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FEBRUARY 26, 2019 WORKSHOP MINUTES 0v+•B.e.a, 4„,,,,..4 ,,...,,;...,50 4,:_ye,,...............,,.,„0 '.,=, Y 4\1. .}s. &$ .z0 ds e Q, OUR NI.T\0 VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia February 26, 2019 Mayor Robert M Dyer called to order the CITY MANAGER'S BRIEFINGS, in the City Council Conference Room, Tuesday, February 26, 2019, at 2:00 P.M. Council Members Present: Mayor Robert M. Dyer, Barbara M.Henley,Louis R. Jones, Shannon DS Kane, John D.Moss, David Nygaard,Aaron Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Jessica P.Abbott Family Member Illness 2 • CITY COUNCIL'S BRIEFINGS VIRGINIA ART FESTIVAL ITEM#68968 2:00 P.M. Mayor Dyer welcomed Robert W. Cross, Executive Director. Mr. Cross expressed his appreciation to City Council for their continued support. Mr. Cross distributed a copy of today's presentation, which is attached hereto and made a part of this record. Mr. Cross highlighted achievements in 2018 with over 16,530 tickets sold to buyers out of the region resulting in over$7-Million in direct spending at Virginia Art Festival events. Mr. Cross also provided details of the 2019 Virginia Arts Festival scheduled performances and events with Virginia Beach Public City Schools. Mayor Dyer expressed his appreciation to Mr. Cross for the presentation. l;hruu� -i� _',i;u VIRGINIA FESTIVAL Robert W. Cross Executive Director & Perry Artistic Director February 2019 Virginia Beach, VA 2018 Performers zLeonardernstein (, B F3. `y I - i-ti,- , �I , ... _ . , -. 1.._ _ , 'oli -,vv." -4' l' ' .. .. . , _____ „ . i ., 1 , __ _ ,....._ _ Vienna Boys Choir, Bernstein on Broadway, December 21 may 12 Y3�� 2019 Festival Season Reduced Shakespeare, May 7-12 Renee Fleming, Feb 23 2019 Festival Season • • • 4%1 ,„•,•,t; 3 rcz.v•-e- 4:•-• 7, -- insults a its Theo Croker, May 9 PHobokis, May 10 4 .. ., .: .,, 2019 Festival Season ,. .-.. ,„ _ , ... 4 1 0 rIP di.' o - . : + r ,-. . •-› ..0 ; . .- . 0,- . ,-, i 41 ,' I • ' O R•, Ai f k ', IP '' k. � �4f."Ili ✓ i Bela Fleck & Chick Coret�i PANFest,May 10 -1 1 v,K. May 1 1 § ... _ 2019 Festival Season _ ,..„,f , . - __,, . : 44,..t.. _, . .. .,i,;... ri\ Ci- r_ . ` - r .,1 • , riiirlii1 I'm With Her, May 23 MichaeI Feinstein, May 19 ... 2019 Festival Season • ojt. it 7 c.,, AMERICAN -,,: 1 EVOLUTION I A , - of !- - _ �i - r I 1 it ,--- , ,ts,- v , —47 I 4wd ° , , ` V ,' /,.r . -7-A.: 4 . ,, ./. : t I iiip ,-.. ,, ,.. ,, I- I 1 Y r % , Fanfare to the Military "`. • 4 '- 2019 Commemoration Finale Event, November 9 I . .... 2019 Festival Season %1/44 4410"#+ 01110 '' 'yr riki. dole yAKI ,--- , • - ,.,, -%,,,,,4,-,- 2.,y,,...11, -"!..f.•=:•,1 ... le* ."7.-• irti aerdiv., ;,., . ., • , '-‘, - - -...- ., - ilt.-- - diT_i ..--. , --,,,-,-...-AN7-Is '1'41 ........ --"...., , , '' ....--N- ' ....i .via oar, N. . . . e - ... ' . •—''.4w... howienumori liklib.`'`.',.....- •-"L' — Vglir 4- 4( --)•--- -...L.l' . .....he ..'..4100,"- • ..a......"c•-, . i . . • ' a • =. .::. il..... . .. Na '.... _ .•'..' :""illillik•Wr=tit IMIIIIINIqq!."1...., .M..0...**;W:.*Mm•MIP....lasa f'AI:i 1"1"iirMitr. f. IIIMIIIIrr -- _ .... . -•• - -- . .• ,,-.• •.., -- . • . • , -f. 4 ye : '..,-..,:_t 7:-.1,"0:.tiii::,.?? ,.,, - . • • ,' ,--.Pr'-r .- '1413Z:4 ' .,;;;;'° ... ' 44:,Z•4-3f. t .,, :s":4p, 5:;.44:,.47,7,;ir 41'•tif,44,0',,, fr . .•‘ A ...th3* fp i- ,,:t fri..4,_.,,_,, • u - , ,, • , • •, r , •-• • k - .., '''.-- _ _„7: ,* "' -9,t,,. 4C1- • - , t ..V 171.:11 ' . .." L- . s' " L. • • 'Le -. — . ' -7 ierr-1 #•- pr-..-7%, .' ' - '' 1 _ - -1. :. '• -•%rr...-Npil- . '''''' t -- •, t• 6 0.. ...., _,,:-::;,- -, -: i. .1 1 i it kik 4' " I. — ,,,_ -• if ' - i. ,--•‘- •-•:-• , •-• ..... -- " •••• il , -=' 1 - ;...alliii '.1 '.11 - .' . .o f le K 'I IN 111 *Of I II Of Virginia International Tattoo " 111 1 'A Salute to Women in the Military, .. 11WITE -- . ' `' • , , -- April 25-28 . , . , , National Broadcasts Total of 11 broadcasts (2018-2019): !IF- n ,i4 �. r1 -1 ' July 5 Performance August 9 Today` August 9 1 September 5 110 Miami String Quartet November 23 November 27 December 1 February 8 February 164\� • April 16 Anna P,in, , May 28 May 30JosuI)e Solaun National Broadcasts ;x Tattoo's 2018 Music & Might : Above and Beyond the J Call of Duty was broadcast 7. •Mw� on 300+ PBS stations across the U.S. Education 2018:Virginia Beach CityPublic g Schools > 6,674 students reached > 29 schools reached > 13 in-school events & attendance at 6 student matinees rlirj ,R _ V.. tar lc ; I t - 1 ' ' ' - 1- ‘./,' r s id t i Dover Quartet at Princess Anne Elementary School Li4 Education 2019: Student Matinees in Virginia Beach Reduced Shakespeare Company The Complete Works of William Shakespeare (abridged) > Zeiders American Dream Theater, May 9 irk _ _ 41, r Reduced Shakespeare Company Education 2019: Student Matinees in Virginia Beach 6 +4 a _ � A� J i. A L ilobolusSandler Center Performing Arts, May 10 .1110 Pilobolus Education 2019: Highlighted In-School Events with VBCPS > Richard Alston Dance Company Masterclass Brickell Academy at Old Donation School --- •> Pilobolus Masterclass -' Visual and Performing Arts Academy at Salem 4 V High School ."-„ �, • • , ' . 1 _, . "1 iljii , it i t ,tja • 4/.0 Alir 1 ilti( if ,:. iii i Education 2019.• Highlighted In-School Events with VBCPS > Rhythm Project at Brickell Academy 1 � I irit s,- -Apt_ _i_1--------,----.._,- _t, a '-..4 4 " , _ - ... if, A '''' Education 2019 > Swiss Army Central Band Side-by-side Masterclass and Performance at Tallwood High School t -� ‘. Ty ,,-. %of , J � d f i -,‘11 t R = �% •� !%+err -4 a-----W.-_, r,, f /_ g" I. ..14e Al r ''• ill air / J IVCot I Education 2019 Gaudete Brass . ` ,rdli e, Masterclasses Cox High School & Landstown High School -' _ .,\ % r 111 yli N< District 5 Wind Quintet - ,ML 5 ' Performances ` Salem Middle School & Plaza Middle School ,. r. y, fn r 7.-- kt, . ,_ /, ,It\ , -__:„ I ttisik 4 A t 4111 \: i 0 l 4 i _ ---ok;k, r f.,i, .__...,, , .... . 1 ' `Y .J Tourism 2018 > Visitors came from 49 a 1 11 ` ' states, WDC, and 11 ,�' ';,;. t n, ` countries 50‘1, , S/, \t. • ..,• :, ..ur n tom'► �. t , Y 1" y' �- ` > Tourism/Groups sold 1 . . 1 s 4 ,,, �, J' i.•y`"�' .4. 9 161 tickets for 31 J ., > .�� , , r s Festival events w ttr. , .0,- > In 2018, 232 groups ,.