OCTOBER 22, 2019 SPECIAL/WORKSHOP SESSION MINUTES tTTIA B
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
October 22, 2019
Mayor Robert M. Dyer called to order the CITY MANAGER'S BRIEFINGS in the City Council
Conference Room, Tuesday, October 22, 2019, at 2:00 P.M.
Council Members Present:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.
Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice
Mayor James L. Wood and Sabrina D. Wooten
Council Members Absent:
John D. Moss Work Commitment
2
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
2:01 P.M.
Mayor Dyer welcomed Alice Kelly, Director—Finance. Ms. Kelly expressed her appreciation to City
Council for their continued support:
FY 2019
Small, Woman and Minority-owned Business Program Update
Virginia -_ --_P_
Small Business Institute
Training Proc ram
Session#3
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Here are the City's SWaM Team members:
City of Virginia Beach SWaM Team
Jeff Smith—Economic Development > -
Business Development Manager
Lavera Tolentino—Finance Department-Purchasing
Minority Business Coordinator
�`"e Keith Lee-Finance Department-Purchasing
Minority Business Coordinator
Nikita Susens—Finance Department-Purchasing
Minority Business Coordinator Assistant
2
October 22, 2019
3
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
(Continued)
Here is an overview of the Current SWaM Program -Purchasing:
Current SWaM Program -Purchasing
Minority Business Council Aspirational Goal For Administrative Directive 6.09
•Annual Spring Event Minority-owned •Virginia Small Business Development
•Contractors Roundtable Businesses Center emISBen Program
Small Business
Enhancement Program
•Fall Conference and Expo •Resolution-Recently increased •Including Woman and Minority-owned
•November 7,2019 from 10%to 12% Businesses
•Awareness and Accountability of the
Participation of SBSD-certified
Bond Waiver Program Small Business Enhancement Advocacy and Outreach
•Ordinance Program Efforts
•Adopted by City Council in June •Ordinance •Virginia Beach Small Business
2011 •Adopted by City Council in Institute
•Alleviates bonding for non September 2011 •Procurement Opportunity
transportation construction projects •SBSD-certified Small Business Committee
between$100,000 and$500,000. Subcontracting Plan •Project Information Sessions
Partnerships Training
• State Agency •City Personnel
• Department of Small •Small Purchases
Business and Supplier •Small Businesses
Diversity •How to do Business with the
City 3
Current SWaM Program -Purchasing
Vendor Meetings with Procurement Opportunity Committee 2019
• July
• DLC Electrical(Minority-owned electrical contractor)
• Broadband Telecom(Minority-owned IT firm)
• August
• APC,Inc.(Alliance of Professionals&Consultants,Inc.)(Minority-owned IT firm)
• W.A.T.E.R Team Inc(Service-disabled Veteran-owned Emergency Response Team)
• DeSanti(Woman-owned IT firm)
• September
• COMNet Group(Minority-owned IT firm)
• October
• Amediate,LLC(Minority-owned mediation and arbitration firm)
4
October 22, 2019
4
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
(Continued)
The City's Economic Development Department uses these Financial Incentives and Programs to promote
businesses:
Current SWaM Program-
Economic Development
• EDIP
(t\ Financial Incent VIBE Creative District
T • Industrial Revenue Bonds
\ I ,
Mentorship I. • Partnership with local businesses
A
Program ::::::::':h
\ V NI Entrepreneur-in,':'.
• 1701
.n.""1\
V Residence Progra '
Business - ED Workshop Series
_— Development=; • SWaM Business Forum
t > Programs • Small Business Workshop Series
s
Here are the SWaM Program Highlights:
Project Information Sessions
• Large City Projects
• Provides Information Prior to Solicitation
i
- • Provides Opportunity for Prime/Subcontracting
Virginia Beach Small Business Institute
SWaM vwsBI • Proposal Submittal
Program • Procurement Opportunity Committee
Highlights • Recognitionward at the September MBC Meeting
... . _ M•.
