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JANUARY 22, 2019 WORKSHOP MINUTES ,:3ce ash'yy Gs e ‘'gr„ ;~9ts�Bti�o�tb OUp NI VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 22, 2019 Mayor Robert M. Dyer called to order the CITY COUNCIL/SCHOOL BOARD JOINT MEETING on the OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM in Building 19, Tuesday,January 22, 2019, at 3:00 P.M. Council Members Present: Jessica P.Abbott,Mayor Robert M. Dyer, Barbara M Henley, Louis R. Jones, Shannon DS Kane,John D. Moss, David Nygaard,Aaron Rouse, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Rosemary Wilson Out of Town School Board Members Present: Chair Beverly M. Anderson, Daniel Edwards, Sharon R. Felton, Dorothy M. "Dotty"Holtz, Laura K Hughes, Victoria C. Manning, Vice Chair Kimberly A. Melnyk, Joel A. McDonald, Trenace B. Riggs, and Carolyn T. Rye School Board Members Absent: Carolyn D. Weems 2 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 3:10 P.M. Mayor Dyer welcomed David Bradley, Director—Budget and Management Services. Mr. Bradley expressed his appreciation to the City Council and School Board for their continued support: • I , Oilikittil ' . g_: I',r 1 Capital Improvement I ' Program Overview Adopted FY 2018-19 i iiip f I), i ' •- - Information Briefing Commencing the FY2019-20 Presentations VB ____- David A.Bradley,Director Virginia Beach Department of Budget and Management Services Here is an overview of the Capital Improvement Program (CIP)FY 2019—FY 2024: Capital Improvement Program `r ..''��r i t Capital Projects ATD FY 2018-19 Budget FY2020-2024 Total FY 2019-2024 Buildings $ 119,472,238 $ 80,625,157 $ 112,347,820 $ 312,445,215 Coastal $ 66,244,970 $ 12,675,000 $ 70,248,933 $ 149,168,903 Economic and Tourism $ 135,858,973 $ 89,664,831 $ 123,923,587 $ 349,447,391 Development Information Technology $ 46,204,756 $ 14,145,028 $ 82,749,355 $ 143,099,139 Parks and Recreation $ 63,891,276 $ 9,538,033 $ 45,909,657 $ 119,338,966 Roadways $ 506,738,326 $ 59,742,704 $ 242,457,924 $ 808,938,954 Water Utility $ 36,559,576 $ 13,085,000 $ 65,462,500 $ 115,107,076 Sewer Utility $ 209,403,963 $ 19,655,000 $ 132,067,500 $ 361,126,463 Storm Water $ 197,415,576 $ 48,153,514 $ 231,967,068 $ 477,536,158 Schools $ 102,294,000 $ 47,461,000 $ 228,935,000 $ 378,690,000 Total Capital Projects $ 1,484,083,436 $ 394,745,267 $ 1,336,519,562 $ 3,215,348,265I January 22, 2019 3 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The top priorities in the preposed FY 2019-2024 CIP are Roadways, Stormwater and Schools: Capital Improvement Program FY 2019- 2024 Inforrnaticn Technology $96,894,383 6% 9% $307,200,528 Ec n$I44?2,„,._ 17% 111611,— . Buildings and Assets $192,972,977 11% oastal 72,923,933 Schools 5% $276,396,000 16% ar.. . tion $55,447,690 3% Here are the CIP Funding Sources: CIP Funding Sources • • Pay-as-you-go • Dedicated Funding(TIP,Cigarette Tax,TIFs,SSDs,School Funding Formula,Enterprise Funds)and Non-Dedicated Funding • Fund Balance • State • VDOT Maintenance,VDOT Construction Grants,Grants,Smart ` Scale 40 • Federal • Sand Replenishment,Dredging,Grants 41 • Bonds • General Obligation,Revenue,and Public Facility Revenue Bond • Other Funding Sources • Sale of property,Franchise Fees,etc. January 22, 2019 4 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) This chart shows the Financing By Section FY 2019-2024: Financing By Section FY 2019-2024= FR $350,000,000 ` ■Other Amor $300,000,000 Financing Federal $250,000,000 $200,000,000 State $150,000,000 ■Fund Balance II $100,000,000 ■Paygo $50,000,000 Bonds $- $- r°°\4 p2`a\ O¢J I e`S .00 Ip° (. ,<C‘ a0 0, � cO `�e �pJ P ,S," ,�C os a° r az*s ,o Q The Capacity Availability determines how each CIP is financed: Capacity Availability FR Pay-as-You-Go — How much can the Operating Budget afford? Fund Balance Usage (with maintaining fund balance policies) Analysis of State and Federal Funding Bond Financing January 22, 2019 5 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Here is an overview of the three (3)most important calculations used for bond financing: FR Bond Financing Three important calculations: Charter Bonds Debt Per Capita Debt Service as a Percentage of General Government Expenditures Can we afford the debt in future budgets? The City Charter allows$10-Million to be added in additional bonds each year to fund the City and Schools equally: FR Charter Bonds4111111S Calendar Year Year Year2 Year3 Year4 Years Year6 Retirement 2018 2019 2020 2021 2020 2023 Total FY 2018-19 FY 2019-20 FY 2020-21 FV 2021-22 FY 2022-23 FY 2023-24 Additional 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 60,000,000 Annual Bonding Limits Total Estimated 62,208,245 71,283,652 66,230,430 64,629,522 71,085,782 67,766,968 413,204,600 Principal Retirement Charter Bonds 76,073,608 71,245,075 66,129,722 64,500,532 67,693,653 67,618,882 431,261,472 Allocated Cumulative 6,229,651 6,268,228 6,368,936 6,497,926 9,890,056 10,038,142 Unallocated Bond Authority January 22, 2019 6 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The City's goal is to keep the Net Debt below$3,000: Net Debt Per Capita FR 3,500 3,000 2,500 IIII 1111 11111 2,000 1,500 1,000 500 0 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 =Projected Standard Here is the Debt as a Percentage of General Government Expenditures with a peak at FY 2020-21 and FY 2021-22: Debt as a Percentage of General FR Government Expenditures 10.5% 10.0% 9.5% 9.0% —111111 El 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 =Projected —Standard •Assumes 96%execution of general government appropriations and a 2%annual rate of growth January 22, 2019 7 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The next seven (7)slides provide an overview of the Roadways CIPfor FY 2018-19: All* ti Roadways , _ _ . , -,_ . -.... ., _... .. . vt„.„. - . j i. 1.-. ,, . , ,. ..„ ,,, ... ,.... 1 Special Funding Considerations State and Federal Construction Grants Competitively based Roadways Non programed funding VDOT managed projects January 22, 2019 8 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Roadways Sample Projects — Adopted FY 2018-19 CIP \ Total Programmed Project Cost(in Millions) 2130 Buccaneer Road Bulkhead Re•lacement $4.5 2409 Centerville Turn•ike Phase II $43.5 2135 Cleveland Street Im•rovements IV $23.6 2152 Elbow Road Extended Phase 11-B $45.5 2124 Elbow Road Extended Phase II-C $24.8 2418 Indian River Rd/Kern•sville Rd Intersection lin•rovements $23.1 2256 Indian River Road Phase VII-A $54.5 2125 Indian River Road Phase VII-B $11.4 2040 Laskin Road Brid a Re•lacement DOT $18.7 2126 Laskin Road Phase I-A VDOT $14.1 2168 Leaner Brid-a Re•lacement $115.8 2022 Ma'or Bride Rehabilitation II $14.8 2131 Pun_o Fer Brid_e Rehabilitation $3.9 2038 Rosemont Road Phase V $18.5 2024 Rural Road Improvements II $3.3 2078 Sendbrid Road-Nirnmo Phase VIM $19.9 2118 Shore Drive Corridor Im•rovements-Phase IV $14.3 2026 Street Reconstruction 11 $21.7 2410 Traffic SI I Rehabilitation 11 $2.6 2025 Witchduck Road Phase II $60.1 Lesner Bridge Replacement 1 ATD FY2018-19 FY2020-FY2024 Total Project $115,754,867 $0 $0 $115,754,867 A40 - 111, •` • $92.8 million of this project funded with state • • and federal funds • New Lesner Bridge is capable of handling six lanes of traffic and increased roadway r., q=: capacity. • Construction completed December 2018 January 22, 2019 9 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) I Laskin Road Bridge Replacement Non- Total Project ATD FY2018-19 FY2020-FY2024 programmed VDO $7,137,707 $10,907,302 $646,317 $42,287,500 $60,978,826 - I• Existing bridge has exceeded its useful life • Replace existing bridge on Laskin Road and widen to Route 58(Laskin Road) eight lanes with a sidewalk and bike path • Scheduled to start construction this month ''E ar 4 4 4 I .ft t LLQ �. 411 iJ i II Sandbridge Road-Nimmo Phase VII-A ATD FY2018-19 FY2020-FY2024 Total Project $6,878,020 $0 $13,034,980 $19,913,000 IM • Construct Nimmo Parkway as a two lane v is 1 1 AMISIOPAP WN0 Mi48 roadway with on-road bike lanes ii 4r • Raise roadway elevation to be passible k. _ A during the 100 year flood 1' 1� G' • Currently in design phase -- i 7-7 t - ,r January 22, 2019 10 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Traffic Signal Rehabilitation II . ;' ATD FY2018-19 FY2020-FY2024 Total Project $1,700,000 5150000 5750,000 52,600,000 - • Replacement of deteriorated or damaged signal foundations,poles,mast arms,controllers/cabinets, '' -4........„and outdated traffic signal interconnect 1 • This project also funds the structural testing of the \ �` signal poles in the resort area. • This project is continuous in nature �� , A ;r _ r is . i __ ___ .. . The next six(6)slides provide an overview of the Coastal CIP for FY 2018-19: . 4111N1hlk\ ,,,,_ i } j, T ( • i X Coastal * _ 40/ _„),, •F, i, IL lofts , -.. _t_.