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OCTOBER 29, 2019 SPECIAL/WORKSHOP SESSION MINUTES
tu+B DUF Nor VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia October 29, 2019 Vice Mayor James L. Wood advised Mayor Dyer would be arriving a few minutes late and called to order the SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the City Council Chamber, Tuesday, October 29, 2019, at 2:00 P.M Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Barbara M. Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Mayor Robert M. Dyer—Arrived at 2:10 P.M John D.Moss—Arrived 2:54 P.M —Did not participate in Dome Site Briefing due to potential conflict of interest Rosemary Wilson—Arrived at 2:05 P.M 2 ITEM LA MAYOR'S CALL FOR • SPECIAL FORMAL SESSION ITEM#69726 Vice Mayor Wood read the Mayor's Call for the SPECIAL FORMAL SESSION: October 24, 2019 "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL SESSION of the VIRGINL4 BEACH CITY COUNCIL to hold public briefings on the DOME SITE -ATLANTIC PARK DEVELOPMENT AGREEMENT and STORMWATER OPERATIONS AND MAINTENANCE: Tuesday, October 29, 2019 2:00 P.M. City Council Chamber Building 1, City Hall,2nd Floor 2401 Courthouse Drive Following these briefings, at 4:00 p.m., City Council will recess and convene into CLOSED SESSION to CONDUCT INTERVIEWS OF FIRMS FOR THE CITY MANAGER SEARCH Sincerely, s/ Robert M. Dyer Mayor" Cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office October 29, 2019 3 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 2:00P.M. Vice Mayor Wood welcomed Ronald H. Williams, Jr., Deputy City Manager and Michael A. Culpepper, Venture Realty Group. Mr. Williams expressed his appreciation to City Council for their continued support and turned the presentation over to Mr. Culpepper to provide an overview of Atlantic Park: 11B Ain laBeach Dome Site - Atlantic Park Development Agreement Overview Virginia Beach City Council Ron Williams, Deputy City Manager Mike Culpepper, Venture Realty Group October 29, 2019 Mr. Culpepper provided background information on the Atlantic Park Project over the past two (2)years: ATLANTIC PARK UPDATE October 29,2019 October 29, 2019 4 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here are members of the Atlantic Park project development team: WHO WE ARE VNTUR= ' Aa .. Mf(1 C HANBURY + `MVEfTYFMTf c-Ci ttrn T EHOEYCPAOFNTIFFN BISHARL: KImiey*Hon Here is the original rendering of the project: WHERE WE STARTED F October 29, 2019 5 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is the current rendering: HOW WE EVOLVED Here are the six(6)feasibility studies Venture Realty Group conducted: WE DID OUR HOMEWORK "'==•'"' ENTERTAINMENT VENUE ;Siii Displacement&Economic Impact Assessment FEASIBILITY STUDY mum II The Wave In Context of Oceanfront Resort District 5TO N F Virginia Beach WAVERETAIL POTENTIAL � AND MERCHANDISING STUDY cADE�/ Ron SITEWORKS Office&Residential Assessment Wavegarden Virginia Beach anonREWAII REAL ESTATE SERVICES The Wave Economic Feasibility Study Virginia Beach DESMAN I DESIGN MANAGEMENT VIRGINIA BEACH DOME SITE CURRENT TRENDS IN PARKING STRUCTURE CONSTRUCTION COSTS October 29, 2019 6 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Venture Realty Group consulted with Wavegarden, the company who built a similar surf park in Bristol, United Kingdom,pictured below: WE WORKED WITH WAVEGARDEN -,r k 141. _ fir' "•' env ' Input received through public/civic group engagement and surveys was used in project planning: WE LISTENED October 29, 2019 7 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is what "Atlantic Park Will"provide to the City: ,40 