• CVMSDC
t • 2019 Public Corporation of the Year .,,;
6
October 22, 2019
5
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
(Continued)
The next few slides provide an overview of the Disparity Study and Recommendations:
Disparity Study
•
• Disparity Study completed by
Denver based firm BBC in 2018
and results/recommendations ^`
reported to City Council •
rIlk
• City has been collaboratively � '•— `
working to implement t""
recommendations � 1'
0
Disparity Study Recommendations
• OVERALL ANNUAL ASPIRATIONAL GOAL
Study identified revised aspirational goals
• Resolution was passed to adjust aspirational goal for Minority-owned businesses to 12%
• All contract templates and other relevant documentation has been updated to reflect the new goal
• Procurement Training is held quarterly,and requirements to follow city policies to reach goals are emphasized
• SWAM OFFICE
Study recommended a dedicated office to implement SWaM program and monitor participation
• The Purchasing Division has a three-person operation that concentrates only on SWaM programs and
supporting the Minority Business Council
• Bi-weekly meetings are held to discuss initiatives and implementation of disparity study recommendations
• Economic Development and Purchasing work consistently on programming events to positively impact
SWaM-certified businesses;as evidenced with recognition as the 2019 recipient of the Public Agency of the
Year by the Carolinas-Virginia Minority Supplier Development Council
• DATA COLLECTION
Study recommended improved data collection
• ERP—improved data collection
• Implementation is underway for new ERP Financial system that will improve data collection,improve access
for vendors to obtain solicitation and increase the ability to target solicitations to vendors
• Expected go live date:July 1,2020
7
October 22, 2019
6
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
(Continued)
Disparity Study Recommendations (coned)
• GROWTH MONITORING
Study identified the need to collect data on impact of SWaM progams
• The City of Virginia Beach has 627 certified SWaM businesses
• Economic Development and Purchasing collaborate to entice SWaM businesses to consider locating in Virginia Beach as
evidenced through the bidder's application
• The City of Virginia Beach has an MOU with the Commonwealth of Virginia's Department of Small Business and Supplier
Diversity which allows immediate access to SWaM data
• BUSINESS CERTIFICATION
Study recommended the City research a certification program
• City has a self-certification process for those businesses who have not yet been able to obtain a SWaM certification
through the Commonwealth
• A representative of the Commonwealth's SBSD is housed within the Purchasing Division to facilitate collaboration to the
benefit of SWaM businesses
• In addition,the City recognizes various certification programs to evaluate and attract SWaM businesses
• SUBCONTRACT OPPORTUNITIES
Study identified need for access to opportunities for small and diverse businesses
• The City facilitates outreach events(project information sessions)for large projects in the Hampton Roads area
• The City currently has a small business enhancement program
• The City encourages participation by SWaM businesses in pre-bid/pre-proposal conferences as an opportunity to
identify potential subcontracting opportunities on City projects
8
Disparity Study Recommendations (contd)
• CONTRACT GOALS
Study identified the need for individual contract goals
• The use of race-and gender-conscious measures for contract goals is still being researched
• The City's Bond Waiver program
• UNBUNDLING LARGE CONTRACTS
Study recommended unbundling
• The City reviews large contracts to determine if multiple smaller contracts are feasible
• PROMPT PAYMENT
Study recommended reinforcing prompt payment policies
• ACH Payments(direct payments to vendors)—intensive project undertaken by ACH vendor this year to
increase usage
• ACH instructions are provided to vendors in procurement documents
• New ERP system will provide additional enhancements
9
October 22, 2019
7
CITY MANAGER'S BRIEFINGS
FY2019 SMALL WOMAN AND MINORITY(SWaM)
PROGRAM UPDATE
(Continued)
Here is, "What's Next?":
New ERP System
What's MBC Conference and Expo— November 7th
next? FY 2019 Annual Report Results by BBC
Research
Continue to Implement Recommendations
of the Disparity Study
io
Thank You !
Questions?
Mayor Dyer expressed his appreciation to Ms. Kelly for the presentation.
