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APRIL 23, 2019 WORKSHOP MINUTES % 7 .Q x � ate; r y J UR „ O <„,-- VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia April 23, 2019 Mayor Robert M Dyer called to order the CITY MANAGER'S BRIEFINGS, in the City Council Conference Room, Tuesday,April 23, 2019, at 1:00 P.M Council Members Present: Jessica P. Abbott, Mayor Robert M Dyer, Barbara M Henley, Louis R.Jones, John D.Moss, Aaron R. Rouse, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None 2 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS 1:03P.M. Mayor Dyer welcomed Dr.Aaron Spence, Superintendent. Dr. Spence expressed his appreciation to City Council for their continued support and turned the presentation over to Beverly Anderson, Chair— School Board: • "ti a^ 6_ VIRGINIA BEACH CITY PUBLIC SCHOOLS CHARTING THE COURSE 2019-20 Budget Presentation and 2019/20---2024/25 Capital Improvement Program (CIP) Ms.Beverly Anderson,School Board Chairwoman Mr.Farrell Hanzaker,Chief Financial Officer Mr.Tony Arnold,Executive Director Office of Facilities Services Tuesday,April 23,2019 The next several slides provide an overview of the Operating Budget: OPERATING BUDGET: $790 MILLION • Continued support of our technology initiative • Continued roll out of .v • �,�; all-day Kindergarten e'Z' ` Ili� � Focus on safety and • security tiin *^� • Focus on behavioral r .....-7 �em - r 'i support ` • Focus on Special Education needs in" • CIP planning April 23, 2019 3 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) School Operating Fund Revenue Sources ($789.5 Million) Additional Funds $6.209.000 Federal 0 8% Olher Loral $12.200.= 53.758.341 1.5% 0.5% Stale Sales Tax 578.981,847 10.0% State 5284.825.537 36 1% Local Contnpuuon 5403.543.137 51.1% School Operating Fund Major Category Classification Technology Administration.Attendance and Pupil 35,781,044 Health Transportation 4.5% 26.211,585 39.500,098 3.3% 50% Operations and Maintenance 4 ` 93.708.519 11.9% �..- Instruction 594,326,613 75.35. April 23, 2019 4 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) School Operating Fund Expenditures by Type Other $24,C , TrengS1 211 22,0ro76Funds Capal Oufay 55 902,097 3.09% 1.58% 0.75% Melene1s and SupTfies 530.907,189 Land.Structures and 3.91 Improvements is ,353 3 500%3 O.OYe Purchased Services 569.975.587 6.33% FrI ge Benefits - $162.515.251 23 12% Personnel Services 5483 117,557 61.19% V I R G I N I A BEACH CITY P L' B L I _ S C H G G l 5 Here is the Budget Outlook—Significant challenges: BUDGET OUTLOOK • Significant challenges • Lack of funding for capital improvements • Lack of competitive pay for Virginia teachers • Inability to restore state L funding to pre-recession I _ . levels 104 fe • The number of unfunded mandates passed down Ufrom the state = I --- - ----.------ , I R u 1 ,1 1 4 8 E 4 ( M <. ITT F l - - April 23, 2019 5 CITYMANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)- VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) This slide shows Virginia Beach Public City School teachers average salary ranked 32'"r in the country: 24 New Hampshire 556,616 24 Mame 5222,000 25 'hshingtou $56,089 25 Wyoming 5219,800 I 26 Ohio 555,749 26 North Dakota 5202,100 27 Utah 555,316 27 Vermont 5195,400 28 Tens 555,126 28 New Mexico 5186,600 ' 29 Kentucky 554,663 29 Texas 5185,800 30 Montane 554,385 30 South Dakota $181,800 31 North Dakota 5_5-3-67_8, 31 Want 5177,700 1 32 Vieth& i 32 Georgia $175,500 33 Mame 552,394 33 minis 5174,300 34 Arkansas 551,515 34 North Carolina 5173,500 • 35 Nebraska 551,514 35 Peimsylvania 5168,500 36 South Carolina 551,508 36 South Carolina 5158,800 37 Indiana 550,715 37 Tamessee 5158,400 38 Florida 550,690 38 Nebraska 5157,800 39 Alabama 550,513 39 Missouri 5153,000 40 Tennessee 550,462 40 tuuwee 5145,300 41 Missouri 550,232 41 Michigan 5143,100 42 New Mexico 549,030 42 Kentucky 5138,800 43 Idaho 548,882 43 Iowa 5138,500 44 Kansas 548,837 44 Kansas 5134,200 45 West Virginia 548,173 45 Indiana 5133,700 46 North Caroline 547,941 46 Ohio 5132,900 47 Oklahoma 547,326 47 Alabama 5126,600 48 Arne 547,218 48 Mississippi 5122,500 49 Colorado 546,155 49 Arkansas 5121,800 50 Mississippi 544,196 50 Oklahoma 5119,300 51 South Dakota 543,765 51 West Virginia 595,300 Note:Removing PD 8(NOVA)-similar to Maryland instructional pay-would reduce VA state average about 56,000, oinking Virginia in the bottom 5 states. Here is an overview of local, state and federal K-12 expenditures: Localities Have Increased Their Share of K-12 Expenditures Share of Virginia K-12 Operating Expenditures III ' ' ' ' ' ' 2.9 211111 2011 21112 21113 2014 2015 1l{, 114,1' •Local •State a Federal Source:Superintendent's Annual Report,Table 15 April 23, 2019 6 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) For the second years in a row, all VBCPS are accredited and have a 93%graduation rate: OUR SUCCESSES . _ i ill iii i ii 11 1 11\il VIRGINIA BEACH AOC PUBLIC SCHOOLS CNNi`iNG THE COURSE Here are a few of the Full-Day Kindergarten Benefits: FULL-DAY KINDERGARTEN Benefits: I"_,c - •• Increases student j a"s' achievement • i*`" ND . • Prepares students for rigor = 6 r�� y i• `'o'-�! ® in first grade vp t.. -ji44. • Full-Day Kindergarten is a ` good investment * -- ,j (Investments in quality _ W- .' • • , ' , �im a_ early childhood programs , • generate returns of 3-to-1�)1., s' - ,. or even higher,which �"�� translates to$3 saved for every$1 invested.) i April 23, 2019 7 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) Additional resources have been put towards increasing School Safety and Behavioral Health: SCHOOL SAFETY AND BEHAVIORAL HEALTH 41^ • t_ I b f. 11 Y 4 EMPHASIS ON SPECIAL EDUCATION ecal , ;, .Lid •' 4; .' t Education•- April 23, 2019 8 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) 13 CAPITAL IMPROVEMENT NEEDS r f"• -.'' 4,, ..In ttno , fr., • ,.„,,, . `" �1 - _ \ � .