�, + attended s rin n events, arriving on ' ` , \ =- -<r .. ik a 200 buses Tourism Presentations given to group leaders throughout Virginia and in key feeder markets ✓ American Bus Association ✓ Tourism Sales Mission with VBCVB to North Carolina A and South Carolina grip A fh. ✓ Midwest Student Band & Orchestra Conference41 ✓ Virginia Celtic Gathering and Highland Games ✓ Virginia and Maryland Motocoach Association 410111,1.1111 ✓ Virginia Music Educators Association ✓ American Society of Travel Agents ✓ AAA/CAA familiarization tour and sales calls ✓ Phillips Destination Management Company • Git*, o -� Tourism 2018 Visitors came to Festival events from: ** *R. f f R f *. > 49 states, including Washington D.C. 07 > Argentina > France * > Puerto Rico IMMO > United * ** >Australia > Germany Kingdom >Virgin > Canada >Netherlands VVrit I Islands Out of Market Advertising Efforts omcast® T- Southwest. The Magazine tripadvisor Choral rHE CHORAL DIRECTOR'S MANAGEMENT MAGAZINE SBO5 STLC iioYAi,NOVA SCOTIA INTERNATIONAL •cRooL •.Ro .Ro o��.EE.R WEEKLY TATTOO �1 Economic Impact > The Festivals' estimated Economic Impact in 2018 on the Commonwealth of Virginia: $20,000,000 > This includes more than $7,570,740 in direct spending from out of market ticket buyers attending the Virginia Arts Festival events. > More than 16,530 ticket buyers came from out of the region 2018 Virginia International PANFest Part of the Virginia Arts Festival's education and tourism missions—to bring steel drum groups, students, and band directors together in an educational fun-filled VIRGINIA INTENN TIONAI j weekend PAN FESTOf MX > Only event of its kind in the United States 's "`ta.. > Launched in 2003 with 9 bands and 200+ students > As of the 20182003 with 14110 > Over 315 performances featuring 6800 + performers > Performers have traveled from 16 states and Trinidad & Tobago, Dominica, and USVI > U.S. groups have traveled from: CA, CT, GA, IL, IN, MD, KY, FL, NC, NY, OH, TX, VA, VT, WV REGISTER YOUR > Average length of stay 2 nights in Virginia Beach 4 w $ Virginia Arts Festival Goals in Virginia Beach > Draw regional, national, & international attention to the City of Virginia Beach as a cultural center > In alignment with the Virginia Beach Convention and Visitors Bureau, the Festival's goal is to promote Virginia Beach as a year-round destination for Cultural Tourism. > Enhance the quality of life for local residents through the presentation of unique performances within their community > Increase appreciation of and exposure to the Arts among Virginia Beach City Public school students VIRGINIA ARTS FESTIVAL THANK YOU! 3 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 2:20 P.M. Mayor Dyer welcomed Ronald D. Agnor, City Real Estate Assessor. Mr.Agnor expressed his appreciation to City Council for their continued support: 7 REAL ESTATE ASSESSOR'S Annual Presentation to • City Council N r Tf ; H hUrt - r r L Presented by _ Ronald Agnor,Real Estate Assessor February 26,2019 Here are the Projected FY 2020 Real Estate Assessments: PROJECTED FY 2020 REAL ESTATE ASSESSMENTS Assessments $59,134,665,100 Tax Revenue* $ 592,825,018 `Based upon FY 2019 tax rate of$1.0025 Each $.01 of the tax rate will generate $5,913,000 0 February 26, 2019 4 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The Total Parcels of Real Estate is 161,825: TOTAL PARCELS OF REAL ESTATE Total Count of: Jan.2018 Jan.2019 i Taxable Parcels 157,940 158,057 Exempt Parcels 3,768 3,768 Grand Total 161,708 161,825 INVENTORY MAINTENANCE PRODUCTIVITY (Calendar Year 2018) Ownership Transfers 14,705 Subdivision Plats 299 Corrections 658 © , Growth of parcels is slightly down by 7%while appreciation is up by 2.5%: GROWTH AND APPRECIATION/DEPRECIATION 4% 1-13333®3 w 09-2% a a, -4% t1 -6% II 2% -8% 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year ■Growth OAppreciation/Depreciation Fiscal Year 2020(Projected) Growth 0.7% Appreciation laN Assessment Change 3.2% O 1 Chl'lltl7"126, 2019 5 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The Overall Median Change 2.55%and Overall Mean Change is 3.10%: AVERAGE APPRECIATION/DEPRECIATION Overall Median Change Overall Mean Change 2.55% 3.10% Residential 2.55% Residential 2.99% Apartment 1.67% Apartment 4.95% Commercial/Industrial 2.82% Commercial/Industrial 6.37% •Actual appreciation thmigh January 2019 when FY 2020 notices were mated. The Assessments have increased since 2015: AVERAGE APPRECIATION/DEPRECIATION Fiscal Year Median Change Mean Change 2020 2.55% 3.10% 2019 1.85% 2.21% 2018 2.18% 2.45% 2017 2.34% 2.79% 2016 1.44% 1.94% 2015 1.76% 1.93% 2014 0% -2.22% 2013 -4.87% -5.29% 2012 -2.56% -3.09% 2011 -4.84% -5.54% February 26, 2019 6 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) Average Residential Values has increased 3%with the largest increase in Low Rise Condominium: AVERAGE RESIDENTIAL VALUES Median Mean Type Number Assessment' Assessment' Change in Mean Single Family 98,879 $281,500 $347,500 $9,283 2.8% Townhouse 19,756 $151,100 $162,300 $6,298 4.1% Low Rise 21,059 $216,100 $244,200 $10,313 4.4% Condominium High Rise 3,016 $280,500 $307,500 $10,135 3.4% Condo/Coop Duplex/Home 1,296 $323,500 $458,200 $12,302 2.8% with Apartments All Residences 144,006 $249,500 $307,200 $18,865 3.0% In addition to residences,there are 37,017 apartment units in muki-family complexes. "Rounded to nearest$100. "'January 2018 to January 2019 comparison. E' AVERAGE HOME ASSESSMENT $325,000 $310,000 > 4 $295,000 1 $280,0004 $265,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year 7 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) Here is an overview of the Assessment Comparison By Classification: ASSESSMENT COMPARISON BY CLASSIFICATION Classification 2020 Assessment General Commercial 10.0% Hotel 2.3% 16.8% Office 2.9% Industrial 1.6% Apartment 7.3% Residential 59.9% Townhouse 5.4% 83.2% Condominium 10.3% Agriculture 0.3% The City had an increase of approximately$454-Million in New Construction with 83.7 in Residential: NEW CONSTRUCTION (January 2010 tbru December 2018) 31 General Commercial $47,529,400 3 Office 3,397,500 1 Hotel 9,436,600 5 Industrial 6,019,300 26 Commercial/Industrial Additions 7,613,800 Total Commercial New Construction $73,996,600 16.3% Residential 281 Single Family $129,027,300 30 Townhouses 10,51.8,600 10 Duplexes 7,534,200 179 Condominium Units 48,304,100 943 Apartments Units 155,790,200 1,443 Total New Residences 1,013 Residential Additions 29,167,200 Total Residential New Construction $380,341,600 83.7% Grand Total of all New Construction $454,338,200 100% February 26,2019 8 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The chart depicts the Number of New Housing Units Built between 2009-2018: NUMBER OF NEW HOUSING UNITS BUILT 1,900 1700 •-. - ._... ._. ,—._.. . .._._—. 1,500 • 1,300 G1 100 - -. A -__ • 900 t._•_ . .. _ 700 ._ -- ___.__♦ • 500 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Calendar Year 1110 Here is the Average Assessment of a New Home between 2009—2018: AVERAGE ASSESSMENT OF A NEW HOME Year Median - "Mean 2018 $411,500 $572,100 2017 $375,500 $499,700 2016 $371,400 $468,000 2015 $390,600 $468,700 2014 $394,300 $465,500 2013 $358,500 $405,500 2012 $346,000 $436,400 2011 $360,600 $422,300 2010 $347,600 $462,500 2009 $331,700 $419,700 February 26, 2019 9 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The highest percentage of new homes are valued between $350,000 and$500,000: PERCENTAGE BY PROPERTY VALUE RANGE Residential Value Range Percentage of New Homes Under$200,000 0.6% $200,000 to$250,000 9.4% $250,000 to$350,000 22.2% $350,000 to$500,000 28.3% $500,000 to$750,000 --- 22.0% Over$750,000 17.5% 111, Change in Land declined due to re-zoning and the lack of new subdivisions: CHANGE IN LAND (Re-zonings and Subdivision of Property) 2018 $69,179,700 2017 $58,273,200 2016 $94,347,600 2015 $123,760,500 2014 $164,311,600 $250 ---_. $200 --- _._. _. . 