October 22, 2019
8
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
2:50 P.M.
Mayor Dyer welcomed Donna Mickley, Member Communications Coordinator. Ms. Mickley expressed
her appreciation to City Council for their continued support.
2019
QUALITY OF
WORK LIFE
MEMBER
SURVEY
f RESULTS
4
e� H
CITY COUNCIL MEETING
OCTOBER 22,2019
Here is an overview of the Quality of Work Life Member Survey:
Quality ofWork Life Membersr
• Administered every other year for two decades (most
recently: February 2019)
• 56 statements in six areas: Values & Ethics, Leadership,
Communication, Training & Development, Recognition, Work
Environment
• Likert Scale—strongly agree, agree, neither agree nor
disagree, disagree, strongly disagree
• Anonymity has been totally and completely protected from
day one—period!
2
October 22, 2019
9
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Here is the Likert Scale:
Likert Scale Converted to Ordinal Data
• Allows for numerical averages to be calculated
• Strongly agree = 5
• Agree = 4
• Neither agree nor disagree = 3
• Disagree = 2
• Strongly disagree = 1
3
Independent ReviewTeam Used Same Survey
• WRT May 31 event: Provides "before and after" impression
• Both surveys are voluntary and self-selected (not random
samples)
• The two survey demographics may be different (gender, race,
tenure, department, percentage of workforce participating)
• City's response to the event, media coverage of the event,
employee exposure to social media, and the event itself may
influence employee's responses
4
October 22, 2019
10
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
MEMBER SURVEY DATA — FEBRUARY 2019
Category Average Positive:Agree Neutral: Negative:Disagree i Positive to
Score or Strongly j Neither Agree or Strongly 1 Negative
Agree I nor Disagree Disagree Ratio
Values&Ethics 4.0 77.9% 18.7% 3.5% 22-1
Communication 3.9 74.7% 21.9% 3.4% 22-1
Training&Development 3.9 73.2% 21.8% 5.0% 15-1
Work Environment 3.8 66.9% 26.2% 6.9% 10-1
Recognition 3.7 64.5% 27.2% 8.3% 8-1
Leadership 3.6 54.7% 33.0% 12.3% 4-1
N.
5
Between February ls`and March ls't, 3,441 (46%) City employees completed the survey:
Completed Completion
Surveys Rate Comments /
3,441 46% 2,881 RESEARCH
from 1,123 February 1 to
392>2016 employees March 1, 2019
Males 50%; 5 depts.
Females 49%; represent 70%
of comments:
No answer 1%
Police 549
HS 535 Fire 360
P&R 322 PW 261
6
October 22, 2019
11
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Scores for all 56 statements and all 3,441 employees were calculated to provide the Citywide Average
Score:
3 CITYWIDE
AVERAGE
• SCORE
The participants who expressed higher levels of satisfaction is consistent with the past several surveys:
DEMOGRAPHICS THAT EXPRESS HIGHER LEVELS OF SATISFACTION
• Part-time employees
• Supervisors
• Employees who have been with the City for less
than one year
• Those aged 55 and over
8
October 22, 2019
12
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
The next several slides provide a comparison between 2016 and 2019 survey questions and average
scores:
I understand how my job 4.5
O impacts the City's missio 4.5
&goals
I'm treated with respect ® 4.3
I by my immediate supv. 4.2
L/1
V I'm treated with respect 4.2
• by my co-workers 4.2
WImmediate supv. 4.1
encourages effective
teamwork 4.1
to Co-workers go beyond 4.0
LII what's expected of them 4.0
to serve others
▪ City does not tolerate 4.0
• discrimination
City vales diversity 3.9
3.9
•2019(Avg:4.0)
2016)Avg:3.9) 9
I'm treated with respect 3.9
by the managers in my 3.9
^ dept. — — —
My dept.'s mgrs./supvs.
