NOVEMBER 26, 2019 WORKSHOP MINUTES 40.ca,,....\•Br-icskti\
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
November 26, 2019
Mayor Robert M. Dyer called to order the CITY COUNCIL'S BRIEFINGS in City Council Conference
Room, Tuesday,November 26, 2019, at 2:30 P.M.
Council Members Present:
Michael F. Berlucchi,Mayor Robert M.Dyer, Barbara M. Henley, Aaron R.
Rouse, Guy K Tower,Rosemary Wilson, Vice Mayor James L. Wood and
Sabrina D. Wooten
Council Members Absent:
Jessica P.Abbott(arrived at 2:38 P.M)
Louis R.Jones(arrived at 2:38 P.M)
John D.Moss(arrived at 3:17 P.M.)
2
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
2:30 P.M.
Mayor Dyer welcomed Lyndon Remias, City Auditor. Mr. Remias expressed his appreciation to City
Council for their continued support:
TIP/TAP
Special Revenue __
Funds —ii
1
Audit of the Tourism Investment Program (TIP
and Tourism Advertising Program (TAP) Special
Revenue Funds
Here is the purpose:
Purpose:
The purpose of the audit was to determine whether the Tourism
Investment Program(TIP)and Tourism Advertising Program(TAP)Special
Revenue Funds were receiving revenue in accordance with specified
allocation rates and that the expenditures from those funds were
appropriate.
The objectives of the audit were to determine that:
1.Trust fund receipts were properly allocated in accordance with the
specified rates.
2.Expenditures made from the TIP/TAP Special Revenue Funds were
appropriate.
November 26, 2019
3
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is the scope:
Scope
• - Reviewed the period FY 2016—FY 2019
• (currently Clifton Larsen Allen)-Audits the
TIP/TAP Special Revenue Funds annually as part of the CAFR
- Revenues
- Expenditures
- Fund Balance
• - Performs a monthly review to ensure what was
allocated is based on the current formulas
Here is an overview of the Tourism Investment Program (TIP):
01#41:1:1:!!°1 TOURISM
PROGRAM
Merging of Two Existing Funds:
1. Tourism Growth Investment Fund (TGIF)
2. Major Projects Fund
Major Projects Fund provides
TGIF fund provides funding for funding for the construction and
tourism related capital projects debt costs for major projects i.e.
and initiatives Convention Center.Sandler Center
and the Virginia Aquarium parking
lot expansion
November 26, 2019
4
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is an overview of the Tourism Advertising Program (TAP):
•
16.
TOURISM
PROGRAM
Established in 1995 to provide additional funding for the City's
advertising and marketing program to foster and stimulate growth
of tourism,including the operation of the Visitor Information
Center,and to promote and increase tourist visitation to the City.
Here is a look at the Allocation of Trustee Tax Revenues Collected:
•
Where does it all go?
AtlecKIM aTMNN..Tax r...e..CAINANI r�e�
T bterrr T.We TIP howl TAP had 0..rM RANI to.
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NA.IN 64446.4*.,
flow* .cur
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nor, wyNt
Resrawanr/A4ol .'.0•. 1.06% OSO% ISO% OAIN N/A
To.
Amvuno.of Ia. .. IOON of t•. N/A N/A N/A N/A
<rk<tM
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(tweeter
. 5015/pat rr6 N/A SO.Sl(*nu•rr6 N/A cowls•
p.6
bnen Ices Om,.
An(N
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Motu,LYN.
Ma.
