaps in our community system. For example, for many years faith organizations have partnered with the City to (;(jay provide overnight shelter for single homeless adults during the winter months. The 1.11111.{t.1\ P faith community has recently developed a similar model to provide emergency shelter H for homeless families in the summer. Other programs and activities include service coordination,furniture ministry, and food programs. Faith organizations have also implemented the Charity Tracker program, which helps churches coordinate and report on the assistance they provide to people in need. I Since 2013, more than $3.4 million in assistance has been recorded. Role of City Staff While the City has played various roles in the system, our general approach has been to help lead, plan, and organize the system of services that are primarily delivered by faith and nonprofit organizations. In addition to writing and submitting the federal and state grants the community receives, the City is responsible for monitoring the The Winter Shelter program system to ensure effective operation and continuous improvement. provides homeless individuals with a place As our system grows, we envision the City will continue to fulfill these responsibilities to sleep each night at and take a more active role as a service provider and mobilizer of networks to address various faith organizations key challenges. The Department of Housing and Neighborhood Preservation (DHNP) throughout Virginia coordinates and supports the organization and operation of our community coalition, Beach.From October to known as the BEACH Community Partnership.Other key functions include conducting April, participating faith intake, assessment, and referrals at the Lighthouse Day Support Services Center, and organizations rotate weekly citywide homeless outreach. The City will also manage the housing and services that to provide overnight shelter and meals.Some will be provided at the Housing Resource Center when it opens in the spring of 2018. organizations may also provide additional support and resources,such as Role of Nonprofit Service Providers toiletries, clothing,and medical care. Nonprofit service providers are on the frontlines of preventing and ending homelessness in Virginia Beach. The agencies provide housing and supportive services, and work closely with homeless and at-risk households daily in an effort to stabilize them and ultimately help them become more self-sufficient. Currently there are nearly a dozen organizations who are key partners in establishing policies,procedures,and decision processes for our system.The voluntary cooperation and collaboration of these organizations is critical for the accomplishment of system goals, and allows our community to successfully continue competing for HUD and state funding. 14 COMMUNITY OF ONE OUR COMMUNITY SYSTEM BEACH Community Partnership If the relationship between City, faith, and nonprofit organizations is a tapestry, then the BEACH Community Partnership is the thread that connects these entities together. BEACH, which stands for Bringing an End to All City Homelessness, is a voluntary association of all individuals who want to be a part of the community effort to end homelessness, 8414 Cff and is the heart of our unified coalition. Since its creation in 2009, the partnership has grown to include representation from more than 30 Bringing an End to All City Homelessness faith, City,and nonprofit organizations,and various subcommittees that plan and implement projects in key focus areas. BEACH Governing Board The BEACH Governing Board is a HUD-required entity that makes funding and ranking decisions about federal and state funding -- a total of more than $1.5 million. The r k►' 4. '� board is endorsed by the City Council and provides recommendations to City staff and !xivows , nr the Council on homeless policies and plans. Board members are elected by the BEACH • Community Partnership, and its membership is comprised of representatives from 1 City,faith,schools, nonprofits,and regional organizations,and the formerly homeless. Performance Monitoring Committee (PMC) 111011 The Performance Monitoring Committee(PMC)consists of City agencies and nonprofit service providers that receive federal funding and provide homeless programs in Virginia Beach. The committee monitors and evaluates the effectiveness of system programs and services, and makes recommendations to the BEACH Governing Board. Role of Federal, State, and City Government The federal and state government's role is to ensure communities have the right On April 29,2009, more than 130 representativesfrom the faith community, resources to end homelessness among all subpopulations based on each community's City, and nonprofit needs. As recipients of federal and state funding, our community system complies organizations attended with federal and state policies, and receives guidance on strategic planning in order a faith based forum on to ensure we are using resources appropriately and effectively to achieve this goal. homelessness.The forum The City Council adopts policy and allocates funding for homeless services based on highlighted the progress recommendations from the community through the BEACH Governing Board. that has been made by each entity and focused on creating and enhancing partnerships to address key issues.This meeting would lead to the creation of the BEACH Community Partnership. COMMUNITY OF ONE 15 OUR COMMUNITY SYSTEM Community System Organization CITY FEDERAL COUNCIL STATE GOVERNMENT GOVERNMENT • Adopts policy • Policy&planning recommendations . cbky&damns • Approves funding ••• BEACH GOVERNING BOARD • Defines gaps& priorities (V) • Recommends PERFORMANCE policy&funding MONITORING DEPT.OF decisions f COMMITTEE(PMC) BEACH Committees Include: HOUSING& ^.4 • Monitors& NEIGHBORHOOD evaluates programs • Family Homelessness PRESERVATION FEEDBACK& Coordination COORDINATIO • Youth Homelessness •• Grant writing B EACH r ' ••,� PROGRAM , • Unsheltered • CoC and community • Coordinated resources support COMMUNITY &SERVICE • Coordinated PARTNERSHIP Assessment assessment DELIVERY• HMIS • System monitoring BEACH \ J • Outreach • Community COMMITTEES • Performance and • Housing Resource working to address Monitoring Center homelessness • Membership of 30. • Service Coordination/ organizations Charity Tracker • Discharge Planning • Advocacy :III /. CITY NONPROFIT AGENCIES SERVICE FAITH PROVIDERS COMMUNITY 16 COMMUNITY OF ONE OUR COMMUNITY SYSTEM How is Our Community System Funded? The valuable work of our community system would not be possible without the The Hampton Roads millions in funding we receive from various sources --from HUD to the City to private Community Foundation donations -- that support homeless services and programs. funded the first consultant study of our housing crisis The Federal Government, through HUD, is the largest source of funding for homeless response system in 2013, services in Virginia Beach, most of which are provided through the CoC program.The and supportsother city and City is the lead agency for the Virginia Beach CoC, helping to obtain and maintain key regional projects. funding that many of the nonprofit service providers receive directly from HUD. Each year, more than $1.5 million is granted through the CoC to Virginia Beach agencies that provide housing and supportive services to the homeless. Portions of other federal grants the City receives are allocated for homeless programs and services, administered by the Department of Housing and Neighborhood Preservation, and awarded to nonprofit service providers. Service providers also receive funding directly from the state,the United Way of South Hampton Roads, and the Hampton Roads Community Foundation. The City significantly supports the community system by allocating funds for key functions when there is no other provider, such as homeless outreach and services at the Lighthouse Day Support Services Center.As a testament to the City's longstanding commitment to ending homelessness, the City Council unanimously approved $30 million for the construction of the Housing Resource Center, and will fund most of the operating costs of the facility. Because much of the funding the community system receives is federal, regulations Ray Bjorkman, impact how and when these monies can be used. Private donations are critical to Chair of VB helping us overcome these limitations and address gaps in the community, such as Home Now transportation and training for the homeless. VB Home Now is the newest foundation to support and enhance our community system of services, programs, and facilities to prevent home '} •'' and end homelessness. At the time this plan was written, the nonprofit had raised more than no �,� • $300,000 to support activities in the Housing VV ,, Resource Center and the community. The diagram on the following page shows how funding flows through our system. COMMUNITY OF ONE 17 OUR COMMUNITY SYSTEM Flow of Funding � c�•if'` ` ` � y,t. ,* HAMPTON �F: j t� o? :'t,`;•tl,� a ROADS PRIVATE t'' ! Li:. '> ;w CITY HUD UNITED WAY COUNCIL COMMUNITY DONATIONS . FOUNDATION • c Cy� "� ti VB HOM --- STATE AITiii H NOW •Z''-a f I 4 DEPARTMENT A DEPARTMENT OF HOUSING& P NONPROFITS OF HUMAN NEIGHBORHOOD SERVICES PRESERVATION 44( PROGRAM & SERVICE DELIVERY ) Community System Partners The success of our community system depends on the efforts of the many agencies and organizations who have committed to work together in making homelessness rare, brief, and nonrecurring. While we currently have a robust network of agencies, we recognize the need for more partners to join our system to help us achieve our goals. 18 ' ()'PA',INI(Y Of UHI OUR COMMUNfTY SYSTEM Below is a list of our current system partners organized by key function: Function Agencies Intake & • DHNP - Coordinated assessment, outreach We need more organizations to join our Assessment • ForKids - Regional Housing Crisis Hotline system. • DHNP - Housing Resource Center(June 2018) • DHS Projects for Assistance in Transition from Homelessness (PATH) Outreach Prevention • LGBT Life Center • The Planning Council • Virginia Beach Community Development Corporation (VBCDC) - veterans • DHNP - day support, outreach, Housing Resource Center Supportive (2018) Services Only • DHS PATH Outreach • PIN (People in Need) Ministry - recovery group • Faith Organizations Food Programs • PIN Ministry • Judeo-Christian Outreach Center (JCOC) • Potters House Transitional • DHNP - families (Housing Resource Center (2018)) • JCOC - veterans Housing • Samaritan House - families (2018) • LGBT Life Center - singles and families (prioritizes LGBT community) Rapid Re- • JCOC - singles Housing • Samaritan House - singles and families (domestic violence) • VBCDC—veterans DHNP - Project-based vouchers for regional single room Permanent occupancy (SRO) developments: Cloverleaf, Crescent Square, Housing Gosnold, South Bay, Church St. Station (2018); and Cedar Grove (veterans); Housing Resource Center(2018) • Community Alternatives Management Group (CAMG) - Permanent singles and families Supportive • JCOC - singles Housing • LGBT Life Center - singles • VBCDC- veterans and singles • DHNP - singles (Housing Resource Center(2018)) • JCOC - singles • Samaritan House - families (domestic violence) Shelter • Seton Youth - youth (9-17 years old) • JCOC and faith organizations/Winter Shelter - singles (October - April) • Faith organizations/Virginia Beach Family Emergency Shelter Team (VBFEST) - families (July - August) COMMUNITY OF ONE 19 OUR COMMUNITY SYSTEM How Do People Access Services through Our Community System? Our community system is designed to help the most vulnerable families and individuals. It is important to keep this context in mind in order to fully understand how people flow through our community system. Most people who are experiencing a housing crisis access our community system by calling the Regional Housing Crisis Hotline. A smaller number of people, primarily those who are homeless, are connected by our Homeless Outreach Team (more commonly known as the Pinkies) or by accessing the services at the Lighthouse Day Support Services Center, and eventually at the Housing Resource Center. The first step in our community system is identifying whether the client is literally homeless (e.g. on the street or living in their car), or at-risk (in imminent danger of 11, losing their housing). The primary goal for at-risk households is to prevent them from becoming homeless. People who are eligible for prevention services are referred to the appropriate Homeless Outreach resources for assistance. For example,this may include minimal financial assistance to Team (also known as pay a rental security deposit or rent arrears.Those who are not eligible are referred to the Pinkies) other resources within the community. For families and individuals who are literally homeless, the goal is to permanently house them while making their homelessness as brief as possible. Housing specialists with the City will first attempt to help people seeking shelter find alternative housing options, such as staying with friends or family members. By diverting households away from the system, shelter beds and housing units can remain available for those who need them more. If diversion is unsuccessful, the client is referred to coordinated assessment. This process involves asking the client a set of questions to determine which programs or services are most appropriate to meet their needs, and prioritizing them for those services.Staff is trained on administering and scoring a standardized set of assessment tools to make these determinations. Based on assessment, vulnerabilities, priority placement, and availability, clients are referred to either housing or shelter. If housing is unavailable, the client is placed on the prioritization/waiting list for housing and resources. Case managers and service providers will coordinate and communicate regularly regarding each client on the waiting list. As permanent housing units become available, clients are removed from the waiting list in the order of their prioritization ranking. 20 COMMUNITY OF ONE OUR COMMUNITY SYSTEM Service Flow I REGIONAL HOUSING PEOPLE EXP Acuity:the severity ERIENCING Y of CRISIS HOTLINE • A HOUSING CRISIS the issues experienced by Primary Access Point Domestic violence,disability,mental clients who are homeless. illness,family breakup,financial hardship,substance abuse, eviction,etc. Client identified as� • At-risk Imminently losing OUTREACH, housing 1' DAY SUPPORT,OR * Housing Placement Literally homeless / WALK-INS based on Acuity li I Moderate Acuity AT-RISK OR IMMINENTLY LOSING LITERALLY Type of Housing: HOUSING HOMELESS Rapid Re-housing V. • Programs: Referred to The Plannin • JCOC 9 •Client referred Diversion isDIVERSION • LGBT Life Center Council or LGBT Life to community attempted r SUCCESSFUL • Center for preventing resources Samaritan House homelessness(if eligible) VBCDC • ft.. W. DIVERSION Case manager UNSUCCESSFUL follow-up after High Acuity/Chronic 2 weeks • Type of Housing: Permanent Supportive Referrals to Housing: Client is referred to Day Housing Support Coordinated Referrals to Shelter: Based on assessment,availability 4 Assessment: •••• ' Based on availability and priority placement Assessment conducted; and vulnerabilitiesPrograms: client is referred to • CAMG housing or shelter • JCOC • LGBT Life Center • � • VBCDC , • Virginia Supportive NO HOUSING Housing (VSH) - SROs AVAILABLE 11111111111 CLIENT High Acuity Client is placed on SHELTERED prioritization list for housing Type of Housing: placement*and resources Permanent Housing Programs: By-Name List Case Conferencing • DHNP - Tenant-based Conduct case conferencing biweekly Rental Assistance on clients not placed in housing until (TBRA) client is connected to permanent • VBCDC - SRO housing • VSH - SROs COMMUNITY OF ONE 21 OUR COMMUNITY SYSTEM Making Progress & Achieving Success For more achievements,see The goals of the 2013 Strategic Plan to End Homelessness is a reflection of the Appendix 1:2013 Virginia challenges our community faced at the time.Virginia Beach had yet to fully comply with Beach Strategic Plan to End the new regulations under the federal HEARTH Act,which changed how communities Homelessness Action Plan across the U.S. would operate and deliver homeless services. Specific requirements (updated with statuses) included a coordinated assessment process, performance-based funding, a focus on homeless prevention and permanent housing, and an inclusive governance structure with representation from all service providers,not just those receiving federal funding. The City Council's support to fund the design of the Housing Resource Center revealed fresh opportunities for how, and which, services could be consolidated and delivered at a facility of its kind. The first study of the City's housing crisis response system, which had just been completed,exposed our community's strengths,weaknesses,and opportunities to enhance our system. These challenges influenced the four broad goals of the 2013 strategic plan. In the four years since it was adopted,we have made significant progress in achieving these goals. Our achievements, as they relate to each of the goals from the 2013 plan, are highlighted below: Goal 1: Increase leadership, collaboration, innovation and civic engagement in our community efforts • In our pursuit to end homelessness,we no longer operate as individual programs. Through established strategic partnerships and collaboration among community stakeholders, we have designed and implemented an integrated service system approach to ending homelessness. • The BEACH Governing Board was established in 2014 to meet HUD requirements, and has continued to function as the leadership body for our community effort.It has diverse representation from all community sectors. • The BEACH Community Partnership continues to have high community interest, with representatives from more than 30 active organizations. • The Performance Monitoring Committee and its members have enhanced their policies and procedures, increased the level of HUD funding available, and obtained new state funding to support new programs. • We collaborated with multiple federal, state, and regional organizations to functionally end veteran homelessness in 2015, and have continued these partnerships. • Virginia Beach joined a regional HMIS and now participates in a single point of entry call system for the entire region. 22 COMMUNITY OF ONE OUR COMMUNITY SYSTEM • We have increased our capacity and utilization of HMIS to provide more accurate data and reports to help identify gaps in our system,and evaluate the performance of not only individual homeless assistance programs, but the overall homeless system as well. Goal 2:Create a collaborative system of service delivery and access that connects people to services that meet their basic needs and support housing stability • We have adopted an evidence-based common assessment tool to determine the needs of households experiencing homelessness, developed a data-driven triage and referral process based on the severity of their needs, and created a by-name prioritization list. As a result, homeless households are referred and placed into appropriate housing intervention programs that best match their level of need. • We have enhanced the capacity of outreach through the creation of the Homeless Outreach Team. This team is dedicated to outreaching and engaging those who are street homeless throughout Virginia Beach, not just at the Oceanfront. • Through the Regional Housing Crisis Hotline,we have established a primary access point for obtaining homeless assistance,and developed well-defined pathways to assist households in ending their episode of homelessness. • We have developed an external and objective process of system and program monitoring. Goal 3:Increase and maintain the supply of and access to permanent,accessible and affordable housing • Five new affordable housing developments opened: Summer Haven 1. Heron's Landing (opened in 2013): 60 units of subsidized housing in Apartments Chesapeake, including 8 units for previously homeless Virginia Beach residents 2. Crescent Square Apartments (opened in 2016): 80 units of affordable housing, including 42 subsidized units for the previously homeless, and 38 affordable units ( 3. Baker Woods (opened in 2016): 96 units of affordable family housing, including 8 subsidized units for disabled families - 4. Tranquility at the Lakes (opened in 2017): 40 units of affordable housing for seniors, including 20 subsidized units 5. Summer Haven (opened in 2017): 57 units of affordable family housing, including 6 subsidized units for disabled families • Through the acquisition of grant funding and the reallocation of existing funding, we have significantly increased our capacity to provide rapid rehousing to serve individuals and families. COMMUNITY OF ONE 23 OUR COMMUNITY SYSTEM Goal 4:Develop sustainable resources to support our ongoing community effort • Through major structural changes in our system we have adopted and incorporated all of the federal HEARTH Act requirements, and are therefore positioned to continue receiving federal funding. • We have increased state funding by 150% (from $100,000 in 2014 to $250,000 in 2015) and maintained this level to date. • We have increased federal funding by 13% (from more than $1.4 million in 2014 to more than $1.6 million in 2015), and maintained this level to date. • VB Home Now is a new nonprofit that was established to support and enhance I. our community system of services,programs,and facilities in order to prevent and .4 end homelessness. The foundation raises funds, accepts gifts and provides other resources in order to fill gaps in our community. I!f Lower PIT Count Numbers % % In 2017, we recorded the lowest number of homeless persons (349) since the PIT Count was first required by HUD in 2007.This reflects a 32%decrease from our highest total of 517 in 2010. In the past five years, we have seen a steady decline in the total number of homeless persons identified during the PIT Count. iii t;�� 1114, e ,,�.�. Virginia Beach Point-in-Time Count - ,(� 600 517 I 484 N 500 416 433 427 440 456 440 419 389 a 400 349 cc In coordination with the a Point-in-Time Count, Project "- 300 Homeless Connect is held c to provide individuals Lu 00 200 with a variety of services and resources to assist Z them in moving closer to 100 ending their homelessness. These include referrals 0 to housing resources, veterans'services and Social 2007 2008 2009 2010 2011 2012. 