3.9
apply policies&rules
V fairly to me A
VI
▪ The City effectively 3.8
V promotes inclusion& 3.8
diversity
Dept.looks for ways to "" 3.8
I— improve our services 1
! 3.8
ua Dept.Director 3.8
LNencourages effective
teamwork _ 3.8
Managers in my dept. 3.8
....I encourage effective A�
Q teamwork 3.7
Training dedicated to ® 3.8
diversity&inclusion is :
_ . ..3.7
important 10
October 22, 2019
13
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
I keep myself informed
through internal 4.1
publications a - ,-- , ., _, , . 4.2
. Often initiate
en communication about my 4.1
1 job with immediate supv. 4.1
Z Immediate supervisor 4.1
considers my ideas related
_ to my work 4.1
l'"' Immediate supervisor
V does what they say they 4.1
will .. 4.0
Z Member Communications 3.9
D Program keeps me well-
informed 4.0
2 Department does a good 3.6
job communicating City
O issues 3.7
V Managers in my !=11111111111111.111111111.111.1"7111113.5
2department do what they 3.6 • 01 (Avg:3.9)
say they will 016(A p:3.9)
11
Imm.supv.provides me 4.2
(T time to get training \.;- 4.1
•
m Imm.supv.tries to 4.1
understand problems& 4.0
find solutions
d Members are willing to ale11.1111111111111111111111111111111111.11111111111111111111111111111 4.0
O share info/knowledge 4.0
WI have authority to carry 4.0
> out job responsibilities - 4 0
W I receive proper training 4.0
O to perform my job well
3.9
CO I'm involved in 3.9
improving work
0 processes 3.9
Z Co-workers take 3.8
Zinitiative to learn/grow 3.8
Amount of work expected 3.7
Q of me is reasonable 419 3.6
1- •3019(Avg.3.9)
Mgrs.try to understand 35
problems&find solutions 3.5
2016(Avg:3.8)
12
October 22, 2019
14
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Dept.accommodates my 4.3
personal needs
4.3
•
mm.supv.works with me 4.2
I"" to help solve work issues 4.1
WI am proud to be a Member 4.1
C of my department 4.1
O Co-workers contribute to 4.0
a quality work life 4.0
• Dept.is concerned about 3.9
Z Member health/safety W
3.9
I have the necessary tools 3.9
Ce to perform my job properly 3 9
• Imm.supv.builds a trusting 3.9 •2019(Avg.3.8)
work environment
3.9 2016(Avg:3.8)
13
I would recommend the City gek 3.8
- . as a good place to work
}i 3.7
C
VI'm in a work environment 3.7
where I feel included/valued
3.6
Z
I have opp.to contribute to 3.7
2 decisions that affect my job
3.7
O
Ce Co-workers are held 3.5
accountable for the quality 3.5
of their work
Z
LJJ Mgrs.in my dept.build a 3.4
• trusting work environment
3.4
0
• I believe survey results 3.1 •2019(Avg 3.8)
will be used to make dept. •2016(Avg.3.8)
even better :3.1
14
October 22, 2019
'5
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Mgrs.in my dept.are committed 3.6
to improving processes 3.6
Mgrs.in my dept.communicate 3.6
our depts.goals&objectives 3.6
In Dept.Director communicates 3.6
I the City's goals&objectives
3.6
= Mgr's.decision-making is based 3.6
• on City's Organization Values 3.6
cc
W Dept.Director's decision-making is
0 based on City's Organization Values 3.6
3.6
JCity Mgr.'s/Deputy City Mgr.'s help 3.5
create culture of learning
3.5
City Mgr.'s/Deputy City Mgr.'s -
decision-making is based on City's 3.4
Organization Values .2019(Avg:36) 3.4
2016(Avg:3.5) 15
mm.supv.values my talents& 4 1
contributions —
4.0
Imm.supv.provides me witheh 4.0
useful ongoing feedback
3.9
Z Imm.supv.compliments and/orgth 4.0
O praises me 3.9
Z Co-workers give encouragement/ 3.8
praise to one another
3.8
OI'm satisfied with advancement 3.2
W opp.that I have at the City
a-: 3.1
et
Overall,I'm satisfied with the ® 2 9
City's compensation ■2019(Avg 3.7)
2.8 -7016(Avg:90
16
October 22, 2019
16
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Here are the Highest Ranked—Top 10 survey questions.