ATLANTIC PARK 4. . WILL: 4'44 • 1. Build Public Assets ISO 2. Develop a World-Class Destination 3. Generate General Fund/School Revenues 4. Spark Transformation max. $ The Tourism Development Financing Program (TDFP) was researched but not recommended for funding the project: CHALLENGES WITH TDFP ,,, (GAP FINANCING) lit • Designed for owner/operators ;f • Retail projects generally prohibited • Relatively unknown program among Ie ,�4 f.I .._,, ;o institutional investors ° P V , October 29, 2019 8 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) The Community Development Authority(CDA) is recommended as it has been used for similar projects in the Commonwealth: BALLSTON QUARTER ARLINGTON,VA ANOTHER OPTION: CDA 006 ` • Community Development Authority p 1,4010101A1100 • ' P 011111E$_- • Enacted in Virginia in 1993 �i� 11j1��!! :-1: i"f- j ! -} • First CDA was formed in 1998(Dulles it i n1° 1o100 t Town Center) • " •"'•'' n1N/I!e_ rat I • Since then, used over 30 times in r €� -0. ,i s. Virginia g 4 P Aral kit Here is an overview of CDA: WHAT IS A CDA? • It uses a project's tax revenues to pay for infrastructure within a give ait • It is requested by the property owner • It levies additional real estate taxes inside the CDA district 11 It can issue and sell bonds to pay for the eligible costs It is managed:by a Board of Directors(in our case, members of Cit C4ut�Bi Y Y. � / What a CDA Isn't: "t thonty" life-an EDA or RHA-Its"authority"is lirmited to the District ity debt (NOT supported by 1full faith and credit`of ftte Clty x sir October 29, 2019 9 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here are the Estimated Direct Tax Revenues Generated by Atlantic Park: .iitSTI ,REVS +iUE f ATLI "CI - „�. Stabilized Year 1 Real Estate (excluding CDA) $2,227,400 Sales $683,673 • Meals $2,300,623 Amusement $2,411,664 BPOL $546,400 Total Annual Taxes $8,169,760 Here is the estimated 20 Year Fiscal Impact: 20 YEAR FISCAL IMPACT . $57 Million to the General Fund • • $49 Million to Virginia Beach Public Schools "WI • t ;40 October 29, 2019 10 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is the expected Economic Impact: ECONOMIC IMPACT __-----" ••• ' • 3,600 jobs during construction - ..�.�,e,,�,.. ,a..y • 2,000 jobs once operating & stabilized Or Ai • $147,592,000 total operating ;%c impact At a par ;.. . ,:..., 1 . „ ..ii , ..... on;,11ftwi.:, . . ATLANTIC PARK WILL: 1. Build Public Assets 2. Develop a World-Class Project 3. Generate General Fund/School Revenues 4. Spark Transformation S "." x .Aar r, -,R •: wa. 4.4405 . ,.. i„ 5 -, - , xd 0.141 r X vit 1 a y October 29, 2019 11 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Mr. Culpepper concluded and turned the presentation over to Mr. Williams to provide an overview of the Development Agreement: Mr3 Virginia Beach Development Agreement Overview Here is the Role of VB Development Authority: Role of VB Development Authority • Contractual party, but Agreement will be administered by City as third party beneficiary • Owns collective parcels known as the "Dome Site" • Solicited the RFQ in February 2017 — therefore, procured the parking, streetscapes and entertainment venue • VBDA has authority to enter into longer term leases October 29, 2019 12 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is an overview of the three(3)development phases: Due Diligence Phase Pre-Development Closing and Phase Development • Acquisition of additional • Additional due diligence,if • Approval of land necessary development plans and • Determine entertainment • Architect and consultant development budget venue location approval • Lease