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APRIL 9, 2019 SPECIAL FORMAL SESSION MINUTES
Es,) f' ~ sa -.. /r E r 0:;.1.14:°'6. VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 9, 2019 Mayor Robert M Dyer called to order the CITY MANAGER'S BRIEFINGS, in the City Council Conference Room, Tuesday, April 9, 2019, at 2:30 P.M. Council Members Present: Jessica P.Abbott, Mayor Robert M. Dyer, Barbara M.Henley, Louis R.Jones, John D.Moss, Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE 2:30 P.M. Mayor Dyer welcomed Brian Solis, Assistant to the City Manager—Special Projects. Mr. Solis expressed his appreciation to City Council for their continued support: OMETHIN •. cc re FIE Kg n t Irk DD APRIL 26, 27 & 28 00 VIRGINIA BEACH, VA ,» 1 WWW SON ITMIMCIMTMCV ATCa COM City Council Workshop—Festival Planning Update April 9,2019 Here is the Festival Update Overview: Festival Update Overview I. Overview of Festival Program,Supporting Transportation and Special Event Applications II. Traffic Management Ill. Safety/Security IV. Communications Plan V. Milestone Dates and Activities I. Questions and Answers April 9, 2019 3 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) This map depicts the location and time/date of events: __,.N< 5"'St.Stage -.,m Friday 2 pm-11 pm • Ar• Convention Center -- � � (see slide) •—•- `� ,=s ��} �-t" Adidas @ 24°St.Park t'�:J Friday 11 am-7:30 pm '-- Saturday 11 am-730 pm e 1, ti - Array @ 31*'St.Park • _ -. - Movie Screening • ii- - _- Friday only 7 pm-11 pm Pop Up Church @ 20"'St.on the Beach Sunday only Noon to 9:00 pm Sony @ 19`°St.and Pacific Ave. Friday 2 pm-11 pm _ - Saturday Noon-11 pm Sunday Noon-8 pm Timberland @ 17.St.and Pacific Ave. Friday Noon-11 pm Saturday 2pm-11 pm Sunday pm-11 pm Here is the updated line-up of the Festival including "Pop-Up Church Service": a tam • • - C,F SOMETHING IN THE MATER PRESENTS 7 POP-UP CHURCH SERV• . TWT RZLIY *EGOS FUMY CIA � - JOHN P KEE KIER FRANK '4110 7AMRL[MON�i[ 7RALYIN LEL YZZ VENT `\, MARY MARY TYE TREBBETT'- PENG HAGUE BOGERI UMW? '-.�9 l ISRAEL HOUGHTON M DZPIO ROBALIA EAWB MAC![MARCO rA.T.MEMO NAlnuu M.MOMT TAAMAAAu Axuw Or . SCOTT RAVE NATTNEWS RAND O vxe.m GRAM A ..r.w. .MMM PHARRELL 8 FRIENDS MT.AAT.A.M MAMA AAT...AA. OLW nCIUMN:DWT.NWT awry,swam LTAPAQ,VSW. i.e..a.aa.Kills.TAMMY&WLTA INTIM,1AN-AT TAMAAAAu WO.....MAMA AT.MAMAT.MOM. .MAA.• CHRIS BROWN ANDIRSON PARE I TIE VIII NATZOMAUI AM TAMAMMY AMMO O.GOD fa.MMMT MAMMA u.. . On at AMBER MARE PUPAE CNOPIA VIRGIL MOO SAM MAu .GAMMA r.usn.0 Mur. MASIOO KAYTRANADA RADIANT CMZLDRES MMMinn..A.I.T AAMAAA MASA JNENt AIRO GEOPPREY CANADA PONM-RODIRT MA.OVUV. AAAAAAA<AVMA DRAM CHARLIE MILTON NAP G MAMA M.AAM tonnimM MAA. ACV SI SOMA o SOY I M O Or AMY MAIM. �jr. L ..!�O ! JIv - VIRGINIA BEACH,VA OF p' V AC c > i VIRGINIA BEACH VA ..r �'�'�-V • GUAM AYANMA M L MGT-'....- ,,,,,‘,1, ' 4 n e....... TvnYu 1 M a u ex»m.w.....w M ' .AewnuA..A April 9, 2019 4 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is the Venue Map: ,I 4" V 1'r O3 rim- !I IM s w ... M. 7"��vi maw � - 0 *I_ A -➢7" ... n • • �,�+ 0 00• O 8 0OO.m.o...vua 0 O 0 p 0 UNIff Eats a$ w1EDB+....-- © 0 0000 t AIA MUM A AVE .111T VENUE IRMOmamma 0 MAP 0 am o_ a_ oo..".".- MADE POSSIBLE BY verizon odAs SONYB ntni.,IAa,h Here is the Festival Map: T ilk - •:U. U •'••,0 U * •"4,•,U i♦;•••Aji♦Ei♦EIIM[i♦Fi♦it 'ILai MI E • •IL- i "`T 1=11IIIII1I ne!Mg �I I � ^t�G ■ W 2019 N: _ i •FESTIVAL - .- -" 1 1 MAP c, • O MADE POSSIBLE BY verizon ad�d`ae SONY Wilrgieds Dosch April 9, 2019 5 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) ■ � e onw ....11.4 i w d iDiD_D1 — RI uM . _ mm The areas highlighted in yellow are designated for the "Art Walk": MR ^. tvois., c................Q '# 3. 1 ' a-w.0.- 0 0` e� 10.......,... ., 0 _ , + - rr'.r .o.n. K 0 t2 . ._ Viz; w: 1 _ , ...,,0 GoQs...F, April 9, 2019 6 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is an example of art work designed by Artist B. Mike: 1 _ tiazu,� � r ,1. ++ j • j1rIY • e gP'K is y V MAUI _ r Here is an example of on-line information that will be published via various social media sites: - ,.. ... ® somethinginthewater Virginia Beach,Virginia WATER M.T R� ., =TM!ITCH CONPITZTZ011 SPECIAL EDITION Saturday,April 27,2019 "•••r^•"'sO�•"•°""'hL'^.••'^"^-•�`•"""�^`4"O'^""•^ 11AM-12Pt4 I Virginia Beach Convention Center 1000 19th St.,Virginia Beach.VA 23451 WINNERS WILL RECEIVE "�°•"" � 52,500 IN START-UP FUNDING •APPUCATION DEADUNE:APRIL STH •FINALISTS SELECTED:APRIL 15TH sar •PITCH COMPETITION:APRIL 26TH •' r �rar... ?� ,iirtaiilisai tlfi, Er ? FOX c 'tom April 9, 2019 7 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) The next few slides provide events scheduled at the Convention Center: Virginia Beach Convention Center SITW Programming • Exhibit Hall Pre-function • SITW Box Office open Wednesday-Sunday • Exhibit Hall D • Friday • lla-7p—Conversations • 8p—Weather contingency plan for film screening at 31"St Park • Saturday • lla-7p—Conversations • 10p-2a—Trap Karaoke(registration required/limited capacity) • Sunday • lla-lp—Potential film screening • Meeting Suites • Friday and Saturday • ODU Coding Bootcamp—Friday 12p-3/Sat lla-2:30p • Cox Seminars-TBD Virginia Beach Convention Center Women's Ministries Programming • Exhibit Halls AB • Friday Evening,Saturday Evening and Sunday Morning large services(2,600) • Saturday Breakouts in Meeting Suites and Exhibit Halls FBI/LEEDA Training Conference Programming • Exhibit Halls AB • Load in/set-up begins Thursday • Registration for attendees begins Sunday afternoon April 9, 2019 8 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) The