I understand how my job impacts 4
the City's mission/goals
rlI'm treated with respect by my 4.3
d immediate supv.
O Dept.accommodates my needs
I when I have personal matter 4.3
I I'm treated with respect by my 4 2
0 co-workers
ZNJ Imm.supv.provides me time for
training 4.2
< Imm.supv.works with me to help 4.2
Ce solve work related issues
I— Imm.supv.encourages effective 4.1
(A teamwork
W
• Imm.supv.considers my ideas 4.]
L9 related to my work
• Imm.supv.does what(s)he says 4.1
(s)he will
I keep myself informed 4.1 17
Here are the Lowest Ranked—Bottom 8 survey questions:
03
2 City Mgr./DCMs help create a 3.5
O culture of learning/development
I— Mgrs.try to understand what 3.5
0 happened,then find solutions
CO My co-workers are held 3.5
' accountable
Q City Mgr.'s/DCM's decision-making1111.1111111111111.11111.11111111111 3.4
NJ based on Org.Values
• Mgrs.in my dept.work to build a 3.4
Z trusting work environment
ccI'm satisfied with advancement opp. 3.2
I— Believe survey will be used to make
Wmy dept.even better 3.1
Overall,I'm satisfied with City's
O compensation 2'9
J
18
October 22, 2019
17
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
This slide provides an ethnicity average score comparison across all survey categories:
Ethnicity-2019 Category Average Scores
White Black/AA Non-White`
A. Values& Ethics 4.0 4.0 4.0
B. Leadership 3.6 3.7 3.6
C. Communication 3.9 4.0 3.9
D. Training& Dev. 3.9 3.9 3.9
E. Recognition 3.7 3.7 3.7
F. Work Environment 3.8 3.9 3.8
*Non-white includes Black/AA and all other ethnicities 19
The next several slides provide an ethnicity average statement score comparison:
Ethnicity-2019 Individual Statement Scores
White Black/AA NonAV
• I'm treated with respect by my co-workers 4.2 4,3 4.2
• I'm treated with respect by my imm.supervisor 4.3 4.3 4.2
• I'm treated with respect by the mgrs.in my dept. 3.9 4,0 3.9
• Imm.supv.provides me time to obtain training 4.2 4.1 4.1
• When problems occur,supv.tries to understand... 4.1 4.0 4.0
• When problems occur,mgrs.try to understand... 3.5 3.6 3.5
*Non-white includes Black/AA and all other ethnicities
20
October 22, 2019
18
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
Ethnicity-2019 Individual Statement Scores
White Black/AA Non-White"
• The City does not tolerate discrimination 4.1 3.9 3.8
• The City values diversity 4.0 3.9 3.9
• Supervisor values my talents&contributions 4.2 4.0 4.0
• I'm satisfied with advancement opportunities 3.2 3.3 3.2
• Overall,I'm satisfied with the City's compensation 2.8 3.2 3.0
• Supv.works w/me to help solve work related issues 4.2 4.2 4.1
*Non-white includes Black/AA and all other ethnicities 21
Ethnicity-2019 Individual Statement Scores
White Black/AA Non-White'=
■ My mgrs./supvs.apply policies/rules fairly to me 3.9 3.9 3.8
• I'm proud to be a member of my department 4.2 4.1 4.0
• I'm in a work environment where I feel
included/valued 3.7 3.6 3.6
• I'd recommend the City as a good place to work 3.8 4.0 3.8
*Non-white includes Black/AA and all other ethnicities 22
October 22, 2019
19
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
The Organization Issues Action Plan encompasses thirty-seven (37)actions:
1 COMMUNICATIONS-Cowley scow..m 1
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23
The Poster below is updated after each survey and is based on scores and comment themes:
Quality Work Life...smpiy said
What we expect from each ether
BUILD Choose+o be
W 6 ShowRESPECTto all.