2013 2014 2015 2016 2017 Security.Participants also receive donated services from local businesses and organizations such as medical screenings, hearing and vision tests, haircuts, and hygiene kits. 24 COMMUNITY OF ONE OUR COMMUNITY SYSTEM Ending Veteran Homelessness In 2014, Mayor William D. Sessoms Jr. signed the Mayor's Challenge committing the City of Virginia Beach to the National Initiative to End Veteran Homelessness by the Virginia was the first state end of 2015. Through a coordinated city and regional effort, we achieved this goal in the nation to functionally by functionally ending veteran homelessness. This means that all of the homeless end veteran homelessness. veterans we are aware of, and who want assistance, are either housed or in a program Nearly 300 homeless that will lead to housing. Through the initiative, we have made improvements to our veterans in South Hampton system of services so that homeless veterans are not only prioritized for housin Roads were housed thanks programs, but we can also expect to house them within 90 days or less. 9 to the regional effort. By the end of 2015, 157 homeless veterans in Virginia Beach were housed or on their way to being housed. We are continuing these efforts to ensure that every homeless veteran in the city has the opportunity to have a home. The Challenges that Remain „ yI Although our community has achieved many successes, we recognize that we must continue moving forward and build on the momentum of the progress we have F made. Until all families and individuals in Virginia Beach have the opportunity to live in safe, decent, and affordable housing, there is still work to be done and challenges to overcome. ! • Among those challenges,as identified by comprehensive performance system reports using HMIS data, are the following: MI6 r • We do not have a comprehensive diversion intervention strategy that prevents homelessness for households seeking shelter. A successful strategy should connect at-risk households to alternative housing arrangements, and provide Mayor William D.Sessoms services and financial assistance to help them regain housing. Jr.announces that Virginia • While data shows an increase in youth homelessness, we have not made Beach and South HadedOn Roads functional) en investments in creating permanent housing programs for youth who are 18-24 veteran homelessness years old. during the Tidewater Veterans Day parade and • To increase the capacity of the system, we need additional providers to join our oeremvny in Virginia Beach community efforts. We need to develop recruiting strategies to encourage more on Nov. 11, 2015. nonprofits to aggressively apply for federal and state funding to support the efforts of making homelessness rare, brief, and nonrecurring. • We do not have an adequate amount of affordable housing for homeless families with minor children who have high barriers to housing and extensive service needs. COMMUNITY OF ONE 25 OUR COMMUNITY SYSTEM • We do not have an adequate amount of unshared permanent housing for single adult households with the longest histories of homelessness and the most severe service needs. Currently 85% of all permanent housing beds in Virginia Beach Housing First:An involve shared housing; however, 58% of households in need of those beds have approach to homeless reported they are not interested in shared housing arrangements. assistance that provides immediate access to • We need to adopt Housing First as a best practice in addressing homelessness and housing without any ensure programs are implementing this philosophy in order to reduce barriers to prerequisites to services program entry and increase housing sustainability. and income,followed by the supportive services • There have been significant reductions in funding of federal housing and homeless that may be needed to programs that reduce the resources available to achieve our goals. foster long-term stability and prevent a return to homelessness. 26 COMMUNITY OF ONE r . , f 11 i5 AL . ,,, . ,. ..• 4.5.E VISION & PROCESS FOR DEVELOPING THE PLAN When the previous strategic plan was adopted in 2013, our partnership of City agencies, faith organizations, and nonprofits rallied behind one vision and nine guiding principles to move our community forward to prevent and end homelessness in Virginia Beach. Four years later,we continue to embrace these shared ideals. While the essence of our vision remains intact, we have refocused our definition of ending homelessness to mean rare, brief, and nonrecurring. 0 One Vision Realizing our personal and collective responsibility to our fellow man, we mobilize our community to make homelessness rare, brief, and nonrecurring. We envision a future where everyone in Virginia Beach will be able to live in safe, decent, and affordable housing. Guiding Principles • We believe that we can end homelessness in Virginia Beach for individuals and families. This means that we can drastically prevent as many people as possible from becoming homeless, shorten the length of time people experience homelessness,and help people leave homelessness behind for good. • • Homelessness creates both direct and indirect costs to our community. Ending homelessness will both reduce those costs and create other benefits for the entire community. COMMUNITY OF ONE 27 VISION&PROCESS FOR DEVELOPING THE PLAN • We will make homelessness rare, brief, and nonrecurring through the active collaboration of all sectors of our community.The BEACH Community Partnership represents our community's coordinated effort to achieve this. —111111P1.- • We must invest our resources in solutions that are shown to be effective and sustainable. • We will cooperate with our local and regional partners to ensure that we are working effectively and with the lowest possible cost to taxpayers and other funders. Our regional work will focus on what can best be achieved together, b; l while recognizing that some efforts require a local approach. oil , • We will focus our efforts on prevention of homelessness, diversion to other `2 community and family supports, and rapid rehousing. Our programs will provide N - the least amount of assistance necessary to ensure housing stability. • Our community will provide opportunities to help people avoid and end I homelessness,and we rely on those who experience it to take maximum advantage .r_ of those opportunities. Session on decriminalizing • Our service system will be person-centered, ensuring that homeless families homelessness at the 2016 and individuals play an active role in defining their needs and wants, and are Regional Conference on supported to obtain services that best achieve those goals. The person, not the Ending Homelessness.The system, is in charge of defining the direction for their lives.This includes ensuring South Hampton Roads that the needs of special populations are met and that all who need opportunities Regional Task Force to End to avoid or end homelessness are served appropriately. Homelessness has hosted six conferences to share • We will use defined and measurable outcomes to determine the results of our national best practices and promote strategic planning. work and how it can be improved. Context for the Community of One Plan The Community of One plan builds upon and expands the previous Strategic Plan to End Homelessness adopted by the City Council in 2013.This updated plan incorporates progress to date, new research, and addresses the following key items: • The opening of the Housing Resource Center, a one-stop-shop of essential services, shelter, and housing, that is scheduled to open at 104 N. Witchduck Road in the spring of 2018 • Enhancements to the service system that have been implemented to unite the faith community, City agencies, and nonprofit service providers as one coalition for ending homelessness • Integrating best practices and input from our community partners for our service system 28 COMMUNITY OF ONE VISION&PROCESS FOR DEVELOPING THE PLAN Other Plans In addition to the items listed above, this plan has been developed and will be executed in the context of overall City goals and housing-related plans. This is a major consideration in order to support the overall success of multiple city goals. These relevant City plans and guidance documents include the annually-developed City Council Priorities and the Comprehensive Plan, especially Section 2.3: Housing and Neighborhood Plan. These documents define key City goals, including housing options that serve people at all income levels and life stages. Additional plans and programs that provide context for Community of One include: • HUD Consolidated Plan: Identifies priorities, funding and programs to meet the housing needs of low- and moderate-income persons. Workforce Housing • Housing Crisis Response Strategy: Defines our current system of services for the Development homeless and provides significant funding for them. Riverlake • Regional Housing Opportunities for People with AIDS (HOPWA) Plan: Guides the use of federal HOPWA funds. • Workforce Housing Program: Program designed to enhance affordable housing ✓ opportunities so that vital members of the workforce can afford to live and work in Virginia Beach. • _- • As previously mentioned, since most of the funding for homeless services and �p affordable housing is federal, federal regulations will influence what activities can be carried out and how. Regional Relationships Regional cooperation is an essential element in addressing homelessness for the following reasons: • We have a regional housing market • We have organizations that work throughout the region • People seeking housing are impartial to city boundaries • Through regional cooperation, we can solve problems by sharing resources and costs, thereby reducing the costs to individual localities and taxpayers Virginia Beach has been an active participant in the South Hampton Roads Regional Task Force to End Homelessness since it was created in 2005. The task force is a collaboration between the Cities of Chesapeake,Franklin,Norfolk, Portsmouth,Suffolk, and Virginia Beach;Isle of Wight County;The Planning Council;and the United Way of South Hampton Roads. Its mission is to provide a forum for communicating, sharing ideas, and developing and implementing regional strategies to address homelessness COMMUNITY OF ONE 29 VISION&PROCESS FOR DEVELOPING THE PLAN in South Hampton Roads. The South Hampton Roads Regional Task Force to End Homelessness has been nationally recognized as a successful model for local governments working together to solve problems. As a result of regional cooperation, the task force has achieved major successes in raising awareness, expanding access to existing housing, and Crescent Square leveraging funding to develop new affordable housing. Apartments Through regional cooperation, five efficiency apartment developments have been created in South Hampton Roads since 2006: Gosnold Apartments in Norfolk, Cloverleaf Apartments and Crescent Square Apartments in Virginia Beach, South Bay Apartments in Portsmouth,and Heron's Landing in Chesapeake. These developments J provide a total of 282 permanent supportive housing units for homeless single adults, La`—�' and an additional 38 units of affordable housing for low-income households.Virginia '� Supportive Housing, a statewide nonprofit, developed all five facilities and received L .� !.1 l 3 financial support from multiple cities. goo �-`�� .0 • By supporting these projects jointly, the cities have created far more housing than they could have individually. The regional nature of the projects has also attracted additional federal, state, and private funding, so that millions of dollars of non-city funding has been leveraged to help build and operate these developments. The HEARTH Act In 2009, Congress enacted the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH)Act,which requires significant changes in the way communities plan and deliver services.Communities must operate as a coordinated service delivery system rather than as a collection of individually-funded projects.Specific requirements include a coordinated assessment process, performance-based funding, a focus on homeless prevention and permanent housing, and an inclusive governance structure with representation from all service providers,not just those receiving federal funding. Implementation of HEARTH Act requirements is critical to ensuring the continuation of annual federal funding of more than $1.5 million. The Housing Resource Center The Housing Resource Center will be the centerpiece of our community system and will enhance how we make homelessness rare, brief, and nonrecurring. It will be a one-stop-shop of essential services,shelter,and housing where homeless families and individuals can leave homelessness behind. On day one, when the Housing Resource Center opens, 119 people will be off the street. 30 COMMUNITY OF ONE VISION&PROCESS FOR DEVELOPING THE PLAN What will be in the Housing Resource Center? Family Interim 10 motel-style rooms (40 beds) with connections that will accommodate small or larger families (operated by Services at the Housing Housing Resource Center will nonprofits) include: Singles Shelter 49 beds = 42 dormitory-style beds + 7 ADA accessible beds (operated by nonprofits) • Coordinated assessment 30 one-bedroom apartments (10 allocated for youth) that • Housing crisis case Efficiency provide longer term or permanent living arrangements for management Apartments • Short-term, overnight single adults (operated by nonprofits) shelter for families and Laundry, showers, and related services (operated by singles Day Services Life-skills coaching g • Education programs Comprehensive primary care health services available for both • harit absle medical training C Health Clinic participants at the center and the community. Accessibleab by Charitable services separate outside entrance. • Social Services City Offices Human Services Other Learning facility and commercial kitchen With the opening of the Housing Resource Center,Virginia Beach is poised to become Rendering of the a national leader in the effort to prevent and end homelessness. It will combine Housing Resource efficiency apartments,shelter,and housing for families and singles;supportive services; Center and community resources in one facility, making it the first of its kind in the region. The City committed $30 million for the construction of the Housing Resource Center w and will fund most of the facility's operating costs. The Housing Resource Center is ✓� currently under construction at 104 N. Witchduck Road, and is scheduled to open in the spring of 2018. y - ut I Process for Developing the Community of One Plan Community of One was developed after a yearlong process that began in the summer 1) of 2016 and included multiple opportunities for public and stakeholder input. The plan is the collective work of many faith, City, and nonprofit organizations, and For more information about represents the vision of the entire community to make homelessness rare, brief, and the Housing Resource nonrecurring. Center, see Appendix 2 or visit www.vbgov.com/ On Sept. 26, 2016, the BEACH Governing Board voted to accept and recommend to housing-resource-center. the City Council the goals, objectives, and action steps outlined in the action plan. COMMUNITY OF ONE 31 l ..404 r COMMUNITY OF ONE ACTION PLAN The backbone of the Community of One plan are the following seven goals that will guide our objectives and action steps for the next three years: • Goal 1: Transform Our Service System to Make Homelessness Rare, Brief, and Nonrecurring • Goal 2: Make Family Homelessness Rare, Brief, and Nonrecurring • Goal 3: Make Chronic Homelessness Rare, Brief, and Nonrecurring • Goal 4: Make Youth Homelessness Rare, Brief, and Nonrecurring • Goal 5:Maintain and Increase the Supply of Permanent,Accessible and Affordable Housing • Goal 6: Increase Leadership, Collaboration, and Civic Engagement in Our Community Efforts • Goal 7: Develop and Maintain Sustainable Resources to Support Our Ongoing Community Effort This strategic plan will enhance our system and continue our progress toward making homelessness, rare, brief, and nonrecurring in Virginia Beach. I However,generally not listed,but forming the basis of continued success,is the need to ensure that we maintain our current funding, organizational structures, relationships, COMMUNITY OF ONE 33 COMMUNITY OF ONE ACTION PLAN partnerships, and available facilities. This does not mean that we will not enhance or change how we use those resources, but we cannot neglect the current bases of our success in order to move forward. r► • Goal 1: Transform Our Service System to Make Homelessness Rare, Brief, and Nonrecurring Overview , For this plan to be successful it is necessary that services for persons who experience homelessness operate as a cohesive, comprehensive system. The system must incorporate all services in the community, whether they are part of the nonprofit, government, or non-governmental sector. The assistance provided must also ensure that the basic needs for shelter and food are met, as well as access to stable housing. The federal HEARTH Act,which requires significant changes to the way localities deliver homeless services, creates some of the rationale for this goal.Communities must now Tracy Flaherty Willmott, operate as a service delivery system rather than as a collection of individually funded projects. Funding will be predicated on meeting specific performance measures. associate director of OrgCode Consulting,Inc., leads a training for housing Our current system has made significant strides in creating a streamlined process of agencies, service providers, accessing services that incorporates prevention and diversion, utilizing an evidence- and the faith community on based assessment tool to determine the service needs of literally homeless households, creating a system of care and providing referrals for housing placements for those assessed to be the most that aligns with Housing vulnerable. These accomplishments were achieved through service providers and First. stakeholders coming together and operating as a coordinated system, as opposed to individual projects functioning as silos.While this has been a significant step forward, additional improvements can be made. To be a truly successful model for coordinated service delivery, our network of agencies and community volunteers will collaborate to provide wraparound services to address specific homeless issues, such as family, chronic, and youth homelessness. Our goal is to integrate ancillary services, such as employment and behavioral and mental health,to facilitate our efforts to end homelessness and help to build resiliency around the sustainment of housing.Our plans for the next three years call for working with providers to create or enhance these networks, and expand or enhance these services. 34 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Objective 1.1:Adapt our current system to ensure that it incorporates all necessary components to prevent and end homelessness and required by the HEARTH Act. • Action Steps Date a. Diversion and prevention i. Improve and enhance efforts for diversion, prevention, and access to mainstream resources and housing-focused case management March 2018 p,74.‘s.t. '� ii. Collaborate with The Planning Council's diversion and prevention system to ensure effective utilization of available resources '. b. Continue to support and invest in "Housing First" and Rapid •, Re-Housing models for homeless families and individuals that provide housing-focused case management and resources 2018 necessary for community-based housing placement € c. Support and enhance the Regional Housing Crisis Hotline through a shared governance system Ongoing d. Create and adopt standards of care for delivery of housing services, and provide community training opportunities to 2018 enhance the provision of Housing First, trauma-informed care e. Reduce shelter stays by repositioning shelters to provide short-term stays with reduced barriers to access, unified 2019 and standards and procedures, and a focus on accessing ongoing permanent housing g g Objective 1.2:Continually enhance the professionalism, effectiveness and accountability of the services system. Action Steps Date a. In partnership with regional educational institutions and the Regional Task Force to End Homelessness, create a regional professional development curriculum that addresses key knowledge gaps, including housing-focused case 2019 management, outreach for special needs populations, and person-centered planning and support b. Develop a partnership or contract for an external monitoring/ evaluation process that provides regular, objective, and data- based analysis and evaluation of individual programs and 2018 overall system performance • COMMUNITY OF ONE 35 COMMUNITY OF ONE ACTION PLAN Objective 1.3: Ensure that housing and supportive services projects will receive appropriate and eligible referrals for housing placement. Action Steps Date a. The coordinated assessment process will be redesigned to ii.,, . incorporate priority grouping to ensure that those with the 2018 "! greatest service needs are placed in permanent supportive housing beds with intensive services b. Increase access to homeless services through enhancements 2017 and to our communitywide system of coordinated assessment and Ongoing prioritization and ongoing feedback from providers 41 c. Households experiencing a housing crisis who cannot be diverted will access emergency beds with as few barriers 2019 as possible, and independent of the operating hours of coordinated entry and assessment d. Ensure coordinated entry and assessment are well-advertised throughout the entire geography of Virginia Beach (print 2018 media and signage in public places, e.g. bus stations,food pantries, soup kitchens, etc.) e. Continue to use evidence-based assessment tools to 2017 and determine service needs and appropriate connections to Ongoing permanent solutions Objective 1.4: Provide effective case management and aftercare services. Action Steps Date a. Build strong relationships with community and faith-based organization to provide aftercare services to newly-housed 2019 households in project-based housing b. Ensure permanent supportive housing providers are employing evidence-based models of case management that 2019 matches the service needs of the clients c. Prioritize professional development training of case management skills to ensure the implementation of 2018 appropriate and effective supportive services 36 COMMUNITY OF ONE [11.6 COMMUNITY OF ONE ACTION PLAN Objective 1.5 Assist homeless persons accessing housing services in obtaining mainstream income and/or employment opportunities in an effort to increase housing stability Action Steps • Date a. Develop an income assessment and incorporate at the initial stage of accessing homeless assistance to appropriately connect households to income opportunities, such as July 2018 employment, training and job readiness, or disability income Objective 1.6: Enhance our system of capturing and reporting data. Action Steps Date a. Explore options to expand the effective use of Charity Tracker, increase users and link Charity Tracker data to the Homeless Management Information System (HMIS), or transition over to 2019 the HMIS b. Provide monthly reports of critical data to the BEACH Governing Board and staff in order to monitor system 2017 and performance and support key decision-making, and make ongoing available to the public c. Enhance and expand the regional HMIS to improve client data and support service delivery, evaluation, and communication Ongoing between providers Objective 1.7: Complete and open the Housing Resource Center to expand and enhance our existing system, and replace the services provided by the Lighthouse Center. Housing Resource Center under construction at 104 Action Steps Date N.Witchduck Road a. Develop, construct, and operate center Summer 2018 b. Develop a plan for the relocation of appropriate current ;, services and the creation of new services for the Housing October :yr:. 