5150 —' $loo t. 0.1 I $0E - -- 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Calendar Year February 26, 2019 10 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The Tax Increment Financing(TIF)and Special Service Districts (SSD) each increased 4%: TAX INCREMENT FINANCING & SPECIAL SERVICE DISTRICTS Sandbridge District TIF&SSD Base Year FY 1998 $206.1 Million Preliminary FY 2020 $1.26 Billion Central Business District South TIF' Base Year FY 1999 $151.8 Million Preliminary FY 2020 $967.9 Million SSD First Year FY 2003 $ 18.5 Million Preliminary FY 2020 $480.6 Million FY2020 as of January 2019 •CBD South T1F isdudes the SSD The City has seven (7)SSD's; the value of neighborhoods within the SSD all increased with the exception of Bayville Creek and Gills Cove which remained the same as the previous year: NEIGHBORHOOD DREDGING Special Service Districts SSD District FY 2020 Preliminary v Old Donation Creek $38.5 Million Bayville Creek $15.6 Million Shadow Lawn $18.6 Million Chesopeian Colony $71.7 Million Harbour Point $22.8 Million Gills Cove $21.9 Million Hurds Cove $49.9 Million 0 February 26, 2019 11 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The City has eleven (11)properties on the Virginia Landmarks Register that receive Partial Tax Reduction: VIRGINIA LANDMARKS REGISTER Partial Real Estate Tax Reduction FY 2019 Tax Reduction $115,992 Hermitage House Keeling House Miller-Masury House/Greystone Manor Pembroke Manor Shirley Hall Thomas Murray House Weblin House Woodhouse House Briarwood Green Hill House Cavalier Hotel 'Based upon$05325 tax rate on historical buildings($047 reduction). The Virginia Beach Historic Rehabilitation FY 2019 Tax Reduction is$35,089: VIRGINIA BEACH HISTORIC REHABILITATION Partial Real Estate Tax Reduction FY 2019 Tax Reduction $35,089 Address Credit Applied 4300 Calverton Lane 7/1/2014 501 Virginia Beach Boulevard 7/1/2016 525 Kempsville Road 7/1/2017 (apartments-old Kempsville High School) 'credit in effect for 15 years February 26, 2019 12 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) In 2018, ninety-three (93)properties received a tax credit for being "energy efficient": ENERGY EFFICIENT BUILDINGS Partial Real Estate Tax Reduction Property Program Tax Program Tax Type Recipients Reduction Recipients Reduction FV2018 FY 2019 Residential 77 $77,147 106 $106,821 Commercial 16 152,018 20 204,307 Total 93 $229,165 126 $311,128 , 'Hosed upon$0.8525 tax rate for wolfed buildings($0.15 reduction). ”Program began in FP 2011;no expiration date for recipients and tax credit is transferable. Here is an overview of Land Use Taxation FY 2019: LAND USE TAXATION FY 2019 Number of Parcels Under Program 924 Number of Acres Under Program 33,003 Number of Acres of Land in the City 158,720 Percentage of City's Acreage Under Land Use 21% Number of Acres in: Agriculture 18,028 Forest 9,170 Open Space 2,220 Swamp 2,268 Marsh 1,317 Total 33,003 Deferred Value $271,311,400 Deferred Tax $2,719,897 February 26,2019 13 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) LAND USE TAXATION Fiscal Acreage Under Land Acreage Rolled Back Roll Back Taxes Year Use Program 2019 33,003 — — 2018 33,382 40 $ 103,353 2017 33,061 76 $ 211,484 2016 32,922 77 $ 100,352 2015 33,351 241 $ 145,030 2014 34,153 115 $ 268,241 2013 34,650 132 $ 358,214 2012 34,710 22 $ 52,345 2011 35,555 13 $ 54,963 2010 34,773 99 $ 154,060 11, The Real Estate Tax Exemption/Deferral/Freeze for Senior Citizens&Disabled Persons has 5,754 recipients receiving a total of just over$10-Million: REAL ESTATE TAX EXEMPTION/DEFERRAL/FREEZE FOR SENIOR CITIZENS& DISABLED PERSONS Fiscal Year 2019 Number of Recipients — Tax Reduction 5,754 $10,030,831 "Administered by the Commiss,oner of Revenue. 0 14 CITY COUNCIL'S BRIEFINGS REAL ESTATE ASSESSOR ANNUAL REPORT ITEM#68969 (Continued) The Real Estate Tax Exemption for 100%Disabled Veterans and Spouses of Member of the Armed Forces Killed in Action has 1,754 recipients receiving a total of just over$5.4-Million: REAL ESTATE TAX EXEMPTION FOR 100% DISABLED VETERANS AND SPOUSES OF MEMBERS OF THE ARMED FORCES KILLED IN ACTION Fiscal Year 2019 Program Recipients Tax Reduction 1,751 $5,402,025 *Administered by the Commissioner of Revenue. Foreclosures&Short Sales have decreased: FORECLOSURES& SHORT SALES Sale Type 2016 2017 2018 Short Sale 236 171 120 Foreclosure 799 664 548 Foreclosure Sales 725 536 447 0 Mayor Dyer expressed his appreciation to Mr. Agnor for the presentation. February 26, 2019 15 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 3:09 P.M. Mayor Dyer welcomed Alice Kelly, Interim Director—Finance. Ms. Kelly expressed her appreciation to City Council for their continued support: FY 2019 Financi . ,tatem As of January 31,2019 ILIFinance Here is an overview of today's presentation: Overview—7 Months General Fund Revenue General Fund Expenditures Pension Liability and Expenditures February 26, 2019 16 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) Here is a FY 2019 trend of General Fund Revenues and Expenditures: FY2019 YTD General Fund Revenues and Expenditures Comparison 100% ACTUAL REVENUES YTD=$525.1 M I 52 X0.0% e;1 ACTUAL EXPENDITURES YTD=$761.9M 00% eo.1% 70.1"; 623', 0010 ;,.-.. 61.9% 57.0% 5.1% 55.3% 44.5' .6% 414% 46.3% 49.1% 40% 45.0% 27.0': 2.5% rBEp� 20./ 2094 ' 8.4% 1I.1 5 13.5% 4.5% 1.3% 8.2% 0% pa Aug Sap Oct Nov Dec pus Feb Nor Apr May jun --%of M019 BV Budget-0-110p Trend-+-%of F 2019 br eupwt+M Troud Here is the FY 2019 General Fund Revenue Through January 31, 2019: FY 2019 General Fund Revenue Through January 31, 2019 BUDGETED REVENUES YTD=$1,160.3M ACTUAL REVENUES YTD=$525.1M Other Commonwealth Federal Revenues $64.4 Government $47.6 $12.2 Other Taxes $93.6 Personal Property Taxes $17.6 Real Estate Taxes $282.0 Transfers" amounts in millions $7.6 February 26,2019 17 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) Here is the FY 2019 General Fund Expenditures Through January 31, 2019: FY 2019 General Fund Expenditures Through January 31, 2019 BUDGETED EXPENDITURES YTD=$1,229.9M ACTUAL EXPENDITURES YTD=$761.9M Capital Projects-. Transferees Other $603 Funds$26.6 Debt Service $25.6 Operating- Unencumbered $140.1 $468.0 38.1% l Personnel $222.2 School Support $287.1 5 amounts in miuionz The Hotel Room Tax increased 2.4%from the previous year: Total Hotel Room Taxes January 31,2013-2019 $37.3 BUDGET $35 Up2.4%From PY $34.9 $32.8 l00% $30.6 $30 $28.7 $27.2 $27.2 74.4% 72.5% 75.1% $26. eo% 525 76.8% 76.0%--- -74. -- ...$26.2 $23.8 71.716 2 $20 $21 $22.8 I4 60% $20.9 $20.6 .q I E $15 Hotel Room Taxes 8%Allocation $10 General Fund—2% TIP—5%+$1 per night $3 per night ( 20% iTASaPnd-bi%g: $s rid -6.5%+$1 per night I CBD TIF-$50ok annually So �:�� 1. 0% FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 Annual Collections YTD %of Total February 26, 2019 18 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) The Restaurant Meal Tax increased 3.1%from the previous year: Total Restaurant Meal Taxes January 31,2013-2019 $70.5 BUDGET $70 Up 3.1%From PY $65.2 $68.8, $63.4 100% $60.0 $60 $56.9 $55.1 80% $50 1 60.44( 60.7% 60.q% 60.1% 60.9% I58. 59.0% i+ $40 uJ� ..__ ,,,q ;38 ,� _.._.,. $41.6 60%! $381 $39.7 —WI I $30 $33.3, $34.5 $36 d 1 d I -- ,---- " '----- at $20 I Keo,Taxes SS%AlbcbNbn. - t rpm:06%lFYI-35% iiii TIP1. 20% M SPKe-0,44% $D OI0% FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 .._.Actual ...YTD .