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03-20-2018 MINUTES F c '11 o 6 �l's9ks4ai:,e^G1 e 0,0 VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 20, 2018 Mayor William D. Sessoms, Jr., called to order the City Manager's Briefings on the FY2018-19 RESOURCE MANAGEMENT PLAN (Budget) and CAPITAL IMPROVEMENT PLAN (CIP) — PARKS and RECREATION in the City Council Conference Room, Tuesday, March 20, 2018, at 2:00 P.M Council Members Present: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: Jessica P. Abbott 2 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 2:00 P.M. I Mayor Sessoms welcomed Chad Morris, Interim Director—Parks and Recreation. Mr. Morris expressed his appreciation to the City Council for their continued support: Department of Parks and Recreation FY 2019 - 2024 CIP Budget Update to City Council March 20, 2018 VIRGINIA BEACH VBGOV.COM/PARKS PARKS&RECREATION Serving Our Citizens How does the Parks and Recreation CIP ►�-`, -- I,1 -' advance the City'a goals? se, Improving connectivity • Maintaining quality of life i. i • Protecting the environment -. • Improving community health and wellness A. • Providing safe community gathering places .,,, • Increasing sports tourism ill ire VIRGINIA BEACH VaGOV COM PARKS PARKS&RECREATION Alri March 20, 2018 3 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Here are a few of the Recent Accomplishments: • Recent Accomplishments: 4-509: Replacement of Kempsville Recreation Center . _, • Replaced the City's first community recreation center.which opened • in 1977. 1 s£:;i r- • Double gymnasium • Indoor walking/jogging track • Fitness areas with group/dance space Indoor pool with lap lanes.diving boards,and water play components Therapeutic recreation program space • Locker rooms and family changing areas Opened the 87,118 sq.ft.feat),on • Three chid development rooms June 29,2017. • Seven multi-purpose rooms • Improved parking and pedestrian access 4-039: PAAC Mufti—Purpose Athletic Field Renovations Recently completed construction of four(4)synthetic turf fields and lighting in Fell 2018. Future Improvements will include: • Parking Lot(239 spaces) • Lighting • Sidewalk/pedestrian connections __________________ • Required renovations to Landstown Road at the PMC vehicular entrance • Anticipated completion in Summer 2018 VIRGINIA BEACH VBGOV CCM.PARKS PARKS&RECREATION Recent Accomplishments: • • Shoulder widening of Western Shore Drive 4-064 City Bikeways&Trails Plan Implementation • Buckner Blvd Shared Use Path • Transit corridor shared use path study • Phasing of HVAC unit replacements 4-080:SportsPlex&Field Hockey National Training • SportsPlex building roof Center Repairs&Renovations • Facility Assessment to determine future capital repair needs • Assisted care changing facilities 4-300:Community Recreation Centers Repairs& • Cardo room HVAC dehumidification Renovations • Gym floors refinishing • Parking lot resurfacing • Underwater pool light replacement • Basketball courts at Brigadoon Pines.Pine Ridge. 4-301:Parks&Special Use Facilities Development and Witchduck Landing Parks &Renovations • Bayville Park improvements • Restroom replacement at Mt.Treshmore • Little Island Park shelter renovations 4-306:Open Space Park Infrastructure Development • Pungo Ferry demolition and parking lot &Maintenance construction • Pungo Ferry Boat Ramp replacement (design) VIRGINIA BEACH V•GOV.COMI vn a iI S PARKS&RECREATION March 20, 2018 4 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) There are two (2)projects "In The Works": In The Works: 4-044:Lynnhaven Marina Bulkhead Replacement&Facility Renovation "` - To replace the Marina Building and failed bulkhead at the ,04::;:. ;.: �f Lynnhaven Municipal Marina and to assess and address future '1 Cyi '}` capital maintenance needs for the facility • Replace failed bulkhead section _ • Assess the condiCon of the remainder of the marina 4-503:Parks&Recreation Administration Offices Relocation • 27,000 ft.Princessbusg and sq.ft.storagebuilding • Locatedelocin 1Anne Commons(near P AC) oust • Relocation of 115 team members currently housed at ' '� o 2289 Lynnhaven Parkway(Citywide) I'i1 o Municipal Center Buildings 19&21 ----is _ • Parking spaces for overflow at games,events,and tournaments • Completion:February 2018 • Relocation: Started in February,next phase will be March 2018 VIRGINIA BEACH °y ° _ PARKS&RECREATION The trend in the Parks and Recreation CIP for the next six (6) years is an increased focus on Facility Repair and Renovation versus New Facility Development: Parks and Recreation CIP Projects Funded by Type FY18 FY19 FY19-24 ap ft 40 •Facility Replacement(21.1%) ■Facility Replacement(4.8%) El Facility Replacement(4.6%) •Facility Repair&Renovation i Facility Repair&Renovation m Facility Repair&Renovation (89. %) 9.9%) (72.5%) New ❑NewBFacility Development New❑ Facility Development ❑New Facility Developmentp (6.4%) (5.7%) (5.5%) VIRGINIA BEACH VBG°V.COM/PARKS PARKS&RECREATION 6 March 20, 2018 5 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) The next several slides show the specific breakdown of CIP projects by category and by funding. There are currently twelve (12) CIP projects for Facility Repair and Renovation: Parks&Recreation CIP Projects: Requested New Facility Development Project FY 19 4-064.City Bikeways&Trails Plan Implementation II Facility Replacement Project 4-500 Park Playground Renovations I9 _.__...___..__._.._.._....__.__._....___._. ....$400,000 Faalpair&Renovation Projects:111 4-041:Owl Creek Municipal Tennis Center Repairs&Renovations._._.__.._.___..—___.._ $0 4-080:Sportsplex&Field Hockey National Training Center Repairs&Renovations L.—_...........$226,135 4-300:Community Recreation Center Repairs&Renovations III $2,000,000 4-301:Parks and Special Use Facilities Development&Renovations I9 $1,400,660 4-302:Golf Courses Contractual Obligations I $120,000 4-303:Greenways,Scenic Waterways&Natural Areas III ___$250,000 4-305:Tennis Court Renovations I9 $300,000 4-306:Open Space Park Infrastructure Development&Maintenance II $2,500,000 4-307:Athletic Fields Lighting&Renovations 10 —__.—.___..__ $275,000 4-502:Lynnhaven Boat Ramp&Beach Facility Repairs&Renovations $0 4-517:Stumpy Lake Golf Course Lease Obligations L .$27,000 4-519:Bikeways&Trails Repairs&Renovations I _......._._......._._._.... .._.__.$280,000 • VIRGINIA BEACH VeGOV.COM/PARKS PARKS&RECREATION 7 New Facility Development Project: 4-064:City Bikeways&Trails Plan Implementation Project Description 11 Provides improvements to the network of bikeways and trails identified in the City Bikeways and Trails Plan and the Virginia Beach Outdoors Plan. V Planned for FY 19 •Sidewalk Master Plan •Violet Bank Drive path(TAP Grant) •Three Oaks path(TAP Grant) Budgeted FY 19 8475K • Hornet Drive path(FLAP Grant) VIRGINIA BEACH VBGOV.COM/PARKS PARKS&RECREATION a March 20, 2018 6 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Facility Repair&Renovation Project 4-306:Open Space Park Infrastructure Development&Maintenance Project Description - Provides capital renovations and replacements to — r *• infrastructure in City signature.metro and community parks as well as special use sites throughout the City. _ter'" Planned for FY 19 • Red Wing Park renovations • Woodstock Park renovations [Budgeted FY 19$2.5M • Mt.Trashmore Park Parking Lot replacement • Great Neck Gazebo Deck and Rail replacement • PAAC Athletic Office replacement design VIRGINIA BEACH VBGOV.COM/PARKS PARKS&RECREATION 9 Facility Repair&Renovation Project: 4-080:Sportsplex&Field Hockey National Training Center Repairs&Renovations • • 1 Project Description Required capital repairs and renovations for the Sportsplex and US Field Hockey National Training Center Planned for FY 19 •Sportsplex grandstand repairs [Budgeted FY 19 $226K •Sportsplex painting of exposed steel structure VIRGINIA BEACH VeGOV.COM/PARKS PARKS&RECREATION March 20, 2018 7 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Facility Repair&Renovation Project 4-300:Community Recreation Centers Repairs&Renovations Project Description 1 I ■ Provide preventive maintenance,capital repairs and capital renovations for the City's seven community { recreation centers including: ii • Building structural repairs 11 •Electrical systems repairs and replacements e _ •Mechanical systems repairs and replacements •Swimming pool systems repairs and replacements Planned for FY 19 •Circuit and Cardio equipment replacement •Assisted care locker room renovations Budgeted FY 19 $2M •Pool ceiling light replacements VIRGINIA BEACH VBGOV.COM/PARKS PARKS&RECREATION 11 Facility Repair&Renovation Project 4-301:Parks&Special Use Facilities Development&Renovations r. rel Project Description Funds the development/renovation of city parks and special use facilities.Renovations include parking areas. _ - restroom buildings,playgrounds,maintenance buildings, picnic shelters,dog parks,skate parks and paths Planned for FY 19 Budgeted FY 19 81.4M •ADA accessibility improvements at Alanton Elementary School Athletic Field •Salem Woods Park renovations • Parking lot maintenance at Great Neck Park • Rosemont Forest Athletic Field improvements •Wayfinding sign package at Bayville,Great Neck and Red Wing parks VIRGINIA BEACH VBGOV.COM/PARKS PARKS&RECREATION March 20, 2018 8 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Facility Repair&Renovation Project: 4-303:Greenways,Scenic Waterways&Natural Areas _ Project Description .:: .....-_-#3,* Provides a public access recreational network of •- - � 0.0..0..• (C'• Greenways and Blueways as outlined in the Virginia -' i , Beach Outdoors Plan.Types of projects include: �" • 1�„� •Development of additional canoe/kayak launch sites ' ;: , •Repairs to the existing launch and ramp facilities •Trails and scenic overlooks Designed/Construction Pending —__ -- • Carolanne Farms canoe/kayak launch replacement Planned for FY 19 • Hutton Circle ADA accessible launch replacement Budgeted FY 19 $250K VIRGINIA BEACH veoov-COM/►ARKS PARKS&RECREATION 13 Increase in Project Costs—Above Available Funding: 4-079:Thalia Creek Greenway Phase 3 _3x. Project Description .144I•. - Construction of approximately 1,200 linear feet of paved trail and raised boardwalk to connect alai � from Phase 2 to Independence Blvd. Unmet Need • Two easements in Phases 2&4 will cost$300,000 per the Development Agreement FY 19$300K • Use$300,000 from 4-079 but replenish in FY19 VIRGINIA BEACH VaGOV.COM/°ARKS PARKS&RECREATION 14 March 20, 2018 9 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Here is an overview of the Parks&Special Use Facilities Development&Renovations: Increase in Project Costs-Above Available Funding: 4-301:Parks&Special Use Facilities Development&Renovations :� Project Description .� w. !� 1 'f" .yf Funds the development or renovation of city parksY\ and special-use facilities,including parking areas, _ 1^ restroom buildings.maintenance buildings, • .+ ' playgrounds,picnic shelters.dog parks,skate parks. _. asphalt and concrete paths,landscaping.and ADA accessibility improvements. ",*,,,i,.,p-: :-" Unmet Need FY 19$250K • To provide a permanent outdoor amphitheater/stage at Mt.Trashmore to provide a sustainable park venue,minimizing enhanced wear and tear of the park • Current operational practices have significantly enhanced the deterioration of the site VIRGINIA BEACH VBGOV COM/PARKS PARKS&RECREATION t Here is an overview of the Parks Playground Renovations III: Increase in Project Costs-Above Available Funding 4-500:Park Playground Renovations III Project Description — To fund the renovation of parks/playgrounds throughout the ++--�� --7 citywide park system,addressing the lifecycle of 'F-— ' iiiipark/playground infrastructure and accessibility and inclusion EN AP into our parks. Unmet Need - To fund the highest priority backlog of 55 elementary school playgrounds that have exceeded their lifecycle. FY 19$2501( • Cooperative 50/50 cost share with Schools,Virginia Beach Public Schools is requesting additional funding to help address the need • Elementary School playgrounds are for public use after school hours and are essential in providing access to quality and safe playgrounds • Without additional funding.the current backlog of neighborhood park renovation projects prevents addressing the lifecycle of elementary school playgrounds • Change scope to include elementary schools VIRGINIA BEACH ve°ov COM Punny PARKS&RECREATION March 20, 2018 10 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Here is an overview of the Sportsplex&Field Hockey Training Center Renovations: Increase in Project Costs-Above Available Funding: 4-080:Sportsplex&Field Hockey National Training Center Repairs &Renovations ;;716y� ills; Project Description To fund the required capital repairs and renovations Or" for the Virginia Beach Sportsplex Facility and the U S Field Hockey facility Unmet Need To fund the backlog of capital maintenance needs IMIPS FY 19*500K identified in the Facilities Condition Assessment t' Is„ completed by Public Works/Building Maintenance -k.......-- --i: • Provide continued utilization of the facility Ai • Meet the City's contractual obligation with Hometown Sports Management(HSM) • $5.2M backlog in capital maintenance needs • *500K annually FY 19-24 • Maintain annual funding of*226.135 VIRGINIA BEACH VeGOV.CONI/PARKS PARKS&RECREATION 17 Here is an overview of the Owl Creek Marina Renovation: Project Requested Above Available Funding: PAR 01:Owl Creek Marina Renovation Project Description _r To fund the design and infrastructure improvements at the Owl Creek Municipal Boat Ramp and provide a separate ADA accessible ,P..••••^••-. canoe/kayak launch facility , • Heavily used launch facility that is seasonally congested with _ powered and non-powered motorcraft creating use conflicts fl- —' •ql' between users • Only public launch facility with direct access to the Atlantic — Ocean • Need for ADA compliant canoe/kayak/paddle board launch facility • Sediment and washout into Owl Creek is a problem • Facility was first developed through lease agreements with the Virginia Department of Game and Inland Fisheries in 1985&1992 FY 19 E549K • Required the City to maintain and operate the facility 24/7/365 at no charge for launching nor parking • Repaired decking on the finger&mooring piers in 1999 FY 20$1.6M • Replacement of selected piles in 2010 • Sanitary pump out station completed in 2014 VIRGINIA BEACH V B G O V.0 O 114 PARKS&RECREATION 1e March 20, 2018 11 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) PARKS and RECREATION ITEM#67878 (Continued) Here is an overview of the Little Island Park Parking Lot Improvements: Project Requested Above Available Funding PAR 02:Little Island Park Parking Lot Improvements 0111111111111111.11 Project Description To fund the infrastructure improvements to renovate the existing paved parking lots,construct a new parking lot, and design and construct a bath house facility per Master Plan. Current Status • Heavily used facility providing parking for. • Sandbridge beach goers and pier fishing on the Atlantic Ocean • Canoe/kayakers in Back Bay • Overnight parking for campers visiting False Cape State Park FY 19$1.79M FY 20$2.6M • Existing asphalt parking lot is deteriorating FY 21 S2.0M • Small portion of parking lot was renovated in 2013 VIRGINIA REACH �.�°y.`°""•"a_ PARKS&RECREATION Thank You! Questions V IRGN.A BEACH VBooV.COM,PARNS PARKS&RECREATION 20 Mayor Sessoms thanked Mr. Morris and the entire team for their hard work and dedication to the City. March 20, 2018 12 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 3:46 P.M. Mayor Sessoms welcomed Kevin Fairley, Information Services Administrator—Information Technology. Mr. Fairley expressed his appreciation to the City Council for their continued support: FY2019 — FY2024 Information Technology CIP Briefing zziao c o , fttflrtt1i CITs Funded/Programmed • 22 Existing projects in the CIT/CIP portfolio • FY 19 funding programmed is$9,515,832 w s.0 moi" March 20, 2018 13 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) These are the Currently Programmed IT Projects: urrently Programmed IT Projects Current Projects Project Appropriated to Number Project Title Date 3.74' CIT-IT NETWORK INFRASTRUCTURE REPLACEMENT III I o 3.095 CIT-POLICE-INTEGRATED PUBLIC SAFETY RECORDS MGMT $.7,630.60 3.715' CIT-CABLE ACCESS INFRASTRUCTURE REPLACEMENT S o 3.40 CIT-COMMUNICATIONS INFRASTRUCTURE REPLACEMENT II S 30,.06,05. 3.6.0 CIT-POLICE OCEANFRONT CAMERAS $3465,400 3.6.5 CIT-BUS REV/PERS PROP RACS IMPLEMENTATION 14,000,000 3.650 CIT-TELECOMMUNICATIONS REPLACMENT II 12,504494 3.657 DISASTER RECOVERY IV-ELECTRICAL BACKUP/BLDG ACCESS 18.0,000 3.663 CIT-ENTERPRISE SCHEDULING/TIMEKEEPING I 0,869,07o 3.664 CIT-NEXT GENERATION NETWORK 16,.34,989 • 'Indicates an ongoing project that completed a.o-year funding cycle in FY am7-,0 and will begin a new phase in FY ao.8-19.Appropriations to Date will remain in the previous phase until exhausted. 3 urrently Programme. IT Projects Current Projects Project Appropriated to Number Project Title Date 3.67B CIT-FIRE MOBILE RADIO REPEATERS 1494,500 3.68. CIT-ELECTRONIC PROCUREMENT SYSTEM 1.,740,547 3.683 CIT-MAINTAIN&SECURE CORPORATE DATA 5 030,000 3.690•" CIT-ENTERPRISE CUSTOMER RELATIONSHIP MANAGEMENT 10 3.693 CIT-IT SERVICE CONTINUITY II $0,103,000 3.705 CIT-HUMAN SERVICES CLIENT INFORMATION SYSTEM 1849.8.0 3.695 CIT-01ST CENTURY ENTPRISE RESOURCE PLANNING i 0,555,555 3.697 CIT-CITY SOFTWARE UPGRADE/REPLACEMENT PLAN I.,4.5,900 3.706 CIT-SHERIFF INMATE TRACKING AND STATUS MONITORING 5 0,036,930 "'Indicates a previously approved project for FY.9 o no appropriation to date. 4 March 20, 2018 14 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Currently Programmed IT Projects Current Projects Project Appropriated to Number Project Title Date 3.707 CIT-SHERIFF INMATE VIDEO VISITATION SYSTEM $500,000 CIT-FIRE ASSET MANAGEMENT SYSTEM so 3.703"` CIT-POLICE SPECIAL INVESTIGATIONS VIDEO STORAGE So '•'Indicates a previously approved project for FYr9 no appropriation to date. 5 The next several slides provide an overview of the Recent Accomplishments: Recent Accomplishments Next Generation Network t • A high speed optical network �} providing r Gigabyte(Gb)Internet speed to about 6o City remote sites by expanding the fiber to connect off- i campus locations • Implementing network redundancy ,. - between six facilities(super-sites) '� offering ro-Gb bandwidth f. • 58 of the remote sites have been successfully connected to the NGN network.One for Parks&Rec is slated for the end of March and the • last site(HRC building on Witchduck • - Road)is targeted for Mid aor8 after ' the construction of the new building " • March 20, 2018 15 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Recent Accomplishments StormSense • The sensors are installed in lar;; io locations on bridges s.: across the city in strategic flooding locations. "ti • The data from the pilot project will be gathered and analyzed by scientists at the Virginia Institute of p� Marine Science(VIMS)to calibrate the regional storm surge predictive model. Recent Accomplishments Integrated Public Safety • Computer Aided Dispatch o _ (CAD)was implemented in S February 2018 • Fire Records Management is next in the pipeline with Police Records Mgmt.,e 4. - ticketing,and advanced analytics to follow March 20, 2018 16 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Recent Accomplishments Digital Cities Award • Virginia Beach is a the top digital city of our size for two consecutive years • This year,the survey's key objectives were focused on the Top io Characteristics of a Digital City:Open,Mobile, Engaged,Collaborative, DIGITA Secure,Staffed/Supported, Connected,Efficient, CITIES' Resilient,and use of V SURVEY Innovation and Best Practices. There are ten (10)new CITs requested totaling over$19-Million: • CITs Requested • io New Requested Projects for the CIT portfolio with implementation costs totaling$19,591,847 a �► 4, March 20, 2018 17 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) This provides an overview of the twelve (12) new requests: FY19 Additional IT Requests Project Project Title Implementation Number Costs 3.696 Real Estate Software Modernization 55,753,698 3.700 Emergency Management System $5,037,499 3 709 Strategic Enhancement of City Facilities Asset 37x0 35 Management 5 3.750 955 Call Taker/Dispatcher Stations $558935 NEW Police Radio Encryption $4,986,993 Implement an Enterprise Electronic Content and Records 3'675 Management(ECRM)Solution $3389366 NEW Accela Sustainment $5,504,590 NEW Update Library Meeting Spaces $5,365,470 NEW Telepresence and Online Collaboration at Fire and EMS 54,457,64$ Facilities 3.705 First Responders Traffic Signal Preemption 55,860,657 �V.1111111111 Y19 Enterprise Increase Requests Proj Increase ect Number Project Title Implementation Request 3.695 v'century Enterprise Resource Planning $53,500,000 3.663 Enterprise Scheduling and Timekeeping System $3,094,945 March 20, 2018 18 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) _- - = 21St C- u r• n Resource Planning System • Current system in place for 19 years, obsolete in 2021,reporting tool not compatible with Windows 64 bit or `' '• . Office 365 • Project Initiated-GFOA Consultants • Implementationnbegindr,Invth oices General Ledger,Invoices and Payments,Vendor Portal, Purchasing,Sourcing,Contracting, Assets,Budget,Forecasting,Cash Management/Grants,Financial Projects and Reporting,E .01 - Procurement,Mobility/Self-Service _loft, yEK • To continue with ERP Human Capital Management(HCM)Implementation Implementation Costs $14,200,000 Real Estate Software Modernization •The annual$545,000,000 collected in Real Estate794 tax revenues it, `44• o� System is outdated- hard greded in 2009; aa' ,�,' uns on unsupported ha ware,software& �I „4, , RBDMS Failure of the above results in no operational � �,�, Real Estate Tax Revenue system. �, •This upgrade offers: Single sign-on for Aumentum/Proval ;,` > Integrated Records Management ➢ Remote field updates • New Property Assessment Tools ➢ Streamlined software platform enables users to remain current on technology with a longer shelf-life. New content Management and Training Ira Tools tailored to City of Virginia Beach. •The newly integrated software supports the City's - Real Estate Tax Revenue capabilities far into the future. Implementation Costs $2,713,698 March 20, 2018 19 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Emergency Manage -- em • Supports Critical EOC Function during k; = ` Emergencies and Other Activations • Comprehensive Emergency Management Tool providing Situational Awareness and Reporting • Establishes Operational Data Stores to provide .