agreement • General Contractor • Design and construction • Parking agreement selection plans advanced to - Condominium regime • Zoning,Street Closure, agreeable percentage, • Special service district Traffic&Subdivision memorialized by progress creation Requirements approval memos • Financing commitment • Preparation of progress development budgets and • Finalize preliminary master Guaranteed Maximum plan Price(GMP)purchase • Petition for creation of costs Atlantic Park CDA / \ Here are the commercial and public benefits of the project: The Project will include: • Mixed-use commercial tenant • State-of-the-art music and spaces including retail, experiential entertainment venue for an retail,and restaurants estimated 3,500 ticketholders • Class A commercial office spaces • Structured parking garages • Approximately 425+/-market rate integrated in the development with residential rental units an estimated 1,935 spaces • Wavegarden Lagoon surf park with • Pedestrian common areas and supportive retail,cabanas and park amenities commonly found in first- amenities class mixed-use developments October 29, 2019 13 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) This slide provides an aerial view of the preliminary project area: ' 3 Aiii T s„ ,..; , r Preliminary i. i . .4-441 . co., .:_.....‘ 4 4,i,-•4.. - ‘ !., , .c. \ b Project ' NI, - - '} ` f + J,± 1 Plan °M = .Burns ' , , , Jikit"'..• ..--V-i.7-tii----;-411. --VISSs1.. _ ,...-:‘.6 ).4::,,-.- ---...74 This slide provides the estimated annual Atlantic Park Tax Revenue&Distribution: Annual Tax Revenues & Distribution Local Tax Revenues Local Tax Distribution VBCPS $1.9M Atlantic Park General ABFund Virginia lit c h e $2.8M TIP IV October 29, 2019 14 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is a breakdown of the Public—Private Investment: Public — Private Investment The preliminary project master plan calls for a combined investment of $325 million as follows: • Private Investment of$230 million for the retail, residential, commercial office and surf park • Public Investment of$95 million for public parking, streetscapes and the entertainment venue • Paid for through the TIP fund • No General Fund tax revenues will be used for this project Here is an overview of the Performance Grant Incentive: Performance Grant Incentive Up to $5M annually for 20 years 4 2.025%Sales ' Tax 50.25 Real L: Estate Tax Atlantic I=_1.5%Sales Tax Bond Park NB 0% Financin• Admis10sions* Virginia Beach 20%Meals* *Excluding the Entertainment Venue NOTE:All revenue generated by Atlantic Park development only October 29, 2019 15 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) Here is an overview of the proposed Bond Financing&Project Construction Fund: Bond Financing & Project Construction Fund • The City will create a Community Development Authority (CDA) to leverage the combined public/private investments and facilitate development and financing • The CDA is only applicable to the project components and real estate of Atlantic Park • Bonds issued by the CDA will not be City debt nor obligation • The members of the CDA board will be members of the City Council • Project Construction Fund will be created to pay for other project components. The fund serves as a form of gap financing Primary Purpose of the CDA • Issue bonds to finance a portion of the parking garages and streetscapes • CDA bonds will be repaid with Performance Grant revenues • There will be additional real estate and admissions taxes in the CDA District to support CDA obligations • These Special Tax Revenues are part of the Performance Grant and imposed by the CDA only on the