-%of Total The next two (2)slides provide an overview of the Pension Liability Key Terms: Pension Liability Key Terms • Normal Cost—Active participant benefits that are to accrue during the plan year—Retirement, Termination, Disability and Death benefits • Amortization of Unfunded Liabilities • Actuarial Assumptions • Investment Rate of Return(Discount Rate) • Inflation • Payroll growth rate • Cost-of-Living Increase • Longevity of Service Fcbi tian 26, 2019 19 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) Pension Liability Key Terms— cont. • Actuarial Valuation—used for rate setting—recognizes excess or shortfalls of investment returns over 5 year period to keep more consistent contribution rate(smoothing) • GASB Valuation—used for reporting-effective FY 2015 and uses market value of assets,subject to wider fluctuations (more volatile) Actuarially Determined Liability vs GASB determined Liability Dew sew ssne f 5pp 5100 •Actuary-Unfunded Actuarial Accrued Debility ■GASB 68 Penslon!lability The current discount rate of 7%has been in place since FY 2011: Sensitivity of the Net Pension Liability to Changes in the Discount Rate For the period ending June 30,2018 in millions 1.00% Current 1.00% Decrease Discount Rate Increase (6.00%) (7.00%) (8.00%) City $ 591 $ 350 $ 149 Schools 974 639 362 Total $ 1,565 $ 989 $ 511 Note:Discount Rate has been 7.00%since FY 2011.From FY 2006-2010 the rate was 7.50%and prior to FY 2006 it was 8.00% February 26, 2019 20 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) The City has 180 Pension plans and been above the State average since FY 2015: Actuarial Funded Ratio Comparison of State and Local Pensions vs City of Virginia Beach 100 89 91 90 85 86 83 81 80 78 79 74 72 72 70 73 72 70 W s0 30 20 10 0 FY 2003 FY 2005 FY 2007 FY 2009 FY 2011 FY 2013 FY 2015 FY 20:' •State and Local •City of Virginia Beach Source:Center for Excellence in State and Local Governments:Public Plans Database and PENDAT Here is the Net Pension Liability and Expenditures: 1111\1 Pension Liability and Expenditures For the period ending June 30, 2018 (in millions) CITY SCHOOL TOTAL Total Pension Liability $ 1,947 $ 2,530 $ 4,477 "Fiduciary Net Position" „e„,,,„,5: 1,597 1,891 3,488 Net Pension Liability $ 350 $ 639 $ 989 Percent Funded-GASB Valuation 82% 75% 77% Percent Funded-Actuarial Valuation 81% 73% 76% Total Pension Contributions' $ 45 $ 68 $ 113 Note:Total Net Pension Liability decreased$162.4 million from June 30,2017 1.Does not included employee's required 5.00%contribution. For FY 2018 the amount was$15.9 million for the City and$22.2 million for the Schools. February 26, 2019 21 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) The next two(2)slides provide an overview of the Planned Reduction of Net Pension Liability for the City and Schools: Planned Reduction of Net Pension Liability- City ($in millions) Sha j 51,za ssc 51,000 $ao I 'iilhiiIif Ssoa/ 56001� /�� 54aoI /%Ouroraosxl; 1/////// II"gs0 ,/%0//, ��/j j/%7• •//Ii , so F1200C 661008 FV1012 002006 661010 002024 0Y),.. {01032 601036 002040 6V1044 /Future =Amortization of Unfunded Liability =Normal Cost , .Net Pension Liability Notes: 1.Pension Expense and NPL projected forward from Fy 2018 using no major changes in assumptions and NPL amortized over a closed period(26 years as of lune 30,2019) 2.FY 2015-change from Actuarial Valuation to GASB Valuation(GASB Valuation more volatile) Planned Reduction of Net Pension Liability- Schools ($in millions) Sao 01,106 oa.yae m 2aF s 20 51,000 52 %%%%/%%f/// ir � Ssa Pi ��������f�����%��/���/��� j Vii/0'00//%0111%%HW c s4a /. /%%/%% /%%%/ %/%%//% 5600 0 s s3o //i%/�%/ '%�/%%/iii/iii// s.noa / //�i//i' / rirr/iii d 520 111111/011911/1111111111Z100% rr rrr /. s0 FYI000 662008 {62011 661016 FY 2010 FY 1014 Fv 1028 iV1032 FT 10ih . . Iv10I4 /Future =Amortization of Unfunded Liability=Normal Cost —Net Pension Liability Notes: over 1.Pension Ezpense and NPL projected forward from Fy 2018 using no major changes in assumptions and NPL amortized a closed period(26 years as of lune 30,2018) 2.Fy 2015-change from Actuarial Valuation to GASB Valuation(GASB Valuation more volatile) February 26, 2019 22 CITY MANAGER'S BRIEFINGS INTERIM FINANCIAL STATEMENT AND PENSION STATUS ITEM#68970 (Continued) Here are the Next Steps: Next Steps Februa Interim/OPEB and Long Term Debt March 19, 2019 .proposed'At get March 26, 2019 4 Adopted Budget Mayor Dyer expressed his appreciation to Ms. Kelly for the presentation. February 26, 2019 23 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 3:28 P.M. Mayor Dyer welcomed William Landfair, Planning and Evaluation Coordinator. Mr. Landfair expressed his appreciation to City Council for their continued support: .. V3 Virginia Beach Planning Items ta_ .\ March 19, 2019 City Council Meeting _-_ • _ N - There are five(5)Planning Items scheduled for March 19"': SUMMARY — March 19th 4 Planning items scheduled for City Council's consideration 1. Teresa Tatem&Janet T.Respass—Princess Anne District • Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) •,p 4 • Recommended for Approval by Planning Commission&Staff • "° `,"111.•~ 4 2. C and C Development Co.,Inc.—Beach District • t ,,,.„ 3 ' • Alternative Compliance . f a-ow(c...x Houma.uc • Recommended for Approval by Planning Commission&Staff "`^• a..,,i, 3. Virginia Beach Development Authority—Princess Anne J ` a—', L� '+ fi .` _ District (�--� ° e • Conditional Rezoning(Conditional B-2 Community Business District to o....p:. :VO o`..Authority Conditional 1-1 Light Industrial District) 1 ..,mr o�,i c°n�.pr•ccc • Conditional Rezoning(Conditional I.1 Light Industrial District to Condition: • B-2 Community Business District) - • Recommended for Approval by Planning Commission&Staff 4. Traditional Concepts,LLC&Victory Baptist Church of Virginia Beach,Inc.-Princess Anne District • Conditional Rezoning(R-15 Residential District to Conditional R40 a ,n,n a a.,w.• Residential District) cf • Modification of Conditions(Religious Use) o..,1 • • Recommended for Approval by Planning Commission&Staff February 26,2019 24 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) SUMMARY — March 19th 4 Planning items scheduled for City Council's consideration S.Clear Creek Holdings,LLC—Beach District • Conditional Rezoning(R-10 Residential District&1-1 Light Industrial ,\ ir ,�•", District to Conditional 1-1 Light Industrial District) •.ti,:.x :_ s • Recommended for Approval by Planning Commission&Staff st 7 • � � _c Sc p'a'100"""r co..Inc if Eta coma Hepeq..lLc Ivmp..u. e, cam. - a 3-Vs Das, uthorrty "tea-naditonal conceptLLC atm 6 Re.paa. Teresa Tatem &Janet T. Respass Agenda Item Council District Princess Anne Location 1965 Gum Bridge Rd&Vacant Parcel on Gum Bridge Rd Ti litc 4 Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval February 26, 2019 25 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) Teresa Tatem &Janet T. Repass Existing Parcel Configuration p•rgrc • 7.89 acres subdivided Parcel] by partition plat in the 1970s Parcel 6 1 • Reducing number of Proposed Parcel Configuration lots from 3 to 2 /Pr•Po..d"1,,,,,.011 • Lot C-1 deficient in lot Proposed for b-A g1 width, requiring a F Subdivision Variance February 26,2019 C and C Development Co., Inc. Agenda Item Council District Beach Location 2508 Pacific Ave; Southwest Corner of 26th St& Pacific Ave 2 _.'