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Note:The Hotel Tax rate within the Sandbridge SSD is 9.5%and is allocated as
followed:2%to the General Fund.1%to the TAP Fund and 6.5%to the Sandbridge 6
SSD Fund
November 26, 2019
5
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is a look at the Allocation of Trustee Tax Revenues Collected in FY2019:
Abortion of Trustee Tax Revenues Collected.FT 2019
Tat Category imitate WNW TAP Fund General 1 Oleo 130R Total
Fund , Spate
Noetsr x' S%.52 a 522,665,719 56,819,040 57,623,125 N/A N/A 537,108,188 i
nighRestaurant/kW 5.50% 513,315,991 $6,281,12! $r3.967,09/ $5,527,312 N/A $89,092,105
Tor
MMenlent Tax 5%or 10k $6,891.1,3 N/A N/A N/A N/A 55,891,258
dpoefte To 10.75/Padc 5754771 N/A $7A07,083• N/A 1$2A06,867 510.568.721
Iota 543,625,739j 513,100,172 558,998,102 55,527,392 52,108,867, 5123,660,572
•Note:The Hotel Tax rate within the Sandbridge SSD is 9.5%and is allocated as
followed:2%to the General Fund,1%to the TAP Fund and 6.5%to the
Sandbridge SSD Fund
r
The next three(3)slides provide examples of how the TIP/TAP formula works:
Example of Tourist Family Spending on
Hotels and Meals Contributing to the
TIP/TAP Funds
2 Night Stay Roberts Family Oiling Out
, O R11
" cowt mm
E cow
flfl
S500 • 0 $300
8%+$2/night • S,%hodiix
07' 01^ 07 $311 S1050 $112
1 1 1 1 1 1
tirih,
TIP Gf TAP TIP Gf TAP/0S
e
November 26, 2019
6
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
TIP Fund $25(5%)of the$500 lodging, plus
$1 per night($2)=$27
TAP Fund $5(1%)plus$1 per night($2)=$7
General Fund: Remaining 2%,or$10
Total ices Generated: $
Lodging The Roberts family stayed for 2
nights spending $500 on lodging. 9
•
TIP Fund $3.18 (1.06%)of$300
TAP Fund: $1.50 (0.50%)Open Space
Program $1.32 (0.44%)= $2.82
General Fund. Remaining$10.50
Total Taxes Generated: $16.50
Meals The Roberts family spent $300 on
meals during their stay.
LO
November 26, 2019
7
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is a comparison of TIP Fund Budgeted vs.Actual Expense totals for Fiscal Years 2016-2019:
Budgeted vs. Actual
Expense totals
TIP FUND p
y1, 50000000
40000000 A '
telt
J0000000 P
70000000
0
FY16 FY17 FY 78 FY19
,1.am•B.400M4
1 ..
Here is a comparison of TAP Fund Budgeted vs. Actual Expense totals for Fiscal Years 2016-2019:
PMBudgeted vs. Actual
Expense totals
Af'F UND
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suers ss1
n f;f,
. nt
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November 26, 2019
8
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is an overview of the Ending Balance of the TIP and TAP funds:
Ending Balance of the TIP & TAP Funds
TIP FUND TAP FUND
25000000 2000000
$1.696,931
20000000
530.163.151 $1,463aa
15000000 1000000
$1.071.336
311,610,191
10000300
5(100000 17,011.1111
0
FY16 FY17 FY13
0'
FY16 FY1? FY1e
Fun]Balance at End al FY
Fund Balant0 En]01 FY
Projects such as the Sports Center,Central
' 1` Beach/Convention Center Parking, Pacific Avenue and
19th Street Road improvements have been started and the
debt to pay for the majority of expenditures will be issued
in FY 2020 13
The City Auditor found that Trustee Tax Revenues Collected were properly allocated:
Alloutlon of Trustee Tax Revenues Cc4 hctod-FY 2019
Tax Category Tax Rate TIP Fund TAP fund Gefuridneur s°PenD [DIP Total
NoteiTax' 810$2a $22,665,719 $6,819,044 $7,623A25 t,t. ... $37,1013,188
night
gesfouront/Meol SSO% $13,315991 $6,211.120 $43,967,094 $3, ,3312 N/A I $69,092,403
Tax
Amusement Tax 5%or10% $6,891,258 N/A N/A N/A N/A $6,891,258
Cigarette Tar $0.75/pick S752,7n N/A $7,637,013 N/A l$IA08,867 I $10,568,721
Total $43,625,739 $13,100,172 $58,998,402 $5,527,392 j$2,408,867 I $123,660,572
OBJECTIVE 1
:0_ RESULTS:
Revenues collected were properly
I
allocated
11
November 26, 2019
9
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
The City Auditor found that TIP/TAP Fund Expenditures were appropriate:
Objective 2: TIP/TAP Fund Expenditures Were Appropriate
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Note 1:rldtoo t'rg Per the 31;t'Arcot L ,lop",writ Agreemont.the developer
untitled to$1006 reimbursement from the City for entertainment produced by the developer at
•'.;Park.Integrated Management Group LLC)Beach Events)handles all other entertainment at the
rlous oceanfront venues.
Note 2:75,h Stre0 ltssxiat ..t LC P FI P v 11' 25th Street Development Agreement,the
• •• •-entive payment equal to 90%of admission taxes sy
loped at$1.6 million.