�r data and information from the City's mission _ critical systems - Implementation Costs $1,037,499 rategic Enhancemen act t les Asset Management • Need automated solution to manage and maintain 1,232 buildings and structuresa= ."°^ ;p and the Si2.5M annually dedicated to facilities management • Capture and track facility management information and condition assessment information • Able to make data driven decisions about « - the sufficiency,or insufficiency of sustainment,restoration,or modernization funding • Supports City Council Goal Number to- City assets and infrastructure are well maintained and meet community expectations Implementation """ o' Costs $730,321 March 20, 2018 20 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Enterprise Scheduling and Timekeeping System • Introduce IT automation to scheduling and timekeeping activities across the City • Scheduling,Timekeeping and Absence -- E° Management functionality 0,e • $1,869,070 Approved&Budgeted • Requesting s497,863 in FY-19 for adequate funding for implementation Professional services costs TIME Hardware costs(time clocks) AGEMENT • Project Initiated Implementation Costs $4,964,016 911 Call Taker and Dispatc Stations • Fully equips seven(7)9-1-1 Call Taker/Dispatch Stations ifinitliti 004 • Enhances interagency collaboration by s ' 4' having agency liaisons collocated with 911 ®--- dispatchers .111 • Provides Redundancy if a station has equipment or application failure • Alleviates current shortage for call _ taker/dispatch stations to fully staff during emergencies and large scale planned events , Implementation Costs $558,935 March 20, 2018 21 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) cam;" Police Radio Encryption • Increases Police Officer Safety • Protects sensitive information '""Y >Tactical +,.. . > PHI/PII > Criminal Historywa,W<,w,..w.] • Keeps citizens out of harm's way �) 'H • Best Practices and MandatesC " lS/VCIN ..,. uw,•.....•,..,...,•w...6.a HI PAA .a.w,,au net*.d NO...r... rr.&W.H.,t.. —174" .rr.m r.w...;..1.w..i.... .mag.4*6rears!Me....ili.. Implementation 11.1 •,,;•" Costs X986.993 Enterprise Electro -n and Records Management (ERM) Solution • The city lacks an enterprise records management system • The goal is to ultimately replace existing paper-based records , management processes and to provide automated tools, interfaces,and workflows for the ability to manage the lifecycle of records digitally '` - Implementation Costs $3,389,366 March 20, 2018 22 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) Accela Sustainment • Two mission-critical objectives are needed to ensure the life cycle sustainability for the current and future states of Accela. Additional support from Accela and 3'd- +. party resources to assist with upgrades and migrations _ t _ Acquire Accela Cloud services and additional modules • The City is missing return on investment opportunities for existing capabilities that can serve as enterprise solutions. • The goal is to establish a consistent and sustainable fundingi stream for Accele as an enterprise application and to leverage opportunities in other Accela modules that -! would benefit the City and citizens. Implementation Costs Accela $1,504,29021 Update Library Meeting Spaces • Technological inadequacies within 1.• existing workspaces provide less than desirable services Integrating interactive media enhances collaboration efforts -- • Provides communities an opportunity to „r l advance digital literacy skills in } tt' technology-rich environments V • Enables participation in emerging _. academic,professional and,research practices that depend on digital systems Implementation Costs $1,362,470 March 20, 2018 23 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) ,44 ielepresence and Online Collaboration at Fire and EMS Facilities Total Annual Cost of Sending Each Firefighter to a • 62 telepresence systems Monthly One-Hour Training Session across all Fire and EMS facilities s^^ • Allows personnel to attend - training,meetings,etc.from ! "First-Due"location 5,00 • Reduces costs of overtime, =s,o travel time,backfilling „m • Alleviates scheduling difficulties a �. . U••.• ., Implementation Costs $1,457,648 First Re-Sr r -' Traffic Signal Preemption • Set traffic signals to provide right-of- way for emergency vehicles • Improve emergency vehicle safety and speed response times to _-_ incidents Decreases the likelihood of Public � Safety vehicle collisions at intersections while responding to emergencies Seamless integration with existing ,' GIS technology and new CAD -;, functionality Implementation Costs $1,860,627 March 20, 2018 24 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) INFORMATION TECHNOLOGY ITEM#67879 (Continued) __ Master Tec n • - CITIZENS CITY SERVICES y C n C7p OW QUO LN O`A N r V C C O 12.., L A > — C 4- d o N- C co m Resourcing Benchmarking Discussion Mayor Sessoms thanked Mr. Fairley and the entire team for their hard work and dedication to the City. March 20, 2018 25 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 2:59 P.M. Mayor Sessoms welcomed Peter Pommerenk, Planning and Analysis Bureau Manager - Public Utilities. Mr. Pommerenk expressed his appreciation to City Council for their continued support: FJ, 1 1•__^• CIP Budget ; l FY 2019-2024 , i vt Department of Y Public Utilities 111-, This is an overview of the Public Utilities CIP: • CIP Categories:Water Utility&Sewer Utility • Major Assets: • 412 sewer pump stations • 1,460 miles of sewer mains Department • 30,000 sewer manholes Of PUDIC • 8 potable water pump stations • 2 raw water pump stations Utilities • ii potable water storage tanks • 1,640 miles of water distribution pipes • PU is supported by Water&Sewer Enterprise fund through water/sewer rates&fees • Current CIP program is about$33M/year NIN Pblir Utilnle March 20, 2018 26 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) These are a few of the CIP Program Drivers: • Aging Infrastructure • Regional Sewer Consent Order CIP Program • Regulatory Compliance Drivers • Stormwater/Roadway Coordination • Neighborhood 51%Type Projects • Capacity Enhancements tJ nt�tiiae�e. The six(6)year Water and Sewer CIP is approximately$230-Million with 1/3 allocated to Water and 2/3 to Sewer: Water Sewer Total FY 19 613,085,000 $19,655,000 832,740,000 FY 20 89,960,000 $26,335,000 $36,235,000 Six Year CIP FY 21 $12,097,500 $25,527,500 8 62 97,537, 5,000 Program FY 22 $13,415,000 527,435,000 540,850,000 FY 23 $15,960,000 326,985,000 $42,945,000 FY 24 514,030,000 525,785,000 $39,825,000 R FY 19-24 $78,547,x00 $151,722,500 $230,270,000 NIB ru6G,U,ii w March 20, 2018 27 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) Approximately 80% of the funding in the Sanitary Sewer CIP is dedicated to addressing aging infrastructure: System Roadway& Expansion-Cost Stormw.t.r Participation, Coordination, 4..14 5.o% Operations& Support,3.o% FY 2019-24 Neighborhood eigi;Sood ProSanitary Program,2.2% Sewer CIP 5 Approximately 50%of the funding in the Water CIP is dedicated to addressing aging infrastructure: System Expansion-Cort Participation, 2.8% FY 2o1g-24 Water CIP 4Y Neighborhood Operations& Projects/52% SoPPort,4.s% Program,o.4% P,ti&Ucil9is March 20, 2018 28 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) X30- Sewer Mains Present Priorto il. IP _ .,_ gig X970 970, i98 , _ _ ._ .._ _ Infrastructure Water Mains present 19905 llig 198os i97o5 NB IIIII Pbir UULn Here are a few of the Aging Infrastructure Issues: Aging • Increased potential for disruption to water and sanitary sewer services Infrastructure • Increased potential for impacts on public health Issues and the environment t13 8 Mie 01'IYio March 20, 2018 29 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) This provides the Top CIP Requests for FY 2019: Project Funding Request 6-o58 Royal Palm Arch Sanitary Sewer Rehabilitation s 5,200,000 5-03o Shore Drive Water Line Improvements Phase III s 3,000,000 6-o4.1 Pump Station Modifications V s2,80,00o 6-552 Sanitary Sewer System Revitalization Prog.II s 2,3oo,000 p CI P 5-6o216-602 First Colonial RdNA Beach Blvd s 2,200,000 Intersection Improvements equests for 5-023 Great Neck Water Tank Replacement S 2,200,000 19 6-iso Sanitary Sewer Regulatory Compliance Prog.II s;76o,000 5-ow Lake Gaston Raw Water System Rehab.I S;68o,000 5.207/6-075 Laskin Road Water/Sewer Improvements 000 Phase I(VDOT) 5-o33 Water Transmission System Upgrade Progr.II s 2,320,000 5-25216-556 Various Roadway&Storm Water ;300000 Coordination VI @' 7 5-020/6-088 Cleveland Street Water/Sewer s;000 000 4 Improvements s • FY29:S 5,200,000 • 29605 clay pipe ``"K+ • Highly prone to i ' �� a inflow&infiltration E S . b4m 6-058 Royal • Multi-year project (626,350,000) a m,,,,, uu0 w" Palm Arch # �_ Sanitary e 8 Sewer Rehabilitation 4 r. t "Oquwo. s a 8 • u— March 20, 2018 30 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FYig:$3,000,000 • Replacement of aging io-inch and i6-inch cast iron water pipes • Coordinated with VDOT road project CIP 2-117 •=03o Shore rive Water : ments e prove ase III ,DOT) • FYig:S 2,840,000 • Sewer pump station upgrades,rehabilitation,major repairs,replacement •6-o41 Pump Station Modifications V 'ft 1.1 PLth&Ut�ink, March 20, 2018 31 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FY19:S 2,300,000 • Find-and-fix program mandated under the Regional Consent order to repair significant sanitary sewer defects promptly 6-552 Sanitary • • Sewer System Revitalization u - Program II •i Pubhc • FY19:$2,200,000 •Abandon old water mains,install new hydrants, additional service lines,replace gravity sewer 601/6-6o1 • Coordinated with roadway project CIP 2-072 rstColonial ad/Virginia each Blvd tersection - provements NI*Utilities March 20, 2018 32 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FY19:s 2,200,000 • Hydraulically inadequate • Poor structural condition 5-o23 Great Neck Water tTii Replacement 1 fr • FY19:$1,760,000 • Sanitary Sewer Evaluation Survey(SSES)work for Regional Consent Order • Flow monitoring for Consent Order -110 • Consultant support for Consent Order compliance anitary ewer 'egulatory ompliance ogram ll :O - a6 March 20, 2018 33 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FY19:$1,680,000 • Pump overhauls • Security improvements • Re-coating of Black Creek&Blackwater River Crossings 5-olo Lake Gaston Raw • ArcFlash improvements Water ' ''� -tt "t. Transmission System Rehabilitation .44 Pvblk Util4ien . � _ • FY19:$1,500,000 • Sewer main and water line adjustments& betterments 5-207/6-075 • Coordinated with road project CIP 2-156 Laskin Road Water/Sewer Improvements Phase I (VDOT) -- 1.13 March 20, 2018 34 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FY19:$1,320,000 • Virginia Beach Blvd watertransmission main replacement design • Blow-off replacements 5-033 Water • Water transmission main condition assessments Transmission • Water tank coating spot repairs System Upgrade111 Program II ^- 1" ` • FY19:$1,300,000 • Smaller roadway/stormwater coordination projects that do not require a dedicated CIP(<$250,000) 5-251/6-556 Various Roadway& xL �; _ c • t Usti► `' V3 March 20, 2018 35 CITY MANAGER'S BRIEFINGS FY2018-19 RESOURCE MANAGEMENT PLAN(Budget) CAPITAL IMPROVEMENT PROGRAM(CIP) WATER and SEWER ITEM#67880 (Continued) • FY19:s 1,000,000 •Water&gravity sewer main replacements in conjunction with road project CIP 2-401 (Greenwich Flyover/Cleveland Street Improv.) 5-020/6-088 Cleveland Street Water/Sewer ,h s,�„ ovements ate;_ , Pubbc Males ubl IC CIP • • Supports essential services to customers tilitiesAddresses aging infrastructure r0 ram • Ensures continued compliance with Regional g Consent Order and other regulatory mandates Mayor Sessoms thanked Mr. Pommerenk and the entire team for their hard work and dedication to the City. March 20, 2018 36 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 3:21 P.M. Mayor Sessoms welcomed Kal Kassir, Chair — Bayfront Advisory Committee. Mr. Kassir expressed appreciation to City Council for their continued support: Cuy ql Virginia Beach r u r, SHORE DRIVE CORRIDOR: PAST, PRESENT, & FUTURE MARCH 20,2018 Here is an overview to today's presentation: off/ I. Shore Drive Corridor Overview II. Shore Drive Corridor History III. Completed Projects IV. Current Projects V. Future Projects z March 20, 2018 37 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) I. SHORE DRIVE CORRIDOR LIMITS OVERVIEW Amin SHORE DRIVE CORRIDOR OVERVIEW • Diamond Springs Road to 83rd Street • 9 miles of 4-lane roadway ?_ 7z .44 d s 4 March 20, 2018 38 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) II. SHORE DRIVE CORRIDOR HISTORY 5 Here is the Shore Drive History: SHORE DRIVE HISTO. • Oct 1997: Bayfront Study(Shore Drive Corridor Study)performed • Feb 1998: Shore Drive Advisory Committee (SDAC)created • Aug 2000: Shore Drive Transportation Study initiated • Jan 2002: Shore Drive Transportation Study presented to Council • Jan 2003: Shore Drive Demonstration Project design begins • Dec 2005: Council establishes the Shore Drive Safety Task Force • May 2006: Council approves$1M funding for interim improvements • Sep 2006: Construction begins on the Demonstration Project • Nov 2006: SDAC renamed to Bayfront Advisory Committee(BAC) • Jan 2007: Shore Drive Phase II,Ill,&IV Projects established by Council • Apr 2008: Construction is completed on the Demonstration Project • Dec 2008: Phase II, Ill,&IV plans advanced to 30% • Jul 2010: Shore Drive Phase IV Funding transferred to Phase III • Jan 2015: Bayfront Advisory"Committee"changed to"Commission" e March 20, 2018 39 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) SHORE DRIVHISTORY CONT'D • Phases Developed from the 2002 Shore Drive Transportation Study: • Phase I(Demonstration Project):Treasure Island Dr to Marlin Bay Dr • Phase II:S.Oliver Drive to Treasure Island Drive • Phase III:Vista Circle to N.Great Neck Road • Phase IV:Marlin Bay Drive to East Stratford Road • Lesner Bridge Replacement - 1 - PHASE II • PHASE 1 ' PHASE IV 1E3 PHASE III `4; `. * r. .t _ _ 7 III. COMPLETED PROJECTS 8 March 20, 2018 40 CITYMANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) Here are the Shore Drive Completed Projects totaling$16.8 Million: SHORE DRIVE COMPLETED PROJECTS Year I Total Project Completed Milestone CIP# Cost 2006 Shore Drive Demonstration Project(Phase I) 2-115 $ 5,500,000 2006-2010 Shore Drive Interim Safety Improvement Projects 2-731 $ 1,000,000 2012 Lake Joyce Crossing Project 2-731.003$ 520,000 Five Interim Lynnhaven Colony Backflow 2013 Preventers Installed 7-151 $ 154,000 2013 Shore Drive Shoulder Improvements 2-031 $ 3,000,000 2016 Shore Drive Sense of Arrival Project 2-117.001$ 104,000 I- 2017 Shore Drive Bike Facilities Project 2-300.101$ 4,400,000 2017 Greenwell Road Sidewalk Project 2-300.016$ 467,000 2017 Three Interim Cape Henry Canal Tide Gates 7-151 $ 1,700,000 Total: $ 16,845,000 - ..t, SHORE DRIVE DEMONSTRATION PROJECT(PHASE I) CIP 2-115 c From Treasure Island Drive to Marlin Bay Drive/Shady Oaks `T 1 Drive o Included additional turn lanes Ip,, and upgraded signalization at the intersections of First II Court Road and MarljnBa Drive - j. - o Intersections were also aesthetically enhanced to _ t0. -,10......„7.4,7., - . .. '` ... -. include extensive landscaping,multi-use path and sidewalks. o Construction Completed: 2006 o Total Project Cost:$5.5M • ,o March 20, 2018 41 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) SHORE DRIVE ilf INTERIM SAFETY IMPROVEMENTS }\ CIP 2-731 to o Safety improvements � recommended by the Shore ` ', r Drive Safety Task Force. iii ,r. f -x Includedill : '\`I - o Jade Street Right Turn Lane * o Fatality signs removed and replaced with new community signs \ 40414,11o Installed pedestrian warning s--4.- signs,pedestrian countdown heads and solar powered pedestrian warning flashers o Installed and Repaired 2.000 LF of sidewalk o Refreshed crosswalk markings at all signalized intersections and removed visual obstructions o Installed handicap ramps and eastern crosswalk of Shore Drive - at Great Neck Road o Intersection improvements at �� Great Neck Road o Construction Completed: 2006-2010 o Total Project Cost:$1 OM „ 1iii- ma ! LAKE JOYCE CROSSING CIP 2-731.003 0 10'wide pedestrian bridge and sidewalk connection .. '� o South side of Shore Drive at pr the Lake Joyce crossing located rill just west of Treasure Island Drive o Extends from existing sidewalk located in front of it 4357 Shore Drive to the ,'�nw. „y__ existing sidewalk in front of -- --r 4225 Shore Drive ;i. iiu_ Rte o Approximately 700-feet in - - ! length. i r o Construction Completed: 0 2012 o Total Project Cost:$520 March 20, 2018 42 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) SHORE DRIVE SHOULDER IMPROVEMENTS CIP 2-031 o Between Kendall Street& 83rd Street(3.5 miles) o Installation of 4 wide paved '4k/fir shoulders o Also included street widening, mill and overlay,new rumble strips,thermoplastic markings,and new reflectors o Construction completed in two phases: o Eastbound:November 2011 0 Westbound:March 2013 o Total Project Cost:$3.OM SHORE DRIVE SENSE OF ARRIVAL u 9 • CIP 2-117.001 o Various Locations along Shore Drive o Installation of banner flag poles at various locations along the Shore Drive corridor o To create a"sense of arriva for the Bayfront area o Construction completed: May 2016 o Total Project Cost:$10 44 4 March 20, 2018 43 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) ctithet;;IVIS ,f '4'4.-1.--- ty SHORE DRIVE BIKE `, '' `' 4' FACILITIES - •s CIP 2-300.101 -ii o Greenwell Road to Diamond - A ' r- Springs Road(EB&WB)—3.5 1 4 - -" -• miles o 5 ftpaved shoulders(EB&WB) o Included Mill and overlay of Shore'. -- Drive(EB&WB),utility relocatio stormwater improvements,traffic --- signal modifications,installation of':_-. �� guardrails,and curb&gutter. • - o Helicopter Road improvements: Lengthened left turn lane(EB)by 900 ft.and right tum lane(WB)by 700ft. o New left turn lane(WB)at Sh. Drive and Jack Frost Road. o Construction May 2016--Feb. I g� o TAP Funding �t ate,�: o Total Project Cost $4.4M 4014 illri ` ' GREENWELL ROAD "` SIDEWALK CIP 2-300.016 o 8-ft Asphalt Path along West side of Greenwell Road from First Court Road to Delco Road o 5-ft Sidewalk along West - ' side of Greenwell Road from Delco Road to Shore Drive o Approximately 0 5 miles o Includes curb and gutter, tree removal and d replacement o Start Construction: April 2017 o Complete Construction:. November 2017 o Total Project Cost $467K March 20, 2018 44 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) IV. CURRENT PROJECTS Here are the Shore Drive On-Going Projects: ON-GOING PROJECTS Construction Total Project Project CIP I Start Cost 1_ Eastern Shore Drive Drainage Projects 7-151 2013 $ 83,200,000 Lesner Bridge Replacement 2-168 2014 $ 115,800,000 Lesner Municipal Wharf 2-168 2015 $ 1,138,799 E.Stratford Rd Intersection Improvements 2-300.119 2018 $ 600,000 Shore Drive Re-Paving 2018 $ 300,000 Shore Drive Phase III 2-117 2019 $ 24,418,000 Total $ 225,456,799 Pending permit revision approval 18 March 20, 2018 1 45 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) PHASE 11 rp- SECTION 1118 111116:44a., EASTERN SHOR PHASE II • • sEc- :: .'• DRIVE DRAINAGE ,.4 PROJECTS tH- • ,• CIP 7-151 • PHASE I o Five Interim Lynnhaven 11 • , SEcnoh Colony backflow preventers '', . ,\i t ' u completed December 2013 — `e►.Z -'6,, k. 'r' a o Three Interim Cape Henry Canal tide gates completed ' ! P.S.1D _• Poinciana June 2017 ' ,,seltsr.o.. vapi.;aimpitailiai0 o Interim Cape Henry Canal anwxncucere - Improvement to start July ,�; - c 2018 raysruuoxc auFawRK o Multi-phase project areeareuzaar r �op o Phase I:Fully Funded -- P:s. ediS -" o Phase II:Requested But it Not Funded • aa�s 'Y o Flood control drainage ti _'.4": a .Y_ improvements including ss _ stormwater collection �, ""4-.- _ systems 8 pump stations o Total Project Cost:$83.2M _i‘, cesxea E LYNMNAVFM RIVER ` - Figure 1-1.Project Location and Watershed(Orange Area) EASTERN SHORE „- DRIVE DRAINAGE is i 1;;'S ` _; '-_- . PHASE I . g1 CIP 7-151 CURRENT STATUS: • .r-., `- o Cape Henry Canal Interim ., N „ Improvements-Ph.I-Sect.I 0 �\ 1C.1 -- -- -- -- r•, - �•�.^ 0 15%Design -• o Begin construction in July 2018. © -" c" o Estimated Project Cost-54.2M o Provides an improved drainage`. aw one outfall for Shore Drive Phase III MIMI o ESDD Ph.I-Sect.) ��f• - ' W o 30%Draft Preliminary �'��"' - •�''''•' Engineenng Report Revi r - o Includes Sections 1A-1G s- ii.;.., - . a.• o ESDD Ph.l-Sect.ll _'� o 30%Engineering Report .e_.• i- o Modeling for Poinciana Pu • - . Station o Page Avenue Parcel o Being acquired for future pump station as part or the Shore 0°.. ..- Drive Phase III Roadway project o Appraisals are underway x March 20, 2018 46 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) . -s "' LESNER BRIDGE - J. REPLACEMENT CIP 2-168 o Replaces existing Lesner Bridge with a Signature Bridge -...-- o Ability to handle 6 lanes of _, .`�. Traffic in Future -'" '". •- ,,.....5 Ilit- i Ili Milli , 11i iuti 1,, i 1 - o 10-foot shoulders j'lilt IL-ii o 10-foot Multi-Use Path in each direction o 45-foot Vertical Clearance 1 o 150-foot minimum Horizontal ,_ .7• " _ Clearance M., �. o Started Construction: f June 2014 o Currently 86%Complet • e lir �Yx a o Complete Construction: �l �� ti_I Pre.�. September 2018 (I1 s =7--- o Total Project Cost:$115 8M lit y,.. - ; '. LESNER MUNICIPAL WHARF mo:000i, d" .y t o Multiple Site uses: o Dredged material transfer station x''"' o Mooring research and C `ri_, survey vessels o Bridge maintenance t.. r- o Public Safety response -5. o Facilitate oyster reef -- - restoration / o City currently seeking permit _ r modification to change the structure from a temporary to 111 ._ permanent esignation to �.: - retained forfuturre munic pal .- �. • uses Iii -.i''' i ' ,- o Construction Completed I 2015 o Total Project Cost:$1.1M 4 1 March 20, 2018 47 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) R �a� E. STRATFORD ROAD +, � A INTERSECTION i 4 ; IMPROVEMENTS +No.- • A ' CIP 2-300.119 t p , � •-'4r o Pedestrian crosswalks and ,/r� _ other pedestrian r* accommodations at the intersection of Shore Drive - ,_ and E Stratford Road near ----N - the Shore Drive Volunteer ='-v' ____----_' = 'G'- - -, —t Fire Department. ' ,.---- --C DfiVe F,-- o New traffic signal with �_ - .