0 Resource Center, to include physical and virtual access 2017 ;- .T.4'1; r' �, -- C. Solicit for and obtain appropriately skilled and qualified '! __ j, ~' `i+ contractors to provide all appropriate services at the Housing January IRIS Resource Center 2018 ► ; t d. Seek to establish social enterprises as part of, or in conjunction 14,-..; r,'. with, the Housing Resource Center August 2018 q; T, ,I ,; 37 I COMMUNITY OF ONE ACTION PLAN Objective 1.7:Complete and open the Housing Resource Center to expand and enhance our existing system, and replace the services provided by the Lighthouse Center. Action Steps Date e. Develop and implement an access and security plan that Summer provides a welcoming and safe environment for all at the 2018 and building ongoing Summer f. Develop and implement a transportation plan to ensure 2018 and appropriate access opportunities are provided ongoing g. Develop and implement a health services plan that helps Summer address critical health needs of the participants and enhances 2018 and services to the community outside the Housing Resource ongoing Center h. Reduce impact of homelessness at the Oceanfront by: i. Working with churches and providers to modify the system of assistance in the Oceanfront area in order to reduce the impact on area neighborhoods, and increase coordination and effectiveness of services October ii. Closing the Lighthouse Center upon opening the Housing 2017 - June Resource Center 2018 and iii. Working with Judeo-Christian Outreach Center on ongoing potential changes in services and location iv. Focusing outreach and service coordination efforts at the Oceanfront during the spring, summer, and fall of 2018, potentially including a by-name list and schedule i. Engage community partners at the Housing Resource Center in volunteer opportunities that enhance the homeless services 2018 system j. Provide Housing First and cultural competency training to all 2017 and staff and volunteers ongoing 38 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Goal 2: Make Family Homelessness Rare, Brief, and Nonrecurring Overview "Anna"a 24-year-old mother of three became According to our annual PIT homeless after losing Counts, family homelessness 155 her job.With financial has been steadily declining 111 assistance from relatives, in Virginia Beach for the past her family was able to five years. In 2017, family 53 p stay in hotels while she 46 34. searched for employment homelessness decreased by 44% since 2013. The 2017 PIT opportunities. Count found 111 persons in 2013 2014 2015 2016 2017 After five months, "Anna's" families experiencing literal relatives were unable homelessness, compared to ■Total#of Households Total#of Persons to sustain her living 200 persons in families in 2013. arrangement.With no place While these numbers are Source:Homeless Data Exchange,VA-503 Point-in-Time to stay, her family ended up promising, there are still many living in their car for a week. families in Virginia Beach who are living below the federal poverty line and at risk of homelessness. Unemployment, lack of affordable housing, domestic violence, family Ho"Anna"called the Regional breakups,and a decrease ingovernment supportsand was Crisis Hotline P are some factors that contribute to and was connected to family homelessness. the Virginia Beach Family Emergency Shelter Team In 2016, the Virginia Beach City Public School system reported that 886 school-age program.Soon after, she children lacked a fixed, regular, and adequate nighttime residence. This means these was able to find a job,and children and their families were living in inadequate and unstable housing situations, her family was housed such as doubled-up or hotel/motel living arrangements. through a rental subsidy and case management The data indicates our system is effectively addressing family homelessness. However, program. to be truly successful,we will enhance our system with better prevention and diversion strategies that are targeted to at-risk families. Families who are unable to avoid homelessness and have less severe barriers to housing will be connected to Rapid Re- Housing assistance or a rental subsidy in order to help them become stably housed. Objective 2.1: Reduce the number of families experiencing homelessness for the first time. Action Steps Date a. Create a diversion program that will incorporate short-term case management, conflict mediation, financial assistance, and connections to mainstream services to prevent families from 2018 entering into shelter COMMUNITY OF ONE 39 COMMUNITY OF ONE ACTION PLAN Objective 2.2: Provide appropriate shelter and survival assistance to ensure Ok that homeless families are safe and protected as they transition from homelessness to stable housing. Action Steps Date it a. Ensure through the coordinated assessment policy and iir: practice that the most vulnerable families who cannot avoid shelters are able to quickly access shelter and obtain needed 2019 supports that will decrease the negative outcomes associated with experiencing homelessness ' b. Sustain our existing stock of family shelter beds to meet the 2017 and t `, 1 ', scale of need of families experiencing street homelessness ongoing t 4 Objective 2.3: Create affordable housing for families who have demonstrated a need for permanent rental housing subsidies. Action Steps Date a. Provide a percentage of Housing Choice Vouchers (Section 8) to be targeted to formerly homeless families in need of a long- 2019 term subsidy b. Reallocate 10 Project-Based Voucher units to families in shelter 2018 and/or interim housing Objective 2.4:Target appropriate homeless assistance resources for families that are categorized as McKinney-Vent°families. Action Steps Date a. Target prevention and diversion strategies to families with children under 18 years old who are doubled-up, self-payers in 2018 a hotel, or not yet in a place meant for human habitation b. Closely coordinate housing assistance and related services 2017 and with Virginia Beach City Public Schools Project Hope Ongoing 40 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Goal 3: Make Chronic Homelessness Rare, Brief, and Nonrecurring Overview • • Historical data has consistently 308 362 shown that the largest homeless ° 287 subpopulation in Virginia Beach • is single adult men and women. Of the 349 people who were 108 r 62 identified as homeless during z . 27 AMP __ the 2017 PIT Count, there were 226 single adults, of which nearly 2015 2016 2017 18% (62 persons) were defined as chronically homeless. Families ■Chronic Homeless Episodic Homeless or individuals who have been continually homeless for a year Source:Homeless Data Exchange,VA-503 Point-in-Time or more;or who have had four or more episodes of homelessness in the past three years are considered chronically homeless, as opposed to those who go in and out of homelessness (episodically homeless). Lela experienced four Since 2013, the city's chronic homeless population has fluctuated between 7% and episodes of homelessness 26% of the overall homeless population. for over 10 years. During this time her husband Persons experiencing chronic homelessness typically struggle with medical conditions, withashed away,y sheb struggleda nd physical disabilities, mental illness, or substance abuse. Not onlyis it difficult for these n multiple s and living situations, was individuals to get back into housing,their conditions are compounded by long periods diagnosed with breast of homelessness, putting them at risk of premature death. cancer. Lela underwent chemotherapy while living It is estimated that the cost to the community for police and court intervention,jail in a tent,and won her bout stays, and emergency medical services and hospital visits can be more than $20,000 with cancer. per person per year. Ending chronic homelessness can drastically reduce public costs and help free up resources that can be used toward preventing and ending episodic J+�°�ie ice C homelessness. ,s' A '3. couUctyei.Iva, Objective 3.1: Ensure those experiencing street homelessness are provided7a opportunities to connect to the housing crisis response system Lela connected with our Action Steps Date community system through the Lighthouse Center and a. Increase outreach staff to ensure outreach efforts cover the Winter Shelter program. November With the help of DHNP entire geography of Virginia Beach, and coordinate across all case managers, she was providers 2017 able to move into her own apartment at Tranquility at b. Create an outreach plan that includes opportunities for the Lakes in June 2017. Lela communication and collaboration among a broad range of November is already giving back to the community service providers, business owners, and neighbors 2018 and community by teaching arts helping to identify the location of encampments ongoing and crafts to the residents there. COMMUNITY OF ONE 41 COMMUNITY OF ONE ACTION PLAN Objective 3.1: Ensure those experiencing street homelessness are provided opportunities to connect to the housing crisis response system Action Steps Date ♦ % q . .',nr'-,r,. . Vc. Develop a multi system approach of sharing information November ' across outreach teams to include PATH Outreach, and 2018 and ^' .,, •• . .'r •.. �a coordinate with other systems (e.g. hospitals,jails, other ongoing , f,, ,�.. „ emergency systems) '; .4.14. 9 Objective 3.2: Provide appropriate shelter and survival assistance to ensure ' . that the chronically homeless are safe and protected as they transition from ti t,•lli,rtS homelessness to stable housing. Action Steps Date ' - a. Continue to operate the Winter Shelter program in winter wc,, .,.'.. 2017-18, and evaluate the need for it during spring and early Fall 2018 summer 2018 b. Ensure emergency shelters are incorporating trauma- The Homeless Persons' informed, harm reduction strategies and housing-focused case 2018 Memorial Day Vigil is held management in order to rapidly connect chronic households on the longest night of each to appropriate permanent housing solutions year to commemorate the lives of the men and women who have died homeless. Objective 3.3:Increase the number of permanent housing beds and target Each rock bears the name them for persons experiencing chronic homelessness. of a homeless or formerly homeless individual who Action Steps Date has passed away. a. Establish policies and provider agreements so that 20%of turnover of non-chronic permanent supportive housing beds 2020 will be allocated to chronic households b. Through the Continuum of Care (CoC) application process, 2017 and compete for bonus funding in order to create more permanent Ongoing supportive housing beds for chronic households c. Continue to prioritize documented chronic households for 2017 and housing placement and wraparound services to increase the Ongoing rate of housing and foster stability 42 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Objective 3.4: Prioritize the improvement of health and well-being of those with the longest history of homelessness by addressing physical and behavioral health issues to increase their quality/quantity of life. In 2015, "Michael,"a 22-year-old youth, became Action Steps Date disconnected from his family due to a history of a. Increase access to health care, including behavioral and family violence.After a substance abuse treatment, free of charge for those without 2018 year of couch hopping with insurance or income friends and staying on the streets, "Michael"accessed b. Support, enhance, and expand relationships with providers to Coordinated Assessment provide medication at low or no cost to those with little to no 2019 through the Lighthouse income or insurance Center and secured shelter in the same day. He was later placed in a transitional housing program and eventually Goal 4: Make Youth Homelessness Rare, Brief, and Nonrecurring houusi gaw with of our CoC partners. Overview In June 2017, "Michael" HUD defines "homeless youth" as an moved into permanent unaccompanied individual 24 years of age and housing in Virginia Beach younger who is disconnected from a parent, and is thriving in his new guardian, or spouse. Federal requirements for home. counting the youth homeless population for PIT began in 2015. According to our 2017 PIT Count, Throughout"Michael's" e there were 46 homeless youth. journey to end his homelessness, he received intensive case management Homeless youth face unique challenges and services,which included dangers on the street.They are especially vulnerable two to three weekly visits, to sexual exploitation, criminal victimization, and 12 Minor Children(Age 9-17) assistance in benefits traumatic stress.Therefore,youth and young adults 34 Young Adults(Age 18-24) management, and tra need a full range of comprehensive, accessible Source:2017 PIT Count appointmeion noto essential services to become stably housed to help them apintments. successfully develop into adulthood. Although our system has shelter beds dedicated to youth ages 17 and under, there are no specific beds for youth ages 18-24. Helping this vulnerable group, including those aging out of foster care or who are LGBT, must be a priority in our system in order to get them off the streets and connected to housing and services. COMMUNITY OF ONE 43 COMMUNITY OF ONE ACTION PLAN ollrt6 :- Objective 4.1: Provide appropriate shelter and survival assistance to ensure a, that the unaccompanied homeless youth are safe and protected as they • transition from homelessness to stable housing. , Action Steps Date 'r a. Create transitional housing for youth who are not ready to live independently with a focus on developing life skills and 2020 . ..} '_-< ; staying in school or securing employment b. Continue to prioritize vulnerable homeless youth as equally as 2017 and 1_.. 1,, those who are identified as chronic in order to quickly access Ongoing J 1, emergency crisis beds •.a j 1 Objective 4.2: Reduce number of youth and young adults experiencing youth homelessness. i w{' , Action Steps Date a. Continue to support the disconnected youth committee to maintain and expand engagement and support services for 2017 and youth, and identify best practices for youth housing and Ongoing services b. Ensure at least one outreach team member has the cultural competency to engage the youth population and facilitate 2018 system access c. Work with Human Services and youth service providers to 2018 identify and connect youth to services and housing Objective 4.3: Ensure an adequate supply of housing that is appropriate for disconnected youth. Action Steps Date a. Create and implement plans to address permanent housing 2018 needs and funding for disconnected youth b. Allocate 10 (1/3) permanent housing apartments located at 2018 the Housing Resource Center to unaccompanied youth c. Research the utilization of host homes for youth aging out of 2019 the foster care system 44 ; r 7.,/'.'l.JNl l Y OF (_)NF COMMUNITY OF ONE ACTION PLAN Goal 5: Maintain and Increase the Supply of Permanent, Accessible, and Affordable Housing Overview One of the fundamental causes of homelessness is the gap between a household's income and the cost of housing. People are generally extremely poor at the time they become homeless. An adequate supply of housing that is affordable is a permanent, cost-effective solution to homelessness that provides benefits to the entire community. The relatively high cost of housing in Virginia Beach poses a significant challenge to lower-income families. A recent study that looked at housing affordability challenges in Virginia Beach found that more than one-third of all households in Virginia Beach, approximately 61,420, are cost-burdened. This means these households pay more than 30%of their income for housing,the accepted standard for housing affordability. Renters and owners have different housing costs,and renters are more likely to grapple with housing affordability challenges.A disproportionately large share of renters have low household incomes, less than 80%of Area Median Income(AMI). Renters are also disproportionately cost burdened (51%). Households that pay more than 30% of their income for housing may have to make choices between housing and other necessities like medical care, transportation or food.Such households are at risk of homelessness through a single event,such as loss of employment or a medical emergency. Compelling evidence of the housing affordability crisis was also demonstrated in September 2012, when applications were accepted for Virginia Beach Housing Choice vouchers, a federally-funded rental subsidy. In one week, approximately 5,000 applications for assistance were received from Virginia Beach residents alone. Objective 5.1:Continue to support the development of affordable housing units to meet identified priority housing needs using all available methods. Action Steps Date a. Contract for the operation of the 30 available efficiency apartments at the Housing Resource Center as permanent January supportive housing 2018 b. Complete and open Church St. Station Apartments in Norfolk: will include 10 units of permanent supportive housing for January formerly homeless Virginia Beach residents 2018 c. Support the development of Price St. Apartments: 260 units of affordable housing, including 20 subsidized units 2019 COMMUNITY OF ONE 45 COMMUNITY OF ONE ACTION PLAN Objective 5.1: Continue to support the development of affordable housing units to meet identified priority housing needs using all available methods. Tranquility at Action Steps Date the Lakes d. Continue to utilize Housing Choice Vouchers as appropriate to Ongoing support the development of new housing e. Implement a housing strategy plan to obtain and utilize funding and other incentives to support development of 2019 affordable housing citywide [ Ili f Objective 5.2: Expand housing services to facilitate access to rental housing. Action Steps Date a. Ensure the availability of housing locator services to support June 2018 Rapid Re-Housing programs b. Support, expand, or create landlord recruitment and retention 2018 strategies to increase landlord partnerships Objective 5.3: Ensure an adequate supply of housing that is appropriate for all populations. Action Steps Date a. Increase the supply of community-based permanent supportive housing to meet the needs of households with high 2018 acuity and the longest history of homelessness b. Use Housing Choice Vouchers (Section 8)to provide January opportunities for permanent supportive housing residents to 2019 transition to community-based housing c. Continue to use HOME and other funds for temporary rental Ongoing subsidies for very-low-income and/or disabled households 46 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Goal 6: Increase Leadership, Collaboration, and Civic Engagement in Our Community Efforts Overview Ending homelessness only occurs where there is a strong, informed community + � 4commitment and partnership evidenced by the involvement and support of business - ¢` and civic leaders;public officials;faith-based volunteers;and housing,human services, and health care providers. Although significant progress has been made, collaboration across all sectors must be increased to establish and implement action plans that will end homelessness. There must also be additional ongoing opportunities for citizen engagement through educational programs, volunteerism, and public-private partnerships. Innovation -- in the use of resources, interaction with our partners, and how we work with our homeless citizens -- has been a key factor in the development of model programs, such as the creation of five regional efficiency apartments, and must continue to inform our work. Greater involvement, better coordination, and more innovation will generate new BEACH members ways to achieve our goals and more support for achieving them. discuss opportunities for collaboration during a general membership Objective 6.1: Maintain and expand partnerships with all those who wish to meeting at Beach be a part of the effort to prevent and end homelessness. Fellowship Church.General membership meetings are Action Steps generally held the second Date Tuesday of every other a. Continue to improve the governance and transparency of the month. BEACH Governing Board by: i. Examining and adopting a policy regarding conflict of interest issues November ii. Reviewing term limits and ensuring that regular 2017 appointments and elections continue iii. Developing an orientation process for board members COMMUNITY OF ONE 47 COMMUNITY OF ONE ACTION PLAN Objective 6.1: Maintain and expand partnerships with all those who wish to be a part of the effort to prevent and end homelessness. Action Steps Date b. Support the continued participation of all participants of the BEACH Community Partnership, and ensure its openness to new organizations and people by: i. Seeking to ensure continued participation by smaller organizations through outreach,volunteer engagement, support, and communication strategies ii. Enhancing recognition of all participants for their contributions iii. Providing an organized and open process for utilization of available office and classroom space at the Housing Resource Center Ongoing iv. Conducting outreach to new potential participants from faith, university, and business communities v. Maintaining and enhancing partnerships and joint activities with faith communities in support of all goals of this plan, including feeding programs,winter shelter, family shelter, identification programs, and health programs.Work with the BEACH Service Coordination committee and the Charity Tracker office to assist in communicating about opportunities for faith involvement, and recognizing that involvement regularly. c. Create a Community Advisory Committee to provide October community input on the development of the Housing 2017 Resource Center d. Create partnerships with higher education institutions to provide interns and volunteers to support the system and key March 2018 services e. Develop an employment and training program in partnership March 2018 with the Regional Task Force to End Homelessness f. Support and strengthen the network of services and housing October available to address youth (ages 18-24) homelessness 2018 g. Work closely with Virginia Beach City Public Schools to address needs of school children and their families without regular or Ongoing appropriate housing h. Enhance existing and create new partnerships with the corrections, behavioral health, and health and foster care systems to prevent people being discharged to homelessness; 2019 include reviews of discharge policies and pre-discharge housing planning. 48 COMMUNITY OF ONE COMMUNITY OF ONE ACTION PLAN Objective 6.2:Increase community knowledge about homelessness and our community's efforts,successes, and challenges. Action Steps Date a. Disseminate a monthly newsletter and other publications August 2017 about the Housing Resource Center and ongoing b. Post and make available data and reports for stakeholder and September public review and utilization 2017 and ongoing c. BEACH Governing Board should regularly identify and publish key system gaps and community needs as part of an ongoing May 2018 system of engaging partners and creating understanding in and ongoing the community Goal 7: Develop and Maintain Sustainable Resources to Support Our Ongoing Community Effort Overview Predictable and sustainable funding for programs is required to achieve the goals of our plan. In an era of diminished federal funding and economic uncertainty, it is important to identify new and diversified revenue sources, redirect existing funding to support high performance programs, and create partnerships to leverage new resources. . : Objective 7.1: Maintain and increase the availability of funding to address f community needs and system gaps. Action Steps Date a. Support the VB Home Now foundation's ongoing 2017 and fundraising efforts for the Housing Resource Center ongoing 9 9 b. Develop and implement outcome-based requirements so that funding is directed to the most effective programs 2018 COMMUNITY OF ONE 49 COMMUNITY OF ONE ACTION PLAN Objective 7.1: Maintain and increase the availability of funding to address community needs and system gaps. Action Steps Date c. Seek new funding from diverse and all appropriate sources in conjunction with partners by: i. Becoming a high performing Continuum of Care (CoC) to qualify for bonus funding ii. Identifying a non-federal, ongoing source of funds for a 2019 short-term "Housing First" program that helps potential renters overcome one-time barriers to renting existing market-rate housing units iii. Seeking foundation, social investment, or other new funding sources d. Seek support to establish a housing trust fund or similar 2019 mechanism to provide local support for affordable housing e. Explore the use of Temporary Assistance for Needy Families October 2018 (TAN F) program to support housing options f. Maintain and continually improve our system of services to qualify for and obtain all available federal and state CoC Ongoing and Virginia Homeless Solutions Program (VHSP) resources g. Identify and develop plans to preserve existing affordable housing stock that may need improvement or may be 2018 threatened with conversion to market rate h. Support and participate in policy and resource development initiatives at the regional and state levels to promote Ongoing resources that will support plan objectives 50 COMMUNITY OF ONE • • .4 •a PIP A i IMPLEMENTATION, MONITORING & EVALUATION Successful implementation of this plan will require the participation of multiple partners who will be engaged in a wide variety of service activities,policy development, and program initiatives. The governance structure will continue to coordinate and oversee plan efforts, review and refine plan contents,evaluate results,and develop the resources needed for the proposed actions. A monitoring,evaluation,and reporting process will be necessary to measure progress and create support for the ongoing work of the system. Through the enhancement of HMIS, the evaluation process will be informed by the quantity and quality of data collected on system activities. Monthly and quarterly data-driven progress reports will be developed and widely circulated. Data and reporting will also be available on a regional basis allowing better coordination of services as well as improved performance monitoring. A more detailed annual review will be conducted using a reviewer external to the system. This in-depth annual review will incorporate any needed amendments to the plan. An additional evaluation of performance of housing assistance programs is conducted as part of the annual CoC funding process. Agencies requesting renewal of existing grants will undergo a rigorous performance review to determine if they are meeting performance benchmarks established by the community. COMMUNITY OF ONE 51 IMPLEMENTATION,MONITORING&EVALUATION The Department of Housing and Neighborhood Preservation has created a new Homeless Services Division. This division will be responsible for assisting in the planning, coordination, monitoring, and evaluation of the service system as well the delivery of key services within the system. The leadership staffing component of the DHNP Homeless division includes the Homeless Services Administrator, Homeless System Manager, Services Division CoC/Resource Coordinator, and Community Volunteer and Resource Coordinator. Alk A 11 . :s '; w al fle. , 1 t E 4. Mil , I 52 COMMUNITY OF ONE f { i , M p,,...