TIP/TAP Fund Expenditures Were Appropriate
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16
November 26, 2019
10
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is the conclusion:
CONCLUSION
Overall, we determined that the TIP and the TAP
Funds received revenue in accordance with the
specified allocation rates and that the
expenditures from those funds were appropriate.
jo
oft,
The City Auditor conducted a review of Longwoods International Estimated Visitor Spending report,paid
for by TAP funding:
•
Review of Longwoods
International
Estimated Visitor
Spending
..� 1
November 26, 2019
11
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here is the finding:
r '
FINDING
Note: During the audit, an issue related
to a TAP expenditure was brought to our
attention and this issue was addressed in
a separate memo.
v
Here is an overview of Longwoods International Estimated Visitor Spending:
Estimated Visitor
Spending
• Longwoods International(Longwoods)is a marketing
research consulting firm which focuses on the analysis of the
travel and tourism industry.
• The City began using Longwoods in 2017 to perform visitor
research.
• As part of the research,Longwoods provides estimates of,'
domestic overnight spending to include lodging,
transportation,recreation, retail,and restaurant food and
beverages. s s s
:0
November 26, 2019
12
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
The Estimated Tourism Impact Amounts were overstated by Millions:
Estimated Tourism Impact
Amounts Overstated by Millions
"The travel and tourism industry is a
major economic driver for our city.
More than 19 million visitors chose
Virginia Beach over all other
destinations in 2017.Those visitors
contributed$2.45 BILLION in direct
spending to local businesses.In turn,
this spending generated more than
$136 million in state and local tax
revenue."
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nommemenummn
Here is an overview of the Sources of the$2.4-Billion in Visitor Spending:
n Source of the $2.4 Billion in
"� Visitor Spending
sari Swim.•&mai m
Po wan
ungwooas
• ,cui 9prr�,v,p•S539,.uo+
November 26, 2019
13
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
The amount for Lodging was overstated:
n Source of the $2.4 Billion in
`"� Visitor Spending
Domestic Overnight Expenditures
by S ctor
Total Spending-S1 92 Billion
•ffillip,2017
AM
R.wwent Fina
NMYY. 2,7
7OIF•M y110-
eillir
$ _ _n MUM
10%
MO MO. N%
Slat moon
Longwoods
Here is a comparison between the Calculated Lodging Revenue versus Longwoods International Report:
_; Calculated Lodging Revenue versus
Longwoods International Report
Domestic Overnight Spending:Lodging 2017 2018
Longwoods Estimate $889,000,000 $944,000,000
Calculated based on Lodging Tax Receipts $359,980,500 $372,548,200
Variance $529,039,500 $571,451,800
Longwoods
7<
November 26, 2019
1
14
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
Here an overview of the Wide Spectrum of Places the$2.45-Billion is Cited:
Wide spectrum of places the
$2.45 billion is cited
•
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ABOUT THE CVO •,�•.••-"
We or_the official d.stinofion motioning _......... _---.,...-...
.o organization for Virginia Bch. ...••-+^
Due to the fact that the$2.45 billion in direct spending figure is reported
widely by the City and is used by many stakeholders including State
Legislators.City Council.City management,business and community
leaders,as well as residents.the inaccurate spending number could lead to
misinformed business decisions.
is
Here are the Recommendations:
Recommendations:
1.Refrain from citing Longwoods International tourism impact
figures until the methodology for computing direct spending
has been modified.Note:Since the City has actual lodging
figures,these figures should be utilized in computing
direct spending.
2.Review for reasonableness and accuracy any direct spending
impacts performed by outside consultants.When numbers do
Inot appear to be reasonable,management should ask questions
before widely publicizing the figures.
3.Ensure management understands the soundness of the
methodology used by consultants to compute direct spending
impacts.
November 26, 2019
15
CITY COUNCIL'S BRIEFINGS
TOURISM INVESTMENT PROGRAM(TIP)/TOURISM ADVERTISING PROGRAM(TAP)
AUDIT RESULTS
(Continued)
A copy of both the Audit Report and Longwoods
International Memo can be found on
www.vbgov.com/cityauditor
Mayor Dyer expressed his appreciation to Mr. Remias for the presentation.
November 26, 2019
16
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
3:19 P.M.