Atlantic Park development October 29, 2019 16 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) This slide provides a structural image of the Development Agreement Project Acquisition: Development Agreement Project Acquisition $58.05 M --Atlantic Pa Project Parking*1\11B Bond Community Pa $ets M* Construction y.. Streetscapes Fund Proceeds Atlantic Virginia Beach Authority V IRGIN IA BEACH-1 EACH $30 M* Construction Entertainment Draws Venue Atlantic •Funded by TIP Fund Park Here are the Next Steps: Next Steps November 12 Public Comment / Hearing November 19 VBDA and City Council requests for approvals October 29, 2019 17 CITY MANAGER'S BRIEFINGS DOME SITE—ATLANTIC PARK DEVELOPMENT AGREEMENT ITEM 69727 (Continued) NIB Virginia Beach Dome Site - Atlantic Park Development Agreement Overview Virginia Beach City Council October 29, 2019 Mayor Dyer expressed his appreciation to Mr. Williams, Mr. Culpepper and all parties involved for the exciting presentation. October 29, 2019 18 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 2:53 P.M. Mayor Dyer welcomed Phil Pullen, City Engineer—Public Works. Mr. Pullen expressed his appreciation to City Council for their continued support: Public Works Stormwater Program City Council Briefing October 29.2019 Here is an overview of today's presentation: OVERVIEW • Stormwater Program • FY 2021-2026 CIP Goals/Needs h • Flood Control � '� P • Water Quality Regulatory Compliance • Operations and Maintenance Summary '1/41 • 3Pubhc Works October 29, 2019 19 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) The Stormwater Program includes three (3)sections;Flood Control, Operations&Maintenance and Water Quality Regulatory Compliance: STORMWATER PROGRAM .t e Stormwater Management 3 Here is an overview of Stormwater Program Requirements: STORMWATER PROGRAM REQUIREMENTS • Fund Major Flood Control Projects > Support Flood Control Annual Activities • Support Stormwater Quality Regulatory Annual Requirements • Support Operations&Maintenance Annual Activities • Support Sea Level Rise&Stormwater Modeling Efforts October 29, 2019 20 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) This chart provides the funding of the Stormwater Program Proposed FY 2021-2026 CIP: STORMWATER PROGRAM PROPOSED FY 2021-2026 CIP SUMMARY ® Flood Control-$244.1M Flood Control 59.5% El Operations&Maintenance-$110.5M Operations& Maintenance • Water Quality Regulatory Compliance-$55.4M 27.0% - Water Quality Regulatory Total 6-Year Funding-$410.OM Compliance 13.5% or BPublic Works Here is an overview of Major Flood Control Projects Proposed FY 2021-2026: MAJOR FLOOD CONTROL PROJECTS PROPOSED FY 2021-2026 PROPOSED FY 2021-2026 CIP Estimated Total Proposed Balance to Project Project Cost ATD FY 21-26 Funding Complete Windsor Woods' $139.9 M $19.3 M $61.1 M $59.5 M Princess Anne Plaza• $200.7 M $5.1 M $68.4 M $127.2 M The Lakes' $31.6 M $2.0 M $12.2 M $17.4 M Eastern Shore Drive Drainage-Phase In $74.1 M $22.3 M $42.0 M $9.8 M Eastern Shore Drive Drainage-Phase II' $20.0 M $0 $0 $20.0 M Lake Bradford/Chubb Lake $32.0 M $3.3 M $6.5 M $22.2 M Central Resort' $113.0 M $2.0 M $19.0 M $92.0 M Total $611.3 M $54.0 M $209.2 M $398.1 M *Includes projects not funded in the 6-year CIP 41111111111111111111311 October 29, 2019 21 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Here is a breakdown of the funding needs: STORMWATER PROGRAM FUNDING NEEDS PROPOSED FY 2021-2026 Total Flood Control Projects Funding Need Flood Control Projects: • Major $611.3 M • Other $187.4 M Total Project(s)Needs: $798.7 M Proposed FY 21 Funding $352.2 M Total Additional Project(s) Needs: $446.5 M