.J Y TRUST�.�r�+ iappj. R1LILESapp14 to all.
mExpect i'eBE S,f frovn orie aviother.
Create a POSITIVE:,0,kcCvironvnen+.
s RECOGNIZE good work.
11.1.1.1M Praiseofte., 1C what others Baulk
T TZealhl isten to one ano+hcr.
ZExpIa e r BeT.Yth11111', words 4 actions.
W flav,pRiinEtvi what you do. VALI�i.
0 Tdel�l'..F.SFN t COMMUNICATE
Vsm..:and 13E SEh.N. effectively&.oftcn.EVeo in person.
Vleave Conesidsr mpi�nnt&ideas
y Iearninglivnproving, frovnLL. B�yirte all. see
addserstanding.
Less more Offer Solutions vnore.
favoritism.t/1 C WW S t V t f'4 e S S. LEAD,,exavnple. Po less blaming.
24
October 22, 2019
20
CITY MANAGER'S BRIEFINGS
QUALITY OF WORK LIFE MEMBER SURVEY
(Continued)
AlAse =.�
EASY QUESTIONS /j
mow_
25
Mayor Dyer expressed his appreciation to Ms. Mickley for the presentation.
October 22, 2019
21
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
3:45 P.M.
Mayor Dyer welcomed Carolyn Smith, Planning Administrator. Mrs. Smith expressed her appreciation
to City Council for their continued support:
c,i„f
Virginia Beach
Planning Items
mow November 12 & 19
City Council Meetings
There are two (2)Planning Items scheduled for November 12`":
SUMMARY — November 12th
2 Planning items scheduled for City Council's consideration
1. City of Virginia Beach—Beach District aaP
• Maior Entertainment Venue Signs
• Recommended for Approval by Planning Commission&Staff �pr*`�pe
Ba ame
2. General Booth Venture,LLC—Beach District Lronnayen ti4
• Conditional Use Permit(Automobile Service Station) apptlN'�
• Recommended for Approval by Planning Commission&Staff 5 OR.
v.u....ee0
4 fv'TSO 1.CkY avB Me,Emena.ment Ken.SW+
Beach
Kempsville - o%
Rose Hall d ��
t" aw a i'2 GeYGr."
Centwvine — �
AIUW
October 22, 2019
22
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
City of Virginia Beach Item
Council District Beach
Location South of 264,West of Parks Avenue,North of 17th Street,East of N.Birdneck Road
r _ .' Imo ' �S.
l - wt>t0' g+P L
•
•. s tY"�- :r'^ J.+ R 63 Ma ' I<A'i4W.A " -1.4*;
Ana
Major Entertainment Venue Signs
Staff recommends Approval
Planning Commission voted 10 to 0 to recommend Approval
City of Virginia Beach
Sports Center Sports Cent 1
Type 1:Monument with Illuminated Board Type;SmallD tonal Par
0 15 feet tall
o Sponsorship OWN i • f
c.. area at top
o Electronic • - - -
+ display '
A ♦i o 1-main - - - 0 4 feet tall •
— entrance on I _ - 0 2-south side •
19r^St I - of 190 St •
Sports Center Convention Center
Type
/2.11a/rgec tional Parking i! Type 4:Illuminated Board Retrofit
/ -
' f-. f-.:
Nk �'q'„�tom;
_ 0 1 feet tall o Retrofit of 2 existing +�
R o 1-north Side �r '•k,,
s i 12-foot tall signs to
'_ i:' on 77"'St,1- I add electronic
y south vde of
I "'l' ",..: 19`"St display boards
o North side of 19.St „y v
October 22, 2019
23
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
General Booth Venture, LLC Item
Council District Beach
Location Northeast corner of General Booth Boulevard&Prosperity Road 2
11°P d'iiss. ...111M11. ie Ill' .1/ :
I
Conditional Use Permit(Automobile Service Station)
Staff recommends Approval
Planning Commission voted 10 to 0 to recommend Approval
General Booth Venture,LLC
r
wy. ldsy, ,� .. .