„. 4. 0 ,,,,,.., ..,.....„, ,,....„.. .,,. . , ... , „pi., .., „....2.„ .,. J -„,„,.. , _4.,'. , ,,. .4„, ,„.._„..., _ ,......„...., ,.,,,, r..f ‘ . f *°'fit° APPENDICES The appendices include all of the following: 1.2013 Strategic Plan to End Homelessness Action Plan (updated with statuses) 2.Housing Resource Center Fact Sheet 3.Glossary of Acronyms &Terms 4.Online Resources ' , ; , ; 4 '., 53 APPENDICES Appendix 1: 2013 Strategic Plan to End Homelessness Action Plan (updated with statuses) Goal 1:Increase leadership, collaboration, innovation and civic engagement in our community efforts. Objective 1.1:Strengthen the capacity of key public and private organizations to prevent and end homelessness. Status Action Steps Benchmark Increase city staff support for the community's Hire Homeless Coordinator. AmeriCorps Completed efforts to prevent and end homelessness. volunteer starts. Continue to support BEACH as the organization BEACH is viewed by stakeholders as Ongoing where we plan to end homelessness in Virginia the place where plans and issues are Beach. discussed. Strengthen the community governance system A new governance system meeting Completed to enhance coordination, collaboration and HEARTH Act requirements and and ongoing insure compliance with the HEARTH Act. Ensure community needs is created. broad community membership including schools, Police, key health care providers and workforce development organizations. Ensure that BEACH has full representation from all BEACH membership reflects this. Cod ple ongoing Completed groups, including homeless and/or formerly homeless persons. Expand use of the Charity Tracker data collection New faith communities begin and Ongoing system in the faith-based community. continue using the system. Ensure the availability of high quality, timely data on Monthly reports based on HMIS created Ongoing homelessness to facilitate targeting interventions, and distributed. evaluating results, strategic planning and resource allocation. Objective 1.2:Increase community knowledge about homelessness and our community's efforts, successes and challenges Action Steps Benchmark Status Enhance the BEACH website to serve as the primary Website complete. Information regularly Ongoing online information source about preventing and updated. ending homelessness. Publish and widely disseminate quarterly and annual Reports created, distributed and posted Completed reports documenting progress toward achieving on DHNP and BEACH websites. and ongoing plan goals.Consider a monthly report of numbers of people housed consolidating info from all agencies. Provide ongoing opportunities for people to engage Regularly scheduled events and Ongoing in and learn about our efforts. publications about homeless issues. 54 COMMUNITY OF ONE APPENDICES Objective 1.3: Maintain and expand partnerships with all those who wish to be part of the effort. Action Steps Benchmark Status Create a Community Advisory Committee to provide Committee appointed; Regular meetings In process community input on development of the Housing scheduled. Resource Center. Create partnerships with higher education Agreements and programs with local In process institutions to provide interns and volunteers to institutions developed. support the system and key services. Develop an employment and training program in Employment program developed. In process partnership with the Regional Task Force to End Homelessness. Continue active participation in the Regional Development of regional projects and Ongoing Taskforce to End Homelessness. programs that have win/win results for the city. Projects initiated include: The Healing Place; employment and training; HMIS; and regional conferences. Potential projects include regional central intake. Goal 2: Create a collaborative system of service delivery and access that connects people to services that meet their basic needs and support housing stability. Objective 2.1:Adapt our current system to ensure that it incorporates all components required by the federal HEARTH Act using recognized best practices. Action Steps Benchmark Status Create a comprehensive system plan to address Individual component plans adopted Completed HEARTH requirements, including governance, throughout early 2014. and ongoing coordinated intake and assessment, consistent standards for service and a performance assessment Full system plan adopted and system. implemented by August, 2014 Improve and enhance efforts for diversion, A central system implementing these In process prevention, short-term emergency housing, access activities will be in place. to mainstream resources and housing-focused case management. 200 individuals or families are diverted and assisted with less than 5% recidivism. Reposition shelters to provide short-term housing Emergency shelter usage is consistently In process only with reduced barriers to access, unified less than 250 unique individuals annually standards and procedures and a focus on accessing and lengths of stay do not exceed 3 permanent housing. months. Support and invest in "Housing First" and Rapid Housing First and Rapid Re-Housing Completed Re-Housing models for homeless families and programs implemented. and ongoing individuals that provide housing-focused case management and resources necessary for housing placement. COMMUNITY OF ONE 55 APPENDICES Objective 2.1:Adapt our current system to ensure that it incorporates all components required by the federal HEARTH Act using recognized best practices. Status Action Steps Benchmark Enhance and expand the regional Homeless Timely, accurate data and reports are Ongoing Management Information System to improve client available to service providers. data and support service delivery, evaluation and communication between providers. Objective 2.2: Replace and enhance the services provided by the Lighthouse Center by creating a Housing Resource Center as the focus for our community's effort to end homelessness through coordination of intake,assessment, services and referrals for families and individuals. Action Steps Benchmark Status Develop the Housing Resource Center. Housing Resource Center constructed In process; and operational. scheduled to open spring 2018 Develop services plan for relocation of appropriate Services plan developed. Services plan In process current services and creation of new services for the implemented. Housing Resource Center,to include physical and virtual access. Work with churches and providers to modify the Oceanfront services to the homeless In process system of assistance in the Oceanfront area to are assessed and modified to maximize reduce the impact on area neighborhoods and collaboration, efficiency and a reduction increase coordination and effectiveness of services. in homelessness. Work with the VB Police Department to enhance Non-enforcement outreach staffing Completed non-enforcement outreach and engagement efforts is developed and assigned to work in and ongoing to homeless persons in the Oceanfront area. collaboration with DHNP and DHS Objective 2.3: Mobilize and support the coordination of community providers, volunteers and institutions to create or strengthen networks that address critical components of the services system such as chronic homelessness, homeless families or healthcare. Action Steps Benchmark Status Identify new and existing key networks as well as Key networks and members identified. In process current and potential members of each network. Develop a plan for each identified network that Plans drafted and actions begun. Key In process defines the goals and activities of those networks in networks: Family homelessness with VB detail. public school participation; Oceanfront homelessness issues; Disconnected youth. 56 COMMUNITY OF ONE APPENDICES Objective 2.4: Ensure that the system reaches and effectively serves all those in need, including special needs populations, using person-centered principles and practices. Action Steps Benchmark Status Expand and enhance outreach using appropriate 32 individuals annually access housing Completed staffing and skills to reach chronically homeless and support directly from the street. and ongoing persons and families, individuals exiting institutions and nursing homes, veterans, disconnected youth 25 homeless vets annually access VA and other special needs populations. benefits with 80% accessing supportive housing. Enhance existing and create new partnerships with Memoranda of Agreement and other In process the corrections, behavioral health, health and foster protocols developed. care systems to prevent people being discharged to homelessness. Include reviews of discharge policies and pre-discharge housing planning. Assist persons experiencing homelessness and those Behavioral and physical health services Ongoing at-risk to access all available behavioral and/or available as needed. physical health services for which they are eligible. Develop a plan to provide medical respite shelter 5 respite shelter beds provided. No longer beds. pursuing Develop The Healing Place to serve the chronically The Healing Place developed. No longer homeless with substance abuse issues. pursuing Objective 2.5 Continually enhance the professionalism, effectiveness and accountability of the services system. Action Steps Benchmark Status Create a regional professional development Training program launched. Ongoing curriculum that addresses key knowledge gaps, including housing-focused case management, outreach for special needs populations and person- centered planning and support. Develop a partnership, or contract, for an external Agreement or contract in place. In process monitoring/evaluation process that provides regular, objective and data-based analysis and evaluation of individual programs and overall system performance. Ongoing evaluation reports begin. Report developed, reviewed and In process circulated. COMMUNITY OF ONE 57 • APPENDICES Objective 2.6:Provide appropriate shelter and survival assistance to ensure that the homeless are safe and protected as they transition from homelessness to stable housing. Status Action Steps Benchmark Implement Family Emergency Shelter Pilot Program. Program operational. Completed and ongoing Create shelter beds for families and individuals in the Shelter lter beds available at Housing In process Housing Resource Center. ter. Unsheltered homeless decrease by a minimum of 50%. Expand the current faith-based Winter Shelter City Council approves funding to No longer Program to a 12 month program on an interim establish 12 month program. pursuing basis, pending construction of the Housing Resource Center. Goal 3: Maintain and increase the supply of, and access to, permanent, accessible and affordable housing. Objective 3.1:Continue to develop affordable housing units through new construction and conversion of existing transitional housing to permanent housing,as determined by community needs. Action Steps Benchmark Status Ensure completion of Crescent Square Apartments. 80 efficiency apartments for individuals Completed built and occupied. Facilitate completion of Baker Woods Apartments. 96 apartments for families built and Completed occupied. Assess existing transitional housing and identify Units converted to permanent housing, Completed units appropriate for conversion to permanent rental as determined by assessment housing. to Develop affordable housing in conjunction with the Permanent affordable housing housing Moved Housing Resource Center. developed. development strategy Continue to work with regional and local partners 80 additional SRO and other affordable Ongoing to develop SRO projects and other scattered site housing units developed; re-assess need housing. to ensure supply is matched to need. Review the zoning and other housing-related codes Review conducted and code amendments Moved to to identify barriers to affordable, accessible housing. made, as appropriate. housing development strategy 58 COMMUNITY OF ONE APPENDICES Objective 3.2:Avoid losses of existing affordable housing units through ongoing review of rehabilitation needs and financing and program requirements. Action Steps Benchmark Status Conduct regular reviews of existing affordable No net loss of affordable housing units. No longer housing to identify and address deficiencies or pursuing potential loss of units. Objective 3.3:Increase financial subsidies and other support for access to rental housing. Action Steps Benchmark Status Explore use of TANF to support rapid re-housing Review conducted. In process programs. Use HOME and other funds for temporary rental HOME and other funds allocated. Ongoing subsidies targeted to very-low income households and/or persons with disabilities. Ensure the availability of housing broker services to Housing broker services established with In process support rapid rehousing programs. regional partners. Identify a non-federal, ongoing source of funds for Conduct research to identify sources. In process a short-term "Housing First" program that helps potential renters overcome one-time barriers to renting existing market rate housing units. Objective 3.4: Continue to create partnerships with non-profit and private sector housing developers for development of affordable housing Action Steps Benchmark Status Continue to provide financial support and incentives Additional affordable housing units Ongoing to promote development of affordable housing. developed. Encourage developer interest in affordable housing Increase in builder interest in affordable Ongoing development and workforce housing program. housing development. Promote private development of affordable housing Create and implement educational Ongoing through outreach and education of housing industry presentations for housing industry. professionals Objective 3.5: Ensure an adequate supply of housing that is appropriate for special needs populations Action Steps Benchmark Status Provide permanent supportive housing to prevent Permanent supportive housing units Ongoing and end chronic homelessness using Housing Choice increase by 120 units. vouchers when feasible and available. Target permanent supportive housing to frequent Assessment criteria established that Ongoing users of emergency shelters and public institutions prioritize housing for frequent users of including mental health facilities, hospitals,jails and services. prisons. COMMUNITY OF ONE 59 APPENDICES Objective 3.5:Ensure an adequate supply of housing that is appropriate for special needs populationss Action Steps Benchmark Provide opportunities for permanent supportive Tenants transition to community based Ongoing housing residents to transition to community based housing. housing. Increase scattered-site housing options in market Relationships with private landlords In process rate units with supports provided in the community established. or in the home. In process Create and implement plans to address permanent Plans developed housing needs and funding for: Funding identified • disconnected youth • very low-income families • veterans and their families 18 unaccompanied homeless youth • People discharged from prisons, health care and annually access housing or family mental health care facilities. reunification, as appropriate. Promote or incentivize inclusion of Universal Design Increase in the number of affordable, No longer and visitability features in affordable housing units. accessible units. pursuing Goal 4: Develop sustainable resources to support our ongoing community effort. Objective 4.1:Increase the availability of funding for proven assistance programs and new initiatives that end homelessness. Status Action Steps Benchmark Identify diverse and flexible funding that can respond Research conducted and sources In process to identified needs without regard to program identified. requirements such as a Housing Investment Fund. Integrate homeless funding with mainstream Eligibility for mainstream resources is In process resources such as TANF and VA benefits. determined at assessment. Develop and implement outcome-based funding Outcomes established to guide fund Completed requirements so that funding is directed to the most allocation. effective programs. Review feasibility of Social Impact Bonds. Develop a by BEACH,bcity fagennc aging encies Hampton No for review longer pursuing Roads Community Foundation. Support and participate in policy and resource State resources allocated to Ongoing development initiatives at the state level to promote homelessness are maintained or resources that will support plan objectives. increased 60 COMMUNITY OF ONE APPENDICES Objective 4.2:Identify and obtain new non-monetary resources. Action Steps Benchmark Status Seek to establish social enterprises as part of or in Programs initiated. In process conjunction with the Housing Resource Center and (without The Healing Place. The Healing Place) Objective 4.3: Coordinate and increase resource development activities for homeless services in the City, Region and State to ensure a net increase in available funding. Action Steps Benchmark Status Support the Virginia Beach fund raising effort for the $1 million raised in support of the Center. Ongoing Housing Resource Center Exchange information about fundraising plans and Regular information exchange at Ongoing activities. meetings. Implement collaborative fundraising activities and Grants developed and submitted. In process grant applications, as appropriate. Seek to establish coordinated funding decision- Grant requests are coordinated and In process making among regional funders to promote effective aligned with system goals. support of key programs and to ensure that grant proposals align with Virginia Beach system goals. Support state-level efforts to stabilize or increase State funding is stable or increased In process funding for homelessness. • l 61 APPENDICES a� ABOUT THE HOUSING RESOURCE CENTER Housing Resource Where our community will come together to make homelessness rare,brief,and nonrecurring! Location: • 104 N.Witchduck Road •„ Virginia Beach,VA 11 1"kit: ; Opening: ,�, ..-r:,..• .ihrr Ufa. . ', Spring 2018 With the opening of the Housing Resource Center,Virginia Beach is poised to become a national leader in the effort to prevent and end homelessness • It will combine efficiency apartments,shelter and housing for families and singles,supportive services,and community resources in one facility—the first of its kind in the region! 10 motel-style rooms(40 beds with room for cribs)with connections that Family Interim Housing will accommodate small or larger families (operated by nonprofits) 49 beds=44 dormitory-style beds(20 male,18 female,4 LGBT) +7 ADA Singles Shelter accessible beds(operated by nonprofits) 30 one-bedroom apartments(10 allocated for youth)that provide longer Efficiency Apartments term or permanent living arrangements for single adults(operated by nonprofits) Day Services laundry,showers,and related services(operated by nonprofits) Comprehensive primary care health services available for both participants at Health Clinic the center and the community.Accessible by separate outside entrance. City Offices Human Services Other Learning facility and commercial kitchen Services Include: • Coordinated assessment • Education programs • Housing crisis case management • Job-skills training • Short-term,overnight shelter for singles and families • Charitable medical services • Life-skills coaching • Social services 62 COMMUNITY OF ONE APPENDICES The Housing Resource Center is a one-stop-shop of essential services,shelter and housing where homeless families and individuals can leave homelessness behind • Participants at the Housing Resource Center,start on their housing and employment plans on day one! • We will help families and individuals get into permanent housing,and be successful in that housing as quickly as possible! • The most vulnerable homeless families and individuals will be connected to shelter and housing at the center or at nonprofit facilities.People who are at risk of losing their home will be connected to services and resources that will prevent them from becoming homeless. The Housing Resource Center is a testament to the community's longstanding commitment to ending homelessness in Virginia Beach • For 30+years,our community effort can best be described as a tapestry of city,faith and nonprofit organizations working together.The center will be a place where our community will come together to do the most good. The Housing Resource Center is one component of our community system,which will enhance how make homelessness rare,brief and non-recurring • Any organization will have the opportunity to provide services that align with our community goal For more information: City of Virginia Beach Department of Housing&Neighborhood Preservation Andrew Friedman,Director (757)385-5752 afriedma@vbgov.com Karen Prochilo (757)385-5803 kprochil@vbgov.com www.vbgov.com/housing-resource-center COMMUNITY OF ONE 63 APPENDICES Appendix 2: Glossary of Acronyms & Terms Acuity Charity Tracker The severity of the issues experienced by clients who Web-based software that helps faith organizations are homeless. coordinate and report on the assistance they provide to people in need. At Risk of Homelessness Coordinated Assessment An individual or family experiencing a housing crisis and in imminent danger of losing their housing. The system of asking the consumer a set of questions to determine which programs or services are most appropriate to meet their needs and prioritize them for BEACH Community Partnership various services.A standardized set of assessment tools are used to make these determinations. Assessment Bringing an End to All City Homelessness is a staff is trained on administering and scoring these community partnership between citizens, faith, tools, as well as the order in which they should be business, nonprofit and City organizations working administered and the average amount of time each to address homelessness. A committee of BEACH assessment should take. facilitates the CoC process. Continuum of Care (CoC) BEACH Governing Board A collaborative, community funding and planning A HUD-required entity that makes funding and ranking process for a range of housing and services addressing decisions about federal and state funding — a total of the needs of homeless families and individuals. A more than $1.5 million. The board is endorsed by the grant application is submitted annually to the HUD for City Council and provides recommendations to City funding to implement the community plan. The group staff and the Council on homeless policies and plans. of community partners involved in this process is often Board members are elected by the BEACH Community referred to as the "Continuum of Care." Partnership, and its membership is comprised of representatives from City, faith, schools, nonprofits, and regional organizations,and the formerly homeless. Chronic Homelessness Refers to a family or individual who has been continually CAMG homeless for a year or more; or has had four or more episodes of homelessness in the past three years. Community Alternatives Management Group Diversion Case Management A strategy that prevents homelessness for people Case managers work with clients and do some or all of seeking shelter by helping them identify and access the following:assessment,personal plan development, alternative housing arrangements and supports. connection with necessary services, coordination of Diversion programs reduce the number of families and service providers, monitoring, and personal advocacy. individuals becoming homeless,the demand for shelter beds, and the size of program wait lists. 