.ram OR `4=-,` Alternative Compliance Staff recommends Approval Planning Commission voted 10-0 to recommend Approval February 26, 2019 26 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) C and C Development Co., Inc. - - 260,Street;; krl 111/1E1•111 -- to sour c.. f t- F F ` 11 1 Detached • U Unit °-' W 'Aisle { _ • Proposing a 5-unit row house building fronting 1_= • _ _ Pacific Avenue&1 detached single-unit fronting 2shv St the 25%Street alley • Alternative Compliance required as units exceed lot width requirement,rear structure not fronting a street nor meeting minimum lot width or area requirements&building type not permitted with Row House building type c:;r. r, 2E.2019 Virginia Beach Development Authority Agenda Item Council District Princess Anne Location Southwest Corner of Corporate Landing Pkwy&General Booth Blvd 3 e-2• Sl0/ a •'<• .. if ; '�o tr , .y,(�. if ! ,,,. PD Ht ti # �' a,�, / ' I t G• ®F S% r4`f AO i / � _ '� � tea. -�/ . tea, +?F l I%� ;`R4{'. Conditional Rezoning(Conditional B-2 Community Business District to Conditional I-1 Light Industrial District) Conditional Rezoning(Conditional I-1 Light Industrial District to Conditional B-2 Community Business District) Staff recommends Approval&Planning Commission voted 10-0 to recommend Approval February 26, 2019 27 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) Virginia Beach Development Authority Corporate Landing Parcel Designation Map L. L ji Conditional 6-2 to Conditional I i \ - , _ T Genral800tl,8 o YwrConditional l-1 t0 Conditional a-1 ex • Rezoning a portion of the Corporate Landing Business Park from Conditional B-2 to Conditional I-1&from Conditional I-1 to Conditional B-2 • Rezoning will accommodate sites for data centers&companies working with the new data cables connecting Virginia Beach to Europe and South America L L .a-,2C. 2C_E Traditional Concepts, LLC &Victory Baptist Church of Agenda Item Virginia Beach, Inc. Council District Princess Anne 4 Location 4125 Indian River Road a. 3 x,X. Aas o..♦,`�O �' , i Conditional Rezoning(R-15 Residential District to Conditional R-10 Residential District) Modification of Conditions(Religious Use) Staff recommends Approval&Planning Commission voted 10-0 to recommend Approval February 26,2019 28 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) Traditional Concepts, LLC&Victory Baptist Church of Virginia Beach, Inc. Halvest Meadows Neighborhood Stormw.t.r from Hll crest Meadows I Reit [P i sees -----Vr �-4F. • yw:• We Proposed Storrrnw.er Facilities • Request to rezone from R-15 to Conditional R-10 for a total of 13 residential lots • Church requests modification of the CUP for a reduction in area as a result of rezoning February 26,2019 Clear Creek Holdings, LLC Agenda Item Council District Beach Location Vacant Parcel along 5.Birdneck Road,approximately.680 feet from Carissa Court 5 ...... ......._ ...,.... -------t fer,07—" ” 'T'M,+C-L)'_4:- 3 / 14, '' 1 • e r ti `d.. T--\ /- .—� •'•. \sees.. 114rR 70, ,\ / Conditional Rezoning(R-10 Residential&I-1 Light Industrial to Conditional 1-1 Light Industrial) Staff recommends Approval Planning Commission voted 10-0 to recommend Approval February 26, 2019 29 CITYMANAGER'S BRIEFINGS PENDING PLANNING ITEMS ITEM#68971 (Continued) Clear Creek Holdings,LLC .00 a� 1' o ,3.0 e e 0O® .._0 •011 3 • Request to rezone site to Conditional I-1 • 3 buildings proposed for 38 office/warehouse • Accident Potential Zone 2 (APZ-2) & >75 noise zone - - • Property encumbered by a Navy easement Clear Creek Holdings,LLC Agenda Item 5 Mayor Dyer expressed his appreciation to Mr. Landfair for the presentation. February 26, 2019 30 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER FESTIVAL OVER VIEW ITEM#68972 3:54 P.M. Mayor Dyer welcomed Brian Solis,Assistant to the City Manager—Special Projects. Mr. Solis expressed his appreciation to City Council for their continued support: SOMETHING IN THE WATER FESTIVAL City Council Workshop Briefing February 26, 2019 Here is Where We Have Been/Where We Are Going: WHERE WE HAVE BEEN / WHERE WE ARE GOING March 13,2018- Virginia Beach Vision Oceanfront Task Force Report October 26,2018-Pharrell Williams announces concept of Something in the Water Festival during next College Beach Weekend timeframe October 30,2018-SITW Festival initial Special Event Application submitted November 13,2018-Initial City Council briefing to proceed with Festival February 26,2019 Announcement of SITW Program including Talent Line-up Launch of SITW web presence Submittal of updated Special Events Applications March 1,2019-SITW Festival Passes go on-sale Something in the Water Festival-April 26,27 and 28,2019 Resort Area and outreach locations 2 February 26,2019 31 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER FESTIVAL OVERVIEW ITEM#68972 (Continued) Here is the Something In The Water Festival Overview scheduled for April 26—28, 2019: SOMETHING IN THE WATER FESTIVAL OVERVIEW Friday April 26 Saturday April 27 Sunday April 28 • Fitness Component • Fitness Component • Art Program(will already be • Brunch Event • Art Program(will already live earlier in the week) • Art Program be live earlier in the week) Community• • Community Gardening • Community Gardening Gardening (Seatack Achievable Dream Basketball Tournament • Community Event for •Academy) Kids(4yrs to I 1 yrs) • • Basketball Tournament Sponsor Experiential • Closing concert-TBD • Sponsor Experiential Activations Activations • Music Concert Beach • Speaker Programming (starting at noon till 1 1 pm) • • Music Concert on the Beach Speaker Programming • (starting late afternoon,early After Events(multiple evening till 11 pm) locations) • After Events(multiple locations) 3 The Festival is partnering with the Community and School System: PARTNERING WITH THE COMMUNITY AND VIRGINIA BEACH CITY PUBLIC SCHOOLS Community Garden Initiative Educator Appreciation Luncheon Public Art Initiative Growing the size of the existing New Orleans artist B Mike will use Seatack Achievable Dream input from youth focus groups to Academy Community Garden by Location and day: TBD Create and coach local artist to two-to-three times and endowing its create public art that represents maintenance their views of what Virginia Beach and the region means to them. Location:Seatack Achievable Dream Academy r k Location:Throughout Resort area Schedule: Week of April 22,2019 Schedule: Week of April 22,2019 # ' • __*-Itert ' i:MBl'LA'Ye . J .. illik - 4 February 26, 2019 32 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER FESTIVAL OVERVIEW ITEM#68972 (Continued) This will serve as the Transition Year from Week 17/College Beach Weekend to Something in the Water Festival: TRANSITION YEAR Integration of a Major Festival as the Primary Social Programming into Week 17/College Beach Weekend Next Level Planning National/international festival organizers and promoters Local Festival Team representatives City support up front from a large cross-section of City departments: Safety/Security subgroup Transportation subgroup Communications subgroup 5 Here is an overview of the Safety/Security plans: SAFETY / SECURITY Transitioning focus on crowd control to support of festival's programmed areas Joint incident command and coordination with festival organizers Coordination with traffic control plan proposed with special event permit Substantial private security force employed by the event Gun search policy for private/permitted areas Lifeguarding 6 February 26, 2019 33 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER FESTIVAL OVERVIEW ITEM#689 72 (Continued) Here are the Transportation plans: TRANSPORTATION Geolocating ticket holder clusters to plan for coach bus options Satellite Parking Shuttle purchase option New trolley service-serving the Atlantic Avenue, north Pacific Avenue and the Convention Center HRT Mobile Fare Payment app for quicker boarding Waze /Google / ESRI Community Partners Agreement