-Si pedestrian crossing signals o Currently Under Design re., __. _ - o Fully Funded ., o Construction Start: - 4 y October 2018 IP-' o TSI Funding • t-` ,- �— 1. : .; o Total Project Cost:$600K ;re,/ I © 4 snore or Proposed PavingSHORE DR. RE-PAVING j Lesner Bridge toDean Bay Dr MARLIN BAY DR. o.n.w.nv.1"Lift Wadi. a,....Wag MUM TO LESNER BRIDGE o Scope-Re-pave EB&WB .' ar .'tom lanes of Shore Drfrom erMarlin Bay Dr.to Lesner 'r - '.,°.:0-.. 41' Bridge 1 :***4 -''' �� _ « � .,. ', ; o Schedule-Proposed » paving following completion �+ h -- of Lesner Bridge �� Replacement Project •.+{, iAgt- °;1 o To be completed by Annual .= •' , Service Contractor 1 o Total Project Cost:$300K March 20, 2018 I 48 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) ; vc- 30 r f SHORE DRIVE PHASE III . IMPROVEMENTS 4�:,''"' r = `` ► fit, CIP2-117 * , - o 1.0 mile segment from Vista Circle to N.Great Neck Road o Retains 4-lanes—no capacity expansion o Includes safety improvement for vehicular/pedestrian l •; ,;•;'• _ traffic,drainage [• ,C,pe , Y,m41- ,'' i: t „ . improvements,edge a3 treatments,and multi-use path s ` - o 90%design currently under - '%.- - review N. ~ o Utility Relocations- Overhead:undergrounding at signalized intersections o Start Construction: 1 1 1 t August 2019 4 t _ ..., _ — - o Complete Construction: August 2021 o Total Project Cost:$24.4M 25 SHORE DRIVE PHASE III RENDERING ` - ' s - rtt' . ` d r* '.t' -- 26 I March 20, 2018 49 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) SHORE DRIVE PHASE III RENDERING • ii{i u .. V. FUTURE PROJECTS March 20, 2018 50 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) There are seven(7)future projects: FUTURE PROJECTS AwilliM Construction Total Project Project CIP# Start Cost VVaterman's Walk 2-168 2018 $ 520,000 Pleasure House Road Improvements Ph 11 2-057 2022 $ 3,000,000 Pleasure House Road Improvements Ph 1 2.058 2023 $ 1,300,000 Shore Drive Phase IV" 2-118 2023 $ 14,258,721 Diamond Springs Road Sidewalk 2-111.013 TBD $ 270,000 Shore Drive&Lake Joyce Sidewalk 2-111.019 TBD $ 230,000 Shore Drive Phase II RBNF TBD $ 24,288,000 Total $ 43,866,721 Pending FY 19 CIP approval 1 WATERMAN'S WALK o Concept originally A, - developed by the Urban Land Institute as part of � their concept plan for the €i ! , Shore Drive Corridor in the 1990's o Connects Vista Circle to the beach at Lynnhaven Inlet f� and the new Point y_ '. P ,. Chesapeake development - 7; j ,. via an 8-foot wide path • 4 ""'•' w o Transitions from concrete to fw. �. ., wood path and includes observation deck F -;74-0, --;------,...F. ' ' c Start Construction: f Fall 2018 1 ot : ^I • �, t o Total Project Cost:$521 March 20, 2018 51 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) ' - t'Iy i� ` i * PLEASURE HOUSE � � ' k ROAD IMPROVEMENTS �a u X �t l- : ,5 PHASE : . _ CIP 2-056 t y+• ` --f, r u�i- �'sB- r 4. o Street and Safety illi , NImprovements from A \�cchaPvv3"e1 fItrsour `�, ' P Drive(0.4tmil miles) to Shore `4.0..!X- . o New Curb and Gutter i o Pavement Rehabilitation 1, r o Storm Drainage g .: -:yam;,i o Bike Accommodations - — I al I l "4 o Concrete Sidewalk _ o Start Design:July 2020 1101— o Start Construction: July 2023 so— c Total Project Cost:$1 3M ,-.11.k. 32 1 �. /, SHORE DRIVE PHASE s ,. IV IMPROVEMENTS r 4. CIP 2-118 IIIIIo 0.6 mile segment from Marlin Bay Drive to East Stratford Road o Retains 4-lanes—no capacity expansion P o Includes safety �t� improvements,edge Ifo' - treatments,and multi-use paths 'l ‘ •=vm� o Currently at 15%design _ o Total Project Cost:$14.2M c� ' o Construction Start— /. V> September 2023 r% I a • March 20, 2018 52 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST, PRESENT and FUTURE ITEM#67881 (Continued) �.,�. i ca r 1 0: w�� . •''`. DIAMOND SPRINGS {._ P'' ROAD SIDEWALK ""�n; ' r - a/ - 'i tin*-;.r;!. , CIP 2-111.013 ',..J -rvx , _ n F'• ,� ;� o Install 5'wide concrete f .''"ft- 1---“7",..;;,,,.;?.. .,,-,: '- sidewalk at various alocations along Diamond owe �. ;37tk �. Springs Road between k}, r _ Northampton Blvd and r , ~ , 1'...l 4 `' • Shore Drive i �; r ---7-I r' ' ' .-- '• '''-" :--- ' •'1'" 0 Approximate total of 1600 _ k,.r,f= j, • feet a - _r 44• r O o TSI Funding k„ o Currently Funded, r""""-- 1" '3..: Design Pending '`� p ; o Total Project Cost:$270,' .!v' K rp J �� i s!'-,: 7 ,` �,;7, } r— . } 1V'_ ±< ILyh .. SHORE DRIVE & LAKE r. "'" �,� '� , JOYCE SIDEWALK `x' - IBM -� CIP 2-111.019 .f. �c". ... • /' +:' o Install 5'wide concrete `, ' ' sidewalk on North side of I Shore Drive at Lake Joyce near the Leaping Lizard _ - Restaurant 0 150 section near Leaping Lizard(1) _ 0 250'section near Lake Joyce(2) c y.a. o Provides connectivity R i " '3• between existing sections of f Cts is• sidewalk r s -a} TSI Program y o Not Currently Funded i .,`r ':. �_1 c o Total Project Cost$230K O i March 20, 2018 53 CITY MANAGER'S BRIEFINGS SHORE DRIVE CORRIDOR; PAST,PRESENT and FUTURE ITEM#67881 (Continued) SHORE DRIVE PHASE II ' - ' i. IMPROVEMENTS Ct - 4CIP 2-116 o 1 mile segment from South Oliver Drive to Treasure Island Drive o Improve safety and vehicula • pedestrian traffic flow o Enhance the corridor with aesthetic elements such as • landscaping,hardscape,and lighting C/a o Requested But Not Funded o Total Project Cost $24.3M Y ,, At _ 41111111.11 DISCUSSION Mayor Sessoms thanked Mr. Kassir and the entire team for their hard work and dedication to the City. March 20, 2018 54 CITY MANAGER'S BRIEFINGS HOUSING RESOURCE CENTER- Update ITEM#67882 3:32 P.M. Mayor Sessoms welcomed Andrew Friedman, Director—Housing and Neighborhood Preservation. Mr. Friedman expressed his appreciation to City Council for their continued support and distributed a copy of the attached presentation which is made a part of this record. March 20, 2018 Making Homelessness Rare, Brief & Nonrecurring at 1 ; the Virginia Beach Housing Resource Center ;�, , ng -1-`', •., Resource City Council Briefing--March 20,2018 Center Virginia Bcc. Andrew Friedman, Director,Department of Housing&Neighborhood Preservation • . ..., • a ^- • -'- W '- Er �a I '''''' ' WEI Or . ;:Is, ,:,-' ' .„, ,-7 .k.,-. i r -- : _ _ i _ , a .fit -- /_ The Virginia Beach Housing Resource Center will be the first of its kind in the region! di ill 00011.1111111 Allah wIrroz 1. I• 1 Housing Resource �� t� _ Center At-a-Glance _; , --0 ,„..- it 1-_, o,� • Location: 104 N. Witchduck Road = , • Expected Opening:Summer 2018 Cr \ " N4 • Construction Cost:$19 million(City funds) + . • Size:60,000 sq. ft. • Designer of record: Waller,Todd &Sadler ',` ,;" Architects, Inc. . , 0 - , • Construction Contractor:S.B. Ballard of i',.1 Construction Company ` •- " �. • City Liaison for Building Construction: Public ` ;, Works Facilities Design&Construction '. = `. • City Liaison for Building Operations:Housing& �`' Neighborhood Preservation Project History 0r , Cantor . d v�r�.B.xh s%Li e • -- Summer 2018 O . g Groun. akin financing package g Expected Opening ontract approved •warded& Notice to Proceed Conditional Change of Zoning ublic input Design &Conditional Use series Charrettes& Permits Approved public input Design funding series approved Witchduck Site Acquired 4 2 Phased Opening Plan Phase 1: Late June h,., ;'t ;. .,, . Hauling Homeless Phase 2: Early July Room* Services staff ICantor Phase 3: Mid-July (( `'"gi'iti°ea,' move-in Apartment 1 \. Procedures move-ins Day Supportr., Summer 2018 review & resolve Trial Run: Late July HSD staff move- team Grand Opening Security in Family & single Existing clients Soft Opening: protocol review - shelter served August &resolve providers Day support Prevention & Outreach All services open diversion Cafeteria I First participants Volunteer program Shelter programs Health clinic Transportation services Faith community Close Lighthouse5 T4, .. Purpose & Key �A3, , ;1t.., ; , Housing Resor - .{,.- , -1414.1 I - • Provide a one-stop-shop that • Be a good neighbor significantly enhances our system of housing and services • Reduce impact of homelessness • A place where the community in the resort area can continue and grow efforts to make homelessness rare, brief and nonrecurring 3 I What Will Be in the Building? s . SINGLES SHELTER HEALTH CLINIC 49 beds (20 male, 18 Medical services s female, 4 LGBT, 7 ADA) , HUMAN SERVICES SHORT-TERM FAMILY Behavioral health,child HOUSING welfare prevention, (10 motel-style employment services, 40 beds financial assistance, units) Projects for Assistance in Transition from 4 PERMANENT Homelessness(PATH) e HOUSING 29 one bedroom LEARNING FACILITY ie 1 efficiency apartments + Education/employment 1 for resident manager programs,job skills training •` DAY SERVICES CAFETERIA& Showers, laundry, mail, COMMERCIALi A,- housing-focused KITCHEN engagement Housing & Neighborhood Preservation (DHNP) e . Roles & Responsibilities Bi : . ." 40. PAY CVO°. 1st Floor • Overall building f - W� __ management through I ES: operations contract (in LEGEND 0^ COURTYARD RES, T -I partnership with Human ISDay Use . ea Services Dept. (HSD) for al Family .°"- 3rd floor and Public i1A°mi^ tion err se 111" itiara Works) LI Office " ,,,� C]class ^' 1 "°' a*an 1 �uuu er.,u: owoa - • Oversight of operations flewen �. C«• ,,, ' � � . ST and maintenance '` - °°� contractor 1.3 SRO fa Storage a r - r `� AREA • Coordination of all ciraiat. ° I- c '.." __ - providers and operations 0Ran Ares ..•. •� FA „„ • Integration of services �. "" with HSD °°�°� eY m .,, i o... D 1 4 Operator: Dept. of Housing&Neighborhood Preservation (DHNP) Intake, Coordinated -,-2:a' i-.._,.---;-•-......k, „,;i2- 3-224 '"'''' Assessment, . . Prevention & L _ - L,..1 _ :,.. 1 -IT 1St Floor ... • - --- 1 Diversion I .1 • Walk-ins and hotline referrals J 'ii '.. cAtiY tc:17' — -1" i 7. L —"..---'______ .- - :-, . t.., • Outreach, 1 intake, i referrals , ,., :-"*.; Cif t•—• 't.-JeL: • Mana ement of housin ----.1 -- , " . • a4. g ,,, • ' f --- prioritization lists , ,t,.,. • Preventing people from '. - .:„..,j ''''-_ 7 becoming homeless 19 r":477—' i,-. ..._, _ .--F-7.. J- 1 m 1 rl -'. Fl ,-_ :- i , i .,..,... .i.: ! ‘,..„ ._ •_: 0 L.:_:J: --;, i 1 lf_"_ . C.T.-1--- ' 1. 1. 1 ...1 ,— .... — -i: j ., . 9 11111111110 IMEMND t,)t, . rttitg / , Kitchen c . . • - a -, .- r-,,,i• • Managed by food service contractor ..1 . 1st Floor . o e I EC, V • Managed and scheduled i--- . .., . .. . e by DHNP 1-71i I'd' „K , _.. ,?1,,...f , 1, ----i r ---,-, ,,, s • • A wide variety of education, training and ' ' 1 1; if \-:\v ---1 '-.--- ..,--- = . f MING "E ..1 1 Pal .I'el services will be provided ,.L. - v' , › - - , / L 71—,1 -.22,2:112:222-_, • ' , ;_; -----1 r , r -1- - if .. . ,..q. .. ; ...22,2 . . L . r, 10 miiiiiimmININII 1 5 - - Day Support Service Center • Provider: Nonprofit n Y Ili provider selected # ..,4 -4..-4 through RFP process(in DAYCENis+ flE-CP, process) . • • """"` • Target Population: Adult , , LoE1 oFF T}'� 1st Floor single males and _I females •"r- it • Eligibility: Literally homeless # -, ,, • Services: showers, f :i.--'4:j, i• A-, laundry, mail, housing . {:!,.. focused engagement, 'In �, ` outreach; opportunity 1 �� =s"! for breakfast and/or - • el"- I r lunch t_. -( - ---! { t ' \ . • Access: Walk-ins and ( ; i ` T I outreach - •p`'""° ., —�— [ ! 1:/i - . . 3 i ! 11 IMME.11 .11111 UM= Health Clinic • Provider selected 3 through RFP process(in process) • Oversight of health d a , services: Dept. of Public L- .. I '. ; 1st Floor Health sr' 1 • Comprehensive primary t-=--.4-- ) r'E care health services for __ " - 4 adults and children i_T : :• �`� e r • 4 exam rooms / t • Services will be open to r { # •�> members of the public , i j with the following —I �; ! t t prioritization: `s,� 1 o Housing Resource t k _� h / y' --\ Center clients 1 ' E---:'- 1 .. _ I o Medicall ' underserved ` i 1 Irri , . ' .-i. {-, �w o Community at ( 1 1 r- large ' _ ir.., i 1...-.. i LI, L— I if.1.----1"- e 4 12 j 11 . 11.1111 INN= 6 i 1st Floor 2nd Floor Singles Shelter ' w • Provider: Nonprofit y ;fit' • �iOFF provider selected through 4 „B,—I RFP process(in process) Eligibility: Literally T"' homeless and no history ' I I of sexual offense r ,G. �� OORM T+ Services: 49 shelter beds i A o Male: 20 i - uraa _Ili. o Female: 18 I o LGBT: 4 1• '_1 p aI +1 ° :;DI o ADA: 7 —i t I �' • Hours of operation: 24/7; ,1:-: ' 44 �> 4= staffed by selected provider re i I— ii` IL, - u - Family Interim Housing t:. ,, N • Provider: Samaritan _ -" ,, --'1 House } • Eligibility: Literally homeless families W ' 1 w/minor children and no • H, :+T:, -k , `--t 1St Floor history of sexual offense I • Services: 10 motel-style ,r„—.s_ '' " i 7 ... family units(40 beds), �Q 1 cribs available j: _•'- . >, • Housing-focused case -J �; P _ $ • \ management i I • VB Schools-Project Hope ---i rr ' ,vj' I will work with providers _��_-0 • i r .. -- i -. and City to support �3r -= students �"` • Hours of operation: L) 1 ' 24/7; staffed by g provider 3 W, - 0/04G i :-:' [ i ' -„iiiiiit 14 7 • Pern1anent 1st Floor f+HIc if, rI T-71 - • Provider nonprofit + - +1.4 ��```�� t provider(s) selected 1 1 2nd Floor - i through RFP processockte, , (in process) '�Ef s _ � 4 • • Target population: • L u- '4 P c =` Single adult males ._. F r` ' and females, and n - oF, I.9 youth ages 18-24 ii ' ; ' - k • Eligibility: Literally ' .4- I 1 homeless and no history of sexual 'ma-aa� M'�.,.„ M,1 „Mr y: `, r.:.:. 3 offense d r. 4 i 1._ ".` / 49711 '11...,1 • Services: 29 studio4. -- / APT - • Mr • apartments Mr_. 1 r,: �MT .,. -1L1,-.:'1 , l a o Housing- „PT stabilization case / d• '�°- management L- ""' ° i Mr Mr Mr APT. MT Mr • LL = jf I. ; I L, ,` N°°M _'aT ' TMT APT AP Mf IPi i Department of 1 Human Services 6Approximately 11,000 sq. I I. ., ' ft. of office space • i • Separate entrance on 1sT . , e floor ` 1St Floor -=■ • 47+staff providing „, $ t� ; multiple HSD services "" ! �, _� i • 2 large training classrooms /.<` . r ' • 5 conference rooms 1 L 1 • Offices for eligibility ' E benefits OFFCE 9 OFFr, 1 3rd Floor 11 ± S r BHN(f OPEN I j1 - ORFICEOPEN 1- -1---1 1 � + Two, ! CCiYF OFFICE CLASS `- ul 8 Building & Operational Teams Building Team Operational Team • S.B. Ballard Construction Company • Housing & Neighborhood Preservation (DHNP) • Waller, Todd, & Sadler Architects, ° Human Services (HSD) Inc. • Public Health • Public Works ° Parks and Recreation (Landscape Services) • • Housing & Neighborhood ComIT (IT Services) •Preservation Public Works • Operations & Maintenance Provider • Human Services • Singles Shelter Provider • Family Interim Housing Provider • Apartment Provider • Volunteers Our Approach to Operating the Building & Providing Services The City should: • Facilitate or help to fund, rather than provide, services at the Housing Resource Center and in the community system • Step in to fill gaps where there is not a willing/capable provider • Use competitive proposal process to select service providers for the center in order to get the best value • Contract out the management of key building processes on a competitive basis 9 Our Process to Obtain Providers Process Outcome/Status Non-competitive award for Family Awarded to Samaritan House to preserve their Interim Housing $85,000 federal grant and bring that revenue to support services at the center RFP for Operations & Maintenance Intent to Award letter has been issued to (including janitorial, maintenance, food ABM, Inc. services and security) RFP for Day Services (as previously Received two proposals from nonprofits operated at the Lighthouse Center) RFP Singles Shelter Received two proposals from nonprofits RFP for Clinic Received one proposal; currently in discussion with provider RFP for Apartment Operations Pending receipt of proposals How the Building is Managed Role/Responsibility Department/Provider Building Management DHNP (except 3rd floor, which will be managed by HSD) Key Services Nonprofit or for-profit providers (almost all chosen through procurement process) Operations & Maintenance For-profit provider who will provide: • Operations • Maintenance • Custodial • Food services • Security * DHNP will provide oversight of contractor Building Envelope, Site & Public Works Facilities Management Group Capital Improvements Landscape Services Parks & Recreation IT Services ComIT 10 Safety & Security System Safety and security planning in coordination with Police, Emergency Medical Services, Fire, Risk Management, Occupational Safety, Schools, Department of Human Services and Virginia Wesleyan University. Physical Operational Policies & Procedures • Cameras • Security Guards • Hours of operation • Access control on all (24/7/365) • Administration and exterior doors and • Camera monitoring screening process interior doors where • Visitor ID system • Escorts and ambassadors needed • Staff and provider training • VBPD Liaison from 3rd Precinct Our Approach to the Role of the Housing Resource Center in our System of Services It is not the system, but it is a o Provide a new or enhanced way major enhancement of our for many in the community to system: continue helping to make o New shelter and permanent housing homelessness rare, brief and non-recurring o Co-location of partners and resources • The City is providing major o Complete integration of services = support to community efforts but all providers in the building will work not trying to supplant or replace together to achieve the best possible them outcomes 11 How People Access Housing & Services in Virginia Beach .1 Call Regional Housing Crisis Hotline (227-5932) *Serving the most-vulnerable ,:' Triage, Assessment, first and keeping as many Prevention & Diversion* people as possible out of homelessness Housing & Services at the Housing Resource Center and Community Provider Sites Department of Human Services at the HousingAir\-* Resource Center Collaborative Services: s. � A`✓ Moving towards Integration • Streamlined approach to service delivery 11 - 1 • One-stop-shop model of service • Reducing service gaps114 • Strength-based approach 12 Department of Human Services at the Housing Resource Center (2) Key Goals Programs • Rapid access • New Integrated Service Team • Improved customer services • Child Welfare Prevention • Ongoing engagement • Employment Services • Prevention • Financial Assistance • Continuity of Care -- keeping • PATH the community engaged • Behavioral Health • Reducing Homelessness i t Integrated Services at 'PR asr FBFIE aarwx E.ur,w,E Fw,rowa the Housing Resource DV/Center - "No Wrong Door" *°" ® �D � � COl1 C,bN TaSt SSn4NE CDtaMOH L55L 1.Mtl„ HousLeED,sRELTEx �Sp DAr .--+c •Shewrs aLs�.:ryr<. REFERRALS TO. 0*4 ®, 1, WORKFORCE 2E DEVELOPMENT PROYfDER(TBD) 13 Opportunities for People to Move to Permanent Housing • Apartments at the Housing Resource Center • Regional Efficiency Apartments • ; o Gosnold (Norfolk) o Cloverleaf(Virginia Beach) I o South Bay (Portsmouth) o Heron's Landing (Chesapeake) o Crescent Square(Virginia Beach) _ • 'v o Church Street Station Studios (Norfolk) i • Affordable privately-owned housing, including Price St. and Renaissance Apartments (nearby) Employment & Training Plans • All participants will have employment plans and/or be assisted to obtain benefits • Provide or link participants to: o Employment readiness training o Job training and referral to cooperating employers o Department of Human Services job training program for families with minor children • Potential partners in employment and training: o Department of Economic Development o TCC o Stihl, Inc. o ABM, Inc. (Building operations and maintenance contractor) o Opportunity, Inc. 28 14 Volunteers & Community Resources Opportunities for citizens to be part of the Housing Resource Center community as: • Receptionists • Ambassadors • Drivers • Day Services Support • Programming Crew Member Opportunities to bring new or existing services to participants: • Businesses • Nonprofits ''S • Faith-based providers I t 46, Impact of Housing Resource Center on Existing Services • Family Shelter: Increases our capacity by 40 beds o Samaritan House will continue its current shelter operations • Singles Shelter: Increases our capacity by 49 beds • Winter Shelter Program: Working with faith community on how to continue 15 Impact of the Housing Resource Center on the Oceanfront • Lighthouse Center will close • Engaging service providers at the Oceanfront to help determine how their services can be provided at the Housing Resource Center • Transportation plan will ensure access is available to the center o Exploring multiple partners and options, including volunteer drivers 31 Y ' Communications & Public Engagement • BEACH Community Partnership & BEACH I Governing Board involved in planning process since day one f • Created "HRC Engage" as an open forum �T. for neighbors and businesses ` r • — k, ; • 50 people attended first meeting on Feb. 28 ? 1 ,, j ,1 t F51�11 Y'y�, • o Follow-up meetings will be held to provide ��! t . ongoing information and engagement • We are planning ongoing communications 11 . and community engagement efforts up ,I i through and beyond opening day " ` 4 16 Community Financial Support VB Home Now was formed to support and enhance our community system of Vb services, programs and facilities to prevent and end homelessness. home Approximately $400,000 has been raised to provide homeless and at-risk now.' people with job training and various forms of assistance, to be determined by the Board. 33 • \ 1 i Potential OutcomeS; Projections for Year \ `� One (FY 18- 19 _ Activity / Potential Outcomes — One Year Space Utilized • 17,000+ nights of emergency shelter for single persons and youth 49 Singles (ages 18-24) Shelter Beds • 225 total persons will be sheltered • 113 persons will move from the center into permanent housing 10 Family • 3,650 households/nights of shelter Interim Housing • 48 families will be sheltered Units • 43 families will move from the center into permanent housing 29 Efficiency At least 29 people will experience a year of stable housing Apartments 17 fi Potential Outces. Projections for Year: �. One (FY 18- 19) 0a cont. (2) Activity / Potential Outcomes - One Year Space Utilized At-risk persons will be prevented from becoming homeless and/or diverted to Prevention and non-shelter resources. This will be a new program so an estimate is not available. Diversion However, this program will use City resources plus other federal, state and charitable sources to assist people. Day Services Approximately 400-450 homeless individuals will have the opportunity to shower, Center do laundry, and connect with services Food Service 48,000+ meals will be provided (food plan under development) 35 Potential Outcomes / Projections for Year +0 (FY 18- 19) , *O t. (3) Activity / Potential Outcomes - One Year Space Utilized Primary health care services for all those served at the center: Potentially 225 from single shelter, 200 members of families sheltered, 29 people in apartments, Health Services and 400+ participants in day services = 850 homeless or formerly homeless persons + members of the community Social Services and Behavioral HSD and DHNP are working together to provide integrated social and behavioral Health Services health services to participants at the center who need them + HSD will provide services at the center to the broader community via HSD 18 Potential Outc es : '` Projections for Year 111 One ( FY 18- 19) cont. (4) Activity / Potential Outcomes Space Utilized Job training connected with potentially four different employers, including some Job Training subcontractors at the center. VB Home Now donors are interested in funding training and employment opportunities. • Space for 60 HSD staff Office Space • Space for 20 DHNP staff • Space for multiple nonprofit and faith providers on a rotating basis Services provided by faith, nonprofit A wide variety of services will be brought to the center, including fitness,job and for-profit readiness, identification, educational, benefits access, and other services. organizations Thank you ! tot. Hous•ng ' . Resource Center t! s• Virginia Bea: City Council and the City Manager have provided the resources to make this possible. We and all our partners intend to make the most of it! Thank you! 19 Thank you ! L.Housing 4ti' : ... Resource F�+�., �;, F it Center f� Your questions and comments. 