-ems: , lre _. ;_ faunal))22, 2019 11 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Special Funding Considerations Generally has to be cash funded due to life expectancy of projects Coastal Specific Dedications SandbridgeTlF and SSD Neighborhood SSDs Coastal Sample Projects — Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 8020 Bay Beaches Resiliency Study and Restoration $4.1 8501 Bayville Creek Neighborhood Dredging $1.5 8025 Beach Replenishment II $16.4 8409 Chesapeake Beach Restoration $8.5 8503 Chesopeia n Colony Neighborhood Dredging $4.7 8110 Eastern Branch Lynnhaven River Dredging $5.2 8016 Gills Cove Neighborhood Dredging $1.4 8013 Lynnhaven Inlet Maintenance Dredging!! $3.5 8402 Replacement for Rudee inlet Dred:e $5.0 8406 Rudee Inlet Federal Dredging II $5.1 8026 Sandbridge Beach Restoration!!! $43.9 January 22, 2019 12 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Beach Replenishment II ATD FY2018-19 FY2020-FY2024 Total Project 51,591,921 52,250,000 $12,550,000 $16,391,921 • • This project provides funding for the City's share of the cyclic beach replenishment and maintenance for the resort beach from Rudee Inlet to 89'"St. • Also supports nonroutine beach management efforts for other City • ' Beaches • This project is continuous in nature • Last replenished in summer 2013;next replenishment early 2019 • $4 4 million added to this project in November per City Council action { Sandbridge Beach Restoration II ATD FY 2018-19 FY2020-FY2024 Total Project $22,550,000 $0 $0 $0 • Provides beach restoration and maintenance at Sandbridge Beach • Funded through Sandbridge TIF and SSD • Last replenished June 2013;next replenishment early 2019 January 22, 2019 13 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Bayville Creek Neighborhood Dredging ATD FY2018-19 FY2020-FY2024 Total Project ,. $1,000,753 $0 $S48 000 $1,548,753 -. • Construction of Bayville neighborhood navigation channel I system I•IOW w • This project includes three cycles.The first cycle of —• .� 1)1 dredging is complete. The next six(6)slides provide an overview of the Economic Tourism and Development CIP for FY 2018- 19: Acs, Economic ourism and .. ; �.: DeveIopment .= �� 14 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Special Funding Considerations $2,476,760—16 cents of the Cigarette Tax(EDIP) Economic and Tourism Development Economic and Tourism Development Sample Projects— Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 9091 Burton Station Road Improvements III $10.1 9045 Central Beach and Convention Districts Parking $52.0 9053 Dome Site Entertainment Venue $30.0 9141 Economic Development Investment Program(On-Going) $69.6 9008 Historic Kempsville $4.6 9021 London Bridge Commerce Center Infrastructure Improvements I $2.1 9028 Lynnhaven Parkway Corridor Improvements $4.0 9096 Oceanfront Capital Projects Reinvestment $7.2 9081 Strategic Growth Area Projects $11,5 9047 Town Center Reinvestment $0.9 9030 VA BEACH BIO Infrastructure I $3.7 9020 Vi Be District Street Infrastructure Improvements $8.8 9041 Vir:inia Beach Sports Center $58.0 January 22, 2019 15 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Economic Development Investment - Program (On-Going) f ATI) FY2018-19 FY/020-FY2014 Total Project 955,415,256 $2,476,760 511,660,293 569,552,309 w * `" • increases the opportunity to attract additional economic 0 development in the City through incentives ' �� '` :r' I s • Paid for out of Cigarette Tax V' r - . • Funding from Cigarette tax expected to decline iii ..*s Ifv y- r { RECIPIENT GRANT CAPITAL 1085 1085 T 't� j,'1r AMOUNT INVESTMENT RETAINED CREATED • �' ' t! luxury(vent $50000 $1,720,000 12 9 ''AT' •may, Rentals `t n Prosp.r 585,000 5750,000 41 7s r' = 1` Mwra.nn Group .--- •-• w •-,,J ..- 4 _P COA2 VSA $170,000 $2,806,100 21 30 .- t"ilig. VA Beach Bio Infrastructure ATD IY2018-19 FY2020-FY2024 Total Project $642,548 $2,880,188 $186,264 $3,709,000 •'--* � • Design and construction of a two lane undivided parkway including utility and storm water infrastructure. - • First phase of an anticipated multi-phase infrastructure needed to support VA Beach Bio within - _ ._ Princess Anne Commons. it ~' r' _ • Construction expected to be completed June 2019 MOWN&WIN ful.01.34 II ITA Common Pm(DEVELOPMENT -1` January 22, 2019 16 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Virginia Beach Sports Center ATD FY 2018-19 FY2020- City Funding Non-programmed .7 • FY2024 Funding $4,000,000 $54,000,000 $o $58,000,000 $2,000,000 $60,000,000 • 150,000 net square feet,column free building to accommodate a variety of sports. • The project site is on City owned property that is currently a , parking lot at the Convention Center. i ' t i 44 • $10.5 million in parking appropriations provided through 1 i Central Beach and Convention Districts Parking Project. �1 t i' F if • Project completion expected in November 2020 '.411:1,11 The next five(5)slides provide an overview of the Parks and Recreation CIP for FY 2018-19: Parks and , , Recreation • _• ;Y January 22, 2019 17 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Special Funding Considerations Restaurant Meals Tax for Open Space(.44 of 1%) 0.47 of a cent of Real Estate Tax dedicated to the Parks and Recreation Outdoor Initiative 3.476 cent of Real Estate Tax for Recreation Center renewal and replacement needs • Parks and Recreation Sample Projects — Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 4307 Athletic Fields Lighting and Renovations III $3.4 4519 Bikeways/Trails Repairs and Renovations I $2.8 4300 Community Recreation Lenten Repairs and Renovations III_ $26.1 4045 FoxFire Trad Pedestrian Bridge TY $1.1 4303 Greenways,Scenic Waterways and Natural Areas III $2.5 4306 Open Space&Park Infrastructure Development&Malnt II $26.7 4039 PAAC Multi-Purpose Athletic Field Renovations $5.3 4500 Park Playground Renovations III _ — $3.2 4301 Parks and Special Use Facilities Development/Reno III $18.5 4080 Sportsplex/Field Hock National Imo Cu Rep/Reno I $8.1 4305 Tennis Court Renovations III $3.4 January 22, 2019 18 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Community Recreation Centers Repairs and Renovations III ' , (- ii AID FY2018-19 F 7020-FY2024 Total Project - i,., $14,082,768 $2,000,000 $10,000,000 $26,087,769 g _ I � . • Provides preventative maintenance,capital repairs,and al - capital renovations for the City's seven community ` recreation centers. P '-- �. • Primary funding comes from the dedicated real estate E ` Z� - - tax associated with the November 1987 Community ANY• ,�i"m - Recreation Centers Voters Referendum ti`_ '. r lir • This project is continuous in nature L'* q ,,,1E-__ NW WA Greenways, Scenic Waterways and Natural Areas Ill AID FY2018-19 FY2020-FY2024 Total Project $1,045,000 5250,000 $1,250,000 $2,545,000 y i_. • Provides public access to the recreational network of (_s Greenways and Blueways i 1 .� • Develops the east,west,north and south gateways, ,_ scenic waterways and natural area systems - _ • Mapping and inventory to keeps residents informed .0110.°?....a regarding available access points This project is continuous in nature ~ January 22, 2019 19 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The next six(6)slides provide an overview of the Information Technology CIP for FY 2018-19: Information Technology in � �is .rE 4.1.411i 174 go INDs MI al. • w m. sue sue gin NO 110 MI is :as . t Special Funding Considerations Generally has to be cash funded due to life expectancy of projects Information Technology January 22, 2019 20 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Information Technology Sample Projects — Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 3695 21ST Century Enterprise Resource Planning(ERP)System $8.2 3716-21st Centu Ent •rix Resource Planni . HCM $7.7 3717•Accela Sustainment $2.1 3697-r Software :'r_'- i,,,.. . Pun 1S.7 3719•Communications Infrastructure Re•acement Ill22.9 3663-Ent • 'se Schedulin.and Timek •1 $4.8 3700-Fire Asset Management System _^ $0.5 3705-Human Services Client Information System R _$0.8 3683-Maintain and Secure Corporate Data $0.5 3664•Next Generation Network $15.0 3095-Int ;rated Public Safety Record Management $17.6 37111-PolIce Radio Encryption $S.0 -> 21ST Century Enterprise Resource Planning(ERP)System ATD FY2018-19 FY2020—FY2024 Total Project 1111 $2,841,208 $2,830,177 $2,566,336 $8,236,721 =„. • ERP system is the core of the City's financial function. r, • The current eighteen year old system is approaching the fsscsItitAirx.x 55' end of its useful life. Warta.,"•• • Procure and implement a modern ERP system to handle v mandated federal and state reporting as well as day to day municipal transactions. jIIIIIIIII January 22, 2019 21 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) I City Software Upgrade/Replacement Plan ATD FY2018-19 FY2020—FY2024 Total Project $1,415,900 $1,805,900 12,500,000 $15,721,800 Ciri • Citywide six-year release management plan for upd ating A -• 4 enterprise and departmental applications. • Implementation will consist of major version upgraces, innovative enhancements as well as a replacement analysis for r1 a,-‘1l applications that meet designated criteria. • Overall goal is to ensure applications provide continu ing value, •`1 , innovative capabilities,enhancements and remain c ost effective 1 This project is continuous in nature `O\\ 4 ., \ç \c ''... \ 7 • ��CC e '• L- j may.Nom, 1 111. Next Generation Network y ATD FY 2018-19 FY2020—FY2024 Total Project 1,,,, 4 V A' '.., $6,134,989 $1,250,000 $7,570659 $14,180,950 ' C' 0 - `•• • The City currently leases network fibers that connect remote " ' ` `ti sites to the municipal campus • Remote sites consume all their bandwidth on a daily ,1 basis resulting in slow network response times. • This project will expand and enhance existing underground optical fibers to connect to approximately 66 off campus sites, increasing