Bike valet program Dynamic Parking App-Information Technology and Parking Management 7 Here are the Communication plans: Rik COMMUNICATIONS Julie Hill-Communications Community outreach Director Coordinated communications Fire, Police, EMS public Coordination with Convention information officers and Visitors Bureau on other Public Works PIO convention and tourism groups BWG Live/Festival Organizer- Pre event planning Productions Manager During-event messaging LiveNation Marketing Joint incident command monitoring and response 8 Mayor Dyer expressed his appreciation Mr. Solis for the exciting presentation. February 26, 2019 34 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) - COASTAL ITEM#68973 4:42 P.M. Mayor Dyer welcomed Daniel Adams, Coastal Program and Project Manager-Public Works. Mr. Adams expressed his appreciation to City Council for their continued support and distributed a copy of today's presentation, which is attached hereto and made a part of this record. Mr.Adams advised there are three (3)core programs within the Coastal CIP;Beach Replenishment, Navigation Dredging and Neighborhood Navigation Dredging. The Coastal CIP has a total of twenty- nine(29)projects with a six-year target cost of cost of$160-Million. Mayor Dyer expressed his appreciation to Mr.Adams for the presentation. 1� roil 26 ',il c; I 1 DI) C :-' 400 ■_ aS ri COa. a) ,_ O ■=1.1 Al to) ' V Lt 03 ,. _ :,:—.,.., ,,:_. 110 ..,,--,-Af;',4---.1,-. zii-*-1...::flar,-4' -4--'*.ii4.t--.-,,-.:--- 4� N • — OV igfi-:.-:;:---- N C I M 0 o c% o01 o V . % N � ,_. 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IA- W 41A 4A ®). 9.442'J me .....11$- A 8 A89I114-44 41114 \II I i 1 I >-8 2 . -ggyy©� , _ ,,,,it o ti� i -- _ Sidi O ws • ,O' ,/ l Cwt a°„!uI10 13 La CD Mt �� O0 >, � O O O a G - Q O o � aa ' _ Q -r 9 O L U Clc. r.r N u) Q _ E c c (I) (1) >, Q +' E '— cz vw -2 (- — O V- fA U Ca ccn— 0 0 D C U O• d O R3 .- `- N .” O m N- - O) c E 15 N0 C L t75 C p . 0 0 D O N O '( t. 0 = C.) 1 El a) o co (9) = 0 w iiP 12 _ N (/) U C6 > (/) N N O — J 0) I'D "L c6 .c Q co a) -oU E 2 -0Q O > O N O o)o = 0 NLLI Z _ O c6 O O O C _ 0N z co OZ cn o _o >,,N u) cn N N a9 6 0 V' �O 7 C6 _. C O U Z � ._ O O L N `0 cm O . (/) V) E' ( E' O O N 1:1- w D N O a) C Q O to � � � � D O 0C u) 0 u) L- ( co lea fT3 0 45 C 0 (n‘ i a3 $2, : O U O L L- U c c6 c6 , CO co a) O O N N W 0 CO N CO >, - CO O 1 35 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)—INFORMATION TECHNOLOGY ITEM#68974 5:27P.M. Mayor Dyer welcomed Kevin Fairley, Applications Support Administrator-IT. Mr. Fairley expressed his appreciation to City Council for their continued support: FY 2020-2025 Information Technology CIP Briefing February 26,2019 s— y 0 • f# � O c 0 . w. , Here is the CIT CIP Process: CIT CIP Process • IT reviews technology initiative requests as they are submitted (throughout the year) • Collaborated with departments to estimate costs and project scope via our IT Analysts • Projects and business cases are presented to and ranked by the IT Investment Review Board (IRB) February 26,2019 36 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) There are twenty-four(24)projects totaling$23.5-Million: CITs Funded/Programmed • 24 Existing projects in the CIT/CIP portfolio • FY20 funding programmed is$233538,034 i.i u 1VI yea t 3 Here are the Currently Programmed IT Projects: ------4111111111111111111111B- Currently Programmed IT Projects Proposed within CIP Target Funding Project Project Title Appropriated Number to Date 3095 CIT-POLICE-INTGRTD PUB SFTY RCRD MGT SYS-PARENT $17,630,160 3610 CIT-POLICE OCEANFRONT CAMERAS-PARENT $3,465,400* 3635 CIT-BUS REV/PERS PROP RACS IMPLEMENTATION-PARENT f 4,000,000 3650 CIT-TELECOMMUNICATIONS REPLACMENT PH II-PARENT s 0,604,494 3657 DISASTER RECOV IV-ELECT BACKUP/BLDG ACCESS-parent f 790,416 3663 CIT-ENTERPRISE SCHEDULING/TIMEKEEPING SY-PARENT f 0,080,933 3664 CIT-METROPOLITAN AREA NETWORK-PARENT f 7,384,989 3677 CIT STORM SURGE AND SUSTAIN MODELING-PARENT $306,658 3678 CIT-FIRE MOBILE RADIO REPEATERS-PARENT 1494,000 3683 CIT-MAINTAIN&SECURE CORPORATE DATA-PARENT s 460,000 'PmKn was raduced i0 uope oopI*,og only PMso, February 26,2019 37 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) Currently Programmed IT Projects Proposed within CIP Target Funding ° 3690 CIT-ENTERPRISE CUSTOMER RELATIONSHIP MANAGEMENT s 6o8,166 3693 CIT-IT SERVICE CONTINUITY II-PARENT $3,305,778 3695 CIT-21Sr CENTURY ENTPRISE RESOURCE PLANNING $5,658,009 3697 CIT CITY SOFTWARE UPGRADE/REPLACEMENT PLAN $3,330,800 3700 CIT-FIRE ASSET MANAGEMENT f 518,827 poi CIT-POLICE SPECIAL INVESTIGATIONS VIDEO STORAGE $906,348 3705 CIT-HUMAN SERVICES CLIENT INFORM II-PARENT S 849,&o 3706 CIT-SHERIFF INMATE TRACKING AND STATUS MONITORING s 988,009 3707 CIT-SHERIFF INMATE VIDEO VISITATION SYSTEM f 500,000 3714 CIT-IT-NETWORK INFRASTRUCTURE REPLACEMENT f o,163,o7o Currently Programmed IT Projects Proposed within CIP Target Funding Project Number Project Title AppOropriated tDate 375 CIT CABLE ACCESS INFRASTRUCTURE REPLACEMENT 0315,000 37.7 CIT-ACCELA SUSTAINMENT $350,000 3718 CIT-POLICE RADIO ENCRYPTION 5400,000 3719 CIT-COMMUNICATION INFRA REPL III f 1,033,777 February 26, 2019 38 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) The City was named#1 among the nation's "Digital Cities"for the third(3rd)consecutive year: Virginia Beach Recognition 2018 Award Winning Technology ['IGH • The City's citizen-centric approach to DIGITAL technology has culminated in several CITIES awards SURVEY • For the third year in a row, Virginia Beach was named#1 among the nation's"Digital Cities"with a population size of 250,000-499,999 by the Center for Digital Government The next two (2)slides provide an overview of CIP Project Success: CIP Project Success • 3.095 Integrated Public Safety-New • ®; Computer Aided Dispatch(CAD) *I1 Winn -,114111 implemented in February 2018 0 r- • 3.615 Business Revenue and Personal Property(BRPP)-New myRevenueSystems software o implemented for Commissioner of the Revenue and Treasurer in November 2.018 N February 26, 2019 39 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) CIP Project Success • 3.664 Next Generation Network-6o remote locationstionshave been connected; first true city fiber ring has been established • 3.714 Network Infrastructure Replacement II-Implemented Virtual Desktop Infrastructure(VDI); Modernized legacy ' network infrastructure at various municipal locations to further improve performance,reliability,and resiliency of network communications;Legacy firewalls were replaced with Next Generation Firewall:Provided a robust wireless ® •-4E a network throughout the Aquarium facility for patrons and staff There are eight(8)funding increase requested for existing projects totaling$10.4-Million: CITs Fund Increases Requested • 8 Funding increases for existing CIPs with FY2o requested costs totaling$10,422,760 a February 26,2019 40 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) Here are the eight(8)FY20 CIT Increase Requests with an overview,for each: FY20 CIT Increase Requests 3095 Integrated Public Safety $1,678,5a3 3652 Telecommunications Replacement II(Funding Source) f Ioo,000 3664 Next Generation Network S1,377,283 3667 GIS Early Warning Sea Level Rise Sensors Maintenance f 05,500 3695 v"Century ERP f 5793.739 374 Network Infrastructure Replacement II s 747,716 3717 Accela Sustainment f 200,000 3719 Communications Infrastructure Replacement f 5oo,000 Total s 1o,4aa,760 FY20 CIT Increase Requests 3.095 Integrated Public x:`'• Safety • CAD to CAD interoperability;CAD Handheld Implementation for first responders without Mobile Data Computers,eTicketing licensing and " t integration,as well as professional ,+ services for the Police RMS implementation -- - Oen*1100ran am rrze 1121 rm FY23 FY34 1x35 Tool agiml,6 fns3016aa $0 so so S0 50 50 517510161 Increase 138w433 51678.513 1061 Cwt $11,00,162 $1,616,523 $19.30,515 February 26,2019 41 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) pillillillilliii FY20 CIT Increase Requests 3.652 Telecommunications Replacement II • This request is to transfer funds from the 1.7...a. • Telecom Fund Reserve(620 fund)to CIP o 3-652 as the department plans to refresh the City's phone system. Funding is from the fund reserve collected by telephone charges over multiple years to support this request(self-funded). 