/ MF _ . New lefeTurn Lane
�/ Convenience store& , ' - f:'l. . .wa twerwes•.rs....o.tca ee�eor+e-.+�:
_, 16 NM Pumps _ , t
VehicularRighun/Rtht Ou[in`ras/Epm ,
- - • Conditional Use Permit for up to 16 fuel pumps in
"WI i-t,.,,. ,zcki`- _`- ; conjunction with convenience store
/
i
l NawRyhc-Tum a"` 1 at • Right-of-way improvements proposed
• Preliminary stormwater management strategy submitted-
General Booth Boulevard Staff confident in ability to address stormwater
t PREJMINARV PLAN, requirements
October 22, 2019
24
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
There are two (2)Planning Items scheduled for November 19th:
SUMMARY — November 19th
2 Planning items scheduled for City Council's consideration
i
1. Jeffrey&Paige Madrigal—Beach District
• Street Closure
• Recommended for Approval by Planning Commission&Staff ,+•^a•
F
Lynn...
2. Gee'sGroup,ltC—PrincessAnneDistrict
• Conditional Use Permit(Mini-Warehouse) +.•'°'�+"� S •+J.,•e.ig.e.ew.
• Recommended for Approval by Planning Commission&Staff - -
R' i
R.
~' 1
w , SSS Qb ,
;r
; I .
4, e
Jeffrey & Paige Madrigal Item
Council District Beach
Location Adjacent to 317 45th Street
- \t
t. ! (ii `I f'51.;
I` f / �� n
i5•V • ....a.
—I `I 1 X fN,r _- 1C R-7.5
RTS
Street Closure
Staff recommends Approval
Planning Commission voted 9 to 0 to recommend Approval
October 22, 2019
25
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
Jeffrey&Paige Madrigal
;? x)r M ma:..S `Fr
�o�ON Iuci�N V14
Kt ng
• LNl F.,:_ 520E .F H'Edl-.1 p'
•s' t hE S. lop)
M1e° 112.6 a.I y P�rs
• ,,.5.5IM. Ealc NEAP
V o0•
(8 6 14 IV) •��". O 'G
_ .\ M2S' 8U6
AQI OF PROPOSED -3'1330'12.E
2.90'
(S1 SO it pVr �� ;
> /r - VE:NI6-62-0'M •.I/t or,lOf M. 6 it
E Mlrril L YIII MU E 20'R IW Y 1 RV
% 15012600.1310) momcz�m i51E0m 8,
3 t
• Street Closure for half of unimproved alley adjacent to 315 2
317 45'h Street in the North End 45`"Street a
• Improvements exist,Viewers recommend removal of - ""r ---- —
)930'm 6 2rmY I.If
shed,retaining wall as utility easement necessary PIMP Ate)
45th nP.O.-1,7 STREET
• Opposition from property owner to the north a"`"
Gee's Group, LLC Item
Council District Princess Anne
Location 1964 Fisher Arch 2
\ ,,
f,.,
, ......_
\., „..,.
p l i --„,... /
!i
1 i
s / '4c__ - \
I_ 'L..v / .�,
Conditional Use Permit(Mini-Warehouse)
Staff recommends Approval
Planning Commission voted 6 to 1 to recommend Approval
October 22, 2019
26
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
Gee's Group,LLC
e■e, ar—v
rsr ..r r.its
Vnyoud Mini-Warehouse �.
wla�
- I l;Ii it; j
u u w na %u a-■ "' -'�F-;€
a
• Requesting a Conditional Use Permit for Mini-Warehouse 1 N!
sipeeb
E'er 5— ,
• Office building also proposed,allowed by-right in B-2 District � -- —
• Rural vernacular design,per Transition Area Guidelines
• Preliminary stormwater management strategy submitted—Staff confident in ability to address stormwater requirements
Mayor Dyer expressed his appreciation to Mrs. Smith for the presentation.