STORMWATER PROGRAM FUNDING NEEDS PROPOSED FY 2021-2026 Total Stormwater Program Annual Funding Needs • Flood Control Programs $ 2.9 M/Yr • Storm Water Quality $10.1 M/Yr • Operations&Maintenance $39.0 M/Yr Total Annual Need $52.0 M/Yr Proposed FY 2021-2026 Funding $30.5 M/Yr Total Additional Annual Need $21.5 M/Yr VaPubbewnffi October 29, 2019 • 22 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Flood Control f. V3 Public Works Here is an overview of Fully Funded Projects Proposed FY 2021-2026 CIP: FULLY FUNDED PROJECTS PROPOSED FY 2021-2026 CIP OP PROJECT TOTAL PROJECT COST 1 7400000 Aragona Drainage Improvements f 4,400,000 2 7047000 Ashville Park Drainage Improvements-Phase l S 12,000,000 3 7064000 Central Resort District-24th Street Culvert S 5,200,000 a 7084000 Central Resort District-Redirect Stomnwater to 10th St Pump Station S 15,000,000 5 7402000 College Park and Level Green Drainage Improvements S 2,289,000 5 7065000 Ea stem Shore Drive-Cape Henry Canal PhaseII S 4,300,000 7 7068000 Eastern Shore Drive-Elevate Lynnhawn Drive $ 3,800,000 8 7068000 EasternShore Drive-Lynnhawn Colony Park Pump Station S 10,900,000 9 7089000 Eestem Shore Drive-Lynnhawn Drive Pump Station S 13.700,000 10 7070000 Eastern Shore Drive-Vista Circle Pump Station S 14,300,000 11 7151000 EasternShore Drive Drainage Phase I S 17,500,000 12 7050000 Princess Anne Plaza Drainage Improvements-Phase I S 5,833,597 13 7030000 Sea Level Rise/Recurrent Flooding Analysis f 5,044,447 14 7018000 South Lake Holly Watershed f 18,009,587 15 7027000 SWM Master Planning,Analysis,and Inventory S 15.735,480 16 7094000 The Lakes-South London Bridge Creek Channels and Gate f 12,1412,000 17 7051000 The Lakes Drainage Improvements S 2,000,000 18 7076000 Windsor Woods-Thalia Creek/Lake Trashmore Improvements f 5,200,000 19 7028000 Windsor Woods Drainage S 25,671,437 $241.1M 20 7077000 Windsor Woods Pump Station S 40,250,000 21 7078000 Windsor Woods Tide Gate S 9,350,000 TOTAL S 241,135,554 10 October 29, 2019 23 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Here are the Partially Funded Projects Proposed FY 2021-2026 CIP: PARTIALLY FUNDED PROJECTS PROPOSED FY 2021-2026 CIP qP 'PROJECT TOTAL PROJECT BALANCE TO COST COMPLETE 0 7081000 $ 7,255.000 $ 0.755.000 © 7041000 Central Resort District Draina•.Im•rovements $ 92,800.000 $ 92,000,000 © 7080000 $ 12,800.000 $ 11,435,000 0 7053000 $ 02.000,000 ®" © 7071000 L C--kW .ed(1831)S..gg (g(mggJa $ 8,000,000 $ 7.000,000 M:= 7072000 Lynnhasen River Watershed(3-8830 Stormwabr Projects $ 22.800.000 $ 21,020.000 O 7005000 North Lake Hot $ 000.000 MIM 7073000 $ 83,800,000 $ 39,000,000 •M..= 7089000 $ 05,900,003 $ 42,900.000 MIEM 7092030 L.o/ -,„e9,.r.�1h,r,- d.a. ,.ra,.. $ 15,400,000 $ 11,000000 m®' $ 20,000,000 $ 19000.000 ®®' USAGE Regional Coastal Stoma Risk Mana•ement Stud $ 1,500,000 $ 1,000,000 TOTAL $388.726,135 $275,653,100 BTC:$275.6 M Here are the Requested Not Funded Projects Proposed FY 2021-2026 CIP: REQUESTED NOT FUNDED PROJECTS PROPOSED FY 2021-2026 CIP CIP PROJECT TOTAL PROJECT BALANCE TO COST COMPLETE 22 Ashville Park Phase II 18,853,000 $ 18,853,000 23 Eastern Shore Drive-Poinciana Pump Station 8,200,000 $ 8,200,000 24 Ea stem Shore Drive-Phase I,Section IF Improvements 1,000,000 $ 1,000,000 25 Eastern Shore Drive-Phase I,Section 1G Improvements 1325.000 $ 025.000 26 Eestem Shore Drive-Phase II 20,000.000 $ 20,000,000 27 Princess Anne Plaza Drainage Improvements-Phase II 35,400,000 $ 35,400.000 28 Princess Anne Plaza Little League B.I8leios Reiocetion 3,800,000 $ 3,800,000 29 Process Anna Plata Northgate BallSelds Conversion 8,200,000 $ 0,200,000 30 The Lakes