� - , 40 Ms. Anderson turned the presentation over to Tony Arnold, Executive Director—Office of Facilities Services. Mr.Arnold provided an update on CIP Highlights: CIP Highlights Projects Under Design/Constructio CIP# Construction School Construction Start Complete 1-035 2017 John B.Dey Elementary School Modernization(1956) 2020 1-043 2018 Thoroughgood Elementary School Replacement(1958) 2020 1-056 2018 Princess Anne Middle School Replacement(1974) 2021 Total 3 Schools-$138 Million April 23, 2019 9 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) Here is an overview of"This CIP": What's In This CIP John B.Dey Elementary School Modernization F . Thoroughgood Elementary School Replacement Princess Anne Middle School F -_._ cc^rpletior, Renovations&Replacements Projects r.t Energy Performance Contracts—Phase II Plaza Annex Office Addition I - - -winter 2021 completion Elementary School Playground Equipment Replacement Princess Anne High School Replacement I .I - !1 opening date 2026 Bettie F.Williams/Bayside 6th(Grade 4-6)Replacement ✓�ded($1 Million of$59.5 Mllion),opening date TBD NIA B E A C ,, CT 1 t- B L , L SCHOOLS The next three (3)slides provide an overview of CIP Funding: CIP Funding Total Cost(induding appropriations to date) $412,431,000 Year 1(2019/20) $56,791,000 April 23, 2019 10 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)- VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) Funding Sources Virginia React('It3 Public Schools F1'2019/20-F1'2024/25 Capital Imp r0lement Program(('1P1 Starch 5.2019 i i 1 aaiag Saone 2094 .2525]21 223124 2024/25 Cham Bonds 32,300.000 32.300,000 32,300000 32,300,000 32.300,000 32.300000 Sondbridge 3.591,000 3,591.000 3,591.000 3.591.000 3.591,000 3,591.000 Public Family Revenue 15,000.000 0 0 0 0 0 Bonds PayGo 0 1.00000 1,500,000 1.500.0110 2.500.000 3.500.000 mlem(24(0or Poopeoy 150,000 0 0 0 0 0 Energy Perfor11u1na< 5000.000 5.000.000 5.000,000 0 0 0 Contracts Funding • • • State Construction Gants 0 0 0 0 0 0 • Loner)Fund 0 0 0 0 0 0 Sdmol Special Reserve 750,000 0 0 0 0 0 FuBalance _ Total S 36,791,000 S 41,991.000 S 42,391000 S 37,391.000 S 30,391,000 S 39,391,000 (Flipolsa3 ayes YerAR a thaw n intim) Funding Summary OP• P.954-1 0094, rot Mpoplanum to ON 20192020 2020x021 70212022 20223021 023024 2034.025 14.042.114.aye 0404404.0414.-50001 . 144 1.0.erelM00a0mYl003 19.775000) 19.175000 5605. 10(0.0.10 1.700.000 11000.000 0930.000 2000.000 2.100.000 1404 1n4.Ca.ne.0an0w-It.2 3.00000 2203. 1000.000 200.000 200.000 500,000 25.000 MOW 100000 14]5 ]1M l 9.,EIrIw3r,NN! .1174 00341 27.49.241 0.204.241 25.•59241 1,00.000 0 0 0 0 0 145 llv0up0y00 Enem..l.r,57* 0.40094071 3247000 32.4]0.000 21,90,000 500025 0 0 0 0 0 3. Prirc•••An:I..Sl Repacemam5.41 77.073.759 ]7.5]3.759 409]5.]50 3204000 0 0 0 0 0 1.101 2000.1 MR N.54141.11.04 122330.000 4 673 000 0 421004 10.141.04 10.341000 11.441.04 10.1.5.25 14441. 1.110 Ens,.Pertermam COMM,-Phw 44 30.0 .0 30.000.04 4 54 40 15.000.000 5.00000 5.044.9 0 0 0 1.11, 00 as•M1.4.07iaa- Iiavl04-Phre II 11.225.04 11.225.04 1.325.04 7.44.25 1.500.04 1.04.000 1.74.04 1.04.04 1.94.40 1.12 nonvrsVIant•10154.04 000-NIX- Ni 50250.40 50250.40 5.550.40 0.750.04 724.40 7150.000 0.54.04 0250.04 10.40.40 1.14 •1 aro ana Mpiscemelb- O 0.t-Phra 111 34 750000, 34.750.40 4.24.40 214,40 4.]50.40 5.14.40 5.54.40 040.40 0.54.04 5.1,2 '-Ph. O w•M Repacwnl4-vrnw -Plra•II1 000/5.000 15975.40 1.40.04 0.915000 3.14.40 5.34.40 5.100.40 2500.40 204.40 1404 • in R••0 M.aYSgt 33.34.04 33.]4.04 13.300.000 0 0 0 0 0 0 1-705 Elrm0N.y SM.P19.40 1 0gy�E 0.150.40 1.74 4 .04 0 250 24,4 4 0 200. 0 250,04 250.04 24 4 .000 250.0 144 RP.wu aqua.Rh price 4q . .,,,..,.. 4.45040 I.000.04 0 0 0 0 0 0 12525 amw m 1.1. 010-200 0503021 240.2022 2025200 2023-3034 292,2025 4M2C TOTAL Ili in400161 ,4,43AS 411411 000 106.155.000 0.6.791a00 41.591.000 42491.000 37.391.000 30391.000 39 391 000 TM US S6 791 000 41 031.000 42 391 000 37.10 34.391.000 37.»1.000 ' a. c. c > p02V990 940eera•wave 0NO1) April 23, 2019 11 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— VIRGINIA BEACH CITY PUBLIC SCHOOLS (Continued) Questions Mayor Dyer expressed his appreciation to Dr. Spence, Ms. Anderson and Mr. Arnold for the presentation. April 23, 2019 12 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— EMERGENCY MANAGEMENT 1:38 P.M. Mayor Dyer welcomed Erin Sutton, Director. Ms. Sutton expressed her appreciation to City Council for their continued support.' S �� , ti:: Office of Emergency Management Budget Workshop April 23, 2019 Erin Sutton Here is the Office of Emergency Management Organization Summary: Office of Emergency Management Organization Summary Director of OEM Eon Sutton Administrative Assistant _ ShaDonna Mayfield I 1 Senior Emergency emergency Plennerl Volunteer Planner Coordinator Kim Tempesco Danielle Progen Cookie Ketcham LEmergency Planner f Total FTS's:6 Brad Killenbeck Total Budget$548,202 April 23, 2019 13 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— EMERGENCY MANAGEMENT (Continued) Here an overview of the Operating Budget: Office of Emergency Management Operating Budget Program Unit i FY 18-19 FY 18-19 FY 19-20 FY 19-20 Change FY 19 Amended FTE Proposed FTE i Amended to FY 20 Proposed Personnel $465,277 6.0 $460,583 6.0 -$4,694 -1.0% Operating/ Internal Services $85,994 6.0 $87,619 6.0 $1,625 1.9% Capital $2,852 6.0 $0 6.0 -$2,852 -100% Total $554,123 6.0 $548,202 6.0 -$5,921 -11% Here are Major Changes/Budget Highlights: Office of Emergency Management Major Changes/Budget Highlights ➢ There are no major changes expected to the budget for the Office of Emergency Management in FY2020. ➢ Our budget is mostly personnel and with the addition of the Exercise Funding during last year's budget process we are able to accomplish; ➢ Disaster Cost Recovery Training(3 days) ➢ Recovery Plan Workshop ➢ Active Shooter Exercise Support ➢ Emergency Operations Center continued upgrades for Joint Information Center and Planning Cell. April 23, 2019 14 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— EMERGENCY MANAGEMENT (Continued) Here are a few of the Accomplishments: Accomplishments • EOC&Technology Upgrades • Plan Updates — Data Improvements(Waze CCP) — Basic EOP&ESF Plans-Complete — OEM Dashboard,SharePoint — Hazard Specific Annexes-Ongoing Improvements — Recovery Framework Draft • EOC Activations • Outreach to community — Hurricane Threats-2(Michael& — Flood insurance education Florence) — Neighborhood preparedness—Civic — Special Event Support Engagement • Successful Reboot of FMA projects • Training and Exercise Program — Construction Ongoing — Oceana Pre-Airshow Exercise — Investigating Acquisitions in — Medically Friendly Shelter Exercise coordination with DPW projects — Family Assistance Center Exercise • Grant Awards(over$350,000) - Active Shooter TTX — CERT • National&Regional Conference — MF5 Supplies-OHS grant Presentations — MFS Supplies-SLEMPG — VFCA,IAEM,VEMA — UASI Interoperable Communications — VFMA (Downlink) — Generator for Fire Station 20 Here are the Initiatives Underway: Initiatives Underway • Completion of City-wide COOP • Outreach to community • City-wide Recovery Framework - Ongoing Flood insurance education • Continuation of updated Housing - Preparedness education—Disaster Elevation(Acquisition)Program Day • Damage Assessment Process- - Neighborhood Engagement Crisis Track Implementation • EOC Update and reorganization — Schools — Ongoing EOC training for city staff Facilities — Continue improvement to — Policy/EOC — Parks&Recreation • Training and Exercise Program • Ongoing City-wide EOC training - 4th of July Exercise Series • Revamp of VBCERT priorities - Ongoing Active