bandwidth and alleviating reduced network 1 speeds. r -p' '� p, . -,, 110r: ISPirr January 22, 2019 22 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The next six (6)slides provide an overview of the Water and Sewer Utility CIP for FY 2018-19: 41IP .. Water and Jr,- . ....., , Sewer Utility ...f. 4, . ,. . . Special Funding Considerations Fully funded through the Water and Sewer Enterprise Fund Water and Sewer Utility rates are set to fully cover the cost of Utility operations andClP January 22, 2019 23 JOINT CITY COUNCIIJSCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Water and Sewer Utility Sample Projects— Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 5452 Comprehensive Water Master Planning VI $1.3 5023 Great Neck Water Tank Replacement $4.4 5151 Landstown Yard Improvements Phase IV $7.3 5021 Pembroke Meadows Neighborhoods Water Rehabilitation $13.8 5708 Resort Area Neighborhood Revitalization $6.9 5031 System Expansion Cost Participation Agreements Ill $0.9 5101 VIBE District Water Improvements $1.7 5014 Water Pump Repairs and Replacements $1.7 5953 Water Tap Installation Program II $3.0 5033 Water Transmission System Upgrade Program II $19.7 6070 Infiltration,Inflow,and Rehabilitation V $32.4 6075 Laskin Road Sewer Improvements Phase I(VDOT) $2.1 6041 Pump Station Modifications V $112.7 6058 Royal Palm Arch Sanitary Sewer Rehabilitation $16.4 6110 Sanitary Sewer Regulatroy Compliance Pr.-ram II $10.6 6552 Sanita Sewer S em Revitalization Program II $48.5 6107 Sewer Pump Repairs and Replacements $2.7 6092 Vacuum Valve Monitoring System $3.0 Water Transmission System r\- Upgrade Program II /�\ ATD FY 2018-19 FY2020—FY2024 Total Project _ f $0 $1,320,000 $18,420,000 $19,740,000 • Provides funding for engineering study,design,and ' + ,1 construction related to rehabilitation of existing and the j 41 construction of new water system transmission mains, 11--•ff - pumping stations and storage tanks to assure sufficient system capacity. • Located throughout the city and benefits all water utility it customers 4 t ��r • This project is continuous in nature 1 January 22, 2019 24 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Sanitary Sewer System Revitalization _ Program it "' WIN- -- '` ATD FY 2018-19 FY2020-FY2024 Total Project % )�I v ,h - \\ $27,165,736 $2,300,000 $19,000,000 $48,465,736 ! _a• Program corrects defects in the wastewater collection system to minimize risk of system failure or to addressI (� critical defects that pose threats to the environment,public *a health and safety. • Corrective action includes spot repairs or pipe line replacement P 0 PO, • This project is continuous in nature a t Alrirr-,,.... a fir_ Vacuum Valve Monitoring System • ATD FY 2018-19 FY2020—FY2024 Total Project L_ $1,845,000 $0 $1,200,000 $3,045,000 • This project provides funding for the installation of new technology in the sanitary sewer vacuum systems. • The technology allows quick identification and response to .r problems within the system,as well as provide alerts to possible illegal connections in the system. 14 • The installation of the technology was completed in the Sandbridge 4 ,, South Service Area in Ma of 2018,with work be innin in the zt3 Y g g . :.. Sandbridge North Service Area in November of 2018. 'i' . , January 22, 2019 25 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The next seven (7)slides provide an overview of the Stormwater CIP for FY 2018-19: .0.411C...:.,. "-- Storm Water = .. 7. i ,- _it,. it R t ly�, W . r - t'1t y. -1,1rs 3 Fr Lyra # ' , e - ;twig Special Funding Considerations $6,576,510—1 cent of the Real Estate Tax The remaining program financed by Storm Water Enterprise Fund through the ERU rate Storm Water January 22, 2019 26 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Stormwater Sample Projects — Adopted FY 2018-19 CIP Total Programmed Project Cost(in Millions) 7055 Canal Management Phase I $2.0 7030 Citywide Sea Level Rise/Recurrent Flooding Analysis $3.8 7151 Eastern Shore Drive Drainage Phase I $56.1 7053 Lake Bradford/Lake Chubb $7.6 7415 Lake Mana:ement II $56.9 7054 Lynnhaven River Watershed II $5.4 7413 Neighborhood SW Infrastructure Improvements II $14.3 7050 Princess Anne Plaza Drainage Area $27.1 7024 Southern Canal/Lead Ditch and Culvert Improvements $10.7 7412 Storm Water Pump Station Modifications $12.5 7414 Storm Water Quality Enhancements-II $33.8 7042 Surface Water Re:ulatory Compliance Program $19.4 7416SW Infrastructure Rehabilitation&Improvements II $66.6 7027SWM Master Planning,Analysis,and Inventory $13.8 7051 The Lakes Drainage Improvements $2.0 7028 Windsor Woods Drainage $27.0 Princess Anne Plaza Drainage Area ATD FY 201849 FV2020-FY2024 Total Project $2,073,597 $3,000,000 $22,000,000 $27,073,597 " • Design,acquisition and construction of storm water and '.. roadway improvements necessary to alleviate wide spread area ; '.... Flooding due to moderate rain and tidal flooding • This project in conjunction with Windsor Woods and the Lakes —' are located in low lying elevation areas and are dependent on each other to provide the necessary storm drainage. w I • Until the three projects are complete,the areas are susceptible 7C t toFloodingfrom major rainfall and tidal events. „t,. January 22, 2019 27 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) - - - AY4Ynytikl YngP+M Eastern Shore Drive Drainage Phase I - ATD FY 2018-19 FY2020-FY2024 Total Project -...".4-.'."`"."'",'""."'' ` • fes' . `". • $14,139,357 $4,200,000 $37,800,000 $56,139,3579 ,"x"•'01°' s f • Provides flood control drainage improvements in the , Eastern Shore Drive area Pi i: L . �` ' • Area increasingly affected by high tidal elevations and II coastal storms(Acquisition is required) `0",_ [ . • Improvements include storm water collection systems, r tt storm water pump stations,outfall systems,and l' I,' • backflow prevention devices #7'^' r reg - ' Lake Management II 63 '44a") All) FY 2018-19 FY2020-FY2024 Total Project • , y -; rc ``• $27,260,128 "'..$4,947,652 $24,738,260 $56,946,040 . } j • • r� • Design,construction and maintenance of city lakes that - tw provide storm water treatment benefits • Lakes planned for maintenance within this phase are: • Green Run Lakes `_ • Center Point 1&2 • Greenview • Windsor Oaks West Lakes -- • Stratford Chase Lakes ` • Brookside • West Lake Pembroke This project is continuous in nature January 22, 2019 28 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) ,07 Surface Water Regulatory • Compliance Program ATD FY2018-19 FY2020-FY2024 Total Project $5,031,942 $2,400,000 $12,000,000 $19,431,942 • The City is regulated by the federal and state government under 41111tv _ -•: -: > .; the Clean Water Act through the municipal separate storm water system(MS4). - • This project ensures the City maintains compliance with the City's MS4 Stormwater Permit. " • Large cost impact in 2016 associated with compliance of the storm water pollutant reduction requirements • This project is continuous in nature - r The next seven (7)slides provide an overview of the Buildings and Assets CIP for FY 2018-19.• Buildings op. A4111111and Assets ___________'� January 22, 2019 29 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Special Funding Considerations Specific dedications include Fire Program Funds Buildings and Assets 30 cents Public Safety Personal Property Tax Rate Dedication Buildings and Assets Sample Projects— Adopted FY 2018-19 CIP -44 Total Programmed Project Cost(in Millions) 3028 Aquarium Marsh Pavilion Enhancements $13.6 3074 . hP. Ili• •..se (-. . ) $ 3508 ARC Flash Mitigation $4.8 3072 City Hall Replacement $50.3 3075 Fire/EMS Station Burton Station $7.8 3135 Fire Apparatus IV $15.1 3047 Landfill#2 Phase 1 Capping $21.7 3344 Police Fourth Precinct-Replacement $8.9 3056 Public Safety Equipment Replacement Project $10.5 3146 VA Aquarium Bldg Sys&Facility Infrastructure II $22.1 3071 VA Beach Public Library Tra nsformation $5.8 3141 Various Buildings HVAC Rehab&Renewal IV $15.0 3149 Various Buildings Rehabilitation and Renewal IV $18.3 January 22, 2019 30 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) I Aquarium and Marsh Pavilion Phase II Aquarium Veterinary Care Center . . ,,., „ . ATD FY2018-19 FY2020-FY2024 Total Project - / $1,100,000 $10,637,869 $0 $11,737,869 // le- / • Construction of a Veterinary Clinic adjacent to the Marsh / Pavilion to ensure a Veterinarian and Vet Tech are onsite at all / times with the proper equipment to care for over 13,000 l animals. • The building will provide the opportunity for observation of the ;I Aquarium's medical staff in action • Currently in design phase with construction expected to be .1 completed April 2021 City Hall Replacement ATD FY2018-19 FY2020—FY2024 Total Project $2,750,000 $47,500,000 $0 $50,250,000 E'-- . • Current City Hall Building is outdated and has seriousq1 f deficiencies yr I • Construction of a replacement facility for the current City Hall Fl, "" 11 - s nearly 1 I f "f , located in Building1 will double the size of the current building and help remedy the splitting of departments ��* • �8 throughout the municipal complex 4 'If ' a, i •i ' F. • • Currently in design phase with construction of building . ,..•••••••.•—• _ r"-•' expected to be completed in June 2021. .