website is the best way to access the information for the Festival: BEST OPTIONS FOR GETTING `MERE', P T cro 'fit sornethingnthewate;.ccm/Rettine-here verizon A SONY NB Here are the Festival Transportation Options: Festival Transportation Options • Expect delays and heavy traffic • Transportation Options • Regional Shuttles - Festdrive • Park n Ride Shuttles - General Booth/Dam Neck to 5th St. • HRT Wave Trolleys - will run continuous route from VBCC to 5th St. • Rideshares (Uber, Lyft) — at VBCC • Walk, Bike, Carpool April 9, 2019 9 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is an overview of the City's approach in supporting the Festival: SITW Festival — City Support Framework Multi-pronged Event Management Plan • City Oceanfront Operations Command with SITW presence • Rudee Loop SITW Festival Branch with City presence • with call center hotline • Emergency Operations Center open • With call center •Traffic Management Center open Traffic Management April 9, 2019 10 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) The next several slides provide details on the Traffic Management Plan: Traffic Management •Traffic restrictions, diversions, detours and road closures dependent on need, volume, available parking and density • When public parking is consumed and pedestrian/vehicular movement conflicts, traffic will be diverted from the resort area toward available public transportation options Traffic Management Progressive Plan • React to conditions, repeatedly reset as conditions change • Redirect to available parking • Offer flexibility, acknowledge issued credentials, reasonably accommodate those who live, work, or need access to hotels/venues in otherwise restricted areas • Prioritize movement of traffic • Facilitate emergency vehicle response • Accommodate significant number of multi-passenger vehicles April 9, 2019 11 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Traffic Management and Safety • To ease congestion: • Signage to communicate options for parking • WAZE Traffic App updated • Pre-positioned emergency services (Fire, EMS, Police) • 19th Street Pedestrian access • Sheriffs Office and State Patrol augmenting Police forces Traffic Managmeent What to expect: • 19th Street closed from Parks to Arctic • Atlantic Avenue closed from 5th St. South for weekend (Thurs-Sun) • Progressive restrictions until early Monday morning • Severe congestion for Friday afternoon (Rush hour/school dismissals) • Significant Pedestrian congestion • Atlantic and Pacific restricted (depending on volume and events) • Access to Winston Salem corridor and Shadowlawn via 9th Street/Norfolk Ave. • Ingress at 21st St. and Parks Ave. restricted (peak times, when conditions dictate) April 9, 2019 12 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Traffic and Safety What can you do • Be patient • Plan for severe congestion, alternate routes • Carpool, walk, bike • Keep credentials handy • Get Event App, WAZE, follow us on Twitter, Facebook • See Something, Say Something Employee/Resident Access • Atlantic Avenue from Rudee Loop to 21st will be divided into 3 zones with different levels of credentailing plans and access routes. • Maps - one week prior to show • during the week of show (4/22) SITW will distribue show credential hang tags • Zone 1 : 5th St South to Rudee Loop • Zone 2 : 5th St North to 10th St • Zone 3 : North of 10th St to 21St April 9, 2019 13 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Mr. Solis introduced Chief James Cervera-Police, to provide Safety and Security updates. Chief Cervera expressed his appreciation to City Council for their continued support and advised he anticipates the Festival will be similar to July 4`h events and has similar safety and security plans in place: Safety and Security Mr. Solis introduced Julie Hill,Director—Communications, to provide Communication updates. Ms. Hill expressed her appreciation to City Council for their continued support: Communications April 9, 2019 14 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is the approach for the communication efforts: Coordinating Combination information of push and and pull Approach messaging information Online an Variety of offlin sources, consistent Staffing and updates throughout the weekend 2> Tactics • SomethingInTheWater.com • Meetings/Presentations • VBGov.com • Wayfinding signage • Publiclnput.com • Geofencing • Event app • Direct mail • News media • Newsletters • Social media — Instagram, • 311 Twitter, Facebook, Nextdoor Email Residentscsomethinginthewater.com InfoRsomethinginthewater.com April 9, 2019 15 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is the website for the Festival: SomethinglnTheWater.com Closer to PLUM I sax menu wear.•*maws us vsx veto Nea alaaaN faint abl/1.17 Event App mese "'W4•WI m �• pNAtgeka a e11 Z.EN e PP 'Mgr IJOIOtt MAIeasvax cewaa •11MIL ILLY* SMAISID >eaee Amp n MIMOSW111016.4/TM"nu von MIA,1arrle A1110. (;'5 Direct Mail THERE WILL BE WANT MORE INFO? -SOMETHING IN THE WATER"APRIL 26-28,2019 GOOD THINGS FOR YOU TO KNOW bestsou,c."TI'ev.a,,.:r.,n war Download event app closes to event i,eftN.wdl be lulyiounh-mafftc kind of awful But ten it well pass We Own Tunnot Google Play stores Sieve an extensive traffic plan.just be prepared for ciesures end se the WAll app lavailable the traffic diversions front 1.164. Googie Play and Tones stores)during the weekend to plan sow routes 11600 live or work neer the oceanfront,plan trips early in the day.take i Pollow Sometld g M The Water a d local roads instead of the interstate,break out the beech cruiser,walk or CgyoNalleach on Twitter,Pace600a