64 COMMUNITY OF ONE APPENDICES DH Homeless Prevention Virginia Beach Department of Health A program that diverts households from homelessness by providing targeted, limited assistance to households who are likely to become homeless if not assisted. DHNP City of Virginia Beach Department of Housing and Homeless Youth Neighborhood Preservation Unaccompanied individuals 24 years of age and younger who are disconnected from a parent, DHS guardian, or spouse. City of Virginia Beach Department of Human Services Housing Affordability Emergency Shelter The generally accepted definition, established by HUD, that a household pay no more than 30% of its annual Refers to a facility or program for providing temporary income for housing. shelter for addressing an immediate housing crisis. Sometimes provides additional services and housing assistance. Housing First An approach to homeless assistance that provides HEARTH Act immediate access to housing without any prerequisites to services and income,followed by the supportive The federal Homeless Emergency Assistance and Rapid services that may be needed to foster long-term Transition to Housing Act, adopted in 2009, requires stability and prevent a return to homelessness. significant changes in the way communities plan and deliver services. Communities must now operate as a coordinated service delivery system rather than as Housing Resource Center a collection of individually funded projects. Specific requirements include a coordinated assessment A one-stop-shop of essential services, shelter, and process, performance-based funding, a focus on housing that is scheduled to open at 104 N. Witchduck homeless prevention and permanent housing and an Road in Virginia Beach in the spring of 2018. inclusive governance structure with representation from all service providers, not just those receiving federal funding. HUD Homeless Management Information System(HMIS) U.S. Department of Housing and Urban Development A computerized data collection application that records Interim Housing and stores information on homeless individuals and families who use residential or other homeless services. Short-term housing program that provides housing- focused services aimed at quickly rehousing persons who are homeless into appropriate permanent housing. I 65 I APPENDICES JCOC Point-in-Time (PIT) Count Judeo-Christian Outreach Center A one-day(24 hours),statistically reliable, unduplicated count of sheltered and unsheltered homeless families and individuals within a defined geographic area. LG BT Lesbian, Gay, Bisexual,Transgender Rapid Re-Housing (RRH) A service model designed to immediately return Literally Homeless those who are losing or have lost their home back to permanent housing as well as shorten the length of Individual or family who lacks a fixed, regular, and shelter stays. adequate nighttime residence, meaning: (i) has a primary nighttime residence that is a public or private place not meant for human habitation; (ii) is living in a Regional Housing Crisis Hotline publicly or privately operated shelter. (757)227-5932;single point of contact to streamline the homeless referral and assessment process for citizens PATH Outreach who are homeless or at risk of losing their housing. Projects for Assistance in Transition from Homelessness is a federal, state, and local partnership that provides Single Room Occupancy Housing (SRO) outreach and assistance to adults with serious mental illness who are experiencing homelessness or who are Permanent multi-family housing that consists of at risk of becoming homeless. efficiency apartments, often developed with supportive services available to the tenants. Performance Monitoring Committee (PMC) Transitional Housing Consists of City agencies and nonprofit service providers that receive federal funding and provide homeless Refers to time-limited housing with services where programs in Virginia Beach. The committee monitors people can stay up to 24 months as they prepare to and evaluates the effectiveness of system programs and move into permanent housing. services, and makes recommendations to the BEACH Governing Board. Trauma-Informed Care Permanent Supportive Housing (PSH) An approach to engaging people with histories of trauma Permanent housing thatiscoupled with services intended that recognizes the presence of trauma symptoms and to support housing stability and independence. PSH is acknowledges the role that trauma has played in their often targeted to those most at-risk of homelessness lives. including individuals and families with substance abuse issues, mental illness, and other disabling conditions. 66 COMMUNITY OF ONE APPENDICES Universal Design Wraparound Services Refers to a national best practice model that Universal Design is the design of products and coordinates all caregiver services, often through a environments to be useable by all people,to the greatest case-management team or shared service plan system, extent possible, without the need for adaptation or bringing mainstream and nonprofit providers together specialized design. for case conferencing and problem solving. It is often used in permanent supportive housing and sometimes coincides with "harm reduction." VBCDC Virginia Beach Community Development Corporation VBFEST Virginia Beach Family Emergency Shelter Team coordinates to provide family shelter faith organizations during the summer months VB Home Now A nonprofit that supports and enhances the Virginia Beach community system of services, programs, and facilities in order to prevent and end homelessness. The foundation raises funds, accepts gifts and provides other resources in order to fill gaps in our community. Visitability Refers to housing designed and constructed so that it can be occupied or visited by individuals with mobility impairments. A home is visitable when it meets three basic requirements: • One zero step entry • Doors with 32"of clear passage space • One bathroom on the main floor with sufficient maneuvering space (a rectangular space no less than 30" by 48" is available adjacent to the tub or shower, the commode, and the sink) COMMUNITY OF ONE 67 APPENDICES ONLINE RESOURCES BEACH www.beach-cp.org Federal Strategic Plan to Prevent and End Homelessness www.usich.gov/opening_doors/ VB Home Now www.vbhomenow.org Virginia Beach Department of Housing and Neighborhood Preservation www.vbgov.com/housing Virginia Housing Alliance www.vahousingalliance.org National Alliance to End Homelessness www.endhomelessness.org 68 COMMUNITY OF ONE i 1gl i ‘ ." + „rte V y ry ,- « .4^:. , „ ,. , rif. R FOR MORE INFORMATION, CONTACT: City of Virginia Beach Department of Housing and Neighborhood Preservation 2424 Courthouse Drive, Building 18A Virginia Beach, VA 23456 (757) 385-5750 www.vbgov.com/housing 44 Item-V-J.3 ORDINANCES/RESOLUTIONS ITEM#67503 Kim Bentley spoke in OPPOSITION. Upon motion by Councilman Davenport, seconded by Council Lady Wilson, City Council ADOPTED the Resolution to ENDORSE the Regional Broadband Initiative in partnership with other localities and to apply for a "GO Virginia"Grant Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 A RESOLUTION BY THE COUNCIL OF THE CITY OF 2 VIRGINIA BEACH SUPPORTING AND ENDORSING 3 THE REGIONAL BROADBAND INITIATIVE AND A 4 "GO VIRGINIA" GRANT APPLICATION 5 6 WHEREAS, the Hampton Roads Planning District Commission (HRPDC) 7 unanimously endorsed the formation and implementation of a regional broadband 8 strategy to connect all 17 of its member jurisdictions; 9 10 WHEREAS, the implementation of this new digital technology infrastructure 11 throughout the Hampton Roads region will accelerate the creation of 21st Century jobs 12 and support the creation of new and expanded businesses throughout the region; 13 14 WHEREAS, the first transatlantic cable (MAREA) landing has occurred on the 15 shores of Virginia Beach and is connecting to a newly constructed cable landing station 16 and the second cable (BRUSA) is under construction with additional transatlantic cable 17 landings being planned; 18 19 WHEREAS, those future cable landings will spur the construction of data centers 20 and incentivize the expansion of internet knowledge based economic development 21 throughout the region; 22 23 WHEREAS, the regional broadband strategy anticipates a four phase program to 24 connect both Peninsula and Southside jurisdictions along with the many academic 25 institutions, research, modeling and technology centers within the region; 26 27 WHEREAS, the City of Virginia Beach established its Master Technology Plan in 28 2013 and implemented a Next Generation Network Fiber/Broadband Capital 29 Improvement Project in 2014 and is currently constructing fiber gap infill to create over 30 116 miles of in-ground fiber connecting government facilities, all the Virginia Beach City 31 Public Schools and integrating our transportation signal and camera system; 32 33 WHEREAS, the implementation of Wireless Networks requires the backhaul of 34 data and communications via improved digital infrastructure; 35 36 WHEREAS, the build out of fiber adjacent to our road network will create a 37 "sensor-ready" environment to serve the testing and adaptation of autonomous vehicles; 38 and 39 40 WHEREAS, the intent of this Regional Broadband Initiative is to create a "middle 41 mile" infrastructure that will also support private internet service providers' ability to 42 reach underserved and unserved neighborhoods and expand affordable services to the 43 small business community. 44 45 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 46 OF VIRGINIA BEACH, VIRGINIA: 47 48 That the City Council supports the creation and implementation of a Regional 49 Broadband Strategy and GO Virginia Grant Application. Adopted by the Council of the City of Virginia Beach on the 17th day of October 2017. APPROVED AS TO CONTENT APPROVED AS TO LEGAL SUFFICIENCY: Dep. ment of Informs ion City Attorney's Office Te. nology CA14022 R-2 October 6, 2017 2 45 Item -V-J.4 ORDINANCES/RESOLUTIONS ITEM#67504 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE an Amendment to the lease between the City and Back Bay Waterfowl Guild,Inc. at 1113 Atlantic Avenue(deWitt Cottage) Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport. Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis K Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE AUTHORIZING THE CITY 2 MANAGER TO EXECUTE AN AMENDMENT TO 3 THE LEASE BETWEEN THE CITY OF VIRGINIA 4 BEACH AND THE BACK BAY WILDFOWL GUILD, 5 INC. FOR THE PROPERTY LOCATED AT 1113 6 ATLANTIC AVENUE KNOWN AS THE DEWITT 7 COTTAGE 8 9 WHEREAS, the City of Virginia Beach (the "City") acquired the property located 10 at 1113 Atlantic Avenue, commonly known as the deWitt Cottage (the "Premises") from 11 the Virginia Beach Foundation on September 28, 1995; 12 13 WHEREAS, the City has been leasing the Premises to the Back Bay Wildfowl 14 Guild ("Back Bay") since October 2000 to operate the Atlantic Wildfowl Heritage 15 Museum; 16 17 WHEREAS, the current lease term expires on October 22, 2020; 18 19 WHEREAS, Back Bay desires to amend the current lease to allow the sale of 20 food and beverages by itself or by a third-party, such as a sub-tenant or a licensee; 21 22 WHEREAS, City staff has determined that it is in the best interest of the City, its 23 citizens and its visitors that Back Bay continue to use the Premises consistent with the 24 City's mission to preserve the historic nature of the Premises; and 25 26 WHEREAS, the amendment to the lease will continue to allow the Premises to 27 be utilized for purposes that complement the general level of culture of the City of 28 Virginia Beach, including wildfowl exhibits and related special events, meetings and 29 receptions, operation of a gift shop, and exhibiting furnishings and other items which are 30 intended to preserve the historic nature of the Premises. 31 32 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 33 OF VIRGINIA BEACH, VIRGINIA: 34 35 That the City Manager is hereby authorized to execute a First Amendment to 36 Lease between Back Bay Wildfowl Guild, Inc. and the City for the Premises, in 37 accordance with the Amended Summary of Terms attached hereto as Exhibit A and 38 made a part hereof, and such other terms, conditions or modifications as may be 39 acceptable to the City Manager and in a form deemed satisfactory by the City Attorney. 40 41 Adopted by the Council of the City of Virginia Beach, Virginia on the 17th day of 42 October 2017. CA14020 \\vbgov.com\dfs1\applications\citylaw cycom32\wpdocs\d025\p023\00409183.doc R-1 October 2, 2017 APPROVED AS TO LEGAL APPROVED AS TO CONTENT SUFFICIENCY AND FORM ��//��JJ^^'��'��''' City Att ey 2 b Public thatlities Management APPROVED AS TO CONTENT: Mset u lantiz142 EXHIBIT A AMENDED SUMMARY OF TERMS Lease of City-owned Property located at 1113 Atlantic Avenue, Virginia Beach, known as the deWitt Cottage LESSOR: City of Virginia Beach LESSEE: Back Bay Wildfowl Guild, Inc. PREMISES: 1113 Atlantic Avenue TERM: Current lease expires October 22, 2020 RENT: $1.00 annually RIGHTS AND RESPONSIBILITIES OF LESSEE: • Use Premises for operation and activities that preserve the historic nature of the deWitt Cottage and in a manner that complements the City's historic culture. • The Premises must remain open to the general public for at least 120 days and for a total of at least 1,000 hours per year. • Provide daily housekeeping services. • Purchase commercial general liability insurance with limits not less than $1,000,000 combined single limit (CSL). RIGHTS AND RESPONSIBILITIES OF CITY: • Maintain the Premises in good condition and repair, including all buildings and improvements, sidewalks and landscaping. • Provide minimal weekly housekeeping services • Provide payment for all utility costs and fees as they pertain to electricity, heating, fuel, water, sewer and solid waste collection. • Retain the right to enter the Premises at any time for emergency repairs. TERMINATION: City may terminate the Lease by giving sixty (60) days' advance written notice. AMENDED TERMS TO THE LEASE: • The Guild and its permitted assignees, subtenants or licensees shall be permitted to sell food and drinks (the "Vending Use") on the Leased Premises in conformity with all laws and ordinances applicable to said activities, and subiect to the following conditions and restrictions: i. The Vending Use shall be subiect to the prior approval by the City (through the City Manager or his designee) and such approval may be withheld for any reason in the City's sole discretion. ii. The Vending Use shall be an incidental, not a primary, use of the Leased Premises and shall be limited to one (1)Vending Use at any time. iii. No structural changes will be permitted to the historic cottage or other buildings located on the Leased Premises to accommodate the Vending Use; such Vending Use shall take place outdoors on the patio in the form of a free-standing food cart or temporary stand. iv. The Guild shall require its subtenants or licensees for the Vending Use to indemnify the City and carry insurance consistent with the provisions for the Guild set forth in Sections 10 and 7(B), respectively, of the Lease. v. The sale of alcoholic beverages will not be permitted as a part of day-to-day vending but may be allowed, upon proper permit, as part of special events otherwise allowed under the Lease. vi. The Vending Use shall not utilize the City-provided utilities at the Leased Premises. vii. The subtenant or licensee shall obtain and maintain in good standing all necessary City permits and approvals related to such Vending Use prior to beginning operations. w 1 - ci In i . , liat, \- , .1 ___.-3-,------------------ t = 1 �'�99 = y G 7 . _ � A��J_.�1y�1( 1 , O �' 12.99 y r �' __' � Q l ,r' O r•r r•r• '\\, r ,1 r \--% 4\ ti ____ S \ \---1, \, , N 1 , \ 01. 5 ' y YN \ ci, y d ________--------------\-Ad.i - „ 1\ , \'. i_.' ' .'i\ 1 , ,___ Is____;,_ ..,,,,—.2___------" vixcw I. azv — r 1 •_—\\ , y �r-- 12�' z . ASSUMED OR FICTITIOUS NAME CERTIFICATE AS REQUIRED BY SECTION 59.1-69 OF THE CODE OF VIRGINIA OF 1950 [t� This is to certify that the following named persons,partnerships or corporations, with their respective post office and residence addresses,embrace the names of each and every person, partnership or corporation owning or comprising the Virginia corporation named or styled as Atlantic Wildfowl Heritage Museum located at 1113 Atlantic Avenue, -Virginia Beach,Virginia 23451. BACK BAY WILDFOWL GUILD,INC. 1113 Atlantic Avenue a Virginia corporation Virginia Beach,VA 23451 By: 14....lZiot-' Name: I R A K 4 . 4PF3vtt— Title: ara4,DEAT. STATE OF VIRGINIA, CITY OF VI/MAW 14&IMIt-'to-wit: I, J. 1E1 Yf lb/am , a Notary Public in and for the City and State aforesaid, do hereby certify that 1154 N.A. AK14o1Y , the PRE3sbeur of BACK BAY WILDFOWL GUILD, INC., a Virginia corporation,has acknowledged the same before me in my City and State aforesaid. GIVEN under M.Y_llp¢d.and seal this day of �PR1 L 2014.-- —.- WV E Public My Commission Expires: 10/3//I S I I 14S3S$ [SEAL] ld;" y�,.,,. Notary RegistnrtionNumber: MesrxvEmsm.cum1e60m2vn-n.lnearciM1aa I ; N ' 111/11111/11/111141 V<a 4;t 4...;4 : �'y''�•�y..�y1�1 City of Virginia Mach M/19/2a14 01:94:39 NI BN Ill Tin. E. Simian, Clerk 1 J 46 Item-V-J.5 ORDINANCES/RESOLUTIONS ITEM#67505 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE the acquisition of property at 5544 Normandy Avenue re Elizabeth River public access Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE TO AUTHORIZE THE 2 ACQUISITION OF APPROXIMATELY 9.12 3 ACRES LOCATED AT 5544 NORMANDY 4 AVENUE FROM LIVING RIVER RESTORATION 5 TRUST 6 7 WHEREAS, the Charles Wayne Doolin Revocable Trust ("Doolin") owns 8 approximately 9.12 acres of land located at 5544 Normandy Avenue (GPIN: 1466-17- 9 1870) (the "Property"), as further described on Exhibit A, attached hereto and made a 10 part hereof; 11 12 WHEREAS, the Living River Restoration Trust, a Virginia land trust conservation 13 organization ("LRRT"), has entered into a contract with Doolin to purchase the Property 14 for$265,000 (the "Purchase Price"); 15 16 WHEREAS, LRRT desires that the City of Virginia Beach (the "City") pay a 17 portion of the Purchase Price and subsequently take title to the Property, subject to a 1a conservation easement (the "Easement"); 19 20 WHEREAS, LRRT received grants in the amount of $191,525 from the Virginia 21 Land Conservation Foundation and the Virginia Outdoors Foundation to fund a portion 22 of the Purchase Price; 23 24 WHEREAS, LRRT has requested that the City contribute the remaining funds in 25 the amount of$73,475 needed to acquire the Property from Doolin; 26 27 WHEREAS, LRRT would combine the grant funding with the City's funds to 2a acquire the Property from Doolin; 29 30 WHEREAS, LRRT would then immediately record the Easement restricting the 31 use of the Property and simultaneously re-convey the Property to the City; 32 33 WHEREAS, LRRT would agree to return the City's funds in the amount of 34 $73,475 if LRRT is unable, for any reason, to acquire the Property from Doolin; 35 36 WHEREAS, LRRT desires to enter into a contract with the City setting forth the 37 terms, conditions and restrictions of the transaction between the City and LRRT, as 36 described in the summary of terms (the "Summary of Terms"), attached hereto as 39 Exhibit B, and made a part hereof; and 40 41 WHEREAS, the City's contribution in the amount of $73,475 needed for LRRT to 42 initially acquire the Property from Doolin is available in CIP 4-308, Open Space Program 43 Site Acquisition III. 44 45 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 46 VIRGINIA: 47 1. That the City Council authorizes the acquisition of the Property from 48 LRRT, in accordance with the terms, conditions and restrictions set forth in the 49 Summary of Terms, attached hereto as Exhibit B, and made a part hereof. 50 51 2. That the City Manager, or his designee, is authorized to execute all 52 documents that may be necessary or appropriate in connection with the acquisition of 53 the Property from LRRT, in accordance with the Summary of Terms, and containing 54 such other terms, conditions or modifications as may be acceptable to the City Manager 55 and in a form deemed satisfactory by the City Attorney. 56 17th 57 Adopted by the Council of the City of Virginia Beach, Virginia, on the day 58 of October , 2017. APPROVED AS TO CO TENT: APPROVED AS TO LEGAL SUFFICIENCY AND FORM: Lw2-t tau DEPT. OF PARKS & RECREATION CITY ATTO NEY CA14003 R-1 October 5, 2017 EXHIBIT A LEGAL DESCRIPTION ALL THAT certain tract, piece or parcel of land and the appurtenances thereunto belonging, situate and being in the City of Virginia Beach, Virginia, and shown on a certain plat and survey made by W. B. Gallup, County Surveyor of Princess Anne County, Virginia, dated June 21, 1947, entitled "AVALON TERRACE", Princess Anne County, Virginia, which plat is duly of record in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, in Map Book 18, at Page 52, and described on said plat as Tract No. 17, the Eastern half of this tract being conveyed herein and more particularly described as follows: Beginning at a point in the center of Normandy Avenue, which point is 284.05 feet from the dividing line between sites #17 and #16 and running thence North 16 degrees and 20 minutes East 141.7 feet to a point, thence turning and running North 26 degrees and 43 minutes East to the low water mark of the Eastern Brand of the Elizabeth River, then returning to the point of beginning, thence along the center of Normandy Avenue South 63 degrees and 11 minutes East 284.05 feet to a pipe, thence North 50 degrees and 5 minutes East 16.3 feet to a pipe (the previous call being unintentionally omitted in prior deeds), thence running North 50 degrees .05 minutes East 115.3 feet to a post, thence North 50 degrees .05 minutes East 30 feet to a point in the center of the stream, thence along the center of the stream, thence along the Elizabeth River, thence along the low water mark of the Eastern Branch of the Elizabeth River to the dividing line between this property and the western one-half of Tract 17, now or formerly owned by N. D. Martin. It is expressly understood that the Grantees of J. F. Nuckols, his heirs and assigns are to have the right to use the roads designated on such plat as Avalon Avenue and Normandy Avenue for the purpose of Ingress and Egress to and from the property herby conveyed. AND BEING THE SAME PROPERTY DESCRIBED AS: ALL THAT certain piece or parcel of land designated as "PORTION OF TRACT # 17 NOW OR FORMERLY CHARLES WAYNE DOOLIN REVOCABLE TRUST", on that certain plat entitled "PLAT SHOWING PROPERTY TO BE ACQUIRED FROM LIVING RIVER RESTORATION TRUST, A VIRGINIA NON-STOCK CORPORATION BY THE CITY OF VIRGINIA BEACH" Scale: 1" = 100', dated August 22, 2017, and made by the Department of Public Works, Engineering Group, Survey Bureau, City of Virginia Beach, Virginia. SUBJECT TO a Conservation Easement in a form acceptable to the City and to be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia. EXHIBIT B SUMMARY OF TERMS SELLER: Living River Restoration Trust ("LRRT") BUYER: City of Virginia Beach (the "City") PROPERTY: 5544 Normandy Avenue (GPIN: 1466-17-1870), consisting of approximately 9.12 acres PURCHASE PRICE: $73,475.00 SOURCE OF FUNDS: Open Space Site Acquisition III (CIP 4-308) ADDITIONAL TERMS: • Payment of the Purchase Price and acquisition are expressly conditioned upon LRRT executing an agreement of sale with the City and the satisfaction of all contingencies stated in such agreement. • Payment of the Purchase Price is expressly conditioned upon LRRT entering into a binding agreement, with no unmet preconditions, to acquire the Property from The Charles Wayne Doolin Revocable Trust. Should LRRT be unable to acquire the Property, LRRT shall refund the full Purchase Price to the City. • The Property will be conveyed to the City subject to a conservation easement. • Use of the Property will be limited to activities, paths and structures consistent with recreational and open space uses. Under the terms of the conservation easement, no development will be permitted on the Property. • Property must be conveyed free and clear of all liens, leases, tenancies and rights of possession of any and all parties other than the City. • Settlement shall be within 90 days of full execution of the agreement of sale between LRRT and the City. • LRRT shall pay its own attorney's fees and costs, if any. • The City shall bear the costs of preparation of closing documents, and pay its own attorney fees, if any. r Eby%. i' f �`� X ' _'-' -----( i \t, ., , ) ___.L_____z_. . - -� / . Oki A211N3A03 1 -- 11 ',,, :IT LB. . ,_,-----i. .