The Workshop adjourned at 3:56 P.M.
October 22, 2019
27
47
3
E" 2
r
s ./
OF OUR Nl..,
VIRGINL4 BEACH CITY COUNCIL
Virginia Beach, Virginia
October 22, 2019
Mayor Robert M. Dyer called to order the SPECIAL FORMAL SESSION of the VIRGINIA BEACH
CITY COUNCIL in the City Council Conference Room, Tuesday, October 22, 2019, at 3:56 P.M
Council Members Present:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.
Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice
Mayor James L. Wood and Sabrina D. Wooten
Council Members Absent:
John D. Moss Work Commitment
October 22, 2019
28
ITEM II.A
MAYOR'S CALL FOR
FORMAL SESSION
ITEM#69722
Mayor Dyer read the Mayor's Call for the SPECIAL FORMAL SESSION:
October 16, 2019
"HONORABLE MEMBERS OF CITY COUNCIL
In accordance with the Virginia Beach City Code Section 2-21, and by
the authority vested in me as Mayor of the City of Virginia Beach, I hereby call
for a SPECIAL SESSION of the VIRGINIA BEACH CITY COUNCIL:
Tuesday, October 22,2019
City Manager's Conference Room
Building 1, City Hall, 2nd Floor
2401 Courthouse Drive
Following the WORKSHOP SESSION, which begins at 2:00 P.M on
Tuesday, October 22, 2019, there will be a SPECIAL FORMAL SESSION to
convene into CLOSED SESSION for the sole purpose of discussing the
proposed Dome Site project.
Sincerely,
s/
Robert M. Dyer
Mayor"
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
Communications Office
FOIA Office
October 22, 2019
29
ITEM#69723
Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION,
pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purposes:
PUBLICLY-HELD PROPERTY: Discussion or consideration of the,
acquisition of real property for public purpose; or of the disposition of
publicly-held property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the
public body pursuant to Section 2.2-3711(A)(3).
• Dome Site Project
PUBLIC CONTRACT: Discussion of the award of a public
contract involving expenditure of public funds, and discussion of
terms or scope of such contract, where discussion in an open
session would adversely affect the bargaining position or
negotiating strategy of the public body pursuant to Section 2.2-
3711(A)(29)
• Dome Site Project
October 22, 2019
30
ITEM#69723
(Continued)
Upon motion by Vice Mayor Wood, seconded by Council Member Jones, City Council voted to proceed
into CLOSED SESSION at 3:57 P.M.
Voting: 10-0
Council Members Voting Aye:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.
Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice
Mayor James L. Wood and Sabrina D. Wooten
Council Members Absent:
John D. Moss
Break 3:57 P.M. —4:06 P.M.
Closed Session 4:06 P.M. —6:05 P.M.
October 22, 2019
31
ITEM II.D
CERTIFICATION
ITEM#69724
Mayor Dyer RECALLED the SPECIAL FORMAL SESSION to order at 6:05 P.M
Upon motion by Vice Mayor Wood, seconded by Council Member Jones, City Council CERTIFIED THE
CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS
Only public business matters lawfully exempt from Open Meeting
requirements by Virginia law were discussed in Closed Session to which
this certification resolution applies.
AND,
Only such public business matters as were identified in the motion
convening the Closed Session were heard, discussed or considered by
Virginia Beach City Council.
Voting: 10-0
Council Members Voting Aye:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M.
Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice
Mayor James L. Wood and Sabrina D. Wooten
Council Members Absent:
John D. Moss
October 22, 2019
32
ITEM HI
ADJOURNMENT
ITEM#69725
Mayor Robert M. Dyer DECLARED the City Council SPECIAL SESSION ADJOURNED at 6:08 P.M
Terri H. Chelius
Chief Deputy City Clerk
i
Am da a nes, MC Robert M. Dyer
City Clerk Mayor
October 22, 2019