take publk tfnsoartetIJn and Inatagram • Parking will he extremely limited tot anyone who Icn t Staying at an tall Festival Iodine(operating doting ot caldron,hotel or other err ommndntio,s There wile be a remote 6t show days osdy))7S7)2766611 at the corner of General Booth Siva.and Dm Heck load with shuttle a Use 911 only for emergentka Call 311 seed".tot ire oceanfront.Encourage people to use regional shuttles, lot City Information and 385.SDDD lot ttdesMre,take the HIT VS Wave trolley,walk or bike. non-emergencies A Organizers are working with businesses, eM associations to maintain access,for businwioes and residents nee the testNN footprint along Atlantic Ave.It you have Kress related qr ostlonf.please toWKt afaiSkatlibaMbingilthrtnirdata. I Law enforcement and private security personnel will be throughout the 1144110/1 area to ensure everyone has a good tkne and-eraeitt the beach - April 9, 2019 16 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) An APP has also been created with all of the event details: U n[iates fa SOMETHING ?AA ?Lir WATR:e liar 1111 OP gap 7b DOE 99,190 A►REL 16.3761E ...1YIFIIR CC - - two APRIL 26,27&28 r5- �� Y ,VA .... ..... c,..@ 0 - PLASH! ,.. RIMERS WILL RECEIVE 5 ei ' SOO IN START-UP FUNDING ROw ETi IA )�'.:, Ap 7Y RAQ 44 COYOMEY.. ` li �..a...a� v J .73 Traffic Information will also be provided to "waze": Traffic Info Deport cu. a ' ' ' -' ' j ^" OUTSMARTING TRAFFIC,TOGETHER ® a.a uy..w MMrw Lbw L April 9, 2019 17 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Updates will also be provided on the VBGOV Website: Updates - • �r. >4•"n.wMw�r�w rilidaikedl ve.w .. 6 116.-_,..1 ti:DQ,.we.0 _ w..r. .s. 0 +_rt++�+ 0 ..nam...c•.«o1.l.n m m w.e..n.1.B.esn.. :�.. ymn.rm Bon amp be., ed ' ✓.FY -.Vbgir.0 Bead Clty - -- t Ni0,ill cove nment . _2_1_ . - - =MIN . Something In The Water/CBW April 26-28,2019 Something In The WaterICBW April 26-28,2019 IF YOU SEE SOMETHING TRAFFIC WILL SAY BE AWFUL - SOMETHING PLAN FOR IT. # # April 9, 2019 18 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here are the SITW Festival Milestone Dates and Activities: SITW Festival Milestone Dates and Activities March 25,2019 5"'St.—Rudee Loop Special Event applications routed March 27,2019 All other Festival activations Special Event applications routed March 28,2019 SITW 30-Day Out Briefing at Emergency Operations Center April 1,2019 SITW Food and Beverage Vendor applications for Health Department review/approval April 8,2019 Joint City-SITW Team Citizen Information Meeting April 19,2019 SITW begins build-out of Festival areas April 22,2019 SITW Convention Center load-in begins SITW Festival Milestone Dates and Activities April 25, 2019 SITW Events • Seatack Achievable Dream Academy • Urban Garden and Super Heroic Children's Event • Zeiders American Dream Theater-XQ Super-School Live April 26-28, 2019 Something in the Water Festival April 29, 2019 Virginia Beach Convention Center load-out April 29, 2019 SITW Festival break-down,clean up and roll-out May 2, 2019 April 9, 2019 19 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) SOMETHING a CC # t rk » APRIL 26, 27 & 28 00 VIRGINIA BEACH, VA o4. MMM.SOMCTM2 MIWATER.COM J- • Questions and Answers City Council Workshop—Festival Planning Update April 9,2019 Mayor Dyer expressed his appreciation to Mr. Solis, Chief Cervera and Ms. Hill for the presentation. April 9, 2019 20 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE 3:30 P.M. Mayor Dyer welcomed Alice Kelly, Interim Director—Finance. Ms. Kelly expressed her appreciation to City Council for their continued support. City's Deferred Compensation Plan Plans to transition from the VB 457 to the COV 457* "Commonwealth of Virginia,administered by Virginia Retirement System Here is an overview of the City's 457 Plan: Defining a 457 • 457 plans are supplemental defined contributions retirement plans for governmental employees • Similar to 401(k) • Voluntary contributions—pre-taxed • Tax deferred and Roth Options • Defined by IRS Code 2 April 9, 2019 21 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE (Continued) The current 457 Plan contract will expire in November 2019: Deferred Compensation--key component of financial independence • Current VB 457 established by City Council March 23, 1981 • 10-person board, financial advisor(Segal) & auditor -Plan is funded by revenue sharing and explicit fund fees • Hybrid Retirement Plan spurred evaluation of City/School 457 Plans(January 1, 2014) • Current VB 457 contract expiring: Empower Retirement (June 30, 2018-extended to November, 2019) 3 Here is a summary of the actions the Deferred Compensation Board has taken since September 13, 2017: Initial Path Forward • Deferred Compensation Board voted to move City's VB 457 Plan to COV 457 Plan Sept. 13,2017 • Briefings to City Council and School Board Dec.12,2017 • City Council actions Feb.6,2018: - COV 457 Adoption Agreement — Sheriff Cash Match Program(401a) • School Board authorized VRS Adoption Agreement Feb.13,2018 ❖ Transition process was expected to take four months and be completed no later than June 30,2018 ■ Issue with the discontinuance of the Virginia Beach Fixed Income Fund-a Stable Value Fund—to ensure a full book value settlement. a April 9, 2019 22 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE (Continued) When the Deferred Compensation Board voted to move the City to the State's 457 Plan, it was not known employees would lose money: Stable Value Fund (SVF) • A conservative investment fund made of fixed income investments with preservation of principal and interest • Due to interest rates rising,the