Drainage Drainage Improvements-Flood Barriers 3,000000 $ 3,800,000 31 The Lakes Drainage Drainage Improvements-Holland Road Gate 8,100,000 $ 8,100.000 32 The Lakes Drainagelmprovements-Phasell 5,700,000 $ 5.700,000 33 Windsor Woods Drainage-Flood Barriers 14,000,000 $ 14.000,000 34 Windsor Woods Storm DrsinP P. s Phase II 45,405.000 $ 45,405,000 TOTAL 170883,000 9170,883,000 TOTAL BTC$446.5 M IBTC:$170.9 M1 October 29, 2019 24 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Water Quality Regulatory Compliance MEsw Here is an overview of the Water Quality Regulatory Program: WATER QUALITY REGULATORY PROGRAM Stormwater MS4 Permit Compliance > VSMP and VESCP Compliance Stormwater Utility Support October 29, 2019 25 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69 728 (Continued) Here are the Water Quality Regulatory Projects Proposed FY 2021-2026 CIP: WATER QUALITY REGULATORY PROJECTS PROPOSED FY 2021-2026 CIP Fully Funded CIP PROJECT TOTAL PROJECT BALANCE TO COST COMPLETE p 7060000 d•n.L k- I AA. 4,300,000 © 7054000 IS © 7410000 I.1 __ $ 10.300,000 l6 0 7414000 E522 © 7042000 Surface Water R.•uolo Com•Iunce Pr••ram 0 7043000 Water Ousk Cosl Parlci.bon P• toIl MMIEDIEMMIIMMEMI TOTAL S 72,308,840 Not Fully Funded CIP PROJECT TOTAL PROJECT BALANCE TO `. COST COMPLETE 0 7400000 --__ '®' $ 3,350.000 p 7001000 n ,.i1, m 14A/1..,•,.,,,.,.3$. 5 4.400.000 S 2,000,000 MN 7056000 L Maven RMr Basin Eco Am Restoration S 14,500.000 S 500,000 TOTAL S 33,635,150 S 6,750,000 BTC:$6.75 M Mr.Johnson turned the presentation over to Mr. Koetter, Operations Management Support—Public Works: Operations & Maintenance October 29, 2019 26 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) These projects are Program Cycle Goals Proposed with no funding within FY2021-2026 CIP: PROGRAM CYCLE GOALS PROPOSED FY 2021-2026 CIP 0&M Ca••I Im• • ment Program Project Cycle in Years and Funding Requirements UPS Kwunt Nam< n2�n°9 474[mune cr<k Rryuxedior 95yr 50Y r 20Yr 15Yr or SOy, 03, 5yr 27, Oesked Cycle 7023 Rn �„ $2,270,000 12yr Byr $2,600,000 - - - • $1,000,000$2,600,000$10,500,000 • 7055 Canal Program $500,000 95yr 2Syr $1,500,000 / $500,000 $1,500,000 - $2.000,000 - $4M0,000 - • - 7012 /MP Malnt 51,000,000 25yr 20yr $200,000 / - $200,000 - - - - - 7097 Er1,N0,0Od 51,200,000 490yr 15yr $1,500,000 / $400,000 $4000,000 $8,500,000 $10,90Q00OS17,200,000030,70,000 • Oceanfront 7411 Fecilkies $1,650,000 Syr 2yr 5350,000 - - - - - / $350,000 Maint 7412 Stoma'm 51,250,000 1Syr ]Syr - - - - - / • - - - . Pump 5[e[b 7415 Lake Ment PN 54,950,000 95yr Soy, $2,300,000 / $2,300,000 - • - - • 7416 SW In'"h" 5S,7S0,000 N/A N/A N/A -PH II CIP Total 516,570,000- yun n 515,450,000 .77.4111111111 REQUESTED NOT FUNDED PROJECTS PROPOSED FY 2021-2026 CIP CIP PROJECT FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 7083000 Cave-In R0008,,o,th $2,000,000 $4.000,000 $3,000,000 --- Back!.•from 8 months to 2 months 7088000 Pinewood Road Culvert Re•Iacement $1,coo oo0 ----- 0' 81,000,000 $2,000,000 85,000,000 $5,000,000 05.000,000 © - $2,000,00 ----- SUBTOTAL $5,000,000 $5,000,000 $5,000,000 $5,000,000 5,000,000 $5,000,000 PROPOSED FY 2021-2026 FUNDING 618,570,000 $34,020,000 $34,020,000 634,020,000 $34,020,000 634,020.000 FY 2021.2026 FUNDING NEED Ioeurea cycle, $15,450,000 TOTAL 630.020.000 $39,020,000 $39.020,000 139.020.000 539.020.000 539.020.000 Ofi S October 29, 2019 27 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Here is an overview of the Stormwater Operating Budget Proposed FY 2021-2026: STORMWATER OPERATING BUDGET OVERVIEW PROPOSED FY 2021-2026 $28.5 M FY19-20 Operating Budget - FY 21 Approved BMP Crew er