-, January 22, 2019 31 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) I Various Buildings Rehabilitation and Renewal IV MD FY2018-19 FY2020—FY2024 Total Project $0 $3,000,000 $15,275,000 $18,275,000 • Rehabilitation and renewal of interior and exterior systems for City owned buildings and facilities • Includes a backlog of original roofs from 1968 to 1984 This project is continuous in nature !Y 1ItRi i% Here is the Calendar for FY 2019-20 City CIP Briefings: Calendar for FY 2019-20 City CIP Briefings February 5,2019 March 5,2019 *Roadways •Buildings and Assets •Water and Sewer Utilities February 12,2019 City Council Retreat Enterprise Fund Briefings March 12,2019 February 19,2019 •Water and Sewer Utility Fund •Storm Water •Waste Management Enterprise Fund •Coastal March 19,2019 February 26,2019 •Storm Water Utility Fund •Information Technology •Economic and Tourism Development City Manager's Proposed Budget Presentation •Parks and Recreation •March 26,2019 January 22, 2019 32 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Mr. Bradley turned the brief over to Anthony L. Arnold, P.E., Executive Director,Facilities Services— Virginia Beach City Public Schools. Mr. Arnold expressed his appreciation to City Council for their continued support: VIRGINIA BEACH CITY PUBLIC SCHOOLS CHAPIIN(:'HF C:`UPSF City Council/School Board CIP Briefing Office of Facilities Services Tuesday,January 22,2019 Aaron C.Spence,Superintendent "Today's students won't get tomorrow's jobs in yesterday's schools" VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE January 22, 2019 33 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS' CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) As of September 2018, there are 66,820 students enrolled in VBCPS: Virginia Beach City Public Schools Student Rijn ' = : 66,820(K-12)September 30,2018 '' -.a-x _-.•-_.. Facilities Sq. Ft. . 55 „ � 55 Elementary 4,394,256 Thoroughgood ElementorySchool 14 Middle 2,531,675 11 High 2,817,217 E- _,. 10 Auxiliary 955,703 .; •90 Total 10,698,851 . ,. - „.-tea Acres 1,930 - - - — Princess Anne Middle School Here is an overview of the Modernization/Replacement Cycle of the Schools: Modernization/Replacement Cycle School Opened Completed School Opened Completed Linkhom Park ES 1955 1998 Arrowhead ES 1965 2004 WT Cooke ES 1906 1999 Hermitage ES 1964 2005 Seatack ES 1952 2000 Pembroke Meadows ES 1969 2006 Bayside ES 1941 2000 Maintenance Services 1937 2007 Creeds ES 1939 2001 Windsor Woods ES 1966 2007 Shelton Park ES 1954 2001 Brookwood ES 1968 2007 Thalia ES 1956 2001 Newtown ES 1970 2008 Luxford ES 1961 2002 Windsor Oaks ES 1970 2009 Kempsville Meadows ES 1959 2002 Renaissance Academy 1960 2010 Woodstock ES 1957 2002 Virginia Beach MS 1952 2010 Kempsville ES 1961 2003 Pupil Transportation 1936 2011 Malibu ES 1962 2003 College Park ES 1973 2011 Pembroke ES 1962 2004 Great Neck MS 1961 2012 Lynnhaven ES 1963 2004 Kellam HS 1962 2014 Trantwood ES 1963 2001 Old Donation School 1957/65 2017 Total:30 Facilities $619 Million January 22, 2019 34 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Three (3)schools are currently under construction totaling$138-Million: OP Highlights 4 JOHN B. DRY ELEMENTARY no a Construction School Construction Start Complete 1-035 2017 John B.Dey Elementary 2020 School Modernization(1956) 1 n u 5))L c,e G O o n 1-043 2018 Thoroughgood Elementary 2020 n r+I r s r A R School Replacement(1958) 1-056 2018 Princess Anne Middle School 2021 Replacement(1974) -41 3 Schools-$138 Million PRINCESS ANNE Total 33 Facilities-$757 Million MIDDLE SCHOOL AR Here are some examples of how school buildings are used to help the community: More Than Just School Buildings "JOINT OUTCOMES" •College Park •Great Neck Middle •Old Donation Schnell • Category I Hurricane Shelter • Meadowridge Park • Category II Hurricane Shelter •Creeds • Bellfield Lighting • Regional Drainage Improvements • Regional Drainage Improvements • Point O'View Ballfields • Pungo/Blackwater Library •John B, � h4 •Princess Mot Wh4i •Kellam High Schaal' • Regional Drainage Improvements • West Neck Road Improvements • Thomas Bishop Turn Lane •Virginia Beach AiA o • Category II Hurricane Shelter •Newtown Eletirealtvw • Public Tennis Courts • Beach Garden Park Regional Cross Country Course • Williams Farm Master Plan Public Tennis Courts • • Ballfields/Open Space • Public Playgrounds •Renaissance • Site Infrastructure/Parking • Visual Arts—MOCA Link—Ocean Walk • Princess Anne County Training School Museum January 22, 2019 35 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) The Long Range Facilities Plan was approved by the School Board September 11, 2018, which involved public engagement, surveys and student input: Long Range Facilities Master September 11, 2018 School Board Meetingimp ;• .; g ------- wi Q 'Building&Improving on Success' • Here are the members who contributed to the Plan: Acknowledgements Cooperative Strategies would like to thank the students,staff,School Board Facilities Steering Committee,and the community of the Virginia Beach City Public Schools for their cmunitnaent and dedication to the planing pros. Virginia Badt City Public School Board Facilities SteuingCommittee Mrs.Beverly M.Anderson:Chair,At-large Hope Berns,Student Representative Mr.Daniel D.Edwards:District 2-Kempsville ABaksandr Bub Student Representative Mrs.Sharon R.Felton:District 6-Beach Amanda Burgess,Student Representative Mrs.Dorothy M.Holtz At-Large Michelle Chapleau,Economic Development Mrs.Victoria C.Manning:At-Large Zion Clark Student Representative Mr.Joel A.McDonald:Vice Chair District 3-Rose Hall Joe Demos,VBCPS Mrs.Ashley K.McLeod:At-Large Chris Gorri,Chesapeake Bay Foundation Mrs.Kimberly A.Melnyk:District 7-Princess Anne Thomas Ferrell VBCPS Ms.Trance B.Riggs:District 1-Centerville Barry Frankenfleld,City Planning Mrs.Carolyn T Rye District 5-Lyrrnhaven VeIn a Galling,VBCPS Mrs.Carolyn D.Weems:District 4-Bayside Daniel Keever,VBCPS Johnny Lauterbadh NASOceana 9vrarrn Lewis,VBCPS Virginia Bach City Public Schools Sara Lockett,VBCPS Executive Diorof Facilities Services-limy Arnold Brad Martin Chamber of Commerce rM Staff Architect Donald W.Bahlrnan Jr. Ashley McLeod,School Board Project Manager William C Borkman Jacob Phillips,Student Representative Karen Prochdo,City Hosing Chief Academic Officer AmyCashwell SustainabilityOfficer.J.Tan Cole Zoe Quinones,Student Representative Project Manager Judith Christman Amber Rads VBCPS DemogtapherMdisa Ingram Jeff Richardson Chamber of Cmnmarce GIS Analyst Kimberly Milkring Trerace Riggs,School Board Director of School Plant:Eric Woodhouse Mike Summers,TCC Waddee B.Thoroughgood,Faith-Based Rosemary Wilno,City Conrail Cheryl Woodhouse,VBCPS January 22, 2019 36 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Here is an overview of the Community Engagement Process: Long Range Facilities Master Plan m :161, Community Engagement Proms _, 2017—2018 'i atipIr � .` 6 Steering Committee Meetings 5 - r -7". ' 6 Community Dialogues F r. 2 Sets of Surveys(±5600 responses) • t Here is an overview of the survey results presented during the Community Engagement Meeting#1: Planning Community Engagement Meeting#1 The first community meeting was conducted on November 13'"and 1,0 at Kellam HS&Old Donation 3,7Il MERSEMEMI _ I NM School. The a of this meetingwas topresent ®I '.ESI Pe �I I I_32.1 process,review background data used in planning and �.,�, I 27.,M1 AIMM to survey participants on the following topics: MEMITIME, 1 E1EMI=MI MM • Current Perception of Modernization Program OLTMEMM®neni®LANI (i.e.does the current rate of the modernization program meet the demand for facility upgrades EIEN MEM NM WEN ass the Division.) ` amiss ICE • Prioritizing Important Data Points - •. -.::, tON • Prioritizing Grade Level Facilities MINI.. I '- erape a_no_r.1111 Iim®Ira©ao 1M132 'MAIM _=A m®mm©oma asp N rrme MO EMI MUM=NM January 22, 2019 37 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Here is an overview of the survey results presented during the Community Engagement Meeting#2: Planning Community Engagement Meeting#2 6 of Buildings ,,. The second community meeting was conducted on ,�•""`yn�..,c March 14th,150,201x,&21°at Tallwood HS,Kellam Satisfaction Bean: ,�. -! HS,Old Donation School&Great Neck MS.This s+°nti°pn••oras 7® 'IrM'9011.1711.1 r'' .71. meeting presented funding scenarios and re- ...I„�,. 'y11M-~71-•-. -. surveyed the modernization program as based on the following: NEMIIIMI7+71.11—nil..i. _,7e= • Satisfaction on the number of projects completed at funding level scenarios • Preferred Level of Funding rlrrelRa r.w1.g rebel 1 _ 1 l POP °an.leg 1 m 411 non pnleeeedl Sumo \ ErEMPBEl I®I Be leis. mem ,-wasElm r--7I mai inrwm Here are the Recommendations to fund the replacement of fifteen (15)schools: Recommendations Funding Scenarios The table below shows the recommended order of schools along with the estimated completion date and age at replacement for each school in each of the four funding scenarios.It should be noted that the order of projects varies based on the funding level,in order to finish all projects in as short of time as possible.This analysis includes a 5%yearly escalation of construction costs and a 3%yearly escalation in funding,for all scenarios. or samml Ongma! • n1ieO • ^4 Replan. 40 Mel ea' enea 60 Mese• wrier• .AIleev 60\Nei 00�it rr 00\Nese Cr�Adaer ` Dae an Conp2.5om wlgea Completion Airier roC'omplwbn \gea °pipit � .ages Due Regaem.. Due Replamn. Due RePnerenr. nae Rel.... Priv.nne FIS •Old 1954 43C1 69 ..1 69 5Ru 3 69 3 69 Or nneons65.rau6} „..,s., L04 M Bab .6 IDH 66 2116 65 3036 69 131101 W 564 2630 6. 