Market value for SVFs has been less than Book value • Deferred Comp Board took a"wait and see"approach but with interest rates and the transaction fees,timing(up to 60 days)is unlikely that the status quo would enable the transfer to be at full Book value Here are the options the Deferred Compensation Board considered: Deferred Cornp. Board Reviewed Various Options 1. Status quo:Continue with Empower for short extensions with the hope the SVF market-to-book divergence closes 2. Issue a Request for Proposal for record-keeper and SVF manager with that process requiring the SVF to have a guarantee of full Book value at the end of a three-year term 3. RFP for record-keeper and separate process for SVF manager with the SVF having a guarantee of full book value after three years 4. RFP will help ensure that employees will be receiving favorable fees and rates April 9, 2019 23 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE (Continued) Things that won't change • Deferrals through payroll deduction—pre tax • Investment offerings including Target Date Options • Board Oversight of the Plan Here are the Next Steps: Next Steps • Communication provided today to employees/participants • Issue RFP and evaluate • If new vendor is selected,transition to new record-keeper • At end of the new contract term,transition to COV 457 plan 8 April 9, 2019 24 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE (Continued) The next three (3)slides provide information on the COV 457 Council Decision: COV 457 Council Decision • Next two slides explain decision to move to the COV 457,as approved by City Council • Will discuss if needed 9 Overview of the COV 457 Plan • Professionally managed and based on best practices - Collective Investment Trusts instead of mutual funds - White Labeling instead of named fund - Explicit fees instead of implicit fees • Fund selection and record keeper are separately managed - VRS regularly reviews record keepers and utilizes a competitive procurement process to obtain services - Current record keeper is ICMA-RC - VRS manages investments separately from record keeper • Significant cost savings - Fund fees are generally lower due to the size of the COV 457 Plans and use of passively managed funds - Over$2.95 billion under management compared to$280 million for City • A dedicated representative for employee education 10 April 9, 2019 25 CITY MANAGER'S BRIEFINGS DEFERRED COMPENSATION PLAN UPDATE (Continued) Advantages for Managed Participants • Cost savings—avoid 45 basis points for management paid today(in addition to the fund fees) • Target date funds provide the"do-it-for-me"all in for 8 basis points (plus annual record keeping fee of$30.50) • On-site representative can assist with understanding options • Example of saving for a$100,000 portfolio: —Current average fund fee of 60 basis points plus management fee of 45 basis points Annual cost of 51.050 —Under COV 457 target date fund fee of 8 basis points plus$30.50 annual record keeping fee= 5110.50 —Annual savings of$939.50 from fees —Over 30 years the participant will have the additional value of investments of about$74,000 over that period(assuming 6%return) 11 Mayor Dyer expressed his appreciation to Ms. Kelly for the presentation. April 9, 2019 26 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— JUVENILE AND DOMESTIC RELATIONS COURT 3:39 P.M. Mayor Dyer welcomed Honorable Phillip C. Hollowell, Presiding Judge—Juvenile &Domestic Relations District Court. Judge Hollowell expressed his appreciation to City Council for their continued support: HU 84,,. Juvenile & Domestic Relations District Court Budget Workshop April 9, 2019 Philip Hollowell, Chief Judge Here is the Juvenile&Domestic Relations District Court Organization Summary: Juvenile & Domestic Relations District Court Organization Summary • Organization — 37 state funded FTEs in the Clerk's Office — 2 part-time wage/contract staff funded by City — 6 Judges as of July 1,2019 —JDR jurisdiction includes custody,visitation,support, juvenile delinquency,abuse and neglect,foster care, criminal cases where victims are children or family members,and protective orders — 62,000 hearings held for over 27,000 cases filed last year — Nearly 3000 newly licensed driver's attended a Driver's License Ceremony — Total Budget$180,649 April 9, 2019 27 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— JUVENILE AND DOMESTIC RELATIONS COURT (Continued) Here is the FY 2019-20 Programmatic Budget: FY 2019-20 Programmatic Budget Contracted Manpower Contractural Services s Other Charges Here is an overview of Juvenile&Domestic Relations District Court Operating Budget: Juvenile&Domestic Relations District Court Operating Budget Program Unit FY 18-19 FY 18-19 FY 18-20 FY 19-20 Change FY 19 Amended FTE Proposed FTE Amended to FY 20 Proposed Personnel(part- time contract $28,000 NA $28,000 NA $0 0% staff) Operations $153,918 NA $152,649 NA $1,269 (.8%) Total $181,918 0 $180,649 0 $1,269 (.7%) April 9, 2019 28 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— JUVENILE AND DOMESTIC RELATIONS COURT (Continued) Here is an overview of the Juvenile&Domestic Relations District Court Major Changes/Budget Highlights: Juvenile&Domestic Relations District Court Major Changes/Budget Highlights ➢ No major changes were made to the department's budget. ➢ Over the last three years,20%of non-personnel operating expenses have gone unspent. ➢ $138,621 collected and disbursed to the City for various services or fees. Here is an overview of Initiatives Underway& Conclusion:Judge Hollowell advised a salary supplement was requested for a 15%increase for the