20 55 CITY MANAGER'S BRIEFINGS TOURISM INVESTMENT PROGRAM - Update ITEM#67883 4:07 P.M. Mayor Sessoms welcomed David Bradley, Director — Budget and Management Services. Mr. Bradley expressed his appreciation to the City Council for their continued support: ;int;' , VJvtginia Beach e` 4,,��® aev Tourism Investment Program — TIP Fund MIN fa• David Bradley t — _ Director of Budget and Management Services F Here is the Background for the TIP Fund: Background FY 1992-93 Council established the Tourism Growth Investment Fund(TGIF) FY 2001-02 Council established Major Projects Fund Dedicated revenues for rebuilt Convention Center,Sandler Center and parking lot expansion for Aquarium. FY 2011-12 Council merged TGIF and Major Projects into TIP Fund 2 March 20, 2018 56 CITY MANAGER'S BRIEFINGS TOURISM INVESTMENT PROGRAM- Update ITEM#67883 (Continued) Here are the Tourism Revenues by Fund: Tourism Revenues by Fund— FY18Qpsci TIP TAP Soaoe Fund EDIP TOTAL Hotel Tax 5%/$1 1%/$1 - 2% - 8% Restaurant/Meal Tax 1.06% 0.5% 0.44% 3.5% - 5.5% Amusement Tax 10%^ - - - - 10% Cigarette Tax(per pack) 50 - - 540 16¢ 75¢ Notes.Flet rate of$1 per room/night for TAP,Additional$1 per room/night for TIP .. 3 Mayor Sessoms thanked Mr. Bradley and the entire team for their hard work and dedication to the City. • March 20, 2018 57 CITY COUNCIL COMMENTS ITEM#67884 4:42 P.M. Council Lady Wilson attended this morning's Development Authority meeting where the Amphitheater reported the City received$1.65-Million in taxes this past year. March 20, 2018 58 CITY COUNCIL COMMENTS ITEM#67885 Councilman Uhrin expressed appreciation to everyone working and providing support during this past weekend's Shamrock Marathon. This event has exceeded the number of participants of the Rock n Roll %z Marathon. March 20, 2018 59 CITY COUNCIL COMMENTS ITEM#67886 Councilman Wood would like to discuss some possible enhancements and additional equipment for specifically Fire and EMS when facing a possible "mass shooting"event. March 20, 2018 60 CITY COUNCIL COMMENTS ITEM#67887 Councilman Moss advised the Deferred Compensation Board met last week and the July is:crossover to VRS is moving smoothly forward. 1 March 20, 2018 61 CITY COUNCIL COMMENTS ITEM#67888 Council Lady Kane spoke at the Citizen's Police Academy Alumni reception where they recognized five (5)volunteer organizations. • March 20, 2018 62 CITY COUNCIL COMMENTS ITEM#67889 Council Lady Kane attended the Mermaid Winery grand opening. March 20, 2018 63 CITY COUNCIL COMMENTS ITEM#67890 Council Lady Kane attended the Ribbon Cutting at the Warrior's Taphouse and was pleased to learn they are donating a portion of proceeds to wounded warriors. March 20, 2018 64 CITY COUNCIL COMMENTS ITEM#67891 Council Lady Kane expressed appreciation to the Police, Planning, Traffic Engineering and Housing Departments for their presence at the recent Scarborough Square community meeting. March 20, 2018 65 AGENDA REVIEW SESSION ITEM#67892 4:47 P.M. BY CONSENSUS, the following shall compose the Legislative CONSENT AGENDA: K. ORDINANCES/RESOLUTIONS 1. Ordinance to GRANT thirteen (13)Franchise Agreements for Open Air Cafés in the resort area a. Cabana Cafe 3501 Atlantic Avenue b. Shoreline Cafe 2809 Atlantic Avenue c. Shoreline Cafe 2809 Atlantic Avenue d. H2O Cafe 2705 Atlantic Avenue e. Ocean 27 Café 2701 Atlantic Avenue f Ocean 27 Café 2701 Atlantic Avenue g. Hemingway's Restaurant Café 2101 Atlantic Avenue h. Rock Fish Cafe Cafe 1601 Atlantic Avenue i. Ocean's 14 Cafe 1401 Atlantic Avenue j. Fish Bones Café 1211 Atlantic Avenue k. Waterman's Café 412 Atlantic Avenue 1. 204 Pizza Cafe 204 22nd Street m. Guad's Cafe 200 21st Street 2. Ordinances to AMEND City Code: a. Section 10-1 re POLLING PLACES: 1. Chimney Hill Precinct to Rosemont Elementary School 2. Split Rosemont Forest Precinct and ESTABLISH the Salem Woods Precinct at Parkway Elementary School 3. Split Sigma Precinct and ESTABLISH the Sandbridge Precinct at Tabernacle United Methodist Church b. Section 23-50 re accumulations of trash, garbage, etc., or excessive growth of weeds and grass 3. Ordinance to AUTHORIZE a full-time psychiatrist position and REDUCE capacity of a part-time psychiatrist position in the Department of Human Services 4. Resolution to APPOINT Terri H. Chelius as Chief Deputy City Clerk 5. Resolution to AUTHORIZE the City Manager to EXECUTE an Interim Agreement for ProjectDevelopment and Operations Planning re the Sports Center Project 6. Resolution regarding the Plight of the People of Puerto Rico in the aftermath of Hurricane Maria 7. Ordinances to ACCEPT and/or APPROPRIATE: a. $1,401,912 surplus Congestion Mitigation and Air Quality funding to CIP#2-418, "Indian River Road/Kempsville Road Intersection Improvements b. $1,510,769 from surplus Regional Surface Transportation Program funding to CIP #2-152, "Elbow Road Extended Phase II-B" c. $124,358 in miscellaneous Medicaid Revenue to CIP 3-705, "Human Services Client Information II" d. $118,698 to the Fire Department re purchase of four(4) utility vehicles and updated emergency medical equipment March 20, 2018 66 AGENDA REVIEW SESSION ITEM#67892 (Continued) e. $91,000 to Human Services re Complex Care Program Services MAYOR SESSOMS WILL ABSTAIN ON ITEM#3a/b COUNCILMAN MOSS WILL VOTE VERBAL NAY ON ITEM#5 March 20, 2018 67 A GENDA REVIEW SESSION ITEM#67892 (Continued) BY CONSENSUS, the following shall compose the Planning CONSENT AGENDA: J. PLANNING 1. TI PROPERTIES, LLC for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width at 2204 Treasure Island Road DISTRICT 4—BAYSIDE 2. C and C DEVELOPMENT CO., INC. / GEORGE & JOYCE CICO for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width and reconfigure two (2) lots at 2606 Arctic Avenue and 400 27`h Street DISTRICT 6— BEACH 3. ALBA TAXI,LLC./EDWARD SELAMAJ&BESNIK SELAMAH,for Conditional Use Permits re auto repair garage and bulk storage yard at 1208 Bells Road DISTRICT 6—BEACH 4. CROWS NEST HOLDINGS, LLC., TM REAVER BEACH BREWING COMPANY/ THOMAS R. BOOZEL for a Conditional Use Permit re craft brewery at 1501 and 1505 Taylor Farm Road, Suites 401, 402, and 403 DISTRICT 3—ROSE HALL 5. OLD DONATION EPISCOPAL CHURCH for a Conditional Use Permit re religious use at 4449 North Witchduck Road DISTRICT 4—BAYSIDE 6. STEPHEN LEE ARONSON & MARIE E. ARONSON for a Conditional Use Permit re outdoor recreation facility at 937 Baja Court DISTRICT 7 — PRINCESS ANNE 7. Ordinances re Short Term Rentals: a. AMEND Sections 102, 111, 401, 501, 601, 901, 1110,1125, 1521 and 2203 of the City Zoning Ordinance (CZO) and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to Definition, Requirements and Use of Home Sharing and Short Term Rentals (Alternative 1) b. ADD Article 23, Consisting of Sections 2300 through 2303 (Short Term Rental Overlay District) to the CZO, establishing regulations and requirements pertaining to Short Term Rentals (Alternative 1) c. AMEND the Official Zoning Map by the designation and incorporation of property into the Short Term Rental Overlay District(Alternative 1) d. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to the Definition, Requirement and Use of Home Sharing and Short Term Rentals (Alternative 2) e. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZOand Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Section 209.6 and 241.2 of the CZO pertaining to the Definition, Requirements and Use of Home Sharing and Short Term Rentals (Planning Commission Version of Alternative 2) March 20, 2018 68 AGENDA REVIEW SESSION ITEM#67892 (Continued) f AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to the Definition, Requirements and Use of Accessory Use-Short Term Rentals (Alternative 3) g. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Section 209.6 of the CZO pertaining to the Definition, Requirements and Use of Accessory Use-Short Term Rentals (Planning Commission Version of Alternative 3) MAYOR SESSOMS WILL ABSTAIN ON ITEM#1 MAYOR SESSOMS WILL ABSTAIN ON ITEM#2 ITEM#4 WILL BE CONSIDERED SEPARATELY ITEM#5 WILL BE CONSIDERED SEPARATELY ITEM#6 WILL BE CONSIDERED SEPARATELY ITEM#7 WILL BE CONSIDERED SEPARATELY TO DEFER FOR 60 DAYS March 20, 2018 69 ITEM#67893 Mayor William D. Sessoms, Jr., entertained a motion to permit City Council to conduct its CLOSED SESSION,pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: LEGAL MATTERS: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; or consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2.2-3711(A)(7). • Possible Opioid Litigation PERSONNEL MATTERS: Discussion, consideration of or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees pursuant to Section 2.2-3711(A)(1) • Council Appointments: Council, Boards, Commissions, Committees, Authorities, Agencies and Appointees • Appointee Evaluations March 20, 2018 70 ITEM#67893 (Continued) Upon motion by Councilman Dyer, seconded by Councilman Uhrin, City Council voted to proceed into CLOSED SESSION at 4:52 P.M. Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., John E. Uhrin, Rosemary Wilson and James L. Wood Council Members Absent: Jessica P.Abbott Closed Session 4:53 P.M. - 5:45 P.M. Break 5:45 P.M. - 6:00 P.M. **COUNCILMAN MOSS STEPPED OUT DURING THE DISCUSSION REGARDING POSSIBLE OPIOID LITGATION March 20, 2018 71 FORMAL SESSION VIRGINIA BEACH CITY COUNCIL March 20,2018 6:00 P.M. Mayor William D. Sessoms, Jr., called to order the FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the City Council Chamber, City Hall, on Tuesday,March 20, 2018, at 6:00 P.M Council Members Present: M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott INVOCATION: Reverend Jack E.Davis Senior Pastor, Tabernacle United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mayor Sessoms DISCLOSED he is retired from Towne Bank (which has a corporate office located at 297 Constitution Drive in Virginia Beach), and no longer has any involvement in Towne Bank's transactions. However, due to the size of TowneBank and the volume of transactions it handles, Towne Bank has an interest in numerous matters in which he is not personally involved and of which he does not have personal knowledge. In that regard, he is always concerned about the appearance of impropriety that might arise if he unknowingly participates in a matter before City Council in which TowneBank has an interest.Mayor Sessoms also has similar concerns with respect to Berkshire Hathaway Home Services Town Realty, which is an affiliate of Towne Bank. In order to ensure his compliance with both the letter and spirit of the State and Local Government Conflict of Interests Act (the "Act'), it is his practice to thoroughly review each City Council agenda to identify any matters in which he might have an actual or potential conflict. If, during his review of an agenda, he identifies a matter in which he has a `personal interest", as defined by the Act, he will either abstain from voting, or file the appropriate disclosure letter with the City Clerk to be included in the official records of City Council. Mayor Sessoms' letter of January 13, 2015, is hereby made a part of the record. March 20, 2018 72 Council Lady Rosemary Wilson DISCLOSED that she is a real estate agent affiliated with Howard Hanna Real Estate Services ("Howard Hanna"), whose Oceanfront Office is located at 303 34th Street Suite 102, Virginia Beach, VA 23451. Because of the nature of realtor and real estate agent affiliation, the size of Howard Hanna, and the volume of transactions it handles in any given year, Howard Hanna has an interest in numerous matters in which she is not personally involved and of which she does not have personal knowledge. In order to ensure her compliance with both the letter and the spirit of the State and Local Government Conflict of Interests Act (the "Act"), it is her practice to thoroughly review the agenda for each meeting of City Council for the purpose of identifying any matters in which she might have an actual or potential conflict. If, during her review of the agenda for any given meeting of the Council, she identifies a matter in which she has a "personal interest,"as defined in the Act, she will file the appropriate disclosure letter to be recorded in the official records of the City Council. Councilmember Wilson regularly makes this disclosure. Her letter of February 20, 2018, is hereby made part of the record. Council Lady Rosemary Wilson also DISCLOSED she has a personal interest in Dixon Hughes Goodman and receives income from the firm as a result of her late husband's employment. The income is proceeds from the sale of his partnership interest,paid out over an extended period of time. She is not an employee of Dixon Hughes Goodman, does not have any role in management of the company and does is not privy to its client list. However, due to the size of Dixon Hughes Goodman and the volume of transactions it handles in any given year, Dixon Hughes Goodman may have an interest in matters of which she has no personal knowledge. In that regard, she is always concerned about the appearance of impropriety that might arise if she unknowingly participates in a matter before City Council in which Dixon Hughes Goodman has an interest. In order to ensure her compliance with both the letter and spirit of the State and Local Government Conflict of Interests Act (the "Act"), it is her practice to thoroughly review each City Council agenda to identify any matters in which she might have an actual or potential conflict. If, during her review of an agenda, she identifies a matter in which she has a `personal interest", as defined by the Act, she will either abstain from voting, or file the appropriate disclosure letter with the City Clerk to be included in the official records of City Council. Council Lady Wilson's letter of June 2, 2015, is hereby made a part of the record. March 20, 2018 73 Item—V-E CERTIFICATION ITEM#67894 Upon motion by Councilman Dyer, seconded by Councilman Uhrin, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 Jtia`cpu B,EAck S� OUR ';;*6) oS RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM#67893 Page 70 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW,THEREFORE,BE IT RESOLVED:That the Virginia Beach City Council hereby certifies that,to the best of each member's knowledge,(a)only public business matters lawfully exempted from Open j Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. 'manda :arnes, MMC City Clerk March 20, 2018 74 Item—V-F MINUTES ITEM#67895 Upon motion by Councilman Dyer, seconded by Councilman Uhrin, City Council APPROVED the MINUTES of the INFORMAL and FORMAL SESSIONS of February 20,2018. Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 1 75 ADOPT AGENDA FOR FORMAL SESSION ITEM#67896 BY CONSENSUS, City Council ADOPTED: AGENDA FOR THE FORMAL SESSION March 20, 2018 76 Item- V-H.1 PUBLIC HEARINGS ITEM#67897 Mayor Sessoms DECLARED A PUBLIC HEARING: LEASES OF CITY-OWNED PROPERTY(Cafe Franchises) a. Cabana Café 3501 Atlantic Avenue b. Shoreline Cafe 2809 Atlantic Avenue c. Shoreline Café 2809 Atlantic Avenue d. H2O Cafe 2705 Atlantic Avenue e. Ocean 27 Café 2701 Atlantic Avenue f Ocean 27 Café 2701 Atlantic Avenue g. Hemingway's Restaurant Café 2101 Atlantic Avenue h. Rock Fish Café Cafe 1601 Atlantic Avenue i. Ocean's 14 Café 1401 Atlantic Avenue j. Fish Bones Cafe 1211 Atlantic Avenue k. Waterman's Café 412 Atlantic Avenue 1. 204 Pizza Cafe 204 22"d Street m. Guad's Café 200 2151 Street There being no speakers, Mayor Sessoms CLOSED the PUBLIC HEARING. March 20, 2018 77 Item- V-H.2a/b/c PUBLIC HEARINGS ITEM#67898 Mayor Sessoms DECLARED A PUBLIC HEARING: POLLING PLACE CHANGES a. Change Chimney Hill Precinct to Rosemont Elementary School b. Establish Salem Woods Precinct at Parkway Elementary School c. Establish Sandbridge Precinct at Tabernacle United Methodist Church There being no speakers, Mayor Sessoms CLOSED the PUBLIC HEARING. March 20, 2018 78 Item - V-I ORDINANCES/RESOLUTIONS ITEM#67899 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED, BY CONSENT: Agenda Items la/b/c/d/e/f/g/h/i/j/k/l/m(MAYOR ABSTAINED ON#1a,d,e,f&g), 2, 3, 4, 6 and 7b/c/d/e Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent.• Jessica P. Abbott March 20, 2018 79 Item -V-Lla/b/c/d/e/f/g/h/i/j/k/1/m ORDINANCES/RESOLUTIONS ITEM#67900 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to GRANT thirteen (13) Franchise Agreements for Open Air Cafes in the resort area a. Cabana Cafe 3501 Atlantic Avenue b. Shoreline Cafe 2809 Atlantic Avenue c. Shoreline Café 2809 Atlantic Avenue d. H2O Cafe 2705 Atlantic Avenue e. Ocean 27 Café 2701 Atlantic Avenue f Ocean 27 Cafe 2701 Atlantic Avenue g. Hemingway's Restaurant Café 2101 Atlantic Avenue h. Rock Fish Cafe Cafe 1601 Atlantic Avenue i. Ocean's 14 Café 1401 Atlantic Avenue j. Fish Bones Cafe 1211 Atlantic Avenue k. Waterman's Café 412 Atlantic Avenue 1. 204 Pizza Cafe 204 22r1 Street m. Guad's Café 200 21st Street Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott **The Vote was 9-0 on Item #1 a/d/e/f/g as Mayor Sessoms ABSTAINED March 20, 2018 1 AN ORDINANCE GRANTING THIRTEEN 2 FRANCHISE AGREEMENTS FOR OPEN AIR 3 CAFES IN THE RESORT AREA 4 5 WHEREAS, by resolution adopted November 15, 1985, City Council authorized 6 the City Manager to promulgate Open Air Café Regulations, which have been amended 7 from time to time, for the operation of open air cafés on public property; and 8 9 WHEREAS, the City Council has traditionally granted initial franchises for one- 10 year terms; and 11 12 WHEREAS, if an open air café is successfully operated during the initial one- 13 year term, the franchisee may return to Council and request a five-year franchise 14 agreement; and 15 16 WHEREAS, the following thirteen entities have successfully operated open air cafés 17 pursuant to either one-year or five-year franchise agreements, and are seeking renewal 18 of their franchise agreements for five year terms: (1) Clearwater Investment Associates, 19 LP, t/a Cabana Café, for operation of a Boardwalk Café; (2) Colonial Inn, Inc., t/a 20 Shoreline Café, for operation of a Boardwalk Café; (3) Colonial Inn, Inc., t/a Shoreline 21 Café, for operation of a Connector Park Café; (4) 27th Street Hotel, LLC, t/a H2O Café, 22 for a Boardwalk Café; (5) 27th F & B, LLC, t/a Ocean 27 Café, for a Connector Park 23 Café; (6) 27th F & B, LLC, t/a Ocean 27 Café, for a Boardwalk Café; (7) Oceanside 24 Investment Associates, LP, t/a Hemingway's Restaurant Café, for a Boardwalk Café; (8) 25 Rock Fish Sea Grill, LLC, t/a Rock Fish Café, for a Boardwalk Café; (9) Guru Parab, 26 LLC, t/a Ocean's 14 Café, for a Boardwalk Café; (10) Surfside Resort I, Inc., t/a Fish 27 Bones Café, for a Boardwalk Café; (11) Fogg's Seafood Company, t/a Waterman's 28 Café, for a Boardwalk Café; (12) Pizza Maniac, Inc., t/a 204 Pizza Café, for an Atlantic 29 Avenue Side Street Café; and (13) G-21St Street, Inc., t/a Guad's Café, for an Atlantic 30 Avenue Side Street Café; and 31 32 WHEREAS, the Convention & Visitors Bureau/Resort Management recommends 33 that the above-named entities be granted open air café franchise agreements. 34 35 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF 36 VIRGINIA BEACH: 37 38 That the City Council hereby grants five-year franchise agreements to: (1) 39 Clearwater Investment Associates, LP, t/a Cabana Café, for operation of a Boardwalk 40 Café; (2) Colonial Inn, Inc., t/a Shoreline Café, for operation of a Boardwalk Café; (3) 41 Colonial Inn, Inc., t/a Shoreline Café, for operation of a Connector Park Café; (4) 27th 42 Street Hotel, LLC, t/a H2O Café, for a Boardwalk Café; (5) 27th F & B, LLC, t/a Ocean 43 27 Café, for a Connector Park Café; (6) 27th F & B, LLC, t/a Ocean 27 Café, for a 44 Boardwalk Café; (7) Oceanside Investment Associates, LP, t/a Hemingway's 45 Restaurant Café, for a Boardwalk Café; (8) Rock Fish Sea Grill, LLC, t/a Rock Fish 46 Café, for a Boardwalk Café; (9) Guru Parab, LLC, t/a Ocean's 14 Café, for a Boardwalk 47 Café; (10) Surfside Resort I, Inc., t/a Fish Bones Café, for a Boardwalk Café; (11) 48 Fogg's Seafood Company, t/a Waterman's Café, for a Boardwalk Café; (12) Pizza 49 Maniac, Inc., t/a 204 Pizza Café, for an Atlantic Avenue Side Street Café; and (13) G- 50 21st Street, Inc., t/a Guad's Café, for an Atlantic Avenue Side Street Café. Adopted by the City Council of Virginia Beach, Virginia on this 20thday of March 2018. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: Mike Eason Aimee Sullivan Convention and Visitors Bureau/ City Attorney's Office Resort Management CA14283 R-1 March 7, 2018 0.11.A $F`4C en 04 4 ' U City of Virinla Beach ,;,,Fs, Se OF OUR 0.00 `` VBgov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 In Reply Refer to 0062591 (757)385-4581 FAX(757)385-5699 wsessoms@vbgov.com March 20, 2018 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on an ordinance to grant thirteen franchise agreements for open air cafés in the Resort Area. 2. Three of the applicants have disclosed that TowneBank is a financial services provider with respect to this ordinance: Clearwater Investment Associates, LP, t/a Cabana Café; 27th F&B, LLC, t/a Ocean 27 Café (two café franchises); and Oceanside Investment Associates, LC, t/a Hemingway's Restaurant Café. Additionally, the owners of 27th Street Hotel, LLC, t/a H2O Café have disclosed that 27th Street Hotel, LLC is an affiliated entity of 27th F&B, LLC. 3. I have a personal interest in Towne Bank, which is located at 600 22nd Street in Virginia Beach. I am no longer employed by TowneBank, and I am not personally providing services to this applicant on behalf of TowneBank. Although I am able to participate in this transaction fairly and in the public interest, as provided by Virginia Code Section 2.2-3115(I), I am nonetheless electing to abstain the portions of this vote that includes (1) Clearwater Investment Associates, LP; (2) 27th F&B, LLC (both cafés); (3) Oceanside Investment Associates, LC; and (4) 27th Street Hotel, LLC. Mrs. Amanda Barnes -2- March 20, 2018 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, . A ,-4/ /(/ '141- ---- William D: essoms Mayor WDS/RRI 80 Item -V-L2a(1.2.3) ORDINANCES/RESOLUTIONS ITEM#67901 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED,BY CONSENT, Ordinances to AMEND City Code: a. Section 10-1 re POLLING PLACES: 1. Chimney Hill Precinct to Rosemont Elementary School 2. Split Rosemont Forest Precinct and ESTABLISH the Salem Woods Precinct at Parkway Elementary School 3. Split Sigma Precinct and ESTABLISH the Sandbridge Precinct at Tabernacle United Methodist Church Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 1 AN ORDINANCE TO AMEND SECTION 10-1 OF THE CITY 2 CODE TO CHANGE THE POLLING PLACE FOR THE 3 CHIMNEY HILL PRECINCT, AND TO ESTABLISH THE 4 SALEM WOODS PRECINCT AND POLLING PLACE, AND 5 TO ESTABLISH THE SANDBRIDGE PRECINCT AND 6 POLLING PLACE 7 8 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA 9 BEACH, VIRGINIA: 10 11 Section 10-1 of the City Code is hereby amended and reordained to read as 12 follows: 13 14 Sec. 10-1. Establishment of precincts and polling places. 15 16 There are hereby established in the city the following precincts and their 17 respective polling places, as set forth below: 18 19 Precinct Polling Place 20 21 Alanton Alanton Elementary School 22 Aragona Bayside Sixth Grade Campus 23 Arrowhead Arrowhead Elementary School 24 Avalon Woodstock Elementary School 25 Baker Ebenezer Baptist Church 26 Bayside Bayside Elementary School 27 Bellamy Salem Middle School 28 Blackwater Blackwater Fire Station 29 Bonney Discovery Church 30 Brandon Brandon Middle School 31 Brookwood Plaza Annex 32 Buckner Green Run Baptist Church 33 Cape Henry Research and Enlightenment Building (Edgar 34 Cayce Library) 35 Capps Shop Back Bay Christian Assembly 36 Centerville Centerville Elementary School 37 Chesapeake Beach Bayside Baptist Church 38 Chimney Hill - 39 Rosemont Elementary School 40 College Park College Park Elementary School 41 Colonial Colonial Baptist Church 42 Colony Lynnhaven Colony Congregational Church 43 Corporate Landing Corporate Landing Middle School 44 Courthouse Kellam High School 45 Creeds Oak Grove Baptist Church 46 Cromwell Salem United Methodist Church 47 Culver Ocean Lakes High School 48 Dahlia Green Run High School 49 Dam Neck Corporate Landing Elementary School 50 Davis Corner Bettie F. Williams Elementary School 51 Eastern Shore Eastern Shore Chapel 52 Edinburgh St. Aidan's Episcopal Church 53 Edwin Kempsville Middle School 54 Fairfield Kempsville Presbyterian Church 55 Foxfire Wave Church 56 Glenwood Glenwood Elementary School 57 Great Neck All Saints Episcopal Church 58 Green Run Green Run Elementary School 59 Haygood Haygood United Methodist Church 60 Hillcrest New Castle Elementary School 61 Holland Holland Elementary School 62 Homestead Providence Presbyterian Church 63 Hunt Princess Anne Recreation Center 64 Independence Water's Edge Church 65 Indian Lakes Indian Lakes Elementary School 66 Indian River San Lorenzo Spiritual Center 67 Kings Grant St. Nicholas Catholic Church 68 Kingston King's Grant Presbyterian Church 69 Lake Christopher New Covenant Presbyterian Church 70 Lake Joyce Morning Star Baptist Church 71 Lake Smith Bayside Church of Christ 72 Landstown Landstown Community Church 73 Larkspur St. Andrews United Methodist Church 74 Lexington Larkspur Middle School 75 Linkhorn Virginia Beach Community Chapel 76 Little Neck Lynnhaven United Methodist Church 77 London Bridge London Bridge Baptist Church 78 Lynnhaven Cape Henry Church 79 Magic Hollow Virginia Beach Moose Family Center 80 Malibu Malibu Elementary School 81 Manor Providence Elementary School 82 Mt. Trashmore Windsor Woods Elementary School 83 Newtown Good Samaritan Episcopal Church 84 North Beach Galilee Episcopal Church 85 North Landing Hope Haven 86 Ocean Lakes Ocean Lakes Elementary School 87 Ocean Park Bayside Community Recreation Center 88 Oceana The Gathering at Scott Memorial United 89 Methodist Church 90 Old Donation Calvary Baptist Church 91 Pembroke Pembroke Elementary School 92 Pinewood Lynnhaven Presbyterian Church 93 Plaza Lynnhaven Elementary School 94 Pleasant Hall Emmanuel Episcopal Church 95 Point O'View Kempsville Church of Christ 96 Red Wing Fraternal Order of Police, Lodge #8 97 Rock Lake Salem Elementary School 98 Rosemont Forest Rosemont Forest Elementary School 99 Roundhill Salem High School 100 Rudee Virginia Beach Volunteer Rescue Squad 101 Building 102 Salem Woods Parkway Elementary School 103 Sandbridqe Tabernacle United Methodist Church 104 Seatack Mount Olive Baptist Church 105 Shannon Church of the Ascension 106 Shelburne Christopher Farms Elementary School 107 Shell Unity Church of Tidewater 108 Shelton Park Shelton Park Elementary 109 Sherry Park St. Matthews Catholic Church 110 Sigma Red Mill Elementary School 111 South Beach Contemporary Art Center of Virginia 112 Stratford Chase Community United Methodist Church 113 Strawbridge Strawbridge Elementary School 1 114 Tallwood Tallwood Elementary School 115 Thalia Thalia Elementary School 116 Thoroughgood Independence Middle School 117 Timberlake White Oaks Elementary School 118 Trantwood Church of the Holy Family 119 Upton Three Oaks Elementary School 120 Village Thalia Lynn Baptist Church 121 Windsor Oaks Windsor Oaks Elementary School 122 Witchduck Bayside Presbyterian Church 123 Wolfsnare Virginia Beach Christian Life Center 124 Central Absentee Voter AgricultureNoter Registrar Building 125 Precinct Adopted by the City Council of the City of Virginia Beach, Virginia, on this 2odBy of March , 2018. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUE - CY: ' / dp&,„ - �� l/ Tonna Patterson Dana a eyer Voter Registrar City Attorney's Office CA14302 R-1 March 1, 2018 , .., ,-... ,--; - - ,!..,,..., Ge ntl,"RI -.- . ..: Pi.3......-, N..“thgt, ... :,,., As. d;:ti Ho,st;',n - 5 , rVn r, , k- 6',.., .,..,\ ,f, 0: ' ) b rla "=- C Pcoom-el.s L,$--1' .y.e- — Pe wter K'd Vve, -,.. i*.:0- 7:- r-16, r.... ..:. JO tin rldr-ECCK -'- -; A::•!,,,,,-...,,, ,-t-'''' 29 • -6 li- ,..,,„.e., o,. ,,S .7_P,..),,,,,\e'\ , OV ..., <€.2... The Lakes c hi mney Hill --.. ,c, -,. Li -.. k,/ ..14Lir,"t. '. ,,A vc, Oak 3 Beth ChaWai9tt Congregation -"/Z c: i,v xr• 080 Chimney Hill --',..-i• .Vei . HS itr..rie,f•rerc- kr, I --•.- ,S ,,,, ._-7. Iv .,....1") ..i. .%- Oak Springs Holland C ...c .9 4 Elementary ES ,•-• --':' .T.- - .'-,: LT' 029 Holland •,-' -.-;"7-. ,•!t:'-° °4-4)''' * , ,•,`,' .,,,..-: . • ,..,.,,...4._ • - ,-..) ::=:' .,,,,_ '4,. ''. ' reen Run BaptistChurch oGair:.1.7Grn'FluentilEfiSui * - . Elem .1 174 Buckner ,- Green ntarA Run Mapleton e S.:hooW - , ., -1•C''' 1, . .I ..- Po_en,ont tr., rf El9mentat, t Holland Farms 0- L ..; sch,,•Di - ,f... ...,,, ... •,--r.:' Green Rt. z., ."1 ')... re. •,1160cs -..1-,. -,.., 7_-_,, ..... "?., -^ c) ,-.. ..: 7 -.-7 :.., -:_: `:.1- Gras and '-c> -E.- Virp Far s 1-...., ...: 1: '1, ...... < "t”1:Z' '-a Buckner -& t. !I.! ,n ,..( . Farms cl - 9,..00.s. 4,-: Park 0.- Park Is prk1C 074 , Eailec ner Farms .. •. •-•c. ...- c I Move the polling location from the Beth Chaverim Congregation to Rosemont Elementary School. ..._ _ ,... ,...- „,,,,. c,-6• 045Ne'” . '-- c4,- rs Bellamy Wood- -t-- 0 , Parkway U tv Elementary yvv0‘ Sch4"°1 0, ;r:Ci „vac:, c. tt ra. 4) C• k,,q- , ' 'C'S'''s ' Salem „,-•- ' ' •• k- •>,.'. . • , . ..! -m ---7-z ... Salem Woods e .7, 7, N....L.,. 099 Salem Woods • Kempsville Plantation A...,\ ' Coventry ..-- 6- • , .r....o . ....... . ; . ! Bellamy Plantation S un SD earn ::, Park .., Tilfany Ln r- R••-mont F ort ES N, - found Hill 064 -osemont Forest .' ,c ..- -'r_rr nry rs I LC( Ro r mo rat Salem ti..,-&-t=',.;›- ME,-,I k., EWinentary 4 1 7_-n Villages .4.” '.-'''' ''' No 0,40. ,30C ..=. .„,_. ,•••: rrre l..)! r\:1,•.:;.-tin A.. _ Lb ,...,„... II- .:, .1... -I. : ,ID p It Rock Creek ' Y 081 — --7. ...i.:, :.:, ti..,.c. „.. '`,- .,- HD ri,y Eio,. Glenwood ES 6olf, IA 058 Glenwood E 1 <•.,,,, • -;:, 'Salem.ES a .„4,2t31 Glenwood Rock Lakeakc, Lakes Oc-e LII Brnentary T t.P,,, Eklietar; _ e School rr- -,.5,_hool ., . ---, ynciamere ,,,r nciani,•,. 3od Salem United Meth odi st-Ch urch z- P.r.,1 „ 054 Cromwell ' ;)„\ ?" ' 054 - - 058 -' 1 . . - ' - • .. !..3 ni IC F 1 L I /lirt '';''''e "•'-,-, :.:37-14 '''.' 7 . •. Salem - . , Split precinct 064, Rosemont Forest, and establish a new precinct,099 Salem Woods. The new polling location would be Parkway Elementary School. C's h. • Layer list Th0Oak.ESoo 063 Upton 060 Red!Aill ES Op I,Si a c v. 100 Sandbridge • 031 164' 033 Split precinct 031, Sigma, and establish a new precinct, 100 Sandbridge. The new polling location would be Tabernacle United Methodist Church. 81 Item -V-L2b ORDINANCES/RESOLUTIONS ITEM#67902 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinances to AMEND City Code: b. Section 23-50 re accumulations of trash, garbage, etc., or excessive growth of weeds and grass Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 AN ORDINANCE TO AMEND SECTION 23-50 2 OF THE CITY CODE PERTAINING TO 3 ACCUMULATIONS OF TRASH, GARBAGE, 4 ETC., OR EXCESSIVE GROWTH OF WEEDS 5 OR GRASS 6 7 Section Amended: § 23-50 8 9 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA 10 BEACH, VIRGINIA: 11 12 That Section 23-50 of the City Code is hereby amended and reordained to read 13 as follows: 14 15 Sec. 23-50. - Accumulations of trash, garbage, etc., or excessive growth of weeds 16 or grass. 17 18 . . . . 19 20 (e) The provisions of this section shall not apply to any parcel of land greater than one 21 22 - - - _ - - ---- _ ee - - •= _ - - - -- _ - - - -- - - , 23 silvicultural or horticultural purposes. zoned for or in active farming operation. 24 25 . . 26 Adopted by the Council of the City of Virginia Beach, Virginia, on the 20th day of March , 2018. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: %k \.1Ar Housing and M_'. borhood City Attorneys Office Preservation CA14263 R-2 March 6, 2018 82 Item -V-I.3 ORDINANCES/RESOLUTIONS ITEM#67903 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to AUTHORIZE a full-time psychiatrist position and REDUCE capacity of a part-time psychiatrist position in the Department of Human Services Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 AN ORDINANCE TO AUTHORIZE A FULL-TIME 2 PSYCHIATRIST POSITION AND REDUCE 3 CAPACITY OF A PART-TIME PSYCHIATRIST 4 POSITION IN THE DEPARTMENT OF HUMAN 5 SERVICES 6 7 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 8 VIRGINIA THAT: 9 10 Within the Department of Human Services' FY 2017-18 Operating Budget, one 11 new full-time psychiatrist position is hereby authorized for the Pathways Center and to 12 offset the funding required for such position the current part-time psychiatrist position is 13 reduced from 1.70 FTE to 0.25 FTE. Adopted by the Council of the City of Virginia Beach, Virginia on the 20th day of March 2018. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: A -- David Bradley / Dana Harmeyer Budget & Management Services City Attorney's Office CA14322 R-1 March 6, 2018 83 Item -V-L4 ORDINANCES/RESOLUTIONS ITEM#67904 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT,Resolution to APPOINT Terri H. Chelius as Chief Deputy City Clerk Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 A RESOLUTION APPOINTING TERRI HEATHER CHELIUS 2 TO THE POSITION OF CHIEF DEPUTY CITY CLERK 3 4 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 5 VIRGINIA: 6 7 That pursuant to § 2-77 of the City Code, Terri Heather Chelius is hereby appointed 8 to the position of Chief Deputy City Clerk, effective March 1, 2018. 9 10 March Adopted by the Council of the City of Virginia Beach, Virginia, on the 20t3ay of 11 , 2018. APPROVED AS TO CONTENT APPROVED AS TO LEGAL SUFFICIENCY: (,La41 (�� CityCler City Attorn e 's Offic CA14325 R-1 March 12, 2018 84 Item -V-I.5 ORDINANCES/RESOLUTIONS ITEM#67905 The following registered to speak: Barbara Messner spoke in OPPOSITION Diana Howard, 1057 Debaca Court, Phone: 567-9021, expressed concerns. Upon motion by Councilman Uhrin, seconded by Councilman Dyer, City Council ADOPTED, Resolution to AUTHORIZE the City Manager to EXECUTE an Interim Agreement for Project Development and Operations Planning re the Sports Center Project Voting: 9-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott Council Members Abstaining: Mayor William D. Sessoms, Jr. March 20, 2018 1 A RESOLUTION AUTHORIZING THE CITY 2 MANAGER TO EXECUTE AN INTERIM 3 AGREEMENT FOR PROJECT DEVELOPMENT AND 4 OPERATIONS PLANNING FOR THE SPORTS 5 CENTER PROJECT 6 7 WHEREAS, on September 26, 2017, the City received conceptual proposals under 8 the Virginia Public-Private Education Facilities and Infrastructure Act ("PPEA") from three 9 firms in response to a solicitation by the City for a sports center facility (the "Sports 10 Center"); and 11 12 WHEREAS, the conceptual proposals were posted on the City's website 13 (www.vbgov.com) as required by the PPEA and the City's PPEA Guidelines; and 14 15 WHEREAS, after receipt of detailed proposals, the City undertook detailed 16 negotiations with the three firms that responded to the City's PPEA solicitation; and 17 18 WHEREAS, the City staff briefed the City Council on January 9, 2018 of its 19 recommendation to pursue an interim agreement for project development and operations 20 planning with Eastern Sports Management ("ESM") through ESM VBSC, LLC; and 21 22 WHEREAS, a proposed interim agreement was posted on the City's website to 23 allow public review; and 24 25 WHEREAS, a public hearing was held on February 6, 2018 to allow the public to 26 provide input on the PPEA proposals as required by § 56-575.17.B; and 27 28 WHEREAS, an interim agreement will allow the City to advance the operations 29 plan for the Sports Center, which should also allow the development of a proposed 30 Comprehensive Agreement for an operator of the Sports Center with an anticipated 31 maximum term of 20 years to be considered by the City Council; 32 33 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 34 OF VIRGINIA BEACH, VIRGINIA. THAT: 35 36 1. Based upon the City's review of the proposals received and information and advice 37 provided by City staff, the City Council determines that entering into an interim 38 agreement for project development and operations planning with ESM VBSC, LLC 39 will serve the public purpose by advancing the project development of the 40 proposed Sports Center. 41 42 2. The City Manager or his designee is hereby directed to execute, after approval for 43 legal sufficiency by the City Attorney or his designee, the interim agreement 44 pursuant to the PPEA with ESM VBSC, LLC. Adopted by the City Council of the City of Virginia Beach, Virginia, on this 20th day of March , 2018. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: 1 City Manager's Office - . o n-y's Office CA14276 R-1 February 2, 2018 SUMMARY OF MATERIAL TERMS SPORTS CENTER (CIP 9-041) PPEA INTERIM AGREEMENT PARTIES: City of Virginia Beach ("City") ESM VBSC, LLC ("Operator") PURPOSE: Advance PPEA process toward the development of a comprehensive agreement to operate and manage the Sports Center facility for a maximum term of twenty years. TERM: Date of execution until November 1, 2018. However, the Interim Agreement will terminate upon one of three things: (a) execution of a comprehensive agreement; (b) either party providing notice of its intent to not proceed with the development of the project; (c) the expiration of the term. WORK ITEMS: (1) Owner's representative consulting fee; (2) Detailed operations proforma; (3) Staffing plan; (4) Marketing plan (in consultation with CVB Sports Marketing); (5) Operator engagement fee; (6) Analysis of risk sharing model, including possible operator investment; (7) Draft operating agreement: construction period & 20-year term COST: Not to exceed $150,000 VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach INTERIM AGREEMENT THIS INTERIM AGREEMENT (this "Agreement"), dated as of March _, 2018 (the "Effective Date"), between the CITY OF VIRGINIA BEACH, a municipal corporation of the Commonwealth of Virginia(the"City")and ESM VBSC,LLC, a Virginia limited liability company, ("Manager"),recites and provides as follows: RECITALS: A. On September 26, 2017, the City received conceptual proposals, under the Virginia Public-Private Education Facilities and Infrastructure Act of 2002 ("PPEA") and the City's PPEA Guidelines ("Guidelines"), pursuant to a solicitation by the City for a sports center facility (the "Project"). B. After a request for detailed proposals, the City received detailed proposals on November 15, 2017 for the Project pursuant to a request by the City for such proposals. C. The Manager has submitted a conceptual and a detailed proposal (collectively, the "Proposal") in response to the City's requests for conceptual and detailed proposals. D. As permitted by the PPEA, the City and Manager now desire to enter into this Agreement to facilitate and support the efficient and comprehensive evaluation of the Project, as hereinafter more particularly set forth. E. As permitted under the PPEA,the City elected not to accept the general contractor and architect included in the Proposal. Contemporaneously with this Agreement, the City shall execute a separate Interim Agreement with Mid-Eastern Builders Inc, a Virginia corporation and contracting company ("Developer"), that will provide the construction services for the Project ("MEB Interim Agreement"). AGREEMENT In consideration of the premises set forth in the Recitals, and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the City and the Manager (each, a "Party"and together,the"Parties")hereby agree as follows: 1. Interim Agreement: Purpose. a. Interim Agreement. This Agreement is an "interim agreement" (as that term is used under the PPEA and the Guidelines) between the City and Manager in respect of the Project. Major components of the Project are outlined on the attached Exhibit A (unless otherwise indicated, or the context requires,each reference in this Agreement to an"Exhibit"or to a"Section"refers to an exhibit or a section of this Agreement, as applicable). b. Purpose.This Purpose of this Agreement is to engage Manager to produce for the City certain services, reports,plans, and recommendations (collectively,the "Deliverables") VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach regarding various aspects of the Project. The Deliverables are more specifically described in Exhibit B. The Parties anticipate that the City will use all, or a portion of, the Deliverables and those Deliverables under the MEB Interim Agreement to determine whether to approve the Project and whether to pursue Comprehensive Agreements with the Manager and Developer pursuant to the PPEA and the Guidelines. 2. Term. The term of this Agreement (the "Term") becomes effective as of the Effective Date and continues in effect until 5:00 PM local time in the City of Virginia Beach, Virginia (the "City"), on November 1, 2018, unless this Agreement expires or is terminated at an earlier date under a provision of this Agreement. The Term may be extended by amendment of this Amendment, but neither Party is obligated to agree to any such amendment. 3. Deliverables; Schedule; Reports; Meetings; Monitoring; Finder Activities. a. Deliverables and Schedule. Manager will provide to the City the Deliverables in substantial compliance with the schedule set forth in Exhibit B(the"Schedule"). b. Reports and Meetings. Manager will deliver monthly written progress reports to the City's designated project manager(the "City's Project Manager") beginning on the 30th day of the Term and on each 30-day anniversary of that initial reporting date occurring during the Term and a final such report on the last business day of the Term.In addition to any meetings or similar conferences specified in Exhibit B, Manager's designees as its project managers for the Project(the "Manager's Project Principals"), along with its other principal development team members, consultants and subcontractors (collectively, the "Manager's Project Team"), as appropriate, will participate in monthly meetings with all or portions of the group the City designates as its management team for the Project (the "City's Management Team") and its selected consultants. The City's Project Manager (or that manager's designee), in consultation with the designee of Manager's Project Principals, will specify the reasonable dates and times for these meetings. The City's Project Manager is authorized to cancel,or waive,any of these monthly meetings,or opt to conduct any of these meetings via telephone, video conference, or other similar means. Among any other reasonable purpose that the City's Project Manager may specify reasonably in advance, the participants in the monthly meetings will review (i) the then-current status of the Deliverables; (ii) new information related to the Deliverables or the Project; and(iii)Manager's performance under this Agreement. c. Monitoring. Members of the City's Project Management Team are entitled to monitor any of the work undertaken by, or for, Manager under this Agreement, so long as that monitoring does not unreasonably interfere with that work, or with Developer, or any applicable subcontractor's business. 