3031 67 3016 6. 262iS .. riniColoniall. 966 3039 n 31336 70 .3 67 2033 as 1.'eepNk 0s Holland ES 967 3066 91 7027 ao mm 56 YOB 61 A'mpnlle MS .. 57 4yaa M6 969 ion 103 3063 113 036 67 3631 .3 loh{enJmse Mb 2029tolinhasen AIS 974 .36 3061 X. 64 North Land,. 975 .0 115 3029 54 OM 53 .7 52 Green Run ES 976 .4 116 n137 2029 53 53 Fanfold Es 976 2097 121 .46 70 .6, 67 1101ia....red eaa6M„tleemh no�Bmnm�In*.grade*. n IDU B IDM N BF January 22, 2019 38 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) This slide displays the cost of school construction within a 15 year CIP based on the funding levels. For example, two (2) high schools can be built with funding of$40-Million or four(4)high schools,four(4) middle schools and seven (7)elementary schools with funding of$100-Million: Recommendations Funding ScenariosAz k IIS a,A,..r This graphic displays the - Was YIiIA Al number and type of facilities g g ,,f� that could be constructed di w."' At* Oa Oa within a 15 year capital g program at each of the four Aifl �� RI funding levels.This analysis = "e--" ""$9 includes a 5%yearly escalation of construction n" ^.R Irill costs and a 3%yearly IPS rill IP" rill rig escalation in funding,for all scenarios. IP. rill rig rillrg $40+m $60+m $80+m $100+m Here is an overview of the Schedule Based on Current Funding Levels. It is important to note, based on the current funding levels, nine(9) buildings will be 100 years or older: Schedule Based on Current Funding Levels School OriginallyOpened Proposed Const.Complete Opening vs.Competed Princess Anne HS 1954 2026 72 B.F.Williams ES/Bayside 6. 1961-1957 2056 95/99 Princess Anne ES 1956 2056 100 Bayside HS 1964 2033 69 First Colonial HS 1966 2042 76 Kempsville H5 1966 2049 83 Holland ES 1968 2060 92 Kempsville MS 1969 2068 99 Bayside MS 1969 2075 106 Independence MS 1974 2082 108 Lynnhaven MS 1974 2091 117 North Landing MS 1975 2091 116 Green Run ES 1975 2095 120 Fairfield ES 1976 2098 122 White Oaks ES 1978 2102 124 Average 100 January 22, 2019 39 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Here is a Historical/Projected Funding timeline: 70 60 50 4° WI I " 11.11.111 z° � i � � � 11111r� 11111 ° 111111 � , � ; � � ti`* 'tidi'fiQp�q\ tio\�� ti\ti \��le\� -0le\�lo,^ ,�\1���\�vol, 41." 41" cvs ryy Historical OP -Proposed 6Year SCHOOLS ARE INFRASTRUCTURE SCHOOLS = ECONOMIC DEVELOPMENT VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE January 22, 2019 40 JOINT CITY COUNCIL/SCHOOL BOARD WORKSHOP OVERVIEW OF CITY and SCHOOLS'CAPITAL IMPROVEMENT PROGRAM ITEM#68856 (Continued) Here are Additional Revenue Options: Additional Revenue Options • Restore Pay-Go/Operating Budget to Previous Levels • Additional Charter Bond Authority • Help from the State—Lottery/State Construction Grants • Year End Reversion Funds • Restore Sandbridge TIF • Disposition/Sale of Excess Assets • Interest Earned • Bond Referendum Thank You Aaron C.Spence,Superintendent Farrell E. Hanzaker,Chief Financial Officer,Budget and Finance Jack Freeman,Chief Operations Officer,School Division Services Anthony L.Arnold, P.E.,Executive Director,Facilities Services I�• r,, 1 lA • VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE Mayor Dyer expressed his appreciation to Mr. Bradley and Mr. Arnold for the presentation and suggested scheduling another meeting to continue this discussion. The City Council/School Board Joint Meeting ADJOURNED at 4:02 P.M. January 22, 2019 41 v+s ;LI NA*. �gb4%0i VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia January 22, 2019 Mayor Robert M Dyer called to order the CITY MANAGER'S BRIEFINGS, in the City Council Conference Room, Tuesday, January 22, 2019, at 4:15 P.M. Council Members Present: Jessica P.Abbott,Mayor Robert M Dyer, Barbara M Henley, Louis R.Jones, Shannon DS Kane,John D.Moss, David Nygaard,Aaron Rouse, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Rosemary Wilson Out of Town January 22, 2019 42 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 4:15 P.M. Mayor Dyer welcomed Kathy Warren,Manager—Strategic Growth Areas. Ms. Warren expressed her appreciation to the City Council for their continued support: Resident Permit Parking ( RPP) Program CITY COUNCIL BRIEFING,JANUARY 22,2019 KATHY WARREN,STRATEGIC GROWTH AREAS MANAGER DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT 1 Here is the Presentation Overview: Presentation Overview ► Program Background,Location and Purpose ► Program Induction Policy ► Current Status of Resort RPP Program ► Cavalier Shores RPP Program Status and Current Request ► Staff Recommendation ► Next Steps 2 January 22, 2019 43 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is the Residential Parking Permit "RPP"Program Background: Program Background ► Program began in 1992 at the request of the resort area neighborhoods experiencing traffic and noisere-------47 '--during the late evening/early morning hours ► The RPP Program is currently located between 30'h Street and Rudee LoopLOCK 6AM► Parking is not permitted in these areas from 8:00 pm Y PERMIT NFORCED to 6:00 am without a parking permit LL 365-3111 RESTRICTIONS ► Permits are issued by the City Treasurer's Office RING ONLY ENFORCED 24 HRS/DAY .W(Y 2 AM N11-ALTA AM AN ► Enforced by Republic Parking under contract with um alliRLKEKI the City and the VB Police Department •.. TRIM RN DXSATMN Here is the Existing RPP Program Location: Existing RPP Program Location 1' 1 . .• oelitittit" A 0 I it‘W iiipf -) -.%. IV.s wik ALL ott.A. ---- !ottitlitti 0 AI ' ,,,,_ a1i u _ f ..,.. January 22, 2019 44 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is an overview of the RPP Program Purpose: RPP Program Purpose P. To reduce nighttime traffic congestion and hazardous traffic conditions on public streets within residential neighborhoods ► To protect residential neighborhoods from unreasonable noise and disturbance during nighttime hours ► To protect residents from unreasonable burdens in gaining access to their residences ► To protect and preserve peace,good order,convenience and character of residential neighborhoods Here is an overview of the RPP Program New Induction Policy: RPP Program New Induction Policy ► Potential neighborhood must be within 1/2 mile of a parking meter ► Petition must be signed by 75% of parcel owners residing in the neighborhood ► Petition must include language summarizing the program's parking restrictions ► Proposed neighborhood's streets must be contiguous January 22, 2019 45 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is an overview of the RPP Program Permits currently offered: RPP Program Permits Residential ► One resident decal per vehicle,max of four ► First two free,second two$5.00 each I. $2.00 replacement fee if lost ► Two annual guest permits per residence �Pm. /� ► Maximum of ten temporary guest permit passes per week -each pass has 72 hour life cycle W City of Virginia Business/Employee /A Beach ► $10/month for employees working after 8 pm ► Must be an employee of a pre-authorized business 435 The RPP Program Resident Passes had a slight decrease since 2017: RPP Program — Resident Passes Type 2016 ' 2017 2018 Resident 1,711 1,976 1,819 Guest 1,902 2,335 2,246 Temp 4,462 3,941 3,997 Total 8,075 8,252 8,062 8 January 22, 2019 46 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is a summary of RPP Program—Employee Passes over the past three(3)years: 11111.111111.111111117 All RPP Program — January 0 128 41 Employee Passes February 0 125 29 March 0 182 106 April 248 431 291 May 511 615 469 June 728 726 567 July 660 727 600 August 621 633 529 September 504 498 406 October 331 323 310 November 203 159 186 December 134 56 133 9 The RPP Program has approximately 4000 spaces.In 2018, survey results showed the highest numbers of employees parking in the RPP Program area after 8 P.M, were in July on Friday and Saturday nights: RPP Program — Employees Parking in the RPP after 8pm Average employee parking count by DOW 2018 Sunday 17 29 24 57 30 21 Monday 10 22 52 60 43 22 Tuesday 9 26 36 50 32 15 Wednesday 10 27 49 70 48 15 Thursday 24 25 68 77 38 19 Friday 43 58 94 102 84 40 Saturday 26 60 57 125 94 39 Avg 19 34 56 77 53 25 10 January 22, 2019 47 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is an overview of the Cavalier Shores Neighborhood with 123 properties: Cavalier Shores Neighborhood • \ 123 properties v .t'�r between Holly `a� �- t 1 Road to the west, ^'1 .k,. ,a • Atlantic Ocean - ! to the east, • 't Cavalier Drive to ; ` : the south and 3 `'' _•aft; 45"'Street to the �+ '"i . north. _ • • Here is a summary of the Cavalier Shores RPP Initial Request in March 2017: Cavalier Shores RPP Initial Request - March 2017 ► The Cavalier Shores neighborhood submitted a request for admission into the RPP Program I. Concerned over parking that may be generated from Cavalier Hotel patrons and employees ► They provided 97 signed petitions, exceeding the required 75%of property owners ► Petition includes a request for RPP hours to operate from 5:00 pm to 6:00 am and no employee parking-Change requires Council Action January 22, 2019 48 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is an overview of the Cavalier Shores RPP Status: Cavalier Shores RPP Status ► Request considered by City Council;Concern