Clerk's Office staff members; however, it was not funded: Initiatives Underway&Conclusion ➢ A salary supplement of$207,000 was requested but not funded in this budget process. This additional funding would give each Clerk's Office staff member a 15%salary supplement. ➢ It is difficult to provide a basic level of service to the community with an employee only staying an average of 1.5 years and resigning due to pay. ➢ The Clerk's Office continues to purge and expunge records according to statutory guidelines to help with the space issues. ➢ The Clerk's Office also continues to scan documents and will begin to accept electronic filings in the next year. Mayor Dyer expressed his appreciation to Judge Hollowell for the presentation. April 9, 2019 29 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PLANNING AND COMMUNITY DEVELOPMENT 4:11 P.M. Mayor Dyer welcomed Robert J. Tajan, Director. Mr. Tajan expressed his appreciation to City Council for their continued support: 0fr H:4! yri) t ti\L"tty..til' Planning and Community Development Budget Workshop April 9, 2019 Robert Tajan Here is the Planning and Community Development Department Organization Summary: Planning and Community Development Department Organization Summary — — 141 FTEs — 5 Divisions • Director's Office, r .,� ' • Planning Administration, ,r_ , • Zoning Administration, • Permits and Inspections, 1 • Development Services Center • Strategic Growth Areas (includes Parking Management,Mass Transit Operations,Comprehensive and Transportation Planning) General Fund Budget Request $18,990,898 -Over 35,000 building permits; Total Proposed Budget-All Funds 100,000 building inspections;2800 $25,784,492 plans reviewed by the DSC. April 9, 2019 30 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PLANNING AND COMMUNITY DEVELOPMENT (Continued) Here is the FY 2019-20 Programmatic Budget: FY 2019-20 Programmatic Budget $1,154,830\551,567 $1,287,566 $1,356,202 $5,638,764 2,371,819 1.111111111111S , 4%1h'$6,979,883 $1,173,913 Director's Office ■Planning Administration Zoning Administration ■Developments Services •Permits and Inspections e Strategic Growth Areas Mass Transit Operations 253 Parking Enterprise Fund 152 Tourism Investment Program Fund Here is an overview of Planning and Community Development Department Operating Budget: Planning and Community Development Operating Budget Program Unit FY 18-19 FY 18-19 FY 19-20 FY 19-20 Change FY 19 Amended to Amended FTE Proposed FTE FY 20 Proposed Director's Office $1,689,008 15 $1,551,567 16 Planing Services (137,441) (8.0%) Planning Administration 1,370,235 13 1,287,566 12 182,669 (6%) (Current Planning) ) Zoning Administration 1,257,902 14 1,356,202 16 98,300 8.0% DSC 2,383,003 25 2,371,819 25 (11,184) (.5%) Bldg.Permits and 4,233,360 54 4,269,948 54 36,588 1% Inspections Strategic Growth Areas 972,475 8 1,013,076 9 40,601 4% Transportation Planning 215,336 1 160,837 2 (54499) (25%) Mass Transit 6,234,227 0 6,979,883 0 745,656 12% General Fund row $18,355,546 130 $18,990,898 134 253 Parking Enterprise 5,089,989 7 5,638,764 7 548,775 11% Fund sszt ursm Imeamem 548 0 200 1, , 1,154,830 0 Program Fund (45,718) (3.8%) Drpmtnmee rant $24,646,083 137 $25,784,492 141 ABPeM April 9, 2019 31 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PLANNING AND COMMUNITY DEVELOPMENT (Continued) Here is an overview of the Planning and Community Development Department Major Changes/Budget Highlights: Planning and Community Development Major Changes/Budget Highlights > Added 4 FTE > 1 FTE-Customer Service($50,451) ➢ 2 FTE-Zoning Code Inspector-supporting Short Term Rental Program($84,734) ➢ 1 FTE-Planner-Reallocation of Transportation Planning position($54,499) ➢ New HRT Bus Route 24 Kempsville Corridor($291,456) beginning October,2019 ➢ HRT Service Cost Increases($454,200) ➢ Decrease Software and Support as part of IT CIP Accela Sustainment Strategy Decrease support of conversion of historical paper document to digital records.($148,885) Here is an overview of Initiatives Underway& Conclusion: Initiatives Underway and Conclusion ➢Short Term Rental regulations,adopted in January, effective in November requires enforcement, tracking of registrations,compliance reporting and program evaluation. Plans for these activities are underway. ➢Parking Enterprise will gain responsibility for facilities at Central Beach and Convention District. > Permit fees cover(but do not exceed) operations of permits and inspections as required by Code of VA. April 9, 2019 32 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PLANNING AND COMMUNITY DEVELOPMENT (Continued) Initiatives Underway and Conclusion D Sea level rise,climate change and stormwater management and environmentally challenging sites add complexity to the review and construction process. >City Council and Boards and Commissions will utilize new Legislative Management System in upcoming months. ➢Preparing for public engagement for Comprehensive Plan update and Zoning/Development Code updates to address citizen interests,best practices,recurrent flooding and sea level rise. Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation. April 9, 2019 33 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS 4:33 P.M. Mayor Dyer welcomed Mark A. Johnson, Director. Mr. Johnson expressed his appreciation to City Council for their continued support. PUBLIC WORKS u w Public Works Budget Workshop April 9, 2019 Mark A.Johnson,P.E., Director PUBLIC WORKS Public Works Mission Statement The skilled and professional people of the Department of Public Works provide total life - cycle management of the public Aii infrastructure and key essential _is _4. services. We succeed through the f - --F1 .f'o proper management of programs and resources to enhance the health,safety and welfare of the 4 residents,businesses and visitors of the City of Virginia Beach. April 9, 2019 34 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) Here is an overview of Public Works Core Infrastructure Programs and Budget Drivers: PUBLIC WORKS Overview • Public Works Core Infrastructure Programs — Stormwater Management(Engineering/Operations) — Transportation(Engineering/Operations) — Facilities Management — Fleet Management — Waste Management(Operations Support/Waste Management) — Beach Management — Department performing at a high level within budget However Budget Drivers are... • Increasing costs to maintain infrastructure and provide services • Increasing requirements for Stormwater • Transportation funding challenges • Management of City facilities is becoming critical • Waste Management revenues not keeping up with costs Here is the Public Works Department Organization Summary: PUBLIC WORKS Public Works Organization Summary o ew%01En-S PTEs Oinlast Mot*Johnson PI num r* o..rws.r.r Cw1Y. tsYsr I �Arnow��Plh [7roxr•Ir nes I L a ..'+sr 14=1•14=1•16••••••••••••Pr ..1• ry- PiEw �T•...1.na. 1swrP.pr i 6106,066. ..0101111. r � � rYt� r.s��0r.r.. Tyt4r11�Mr I r rw�rr q.Y[YY1n� p-MCa � bwtosr � Ce1rc Jr.,.1.r.. I d--- /nt r... DOw.... Trtss I i I �° - `w=1 Torr.853.81 FTEs a---1 April 9, 2019 35 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) The pictures below illustrate a few recent achievements: PUBLIC WORKS Recent Achievements Lesner Bridge irapyg(S rs,Housing -+.Resourcee'f • Center •. i • Windsor Woods Canal Parks&Recreation Administrative Bulldi r1 1,4j.+71: ri 9 111 I z af' -wWt - Here is FY20 Revenue: PUBLIC WORKS FY20 Revenue W ManyemeM Fane hrlu ane9«na oorsM Toul%minre0tmentprynm nh$36,399,3x2 $3,x35,299 FUM Gnnb Con0oltl0ted FUM 35% 2% $2,64026 $20,005 0.01% 5a39rtl6e Sp63h156r973e S9ornwrt4r UtYq FUM $4 $40,692,034 $403.064 03314 City Gar44 In tenial Serhe M $14335.156 7% Fuel In$0449100 FUM yam.: `. $5.669.660 GenenlfuM x% $3,21 113 VDOT GenenItlty Support $44,500,793 $90.974059 25% x9% Total Revenue-$197,422,676 April 9, 2019 36 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) Here is FY20 Expenditures: PUBLIC WORKS FY20 Expenditure storm Water U9In,Fund WM2..1 2.32531. Waste Ma na ge,uit Fund S38,1 Park,and:26 inti nFun6 3 Pr2g 9 Funamtourisms Ism+ GenenIFUM n Gran Fund S.b wl.eal $.20 000 e4116 Sannnmge Spe.ui Service O,.a Kas� Revenue CM Ga i o.z3v Fuel Internal Sarum FUM 35,.),810 $133FULse LSe% 7.26% Total Expenditure-$197,422,676 Here is an overview of Public Works Operating Budget: PUBLIC WORKS Public Works Operating Budget Program FY18-19 FY18-19 FY19-20 FY19-20 Change FY19 Unit Amended FTE Proposed FIE Amended to FY20 Gmatal Fund 70.982.549 47188 86,491,991 5.90.88 15,509,442 219% Wast. Management Fund 36,657,766 157.00 38,199,122 157.00 1,541,356 4.2% Pans and Recreation Fund 3,235,299 4.00 3,235,299 4.00 0 0.0% Tourism investment Program Fund 2,931,017 19.00 2,898,128 19.00 -32,889 -1.1% 5.4'409 5001 Service District 34481 R.v.nue 844,490 3.00 463,064 3.03 -381,426 -13.2% Grant Consolidated Fund 20,000 0.00 20200 0.00 0 0.0% Storm Water UtNry Fund 42,402.136 204.00 45,62,034 9920 3,489898 8.2% Coy Garage Internal Service Fund 13,890,584 80.00 14,333,158 81.00 442,574 3.2% Fuel Internal Service Fund 5,681,880 0.00 5,889,880 0.00 208,000 3.7% Total 176,645,721 938.88 197,422,676 953.88 20,776,955 11.8% April 9, 2019 37 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET) — PUBLIC WORKS (Continued) The next three (3)slides provide an overview of the Major Budget Changes: PUBLIC WORKS Major Budget Changes Building $340,808 4 In FY18,Building Maintenance identified the need for Maintenance 12 additional FTE's with associated equipment and Phased Staffing support.The FY20 budget proposes the final phase of Plan increased staffing.4 FTEs are requested(1 Electrician, 1 RVAC Mechanical Engineer,1 Painter,1 Plumber). Building Maintenance currently maintains 4.8M SF of facilities with 96 tradesmen. IFMA standard of 1 tradesman per 47,000 SF requires 103 tradesmen. Reorganization of $14,294,540 105 To maximize the ERU for the CIP projects,the Mosquito the Stormwater Control,Street Sweeping,Surface Water Regulatory Utility Fund Compliance,Project Management and a portion of Operations were reallocated to the General Fund.The reallocated was$14.3M and includes 105 FTEs.This will be offset by a proposed real estate tax increase of 1.5C and the redirection of the previous General Fund transfer(1C)to the CIP.The General Fund will retain the 2.SC to support these operations going forward. PUBLIC WORKS Major Budget Changes Proposed Amount Stormwater Project $834,547 6 6 FTEs(4 Engineer Ills,1 Engineer IV,1 Management Construction Inspector)proposed to support the Stormwater Project Management&Construction and Engineering divisions.There are 33 additional projects in the proposed FY20 CIP and these positions are necessary for the support of the projects. Regulatory Compliance $811,785 4 4 FTEs(Engineer)to support the Surface Water Regulatory Compliance and the MS4 permit.The Surface Water Regulatory Compliance team supports the Virginia Storm Water Management Program(VSMP)and Virginia Erosion and Sediment Control Program(VESCP). April 9, 2019 38 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) PUBLIC WORKS Major Budget Changes Proposed Amount FTE Explanation Mechanic Ill $76,808 1 The number of pieces of equipment has increased by 110 items.The continued use of