Shooter Training • Improve Special Events Public and Exercise Safety Coordination - Commodities Distribution • Evacuation Plan Update - Recovery and THIRA Workshops • Continue to seek Grant Opportunities April 23, 2019 15 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— EMERGENCY MANAGEMENT (Continued) Here is a Summary of Priorities: Summary of Priorities • Continue to support CIP funding for improvements to the Emergency Operations Center. • Funding for ArcGIS Enterprise Licensing - it e 11111 1 Mayor Dyer expressed his appreciation to Ms. Sutton for the presentation. April 23, 2019 16 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES 1:50 P.M. Mayor Dyer welcomed Eva Poole, Director. Mrs. Poole expressed her appreciation to City Council for their continued support: "I'D y0 Department of Public Libraries Budget Workshop April 23, 2019 Eva Poole, Director of Libraries Here is the Public Library Organization Summary: Virginia Beach Public Library Organization Summary 253 FTEs 15 Divisions General Fund Budget $18,165,656 + 909 Donations $96,961 + Law Library $257,000 =Total Budget $18,519,617 ClBRARY April 23, 2019 17 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET) — LIBRARIES (Continued) • Here is the Public Library FY 2019-20 Programmatic Budget: FY 2019-20 Programmatic Budget ■ GSalarienerales&Fund Fringe Benefits $14,450,163 General Fund Operating Budget $1,648,087 General Fund Books 6 Instructional Supplies • $2,067,406 Law Library $257,000 ik909-Donations $96,961 Libraries=0.9%of City Overall Budget !BRARY Here an overview of the Operating Budget: Public Libraries Operating Budget Program Unit AmeFYIOHnded9 FY18719 FTE PropFY1920 FY19/20 FTE Change lnFY$AnamPaposeddad to wtl FY20 EO Central Library $2,565,624 44.0 92,219,579 39.5 11 66.51% Joint-Use Library 01 965 488 33.0 $1,901,271 320 .- 96.73%' 7Ansa LIN.. $5,930,974 110.5 $5,897,125 111.5 S 0 99.43461. Youth&Family Servtes(ELO) $1309,840 18.0 $1346,883 18.0 $36,834 102.81% Adult&ann's $0 0.0 $340,348 4.5 $340.348 100.00% Mministratnr 8 Records ,lnne9ement $1,943,101 20.0 02,006,084 21.0 162,983 103.24% (Support Services $4,831,936 245 $4,454,586 23.5 ($1773701 06.17% Subtotal GF 918,340,972 250.0 018,105,050 250.0 f9181 ate) 98.01% Wahab Public Law Library $262089 30 $257,000 3.0 ($5,089) 98.06% 'Fund 909-Donations 90 0.0 $96,981 0.0 $98,061 100.00% Total 218,009,001 253.0 518,519,017 253.0 (909,444) 98.32% April 23, 2019 18 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES (Continued) Ms. Poole provided an overview of each of the following Initiatives Underway: Initiatives Underway Woo g �U t _ANIS Amyl • UNDER RENOVATION LIBRARY New self-check stations were added in November 2018, allowing users to review their account, renew items, and pay fees: Initiatives Underway -fir x!is � y�t a.. TECHNOLOGY UPGRADES April 23, 2019 19 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES (Continued) "Take Home Tech", allows customers to check out WiFi Hotspots,programmable robots and telescopes: Initiatives Underway to 'AKE HOME TECH l LIBRARY Classes are taught to children to introduce them to computer programming through educational coding toys: Initiatives Underway 1 21ST .�. � CENTURY telt- SKILLS CUBETTO _ KIBO DASH & DOT r April 23, 2019 20 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES (Continued) Beginning May 1, 2019, all Virginia Beach City Public School students will have public library accounts using their school ID numbers: Initiatives Underway 1°11- VBCPS K-12 *' ; • STUDENT • ACCOUNT •INSTANT ACCESS TO • RESEARCH DATABASES • EBOOKS • ONLINE COURSES War • LANGUAGE LEARNING y�. Okay' N.,. ,. RARY A new "Bookmobile"was purchased to continue support of the Literacy Outreach Program: Initiatives Underway 1 - • Iledle lOmmet Torn Transit Cargo Van OUTREACH OPPORTUNITIES Cgirmw April 23, 2019 21 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES (Continued) Here's a rendering of the interior of the "Bookmobile": Initiatives Underway CUSTOM stoma MORE UMW WI-PI CIRCULATION WORK STATION CUSTOM SHELVING DIGITAL PRESENTATION SYSTEM UTFII M-ION BATTERY i ............... 7 I. POWER SYSTEM tib 1 I .• • IF111 \._ 10'2" in ,. CLASSROOM SEATING FOR STORM& I 241 OUTREACH OPPORTUNITIES LIBRARY The Summer Reading Challenge will reach more than 13,600 children in Title I Schools: Initiatives Underway - 'ip A � I ' SUMMER 1 I iItI11 \ A READING s ,,��'r i CHALLENGE '• i , . i` , 5'• 71% TITLE 1 AT-RISK 3RD.STH 6 5TH GRAOr.STUDENTS MAINTAINED OR INCREASED TNEIRREADING kilo ASCE<WENt SCORE April 23, 2019 22 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— LIBRARIES (Continued) is 15 4 1 ' .. _ti -�: : _ i ikar .. E- THANK YOU 14 :\ FOR YOUR - • I CONTINUED .+rte , . I SUPPORT! Aiki QUESTIONS? BRARY Mayor Dyer expressed his appreciation to Ms. Poole for the presentation. April 23, 2019 23 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— ECONOMIC DEVELOPMENT 2:07 P.M. Mayor Dyer welcomed Taylor Adams, Interim Director. Mr. Adams expressed his appreciation to City Council for their continued support: rit 0 Economic Development Budget Workshop April 23, 2019 Taylor Adams Director, Interim Here is the Organization Summary: Economic Development Organization Summary ■ Organization • 21 FTEs(1 New FTE funded by reduction in temp staffing) • 3 Divisions/Budget Units • Directors Office • Strategic Initiatives • GrowSmart • Total Budget$5,654,013 April 23, 2019 24 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— ECONOMIC DEVELOPMENT (Continued) Here is the FY 2019-20 Programmatic Budget: Economic Development FY 2019-20 Programmatic Budget $394,709 7.0% 41 , $2,759,304 48.8% a Director's Office ■Strategic Initatives Grow Smart Here an overview of the Operating Budget: Economic Development Operating Budget Program Unit FY 18-19 FY 18-19 FY 19-20 FY 19-20 Change FY 19 Amended Amended FTE Pro•osed FTE to FY 20 Pro•osed Director's $5,522,229 17 $2,759,304 18 ($2,762,925) -50.03% Office Strategic N/A N/A $2,500,000 N/A $2,500,000 N/A Initiatives Grow Smart $393,610 3 $394,709 3 $1,099 2.88% Total $5,915,839 20 $5,654,013 21 ($261,826) -4.43% April23, 2019 25 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— ECONOMIC DEVELOPMENT (Continued) Here are Major Changes/Budget Highlights: Economic Development Major Budget Changes/Highlights • Strategic Initiatives Budget Unit(15030) • Bio • Cyber • Others(Advanced Manufacturing,Logistics,Retail) • Enhanced Small Business Program • Addition of(1)FTE-Office Assistant II • Significant turnover provides opportunity to reorganize • "Bloomberg What Works Cities Grant"received by GrowSmart • $50,550(1°year funding)of a 3-year award Here are the Initiatives Underway and Conclusion: Economic Development Initiatives Underway and Conclusion •VaBeach Bio Initiative •Innovation Challenge winners • Bio-Accelerator Launch •Emerging Cybersecurity target industry sector •Growth in Transoceanic Cable opportunities •Data centers,data analytics opportunities,and new digital technology infrastructure •Addition of more Shovel Ready Site Inventory •International Marketing-Economic Development continues to be a global exercise •Enhanced Small Business and Diversity Strategy Program •757 Accelerate • Engage University translational research • Promotion of acceptable use for APZ-1/OLUCC •Viae District stabilization •Workforce development and talent attraction&retention •Virginia Beach selected to participate in Bloomberg/What Works Cities 1"Early Education Cohort to launch LENA Home •Validation of Local Economic Data • HREDA Leadership Change/MOU April23, 2019 26 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— ECONOMIC DEVELOPMENT (Continued) Questions? VIRGINIA BEACH FCnNCMIC DF1,FI')PMFNT Mayor Dyer expressed his appreciation to Mr. Adams for the presentation. April 23, 2019 27 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— AGRICULTURE 2:45 P.M. Mayor Dyer welcomed David Trimmer, Director. Mr. Trimmer expressed his appreciation to City Council for their continued support: 0.W akni VI 4 i'•y it Agriculture Department Budget Workshop April 23, 2019 David E. Trimmer, Director Here is the Organization Summary: Department of Agriculture Organization Summary .Tn» illEmma.as Coopenniretreevalen lempfAcinverson I i w am worn �omiq ]SS by m.svrc and.:ryas. —111="'' nK cooP..ana.En.aioP FT Tn obm Them osn oamPmem zo. ,n.,.which then are paid by Om slate y.p wbrls M.0 bRis the .tty ka aP..�Pqb..~tate ato ne m a mba.b. 1-A.Edea.,.. Number of FTEs—9 o• a.a,.«.MP Number of Divisions—4 Total Budget—$1,151,012 April23, 2019 28 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)- AGRICULTURE (Continued) Here is the FY 2019-20 Programmatic Budget: FY 2019-20 Programmatic Budget- 14001, 14010, 14110 Proposed Requested Funding Amount of$930,931 ■Proposed Budget funded by General Fund Revenue that offsets General Fund request FY 2019-20 Programmatic Budget- 14001, 14010, 14110 Proposed Budget Funding of$930,931 e Salaries&Fringes is Operating April 23, 2019 29 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)- AGRICULTURE (Continued) Here an overview of the Operating Budget: Agriculture Department Operating Budget Program Unit FY 18-19 FY 18-19 FY 19-20 FY 19-20 Change FY 19 Amended FTE Proposed FTE Amended to FY 20 Proposed Director's Office $316,945 3 $ 310,416 3 $ 6,529 -2.06% (14001) Extension Office 327,612 *2 330,852 *2 $ 3,240 1% (14010) Farmers Market 248,844 3 289,663 3 $40,789 16.4% (14110) Total $893,401 8 $930,931 8 $37,530 4.2% •4 positions,which are jointly funded by the state and city are not included in the FTE count of the Cooperative Extension Program budget unit beginning in Fl 2019.These positions are paid by the state,which then bills the city its proportionate share on a quarterly basis. Here is the FY 2019-20 Programmatic Budget for the Agriculture Reserve Program (ARP): FY 2019-20 Programmatic Budget- 14310 -Agriculture Reserve Program* immi,00isuuot 1111. Salaries&Fringes ■Operating *Does not include Debt Service and Transfers. For this information,please see the next slide. April23, 2019 30 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— AGRICULTURE (Continued) Here an overview of the Operating Budget for the ARP: Agriculture Department Operating Budget Program Unit FY 18-19 FY 18-19 FY 19-20 FY 19-20 Change FY 19 Amended FTE Proposed FTE Amended to FY 20 Proposed Agriculture Reserve Program 217,691 1 220,081 1 2,390 1% (14310) Debt Service 4,845,553 0 4,457,539 0 (388,014) -8 Reserves 0 0 3,698 0 3,698 N/A CIPTransfer 990,000 0 990,000 0 0 0 ARP Total 6,053,244 1 5,671,318 1 (381,926) -6% *300 acres are budgeted for purchase in FY 20.This is a decrease in the acreage intended for purchase from last year,when costs for 400 acres were budgeted. Here are Major Changes/Budget Highlights: Agriculture Department Changes/Budget Highlights > Agriculture growth in Virginia Beach continues to be strong with an estimated economic impact of$136 million in 2018. ➢ All facets of Agribusiness remain strong: production farming (crops),fruits&vegetables,tourism,farmers markets,ARP, equine,etc. > Farmers Market high profile events and community interaction make it a place to visit,shop,and enjoy activities and AG education opportunities;500,000 estimated annual attendance with 100 plus events planned for 2019. The new Ice Skating Rink was a success and will be back in the fall. April 23, 2019 31 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— AGRICULTURE (Continued) Agriculture Department Changes/Budget Highlights ➢ The Office of Farmland Preservation,under the Virginia Department of Agriculture and Consumer Services(VDACS),continues to partner with the City's Agricultural Reserve Program to offer reimbursement funding for easement acquisition costs to help further local dollars invested. ➢ Virginia Beach has been a leader in farmland preservation since 1995,being the first locality in the Commonwealth to approve a PDR program.To date,9,873 acres have been enrolled in the program representing an easement value of$5,336,128 and securing 867 development rights. Of that total,we have closed on 151.43 acres,securing 9 development rights so far this FY. Our next closing on an additional 113.07 acres,securing 9 additional development rights is imminent. ➢ Since 2008,the City has received a total of$1,431,388.66 in grant awards from VDACS to help further our local farmland preservation efforts. The remaining slides provide the Initiatives Underway and Conclusion: Initiatives Underway and Conclusion ➢ Continue focus on Agritourism(Partner with CVB) ▪ Farm Tours • Taste of the Farmers Market • Pungo Strawberry Festival— 36th year 2019 ➢ Continue Ag Educational Programs at the Farmers Market a Expose local K-5th Grade students to Agriculture,Proper Nutrition,Farm Experiences,Master Gardener Programs, Kitchen Garden and Children's Education Garden displays through demos,skits and tours via the Rural Heritage Center(RHC). April 23, 2019 32 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— AGRICULTURE (Continued) Initiatives Underway and Conclusion ➢ Continue working with local fruit and vegetable growers to assist in creating opportunities to market and sell their produce locally and increase opportunities to increase production and sales. • Farm to Library Program—6"'year • 4 libraries:Kempsville,Central,Bayside and Great Neck ▪ Friday Night Hoedowns-April through October • 8 Major Events at the Farmers Market;Harvest Fair being the largest ➢ Continue to focus on growing and developing shopping,AG Tourism,and community event venues