expressed about inconsistency with existing RPP Program ► Consideration of request deferred so that more data could be collected; Community agreed with approach ► During Summer of 2018,an influx of construction workers from the hotel construction site are parking on the street from 6am-4pm ► Cavalier Shores Oceanside admitted into RPP;Cavalier Shores Landside requests a change from admission into the RPP to a restricted parking district pilot program 13 The Cavalier Shores RPP for Oceanside was administratively approved on October 9, 2018: Cavalier Shores RPP: Oceanside ► The 100 Block of Cavalier Shores(East of Atlantic Avenue)submitted a petition to tnc City for induction into existing RPP on August 9,2018 ► Staff reviewed petition and certified its compliance with RPP policy ► The City administratively approved the request to be included in the existing RPP program on October 9,2018 ► RPP signs were installed by November 30,2018 ► Residents of the 100 Block of Cavalier Shores are eligible for RPP permits January 22, 2019 49 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here is an overview of the Cavalier Shores Landside Request for Restricted Parking District Pilot Program: Cavalier Shores Landside- Request for Restricted Parking District Pilot Program - February, 2019 ► Requesting 3-hour parking 24/7 without permit ► Permit holders are exempt from 3-hour restriction ► West of Atlantic Avenue,43rd-45th Streets P. Parking Zone concept intended to eliminate parkers from moving their car to a new street every three hours 15 Staff Recommendation includes Cavalier Shores-Landside be admitted into the standard RPP Program that exists throughout the entire Resort: Staff Recommendation ► Due to the temporary nature of the construction,Cavalier Shores Landsid should be admitted into the standard RPP Program that exists through entire Resort ► This will also remain consistent with Cavalier Shores Oceanside that has already been admitted ► Continue to explore alternative sites for construction workers to park,i.e. Atlantic Avenue on-street parking ► This will allow beachgoers the opportunity to park on these public streets during the day ► This provides the opportunity for continued study of implementation of the RPP Program in Cavalier Shores January 22, 2019 50 CITY MANAGER'S BRIEFINGS RESIDENTIAL PARKING PERMIT PROGRAM ITEM#68857 (Continued) Here are the Next Steps: Next Steps o. Administratively admit Cavalier Shores Landside into the standard RPP Program that exists throughout the entire Resort and Cavalier Shores Oceanside ► Program implemented by May 1,2019 17 Discussion 18 Mayor Dyer expressed his appreciation to Ms. Warren for the presentation. January 22, 2019 51 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 4:42 P.M. Mayor Dyer welcomed Phil Roehrs, Water Resources Engineer—Public Works. Mr. Roehrs expressed his appreciation to the City Council for their continued support: 113 Coastal Program/ Beach Replenishment Overview January 22,2019 Informational Briefing to City Council Phill Roehrs,P.E. Here is the Beach Replenishment Overview: Beach Replenishment Overview PRESENTATION OUTLINE Recent accomplishments Chesapeake Beach Upcoming&planned projects Ocean Park Beach Cape Henry Beach Resort Beach/North End Croatan Beach Sandbridge Beach Summary and discussion Y January 22, 2019 52 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 (Continued) Here are the public beaches the City manages: Obon%17,0107....11.4 Beaches Location Map • • • f t ti f f • • sal.*tit • • Here is an overview of Chesapeake Beach Restoration: Chesapeake Beach Restoration major beach restoration project critical for coastal protection and resiliency on the most erosive section of the City s . -. coasttme without a funded £:. - nounshment project in place prior to 2017 c Favorable court ruling on public beach '4 0r ownership in 2017 allowed protect to commence Initial restoration was competed in .r - May 2018 with over 350 000 000 cubic yards of sand placed to widen beach profile is Dune punting underway Next re-nourishment is panned for FY 2024 ----- 11111111111111111131 January 22, 2019 53 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 (Continued) Here is an overview of Ocean Park and Cape Henry Beaches: 111 .11, Ocean Park and Cape Henry Beaches tta�h:,a>tkaiy been alert artsnwey ss pcements saes ex Lyni t uen eget Neetenence Dredging(GIP 8-0171 n cost ttartctpaeon agreement Den U S Anes Corp of Ertgt vers etE11 "�� puf channel dredging n programmed do• 1tv. — Mee 10 flee relit cycle ssoRut to NSW and eppfoMtotarts •T" two he ch nnel dredgrtg coapMe0 . Jtntery 7014 ret sand paKe0Cnt On Ocean Park Desch ' Ned max dredging Pentad for eery 7019 rah up b 172%cidx yards of serol pUcsd abng Cepa Henry(teach Cty Is wea00g*1000(1 S750K to 1.1 cabt1Aed fords to abet tut depth ._." dredgng ta manna*sdaa•of beech doeDv sand end WWI dfadgng cycle 05th anc4neeey at future federal .+pprcptetcns Here is an overview of the Bay Beaches Resiliency Study and Restoration: 8-020 Bay Beaches Resiliency Study and Restoration Initiated preliminary planning,design,and permitting framework necessary for a programmatic shore protection and beach management strategy for Cape Henry and Ocean Park beaches Preliminary design report completed in 2018 .,,a„..:.; Determined need and level of protection required Provides an"engineered beach”required for eligibility for federal disaster relief funds Current funding provides for initial restoration of Ocean Park Beach in 2020. Above target funding to be requested for Cape Henry Beach in FY22 and Ocean Park Beach in FY 25 Additional sand above what is obtained from Lynnhaven Inlet dredging is required to achieve and maintain desired beach template January 22, 2019 54 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 (Continued) Here is an overview of Beach Replenishment II(North End&Resort Beach): 8-025 Beach Replenishment II(North End&Resort Beach) This project replaced CIP 8-008 Big Beach 2001-2002,4.1 million CY Resort Beach from Rudee Inlet to - " 89th Street Last replenished in August 2013. 1.44 million CY -.� - Fully funded project critical to leverage federal matching funds ($17.6M) Next cycle planned for early 2019 —- - —41.1.11111111 Here is an overview of Croatan Beach Restoration: 8-021 Croatan Beach Restoration Provides funding for design. perm,ttrng and construction T ` Creates recreational beach i width of 100-120 feet ' y between toe of dune and ..: MHW 1,00 - Restores dune volumes a! • f erosional'hot spots'to - minimize potentia:for wave overtopping dunng annual probability storm event Dune restoration work performed by PW in 2018 Contract sand haul planned for Spring 2019 —211111.1.11111110 January 22, 2019 55 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 (Continued) Here is an overview of Sandbridge Beach Restoration II: Sandbridge Beach Restoration II Long-term federal beach restoration and maintenance r,4 project Local funding provided by the Sandbridge Special Service " District(SSD)and Tax Increment a' � Financing District funds(TIF) t► .r Last replenishment completed in June 2013,2.18 million CY This project will fund the next replenishment cycle planned - - - for early 2019 Here is the Beach Restoration Overview Summary: Beach Restoration Overview Summary Beach Replenishment • Provides storm protection • Supports tourism industry • Provides recreational opportunities • All of the City's seven public beaches will have been nourished within a 24 month period between May 2018 through April 2020 • Resolution of public ownership,restoration, enhanced beach maintenance and access fulfill all recommendations in the 2002 Beach Management Plan MINIMMINMIMP- January 22, 2019 56 CITY MANAGER'S BRIEFINGS COASTAL PROGRAM/BEACH REPLENISHMENT ITEM#68858 (Continued) Discussion Mayor Dyer expressed his appreciation to Mr. Roehrs for the presentation. January 22, 2019 57 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 5:09 P.M. Mayor Dyer welcomed Alice Kelly, Interim Finance Director—Finance. Ms. Kelly expressed her appreciation to City Council for their continued support: FY2019 Interim Financial Statements General Fund-6 months overview As of December 31,203.8 �FiJJance Here is the Year-to-Date summary of the General Fund: FY2019 General Fund Revenue& Expenditures Through December 31,2018 Budget y112 Variance Revenues Local $ 976.3 $ 420.8 $ (555.5) State 159.2 60.2 (99.0) Federal 22.7 10.2 (12.5) Total Revenues $1,158.2 $ 491.2 $ (667.0) 42.4% Expenditures City Operations $ 696.9 $ 366.3 $ 330.6 City Capital Projects-Cash Funding 60.3 60.3 - Trsf to Schools 463.7 248.4 215.3 Trsf to School Reserve Fund 6.8 1.9 4.9 Total Expenditures $1,227.6 $ 676.9 $ 550.8 55.1% Less Amounts from Fund Balance $ 69.6 $amount in Millions January 22, 2019 58 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 (Continued) Here is the FY2019 General Fund Revenue Through December 31, 2018: FY2019 General Fund Revenue Through December 31,2018 BUDGETED REVENUES YTD=$1,158.2M ACTUAL REVENUES YTD=$491.2M Other [CATEGORY Commonweal Revenues�y� th$60.2 NAME] [CATEGORY'S [VALUE] NAME) NOB- [VALUE]. Personal Property Taxes$15.5 [CATEGORY NAME] [VALUE] Real Estate 57.6% Taxes$278.4 Transfers $6.7 $amounts in minions Real Estate Revenues are at 51.8%of budget, similar to previous years: Real Estate Revenues-GF Portion Only December 31,2012-2018 BUDGET $521.9 $537.9 $500 $466.4 $482.0 100% $441.0 $428.2 $443.7 iI $400 80% o i $300 51.2% 51.2% 51.7% 51.1% 51.2% 51.9% 51.8% 60% 73. 