grants and expanding programs results in an increase in the need for the maintenance and repair. Here is an overview of the Waste Management Fund with a proposed$2.00/month increase: PUBLIC WORKS Waste Management Fund • Proposed rate increase of$2/month will Fiscal Year Rate Fund provide for on-going equipment FY11/12 $10.00' General Fund replacement FY12/13 $10.00` Special Revenue • Will fund radio replacement FY13/14 $21.36• Special Revenue • SPSA • Budget developed on$59/ton FY14/15 $21.36• Enterprise Fund • SPSA does not approve rate until FY15/16 $21.36" Enterprise Fund May • Rate could go as low as$57/ton FY16/17 $23.00" Enterprise Fund FY17/18 $23.00" Enterprise Fund FY18/19 $23.00 Enterprise Fund FY19/20 $25.00 Enterprise Fund P4 (Proposed) *The city received funding from SPSA as part of the Ash&Residue • Agreement •'The Waste Management Fund received General Fund support because Q �• �' the 5P5A Ash&Residue agreement expired April 9, 2019 39 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) Here is the Fee Comparison with Other Municipalities: PUBLIC WORKS Fee Comparison with Other Municipalities $31b3 .... $10.1) $3019 55 ' ilililli 55 5u, v,mona v gna Bea, Norf. Hampton ill. Portanial. Mewpon News The Integrated Stormwater Program encompasses Water Quality&Regulatory Compliance, Flood Control and Operations&Maintenance: PUBLIC WORKS Integrated Stormwater Program Water Quality& Regulatory Compliance Flood Control °41.01 ._ A _ ler ,,-_,.... Operations&Maintenance ° April 9, 2019 40 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) Here is an overview of the Stormwater FY20 Proposed Operating Budget: PUBLIC WORKS Stormwater FY20 Proposed Operating Budget 1.Increase CIP funding by shifting operational expenses to the General Fund 2.Transfer$14.3M of Stormwater Operating expenses to the General Fund paid for by the Real Estate Tax dedication. This allows for the Increase of Enterprise Fund revenue bonding capacity • The IC Real Estate Tax Dedication(FY18)Is re-directed to the General Fund to cover the transfer of Stormwater Operating expenses-45.7M • Proposed FY20 Real Estate Tax Increase of 1%<4&5111 3. Additional 1 cent rate increase In ERU fora total proposed rate Increase of 3 Si C each year over the next 6 years remains In the Enterprise Fund FY20 Proposed Budget Expenditures Remaining in $24,337,883 Stoemwater Fund Amount Available for CIP $21,554451 Projects(Pay-Go)/Debt Service payments Total Proposed Budget $45,892,034 The goal of the FY20 Proposed Operating Budget is to increase the funding in Pay-Go for the CIP and future debt service: PUBLIC WORKS Stormwater FY20 Proposed Operating Budget Revenue Expenditure Federal Transfers 52% :st ° ns RetirHealth592 47. Total-$45,892,034 FTEs-99 April 9, 2019 41 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) The ERU Fee History graph shows the blue line as the current rate and the red line being the 31/2 cent increase: PUBLIC WORKS ERU Fee History 98 63 28 50 93 58 433433 3 flag flM frn ivli fla flM H15 me.Fry fill flA fila RM fv33 pfn ink [v]5 Here is an overview of the Goals for FY20: PUBLIC WORKS Goals for FY20 • Continue to move Stormwater program&SLR forward • Progress Transportation projects • Accomplish Beach replenishment projects • Utilize technology to increase department efficiency .31 4 April 9, 2019 42 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— PUBLIC WORKS (Continued) PUBLIC WORKS Discussion Mayor Dyer expressed his appreciation to Mr.Johnson for the presentation. April 9, 2019 43 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— INFORMATION TECHNOLOGY 4:57P.M. This brief was rescheduled due to time constraints. April 9, 2019 44 v c 1s • Eiy c.,,, iC� VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 9, 2019 Mayor Robert M Dyer called to order the SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the City Council Chamber, Tuesday, April 9, 2019, at 5:00 P.M Council Members Present: Jessica P.Abbott, Mayor Robert M. Dyer, Barbara M Henley, Louis R. Jones, John D. Moss, Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None April 9, 2019 45 ITEM II.B MAYOR'S CALL FOR FORMAL SESSION ITEM#69105 Mayor Dyer read the Mayor's Call for the SPECIAL FORMAL SESSION: April 5, 2019 "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL: Tuesday,April 9,2019 5:00 P.M. City Council Chamber Building 1, City Hall, 2nd Floor 2401 Courthouse Drive The purpose of this SPECIAL FORMAL SESSION is to vote on the Ordinance to AUTHORIZE the City Manager to EXECUTE an Agreement with the Virginia Beach School Board re use of school buses during Something in the Water Festival,APPROPRIATE$350,000 in estimated reimbursements and remove the Sunday time restriction. Immediately following, City Council will convene into CLOSED SESSION for the purposes of City Council review of the submissions to fill the vacant Beach District City Council seat and identification of those individuals to be interviewed. Sincerely, s/ Robert M. Dyer Mayor" cc: City Manager City Attorney City Clerk Deputy City Managers Communications Office April 9, 2019 1IA•BE,i , . ,.1, ‘" L 04 r,A City of Virginia Beach c 4.