0. Cm9.01t.e.• •79 K40 0T2$ FY22 9123 FY24 FY25 Total 1114..111 $2304442 $0 $0 $0 $0 00 So 0260.494 Inne,te Bryant 5 100000 Total Cott $2,991,494 9100,000 92,704,494 FY20 CIT Increase Requests 3.664 Next Generation Network • Phase II Construction will: . 3 • Add diverse pathways to supersites reirt41601/• Add new ci locations for Public Safety and Human Services = 1'1 • Increase the city standard strand `—_ - — - count to 144 Illillir dm•tPlMe 1179 4720 FT11 AZ] 9121 0714 2719 Ta 0FF'42 $9,294399 S1.2s40m $3294900 $1290.000 $3,920,059 $250,990 92503(0 009,105.549 Invnse Request 01077091 01994/00 50000411 54/0000 13.798659 510.657111 94941<961 $1,944942 $2,621,222 $9.242,140 $4299411 $4046$9 $4014659 $154000 $15,964,424 i4 February 26, 2019 42 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) FY2O CIT Increase Requests 3.677 GIS Early Warning Sea Level Rise Sensors • Requested increase would start in year 3 to �1 cover the ongoing physical maintenance and technical support for 35 water level sensors. = LNL/ Physical maintenance includes travel to the sensor location,replacing batteries,exterior parts,routine inspections and cleaning boxes and solar panels. • This was part of the original submission but _ only partly funded at the time of adoption. Surma Proven, ATD FY20 FY21 FY22 FY23 FY24 FY23 Total Gty Funding $232,942 $0 $0 $0 $0 $0 $0- $292,982 Inawu Re9uest 5 4...- .4t 111 •48259 5190.395 Total Cost $292,962 $0 $0 $42,000 $44,025 $46,111 $4,259 $429,977 "_'.. FY2O CIT Increase Requests 3.695 21st Century Enterprise Resource Planning • Cover higher than estimated first year �-1 licensing costs � tl • Implementer costs increased based on RFP responses / - • Backfill for staff members to allow the jkA gig project team to focus on project and not on day-to-day operational work • Additional FTEs in IT to support new modules being added Cul*Program ATO Fv20 FY21 f 17 FY23 FY24 FY25 Tom aq FundIng $$,671,385 $2,565,336 $0 $0 $0 $0 $0 $8,236,721 133.11.03 $5,671,385 $2,565,336 $5,793,739 $14,030,460 February 26, 2019 43 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) FY20 CIT Increase Requests 3.714 Network Infrastructure Replacement III • Infrastructure Cost to address Network Cabling, Racks/Enclosures/UPS and Power/Mechanical Requirements($400,000) • Next Generation Data Center-Mandatory Maintenance due to support existing VBlock infrastructure(5938,400); also Lifecycle management to refresh the next generation data center converged infrastructure(VBlock),to « ii f33 support the business revenue personal property system • VDI Hardware,Software,and Maintenance costs to support scale out of VDI system($190,000 for FY19);FY 21-25 will include future scale outs of VDI Cum.Program •m PIN FM FRS Fna Fn1 FY25 Total QlYFlna70 $1,162,010 $1,965,074 12,500.009 12,28409 $2,511,699 $2,590,95 $2y1,0/ $10,70517 Ngobfl q.6.5 5/47713 .330571E 54,634/77 54438854 55190515 5140302 51998/615 1701 Coo $3,153260 $2,430,600 55,664617 $1,073.71 57,027,50 57,179210 $4051.719 $56,751,261 FY20 CIT Increase Requests 3.717 Accela Sustainment • One of the primary tasks associated with the project is to transition from an on- - -- premise IT environment to a hosted cloud solution where the environment is ' --- managed by Accela • In order to move to the cloud and to -- ' implement operational efficiencies for our business partners(Housing, Planning,Permits),additional funding is needed in FY2o C0100490e 0 210 'no 9113 FY22 FM F1,19 F125 Tobi 007 faxing $2,37010 $354000 $3500700 5350,000 5350.000 $350,000 $350,000 54550,000 0,23.a 32360, 5 0 5100.000 5 0 ,. 10 1.x1000 TNI Cbl $;60,000 $330,000 $550,000 $350000 $350.000 $350,000 $350,0. 34750,000 February 26, 2019 44 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) FY2O CIT Increase Requests 3.719 Communications Infrastructure Replacement III • Due to the aging infrastructure needed to migrate non-public safety off the analog system as soon as possible,a funding source is needed to replace non-public safety radios as there is not one currently.With$500,000 over the next four years IT will replace existing non-public safety radios for the city(excluding schools). Cumin Program KM FY20 FT21 F222 FY23 FR4 ftt5 Tnnl Sty Funding $1,233,777 $6069,377 $3,448,666 $5,248,666 5 3,448,666 $3,448,666 5 3,44,666 5 26,346,086 15941 Cort $1,233,777 $350,000 $550,000 $350,000 $350,000 $350,000 $350,000 3 28,346,484 CITs Requested • 8 Requested Projects for the CIT portfolio with implementation costs totaling$12,317,472 February 26, 2019 45 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) Here are the eight(8)FY20 CIT Requests with an overview for each: • FY20 CIT Requests Project Project Title Implementation Number Costs 3696 Real Estate Software Reitalaation $3,255,619 CIT 04 Enterprise GIS Licensing and Premium Support $376,000 Strategic Enhancement of City Facilities Asset 3709 Management $875,006 CIT na Next Generation Content Management System $435.955 CIT o3 ECCS Back-up Center(Phase 0) $3,799,077 3700 Update Library Meeting Spaces $5,663,04 3725 EMS and Online Collaboration at Fire and 0,000,593 EMS Facilities CIT or Enterprise(Citywide)Email $95.98$ Total $5x,397470 -.BM., Real Estate Software Revitalization Challenges today: • 557a.000,000 collected in Real Estate tax revenues annually d • Both software applications are antiquated last upgraded in 0009 L r, • Capability to support legislative directives is diminished in current version .t • Functions on out-of-date operating systems,software&RBDMS / 0 f1 Tax T • Failure of the above results in NO operational Real EstateRevenue system Opportunity 1.`.. This upgrade offers: tie - r • Efficient restructure of business processes across the Community of users • Single sign-on forAumentum Valuation and Tax a4x:-Apw6c • Integrated Records Management • State of the art user interface with full integration of all components • New features-such as remote field updates • New business functions-Property Assessment Tools;Automation of Adjustment Functions • Streamlined software platform enables users to remain current on technology with a longer shelf-life • New content Management and Training Tools tailored to City of Virginia Beach cmqTotal Impkmentationtasis $750,000i1 $1,352$09 $1,252,609 $0 vara $0 r...s $0 vw6 $3355,619 On-Going n $10,]00 $14,750 $15,500 $16,300 $17,100 $16,000 195,750 m: $0 $0 $0 $0 $o $0 $0 mr.LL $750,000 $1,23x,6093 $t.ass,09 $16,303 $17,100 $scow $3,351,369 February 26, 2019 46 CITYMANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)-INFORMATION TECHNOLOGY ITEM#68974 (Continued) Enterprise GIS Licensing & Premium Support • Purchase Geospatial Information Services (GIS)enterprise license agreement(ELA) _ for the City in order to provide users across _ ' departments with improved access to • b mapping software to support their missions ,4 •' -,, • Provide 24/7 support required to operate S tots ° -T' L around-the-clock mission-critical systems , • Provide easy access of information at all staff levels of the City and its citizenry • Foster enhanced collaboration and quicker decision making • Increase government transparency L_ c•m r...1 r.