for citizens and tourist to experience a family friendly environment. Initiatives Underway and Conclusion ➢ Continue to promote and support the numerous 4-H programs. Currently,there are 11 clubs with 253 active volunteers supported by Virginia Beach Cooperative Extension Office. ➢ Continue to support local community agriculture venues and events. ➢ Continue to support programs such as the Hampton Roads Buy Fresh Buy Local Chapter,Virginia Dare Soil and Water Conservation District,Pungo Strawberry Festival, Excellence In Agriculture,started in 1966,and the Virginia State Fair(owned and operated by Virginia Farm Bureau). April23, 2019 33 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— AGRICULTURE (Continued) Initiatives Underway and Conclusion ➢ Continue to support the growth and sustainability of AG industry in Virginia Beach. ➢ Continue to preserve farmland for future generations to sustain agriculture,preserve jobs, maintain a rural setting, provide open space,control density growth and protect q ,, • the environment. ➢ Respectfully request funding of$930,931. Mayor Dyer expressed his appreciation to Mr. Trimmer for the presentation April 23, 2019 34 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— CONVENTION AND VISITORS BUREAU 2:58P.M. Mayor Dyer welcomed Brad Van Dommelen, Director. Mr. Van Dommelen expressed his appreciation to City Council for their continued support: FY20 Proposed Budget Overview CONVENTION & VISITORS BUREAU City Council Budget Workshop April 23, 2019 VIRGIf1IR OIIVtBETMt flitACH Here is the FY20 Proposed Budget: FY20 PROPOSED BUDGET CONVENTION&VISITORS BUREAU CONVENTION&VISITORS BUREAU CONVENTION B VINIplSBUPFW mov.ovosxouvl.vr.a.v.a. FFV22O REVENUE BY FUND VONOTOlou ...RP #ln tlPRll.. V. . lTiu4en n rsti wNr FY20 EXPENDITURES BY FUND14 fit fx4xsa.im uzn P•neniel 535 901 LTORS BUREAU FTZDEXPEFOIEUIRS BY CATEGORY sa.snyu Ros. �cs xa sw vitmogi SxR, •PI�r1 �gv11•l rn�••vP NRuru VIRGInIR �BERCH uvt IR.II,x April 23, 2019 35 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)- CONVENTION AND VISITORS BUREAU (Continued) FY20 PROPOSED BUDGET CONVENTION&VISITORS BUREAU EY20 Ne PROPOSED 19001T ST DIVISION AND RIND mm9raseu if 188 08 xmmt 14 w.sa iepv m,w 5 FY20 BY DIVISION AND FUND wsn 5994,113 3.514 r.6r5716.667 ao.4 614929 t s6. C/Cam* MKS ts,nssr1 OM r6¢ 6,131,4611t6a55.66e i>%r.. 4,6-76w56 FY20 CVB PROPOSED BUDGET BY PROGRAM *r../.-.•• • 85,501 • 5ux1 n TOTAIS ae No svra.6n sMm.>m _ FY20 BY PROGRAM k P :4733, B` I 11111111. • VIRGInIR F` B i ) ,,ERCH There is a 2.2%increase proposed from last year: FY20 PROPOSED COMPARED TO FY19 AMENDED CONVENTION &VISITORS BUREAU Program FY19 FY19 FY20 FY20 Difference %Change Amended FTE Proposed FTE fromprbr Administration 1,721.892 10.00 1,854,384 11.00 132.892 7.7% Marketing 8 Communications 10,090,911 10.00 10.523,302 10.00 432,391 4.3% Tourism Group 8 Intl Sales 1,018.949 5.00 094,783 5.00 (24,168) -2.4% Visitor Information Centers 651,165 6.39 716,887 7.39 65,722 10.1% Convention Marketing B Sales 1,349,178 10.00 1,301,891 8.00 (47,287)' -3.5% Convention Services 582,893 3.00 424,630 3.00 (138,283) -24.6% Sports Marketing 1,757,088 5.00 1,808,345 6.00 51,277 2.9% Virginia Beach Convention Center 8,462,007 81.89 8,333,668 60.89 (128,339) -2.0% Resort Mgmt 8 Special Events 4,424,012 9.00 4,878,358 9.00 252,348 5.7% Reserves 8 Transfers 58,838 - 85,901 - 29.063 51.1% TOTAL CVB 28.094.713 120.28 28.720.149 120.28 625.438 24 VIRGIf1IR 4r)BERCH WE April 23, 2019 36 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— CONVENTION AND VISITORS BUREAU (Continued) The Sports Center has eleven (11)new events scheduled and thirteen (13) being negotiated: Sports Center - _-. CVIRGINIA BEACH SPORTS CENTER t # vlaGInIA = BEACH ;xivE roEE V4 1t } 3 ,„ 'AMY VIRGINIA BEACH , ✓ \\ryks( CONVENTION CENTER j if., : . ' liti I ': T1s; April 23, 2019 37 CITY MANAGER'S BRIEFINGS PROPOSED FY 2019-20 RESOURCE MANAGEMENT PLAN and CAPITAL IMPROVEMENT PROGRAM(BUDGET)— CONVENTION AND VISITORS BUREAU (Continued) Questions? viacinIR BERCH Mayor Dyer expressed his appreciation to Mr. Van Dommelen for the presentation. April 23, 2019 38 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE 3:16 P.M. Mayor Dyer welcomed Brian Solis, Assistant to the City Manager—Special Projects. Mr. Solis expressed his appreciation to City Council for their continued support: ��. � • ETH milksm. g-16 al- A cc . » APRIL 26, 27 & 28 00 VIRGINIA BEACH, VA MVVSON[TNfN6SNTM[HMl CON - City Council Informal Session Briefing—Festival Planning Update April 23,2019 Here is the Festival Update Overview: Festival Update Overview I. Overview of Festival Program and Special Event Applications Update II. Fire Department Preparations III. Emergency Medical Services Preparations IV. Emergency Management Preparations V. Questions and Answers April 23, 2019 39 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Here is the Festival Map: W T . magr, Fia ," ' 1'11111111 2019es— FESTIVAL NAP . ,'' _6 - 4y • =11. NAM POSSUM Br: VerIZOR1 SONY b 7i ve-ginia Beach Here is the Venue Map: t1.!.1 0 0 Yt �► Oa 4.1.11 awes v200.1 44" 31 i • • -0 0 00• 0 000 0 0 0 0 0 0 Lbw Eats a P. 'm on,......— 0 0 0000 V1 /YA OTAYU[ ATAAAA IC AVI VENUE - 0 monera meow warm am MAP o 0--^. 0_ O mew 0--.r MAIM POSS2AK sr: V dZOW A, SONY V7virg,rn Beam April 23, 2019 40 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Festival Update Overview •Seven primary Something in the Water Festival special event permits issued • Festival activation build-outs well-underway •Transportation Control Plan finalized • Numerous meetings with business and civic associations Here is the updated Festival line-up: 4.0 FRIDAY, APRIL 26TH CD CD SATURDAY, APRIL Mil C3): SNEAKING INTO TECH 11AM 12PM /ON TAIN A IGCA MIAIINNIAIS nun 1S1M .701.WA.An YMCAS 66556.0456.01104011 ANO IATA COMYIRSATION IIISAM TY.I RIMS THE ART OF MUSIC PUBLISHING 12PM 1PM IS TN[AMMICAN MGM A MTTAT 1210PM 130PM TM[MRM FOR EOOCATIOR MITT 0 ON[ 1PM 2PM P41NON011Al MOM 2PM 1111 two woe 1166• AAAAA S.V.Z.S.M1 T11616.NOM SPSAS1 S2TM P1TCM •CON N 130PM/PM ED[OTNED 22010 MN OUTING MUTATIONS sv6M.1000a(01[10,,010,/4.6 OW..018,04 ulw Mru,O.M.rMwiM 1 COMMUNITY SMARM TANS 430P{101 NAME O/MUTT AND TNI MN/1N [YOSVTION OF MITAMVMAN rows tow. A 111120111 PASSAGE IN {iOPM 730101 MUM.OF CMM SM.VM CONSCIOUSNESS N[02TATEOM TOO' REDEMPTION PIOi1Cl MITA VAN 10112 AMU Inman NGIM COSIN[NTION GUITAR VIECIRIA{GCM 10201 TI011 UNTO ,sMMM.iOM[TRill{iMTNMMATM.iOM ....-. MMM.SOM[TNAM{3MTNIMA7[l.