- 'Pt, ti, OF OUR NATION i4 VBgov.com Robert M. Bobby"Dyer MUNICIPAL CENTER MAYOR BUILDING 1 April5, 2019 2401 COURTHOUSE DRIVE P VIRGINIA BEACH,VIRGINIA 23456-9000 (757)385-4581 CELL(757)749-4659 bdyerC vbgov.com HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL: Tuesday,April 9, 2019 5:00 P.M. City Council Chamber Building 1, City Hall, 2nd Floor 2401 Courthouse Drive The purpose of this SPECIAL FORMAL SESSION is to vote on the Ordinance to AUTHORIZE the City Manager to EXECUTE an Agreement with the Virginia Beach School Board re use of school buses during Something in the Water Festival, APPROPRIATE $350,000 in estimated reimbursements and remove the Sunday time restriction. Immediately following, City Council will convene into CLOSED SESSION for the purposes of City Council review of the submissions to fill the vacant Beach District City Council seat and identification of those individuals to be interviewed. Sincerely, y-ec.,/ Robert M. Dyer Mayor Cc: City Manager City Attorney City Clerk Deputy City Managers Communications Office 46 ITEM II.D.1 RESOLUTION ITEM#69106 Upon motion by Council Member Rouse seconded by Council Member Wilson, City Council ADOPTED Ordinance to AUTHORIZE the City Manager to EXECUTE and Agreement with the Virginia Beach School Board re use of school buses during Something in the Water Festival,APPROPRIATE$350,000 in estimated reimbursements and remove the Sunday time restriction. Voting: 8-1 Council Members Voting Aye: Jessica P.Abbott,Mayor Robert M.Dyer, Barbara M Henley, Louis R.Jones, Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Voting Nay: John D. Moss Council Members Absent: None April 9, 2019 1 AN ORDINANCE TO AUTHORIZE THE CITY 2 MANAGER TO EXECUTE AN AGREEMENT WITH 3 THE VIRGINIA BEACH CITY PUBLIC SCHOOLS AND 4 TO APPROPRIATE MISCELLANEOUS REVENUE 5 6 WHEREAS, the safe and efficient movement of people is a public purpose; and 7 8 WHEREAS, Virginia law allows a local governing body to enter into an agreement 9 with the local school board to use school buses; and 10 11 WHEREAS, the Something in the Water Festival has committed to reimburse the 12 City for the actual costs of the use of school buses 13 14 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA BEACH, 15 VIRGINIA, THAT: 16 17 1 . The City Council hereby authorizes the City Manager or designee to execute 18 an agreement with the Virginia Beach School Board consistent with the 19 requirements set forth in § 22.1-82 of the Code of Virginia and Policy 7-52 of 20 the School Board for the use of school buses during the Something in the Water 21 Festival, provided the agreement is approved for legal sufficiency by the City 22 Attorney and the agreement provides the bus drivers are to be volunteer only, 23 the buses are cleaned and inspected by a third party or supervisor at the 24 conclusion of the Festival, there will be a placard disclosing the video 25 monitoring from the interior bus cameras. 26 27 2. $350,000 in estimated reimbursement from the Something in the Water Festival 28 is hereby appropriated, with miscellaneous revenue increased accordingly, for 29 the costs associated with the agreement for use of school buses, provided the 30 City Manager or designee is directed to reduce this appropriation and the 31 estimated revenue to the amount of the total costs of the agreement authorized 32 in #1, supra, when the amounts are known and the work completed. 33 34 BE IT FURTHER ORDAINED, THAT: 35 36 In addition to the requirements above, the authorization for the City Manager to 37 execute the agreement with the School Board is conditioned upon: 38 a. The Virginia Beach School Board approves the agreement for the use of the 39 school buses; 40 b. The agreement requires the Sunday shift for bus drivers shall conclude on or 41 prior to 7pm; and 42 c. The Something in the Water Festival provides proof of liability insurance, self- 43 insurance or other indemnity satisfactory to the City's Risk Manager for full 44 liability coverage of the City at no cost to the City. Adopted by the Council of the City of Virginia Beach, Virginia on the 9th day of April , 2019. Requires an affirmative vote by a majority of all of the members of City Council. APPROVED AS TO LEGAL SUFFICIENCY: , / gl • ' ''-y' Office CA14722 R-4(Removal of Sunday Hour Restriction) April 5, 2019 47 ITEM#69107 Mayor Robert M Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purposes: PERSONNEL MATTERS: Discussion, consideration, or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body pursuant to Section 2.2- 3711(A)(1) • Interim Appointment:Beach District City Council Vacancy April 9, 2019 48 ITEM#69107 (Continued) Upon motion by Council Member Rouse, seconded by Council Member Wilson, City Council voted to proceed into CLOSED SESSION at 5:43 P.M. Voting: 9-0 Council Members Voting Aye: Jessica P.Abbott, Mayor Robert M Dyer, Barbara M Henley, Louis R. Jones, Shannon DS Kane, John D.Moss, Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None Closed Session 5:43 P.M. —8:38 P.M. April 9, 2019 49 ITEM II.F CERTIFICATION ITEM#69108 Mayor Dyer RECALLED the SPECIAL FORMAL SESSION to order at 8:38 P.M Upon motion by Council Member Wilson, seconded by Council Member Abbott, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 9-0 Council Members Voting Aye: Jessica P. Abbott, Mayor Robert M. Dyer, Barbara M. Henley, Louis R.Jones, Shannon DS Kane, John D. Moss,Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None April 9, 2019 GANG BE'40 le m` >: R Z k so` _ * 4. J OF 00, No:O"S RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM#69107Page 48 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW,THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that,to the best of each member's knowledge,(a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. ilk i kiL I Amanda :arnes,MMC City Clerk April 9, 2019 50 ITEM II.G ADJOURNMENT ITEM#69109 Mayor Robert M. Dyer DECLARED the City Council SPECIAL SESSION ADJOURNED at 8:40 P.M. /1°I,er . e jug- Chief Deputy City Clerk a,JA11\12k nda Barnes, MMC Robert M.Dyer City Clerk Mayor April 9, 2019