•.: r...9 v«.4 r«.s r«.6 r•ni imgemema69ncmts So $0 $0 50 50 $0 $0 On G g I, $176,000 5176,000 5176,000 $176,000 $176,000 $176,000 $1.056 M RE o $0 $0 $0 $0 $0 $0 $0 TOTAL $176,000 $176,000 $106,000 $676,000 $116,000 $116,000 $1,056,000 Strategic Enhancement of City Fac I ies Asset Management • Need automated solution to manage and maintain 1,232 buildings and structures and the S32.5M annually dedicated to facilities management .' • Capture and track facility management information and condition assessment information • Able to make data driven decisions about the sufficiency,or insufficiency of sustainment, restoration,or modernization funding • Directly supports City Council Goal Number to-City assets and infrastructure are well maintained and meet community expectations c•.n r«n r...a r«.3 r...4 v«a r«,6 r04,i implement4$on Cosh $43804 $0 50 $ $0 $0 5436,164 on6 g se $0 014,750 514750 $14750 014750 5 14 750 573.750 FTE $0 $0 $0 $0 $0 S0 $0 TOTAL $434,164 5147,0 $14,160 $14750 $14,750 $14,160 $511,914 February 26, 2019 47 CITYMANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) Ne Content Management System • Implement dynamic platform that modernizes Content Management System(CMS)to meet current and future Z.-- information and service demands • Improve user experience by providing interactive ` •_�-- " - capabilities,online service delivery options and enhanced citizen engagement --c�' 1111 IA_ • Establish workflows to achieve and maintain regulatory compliance(e.g.,ADA)and improve quality of content or, and design - • Requesting 5431,955 in FYz0 for adequate funding ofv implementation • Professional Services,Vendor Services:Consulting 3' • Hosting,Licensing,Plugin Purchases/Renewals , is • FTE Resources-Web Design and Content Team - Leader c•m v..n ra..z r...3 r...4 r..rs r•.r6 Teul impementas9ncostt 5150,705 $o $o $0 50 50 5x60,205 ons g tt so 562,100 542,100 52-7,100 52,100 $27100 $155.500 FTE o 5371,250 $121,250 $171,250 5121,250 5171,250 $121,250 $1,022,500 TOTAL_ $431,955 $238,350 $218,350 $198,350 $198,350 $198,350 $1,483,205 ECCS Back-Up Site (Phase 2) • Provides worksite resiliency for 9u/3u 3 operations in the event Bldg 3o is not • accessible ' • Leverages existing space using the ECCS �e. Training Academy located in the EMS 64111101 - Admin and Training Bldg(VB Blvd) • Requires additional technology and services to provide fully functional 9u/3u capabilities at the alternate work location J t • Includes funding for an analysis and a f engineering survey to provide a fully .1 redundant 911/3u Back-up Site(Phase 3) Coals Um Vim, r4743 rend 34•45 Tear Total 00,11,71eeon Cott $3,299,022 50 $0 $0 $0 $0 53,)99,022 On Gang CO,0 5 0 5 395,000 $395,000 $395,000 $395,000 $395,000 $1,925,000 FTE $o $o So So 50 SO $0 TOTAL $3,799,077 $395,000 5395,000 $395,000 $395,000 9395,000 55,24,022 February 26, 2019 48 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)-INFORMATION TECHNOLOGY ITEM#68974 (Continued) Update Library Meeting Spaces • Technological inadequacies within existing workspaces provide less than ". desirable services < • – C • Integrating interactive media enhances I D collaboration efforts ti I • Provides communities an opportunity to advance digital literacy skills in technology-rich environments ' l r} I • Enables participation in emerging academic,professional and research practices that depend on digital systems Lean Yrri Y99r2 Y-r3 T-rE TrvS Terr6 Tobl 1,155.130,,Co. 51,1..0 $4%904 $0 $o $o $0 $1,663,014 On G59.03515 $0 $0 $155,921 $195,927 $195,927 5195,937 $783,704 FTE $0 $0 $0 $0 $o $0 $0 TOT. 51,164110 5494904 5195,927 $195,9'27 5195,927 $195,927 52,946722 Telepresence and Online Collaboration at Fire and EMS Facilities • 62 telepresence systems „�;,o,t„,r;,,; 6.3305;"t°' across all Fire and EMS "°"" "T"' facilities • Allows personnel to attend I: training,meetings,etc.from €4- "First-Due"location $- • Reduces costs of overtime, .� " travel time,backfilling – —'— • Alleviates scheduling difficulties 04390 1 11 Yxr2 19111 9 14 TNr5 58.10 Tobi Il,Okmmbt,on Ont. $4,020,193 $0 $o 50 $o $0 52,010,593 On-60,720090 $0 $372,053 $37,053 $374.054 $37,053 $372,053 $1,860,265 FTE 50 $0 $0 $0 $0 $0 $0 105. $2,020,593 5342,053 5370,053 $372,053 537,053 5332,050 53,880,857 aN February 26, 2019 49 CITYMANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)-INFORMATION TECHNOLOGY ITEM#68974 (Continued) Enterprise (Citywide) Email • Not all city employees have email accounts making 6 • organization wide communication difficult OS • Benefit vendors rely heavily upon email notifications New New to participants,and the lack of employee emails Email Item hinders their ability to communicate • Future automated IT solutions will use email as both a validation and communication method • Human Resources(HR)to use City enterprise email to communicate any confidential or sensitive personal information with employees • Occupational Safety and Health Services to U efficiently and safely receive or transmit HIPAA protected or other confidential employee SY + ® 0• a 0 0 information using City email —• Ce•b 1,3•r1 30•r2 15•r3 Yak. 002,5 Year Tool Nrplmmti0onCoAs 593,918 $0 $0 $0 $0 $0 595,088 0611502$ $0 558,269 $61,181 $61,181 $61,181 $60,300 $306,053 m $0 $0 $0 $0 $0 $0 $0 TOTAL $95,988 $54268 $61,031 $61,181 $61,181 $64,200 $001,011 The Master Technology Plan 1.0 is 93%complete with version 2.0 underway: Master Technology Plan CITIZENS CITY SERVICES 11 l 1, o >C 40 d 0 Ole« C C C C A 70 d fL O 0/ C >«ii 1Q Ol S OiN •� 01 C N 01>> 4«W I y OH F C y m 7 Resourcing Benchmarkin• February 26, 2019 50 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP) -INFORMATION TECHNOLOGY ITEM#68974 (Continued) Discussion Mayor Dyer expressed his appreciation to Mr. Fairley for the presentation. February 26, 2019 51 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)— ECONOMIC AND TOURISM DEVELOPMENT ITEM#68975 5:57 P.M. This presentation was rescheduled due to a lack of time. February 26, 2019 52 CITY MANAGER'S BRIEFINGS FY 2019—2020 RESOURCE MANAGEMENT PLAN(BUDGET) CAPITAL IMPROVEMENT PROGRAM(CIP)— PARKS AND RECREATION ITEM#68976 5:58 P.M. This presentation was rescheduled due to a lack of time. February 26, 2019 53 ADJOURNMENT Mayor Robert M.Dyer DECLARED the City Council Workshop ADJOURNED at 6:04 P.M. Terri H. Chelius Chief Deputy City Clerk Amanda Barnes,MMC City Clerk City of Virginia Beach Virginia February 26, 2019 53 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Workshop ADJOURNED at 6:04 P.M. Ar "II, Terri H. e iu Chief Deputy City Clerk I , ♦ A _ . i1t Wanda Barnes,MMC City Clerk City of Virginia Beach Virginia I rh1-:101. 26. 'r;[u