4. Manager Compensation and Reimbursements; Payments; Limitations; Audit. a. Compensation. As full and complete compensation for its production and provision of the Deliverables and its performance of any other obligations under this Agreement,the City will pay to Manager an amount not to exceed the amounts set forth on Exhibit B(the"Budget")the VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach "Pre-Management Fee"and will reimburse Manager the costs and expenses designated as "Compensable Costs"in the Budget. b. Payments.Payment to be made in$30,000 increments beginning within ten(10)days of the Effective Date, and every 30 days thereafter until the full amount of the Budget has been paid. Upon City's receipt of all the Deliverables, so long as the Manager is in substantial compliance with all the terms of this Agreement, any outstanding balance of the Budget will be paid in full within ten (10)days. c. Limitations.The City's aggregate total liability to compensate and reimburse Manager in connection with this Agreement(whether as part of the Pre-Management Fee,as Compensable Cost, or otherwise)will not exceed the amounts set forth on Exhibit B.Moreover,no travel,lodging or meal expenses associated with the Deliverables, nor any fines or similar penalties, associated with Manager's performance under this Agreement,and no costs or expenses associated with the negotiation or execution of this Agreement,nor any costs or expenses associated with the negotiation or execution of any Comprehensive Agreement, will be reimbursable as Compensable Costs. The Compensable Costs shall be limited to costs and expenses incurred in connection with the Deliverables and not costs and expenses previously incurred by Manager in connection with the Proposal,provided the Operator engagement fee may represent some of the costs incurred by Manager prior to the execution of this Agreement. d. Audit.During the Term,and for a period not less than five years after the last payment is made to Manager under this Agreement, or the last day of the Term, whichever is later, Manager will keep and maintain complete and accurate records, books of account, reports and other data (the `Books and Records") pertaining to its performance, and the computation of compensation and reimbursements payable to Manager, under this Agreement. Upon reasonable notice from the City, Manager will make the Books and Records available during normal business hours for inspection and audit by the City and its designee, which may include the City and any other governmental entity providing funding in connection with the City's possible participation in the Project. The City will be entitled to copy all or any part of the Books and Records. 5.Project Approval;Possible Comprehensive Agreement. a. Approval Status.The City is still evaluating whether to approve the Project as part of its Capital Improvement Program. Accordingly,this Agreement and the MEB Interim Agreement are not, and are not intended to be,evidence of any such approval, or a promise or assurance that the City will approve the Project, or that the City will approve Manager; any Manager Principal; any Manager employee, manager, member, officer, owner, or principal; any entity in which Manager (or any Manager affiliate,manager,member,officer, owner,or principal)is a member or owner;any member of Manager's Project Team; or any other person or party, will be approved as the Project Manager. Moreover, the City is not obligated, and will not be obligated, to provide such approval, or to enter into a Comprehensive Agreement (as that term is used under the PPEA and the Guidelines), another interim agreement,a partnership or joint venture agreement,or any other form of contract,arrangement or relationship with Manager; any Manager Principal; any Manager employee, manager, member, officer,owner,or principal;any entity in which Manager(or any Manager affiliate,manager,member, officer, owner, or principal) is a member or owner; any member of Manager's Project Team; or any other person or party with respect to the Project(or any other project),the VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach Project Manager, or for any other purpose. Manager has submitted the Proposal, has entered into the engagement evidenced by this Agreement,and will contribute to the evaluation process of the Project at its own risk and cost, except for its rights to compensation expressly set out in this Agreement. Moreover, should further negotiations in respect of the Project,or the Project Manager(including any as to an amendment of this Agreement, or as to any possible Comprehensive Agreement for the Proposed Project)occur involving the City,or any representative of the City,or the government of the City and Manager; any Manager Principal;any Manager employee,manager,member,officer,owner, or principal;any entity in which Manager(or any Manager affiliate,manager,member,officer,owner, or principal) is a member or owner; any member of Manager's Project Team; or any other person or party, the City is not, and will not be, obligated to complete or continue those negotiations, and the City may terminate any of those negotiations, as well as its evaluation of the Project, for any reason, or for no reason, in its sole discretion without liability, except for compensation expressly provided under this Agreement that may have been earned, and therefore due and payable, on or before such termination. The approval of the Project, any Project Manager,and any further contract, arrangement or relationship as to the Project, requires passage of a binding resolution by the City Council of the City. b. Possible Comprehensive Agreement. That approval status described in Section 5(a) notwithstanding,during the Term,the City(in its sole discretion)may determine that it is appropriate to attempt to negotiate the form of a Comprehensive Agreement with Manager (or a Manager- designated affiliate or other Manager-designated party) and Comprehensive Agreement with Developer that are acceptable to the City and the applicable party. If the City so determines, the City and that applicable party(to the extent not anticipated by the then-existing Schedule)will formulate a negotiating and drafting schedule for this task and will endeavor to produce such a Comprehensive Agreements in accordance with the applicable timetable. 6. Expiration/Termination of Term. This Agreement will automatically end upon the earliest of: (i) execution of a Comprehensive Agreement, or another interim agreement, in respect of the Project; (ii)the 5th business day after the date that either Party receives notice from the other that the Party giving notice does not intend to approve, or proceed with development of, the Project, or that it does not intend to otherwise pursue the Project with the other Party and elects to end this Agreement; or(iii)the expiration of the Term.If a Party ends this Agreement under clause(ii),immediately above, or the Term expires, all Deliverables then made or in production, including any work product, plans, projections, design concepts and other items delivered or due to be delivered to the City on or before the date of termination, or expiration, will become the property of the City upon delivery, the date of the termination, or the date of expiration of the Term,whichever is earlier; provided that the City has paid to Manager all sums which are due and payable to Manager as required by the terms of this Agreement. 7. Designated Project Personnel. a. Manager.Manager's Project Principals,and the members of Manager's Project Team are all listed on Exhibit C. While this Agreement is in effect, Manager will cause each of Manager's Project Principals to devote sufficient time and attention to directing and overseeing Manager's performance under this Agreement, participate in all meetings and conferences specified in the Schedule or required under this Agreement, and to interact with members of the City's Project VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach Management Team and the City's consultants and representatives for purposes of this Agreement. Manager may change the composition of Manager's Project Principals only upon receiving the prior consent of the City, which will not be unreasonably withheld. City acknowledges and agrees that Developer shall have its own Developer Project Principals in accordance with the MEB Interim Agreement. Manager shall in consultation with the City's Project Management Team manage and oversee the Developer and the design, construction, operation, and maintenance of the Project in accordance with the terms of this Agreement and the Comprehensive Agreement. b. City. The City's Project Manager and the members of the City's Project Management Team are all listed on Exhibit C-1.While this Agreement is in effect,the City will cause all the City's Project Management Team to devote sufficient time and attention to directing and overseeing the City's performance under this Agreement,and to interact with members of Manager's Project Principals for purposes of this Agreement. 8. Accuracy of Proposal; Representation& Warranties. Manager represents and warrants to the City that (i) to the best of Manager's knowledge and belief as of the date of this Agreement all factual statements made in Manager's submissions to the City evidencing the Project(including those pertaining to prior experience and expertise) are true, accurate, and not misleading in any material respects, (ii)Manager has the expertise and capacities to produce and provide the Deliverables and to perform its other obligations under this Agreement, (iii) the data and other information contained within the Deliverables will be accurate and complete and its use for the purposes of this Agreement will not violate any law,or infringe or violate any property right,and(iv)Manager has full power and authority to enter into this Agreement,and the person[s] signing this Agreement on behalf of Manager has full power and authority to bind Manager under this Agreement. 9. Indemnification. Manager will indemnify the City (and the members of its board and its officers, employees and authorized representatives) from and against any loss, damage, expense, liability and expense (including reasonable attorneys' fees) arising from (i)bodily injury or property damage to the extent caused by the negligent or wrongful act, error, or omission of Manager, any member of Manager's Project Team, or any of Manager's or any of Manager's Project Team's employees,officers,contractors,agents or others for which Manager is legally responsible or who were otherwise acting on Manager's behalf, or (ii) the claims of third parties to the extent caused by the Manager's failure to perform its obligations, or its breach of any representation or warranty made, under this Agreement,provided in each case that the applicable claim is presented within two(2)years after the expiration or earlier termination of the Term.This indemnification provision(y)will survive the expiration of the Term or its earlier termination, and (z) is not, and is not to be construed as, a limitation of liability. Notwithstanding the foregoing, Manager's indemnification obligations as set forth herein shall exclude any loss,damage,expense,liability and expense arising from(i)bodily injury or property damage to the extent caused by the negligent or wrongful act, error, or omission of Developer, any member of Developer's Project Team, or any of Developer's or any of Developer's Project Team's employees, officers, contractors, or agents. 10. Independent Contractors. Manager and each of Manager's Project Team is an independent contractor for all purposes of this Agreement.Neither Manager, each of Manager's Project Team,nor any of their employees, agents, subsidiaries or subcontractors is an employee, servant, agent,partner, or joint venturer of, or with,the City by reason of this Agreement,or any other reason.Neither the VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach City,nor any of its employees,agents,or subcontractors is an employee,servant,agent,partner or joint venturer of,or with,Manager by reason of this Agreement. 11. No Liability of Officials,Employees or Agents.No director,officer,official,employee,agent or representative of the City is,or will be,personally liable to Manager any of Manager's Project Team, or any successor in interest of any of them, as a consequence of any default or breach by the City for any sum that may become due to Manager, any of the Manager Project Team, or any successor in interest of any of them, or on any obligation incurred under this Agreement. No officer, official, employee,agent or representative of Manager or Manager's Project Team will be personally liable to the City, or any successor in interest, as a consequence of any default or breach by Manager or Manager's Project Team for any amount which may become due to the City or any successor in interest,or on any obligation incurred under this Agreement. 12. Insurance. a. Coverages. Manager, at its expense and not as a Compensable Cost, must carry the following insurance coverages: Workers' compensation insurance, commercial general liability insurance(on an occurrence basis),automobile liability insurance for any automobile owned or hired, and umbrella/excess liability insurance. The commercial general liability policy must be for a combined single limit for personal injury and property damage of not less than$1,000,000, and must provide coverage, at a minimum, for (i) broad form contractual liability specifically covering this Agreement, (ii) products liability and completed operations, and (iii) broad form property damage coverage. The automobile liability policy must a combined single limit policy for bodily injury and property damage of not less than $1,000,000). The umbrella/excess liability policy must be for a maximum single limit of$25,000,000) for supplementing the commercial general liability policy, workers' compensation and automobile liability policy. Workers' compensation coverage must conform to statutory requirements. b. Insurers; Insureds; Certificates. Manager's insurance policies required under this Agreement must be issued by companies authorized to do insurance business in the Commonwealth of Virginia and reasonably acceptable to the City. Those policies must be primary and non-contributory with any other insurance coverage or self insurance carried by the City with respect to any claims arising out of or in connection with this Agreement. The commercial general liability, automobile liability, and umbrella/excess liability insurance policies must name the City, its officers, employees and agents as additional insureds.Upon the Effective Date,and as may be reasonably required by the City during the Term, Manager must furnish certificates of insurance evidencing the required coverages.All insurance policies shall be in form,amounts and with such companies as are reasonably acceptable to the City,provided,however,each applicable insurer must have a Best's Insurance Rating of less than"A-". c. Insurance Related Covenants. Manager must (i) notify the City promptly after Manager learns of any loss, damage or injury related to or in connection with the Project or the performance or non-performance of under this Agreement; (ii)notify any applicable insurance carrier in compliance with the policy terms, (iii)take no action(such as admission of liability)that might bar the City from obtaining any protection afforded by any policy the City may hold, or that might prejudice the City in its defense to any claim, demand or suit within limits prescribed by the policy or VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach policies of insurance;and(iv)aid and cooperate with the City in every reasonable respect with respect to such insurance and any covered loss. d. Minimum Requirements. The required insurance coverages specified in this provision are minimum insurance coverages and coverage amounts, and those specifications are only for the purposes of this Agreement. The City has not assessed the risk to which Manager may be exposed, or the liability Manager may incur, in connection with this Agreement, nor has the City represented in any fashion that such coverages or coverage amounts are prudent or otherwise sufficient to protect Manager's interests. 13. Default; Remedies; Limitations. a. Default.If a Party fails to perform any of its obligations under this Agreement (a"Default"),the other Party is entitled to give notice to the defaulting Party, which must specify the Default and demand of performance. The defaulting Party must cure the specified Default within ten (10)days after it receives the notice of Default or, if such default cannot be remedied in such period, does not within such ten (10) days commence such act or acts as shall be necessary to remedy the default and shall not thereafter diligently proceed to cure such default. b. Remedies. If the defaulting Party does not cure the Default within that 10-day period or, if such default cannot be remedied in such period, does not within such ten(10)days commence such act or acts as shall be necessary to remedy the default and shall not thereafter diligently proceed to cure such default, the non-defaulting Party will be entitled to (i) terminate this Agreement immediately by giving notice of termination to the defaulting Party and(ii)pursue all other available remedies at law,or in equity,subject to the pre-conditions and limitations specified in this Agreement. c. Limitations. Anything to the contrary in this Agreement understanding, neither the City nor Manager will liable to the other Party for any punitive, indirect, or consequential damages arising in connection with this Agreement (including lost profits, opportunity costs, or any other damages). 14. Notices. To be effective, each notice, consent, approval,waiver, or similar communication or action required or permitted to be given under this Agreement (a "Notice") must be in writing and must be delivered either by private messenger service (including a nationally recognized overnight courier), or by USPS mail, addressed as provided in this provision. Each Notice will be considered given on the date it is provided to the applicable messenger, or to the USPS, as the case may be, and will be considered received on the date actually received,unless delivery is evaded,in which case,the date delivery is attempted will be considered the date the Notice is received. Each address set forth in this provision will continue in effect for all purposes under this Agreement unless a Party replaces its address information by appropriate new information by a Notice to the other Parties in compliance with this provision: To the City: Deputy City Manager Ronald Williams,Jr. 2401 Courthouse Drive,Room 234 Virginia Beach,Virginia 23456 VIRGINIA BEACH SPORTS CENTER CEP 9-041 PPEA RFQ for the City of Virginia Beach To the Manager: ESM VBTEC,LLC 2020 Landstown Centre Way Virginia Beach,VA 23456 Attn. John M.Wack,Jr. 15. Various Contract Matters. a. Governing Law; Binding Contract; Waiver. This Agreement is governed by the laws of the Commonwealth of Virginia without giving effect to its choice of law principles. This Agreement is binding upon, and inures to, the benefit of each of the Parties and their respective permitted legal successors and permitted assigns. The failure of a Party to demand strict performance of any provision, or to exercise any right conferred, under this Agreement is not, and is not to be construed as,a waiver or relinquishment of that Party's right to assert or rely on that provision or right in the future.Either Party,however,may elect to waive any right or benefit to which it is entitled under this Agreement. b. No Third Party Beneficiary or Other Similar Rights. There are no third-party beneficiaries to this Agreement. Accordingly, no third-party is entitled to make any claim under this Agreement for failure to perform or other breach under this Agreement. Only the Parties (and their respective permitted successors and permitted assigns) are entitled to rely upon the provisions of this Agreement. c. Compliance with Laws. Manager must comply, and must cause Manager Project Team, Manager's agents and subcontractors to comply, with all federal, state and local laws, rules, regulations and ordinances applicable to the performance of its obligations under this Agreement. d. Prior Agreements and Discussions. Any agreements (whether in writing or oral) between the City and Manager existing before or contemporaneously with this Agreement relating to the Project (or any prior versions of the Project) are superseded by this Agreement. All prior discussions and negotiations as to the Project (or any prior versions of this project) are merged into this Agreement.The submission of any unexecuted copy of this Agreement does not constitute an offer to be legally bound by the provisions of the document submitted; and no Party will be bound by this Agreement until it is approved, executed and delivered on behalf of by both of the Parties. e. Assignment. Manager is not entitled to assign its rights, nor delegate its duties,under this Agreement without the prior consent of the City, which consent the City may be withheld in its sole discretion. f. Entire Agreement; Amendment; Counterparts. This Agreement constitutes the entire agreement of the Parties as to the Project.This Agreement may only be amended or modified by a writing signed on behalf of each of the Parties. This Agreement may be signed in any number of counterparts, and, so long as each Party signs at least one counterpart, each signed counterpart evidences an original Agreement,but all signed counterparts together constitute but one Agreement. VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach g. Rules of Usage and Interpretation. The captions in this Agreement are for convenience only and are not to be used in its interpretation. This Agreement shall not be construed against one Party,or the other Party,on the basis that its counsel drafted it or participated in its drafting. The worlds"include,""including,"or words to similar purport are not to be construed to be words of limitation. References to a Party means and includes that Party and its permitted successors and permitted assigns. h. Venue. Any legal action, equitable cause, or other judicial proceeding with respect to this Agreement must be brought in the courts of the Commonwealth of Virginia in the City, or of the United States of America for the Eastern District of Virginia(Norfolk Division)and in no other courts. By signing this Agreement, each Party accepts for itself and in respect of its property, generally and unconditionally,the jurisdiction of those courts. [Signatures appear on following page] VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach WITNESS the following signatures and seals. CITY OF VIRGINIA BEACH By: Name: Title: City Manager Date: ATTEST: City Clerk MANAGER: ESM VBSC, LLC, a Virginia limited liability company By: Eastern Sports Management, LLC, Virginia limited liability company, Sole Member By: John M. Wack,Jr., Manager Date: VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach Exhibit A—Major Components of Project Pre-opening consulting Project plan development Operator agreement for a maximum term of 20 years VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach Exhibit B—Deliverables,Schedule,and Budget Deliverables related to Comprehensive Agreement: (1) Owner's representative consulting fee; (2)Detailed operations proforma; (3) Staffing plan; (4)Marketing plan(in consultation with CVB Sports Marketing); (5) Operator engagement fee; (6)Analysis of risk sharing model, including possible operator investment; (7)Draft operating agreement: construction period& 20-year term Budget $150,000.00 Schedule City Council adopts Resolution with Notice of Intent to proceed with project. Project Team Meeting(s)—Manager,Developer and Consultants Issue written progress report to City's designated project manager. Project Team Meeting—Manager,Developer and Consultants Completed Schematic Design drawings due to Manager and Developer Issue written progress report to City's designated project manager Construction Estimate due to Manager and Developer Issue written progress report to City's designated project manager Issue Final report to City's designated project manager VIRGINIA BEACH SPORTS CENTER CLP 9-041 PPEA RFQ for the City of Virginia Beach Exhibit C—Project Principals: Project Team Project Principals Manager/Operator: ESM VBSC, LLC PROJECT TEAM Developer- Construction Contractor: Mid Eastern Builders Inc. - See MEB Interim Agreement for details of its team. Architect: Mechanical/Electrical/Plumbing Consultant: Structural Consultant: Civil Engineer: Legal : Hirschler Fleischer 725 Jackson Street, Suite 200 Fredericksburg, Virginia 22401 VIRGINIA BEACH SPORTS CENTER CIP 9-041 PPEA RFQ for the City of Virginia Beach Exhibit C-1—City's Management Team Deputy City Mana2er- Ronald Williams,Jr. Project Mana2er-Brad Van Dommelen City Attorney's Office-Dana R. Harmeyer, Esq. 9361105.2 042601.00002 GtiI.A.BEAc o w t City of Virginia Beach Si o�g96 �,,� 6 OF OUR NA�1oN p VBgov.com WILLIAM D.SESSOMS,JR. March 20, 201 O MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 (757)385-4581 FAX(757)385-5699 In Reply Refer to 0062584 wsessoms@vbgov.com Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Ms. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on a resolution authorizing the City Manager to execute an interim agreement for project development and operations planning for the sports center project. 2. The contractor for the preliminary design and site work for this project submitted a disclosure form which lists TowneBank as a financial services provider. 3. I have a personal interest in Towne Bank, which is located at 600 22nd Street in Virginia Beach. I am no longer employed by TowneBank, and I am not personally providing services to this applicant on behalf of TowneBank. Although I am able to participate in this transaction fairly and in the public interest, as provided by Virginia Code Section 2.2-3115(I), I am nonetheless electing to abstain from this vote. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, Al /1% -----. William D. Sessoms Mayor WDS/RRI 85 Item -V-I.6 ORDINANCES/RESOLUTIONS ITEM#67906 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Resolution regarding the Plight of the People of Puerto Rico in the aftermath of Hurricane Maria Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 REQUESTED BY COUNCILMEMBERS DYER AND KANE 1 A RESOLUTION REGARDING THE PLIGHT OF THE 2 PEOPLE OF PUERTO RICO IN THE AFTERMATH OF 3 HURRICANE MARIA 4 5 WHEREAS, on September 20, 2017, Puerto Rico endured a direct impact from the 6 worst storm to make landfall there in nearly a century; 7 8 WHEREAS, many residents of Puerto Rico have lost their homes, entire 9 communities have been displaced, and, more than six months since Hurricane Maria hit 10 Puerto Rico, tens of thousands of residents are still living without access to electricity; 11 12 WHEREAS, given that approximately ten thousand Puerto Ricans reside in 13 Virginia Beach, the plight of those who continue to suffer in Puerto Rico weighs heavily 14 on our hearts and minds; 15 16 WHEREAS, the City Council joins with the Puerto Rican community in expressing 17 our deep appreciation to organizations, local citizens, and first responders who have 18 sacrificed their time and resources to help the people of Puerto Rico, including the 88 19 local team members of Virginia Task Force 2, Federal Emergency Management Agency 20 Urban Search and Rescue Team, for which the Virginia Beach Fire Department serves 21 as the sponsor agency; 22 23 WHREAS, even with the generosity of so many, there is still much more to be done 24 to restore the territory's infrastructure, support its fiscal stability, and provide healthy, safe 25 and sustainable living conditions for Puerto Rico's 3.4 million residents; 26 27 WHEREAS, the vast majority of those who reside in Puerto Rico, including all 28 persons born in the United States territory, are American citizens, and Puerto Ricans have 29 made significant contributions to our country in times of peace as well as times of war 30 and conflict; 31 32 WHEREAS, additional assistance from the United States Congress is needed to 33 facilitate Puerto Rico's full recovery; and 34 35 WHEREAS, the Virginia Beach Human Rights Commission has requested that the 36 City Council continue to keep the plight of the Puerto Rican people in their thoughts and 37 has asked that the Council share these ongoing humanitarian concerns with others. 38 39 NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 40 VIRGINIA BEACH, VIRGINIA: 41 42 That the City Council hereby expresses deep concern for the plight of the people 43 of Puerto Rico, its strong support for the recovery efforts that have helped Puerto Ricans 44 thus far, and its continued support for the further efforts needed to resolve the ongoing 45 concerns in the territory. 46 47 AND BE IT FURTHER RESOLVED: 48 49 That the City Council urges the United States Congress to take all steps necessary 50 to support Puerto Rico's full recovery and requests that the City Clerk provide Senators 51 Kaine and Warner and Congressman Taylor with a copy of this resolution upon adoption. 52 53 Adopted by the City Council of the City of Virginia Beach, Virginia, this 20th day 54 of March , 2018. APPROVED AS TO LEGAL SUFFICIENCY: City Attorney's Office CA14327 R-1 March 13, 2018 86 Item -V-I.7a ORDINANCES/RESOLUTIONS ITEM#67907 The following individual registered to speak: Barbara Messner spoke in OPPOSITION Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council ADOPTED, Ordinance to ACCEPT and/or APPROPRIATE: a. $1,401,912 surplus Congestion Mitigation and Air Quality funding to CIP #2-418, "Indian River Road/Kempsville Road Intersection Improvements" Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 AN ORDINANCE TO ACCEPT AND APPROPRIATE 2 SURPLUS CONGESTION MITIGATION AND AIR 3 QUALITY FUNDING TO CIP #2-418, "INDIAN RIVER 4 ROAD/KEMPSVILLE ROAD INTERSECTION 5 IMPROVEMENTS" 6 7 NOW, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 8 VIRGINIA, THAT: 9 10 $1 ,401,912 from the Surplus Congestion Mitigation and Air Quality Program is 11 hereby accepted and appropriated, with federal revenue increased accordingly, to CIP 12 #2-418 Indian River Road/Kempsville Road Intersection Improvements in the Fiscal Year 13 2017-18 Capital Improvement Program. Adopted by the Council of the City of Virginia Beach, Virginia on the 20th day of March 2018. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: .L)c)' GT)C David Bradley Dana Harmeyer Budget and Management Services City Attorney's Office CA14320 R-1 March 6, 2018 W - r l4 9 �1 �` 1-71 1 Q oo > _-_-_----- :::--__------------------ ---------.1,:::,et..(4A 4 Avir,,,,,,,10 lc ,,, At7/44 \ , g LLJII \\, I'm co wc4r4 L., L .>°z,?- -----------..-4 4. Jr, [ ,,7:_, ,,71-7 r;i: i,II'\III 41,dz? ' ,,_A\74 . 1vA,--if.,#.1... tr' ..,_ ,,zis 7,--'- , _. v_ > _,„, 1 _. _ (:.ep;(,,N,,_4,4-.1.-f., !)-,,oc 1 1 , __ co„ ? cu Oo 1V p } © la �� , ,� ij �� f V _c, W o a r �� CNI ,��J: Q \ Q Z �1 0 fiirwm. Ii/i> ”i . c' 'Tr' 'cl g c ,T-1 shajl 14.) 4111IP '('S-,61/ v.> 7--,Z 'IL,:, . I.... 4vw, . ._, , Alli, < ' ,4...? 4r46 , z _ c,:. '' 'I 0,:-:-_____ Vb. , , ' ''''' e <„, wito Q CO L..-- < 11*Ar / 411ti /-- - a jail \ 111 1 r :if__ ,-- 57,--7:,' 4% ' . . r__,, ,, LI, it/ ..<\._ -qv . , , . \t: ' ''4* ; , / is l `Js, 4111111‘ .„' rA ' :::111.:01 ____,) ,i ,,,, ik ::::- :----- - r_ _______— —____ ar ipp, IIMI -- OJT /7 s4 ‘k , 111,- Ari:41W �� 401r 4 40 '.{ � �Q - c,..,_,„ 4---------------_______.__,,,,, ,,,., , , it , -...„.2:::_,„:, 40111,-; ---. Alip p �� el t N 411 ,7:,- �� j a, [,� Nod, ,-, Ai;h ...... iv 41,k_< // / \ a 2. N . 8 t . N % w , \ �� Q- \ , ' W P o l~ y TERJN\E 14ow 406 - 2,_ y a 87 Item -V-L 7b ORDINANCES/RESOLUTIONS ITEM#67908 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to ACCEPT and/or APPROPRIATE: b. $1,510,769 from surplus Regional Surface Transportation Program funding to CIP#2-152, "Elbow Road Extended Phase II-B" Voting: 10-0 Council Members Voting Aye: M Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 1 AN ORDINANCE TO ACCEPT AND APPROPRIATE 2 SURPLUS REGIONAL SURFACE TRANSPORTATION 3 PROGRAM FUNDING TO CIP #2-152, "ELBOW ROAD 4 EXTENDED PHASE II-B" 5 6 NOW, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 7 VIRGINIA, THAT: 8 9 $1,510,769 from the Surplus Regional Surface Transportation Program is hereby 10 accepted and appropriated, with $302,154 in state revenue and $1,208,615 in federal 11 revenue increased, to CIP #2-152, "Elbow Road Extended Phase II-B" in the Fiscal Year 12 2017-18 Capital Improvement Program. Adopted by the Council of the City of Virginia Beach, Virginia on the loth day of March 2018. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: i, David Bradley Dana Harmeyer Budget and Management Services City Attorney's Office CA14321 R-1 March 6, 2018 ° / �� !poi N kli•gmerioa_I a_1*. 1i' ` 1�/Z 711,1� 11111 ilii,i!'.- ip %��' ' \' Ili U �'v401 it =WARENECK°DR e 4,„ O G.DR i i 13 �f�1' ran as' �,i J! �I11� �' , ♦ i'�I l LLO D i fl WI pi li��,r,1�1 41111141 3 , � I�I>1�I p,NDE :� R KNOB' �.•• +r ;a :, P\R , .�� ,. "SPRUCE:KNOB ��ar ° Vie'/solos / ,„,r,,,w ��► �-- - PV U I/ BRANNON DR I* .,, .....,....,,...,„0 ;�%,` a 0 4 „, ,fir -.roof , . .- .raw- _ ,o ��- a �� ,, SHIPLEY w vitals1 ��sei 7 1 o‘Var.”- It\10 V.ir- awl Ili----1"--- allki&\ eN 1 \iii ,, / Vitslawasollga %\_:. 011111 •\,,.,±4 �u 4'V* i .iW*'* ?a ------ �t ` ► �' �� , �► ♦ ♦ 111 , #' at � �_1 ♦ iii "A iiiI*S��**- ' - �� 1� 4". ' ► ti 4010-424100 0111- V. 10\to 41 ogi\* �♦ ♦., ♦ , 1► �� ♦ \ taqtr e-is It �� ►� �- +moi.,,, o� �r i �� f� � ♦ *t. ‘4‘)-0-1, 41:0 _V 41.. ' 44 ,--vo, , •e- oir * • , ik '' / N v- 's a .4 0*p 4 . k ..41,* * 4 lir4‘ ''A* VIP\ I ":Rilii#2-- " ./ 7 Np"to 4. 41p-i ii 1..---A, --'- .--'4 , ' t ‘L4-•'#‘\\\-.4-4 - --441-Li'' 74 li iN \4 Stumpy Lake �. ,� _;� ,.. , r�♦je �� ;�� 7464*Oti\ its 1:. 1010 fir♦t1♦, 1 ♦ t� ith. �4 & NM 1: O � ♦Ij . 04110 4111► 0't. 44 -, 44 10A * y ` O 4'' - / 1:410•4-0, ' • k,d \ #' ..,. tiitt1 4� ll NO .,,doh !.►l ,41P• ..\*\ 9��ij � '�\ • LOCATION MAP ELBOW ROAD EXTENDED PHASE II-B '`,.. CIP 2-152 Prepared by P.W./Eng./Eng.Support Services Bureau 8/15/2017 X:\CADD\Projects\ARC Files\AGENDA MAPS\Elbow Rc 88 Item-V-L 7c ORDINANCES/RESOLUTIONS ITEM#67909 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to ACCEPT and/or APPROPRIATE: c. $124,358 in miscellaneous Medicaid Revenue to CIP 3-705, "Human Services Client Information II" Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 AN ORDINANCE TO APPROPRIATE FUNDS TO CIP 2 3-705 "HUMAN SERVICES CLIENT INFORMATION 3 II" 4 5 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 6 VIRGINIA THAT: 7 8 $124,358 is hereby appropriated to CIP 3-705 "Human Services Client Information 9 II" for the purchase of a new electronic health records system, called the Comprehensive 10 Health Record, to replace the current aging system, with Federal revenue increased 11 accordingly. Adopted by the Council of the City of Virginia Beach, Virginia on the 20th day of March 2018. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: Doi\A) nn .Ad_ -- David A. Bradley Dana R ar eyes Budget & Management Services City Attorney's Office CA14324 R-1 March 7, 2018 89 Item -V-I.7d ORDINANCES/RESOLUTIONS ITEM#67910 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to ACCEPT and/or APPROPRIATE: d. $118,698 to the Fire Department re purchase of four (4) utility vehicles and updated emergency medical equipment Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 1 AN ORDINANCE TO APPROPRIATE $118,698 FOR 2 FIRE EQUIPMENT AND SUPPLIES 3 4 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 5 VIRGINIA, THAT: 6 7 $118,698 is hereby appropriated, with interest income increased accordingly, to 8 the Fire Department's FY 2017-18 Operating Budget for the purchase of four utility 9 vehicles and updated emergency medical equipment and supplies. Adopted by the Council of the City of Virginia Beach, Virginia on the 20th day of March , 2018. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: David Bradley -Dan er Budget and Management Services City Attorney's Office CA14319 R-1 March 5, 2018 90 Item -V-I.7e ORDINANCES/RESOLUTIONS ITEM#67911 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council ADOPTED, BY CONSENT, Ordinance to ACCEPT and/or APPROPRIATE: e. $91,000 to Human Services re Complex Care Program Services Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 1 AN ORDINANCE TO APPROPRIATE $91,000 FOR 2 COMPLEX CARE PROGRAM SERVICES 3 4 WHEREAS, the Community Services Board (CSB) previously requested use of 5 funds reserved in the General Fund fund balance that have been reserved for CSB 6 initiatives because the origin of such funds was the Virginia Department of Behavioral 7 Health and Development Services; 8 9 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 10 VIRGINIA THAT: 11 12 $91 ,000 in General Fund fund balance reserved for CSB activities is hereby 13 appropriated, with specific fund reserve revenue increased accordingly, to the Operating 14 Budget of the Department of Human Services for the continued support of four(4) current 15 participants of the Complex Care program and for the introduction of five (5) additional 16 individuals who have been identified as likely to benefit from participation in this program. Adopted by the Council of the City of Virginia Beach, Virginia on the 20th day of March 2018. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO CONTENT: APPROVED AS TO LEGAL SUFFICIENCY: )QY çb David Bradley Dana Harmeyer Budget & Management Sery ces City Attorney's Office CA14323 R-1 March 7, 2018 91 Item—V-.I PLANNING ITEM#67912 1. H PROPERTIES,LLC VARIANCE 2. C and C DEVELOPMENT CO., INC. VARIANCE 3.ALBA TAXI,LLC CONDITIONAL USE PERMIT 4. CROWS NEST HOLDINGS,LLC CONDITIONAL USE PERMIT 5. OLD DONATION EPISCOPAL CHURCH CONDITIONAL USE PERMIT 6.STEPHEN&MARIE ARONSON CONDITIONAL USE PERMIT 7. SHORT TERM RENTALS March 20, 2018 92 Item -V-J PLANNING ITEM#67913 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED, BY CONSENT:Items 1(MAYOR ABSTAINED), 2(MAYOR ABSTAINED) and 3. Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 93 Item—V-J1 PLANNING ITEM#67914 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED/CONDITIONED, BY CONSENT: TI PROPERTIES, LLC for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width at 2204 Treasure Island Road DISTRICT 4 — BAYSIDE BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of TI PROPERTIES, LLC for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width at 2204 Treasure Island Road(GPIN1479888194)DISTRICT 4—BAYSIDE The following conditions shall be required: 1. When the site is developed, it shall be in substantial conformance with the submitted plan exhibit entitled, "VARIANCE EXHIBIT", prepared by Fox Land Surveying, dated November 25, 2017, (under seal dated January 29, 2018), which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. 2. The exterior of the proposed buildings shall substantially adhere in appearance, size and materials to the elevations entitled, "Single Family 4," and "Single Family 6," dated December 19, 2012, prepared by Progressive Designs; and "SF-34," dated September 15, 2017, prepared by Land Planning Solutions, which have been exhibited to the Virginia Beach City Council and are on file in the Department of Planning and Community Development. Exterior building materials shall be brick, cement fiberboard siding, and thirty (30) year architectural asphalt roofing shingles. 3. Landscaping and fencing of the site shall be in substantial conformance with the submitted site layout exhibit entitled, "CONCEPTUAL LANDSCAPE PLAN" prepared by Fox Land Surveying, dated November 25, 2017, (under seal dated January 29, 2018), which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. 4. As depicted on the site layout referenced in Condition 1, a one (1) foot no ingress/egress easement shall be recorded along the site's entire property line adjacent to Shore Drive. This Ordinance shall be effective in accordance with Section 107(f)of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. March 20, 2018 94 Item—V-J.1 PLANNING ITEM#67914 (Continued) Voting: 9-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott Council Members Abstaining: Mayor William D. Sessoms, Jr. March 20, 2018 \ I:\ • io -.- i- ' . I N \ \I \ \1 \ I \, \\I ) , ..._. , , \ \N y y . , 1 --.., . . •-, i \ ,,,,,,„\ ,,,, .. , \..\k * , . . .• t \ 0 . W11 I IIIMI . I I 0 \ . CZ 1 \ * Irri 7 \ ...------ Ce' \ ,, . / . ________ __ . ..,.. ., — - :we __-------_,\_., c:\ 1; \ , , ,, ____----- \ \\ \ \ „ , ....._.._ I ..,' i .-7 . _,.-'---' I„ I I , I el. .....-I.-.• I , A . ,,, ,,, , ,, \\ ...._ ,„.. \,, ,,, , , \ „ , / \ 0 . . ,. , , ,\:\ „ , , . ., I i 1 \\ : \\ I I a in • i / i • / \.k \\, )'I \ '\ - / \ , I \ , % , I p = 11•1••••••... .i... Ir. N fe‘ / 410+V /N I IX 4%-tit\ "-01.1IA•BE4 -� a City of Virginia Beach ,fir-- U OZ 9'f9 0, °F OUR NAt\ON�'4 ` ..ofMarch 20, 2018 vBgov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE In Reply Refer to 0062586 VIRGINIA BEACH,VA 23456-9000 (757)385-4581 FAX(757)385-5699 wsessoms@vbgov.com Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Ms. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of TI Properties, LLC for a subdivision variance for property located at 2204 Treasure Island Road. 2. The applicant has disclosed that TowneBank is a financial services provider with respect to this application. 3. I have a personal interest in Towne Bank, which is located at 600 22nd Street in Virginia Beach. I am no longer employed by TowneBank, and I am not personally providing services to this applicant on behalf of TowneBank. Although I am able to participate in this transaction fairly and in the public interest, as provided by Virginia Code Section 2.2-3115(I), I am nonetheless electing to abstain from this vote. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, Ail- .1(.4,4,----- William D. Sessoms Mayor WDS/RRI 95 Item—V-J.2 PLANNING ITEM#67915 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED/CONDITIONED, BY CONSENT: C and C DEVELOPMENT CO., INC. /GEORGE & JOYCE CICO for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width and reconfigure two(2)lots at 2606 Arctic Avenue and 400 27`h Street DISTRICT 6—BEACH BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of C and C DEVELOPMENT CO., INC. / GEORGE & JOYCE CICO for a Variance to Section 4.4(c)(1) of the Subdivision Regulations re lot width and reconfigure two (2)lots at 2606 Arctic Avenue and 400 27th Street (GPINs 2428000560; 2428000483) DISTRICT 6—BEACH The following conditions shall be required: 1. When the site is developed, it shall be in substantial conformance with the submitted site layout exhibit entitled, "SITE IMPROVEMENT PLAN, MULTI- LOT 2SF ON 1 LOT SITE PLAN LOTS 1A & 1B," prepared by WPL, dated October 10, 2017, which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. 2. The exterior of the proposed buildings shall substantially adhere in appearance, size and materials to the elevations prepared by Residential Designs, Ltd., which have been exhibited to the Virginia Beach City Council and are on file in the Department of Planning and Community Development. These exterior building materials include a concrete-parged and painted block skirt, cement fiberboard siding, and the roof shall have thirty(30)year architectural asphalt shingles and aluminum standing seam accents. 3. The installation of plant material shall be, at a minimum, as depicted on the Landscape Plan entitled, "LAYOUT/PLANTING PLAN, MULTI-LOT 2SF ON 1 LOT SITE PLAN LOTS 1A & 1B", prepared by WPL, dated October 10, 2017, which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. March 20, 2018 96 Item—V-J.2 PLANNING ITEM#67915 (Continued) Voting: 9-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott Council Members Abstaining: Mayor William D. Sessoms, Jr. March 20, 2018 -~-_---------- . \ \ '. , ' -- \ ` . / \ N , � ,,,,,,-4,r3p4c, e „.„...,6#:, * 57- iii _ _ tI___ o 2 ? a City of Virginia Beach Z iffr P , OF OUR NA-10', VBgov.com WILLIAM D.SESSOMS,JR. MUNICIPAL CENTER MAYOR BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 In Reply Refer to 0062593 (757)as569FAX S - 9 wsessoms@vbgov.com March 20, 2018 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Abstention Pursuant to Conflict of Interests Act § 2.2-3115(F) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of C and C Development Company, Inc. for a subdivision for property located at 2606 Artie Avenue&400 27th Street. 2. The applicant has disclosed that TowneBank could be a financial services provider on this transaction. 3. I have a personal interest in Towne Bank, which is located at 600 22"a Street in Virginia Beach. I am no longer employed by TowneBank, and I am not personally providing services to this applicant on behalf of TowneBank. Although I am able to participate in this transaction fairly and in the public interest, as provided by Virginia Code Section 2.2-3115(I), I am nonetheless electing to abstain from this vote. Please record this declaration in the official records of the City Council. Thank you for your assistance. Sincerely, j/ - iLt______________, William D. Sessoms Mayor WDS/RRI 97 Item—V-J.3 PLANNING ITEM#67916 Upon motion by Vice Mayor Jones, seconded by Councilman Dyer, City Council APPROVED/CONDITIONED, BY CONSENT: ALBA TAXI, LLC. / EDWARD SELAMAJ & BESNIK SELAMAJ,for Conditional Use Permits re auto repair garage and bulk storage yard at 1208 Bells Road DISTRICT 6—BEACH BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of ALBA TAXI, LLC. / EDWARD SELAMAJ& BESNIK SELAMAJ,for Conditional Use Permits re auto repair garage and bulk storage yard at 1208 Bells Road (GPIN 241647178)DISTRICT 6—BEACH The following conditions shall be required: 1. When the property is developed, it shall be in substantial conformance with the submitted exhibit entitled, "PRELIMINARY PLAN OF AUTO SERVICE FOR NICK SELENAJ, VIRGINIA BEACH VIRGINIA", prepared by LAND DESIGN AND DEVELOPMENT, INC., dated November 21, 2017, which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. 