[ON April 23, 2019 41 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Mr. Solis turned the presentation over to David Hutcheson, Chief—Fire Department. Chief Hutcheson provided an overview of the Fire Department Something in the Water Preparations: Virginia Beach Fire Department Something in the Water Preparations • Operations-resources assigned at venues for immediate all hazard response. • Fire Prevention Bureau—plans/permit review,tent/vendor inspections, Life Safety inspections. • Collaborative support- • EMS—Collaborative support for EMS incidents • Police-Logistical support for Police • Emergency Management—Planning,event documentation,and logistics Virginia Beach Fire Department Something in the Water Preparations Personnel Assigned Daily—116 • Command Staff-16 • Operations—46 • Fire Prevention—20 • Assigned to other agencies—20 • VBPD—15 MAT,Medics,UAS Pilots • ECCS—1 Liaison • EOC—3 Logistics • EMS-1 Liaison • Assistance from Outside agencies—14 • Chesapeake Fire Department—4 Fire Marshals • State Fire Marshal—8 Fire Marshals • Hampton Roads Incident Management Team(HRIMT)—2 EOC • FEMA—Sleeping Facilities for 75 people. April23, 2019 42 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) Edward Brazle, Chief—Emergency Medical Services(EMS). Chief Brazle provided an overview of the Emergency Medical Services Something in the Water Preparations: Virginia Beach Emergency Medical Services Something in the Water Preparations Approximately 75 volunteer and career EMS personnel daily supporting staffing of: • Ambulances and ambulance golf carts • Bicycle and ATV teams • Walking teams inside the main event location and key pop-ups (church) • Strategically-positioned medical tents (6th and 21st Street on the beach) • Lifeguard and marine services • Sentara Virginia Beach General Hospital is providing a medical tent with 16 beds, on-site at 8th Street, staffed with doctors and nurses Erin Sutton, Director—Emergency Management. Ms. Sutton provided an overview of Emergency Operations Center Preparations: Virginia Beach Department of Emergency Management Emergency Operations Center Preparations April 23, 2019 43 CITY MANAGER'S BRIEFINGS SOMETHING IN THE WATER UPDATE (Continued) M" SOMETHING '« • cc J it s rt )) APRIL 26, 27 & 28 00 VIRGINIA BEACH, VA , r WWM.SOMETMIMRINTME WATER COM City Council Informal Session Briefing—Festival Planning Update April 23,2019 Mayor Dyer expressed his appreciation to Mr. Solis, Chief Hutcheson, Chief Brazle and Ms. Sutton for the presentation. April 23, 2019 44 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS 3:44 P.M. Mayor Dyer welcomed William Landfair, Planning and Evaluation Coordinator. Mr. Landfair expressed his appreciation to City Council for their continued support: - rz Virginia Beach Planning Items May 7 & May 21 City Council Meetings �kty 4.41s: . There are six(6)Planning Items scheduled for May 7th: SUMMARY — May 7th 7 Planning items scheduled for City Council's consideration 1. Just Browsing,LLC—Lynnhaven District • Conditional Use Permit(Tattoo Parlor—Permanent Make-Up) • Recommended for Approval by Planning Commission&Staff 2. Donna and Robert German—Kempsville District `E • Conditional Use Permit(Family Day-Care Home) w..en • Recommended for Approval by Planning Commission&Staff 3. Armada HofflerTower 4,LLC—Bayside District 0sra. � ,i • Conditional Use Permit(Private University/College) �. - - "'r-- • Recommended for Approval by Planning Commission&Staff an.•,m.2 eoaw no.y,tu s. . 4. Verde Salon and Spa,LLC—Princess Anne District 2 DOnn.•.. a.a • Conditional Use Permit(Tattoo Parlor—Permanent Make-Up) •... T • Recommended for Approval by Planning Commission&Staff "•'"'°"' Wim.. .t 5. Amy Turner—Bayside District • Conditional Use Permit(Tattoo Parlor—Permanent Make-Up) / • Recommended for Approval by Planning Commission&Staff • ^' 6.Phil Kellam—Princess Anne District �$ '! >� • Conditional Use Permits(Assembly Use&Open-Air Market) / c..m,ts. - I� • Recommended for Approval by Planning Commission&Staff )0.1 April 23, 2019 45 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Just Browsing, LLC Agenda Item Council District Lynnhaven Location 1612 Laskin Road,Suite 774 Sr % '' S00 ilt of -170 r1 010— \ --.-_ r.--,,*,$:..:).;;;„,„ (;//,v al 1 t 1 a� , - u _E 1 1 r� t `• X ‘ ....... it Xt a ti .,,,,, :,. .4,, \--,,. .rwiiii Conditional Use Permit(Tattoo Parlor—Permanent Make-Up) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Just Browsing,LLC ,..7. r, ll •..----'"'- . _ i ,, �� • A Tattoo Parlor is proposed for the application of permanent make-up. • There will be one employee. • Typical hours of operation from 10:00 a.m.—6:00 p.m.,Wednesday through Saturday. • No exterior changes proposed to the building or existing signage. Just Browsing,LLC Agenda Item 1 April 23, 2019 46 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Donna & Robert German Agenda Item Council District Kempsville Location 212 Upperville Road 2 . r •! s"'w • ; , , ,.. ,,,,,,,, Nik, kw 4 i :...„ lt,/, 14: ' �° 1 Jf ;eams e Conditional Use Permit(Family Day-Care Home) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Donna&Robert German,q I p s • Applicant is proposing to care for up to 12 tI i� m children within a single-family dwelling in the Huntington Estates neighborhood. I • Applicant has over 25 years of experience in a small day care setting. 4:. • Typical hours of operation from 7:00 a.m.- 5:00 p.m.,Monday through Friday. Donna&Robert German Agenda Item 2 April 23, 2019 47 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Armada Hoffler Tower 4, LLC Agenda Item Council District Bayside Location 222 Central Park Avenue 3 ,,\ , , ,,,_, ,,,,,,,„... ,„:*.. ,„ , .II CBC e? I77:////B0 - ._ ............. cRG [ Ecc C > ...— M ll 6 Can CRC CRC CRC I Conditional Use Permit(Private University/College) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Armada Hoffler Tower 4,LLC €a • Strayer University is proposing to relocate to a new location in Town Center -`- k Condominium 4,222 Central Park Avenue. s : .L- • The majority of the 600 students are ,-` I i 9 iiii i — - enrolled in on line classes. It is anticipated ;•:,- I■I+ illi'r , that only 60-90 students will be on site at row ■ nowhimy . any one time. !i i iin,.inr. • The University will employ approximately 10 L' full-time and part-time employees. Armada Hoffler Tower 4,LLC Agenda Item 3 April 23, 2019 48 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Verde Salon and Spa, LLC Agenda Item Council District Princess Anne Location 2137 Upton Drive,Suite 314 4 ,„,..... -,,,.. i . , ,,„,, . , .,. ....., ,,„,.......,„ „ 1 e / +� 1 / l �i� !. Conditional Use Permit(Tattoo Parlor—Permanent Make-Up) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Verde Salon and Spa,LLC II 1 :A�' ru �_ I �� r / t, K . r * j , �4 fir. �,' .. • A Tattoo Parlor is proposed for the application of permanent make-up within an existing salon in the Redmill shopping area. There will be one employee. • Typical hours of operation will follow those of the existing salon. • No exterior changes are proposed to the building or to the existing signage. Verde Salon and Spa,LLC Agenda Item 4 April23, 2019 49 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Amy Turner Agenda Item Council District Bayside Location 4604 Pembroke Lake Circle,Unit 105 5 ..... ,,✓ \ a Ate , t1P�.