-----77- 7,51, 1, _ ,...--- , , _os HHIA. , a , , , , , \ - .:rrt ,s- 49. IJLLL1\ \ i u, Li HARD ' l� __ sem L21 I /T -T- 1 ' ill T 1 .U.. ------- vc:c 1----- / •1L ( .? L Z 2 `\ 1 O / 1 1 Ir.. / r .-----.----.._____ ) �fy�' l '1 11 _ �_� L-�__ ' �Q I r ` W -- t _ _ � , _ 31.1-• 'a 7 . t � i ry 1iris, ,.., � �� _____•...... ----__ _...... l '")___- l� arA „..._• 4„ ,'41111„, 4 I I i_ _......_ i i �N1A-Dfg1� r Fob 1.1 xsC.,1) City of Virfi a L3aach { S yi iLfvOL R`a.,, ' PHONE. (757)4226733 ROSEMARY WILSON FAX (757)385-5669 COUNCIL LADY AT-LARGE In Reply Refer to 0061607 October 17, 2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-31150) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding City Council's discussion and vote on an ordinance to authorize the acquisition of approximately 9.12 acres located at 5544 Normandy Avenue from Living River Restoration Trust. 2. The ordinance was requested by Living River Restoration Trust, which disclosed that Dixon Hughes Goodman is one of its service providers. 3. I have a personal interest in Dixon Hughes Goodman because I receive income from the firm as a result of my late husband's employment by the company. The income is proceeds from the sale of his partnership interest, paid out over an extended period of time. Dixon Hughes Goodman's address is 272 Bendix Road, Suite 500, Virginia Beach, Virginia. 4. The City Attorney's Office has advised me that although I have a personal interest in this transaction,because I do not personally provide services to the applicant,the Act provides that 1 may participate in Council's discussion and vote on this application, upon disclosure of this interest. 921 ATLANTIC AVENUE,UNIT 502 VIRGINIA BEACH,VA 23451 Mrs. Ruth Hodges Fraser -2- October 17, 2017 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-31150) 5. I hereby disclose the above facts and declare that I am able to participate in the transaction fairly, objectively, and in the public interest. Accordingly, I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance and cooperation in this matter. Sincerely, Rosemary A. Wil n RAW/RRI 47 Item-V-J.6 ORDINANCES/RESOLUTIONS ITEM#67506 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE temporary encroachments into a portion of City property known as Lake Joyce re bulkhead,fencing, patio, planters and a deck at 4229 Battery Board DISTRICT 4 - BAYSIDE IS HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance to AUTHORIZE temporary encroachments into a portion of City property known as Lake Joyce re bulkhead, fencing, patio, planters and a deck at 4229 Battery Board (GPIN 1479-99-2840) DISTRICT 4-BAYSIDE The following conditions shall he required: 1. Nothing herein shall prohibit the City from immediately removing, or ordering the Grantee to remove, all or any part of the Temporary Encroachment from the Encroachment Area in the event of an emergency or public necessity, and Grantee shall bear all costs and expenses of such removal. 2. It is further expressly understood and agreed that the Temporary Encroachment herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30) days after the notice is given, the Temporary Encroachment must be removed from the Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such removal. 3. It is further expressly understood and agreed that the Grantee shall preserve and protect the trees located on City property at the northwest corner of the Site during any maintenance or renovation of the Temporary Encroachment, and further should any trees need to be removed that the City of Virginia Beach, Parks and Recreation, Landscaping Division be notified, and Grantee shall replace three trees for every one tree removed. 4. It is further expressly understood and agreed that the Grantee shall indemnify, hold harmless, and defend the City, its agents and employees,from and against all claims, damages, losses and expenses, including reasonable attorney's fees, in case it shall be necessary to file or defend an action arising out of the construction, location or existence of the Temporary Encroachment. 5. It is further expressly understood and agreed that nothing herein contained shall be construed to enlarge the permission and authority to permit the maintenance or construction of any encroachment other than that specified herein and to the limited extent specified herein, nor to permit the maintenance and construction of any encroachment by anyone other than the Grantee. 6. It is further expressly understood and agreed that the Grantee agrees to maintain the Temporary Encroachment so as not to become unsightly or a hazard. 7. It is further expressly understood and agreed that the Grantee must obtain and keep in effect liability insurance with the City as a named insured in an amount not less than $500,000.00 per person injured and property damage per incident, combined, with the City listed as an additional insured. The company providing the insurance must be registered and licensed to provide insurance in the Commonwealth of Virginia. The Grantee will provide endorsements providing at least thirty (30) days written notice to the City prior to the cancellation or termination of or material change to, any of the insurance policies. The Grantee assumes all responsibilities and liabilities, vested or contingent, with relation to the construction, location, and/or existence of the Temporary Encroachment. October 17, 2017 48 Item -V-J6 ORDINANCES/RESOLUTIONS ITEM#67506 (Continued) 8. It is further expressly understood and agreed that the Temporary Encroachment must conform to the minimum setback requirements, as established by the City. 9. It is further expressly understood and agreed that the City, upon revocation of such authority and permission so granted, may remove the Temporary Encroachment and charge the cost thereof to the Grantee, and collect the cost in any manner provided by law for the collection of local or state taxes; may require the Grantee to remove the Temporary Encroachment; and pending such removal, the City may charge the Grantee for the use of the Encroachment Area, the equivalent of what would be the real property tax upon the land so occupied if it were owned by the Grantee; and if such removal shall not be made within the time ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is allowed to continue thereafter, and may collect such compensation and penalties in any manner provided by law for the collection of local or state taxes. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, Al Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 Requested by Department of Public Works 2 3 AN ORDINANCE TO AUTHORIZE 4 TEMPORARY ENCROACHMENTS INTO 5 A PORTION OF CITY PROPERTY 6 KNOWN AS LAKE JOYCE AND THE 25' 7 STRIP OF CITY PROPERTY AROUND 8 LAKE JOYCE LOCATED AT THE REAR 9 OF 4229 BATTERY ROAD 10 11 WHEREAS, Paul David Chavez desires to maintain existing encroachments 12 consisting of a 154.8' wooden bulkhead, a wooden dock (19.2' x 12'), a 48" metal fence 13 (173.1' long), a 42" metal fence, a 42" chain link fence (23.5' long), two planter boxes, a 14 portion of a wooden deck and steps, and a portion of a concrete patio, (collectively the 15 "Temporary Encroachments") within the City property known as Lake Joyce and the 25' 16 strip of City property around Lake Joyce located at the rear of 4229 Battery Road; 17 18 WHEREAS, City Council is authorized pursuant to §§ 15.2-2009 and 15.2- 19 2107, Code of Virginia, 1950, as amended, to authorize temporary encroachments upon 20 the City's property subject to such terms and conditions as Council may prescribe. 21 22 NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 23 VIRGINIA BEACH, VIRGINIA: 24 25 That pursuant to the authority and to the extent thereof contained in §§ 15.2- 26 2009 and 15.2-2107, Code of Virginia, 1950, as amended, Paul David Chavez, his heirs, 27 assigns and successors in title are authorized to maintain the existing wooden bulkhead 28 (154.8'), a wooden dock (19.2' x 12'), a 48" metal fence(173.1' long), a 42" metal fence, a 29 42" chain link fence (23.5' long), two planter boxes, a portion of a wooden deck and steps, 30 and a portion of a concrete patio, into the City's property known as Lake Joyce and the 25' 31 strip of City property around Lake Joyce, as shown on the map entitled: "PHYSICAL 32 SURVEY OF LOT 10, SUBDIVISION NO.2 OF BAY LAKE PINES AND RE-SUBDIVISION 33 OF PARCEL "C" OF SUBDIVISION NO. 1- BAY LAKE PINES FOR MEGGIN CHAVEZ 34 AND PAUL CHAVEZ VIRGINIA BEACH,VIRGINIA", dated May 2, 2017, and prepared by 35 John E. Sirine and Associates, LTD., a copy of which is attached hereto as"Exhibit A", and 36 on file in the Department of Public Works and to which reference is made for a more 37 particular description; 38 39 BE IT FURTHER ORDAINED, that the Temporary Encroachments are 40 expressly subject to those terms, conditions and criteria contained in the agreement 41 between the City of Virginia Beach and Paul David Chavez (the "Agreement"), an 42 unexecuted copy of which has been presented to the Council in its agenda, and will be 43 recorded among the records of the Clerk's Office of the Circuit Court of the City of Virginia 44 Beach; 1 45 BE IT FURTHER ORDAINED, that the City Manager or his authorized 46 designee is hereby authorized to execute the Agreement; and 47 48 BE IT FURTHER ORDAINED, that this Ordinance shall not be in effect until 49 such time as Paul David Chavez and the City Manager or his authorized designee execute 50 the Agreement. 51 17th 52 Oct Adopted by the Council of the City of Virginia Beach, Virginia, on the 53 day of , 2017. CA14019 R-1 PREPARED: 09/05/17 \\vbgov com\dfs1\applications\citylaw\cycom32\wpdocs\d005b025\0040247B.doc APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY AND FORM: i' •UBLI / (IRKS, E L ESTATE _.rT' A917E'R SENIOR CITY ATTORNEY 2 "EXHIBIT A" ,�„'-4Ii7,"^f _lel% MAY 2 2019 - e the Ily On Pis 19 1 l4 - - f 03 ere as 4e1 did TI the IT sI oin P Ve es and 1r vt. p/ . cA}�rACIS The a' 3 � ,A.ft, .oPl -es D, re cDpEgJ. ereeePd sSbSAr 5°2 inT1 i S'\ LAKE JOYCE Y PROPERTY OF CIN OF W%iEw �D mi / VIRGINIA BEACH //// ___ �O30W� ioxtree 4Ejn"tM'p �ific:RIF04:� GPIN tS]6662a6B ©nn 9y.p _ S w+'Ev ..,,i _;;--.—..„_.______a___,__eriG S I Rpry _ Q0630. , �I22 5 as IOIM1'NEOBYOWER6yiid 35 \�rM E. 6. n� No oLK __—_-_ . ' 2 6. Elt# ^' N61'.47-60'E .� I x 36 22 0,DON< `" CG DAC ' I / 10 � � �. . I _ • 4 • ; � 14 , `�.O U '� • ONE eTOAYBPoCK j" —��A. n _ ia229 FCE •1. 11 D. 9 53,9 C _°OFsm xirpi 55 3 E28933 Y •'\' 1 R \\ \ 53 49' 1 A •. Kno w \� f . N61`-47 -50'E OLD 30 0ll65--1 p Vw Erman,DOCK e..uuewEv„x.rcE: e,N R=50. _ l+TD A..¢ND.n OF WOODEN Eu.H...c WEST OFDOCK-6.FEE 0.0 95952' ®TOTAL LENGTH OF WCDOEN eusEAD EA.Di DOCK-E,I FE., BATTERY I6n'. ROAD TO SAYVILLE ROAD— ts T NOTES O EDCDSAµa.: V....�,�FE.�.Evcr+DAc.nEE.EEt EE TED'[AREA DETERMINED TOZONE CD E I FOR THE CT(Of VIRGIN,/BEACH VIRGINIA DATES JAN lb 2Ol2 MAP NUND AI 0 THIS SURVEY WAS PREPARE 0 IV`HOD I TO BENEFIT OF A'DD.'REPORT AND kkAY PHYSICAL SURVEY OTS HOWPROPERDALL 010N HES OF E AFFECTING OF , LOT 10, SUBDIVISION NO.2 OF BAY LAKE PINES AND RE-SUBDIVISION OF PARCEL C"OF SUBDIVISION NO. 1 - BAY LAKE PINES IFOR "''' MEGGIN CHAVEZ AND PAUL CHAVEZ VIRGINIA BEACH, VIRGINIA I SCALE 1-=25 MAY 220'? JOHN E. SIRINE AND ASSOCIATES, LTD. SURVEvORS ENGINEERS P_ANNERS V'RG NIA REACH VIRG.SIA JO BE 455 JB 29555 0 crv 20 /. 4 , ,,,,„slye -,.;.:,:,..' vo ,,,.,, •- lb, Az- \., a... ,, _. ,,,,, --, 4 \. -- '--\:ks\00 aFtic o titin o , \ lk \ / • ao_ LOCATION MAP ENCROACHMENT REQUEST Legend & FOR City Property 97),F,4 PAUL DAVID CHAVEZ 1479-99-2840 4229 BATTERY ROAD GPIN 1479-99-2840 Feet Note: This property is not located 0 100 200 400 in AICUZ Noise Zone R,4041.d Oy PWJE gIE1p.Su0001t8441.4 Dom 1014/2017 XICADDP,ne_is ARC FAes'AGENDAIAAP59etery Rm1479-917.2840 'C �* 7 V `'O 1.3' • l+t ;liv 1 404 " . 1L44%10!1,4. 411,V.-w i0k: '\; :,' . 11: .... ..."'er • ,- . . . / • i itr 4,,' ' 1 I . kik, it r..L ..., , - , <1 114s IV ,� N.1 *v + illpi LOCATION MAP it* y ENCROACHMENT REQUEST Legend d � ";• FOR �'• _ 1:1:- �! r./ , 4*IP Oa'` p. F• PAUL DAVID CHAVEZ City Property � � ' a wrs-ss-2840 �.�! 4229 BATTERY ROAD 0 �� y rri, tip+ GPIN 1479-99-2840 v y, r � Feet �i tom► 4`5 �f 0 100 200 400 Prepared by PW•Eng.tn9 S.C.!Sernees Bir....104.1017 . 2,otects:ARC Files AGENCA MARS.Battery 8411479.99-2840 1 4229 Battery Road, Virginia Beach, Virginia Paul David Chavez Portion of Cement around pool, •. ....N. planter boxes, metal fence and dock -•• -Al. ar ,-.1. - it., it - _ 4 iiiiiit . ,.. . ,,, .. ... ` '. Y ;. = Steps, planter R �� ' "�' r boxes, decking .... 711 _s-�` .„, . .... }�►�... L► gin• ♦ n.r .- t�� r` -' • 444- r ,. ,,,r:-4 ,gym, .lett Portion of .00,..“,,,,ii' �I _ ,It'llillll1 A Cement around _;_r_.--, Metal Fence along bulkhead, _ vv pool, planter V:, ..- vinyl fence along side yard boxes, steps, { 11%166_ 14 4444•• kk A .. ' 6 chain liniA k fence. . .— - "` tt r. t ' •t. `•rL� I.' r �.. .n_ .ern ' - ' .�.ul.....l 11 .1111'1 ..;. VIII �I. Metal fencing and wooden dock ' ;III114441IIi III 111111111111 III c 1'�W e 1 4111 1111110.111 `' 1i�� 7:3:1 _ ra....ii ill 1 a i0:‘• '1' ''' till'j Metal fencing and wooden bulkhead I 4229 Battery Road, Virginia Beach, Virginia Paul David Chavez , •' -.T.; . • ,,,,, . . •- —pi,— .tiv' --- ...e: - . \.. i 1,., , . . •J t 4 , . ' • '-'.i..-) 11:`. hA • 1 / 1. . ,... . . , • : r_. ‘AI-r- ' _ ,, •., k. •1.::4F-t ih, re., ...;,..„Ag •- • - . IP Vit't I; r-w.a - - ' . , -,,, i t?.1' , Wrap,:._.-— lid- • - 1 : _ -• 1 . ',. . ' --- 10 lir ! — t• ••11011.11111 , , I /i71141711 r 'I' —-V ,4 * .- - ..., ., , • I ty II 1 '114-- I 4 , _ _ dlIN **-------- 2....r"-VigalliniMptig =, -,.., - I- Examples of nearby similar encroachments , = .1. ' ... ' ,4:• ,..e..- 4 A .- — '-- . , Bei - . 4 I'1 - -- 0 1. ;• • ,.. , r--,•411.s.-..,.., - . I ' } - —-- dab 4 ..01 •-.- ‘ i _ s .r • PREPARED BY VIRGINIA BEACH CITY ATTORNEYS OFFICE(BOX 31) EXEMPTED FROM RECORDATION TAXES UNDER SECTION 58.1-811(C)(4) THIS AGREEMENT, made this 6th day of September, 2017, by and between the CITY OF VIRGINIA BEACH, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, Grantor, "City", and PAUL DAVID CHAVEZ, HIS HEIRS, ASSIGNS AND SUCCESSORS IN TITLE, "Grantee", even though more than one. WITNESSETH: WHEREAS, the Grantee is the owner of that certain lot, tract, or parcel of land designated and described as "Lot 10, Bay Lakes Pines Subdivision"; as shown on that certain plat entitled: "Subdivision No. 2 of Bay Lake Pines Princess Anne Co. VA. and Re-Subdivision of Parcel "C" of Subdivision No. 1-Bay Lake Pines", dated December 1954, Scale,1"=100' and prepared by JNO. M. Baldwin, C. E.," and said plat is recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia in Map Book 38, at page 21, and being further designated, known, and described as 4229 Battery Road, Virginia Beach, Virginia 23455; WHEREAS, it is proposed by the Grantee to maintain an existing wooden bulkhead (154.8' long), a wooden dock (19.2' x 12'), a 48' metal fence (173.1' long), a 42" metal fence, a 42" chain link fence (23.5' long), two planter boxes, a portion of a wooden deck and steps, and a portion of a concrete patio, (collectively the "Temporary Encroachment") within the City's property; and GPIN: 1570-80-2438; CITY PROPERTY (Lake Joyce/25' Strip of Land) GPIN: 1479-99-2840; 4229 Battery Road, Virginia Beach, VA 23455 WHEREAS, in maintaining the Temporary Encroachment, it is necessary that the Grantee encroach into a portion of an existing City property known as Lake Joyce and a 25' strip of City property around the Lake Joyce the "Encroachment Area"; and WHEREAS, the Grantee has requested that the City permit the Temporary Encroachment within the Encroachment Area. WHEREAS, the Grantee agrees to preserve and protect the trees located on City property at the northwest corner of the site during any maintenance or renovation of these encroachments, and further should any trees need to be removed that the City of Virginia Beach, Parks and Recreation, Landscaping Division be notified, and mitigation of 3:1 tree planting will be required. NOW, THEREFORE, for and in consideration of the premises and of the benefits accruing or to accrue to the Grantee and for the further consideration of One Dollar ($1.00), cash in hand paid to the City, receipt of which is hereby acknowledged, the City hereby grants to the Grantee permission to use the Encroachment Area for the purpose of constructing and maintaining the Temporary Encroachment. It is expressly understood and agreed that the Temporary Encroachment will be constructed and maintained in accordance with the laws of the Commonwealth of Virginia and the City of Virginia Beach, and in accordance with the City's specifications and approval and is more particularly described as follows, to wit: A Temporary Encroachment into the Encroachment Area as shown on that certain exhibit plat entitled: "PHYSICAL SURVEY OF LOT 10, SUBDIVISION NO. 2 OF BAY LAKE PINES AND RE-SUBDIVISION OF PARCEL "C" OF SUBDIVISION NO. 1-BAY LAKES PINES FOR MEGGIN CHAVEZ AND PAUL CHAVEZ," dated May 2, 2017 and prepared by John E. Sirine and Associates, LTD., a copy of 2 which is attached hereto as "Exhibit A" and to which reference is made for a more particular description. Providing however, nothing herein shall prohibit the City from immediately removing, or ordering the Grantee to remove, all or any part of the Temporary Encroachment from the Encroachment Area in the event of an emergency or public necessity, and Grantee shall bear all costs and expenses of such removal. It is further expressly understood and agreed that the Temporary Encroachment herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30) days after the notice is given, the Temporary Encroachment must be removed from the Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such removal. It is further expressly understood and agreed that the Grantee shall preserve and protect the trees located on City property at the northwest corner of the site during any maintenance or renovation of the Temporary Encroachment, and further should any trees need to be removed that the City of Virginia Beach, Parks and Recreation, Landscaping Division be notified, and Grantee shall replace three trees for every one tree removed. It is further expressly understood and agreed that the Grantee shall indemnify, hold harmless, and defend the City, its agents and employees, from and against all claims, damages, losses and expenses, including reasonable attorney's fees, in case it shall be necessary to file or defend an action arising out of the construction, location or existence of the Temporary Encroachment. It is further expressly understood and agreed that nothing herein contained shall be construed to enlarge the permission and authority to permit the 3 maintenance or construction of any encroachment other than that specified herein and to the limited extent specified herein, nor to permit the maintenance and construction of any encroachment by anyone other than the Grantee. It is further expressly understood and agreed that the Grantee agrees to maintain the Temporary Encroachment so as not to become unsightly or a hazard. It is further expressly understood and agreed that the Grantee must obtain and keep in effect liability insurance with the City as a named insured in an amount not less than $500,000.00 per person injured and property damage per incident, combined, with the City listed as an additional insured. The company providing the insurance must be registered and licensed to provide insurance in the Commonwealth of Virginia. The Grantee will provide endorsements providing at least thirty (30) days written notice to the City prior to the cancellation or termination of, or material change to, any of the insurance policies. The Grantee assumes all responsibilities and liabilities, vested or contingent, with relation to the construction, location, and/or existence of the Temporary Encroachment. It is further expressly understood and agreed that the Temporary Encroachment must conform to the minimum setback requirements, as established by the City. It is further expressly understood and agreed that the City, upon revocation of such authority and permission so granted, may remove the Temporary Encroachment and charge the cost thereof to the Grantee, and collect the cost in any manner provided by law for the collection of local or state taxes; may require the Grantee to remove the Temporary Encroachment; and pending such removal, the City may charge the Grantee for the use of the Encroachment Area, the equivalent of what 4 would be the real property tax upon the land so occupied if it were owned by the Grantee; and if such removal shall not be made within the time ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is allowed to continue thereafter, and may collect such compensation and penalties in any manner provided by law for the collection of local or state taxes. IN WITNESS WHEREOF, Paul David Chavez, the said Grantee, has caused this Agreement to be executed by his signature. Further, that the City of Virginia Beach has caused this Agreement to be executed in its name and on its behalf by its City Manager and its seal be hereunto affixed and attested by its City Clerk. (THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK) 5 CITY OF VIRGINIA BEACH By (SEAL) City Manager/Authorized Designee of the City Manager STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of , 201_, by , CITY MANAGER/AUTHORIZED DESIGNEE OF THE CITY MANAGER OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. He/She is personally known to me. (SEAL) Notary Public Notary Registration Number: My Commission Expires: (SEAL) ATTEST: City Clerk/Authorized Designee of the City Clerk STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-wit: The foregoing instrument was acknowledged before me this day of 201_, by CITY CLERK/AUTHORIZED DESIGNEE OF THE CITY CLERK OF THE CITY OF VIRGINIA BEACH, VIRGINIA, on its behalf. She is personally known to me. (SEAL) Notary Public Notary Registration Number: My Commission Expires: 6 By Foaul Davidttfavez, Owner STATE OF CITY/COUNTY OF iAl , to-wit: / CThe foregoing instrument was acknowledged before me this �" day of 1/4Sa 2017 by PauL /A d -2.41/.e.:2___., . LAURA ANN MOORE NOTARY PUBLIC ,y-"kg / I 101 (SEAL) REG. #7534510 rotary Public COMMONWEALTH OF VIRGINIA MY COMMISSION EXPIRES NOV 30,2020 Notary Registration Number: 753q Si b My Commission Expires: ///30/aD2D APPROVED AS TO CONTENTS APPROVED AS TO LEGAL SUFFICIENCY AND FORM ç , . a !P' MEYER, ASS•CIA E CITY ATTORNEY /0/5/17 DATE PUBLIC WORKS / REAL ESTATE DEPARTMENT/ DIVISION 7 EXHIBIT A" < N N Ft M v2 2o1P Thistoend r I. - Yn. propels Shawn on This plat.and that nein and wallsof t to eshow1pftr1 N,11Ft5 , . .ceP as he e s• stand strictly w n n !hetitle line_ and In ,Y tltr aenoToo.n al Olherr.buildings ithe orepenv. a Signed — Mita!"