22 $238.5 $247.0 $271.7 $278.4 $200 $225.9 $219.3 $ 9.3 40% c $100 20% $0.96 $Q.93 $0.93 $0.99 , $0,99 $1:0025 $1.0025. (90624( (888246), (88.5244).1 (9°.0244).1 190.42441 (994040 (954044). $0 0% FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Annual Collections __YTD %of Total January 22, 2019 59 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 (Continued) A new revenue and billing system (RBS) was recently installed which caused a delay in issuing supplement bills, and why there is a decrease in revenue from last year at this time: Personal Property Taxes (excludes PPTRA) December 31,2012-2018 BUDGET 100% $100 $95.9 $100.1 $102.5 $106.3 $90.9 so% $60 $74.7 $78.7 s j I 60% s60 i 3Q N 3 V 4o%sa at $2o • 14" 20% 15,: 16.: $19.° 17.' 18: 20 15. $0 0% FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2016 FY 2019 .-Annual Collections YTD «%of Total The General Sales Tax is up 1.4%from FY-2018: General Sales Tax State 5%‘411VID December 31,2012-2018 BUDGET $61.1 $62.6 $63.5 $66.6 $60 $58.2 $55.0 $56.4 $50 100% = $40 ' I r NM N ' `w $30 ! $26.6 $27.4 $2f.9 $283 $23.9 $24.9 $25.3 $20 - sox 43.5% 44.2% 43.4% 43.5% 43.7% 44.0% 42.6% $10 $o _,a t„ Li L ! L o% FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 _ Actual __,YTD %of Total January 22, 2019 60 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 (Continued) Due to the installation of RBS, approximately$728,000 of the Hotel Room Taxes were not posted until January and why there is a decrease in revenue from last year at this time: Total Hotel Room Taxes December 31,2012-2018 BUDGET Additional$728k received as December collections and posted in January $35'5 $37.3 $32.8 $30.6 $30 $28.7 $27.2 $27.4 $25`6,+.6% 75.0% $z5 73.9% 715% 72.$% 71.8% • 5.1 $24.9 3 $20 $21.9 ' ' 6 70.7% = $20.1 $20.0 ; $20.1j l 66.6% $15 1 . �.. �y 1 > ` Hotel Room Bores 8%A8ocation I I '.General Fund-2% 1. $10 TIP-5%+$1 per night TAP-1%+$1 per night $5 I SandbAdge-65%+$1per night wow-5500k amorally $0 1111111 50.0% FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 ....Annual Collections .YTD .:%of Total The same issue effected Restaurant Meal Taxes as$3.4-Million was not posted until January: Total Restaurant Meal Taxes December 31,2012-2018 Additional$3.4M received as December BUDGET $70.5 collections and posted in January $68.8 75% $63.4 $65.2 $6o $60.0 $56'9 $55.1 ,I [ tt $5052.4% 53.06 .52.2% 52.3% 52.8% 50.6% o 1 . 469% 50% `o $40 i d 111 $$6 0.11.1% $30 ) ' $33.2 $34.4 1934.8 E $32.6 $30.i $31.3 $28.9 1 I i $20 1 Meal Taxes 5.5%Allocation i zs% X General Fund-3.5% TIP-1:06% $10 :°,a may.: TAP-0.5% ., Open Space 0.44% $0 0% FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 ...iActual uYiD %of Total January 22, 2019 61 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 (Continued) Here is the Hotel/Meal Tax Allocations: Hotel/ Meal Tax Allocation Through December 31,2018 Hotel Tax: TIP-5.0%(excluding Sandbridge) $ 10.7 General Fund-2% 5.4 TIP TAP-1.0% 2.7 � TAP-$1 Flat Rate(excluding Sandbridge) 1.2 . T1%AP TIP-$1 Flat Rate 1.3 Sandbridge SSD-5%plus$1 Flat Rate+ 3.6 additional 1.5% Total Hotel Tax Revenue-8.0% $24.9 Meal Tax: General Fund-3.5% $20.8 TIP-1.06% 6.3 GF TAP-0.50% 2.9 OS 3.5% ,,44% Open Space-0.44% 2.6 TIP Total Restaurant Meal Tax Revenue-5.5% $32.6 $amount in million: Here are the FY-2019 General Fund Expenditures: FY2019 General Fund Expenditures Through December 31,2018 • BUDGETED EXPENDITURES YTD=$1,227.8M ACTUAL EXPENDITURES YTD=$677.0M Capital Transfers to Projects [CATEGORY $60.3 NAME] Debt [VALUE] Service $22.9 Operating~' [VALUE] [CATEGORY NAME] [VALUE] Personnel 44.9% $191.2 School Support $248.4 January 22, 2019 62 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT ITEM#68859 (Continued) Here is a two-year trend of General Fund Revenues and Expenditures: FY2019 YTD General Fund Revenues and Expenditures Comparison 100% Inn 0% ACTUAL REVENUES YTD=54912M ' 05.1% ACTUAL EXPENDITURES YTD=S677.OM 20%- 77.5 80.1, 70.1% 62.3 57.8% 40% IR55.3% 456% 5.1% \ - 42.4% 49.1% S.. 44.5% 45.0% 27.E 36.2%3L 9,0% 32.5% c 20% a/40 13.5% 12.5% 0.4% 4.5% 12.1% 1.3% 8.2% fel Aug SW Oct Nov Dec poo NN Mar Apr May Jun 1- %4lPY20191tq Bud00t-01-1114pTnnd..-%SV9 201911re0u024t-8-lar Trawl Here are the Next Steps: Next Steps February 20, 2019 Proposed Budget March 26, 2019 7' Adopted Bu•get May 14, 2019 Mayor Dyer expressed his appreciation to Ms.Kelly for the presentation. January 22, 2019 63 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 5:20 P.M. Mayor Dyer welcomed William Landfair, Planning and Evaluation Coordinator and Kevin Kemp, Zoning Administrator. Mr. Landfair expressed his appreciation to City Council for their continued support: SKIRMISH AT KEMP'S LANDING Cityry —�--- Virginia Beach .Lord Dunmore. royal governor of Virginia. led• j-detachment of the British lath Regiment to this area s IS Nov.1775 tdisrupt militiamen q Planning Item sL resistance to royal o ity.The Princess Anise militia. welting In•thicket. fired on the British advance guard. Heavy return fire scattered the militia and tilled several men. Dunmores forts. . --.segmented by African American volunteers who had 'escaped from slavery. toot a*umber of prisoner.. Including Col.Joseph Hutchings. The emboldened February 5th Dunmore Issued a proclamation declaring martial law and offering freedom to lave• willing to fight for the ting. Many mtlltlemee and others a•bsegsaetly signed n.yhsof loyalty to the crown. - City Council Meeting There are nine(9)Planning Items scheduled for February5`h: SUMMARY — February 5th 9 Planning items scheduled for City Council's consideration 1. Clear Creek Holdings,LLC—Beach District _ • Conditional Rezoning(R-10 to Conditional l-i) 2. Richard Trotman&7 Cities Tattoo,LLC—Kempsville District s.nw. Lynnhaven • Conditional Rezoning(B-s to Conditional B-2) •„r • Conditional Use Permit(Tattoo Parlor) • .✓ `*. • Subdivision Variance(Section 4.4(b)) • - d 3. Atlantic Autowerks,LTD—Kempsville District l • Conditional Use Permit(Automobile Repair Garage) .r a •4s - ••••e•� 4. iron Asylum—Centerville District •, Beach • Conditional Use Permit(Indoor&Outdoor Recreation Facility) YR.np:vn•\e Roe. ! I 5. L.B.H.,LLC—Bayside District `•� • Conditional Rezoning(R-7.5 to Conditional A-24) a .•a•.as.e 'c ., 6. LeCrea Westmoreland—Bayside District ! amnvas ` nrxm ane. • Conditional Use Permit(Family Day-Care Home) January 22, 2019 64 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) SUMMARY — February 5th 9 Planning items scheduled for City Council's consideration 7.Glenn McDermott-Lynnhaven District - • Alternative Compliance • ,.Vommoviena 8.City of Virginia Beach ...-J6...-J6• An Ordinance to Amend Section 1.3 of the Floodplain I Ordinance pertaining to the Definition of Repetitive Loss 9.City of Virginia Beach .. e • An Ordinance to Amend Section 201 of the City Zoning sar "'o ,: Ordinance pertaining to Permits for Fences . aw...=a...a.e..u.a eaa<h 1 \ NempsvilM`•ya Ro=e Nall\ / t . 0 1 Clear Creek Holdings, LLC Agenda Item Council District Beach Location Vacant Parcel along S.Birdneck Road,approximately 680 feet north of Carissa Court P-1 sa ...3. %. \ i I- - '�'r `'p Conditional Rezoning(R-10 Residential&I-1 Light Industrial to Conditional I-1 Light Industrial) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 65 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) Clear Creek Holdings,LLC _ Y7LT.«•2bLS°`P.nSS CGCIP..M1- _ --_.—� • Request to a rezone a 4.38-acre site to Conditional I-1 Light Industrial for office/warehouse units • Site located in APZ-2,Historic Seatack SEA,SEGA 1-East Oceana&encumbered by a Navy Restrictive Easement • 3 single-story buildings proposed with a single vehicular ingress/egress point along S. Birdneck Road Richard C. Trotman & 7 Cities Tattoo, LLC Agenda Item Council District Kempsville Location 5296,5298,5300,5302,5304,5308,5310,5312,5314,5316&5318 Providence Road 2 /„..\ \ 'u to. 0.2 8411 11.2 1 r 7 /& � ".' 7L l B Conditional Rezoning(B-1 Neighborhood Business to Conditional B-2 Community Business) Conditional Use Permit(Tattoo Parlor)&Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 66 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) Richard C.Trotman&7 Cities Tattoo,LLC j i a G �vv.. -..- •rMr r�•u YrM+ • Request to rezone to Conditional B-2 Community Business,as Tattoo Parlors not permitted in B-1 Community Business • Request a Conditional Use Permit for a Tattoo Parlor&Subdivision Variance to lot width Atlantic Autowerks, LTD Agenda Item Council District Kempsville Location 5479 Virginia Beach Boulevard ,t • !~ F e f I w�. •I 1 a jl Iii-2 6-2% 'SII/ _ l Conditional Use Permit(Automobile Repair Garage) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 67 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) Atlantic Autowerks,LTD } fir► _.. • Request a Conditional Use Permit for an Automobile Repair Garage • Site currently developed with a 4,200 sf building& parking lot • Oil changes,air conditioning and suspension repair work proposed Iron Asylum 2, LLC Agenda Item Council District Centerville location 1832 Kempsville Road,Suite 13 4 /4(a // ♦ RFS ^s a • Conditional Use Permit(Indoor&Outdoor Recreation Facility) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 68 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) Iron Asylum,2,LLC ...:-.