� —_ f/j ti I A. ; B,2 � I/ l i V=rtti- Conditional Use Permit(Tattoo Parlor—Permanent Makeup) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Amy Turner • A new beauty salon is proposed within a y� ti unit of an existing commercial building. �^�� 'i / This request is for a Conditional Use Permit for a Tattoo Parlor for microblading (permanent make-up)as a service of the 1111.11111111 ' AILOR salon. 'ttEAN1114 • There will be one employee typically • working the hours of 9:00 a.m.to 5:00 ' p.m.,Tuesday through Saturday. i __ • No exterior changes to the building are „ proposed other than signage. • Existing box sign will display the name of the salon with white letters and a black background. Amy Turner Agenda Item 5 April 23, 2019 50 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Phil Kellam Agenda Item Council District Princess Anne Location 2382 Princess Anne Road and vacant parcels on Princess Anne Road 6 i_., Y AG 2 -o R-9 R.HIy� , ____, er `r,Irio. / ...,. e , ... ', a 2' ,c, //7i Conditional Use Permits(Assembly Use&Open-Air Market) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval Phil Kellam Iiir - - �� = /, 3 r wy 1 4 . '41:::l 0l' •cf yam', d . �+ / ti �' ;44. • An Assembly Use is proposed for the hosting of - uo..o events,including reunions,weddings,and E.,,..,„,•,..,, Phil Kellam w retreats. An Open-Air Market is proposed to G 4L�RIne.Prnd P P P ,,,�,�°,,,•,•,• Vacant permit on Princess w MAnn.Road .44 permit food trucks during these events and for ...., veyrrr N.°r.VA once a month craft/farmers'market. • Approximately 172 on-site parking spaces will be provided. • Vehicular access will be from the existing entrance on Princess Anne Road,to be improved to commercial standards. Phil Kellam Agenda Item 6 April 23, 2019 51 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) There are six(6)Planning Items scheduled for May 215t: SUMMARY — May 21st 6 Planning items scheduled for City Council's consideration 1. Glasse!!S.Scott,Jr.—Beach District • Street Closure �\ /-- _. • Recommended for Approval by Staff -,,,s,..oam.. 2. K&T,Inc.DBA Ballyhoos—Lynnhaven District • Conditional Use Permit(Assembly Use&Outdoor Recreation Facility) ' / • Recommended for Approval by Planning Commission and Staff aar:aa `4t, I . 1 3. 7-Eleven,Inc.—Kempsville District ...° � ) • Conditional Rezoning(Conditional B-1 Neighborhood '�`•. Business District to Conditional B-2 Community Business District) 4 • Conditional Use Permit(Automobile Service Station) i ar { • Recommended for Approval by Planning Commission and Staff \` - 4. Wasserhund Brewing Company—Beach District . aa. • Modification of Conditions(Craft Brewery) ' 'y ` • Recommended for Approval by Planning Commission and Staff '4,,h / %@ 1 5. Tony D,LLC—Princess Anne District R '� �°�., / !\ • Conditional Rezoning(AG-2 Agricultural District to Conditional 0-2 '� Office District) ---.. __ -"-. , • Recommended for Approval by Planning Commission and StaffA.„y \ 6. Piney Grove Baptist Church—Princess Anne District 4, `"" """"' '� • Modification of Conditions(Religious Use) 4O \ • Recommended for Denial by Planning Commission and Approval by Staff Glassell S. Scott, Jr. Agenda Item Council District Beach Location: Approximately 263 feet from Croatan Road(Lot 18,Block 18,Croatan Beach) .r t F 1 ro,a®w., am a.c.. { t 1 t t i s t RAO I 11•Mf 1 l wn'° j J 1 1 \ I Street Closure(375 square feet of alley adjacent to Lot 18) Staff Recommends Approval Planning Commission to consider on May 12,2019 April23, 2019 52 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Glassell S.Scott,Jr. -- m, —Ft, 1 —" t 11 ',„,41,,• t 1.17,mittel'r : 0Y v......,,„,(80.RAO •mon. Y w' ®'wac CRMTANRER.. �,a--- ,:fid 41;Z:,;,...' • The property owner is seeking to close half of the 15-foot wide alley(375 square feet)adjacent to the rear lot line of their property located in the Croatan neighborhood. • The applicant intends to incorporate the alley into the lot and develop the property with a single-family home. Glassell S.Scott,Jr. Agenda Item 1 K &T, Inc. DBA Ballyhoos Agenda Item Council District Lynnhaven Location 2865 Lynnhaven Drive,Suite D3 2 _....„ ,, , , \ , �, t f ‘1,‘\\‘‘ 1,‘\\ S ..\oR.iQ 1t a g' <.s .. 81 ............... � r.10 A 36' .`# r r I..r, t r �' \" ..° I t ` ea -2 NY .� o ,y„V M Conditional Use Permits(Assembly Use&Outdoor Recreation Facility) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval April 23, 2019 53 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) K&T,Inc.DBA Ballyhoos rit FY 'i cn....a oa.o xnw.m s • The applicant is requesting Conditional Use Permits for an Assembly Use to hold events and an Outdoor Recreation Facility for outdoor activities such as bocce ball and cornhole. • The shopping center contains 245 parking spaces. A minimum of 206 spaces are required for all uses including the proposed assembly use. Through shared parking agreements,an additional 60 parking spaces are available for events. • Planning Commission modified a condition recommended by Staff that prohibits outdoor amplified music after 10:00 p.m. K&1,Inc.DBA Ballyhoos Agenda Item 3 7-Eleven, Inc. Agenda Item Council District Kempsville Location 5300 Princess Anne Road 3 ........' _i p--_,.....s. 1 + R 10 R.75 _...., / ... -a, ,ti F 34-1-f.1,/ w_ ` IF °Y ' BI Conditional Rezoning(B-1 Neighborhood Business District to Conditional B-2 Community Business District) Conditional Use Permit(Automobile Service Station) Staff Recommends Approval Planning Commission voted 10-0 to recommend Approval April 23, 2019 54 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) 7-Eleven,Inc. I_ .WM ■ ■ j� 1. , _ II II .._— F ,i- ,; irsi .,,x-ltim----- lit : --- -- 6 . iricm.:11w • The property is proposed to be redevelop with a convenience store with fuel pumps,requiring both a rezoning and a Conditional Use Permit. • Elevations depict a one-story convenience store with contemporary architecture. • Planning Commission recommends two additional conditions to enhance the screening of this use from the adjacent homes. • 20 proposed parking spaces,exceeding the 17 spaces required. 7-Eleven,Inc. Agenda Item 3 Wasserhund Brewing Company Agenda Item Council District Beach Location 1805 Laskin Road,Suite 102 4 . , , , , ,I' y .�.a, az �� B-2 \ ..,,. ,... �i �� ` F ..— iii,, �''' .