2. The architectural style and quality of materials used for the proposed structure to be constructed on the Property, when constructed, will be in substantial conformity with the exhibit entitled, "AUTO SERVICE CENTER FOR NICK SELENAJ, BELLS ROAD, VIRGINIA BEACH, VIRGINIA",prepared by REICH DESIGN ASSOCIATES, P.L.C., dated January 23, 2018, which has been exhibited to the Virginia Beach City Council and is on file with the Department of Planning and Community Development. 3. A landscape plan shall be submitted at the time of site plan review depicting multiple layers of plantings in the areas depicted in the Concept Plan in order to provide a sufficient screen from the right-of-way. Said plant material shall be maintained or replaced if it becomes diseased or dead. 4. As depicted on the Concept Plan, eight (8)feet of the property along the Bells Road shall be dedicated to the City of Virginia Beach. 5. All motor vehicle repair shall take place between the hours of 7:00 a.m. and 7:00 p.m., and only inside of the building. 6. The parking lot shall be striped to reflect all parking spaces required by the City Zoning Ordinance, including handicap spaces in accordance with the Americans with Disabilities Act(ADA). 7. No more than six (6) vehicles shall be stored on the site and shall be limited to the striped parking spaces as depicted on the Concept Plan identified in Condition 1 above. No vehicles shall be permitted to be parked or stored in the drive aisles or in any areas not striped as depicted on the Concept Plan identified in Condition 1 above. 8. No vehicles in a state of obvious disrepair shall be stored outside of the building for more than twenty-four (24) hours. All such vehicles shall only be permitted to be stored within the building with the overhead bay doors closed. March 20, 2018 98 Item—V-J.3 PLANNING ITEM#67916 (Continued) 9. There shall be no outside storage of equipment,parts, or materials. 10. All signage on the site shall comply with the requirements of the City Zoning Ordinance. Any freestanding sign shall be a monument style sign, no taller than eight(8)feet, externally lit and have a brick base. 11. There shall be no signs which contain or consist of pennants, ribbons, streamers, spinners, strings of light bulbs, or other similar moving devices on the site or on the vehicles. There shall be no signs which are painted,pasted or attached to the windows, utility poles, trees, or fences, or in an unauthorized manner to walls or other signs. There shall be no portable or nonstructural signs, or electronic display signs on the site. 12. All outdoor lighting shall be shielded to direct light and glare onto the premises; said lighting and glare shall be deflected, shaded, and focused away from adjoining property. Any outdoor lighting fixture located on the property shall not be erected any higher than fourteen (14)feet. A photometric plan shall be submitted and approved prior to the approval of the site plan. 13. No outside paging or amplified music system shall be permitted. This Ordinance shall be effective in accordance with Section 107(f) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 ----, ---...*'-a __ --...----- - -,_, \- . .---*-tiviecv`' / ____-----`-----.. \ II -- rr I \ ... ...--• ......._..............---- \\ f!III 11 \------ -,-------'-'. illi ill . 11 I ill 1 II ` i. 111 I -- II li illi i it rl, t4 .31----- 3 i1 .......LI __--- --- �' I' *\II \ ----- II i11 - __ - �l I,i l'i, , 1, iLt_____ ' , i ..,, ,. \ \ I\ ,III 1 I _-r---t l ,n A I _I "...1 \ ...... Ii IS, 1° ; ---- I 11 I1 ....,-...,-? tip . \111? 1)10' \ 4 E1 1 010 \\I \ n \- \ 1 1 ,! Oe' \ 111 \ it 'I \\I - r H r I. iiWI. 99 • Item—V-14 PLANNING ITEM#67917 The following individual registered to speak: Barbara Messner spoke in OPPOSITION Upon motion ' by Councilman Dyer, seconded by Councilman Wood, City Council APPROVED/CONDITIONED: CROWS NEST HOLDINGS, LLC., TM REAVER BEACH BREWING COMPANY/THOMAS R. BOOZEL for a Conditional Use Permit re craft brewery at 1501 and 1505 Taylor Farm Road, Suites 401, 402, and 403 DISTRICT 3—ROSE HALL BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of CROWS NEST HOLDINGS,LLC., T/A REAVER BEACH BREWING COMPANY/THOMAS R. BOOZEL for a Conditional Use Permit re craft brewery at 1501 and 1505 Taylor Farm Road, Suites 401, 402, and 403 (GPIN 1495752791) DISTRICT 3 —ROSE HALL The following conditions shall be required: 1. The occupancy load for the Craft Brewery shall be established by the City of Virginia Beach Building Official's Office. 2. A Certificate of Occupancy shall be obtained prior to operation of the Craft Brewery. 3. There shall be no sale or consumption of alcoholic beverages on the premises between midnight and 10:00 a.m. 4. There shall be no live-music performances. 5. No food trucks shall be permitted to operate on the premises unless a separate Conditional Use Permit for an Open Air Market is obtained. 6. There shall be no outside seating areas. 7. All signage onsite shall meet the requirements of the City Zoning Ordinance. There shall be no neon or electronic display signs or accents installed on any wall area of the exterior of the building, in or on the windows, or on the doors.A sign plan shall be submitted to the Zoning Office for review and permitting prior to the installation of any signage.Any existing signs that did not receive required permits shall be submitted to the Zoning Office for review. 8. Floor area dedicated to retail sales auxiliary to and in association with the brewery shall not exceed ten (10)percent of the gross floor space of the building occupied by the brewery. This Ordinance shall be effective in accordance with Section 1070 of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. March 20, 2018 100 Item—V-J.4 PLANNING ITEM#67917 (Continued) Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 • i / -.."""imi .""1"im"."..11. 1"..1411111t • y - I II i i !Cm i I3 I 11 f e il 4 . a _ . . __ _ . . , . . .: ___ m , G. ::: -=--- f i0, . h /S } .4...‘,413,;. ,. ,.. Sktika..41111S\ i h --- :i__ i i j- 1I! � 0 3 r il 1cZ;` f t i _ --____ fi __ 5 llf0i 11 i r I i I if _-- -j i i ; r ' V' lir" 1 '' ' I / 41 i 1i 144Ctir1/4.4,..... k , II { City of Virginia Beach f V % (4- OUR NmoNS VBgov.com ROSEMARY WILSON PHONE: (757)422-0733 COUNCIL LADY AT-LARGE FAX (757)385-5669 In Reply Refer to 0062595 March 20, 2018 Mrs. Amanda Barnes City Clerk Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(I) Dear Mrs. Barnes: Pursuant to the State and Local Government Conflict of Interests Act, I make the following declaration: 1. I am executing this written disclosure regarding the City Council's discussion and vote on the application of Crows Nest Holdings, LLC t/a Reaver Beach Brewing Company for a Conditional Use Permit for property located at 1501 & 1505 Taylor Farm Road. 2. The applicant has disclosed that Dixon Hughes Goodman is one of its service providers. 3. I have a personal interest in Dixon Hughes Goodman because I receive income from the firm as a result of my late husband's employment by the company. The income is proceeds from the sale of his partnership interest, paid out over an extended period of time. Dixon Hughes Goodman's address is 272 Bendix Road, Suite 500, Virginia Beach, Virginia. 4. The City Attorney's Office has advised me that although I have a personal interest in this transaction,because I do not personally provide services to the applicant,the Act provides that I may participate in Council's discussion and vote on this application, upon disclosure of this interest. 921 ATLANTIC AVENUE,UNIT 502,VIRGINIA BEACH,VA 23451 Mrs. Amanda Barnes -2- March 20, 2018 Re: Disclosure Pursuant to Conflict of Interests Act § 2.2-3115(I) 5. I hereby disclose the above facts and declare that I am able to participate in the transaction fairly, objectively, and in the public interest. Accordingly, I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance and cooperation in this matter. Sincerely, ,44,,,,, ,,,&,./L) Rosemary A. ils /�on RAW/RRI 101 Item—V-J.5 PLANNING ITEM#67918 The following individual registered to speak: Robert Randall, 716 Abbey Drive, Phone: 613-3404, spoke in SUPPORT Nancy Reis, 8300 Atlantic Avenue, Phone: 425-4441, spoke in SUPPORT. John Hutchinson, 4435 N Witchduck Road, Phone: 497-3505, spoke in OPPOSITION. Upon motion by Vice Mayor Jones, seconded by Council Lady Wilson, City Council APPROVED/CONDITIONED, AS AMENDED: OLD DONATION EPISCOPAL CHURCH for a Conditional Use Permit re religious use at 4449 North Witchduck Road DISTRICT 4—BAYSIDE BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of OLD DONATION EPISCOPAL CHURCH for a Conditional Use Permit re religious use at 4449 North Witchduck Road(GPIN 1478634745)DISTRICT 4—BAYSIDE The following conditions shall be required: 1. When the site is developed, it shall be in substantial conformance with the submitted site layout exhibit entitled, "SITE CONCEPT, OLD DONATION EPISCOPAL CHURCH, VIRGINIA BEACH, VA", prepared by Siska Aurand Landscape Architects, Inc., dated April 27, 2017, which has been exhibited to the Virginia Beach City Council and is on file in the Department of Planning and Community Development. 2. The exterior of the proposed building shall substantially adhere in appearance, size and materials to the submitted elevations entitled "North, South, East & West Elevations, Old Donation Episcopal Church", prepared by Glave & Holmes Architecture, dated December 13, 2017, which have been exhibited to the Virginia Beach City Council and are on file in the Department of Planning and Community Development. 3. Light primarily used for security purposes located on or in close proximity to the church building may remain on at any time,provided that the bulb of the light is shielded to not be visible from the property lines of adjacent properties and that the light be contained on the subject property. 4. A six (6)foot solid fence shall be installed along the entirety of property lines adjacent to the property located at 4435 North Witchduck Road. The proposed fencing shall be submitted for approval by the Planning Director and all necessary permits and approvals shall be obtained before installation. This Ordinance shall be effective in accordance with Section 107(f) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. March 20, 2018 102 Item—V-J.5 PLANNING ITEM#67918 (Continued) Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 w >Tr.-4_, . Off' O N44# iX ....-- NI, ..-- ,,,. , N...., \ ...- C.* - \\\\\\\' ' \\ N4%<gio \\T- ., \ i \\,... ,, ,_:,-40.- li- O /f a. y \Nit w . 4 . Tim <fry !r { 1 co4,0 4410.b, , . I , ! �t Cyt • , . 's-77A),, _ , _- ..i,,e/i, 0 00 \ . . _ __ ......„s0 .-- l' ‘ %1"7" m 103 Item—V-J.6 PLANNING ITEM#67919 The following individual registered to speak: Stephen and Marie Aronson, 937 Baja Court, Phone: 647-3532, spoke in SUPPORT. Tim Worst, 2556 Entrada Drive, Phone: 353-1555, expressed concerns. Upon motion by Council Lady Henley, seconded by Council Lady Wilson, City Council APPROVED/CONDITIONED: STEPHEN LEE ARONSON & MARIE E. ARONSON for a Conditional Use Permit re outdoor recreation facility at 937 Baja Court DISTRICT 7 — PRINCESS ANNE BE IT HEREBY ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA Ordinance upon application of STEPHEN LEE ARONSON& MARIE E. ARONSON for a Conditional Use Permit re outdoor recreation facility at 937 Baja Court (GPIN 2414817317) DISTRICT 7 — PRINCESS ANNE The following conditions shall be required: 1. The batting cage shall be located and constructed in substantial conformance with the submitted layout and photograph shown in this Staff Report on pages four(4) and five (5). 2. Use of the batting cage shall be limited to the hours between 10:00 a.m. to 7:00 p.m., daily. 3. The batting cage shall be disassembled and stored from November 30th to March l s`and during periods of inclement weather. 4. The applicant shall maintain the existing six (6)foot high privacy fence along the rear property line. 5. Subject to Section 221 (k) of the Zoning Ordinance, an annual review of the Outdoor Recreation Facility Conditional Use Permit, based on the date of City Council approval, shall be performed by the Planning Director or his designee. This Ordinance shall be effective in accordance with Section 107(f) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. March 20, 2018 104 Item—V-J.6 PLANNING ITEM#67919 (Continued) Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 .,/_,,... in / / .._, / / ...„„ fe- / 4 / ......„....„ I .. --., .......__, ----.. De /c? / ,... -... , --,,,,, ,,, / / gr. 4's . __I x___, ,..„,..,. .,,..., --. .. ' 4k1P: • . , 0 rti Lr \ --„,_ --\ () .,.._ s .. ---1/;.). /.......„ 20 --- _--- / * 4_ .,---„... , ii•ir, et-."----.. 4,9 " , -., . i i , , ,.....,,, 7----1 AL- / . ..... -,.., v i --...., „... ---, ,. .„...,....._. „.„ ,I C)/ ''N."•`.-----... '''..".-- -- --, --„, 1 i r 4 , „...„. i"---,, / 7 i . „.. / i..--,---? . ... , . uuuIr ./ / 1 , „,_..., I.0\, .. , / / ( -1 ___.) I' , „....,„..r.: N, ‘II t"--4 / r-” , , ,.. / , [ ri , \ , ' _11 ' ' ) 11:14 • 1 I r in Eli 7\ ei- L3 ,-- , IX 1 ..„ ,,. , r......., *%. \., r.„ ';..., i L ,... --.„. , ,, \ v _, _ 1-- 1 -, , LJ--.1- ------„,,_ _ /41700 se --------------------___ 7 . .„,.. -_ _ - ___._ - ...., -...z 1--- ---- „...., 0 kk' 1--kk..„..._...,,,.._ , —..,—..,.....,---- ,k / i T1 I mor.m --'-------' — '"---)' L---— — in co , - 21---- T.- Jr i 1 re 0 . c ' 1 ..._ . E . co 1 ' C..) 1- -7— --- ---.--. 105 Item—V-J.7a/b/c/d/e/f/g PLANNING ITEM#67920 The following individual registered to speak: Michael Agresti, 501 Bushnell Drive, Phone: 703-919-9794 Molly Brown, 2232 Sandpiper Road, Phone: 721-5011 Sam Reid spoke on behalf of the Virginia Beach Council Civic Organization. Donna Watson, 3213 Little Island Road, Phone: 689-8928 Nancy Parker, 513 23'd Street, Phone: 651-4848 Larry Horvath, 2505 Indian Hill Road, Phone: 284-1842 Herbert Jones, 2313 Sandpiper Road, Phone: 721-1103 Upon motion by Council Lady Henley, seconded by Council Lady Wilson, City Council DEFERRED FOR SIXTY(60)DAYS: Ordinances re Short Term Rentals: a. AMEND Sections 102, 111, 401, 501, 601, 901, 1110,1125, 1521 and 2203 of the City Zoning Ordinance (CZO) and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to Definition, Requirements and Use of Home Sharing and Short Term Rentals (Alternative 1) b. ADD Article 23, Consisting of Sections 2300 through 2303 (Short Term Rental Overlay District) to the CZO, establishing regulations and requirements pertaining to Short Term Rentals (Alternative 1) c. AMEND the Official Zoning Map by the designation and incorporation of property into the Short Term Rental Overlay District(Alternative 1) d. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to the Definition, Requirement and Use of Home Sharing and Short Term Rentals (Alternative 2) e. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Section 209.6 and 241.2 of the CZO pertaining to the Definition, Requirements and Use of Home Sharing and Short Term Rentals (Planning Commission VersionofAlternative2) f AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Sections 209.6 and 241.2 of the CZO pertaining to the Definition, Requirements and Use of Accessory Use-Short Term Rentals (Alternative 3) March 20, 2018 106 Item—V-f.7a/b/c/d/e/f/g PLANNING ITEM#67920 (Continued) g. AMEND Sections 111, 401, 501, 601, 901, 1110, 1125, 1521 and 2203 of the CZO and Section 5.2 of the Oceanfront Resort District Form-Based Code and ADD Section 209.6 of the CZO pertaining to the Definition, Requirements and Use of Accessory Use-Short Term Rentals (Planning Commission Version of Alternative3) This Ordinance shall be effective in accordance with Section 107(1) of the Zoning Ordinance. Adopted by the City Council of the City of Virginia Beach, Virginia, on the Twentieth day of March, Two Thousand Eighteen. Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 00A BE40� 04 L� v City of Virginia 1 ;each v 2 I yo�99�S 5 °F OUR NAS'°N VBgov.com JOHN E.UHRIN PHONE: (757)200-7005 COUNCILMAN-DISTRICT 6-BEACH JUHRINOVBGOV.COM Refer to File No. 0062480 March 6, 2018 Mrs. Amanda Barnes City Clerk's Office Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Virginia Code § 2.2-3115(H) Dear Mrs. Barnes: Pursuant to the Virginia Conflict of Interests Act, Sections 2.2-3112(A)(2) and -3115(H), Code of Virginia, I make the following declarations: 1. I am making this written disclosure regarding City Council's discussion and vote on proposed alternative amendments to the City Zoning Ordinance pertaining to home sharing and short-term rentals. 2. Regulation of peer-to-peer hospitality services could impact hotel and motel owners and employees. 3. I am an employee of Burlage Management Corporation, which is located at 801 Atlantic Avenue in Virginia Beach. Burlage Management Corporation owns hotels in the City. 4. I am a member of a business, profession or occupation, namely Resort Area hoteliers. If amendments are made to the Zoning Ordinance, all members of this profession may be affected by the amendments. 5. Although the City Attorney has advised me that with respect to this transaction, any benefit or detriment to Burlage Management Corporation is speculative and therefore the Act provides that I may participate in this transaction without restriction, I nevertheless have chosen to disclose this potential interest and state 215 ATLANTIC AVENUE, VIRGINIA BEACH, VIRGINIA 23451 Mrs. Amanda Barnes -2- March 6, 2018 Re: Disclosure Pursuant to Virginia Code § 2.2-3115(H) that I am able to participate in this transaction fairly, objectively, and in the public interest in accordance with the provisions of Virginia Code §§ 2.2-3112(A)(2) and 2.2-3115(H). I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance in this matter. Sinceri 1y, J E. Uhrin Councilmember JEU/RRI 4,30 r� ;;_-. Q1.) C-7 it-3T of-- irginia �.�.cl� U o� t ;`. . e S of OUR NA ,,, ,14 rf ROSEMARY WILSON PHONE: (757)422-0733 COUNCIL LADY AT-LARGE FAX (757)385-5669 Refer to File No.0062484 March 6, 2018 Mrs. Amanda Barnes City Clerk's Office Municipal Center Virginia Beach, Virginia 23456 Re: Disclosure Pursuant to Virginia Code § 2.2-3115(H) Dear Mrs. Barnes: Pursuant to the Virginia Conflict of Interests Act, Sections 2.2-3112(A)(2) and -3115(H), Code of Virginia, I make the following declarations: 1. I am making this written disclosure regarding City Council's discussion and vote on proposed alternative amendments to the City Zoning Ordinance pertaining to home sharing and short-term rentals. 2. Regulation of peer-to-peer hospitality services could impact short-term rental providers and property management services providers, including Howard Hanna Real Estate Services("Howard Hanna"), whose Oceanfront office is located at 303 34th Street Suite 102, Virginia Beach, VA 23451. 3. I am a real estate agent affiliated with Howard Hanna, and I have a personal interest in the company because I receive commissions from the company. The only income I receive from Howard Hanna is my own commissions from my own sales. I do not personally provide property management services. 4. I am a member of a business, profession or occupation, namely real estate service providers that also provide property management services. If amendments are made to the Zoning Ordinance, all members of this profession may be affected by the amendments. 921 ATLANTIC AVENUE,UNIT 502,VIRGINIA BEACH,VA 23451 Mrs. Amanda Barnes -2- March 6, 2018 Re: Disclosure and Abstention Pursuant to Virginia Code § 2.2-3115(H) 5. Although the City Attorney has advised me that with respect to this transaction,any benefit or detriment to Howard Hanna is speculative and therefore the Act provides that I may participate in this transaction without restriction, I nevertheless have chosen to disclose this potential interest and state that I am able to participate in this transaction fairly, objectively, and in the public interest in accordance with the provisions of Virginia Code §§ 2.2-3112(A)(2) and 2.2-3115(H). I respectfully request that you record this declaration in the official records of City Council. Thank you for your assistance in this matter. Sincerely, /6(44"4a( 0 . Rosemary A. ilson Councilmember RAW/RRI 107 ITEM V-K APPOINTMENTS ITEM#67921 BY CONSENSUS, City Council RESCHEDULED the following APPOINTMENTS: BIKEWAYS and TRAILS ADVISORY COMMITTEE BOARD OF BUILDING CODE APPEALS CHESAPEAKE BAY PRESERVATION AREA BOARD COMMUNITY POLICY and MANAGEMENT TEAM GREEN RIBBON COMMITTEE HEALTH SERVICES ADVISORY BOARD SENIOR SERVICES OF SOUTHEASTERN VIRGINIA STORMWATER APPEALS BOARD March 20, 2018 108 ITEM V-M APPOINTMENTS ITEM#67922 Upon NOMINATION by Council Lady Wilson, City Council APPOINTED: NICK GALLEGOS—At Large Three year term 03/20/2018—06/30/2021 BEACHES and WATERWAYS ADVISORY COMMISSION Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 109 ITEM V-M APPOINTMENTS ITEM#67923 Upon NOMINATION by Council Lady Wilson, City Council APPOINTED: SHARON BROWN DANIEL DESROCHES—Alternate Unexpired term thru 02/28/2020 and EDWARD JONES Unexpired term thru 02/28/2021 PERSONNEL BOARD Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P.Abbott March 20, 2018 110 ITEM V-M APPOINTMENTS ITEM#67924 Upon NOMINATION by Council Lady Wilson, City Council APPOINTED: BARRY FRANKENFIELD STEVE MOTELY TONIA ALGER JOHN FOWLER WILLIAM JENNINGS- Citizen Five year term 03/20/2018—03/31/2023 STORMWATER APPEALS BOARD Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 111 ITEM V-M APPOINTMENTS ITEM#67925 Upon NOMINATION by Council Lady Wilson, City Council APPOINTED: SCOTT SCHUBMEHL Unexpired term thru 05/31/2019 Plus Three year term 06/01/2019—05/31/2022 VIRGINIA BEACH TOWING ADVISORY BOARD Voting: 10-0 Council Members Voting Aye: M. Benjamin Davenport, Robert M. Dyer, Barbara M. Henley, Vice Mayor Louis R. Jones, Shannon DS Kane, John D. Moss, Mayor William D. Sessoms, Jr., Rosemary Wilson, John E. Uhrin and James L. Wood Council Members Absent: Jessica P. Abbott March 20, 2018 112 Item -V-N ADJOURNMENT ITEM#67926 William D. Sessoms, Jr., DECLARED the City Council ADJOURNED at 7:19 P.M. Amanda Barnes, MMC City Clerk William D. Sessoms,Jr. Mayor City of Virginia Beach Virginia March 20, 2018