-1: :----:,4,- / `/! • Request to convert a portion of former grocery store in Kempsville Crossing Shopping Center to a gym s, . • Both indoor&outdoor activities proposed • No speakers,monitors,or amplification of music outside L.B.H., LLC Agenda Item Council District Bayside Location 463 N.Witchduck Road 5 J `, �� °?'i/ ...N. I i s I r �... II f r� -..f L' d I r ' Wa c.,, L... ___'ix.-- ate %/- i , Conditional Rezoning(R-7.5 Residential to Conditional A-24 Apartment) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 69 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) WNRA[EE PLACE L.B.H.,LLC • Request to rezone 1.60-acre ' , site to A-24 Apartment g District to construct 28 • • d dwelling units _<" I • A-24 Apartment District proposed due to lot . e •r� oe coverage limitations '' .1 E i „ fr r"Iirill swr ..d i • Elevations depict 2-story, ` vinyl sided buildings `C° ®E _T • IN OD J am E ��- Or" D8 _µ t® 4,,, g: ..ii ,f .:11 c e:1_ I A a, LeCrea Westmoreland Agenda Item Council District Bayside Location 4857 S.Oliver Drive 6 , , ....,,, . :._,. _ ....,.... • t -- ///f� moi/ a \Rp�4, 1 t x --- I res ) _.E__,_c_7 ty `--2 's--______ y r Conditional Use Permit(Family Day-Care Home) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval January 22, 2019 70 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) LeCrea Westmoreland • Request a Conditional Use Permit for a Family Day ..°' ��" - Care Home for up to 12 i.'-1 children within the single- 0:- - 41, 1 e- family dwelling 47'� ` - ` e-V:l-,i;•4 ' � ' • Property includes a large — enclosed yard • Hours of operation: 6:00 —, a.m.to 6:00 p.m. Monday- Friday Glenn McDermott Agenda Item Council District Lynn haven Location 4452 Virginia Beach Boulevard 7 ,, \\\,,,o,, _ o-2J 1,2 F F ..........l I! F f •"'�. f CBC J-Bci t -_-,- ) i‘ 7' Imo_ lla�} s •',+ S f t !<,;: I ,. CBC _ CB': Alternative Compliance Staff recommends Approval Planning Commission voted 9-1 to recommend Denial January 22, 2019 71 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) Glenn McDermott rte; "PH . OrnibA4a�. • • iliongsmorigrea • 6-foot tall freestanding monument sign proposed j • Alternative Compliance required for any s'•... •—•-' freestanding sign in CBCD City of Virginia Beach Agenda Item 8 An Ordinance to Amend Section 1.3 of the Floodplain Ordinance pertaining to the Definition of Repetitive Loss Staff recommends Approval Planning Commission voted 9-0 to recommend Approval January 22, 2019 72 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68860 (Continued) City of Virginia Beach Agenda Item 9 An Ordinance to Amend Section 201 of the City Zoning Ordinance pertaining to Permits for Fences Staff recommends Approval Planning Commission voted 9-0 to recommend Approval A Zoning Permit Required: • All fences and walls and/or repairs,replacement or reconstruction Exemptions: of any fence or wall exceeding 50%of the existing fence or wall (measured in linear feet) • Construction,repair,replacement and/or reconstruction of fence within 30 feet of a public right-of-way Permit valid for 180 days Current site survey or other documentation required for permit RIGHT-OF-WAY PERMIT ERQUREDAYS t -c ', ,v, • 9 i ! YARD I I YARD ` . NO PERMIT IF I __a._ fir- PERMIT REQUIRED I I INTERIOR TO YARD 4: 31 IF ADJACENT TO NEIGHBOR-I YARD Mayor Dyer expressed his appreciation to Mr. Landfair and Mr. Kemp for the presentation. Jantrrriy 22, 2019 73 CITY COUNCIL'S BRIEFING MINORITY BUSINESS COUNCIL UPDATE ITEM#68861 5:42 P. M. Mayor Dyer welcome Sheila Johnson, Chair. Ms.Johnson expressed her appreciation to City Council for their continued support: City of Virginia Beach MINORITY VIRGINIA BEACH BUSINESS COUNCIL �.• MINORITY BUSINESS COUNCIL FY 2018 Annual Report January 22, 2019 Presented by: Sheila Johnson,MBC Chair Here are the Minority Business Council Members: MINORITY BUSINESS COUNCIL Members City Council Liaisons Sheila Johnson-Chair Mayor Bob Dyer Councilwoman Sabrina Wooten-Vice Chair Councilwoman Shannon Kane Olga Torres-Secretarial Officer Kelvin Arthur-Financial Counselor School Board Liaison Harshad Barot Dr.LaQuiche Parrott Francina Harrison Ed Hopper Associates Frances Knight-Thompson Rhonda Alexander Michael Lancaster Cuprice Anthony-Cox Colleen Nabhan Calherbe Monel Vanessa Moore Damen Watson Janua>y 22, 2019 74 CITY COUNCIL'S BRIEFING MINORITY BUSINESS COUNCIL UPDATE ITEM#68861 (Continued) Here is the purpose of the MBC: ABOUT THE MBC The MBC serves as an advisory agency to the City Manager and the City Council with respect to the City's procurement policies and procedures for small,woman,service-disabled and minority-owned businesses. www.vbgov.com/mbc https://www.facebook.com/VAB.MBC On November 184 the MBC held their annual Conference and Expo with over 300 attendees and exhibitors: 2018 MBC Conference and Expo 'Forging Sustainable Diversity in the Marketplace' November 8,zoi8 Virginia Beach Convention Center Over 30o Attendees and Exhibitors Awardees Small Business of the Year: Professional Power Systems Woman-Owned Business of the Year: VIA Design Architects Minority-Owned Business of the Year: RE Replacement Parts Service Disabled Veteran-Owned Business of the Year: Taormina Enterprises Diversity Champion Award:Lisa Grossi,Public Sector Account Manager, WW Grainger 4 January 22, 2019 75 CITY COUNCIL'S BRIEFING MINORITY BUSINESS COUNCIL UPDATE ITEM#68861 (Continued) Here is an overview of the FY 2019 MBC Initiatives: FY 2019 MBC INITIATIVES Disparity Study 311111110 •• lBu nese Policy Review SmallrBusiness Insurance Requirements Organizational Program Awareness, Partnerships eProcurement Reporting System Capabilities Here is the SWaM Sourcing Program with the blue tiles represent opportunities the MBC has participated in, the green tiles represent Economic Development partnerships and the gold represent goals for 2019: SWaM Sourcing Program Project Expo Outreach Contractors Information Institute Sessions Job Order Procurement Disparity Prime/sub Bond Contracting Opportunity Committee Study Matching Waiver ` J SWaM ED Economic Oneil Mlion Cenrorfor SCORE Buonene WSe Swop Gardening Cups � WEntreprane rship t 411i Blue:Finance Green:Econ Dev January 22, 2019 76 CITY COUNCIL'S BRIEFING MINORITY BUSINESS COUNCIL UPDATE ITEM#68861 (Continued) Ms. Johnson turned the brief over to Taylor Adams, Acting Director-Economic Development and former Operations Administrator-Finance. Mr. Adams provided an overview of the FY 2018 Expenditures Summary Report. There were$23.7-Million in minority expenditures, an all-time high for the City and a leader in the Commonwealth: FY 2018 Expenditure Summary Report Non OP Expenditures(Goods and Services) $185.3 Minority-Owned Business $14.3 $1.5 $15.8 8.5% Women-Owned Business $18.9 $1.7 520.8 11.1% Service Disabled Veteran- $0.1 Owned Business $0.3 $0.4 0.2% Total MBEs,WBEs,SDVs I$33.5 I $3.3 I $36.8 I 19.9% Total CIP Expenditures 0179.3 Minority-Owned Business $4.8 $3.1 $7.9 4.4% Women-Owned Business $5.2 $7.2 $12 4 8.9% Service Disabled Veteran- Owned Business $0.4 $0.1 $0.5 0.3% Total MBEs,WBEs,SDVs ($10.4 I $10.4 I $20J 11.8% Total Expenditures $364.6 Minority-Owned Business $19.1 $4.6 I $23.7 I 6.5% Women-Owned Business $24.1 $8.9 133.0 9.1% Service Disabled Veteran- Owned Business $0.7 $0.2 $0.9 0.2% Total MBEs,WBEs,SDVs I$43.9 I 513.7 I 557.6 I 15.8% ority women included in minoritydassircaton only Note:ubcont30tors of non-ninny primes NOTE:COMMONWEALTH OF VIRGINIA EXPENDITURE%FOR MINORITY-OWNED BUSINESSES FOR FY 4018 c 5.889. ACCORDING TO COMMONWEALTH OF VIRGINIA SPENDCOMPASS-DASHBOARD(W W W.SBSD.VIRGINIA.GOV) Here is the Percentages of Expenditure to Minority Businesses since FY 2010: Percentages of Expenditures to Motordy Non-CIP and CIP Emenditures (Goods&Services&Conatruc9on/Capibl Improvement Drojects) 10.00% 9.00% 8.98% 037% 1.0%.�..v..,v,,,-...._. 0.00% es% 058% sine.___.asonns._,..__, e.s_ z00% 6.00% &Sa% 2 690% SO% 5.6% 5.00% ssn• 3. 6.00% 3.00% 3.12% 2.00% - -- 1.12% LW% % .00% 0.00% 0.1516 FY10 FY11 FY12 FY13 FY. MS FY16 .Y12 FV18 %Minority Non CIP Expenditures -Total Ovenn Percentage %Minority CIP Expenditures rmillions $14.8 $13.5 $12.5 $12.9 $11.5 $14.1 $17.4 $20.4 $23.7 •Does not include subcontractor expenditures prior to FY, 8 January 22, 2019 77 CITY COUNCIL'S BRIEFING MINORITY BUSINESS COUNCIL UPDATE ITEM#68861 (Continued) Here is an overview of Minority Business Contract Awards—FY 2018 totaling$16.4-Million: MINORITY BUSINESS CONTRACT AWARDS — FY 2018 Construction Job Order Contracting • $2.oM • $1.oM • Concrete • Renovations and Repairs • Demolitions • Roofing • HVAC • Subcontracting • Hauling • Traffic Management Medical Supplies Technology Services Temporary Staffing •$1.2M •$7.2M •$5.oM City of Virginia Beach MINORITYIRGINIIA BE 8fe. -tot BUSINESS COUNCIL MINORITY BUSINESS COUNCIL FY 2018 Annual Report January 22, 2019 Presented by: Sheila Johnson,MBC Chair Mayor Dyer expressed his appreciation to Ms. Johnson and Mr. Adams for the presentation as well as the members of the MBC for their work and dedication to the City. January 22, 2019 78 ADJOURNMENT Mayor Robert M Dyer DECLARED the City Council Workshop ADJOURNED at 6:04 P.M. t- ,,400111111 , • . - us Chief Deputy City Clerk ll � : iirA IA ,'a :ar es, 4,,C ity Clerk City of Virginia Beach Virginia .Iuii!r,t,.V 22. 2.01Y