°•° R .art : ��.B,. i i Modification of Conditions(Craft Brewery) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval April 23, 2019 55 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Wasserhund Brewing Company • The property was approved for a CUP fora Craft Brewery in 2015. At that time,food preparation and service was prohibited within a brewery. • The Zoning Ordinance now - permits food preparation and 62. • service. w.+ • Modification of Conditions are proposed to clarify the record and incorporate food preparation and service as part of the CUP. • No changes are proposed to the existing hours of operation, number of employees,building,or signage. Wasserhund Brewing Company Agenda Item 4 Tony D, LLC Agenda Item Council District Princess Anne Location Northwest corner of Princess Anne&Winterberry Lane 5 ft.t.:i �M•, z \;-\ j *a[n Conditional Rezoning(AG-2 Agricultural District to Conditional 0-2 Office District) Staff Recommends Approval Planning Commission voted 11-0 to recommend Approval April23, 2019 56 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Tony 0,LLC \, `.. Prop BdLMswq ,.. L . 1 vwwn O J R.s IVIiht. Parking i-- �..'-L' - • - :. .e.. ' P 5 L E SILL w. - _-��• Prinwss Ann* - • The applicant proposes to purchase city-owned site and develop it with a three-story office building,with vehicular access via Winterberry Lane only. • The building will have a contemporary architectural style featuring a primarily glass facade. • Category IV screening(6-8 ft at planting/30 ft at maturity)is proposed along the northern property line adjacent to the existing residential neighborhood. • Shared parking is proposed between the office building site and the adjacent property owned by the applicant. Tony D,LLC Agenda Item 5 Piney Grove Baptist Church Agenda Item Council District Princess Anne Location 2804 Holland Road 6 Applicant plans to withdraw this item when the new light fixtures are installed and the lights are in compliance with the approved conditions ... ‘,I- "......,/r%I-- Rlk;` 61AOA --.,..e' \-, \ 10\ - 4 E III I ' »� s -s �,. r,.;�rti +•••,,, �� Aga :' - Modification of Conditions(Religious Use) Staff Recommends Approval Planning Commission voted 7-3 to recommend Denial April 23, 2019 57 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Piney Grove Baptist Church Brief History: • Planning Commission June 10,2015. • Concerns raised were parking and traffic. • PC suggested removing home fronting Bald Eagle Road to increase parking area. • City Council approval granted July 14,2015. • Conditions required parking lot lights to be on motion sensors when church is not in use. • Condition written by Zoning Administrator Lasley between PC and CC meeting. • Site plan approved October 15,2016.Construction from December 2016 to March 2018. • Neighbor concerns in May 2017-elevated parking lot,landscaping,drainage,and brightness of lights. • June 2017 to present-Staff works with applicant and neighbors to resolve issues noted above. • 8'tall privacy fence installed,shields installed on lights,landscape deficiencies addressed,drainage addressed. • December 201.8-Planning Director briefed City Council. • Staff continues to work with ET Gresham to resolve drainage,and Pace to resolve lighting. Piney Grove Baptist Church Agenda Item 6 Piney Grove Baptist Church • Planning Commission,November 14,2018 • On January 1.5,2019,City Council deferred this item • Modification request to remove motion sensor requirement. for six months to resolve concerns raised by adjacent • Staff recommended approval.Staff felt that the motion sensors home owners.The applicant requested to withdraw would not provide relief to the neighboring properties in regard to the item and comply with original approved lighting lighting,and would only be more of a nuisance if the lights came on condition. and off throughout the night. • Planning Commission recommended denial because they felt the • On January 25,2019,City staff met with church should do what they agreed to with the approved conditions. Councilwoman Henley,the applicant's lighting -- - engineer and neighbors.Proposed new lighting fixtures were discussed.Details of solution below: • 9 fixtures will be replaced,all on motion YS•�\ ...- __ sensors. 1 OO�•- _ ,;.� • Fixtures programable:full brightness until 8 pm, between 8 pm and 10 pm,fixtures by residences ••00 •• •'• dim to 50%brightness,fixtures by road to 75% brightness.After 1.0 pm,fixtures on motion •00 0. sensors and only on when triggered. • Sensitivity of motion sensors can be adjusted. 00, _ Y Piney Grove Baptist Church Agenda Item 6 April23, 2019 58 CITY MANAGER'S BRIEFINGS PENDING PLANNING ITEMS (Continued) Piney Grove Baptist Church Update: Lighting requirements: • New fixtures will be delivered to the site first week of May. • Installation expected prior to City Council hearing. • New fixtures will be on motion sensors and will satisfy approved lighting condition. Landscaping requirements: • Site inspected for compliance with approved plan on April 12"' • Letter sent by the Zoning Office on April 15.identifying four items needing to be done to be in compliance: 1. Replace one shrub(Chino Viburnum)along western edge of parking lot; 2. Replace one dead Willow Oak tree along western edge of parking lot; 3. Remove three dead shrubs in the area to the north of the fence along Bald Eagle Drive; 4. Remove three dead trees in the northwest corner of the parking lot. Drainage requirements: • Certification has been received from manufacture that the underground storage/treatment device is installed functioning as designed. • Swale at rear of church has been regraded and re-stabilized. • As-Built anticipated to be submitted for final review and approval week of 4/22/19. Piney Grove Baptist Church Agenda Item 6 Mayor Dyer expressed his appreciation to Mr. Landfair for the presentation. April 23, 2019 59 CITY COUNCIL COMMENTS 3:56 P.M. Council Member Henley advised there was a wind event on April 18`h and 10 that caused flooding and emphasized while there was a storm, the flooding was not caused by the amount of rain but by the southerly winds pushing water from the Currituck Sound inland. Council Member Henley provided a brief historical summary from the diary of Colonel William Byrd. In 1728, he along with 19 other men, set out on an exhibition to set the Virginia—North Carolina. Also,from Harrold Waterfield, who was a credible engineer in 1951, and provided a detailed report on the Southern Watershed and the effects of the wind tide. Both men proposed solutions including the use of wash overs and sand fences. Council Member Henley stressed the importance of finding a solution to close or control the water from the Currituck Sound to prevent future flooding caused by southerly winds. April 23, 2019 60 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Workshop ADJOURNED at 4:04 P.M. . Chefs Chief Deputy City Clerk 1ijiJ manda Barnes7MMC City Clerk City of Virginia Beach Virginia April23, 2019