„rl E, E LAKE JOYCE / OE FypWpEoo � y. 'tEEO O PROPERTY OF CITY OF VIRGINIA BEACH __ AE GPIN,57O-8B2435 ❑jy y, 25'STRIt �_� Onu 'I. ow OWNED NOwoRPORMEo,. �_ ap, py lMe,ae R8¢j k F NORFOLK _—___ _ kt t . a N6,'-V' 50E i`{ aMwp yWNo 1 DE 36 22' rig EE&EC 111 101 � s. VOM co ow, _ u, bµ,OO IOflYBR1oK 1 � -. n Ia�9 PEP , n A . 4 ENCE II 9 ``E� • ',v'e • e ! Povc K. 3 Er 11 2es a i } w 0 i � ' a'• 53 IB' E1 Nix :i q=SP ` :. N61 -4T-5o'E �F MI.,EII,WOGc. ncFosEHx, FEE ow 3R ME .Eo2 ]65'1 „° of lOM LENGTH Or WOODEN 0ULKFtoWEST OF OOC*eer FEET Pu EEzsoOLO a> 359.52 ©TOTAL LE„„OF w „ e runathAn€AO EAST OFOOC.-aFeer BATTERY (501ROAD N TO BAmLLE - [J STANcEx42 MET.FENCE EHCROACNESE>oz FEET Rono— �oEMEMEETEA..EEES,TFAL MEO TO0 OU sOf Q DIGANCE 12 CHAIN UNE„HOZ ENCaoAcHEs.a2 FEET 0EY CIIMCE YAE RE WN or.NATIONAL FLOOD FOP THE crry OF me �ATE°JN,.2015S E, e,°a, R MAY PHYSICAL SURVEY EAFFECTIG OF PROPERTY „PEON LOT 10, SUBDIVISION NO,2 OF BAY LAKE PINES AND MM RE-SUBDIVISION OF PARCEL "C”OF SUBDIVISION NO. 1 - BAY LAKE PINESwEa , FOR r.,S>6F - MEGGIN CHAVEZ AND PAUL CHAVEZ VIRGINIA BEACH, VIRGINIA SCAIE 1• 25' MPY21617 JOHN E. SIRINE AND ASSOCIATES, LTD. • SURVEYORS ENGINEERS PLANNERS VIRGINIA BEACH VIRGINIA DEEEEMONS - , OSE 454 dB 29555 P S 677.F 53 49 Item-V-J.7a ORDINANCES/RESOLUTIONS ITEM#67507 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinances to ACCEPT,APPROPRIATE or TRANSFER: a. $19,959 cash in-lieu-of park reservation payment from the Vineyard Subdivision and APPROPRIATE to CIP 4-500 Park Playground Renovations III Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss,John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood Council Members Abstaining: Mayor William D. Sessoms,Jr. October 17, 2017 1 AN ORDINANCE TO ACCEPT A CASH PAYMENT IN 2 LIEU OF PARK RESERVATION AND TO 3 APPROPRIATE FUNDS TO CIP # 4-500, PARK 4 PLAYGROUND RENOVATIONS III 5 6 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 7 VIRGINIA THAT: 8 9 (1) $19,959 is hereby accepted in lieu of a park reservation from the Vineyard 10 Subdivision development; and 11 12 (2) $19,959 is hereby appropriated, with local revenue increased accordingly, to 13 CIP # 4-500, Park Playground Renovations III. 14 Adopted by the Council of the City of Virginia Beach, Virginia on the 17th day of October , 2017. Requires the affirmative vote of a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: David Bradley Dana34rmeyer Budget and Management Services City Attorney's Office CA14162 R-1 October 2, 2017 LOCATION MAP % •••5f-' - 4-i -- ----i . i . 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V c , .- • 4,, ,,,c.;«... .i.„.._ Land High \‘-‘•.;;.`•.:.‘•'!,'. ,.. s p-___-,:jrtiri it '•, / \''''• t' . ft st% -- - , - '?../ 'if I IP 4. • --,,, •• t C,- *;411-it•'••: 1 iliriliF '-'•:.'li•s`--'•••• i; -TrJ'A‘'!"41;• .-.. 0%,.,..., 1 .- •-1 ,-,,S.,+- .I'Prr. .-...1,.,.,,,•,, rm., ...I., ......,,.1!,;,-",-", s-w, :,..;,:,,,,o ,0,--Ri•-. •,-..71, .;'..., • 4 , -,,,...-4:';.;::---.--;::,...-.,--.;,.. t: .....,..„.... . ..., .. ..........,:, .f.., .....,......2,..- Itsr.,,,-,4 •:....,--i'.,,,,'--,,,,,,,,,,,,,, .?.:..;,,.. 0 .,-.! vi • tic'• . L ik, 16, --- .. - ,,,,- ..), , • ••,.. ., _ -- X - COBEg0 rrJPgO� 'gi.yA YrFa!:..„Vpz City Council Policy .::::dits Title: Cash Payment in Lieu of Park Reservation Index Number: 3.01 Date of Adoption: Date of Revision: Page 1 of 2 1.0 Purpose and Need for Policies and Procedures Section 4.5 of the Subdivision Ordinance, Public Sites and Open Spaces, has been used as the tool to acquire neighborhood parks and open space in developing areas. Section 4.5 is also a tool for acquiring sensitive environmental land. It requires the developer to reserve a parcel of land for open space and recreational purposes according to a formula based on lot size. The City has the option of purchasing this reserved land within five years at current market value. The following alternatives to reservation are currently available in the Subdivision Ordinance: Dedication: Dedication of land at no cost to the City. Dedication is one-half of reservation requirement specified in the Subdivision Ordinance. Other Arrangements: Other mutually agreeable arrangements approved by City Council which could include a cash payment. Homeowners'Association: Establish a homeowners' association which would own the property and would constitute an equivalent recreational amenity. As noted,Section 4.5 of the Subdivision Ordinance allows for cash payments as an alternative to reservations. Cash payments in lieu of a reservation or dedication is desirable when the dedication requirement is small (less than one acre) or due to an analysis of existing open space/recreation amenities in relation to standards based on population, it is determined that additional land is not needed. This policy is needed to clarify the process and value for determining cash payments to ensure a consistent and equitable approach for cash payments. This policy is intended as a guide for determining cash in lieu of reservations or dedications. The current subdivision ordinance cannot require cash payment in lieu of reservations or dedications. Once received, the cash payments are to be designated f or improvements within the planning area of the developing subdivision. 2.0 Policy Cash payments are recommended as an acceptable alternative to dedication of open space area when the dedication requirement is such that the resulting park space would not be a useful amenity based on statistical criteria and standards used for acquisition of park space (generally less than one acre). All cash in lieu of payments are to be determined by the City Real Estate Assessor and based on the dedication requirement multiplied by the assessed land value. In the case where a property has a current land value and market value due to land use taxation for qualifying farm and reforested property,the market value will be used to determine the cash payment. Cash payments will be due upon approval by City Council unless other arrangements are approved by City Council. 3.0 Procedure to Accomplish Policy Subdivision plans are currently reviewed for compliance with the Subdivision Ordinance as coordinated by the Planning Department. Parks and Recreation reviews all subdivision plans required to meet Section 4.5 of the Subdivision Ordinance. The procedures and policies are in place to determine the reservation or dedication requirement. The assessed value of properties is determined by the City Assessor's Office. 4.0 Responsibility and Authority The Director of Parks and Recreation shall be responsible for coordinating the review process for cash payments. Representatives from the Department of Parks and Recreation,Public Works/Real Estate,City Assessor's Office, Department of Planning, and the City Attorney's Office will review cash in lieu of payments. The City Assessor's Office will determine the assessed land value. The Director of Parks and Recreation will review the proposal for cash in lieu dedication/reservation against the City's Outdoors Plan and attach a signed finding of conformity/compliance with the Plan. 5.0 Definitions Dedication Requirement: Defined in Section 4.5 of the Subdivision Ordinance. The dedication requirement is one half of the reservation requirement. Assessed Value: Current monetary value of the property as determined by the City Assessor's Office. 6.b Specific Requirements All cash payments in lieu of park dedications are to be approved by City Council as identified in the Subdivision Ordinance. Staff will provide statistical analysis, appraisal information. calculation of the cash payment, and agreement from the developer. A cash in lieu of form and agreement will be used in this process(see attached). These items are to be included in the Agenda Request for approval of the cash payment. Approved as iS't / Aftf /, °// s to Content: Director/Administrator / Date to Legal of fl ,��/,mss.. �//�� / to Legal Sufficiency: (((///VUV A/✓�'` ✓/Ili„"'AAA��„"AAAVVV”'///^^^ ��J' City Attorney D to 'este* • • lSL n' PfpQ,3 Reviewed by: _"( „ C$:nage( , ( J Datee APPROVED BY a/ as' ) 0 CITY COUNCIL: Mayo Date ,,,Nu.E;:gc 48. 4 .(, F ' 2 u City of Virginia Beach x 411 F OUR NAPO�}� ``I�� VBgov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE In Reply Refer to 0061606 VIRGINIA BEACH,VA 2 4r0 1 FAX{757)085.5699 wsessonsevOgov om October 17, 2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act,I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on an ordinance to accept a cash payment in lieu of park reservation and to appropriate funds to CIP #4-500, Park Playground Renovations III. 2. The developer has disclosed that TowneBank is a financial services provider with respect to this transaction. 3. I have a personal interest in TowneBank, which is located at 600 22nd Street in Virginia Beach, and I will abstain from voting on this matter. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, iJii#- -` William D. Sessoms Mayor WDS/RRI 50 Item -V-J.7b ORDINANCES/RESOLUTIONS ITEM#67508 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinances to ACCEPT,APPROPRIATE or TRANSFER: b. $ 50,000 Grant from the City to the Virginia Beach Volunteer Rescue Squad, Inc. re purchase of a new Ambulance Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE TO TRANSFER $50,000 FROM THE 2 GENERAL FUND RESERVE FOR CONTINGENCY AND TO 3 PROVIDE A GRANT TO THE VIRGINIA BEACH 4 VOLUNTEER RESCUE SQUAD INC. FOR THE PURCHASE 5 OFA NEW AMBULANCE 6 7 WHEREAS, the Virginia Beach Volunteer Rescue Squad has requested a grant to 8 purchase a replacement ambulance with required equipment. 9 10 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 11 VIRGINIA BEACH, VIRGINIA: 12 13 1. That a $50,000 grant is hereby transferred from the General Fund Reserve 14 for Contingencies to the Operating Budget of the Department of Emergency 15 Medical Services; and 16 17 2. That a grant of$50,000 to the Virginia Beach Volunteer Rescue Squad Inc. is 18 hereby authorized, which is intended to assist in the purchase of a replacement 19 ambulance. Adopted by the Council of the City of Virginia Beach,Virginia on the 17th day of October 2017. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: C Arai David Bradley Dana ar eyer Department of Budget and City Attorney's Office Management Services CA14168 R-1 October 5, 2017 51 Item-V-✓.7c ORDINANCES/RESOLUTIONS ITEM#67509 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinances to ACCEPT,APPROPRIATE or TRANSFER: c. $125,000 Grant from the Virginia Tourism Authority to Economic Development re Virginia Sports Hall of Fame Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE TO APPROPRIATE $125,000 FROM 2 THE VIRGINIA TOURISM AUTHORITY TO THE 3 ECONOMIC DEVELOPMENT DEPARTMENT AND TO 4 AUTHORIZE A GRANT OF $125,000 TO THE VIRGINIA 5 SPORTS HALL OF FAME 6 7 WHEREAS, the 2017 Appropriations Act, Item 129(F)(1), included $125,000 from 8 the Virginia Tourism Authority to the City of Virginia Beach for a "regional tourism entity;" 9 10 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 11 VIRGINIA BEACH, VIRGINIA, THAT: 12 13 1) $125,000 is hereby accepted from the Virginia Tourism Authority and 14 appropriated, with state revenue increased accordingly, to the FY2017-18 15 Operating Budget of the Department of Economic Development; and 16 17 2) A grant of$125,000 is hereby authorized for the Virginia Sports Hall of Fame 18 in furtherance of the Hall of Fame's efforts to promote tourism in the Hampton 19 Roads Region. 17th Adopted by the Council of the City of Virginia Beach, Virginia on the day of October , 2017. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: L mo-, v, David Bradley Dana Harmeyer Budget and Management Servides City Attorneys Office CA14167 R-1 October 4, 2017 52 Item -V-J.7d ORDINANCES/RESOLUTIONS ITEM#67510 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson. City Council ADOPTED, BY CONSENT, Ordinances to ACCEPT,APPROPRIATE or TRANSFER: d. $1,598 from the Fire Department Gift Fund re purchase ofgrills1hr Fire Station 8 and 19 Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John K Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE TO APPROPRIATE $1,598 IN THE 2 FIRE DEPARTMENT GIFT FUND TO PURCHASE 3 GRILLS FOR FIRE STATIONS 8 AND 19 4 5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 6 VIRGINIA: 7 8 That$1,598 is hereby appropriated, with revenues increased accordingly, from the 9 Fire Department Gift Fund to the Fire Departments FY 2017-18 Operating Budget for the 10 purchase of a grill for Fire Station 8 and a grill for Fire Station 19. Adopted by the Council of the City of Virginia Beach, Virginia on the i 7th day of October , 2017. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: ' n t J V1 "y; p '� David Bradley / Dana Harmeyer Budget and Management Services City Attorney's Office CA14165 R-1 October 4, 2017 53 Item-V-J.7e ORDINANCES/RESOLUTIONS ITEM#67511 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, BY CONSENT, Ordinances to ACCEPT,APPROPRIATE or TRANSFER: e. $55,800 from the Police Federal and State Seized Assets Special Revenue Fund re crime scene technology and canine replacement Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 1 AN ORDINANCE TO APPROPRIATE FUND BALANCE OF 2 THE POLICE FEDERAL AND STATE SEIZED ASSETS 3 SPECIAL REVENUE FUND TO PURCHASE TECHNOLOGY 4 AND CANINES 5 6 NOW, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 7 VIRGINIA: 8 9 That $55,800 is hereby appropriated, with revenues increased accordingly, from 10 the Fund Balance of the Police Federal and State Seized Assets Special Revenue Fund 11 to the Operating Budget of the Police Department to upgrade crime scene technology 12 and to purchase replacement canines. Octo 64edoptedr by the Council of the City of Virginia Beach, Virginia on the 17 thday of 2017. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: H - ! � -��- David Bradley Dana Harmeyer Budget and Management Services City Attorney's Office CA14163 R-1 October 2, 2017 54 Item—V-If PLANNING ITEM#67512 1. WAVE CHURCH MODIFICATION OF CONDITIONS 2. EVERGREEN VIRGINIA,LLC MODIFICATION OF CONDITIONS and CONDITIONAL USE PERMIT 3. METAMORPHOSIS SALON AND SPA CONDITIONAL USE PERMIT 4. ALAN ZINKE CONDITIONAL USE PERMIT 5. HOLLAND SOUTH INVESTMENTS,LLC CONDITIONAL CHANGE OF ZONING 6. OANH DANG CONDITIONAL USE PERMIT 7. ATLANTIC WILDFOWL HERITAGE MUSEUM CONDITIONAL USE PERMIT 8. EYE CANDY LASH BOUTIQUE CONDITIONAL USE PERMIT 9. SHYAN AND JEREMY CSTALOS CONDITIONAL USE PERMIT 10.SXCW PROPERTIES, LLC CONDITIONAL USE PERMIT MAYOR SESSOMS WILL ABSTAIN ON ITEM#2a/b MAYOR SESSOMS WILL ABSTAIN ON ITEM#5 MAYOR SESSOMS WILL ABSTAIN ON ITEM#6 MAYOR SESSOMS WILL ABSTAIN ON ITEM#9 October 17, 2017 55 Item -V-K PLANNING ITEM#67513 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, BY CONSENT: Itemsl, 2a/b(MAYOR SESSOMS ABSTAIN), 3, 5(MAYOR SESSOMS ABSTAIN), 6(MAYOR SESSOMS ABSTAIN), 7, 8 and 9(MAYOR SESSOMS ABSTAIN) of the PLANNING AGENDA Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 56 Item-V-K.Ib PLANNING ITEM#67514 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED,BY CONSENT: Ordinance upon application of WAVE CHURCH for Modification of Conditions re a development of a turf field and picnic shelter at 1000 North Great Neck Road (last modified August 14, 2015)DISTRICT 5—LYNNHAVEN BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of WAVE CHURCH for Modification of Conditions re a development of a turf field and picnic shelter at 1000 North Great Neck Road east modified August 14, 2015) (GPIN 2408137769)DISTRICT 5—LYNNHAVEN The following conditions shall be required: 1. Subject to the conditions below, an artificial turf field,picnic shelter, and associated landscape area may be installed at the location shown on the Plan titled "WAVE CHURCH- Great Neck Road- Virginia Beach, Virginia - SITE PLAN,"prepared by Tymoff&Moss Architects, dated June 26, 2008. a. Any additional use, beyond that allowed above, of the area shown as Recreational Area'on the Site Plan referenced above shall be as shown on that Plan. h. The size and configuration of the area designated for the playfield and picnic shelter shall be in substantial conformance with that shown on the Plan labeled, "Playfield and Picnic Shelter for Wave Church, Great Neck Road,"dated August 30, 2017. c. The size and architectural design of the picnic shelter shall be substantially as shown on the submitted Plans titled "Foundation Plan, Elevations, and Notes, PICNIC SHELTER, WAVE CHURCH,"dated 18 May 2017. d. Consistent with intent of Condition Six (6)for the future athletic and recreational fields, there shall be no exterior lighting of the area designated for the playfield or picnic shelter. Low-level lighting within the picnic shelter shall be allowed when the shelter is in use. e. There shall be no use of the playfield and/or picnic shelter between the hours of 10:00 PM and 8:00 AM 2. The applicant shall install street frontage landscaping consistent with the requirements of the Site Plan Ordinance along North Great Neck Road where none currently exists. This Ordinance shall be effective in accordance with Section 107(/)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. October 17, 2017 57 Item -V-K.16 PLANNING ITEM#67514 (Continued) Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 58 Item—V R.2a/b PLANNING ITEM#67515 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of EVERGREEN VIRGINIA, LLC at 3033, 3025, 3001 &2981 Virginia Beach Boulevard DISTRICT 6—BEACH a. Modification of Conditions to expand an existing sales and service building(last modified February 22, 2000) b. Conditional Use Permit to add car wash BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of EVERGREEN VIRGINIA, LLC at 3033, 3025, 3001 & 2981 Virginia Beach Boulevard (GPINs 1497158417, 1497250372, 1497252343& 1497253405)DISTRICT 6—BEACH a. Modification of Conditions to expand an existing sales and service building(last modified February 22, 2000) b. Conditional Use Permit to add a car wash The following conditions shall be required: 1. The development and landscape of the Site shall substantially conform with the submitted layout entitled "Conceptual Site Layout & Landscape Plan of Checkered Flag Jaguar-Land Rover 3033 Virginia Beach Blvd. Virginia Beach, VA"prepared by MSA, P.C., dated April 7, 2017, and annotated "MSA PROD #14088C" as depicted on page 8 of this report as exhibited to the Virginia Beach City Council and are on file with the Department of Planning and Community Development. 2. Architectural design and colors shall conform with the "Schematic Drawings for Checkered Flag Jaguar/Land Rover 3033 Virginia Beach Boulevard, Virginia Beach, VA 23452" prepared by Covington Hendrix Anderson, dated May 18, 2017. Said elevations have been exhibited to the Virginia Beach City Council and are on file with the Department of Planning and Community Development. 3. The spaces for display of motor vehicles shall be clearly marked as depicted on the submitted Site Layout. Customer parking within the areas shown on the Site Layout Exhibit referenced in Condition No. 1 above shall be clearly marked by sign or pavement markings as such and shall not be used for the display of vehicles for sale. 4. Vehicles shall not be displayed on platforms or elevated above the parking lot. 5. All motor vehicle repairs and painting shall take place inside the building. 6. No outside storage of vehicles in a state of obvious disrepair, equipment, parts, or materials shall be permitted. 7. No tires, merchandise, or parts for sale shall be displayed outside. 8. Category I screening shall be provided along the western property line adjacent to the Historical and Cultural District. 9. No outside paging or amplified music system shall be permitted. October 17, 2017 59 Item—V-K.2o/b PLANNING ITEM#67515 (Continued) 10. The building signage shall not be a "box sign," but rather either externally lit or constructed of raceway-mounted channel letters with L.E.D. illumination. There shall be no neon or electronic display signs or accents installed on any wall area of the exterior of the building or on the doors. No window signage, portable or nonstructural signs shall be permitted. Any on-site signage for the automobile sales operation shall meet the requirements of the City Zoning Ordinance. 11. There shall be no decorative pennants, strings of light bulbs, spinners,feather flags, ribbons, streamers, air dancers, inflatables or other similar advertising items located on the Site. 12. Use of the car wash by the general public shall not be permitted. This Ordinance shall be effective in accordance with Section 107(1)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss,John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood Council Members Abstaining: Mayor William D. Sessoms,Jr. October 17, 2017 acANIKBEitcy '`, 11, �_ � _� �r> City of Virginia Beach ry; Hs N° r OUR N41O VLS V V V.COIiI WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE In Reply Refer to 0061608 VIRGINIA BEACH,VA 25456.9000 (757)5654581 FAX(757}385-5699 wsessomsscyw.com October 17,2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of Evergreen Virginia,LLC for a conditional use permit and modification of conditions for a conditional use permit for property located at 3033, 3025, 3001, 2981 Virginia Beach Boulevard 2. The developer has disclosed that TowneBank is a financial services provider with respect to this transaction. 3. I have a personal interest in TowneBank, which is located at 600 22"n Street in Virginia Beach, and I will abstain from voting on this matter. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, William D. Sessoms Mayor WDS/RRI 60 Item-V-K.3 PLANNING ITEM#67516 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of METAMORPHOSIS SALON AND SPA and E T ENTERPRISES, LLC for a Conditional Use Permit re a tattoo parlor, body piercing at 624 Independence Blvd, Suite 102 DISTRICT 4—BAYSIDE BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of METAMORPHOSIS SALON AND SPA and E T ENTERPRISES,LLC for a Conditional Use Permit re a tattoo parlor, body piercing at 624 Independence Blvd, Suite 102 (GPIN 1477499345DISTRICT 4—BAYSIDE The following conditions shall be required: 1. A Business License for the Tattoo Parlor shall not be issued to the applicant without the approval of the Health Department for consistency with the provisions of Chapter 23 of the City Code. 2. The actual application of tattoos shall not be visible from the exterior of the establishment or from the waiting and sales area within the establishment. 3. Any on-site signage for the establishment shall meet the requirements of the City Zoning Ordinance, and there shall be no neon, electronic display or similar sign installed on the exterior of the building, in any window or on the doors. Window signage shall not be permitted. A separate sign permit shall be obtained from the Planning Department for the installation of any new signs This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent.' James L. Wood October 17, 2017 61 Item-V-K.4 PLANNING ITEM#67517 The following individuals registered to speak: Alan Zinke, 2252 Creeks Edge Drive, Phone: 804-402-3809, spoke in SUPPORT Harry Biela, 2140 Creeks Edge Drive, Phone: 816-4500, spoke in SUPPORT Joan Ryan, 2164 Marina Shores Drive, Phone: 481-3630, spoke in OPPOSITION Laura Maxson, 2165 Creeks Edge Drive, Phone:227-5014, spoke in OPPOSITION. Kevin McGree, 2132 Marina Shores Drive, spoke in OPPOSITION Upon motion by Councilman Moss, seconded by Councilman Davenport, City Council APPROVED, and CONDITIONED: Ordinance upon application of ALAN ZINKE for a Conditional Use Permit re a home occupation -firearms sales at 2252 Creeks Edge Drive DISTRICT 5—LYNNHAVEN BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of ALAN ZINKE for a Conditional Use Permit re a home occupation - firearms sales at 2252 Creeks Edge Drive(GPIN 14994859752252)DISTRICT 5—LYNNHA VEN The following conditions shall be required: 1. The applicant shall obtain and maintain a Federal Firearms License through the Bureau of Alcohol, Tobacco, Firearm and Explosives, as required by law. 2. The Home Occupation shall not create noise, dust, vibration, smell, smoke, glare, electrical interference,fire hazard or any other hazard or nuisance to any greater or more frequent extent than would normally be expected in the neighborhood under normal circumstances wherein no home occupation exists. 