FY 21 Requested Pipe D 8 Bureaus 0 (1)Maintenance Supervisor Cleaning Crew(5 year cycle) • $13M O&M F. (2)MEO III 0 (6)MEO III • $3M Street Sweeping 0 (1)MEO II 0 (6)Maintenance Workers • $2.7M Mosquito Control er FY 21 Includes$400K for Equipment 0 (1)Engineering Technician I • $2M Construction&Engineering (1)Construction inspector— Environmental I • $1M Inspection&Spills • $3.9M Project Management • (4)Vacuum Trucks • $2.3M Surface Water Regulatory rou p12 FY23 Ft24 FY23 FY25 FM FY22 rY13 nb FY25 Ft26 • $0.61M O&MGF $123A $aws Sasso Basso $aaaa Saaag Sass' $1a1 SIM BIM $1M 51M Here is the Stormwater Program—Full Time Employee (FTE)Needs: STORMWATER PROGRAM -FTE NEEDS FY18 FY19 FY20 I FY21 FY22 - FY23 Total Flood Control- 5 0 5 10 Stormwater 5-Engineer Ills 1-ComNMlon Engineering hnpetor III, Center 1-Engineer Y. SEngineer Ills Water Quality 4 0 4 5 13 Regulatory 2-Engineer Ill, 4-Engineer Ills 4-Engineer Ms, Compliance 1-Engineer I, 1-Admin Tech (Mandated) 1-Media Coordinator Operations& 4 0 1 18 2 3 28 Maintenance 2.n0nMw at. 1-Engineer III '1-Maintenance •2ME01 1.Engkwrlll 2-Construction Supervisor 1-nglnaar Tech I Inspector Ills "2-ME0 Ill `•`•`�`"µ 1-Comtructlnn •241EOIl Inspector "6-MEO III ••6.M•imanance Workers ••1-EngineaMlg Tech I ••1-conttinspl- Environmental Total Positions 13 0 10 23 2 3 October 29, 2019 28 CITY MANAGER'S BRIEFINGS STORMWATER OPERATIONS AND MAINTENANCE ITEM 69728 (Continued) Here is the Summary: • Flood Control continues to be a critical neighborhood issue and is more complicated and expensive • Stormwater Quality regulations and permitting are more demanding and compliance is mandatory • More complicated projects and regulations are increasing Operation and Maintenance requirements • Aging infrastructure is increasing the amount of maintenance needs • Proposed FY 2021-2026 CIP does not address Sea Level Rise adaptation strategies DISCUSSION 22 Mayor Dyer expressed his appreciation to Mr. Pullen and Mr. Koetter for the presentation. October 29, 2019 29 ITEM#69729 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purposes: PUBLIC CONTRACT: Discussion of the award of a public contract involving expenditure of public funds, and discussion of terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2- 3711(A)(29) • Executive Search Firm Selection October 29, 2019 30 ITEM#69729 (Continued) Upon motion by Council Member Moss, seconded by Council Member Wilson, City Council voted to proceed into CLOSED SESSION at 3:35 P.M. Voting: 11-0 Council Members Voting Aye: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, John D. Moss, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None Break 3:35 P.M. —3:50 P.M. Closed Session 3:50 P.M. —5:57 P.M. October 29, 2019 31 ITEM VD CERTIFICATION ITEM#69730 Mayor Dyer RECALLED the SPECIAL FORMAL SESSION to order at 5:57 P.M Upon motion by Council Member Moss, seconded by Council Member Abbott, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 11-0 Council Members Voting Aye: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, John D. Moss,Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: None October 29, 2019 0 14 �� e 44. a 5 OUR N'1'Ot; RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#69729 Page 30 and in accordance with the provisions of The Virginia Freedom of Information Act;and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. manda Bar es, MMC City Clerk October 29, 2019 32 ITEM VI ADJOURNMENT ITEM#69731 Mayor Robert M. Dyer DECLARED the City Council SPECIAL SESSION ADJOURNED at 5:58 P.M. errz . s Chief Deputy City Clerk Amanda Barnes, MC Robert M. Dyer City Clerk Mayor October 29, 2019