3. There shall be no sign identing the business on the exterior of any building on the property or within the yard of the property. 4. There shall he no more than five (5) hand-to-hand transactions per month at the dwelling. 5. Delivery of firearms to the property shall be received on the applicant's property only, secured by the applicant's signature. 6. Not more than twenty (20) percent of the floor area of the dwelling unit and accessory structures shall be used in the conduct of activity with the home occupation. 7. Anyfirearm orfirearm parts kept on the property shall be stored in a locked, secured vault or similar container. The applicant shall contact the Police Department's Crime Prevention Office to arrange for a meeting at the property for the purpose of conducting a security assessment. A report shall be written by the Police Department, a copy provided to the applicant, the Planning Department and a copy retained by the Police Department. October 17, 2017 62 Item -V-K.4 PLANNING ITEM#67517 (Continued) S. All small arms ammunition, primers, smokeless propellants and black powder propellants stored or awaiting transfer at the residence shall comply with Section 3306 of the Virginia Statewide Fire Prevention Code and NFPA 495. 9. There shall he no more than one (1) employee, other than the home owner, on the property associated with this home-based business. This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 63 Item-V-KS PLANNING ITEM#67518 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, AS PROFFERED, BY CONSENT: Ordinance upon application of HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Change of Zoning from B-IA Limited Business to Conditional B-2 Community Business at 3420 Holland Road DISTRICT 3—ROSE HALL BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Change of Zoning from B-IA Limited Business to Conditional B-2 Community Business at 3420 Holland Road (GPIN 1486823088)DISTRICT 3—ROSE HALL The following conditions shall be required: An agreement encompassing Proffers shall be recorded with the Clerk of Circuit Court. This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood Council Members Abstaining: Mayor William D. Sessoms,Jr. October 17, 2017 1 o Alz s 0CITY OF VIRGINIA BEACHINTER-OFFICE CORRESPONDENCE °t ... .„_+' In Reply Refer To Our File No. OF-9925 DATE: October 6, 2017 TO: Mark D. Stiles DEPT: City Attorney FROM: B. Kay WilsonVIZ DEPT: City Attorney RE: Conditional Zoning Application; Holland South Investments, LLC The above-referenced conditional zoning application is scheduled to be heard by the City Council on October 17, 2017. I have reviewed the subject proffer agreement, dated June 30, 2017 and have determined it to be legally sufficient and in proper legal forth. A copy of the agreement is attached. Please feel free to call me if you have any questions or wish to discuss this matter further. BKW/ka Enclosure cc: Nancy Bloom HOLLAND SOUTH INVESTMENTS, LLC, a Virginia limited liability company TO(PROFFERED COVENANTS, RESTRICTIONS AND CONDITIONS) CITY OF VIRGINIA BEACH THIS AGREEMENT, made this 301h June, 2017, by and between HOLLAND SOUTH INVESTMENTS, LLC, a Virginia limited liability company, Grantor; and THE CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia, Grantee. WITNESSETH: WHEREAS, the Grantor is the owner of a certain parcel of property located in the Rose Hall District of the City of Virginia Beach, containing approximately 1.363 acres which is more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. Said parcel is herein referred to as the'Property";and WHEREAS,the party of the Grantor has initiated a conditional amendment to the Zoning Map of the City of Virginia Beach, Virginia, by petition addressed to the Grantee so as to change the Zoning Classification of the Property from B-IA Limited Community Business District to Conditional 13-2 Community Business District; and WHEREAS, the Grantee's policy is to provide only for the orderly development of land for various purposes through zoning and other land development legislation; and WHEREAS, the Grantor acknowledges that the competing and sometimes incompatible development of various types of uses conflict and that in order to permit ' differing types of uses on and in the area of the Property and at the same time to recognize the effects of change that will be created by the Grantor's proposed rezoning, certain reasonable conditions governing the use of the Property for the protection of the community that are not generally applicable to land similarly zoned are needed to resolve the situation to which the Grantor's rezoning application gives rise; and GPIN: 1486-82-3088-0000 PREPARED BY �7B SYCESIHII1IWN. Prepared by: MN MAI F 11W.Pt'. K.Edward Bourdon,Jr.,Esquire VSB/22160 Sykes,Bourdon,Ahern k Levy,P.C. 281 Independence Boulevard Pembroke One. Fifth Floor Virginia Beach,Virginia 23462 WHEREAS, the Grantor has voluntarily proffered, in writing, in advance of and prior to the public hearing before the Grantee, as a part of the proposed amendment to the Zoning Map with respect to the Property, the following reasonable conditions related to the physical development, operation,and use of the Property to be adopted as a part of said amendment to the Zoning Map relative and applicable to the Property, which has a reasonable relation to the rezoning and the need for which is generated by the rezoning. NOW, THEREFORE, the Grantor, its successors, personal representatives, assigns, grantees, and other successors in title or interest, voluntarily and without any requirement by or exaction from the Grantee or its governing body and without any element of compulsion or grid pro quo for zoning,rezoning,site plan,building permit,or subdivision approval, hereby makes the following declaration of conditions and restrictions which shall restrict and govern the physical development, operation, and use of the Property and hereby covenants and agrees that this declaration shall constitute covenants running with the Property,which shall be binding upon the Property and upon all parties and persons claiming under or through the Grantor, its successors, personal representatives,assigns, grantees,and other successors in interest or title: The Property is developed with the "Holland South Shopping Center" substantially shown on that certified and sealed Physical Survey of 3420 HOLLAND ROAD, VIRGINIA BEACH, VIRGINIA", dated 8-31-o5, prepared by Ward M. Holmes Land Surveyor, P.C., which has been exhibited to the Virginia Beach City Council and is on file with the Virginia Beach Department of Planning(hereinafter"Physical Survey"). 2. The Property may be used for those uses (permitted or with an approved Conditional Use Permit) as allowed in the B-2 Zoning District under the Grantee's C-Z.O., with the following exceptions, which are not permitted: (a) Animal pounds,shelters or commercial kennels; (b) Building Mounted Antennas; (c) Boat Sales; (d) Commercial Parking Garages, Parking Structures and Storage Garages; '(e) Wholesaling and Distribution Operations; (I) Grocery Stores, Carry-Out Food Stores and Convenience Stores; (g) Liquor Stores; PREPARED BY (h) Colleges and Universities, public or private; Svirs.W.URIgN, (i) Communications Towers; Ell;WENN&I.tW.CC. (j) Mini-Warehouses; (k) Automobile Repair Garages; (1) Automobile Service Stations; 2 (m) Bars or Nightclubs;or (n) Borrow Pits. 3. All outdoor lighting shall be shielded, deflected, shaded and focused to direct light down onto the premises and away from adjoining property. 4. Further conditions may be required by the Grantee during detailed Site Plan review and administration of applicable City codes by all cognizant City agencies and departments to meet all applicable City code requirements. All references hereinabove to B-2 District and to the requirements and regulations applicable thereto refer to the Comprehensive Zoning Ordinance and Subdivision Ordinance of the City of Virginia Beach, Virginia, in force as of the date of approval of this Agreement by City Council, which are by this reference incorporated herein. The above conditions, having been proffered by the Grantor and allowed and accepted by the Grantee as part of the amendment to the Zoning Ordinance, shall continue in full force and effect until a subsequent amendment changes the zoning of the Property and specifically repeals such conditions. Such conditions shall continue despite a subsequent amendment to the Zoning Ordinance even if the subsequent amendment is part of a comprehensive implementation of a new or substantially revised Zoning Ordinance until specifically repealed. The conditions, however, may be repealed, amended, or varied by written instrument recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and executed by the record owner of the Property at the time of recordation of such instrument, provided that said instrument is consented to by the Grantee in writing as evidenced by a certified copy of an ordinance or a resolution adopted by the governing body of the Grantee, after a public hearing before the Grantee which was advertised pursuant to the provisions of Section 15.2-22og of the Code of Virginia, 1950, as amended. Said ordinance or resolution shall be recorded along with said instrument as conclusive evidence of such consent, and if not so recorded, said instrument shall be void. The Grantor covenants and agrees that: (t) The Zoning Administrator of the City of Virginia Beach, Virginia, shall be PREPARED BY vested with all necessary authority, on behalf of the governing body of the City of Virginia SYK&S.1t017RIN)N. ARCRN&11w..er_ Beach, Virginia, to administer and enforce the foregoing conditions and restrictions, including the authority (a) to order, in writing, that any noncompliance with such 3 conditions be remedied; and (b) to bring legal action or suit to insure compliance with such conditions, including mandatory or prohibitory injunction, abatement, damages,or other appropriate action,suit,or proceeding; (2) The failure to meet all conditions and restrictions shall constitute cause to deny the issuance of any of the required building or occupancy permits as may be • appropriate; (3) If aggrieved by any decision of the Zoning Administrator, made pursuant to these provisions, the Grantor shall petition the governing body for the review thereof • prior to instituting proceedings in court; and (4) The Zoning Map may show by an appropriate symbol on the map the existence of conditions attaching to the zoning of the Property, and the ordinances and the conditions may be made readily available and accessible for public inspection in the office of the Zoning Administrator and in the Planning Department, and they shall be recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia, and indexed in the names of the Grantor and the Grantee. • PREPARED BY. SIM.BOUBIIDN. AHURN&tINY.PC: 4 WITNESS the following signature and seal: Grantor: Holland South Investments, LLC, a Virginia limited liability company By: 37-1167<.,4-4-- (SEAL) Diane S. Monroe, Manager STATE OF VIRGINIA CITY OF VIRGINIA BEACH,to-wit: The foregoing instrument was acknowledged before me this 30th day of June, 2017, by Diane S. Monroe, Manager of Holland South Investments, LLC, a Virginia limited liability company,Grantor. A4Notary p c�rn tl My Commission Expires: August 31, 2018 Notary Registration Number: 192628 \, t .t PREPARED BY SVrrS.R0t'RtNJN. ISM ANERN&LLYY,Rf. 5 EXHIBIT"A" ALL THAT certain tract, piece or parcel of land with the buildings and improvements thereon, currently known as 3420 Holland Road, situate, lying and being in the City of Virginia Beach, Virginia, numbered and designated as Parcel N, as shown on the certain plat entitled, "SUBDIVISION PLAT OF PROPERTY OF ARAGONA-GARCIA ENTERPRISES, INC.", which plat is duly recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach,Virginia, in Map Book 141,at Page 7. GP1N, 1486-82-3088-0000 H:\AM\Conditional Rewning\Holland South investments\Proffer Agreement.doc PHrP$w 9Y: SYI L\.UOL'NDON. AUFkN&LINK PC. 6 GENU BEgC v 5 cCity of Virginia Et cacti qkc q tH."q UUqNPi\U�J tilt' Vtigov tom WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING I 2401 COURTHOUSE DRIVE In Reply Refer to 0061609 VIRGINIA BEACH,VA 234509000 P y (757)355-4581 FAX 1757)385-5699 wsessomse vbgov.cam October 17, 2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of Holland South Investments, LLC for a conditional change of zoning for property located at 3420 Holland Road. 2. The applicant has disclosed that TowneBank is a financial services provider with respect to this transaction. 3. I have a personal interest in TowneBank, which is located at 600 22' Street in Virginia Beach, and I will abstain from voting on this matter. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, „ kWilliam D. Sessoms Mayor WDS/RRI 64 Item -V-I46 PLANNING ITEM#67519 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of OANH DANG and HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Use Permit re a tattoo parlor and body piercing at 3420 Holland Road DISTRICT 3—ROSE HALL BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of OANH DANG and HOLLAND SOUTH INVESTMENTS, LLC for a Conditional Use Permit re a tattoo parlor and body piercing at 3920 Holland Road (GPIN 1486823088) DISTRICT 3—ROSE HALL The following conditions shall be required: 1. A business license for the Tattoo Parlor and Body Piercing establishment shall not be issued to the applicant without the approval of the Health Department for consistency with the provisions of Chapter 23 of the City Code. 2. The actual application of tattoos and body piercings shall not be visible from the exterior of the establishment or from the waiting and sales area within the establishment. 3. Any on-site signage shall meet the requirements of the City Zoning Ordinance, and there shall be no neon, electronic display or similar sign installed on the exterior of the building or in any window, or on the doors. Window signage shall not be permitted. A separate sign permit shall be obtained from the Planning Department for the installation of the signage. 4. Tattooing on Site shall be limited to microblading permanent makeup and other customary cosmetic applications associated with the Beauty School and Salon. Advertising for any other type of tattoo application from the subject site, except as specified above, shall not be permitted. This Ordinance shall be effective in accordance with Section 107(f) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. October 17, 2017 65 Item -V-K 6 PLANNING ITEM#67519 (Continued) Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara Al. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss,John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood Council Members Abstaining: Mayor William D. Sessoms,Jr. October 17, 2017 www GINS BEAC rci _ r -y' '`1 ? City of VirginBh Vit- it-ii eacv , a 5-3 Oyu ce 0 OI R NA90 Y V6gov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING/ 2001 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 (751)385-4581 In Reply Refer to 0061610 FAX(757)335-5890 wsessomx®wgov corn October 17, 2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of Oanh Dang for a conditional use permit for property located at 3420 Holland Road and owned by Holland South Investments, LLC. 2. The property owner has disclosed that TowneBank is a financial services provider with respect to this transaction. 3. I have a personal interest in TowneBank, which is located at 600 22"a Street in Virginia Beach, and I will abstain from voting on this matter. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, 9 < k bya / ms William D. Sessoms Mayor W DS/RR I 66 Item -V-K 7 PLANNING ITEM#67520 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of ATLANTIC WILDFOWL HERITAGE MUSEUM and THE CITY OF VIRGINIA BEACH for a Conditional Use Permit re an open air market at 1113 Atlantic Avenue DISTRICT 6—BEACH BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of ATLANTIC WILDFOWL HERITAGE MUSEUM and THE CITY OF VIRGINIA BEACH for a Conditional Use Permit re an open air market at 1113 Atlantic Avenue (GPINs 2427255317& 2427255322) DISTRICT 6—BEACH The following conditions shall be required: 1. The Mobile Vendor cart shall be located on the southern patio, as designated on the Site layout on page 4 of this report. 2. No food trucks or other vendors shall be permitted to operate on this property as part of the Open-Air Market. 3. The grill shall he located no closer than ten (10)feet from any structure, or the minimum distance required by the Virginia Uniform Statewide Building Code standard, to maintain fire safety. 4. This Conditional Use Permit is approved for a period of one (1) year with an Administrative Review by the Planning Director. The Conditional Use Permit shall continue thereafter with an annual renewal, if deemed acceptable by the Planning Director. This Ordinance shall be effective in accordance with Section 107(/)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent.' James L. Wood October 17, 2017 67 Item -V-K8 PLANNING ITEM#67521 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of EYE CANDY LASH BOUTIQUE and HOLLAND PLAZA SHOPPING CENTER,LLC for a Conditional Use Permit re a tattoo parlor at 4322 Holland Plaza DISTRICT 3—ROSE HALL BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of EYE CANDY LASH BOUTIQUE and HOLLAND PLAZA SHOPPING CENTER, LLC for a Conditional Use Permit re a tattoo parlor at 4322 Holland Plaza (GPIN 1476975253)DISTRICT 3—ROSE HALL The following conditions shall be required: 1. A business license for the Tattoo Parlor shall not be issued to the applicant without the approval of the Health Department for consistency with the provisions of Chapter 23 of the City Code. 2. The actual application of tattoos shall not be visible from the exterior of the establishment or from the waiting and sales area within the establishment. 3. Any on-site signage for the tattoo establishment shall meet the requirements of the City Zoning Ordinance, and there shall be no neon or electronic display signs or accents, installed on any wall area of the exterior of the building, in or on the windows or on the doors. The building signage shall not be a "box sign". There shall be no window signage permitted. A separate sign permit shall be obtained from the Department of Planning and Community Development for the installation of the signage. This Ordinance shall be effective in accordance with Section 107(7)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 68 Item-V-K.9 PLANNING ITEM#67522 Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED, and CONDITIONED, BY CONSENT: Ordinance upon application of SHYAN J. and JEREMEY RYAN CSTALOS for a Conditional Use Permit re a family day-care home at 1921 Perrel Street DISTRICT 4— BAYSIDE BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of SHYAN J. and JEREMEY RYAN CSTALOS for a Conditional Use Permit re a family day-care home at 1921 Perrel Street(GPIN 1479160746)DISTRICT 4—BAYSIDE The following conditions shall be required: 1. Arrival and departure times shall be staggered to avoid vehicular congestion. 2. The Family Day-Care home shall be limited to a total of twelve (12) children, other than children living in the home. 3. The applicant shall maintain a license with the Virginia Department of Social Services for child care. 4. No more than one (I)person, other than the applicant, shall assist with the operation ofthe Family Day-Care home at any one time. 5. Any sign idenlfing the home occupation shall be non-illuminated not more than one (1)square foot in area and mounted flat against the residence. 6. The applicant shall obtain all necessary permits and inspections from the City of Virginia Beach. Prior to operation, the applicant shall obtain a Certificate of Occupancy from the Building Official's Office for use of the house as a Family Day- Care home. This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, the Seventeenth day of October, Two Thousand Seventeen. Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara Al. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss,John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood Council Members Abstaining: Mayor William D. Sessoms,Jr. October 17, 2017 a "` 1 S City of Vir inia Beach m` is OA of V13vov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAVOR BUILDING 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23458-9000 In Reply Refer to 0061611 (757)385-5889 FAN11s v385v n wse950ms0vrgOvcorn October 17, 2017 Mrs. Ruth Hodges Fraser, MMC City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Fraser: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of Shyan J. Csatlos for a conditional use permit for property located at 1921 Pen-el Street and owned by Shyan J. &Jeremy Ryan Csatlos. 2. The applicant has disclosed that TowneBank is a financial services provider with respect to this transaction. 3. I have a personal interest in TowneBank, which is located at 600 22"° Street in Virginia Beach, and I will abstain from voting on this matter. Please record this declaration in the official records of the City Council. Thank you for your assistance. (Sincerely, /Sii nncce�r`eell y,, William D. SessomLs Mayor WDS/RRI 69 Item-V-K10 PLANNING ITEM#67523 Upon motion by Council Lady Kane, seconded by Councilman Dyer, City Council DEFERRED TO NOVEMBER 7, 2017: Ordinance upon application of SXCW PROPERTIES II, LLC and FULTON BANK, N.A. for a Conditional Use Permit re a car wash and service station at 3264 Holland Road (Deferred September 19, 2017)DISTRICT 3—ROSE ILILL Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 70 ITEM V-L APPOINTMENTS ITEM#67524 BY CONSENSUS, City Council RESCHEDULED the following APPOINTMENTS: AGRICULTURE ADVISORY COMMITTEE BEACHES and WATERWAYS ADVISORY COMMISSION MILITARY ECONOMIC DEVELOPMENT ADVISORY COMMITTEE(MEDAC) PROCESS IMPROVEMENT STEERING COMMITTEE STORMWATER APPEALS BOARD VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION October 17, 2017 71 ITEM V-L APPOINTMENTS ITEM#67525 Upon NOMINATION by Vice Mayor Jones, City Council APPOINTED: MARYNELL GORDON Unexpired term thru 06/30/2019 ARTS and HUMANITIES COMMISSION Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara Al. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 72 ITEM V-L APPOINTMENTS ITEM#67526 Upon NOMINATION by Vice Mayor Jones, City Council REAPPOINTED: THOMAS ATHERTON RUTH BELL JIMMIE A. KOCH MORTON SAVELL MICHAEL W.SCHOOLEY Two year term 10/17/2017—09/17/2019 BOARD OF BUILDING CODE APPEALS Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 73 ITEM V-L APPOINTMENTS ITEM#67527 Upon NOMINATION by Vice Mayor Jones, City Council APPOINTED: KEVIN P. KEMP Four year term 10/17/2017—09/30/2021 HOUSING ADVISORY BOARD Voting.- 10-0 Council Members Voting Aye: Jessica P. Abbott, Al Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 74 ITEM V-L APPOINTMENTS ITEM#67528 Upon NOMINATION by Vice Mayor Jones, City Council REAPPOINTED: SHARON FELTON—At Large MICHAEL FENTRESS-Bayside Three year term 09/01/2017—08/31/2020 PARKS and RECREATION COMMISSION Voting: 10-0 Council Members Voting Aye: Jessica P. Abbott, M. Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin and Rosemary Wilson Council Members Absent: James L. Wood October 17, 2017 75 Item—V-O ADJOURNMENT ITEM#67529 Mayor William D.Sessoms,Jr., DECLARED the City Council Meeting ADJOURNED at 6:44 P.M. anda Finley:Ba es, C Chief Deputy City Clerk • .� th Hodges Fraser, MMC William D. Sessoms,Jr. City Clerk Mayor City of Virginia Beach Virginia October 17, 2017