Mayor Dyer welcomed Brian Solis, Assistant to the City Manager for Special Projects.Mr. Solis
expressed his appreciation to City Council for their continued support:
Automated Electric Vehicle
Demonstration Project Opportunity
faDominion VIRGINIATECH
se Energy TRANSPORTATION INSTITUTE
Virginia Beach
November 26, 2019
City Council Workshop
Here is an overview of City Council's Goal to Improve the Transportation System:
P ROVE nO
rawspouruTon
City Council Goal: sr5""
Improve the Transportation System 04Q
• Secure adequate funding for transportation projects
• Reduce congestion and Improve traffic flow a l
• Explore more alternative modes of transportation
• Advocate for high speed linking Hampton Roads to Northern Virginia and beyond
• Better mass transit by improving frequency and reliability odo
• More flights to Norfolk International Airport Ill• Become a"test center"for emerging
transportation technologies
V III
November 26, 2019
17
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here are Automated Electric Vehicle Demonstration Project Considerations:
Automated Electric Vehicle
Demonstration Project Considerations
I. Demonstration project overview
II. Route criteria
a. Short distances(first mile/last mile or a simple circuit)
b. Areas the demo project partners have rights to use
c. Routes roadways in a State of Good Repair(pavement quality,
markings and signage)
d. Minimal turns,especially left turns across traffic
Ill. Project partner roles
IV. Next steps
Here are the six(6)automation levels:
Improve the Transportation System:
Explore more alternative modes of transportation,
Become a"Test Center"for emerging transportation technologies
Society of Automotive Enhlneers(W)Aummatlon Level
o.l... Po dal C...u.w
. /*M 1. ,.».w.. ."..�..
November 26, 2019
18
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here is the VDOT CAV Technology Maturity Model:
VDOT CAV Technology Maturity
Model
WE ARE
HERE
Nlaturiq WidesPrcad Adoption
CAS Technology _ _
_
NOVA Testbed Operate and Long Term
UTC Program Smart Road Build,Develop,Test Maintain Operations&
Testbed Applications Maintenance
RESEARCH OPERATIONS
Mr. Solis turned the presentation over to Julie Manzari, Dominion Energy—Innovation:
INNnVATION
Defining Our Shared Future
Presentation for the
City Council Workshop
Virginia Beach
November 26,2019
on
EnOSE
November 26, 2019
19
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here are some of the Dominion Energy Goals:
Building a more sustainable future for our planet,
our communities and our customers
2030 2050
• Environmentally responsible
• Customer-focused Get G
• Community partner 55% 50% 80%
• Employer of choice •d,K„ntn r.d..�•m toducti.
.. m
on. ,..,o,s m.,h.u,..mx�oo. r.,b....•.,uo,.,
Energy Industry Changes
i)
III
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r,
Here is an overview of Converging Changes in the Transportation sector:
Transportation:Converging Changes
• Shared-growth in ride-hailing and shared economy
• Autonomous-investment and capability of
autonomous vehicle technology
• Electric-low carbon no emission
• Connected-communicate with infrastructure and Future
other vehicles of
• Rate of Innovation-rapid update cycles Mobility
• Society-changing evpectabon of transportation
411110
November 26, 2019
20
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here is an overview of Dominion Energy's Interest in Autonomous Electric Vehicles:
Dominion Energy's Interest In Autonomous Electric Vehicles
• We are a public service entity,uniquely positioned to decarbonize transportation
- We started in the early 1900's as an electric street ear company
- Seeking solutions to benefit the public
- Transportation electrification is on the rise
• Electrification benefits111111
- Fuel cost reduced by-75%
- CO2 emission reduced by-75%
• Automation benefits .I- I
- Reduces cost 411Pla=_ rigg
- Improves safety(m the long run)
- Solutions for first and last mile travel A
Pir%'• Dominion
Energy
Actions Speak Louder"
November 26, 2019
21
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Ms. Manzari turned the presentation over to Reginald Viray, Virginia Tech Transportation Institute:
Virginia Tech
Transportation Institute
Reg Viray
rviray@vtti.vt.edu
Nye V=A
ai
V!/ nw®vwD. .mnun
•
Here is a look at the Vehicle Test Track:
Vehicle Test Track
O
November 26, 2019
22
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here is a diagram of an automated vehicle:
Vehicle Integration
INN Ms*Alarm
=
A
„if?
Here is a look at the Vehicle Integration with a Smart Phone:
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November 26, 2019
23
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
The next two (2)slides give an overview of the types of Vehicle Data collected:
Vehicle Data
Speed `f
•
• Speed Limit •
'1
• Acceleration
• Yaw Rate -
• GPS ._ .. ._
Location
, : K
..MI,�
Vehicle Data
Mo. 11
i:ii
s — `rya _- ), i
Roar
V!/ IMarAWIONIINt
November 26, 2019
24
CITY COUNCIL'S BRIEFINGS
AUTOMATED ELECTRIC DEMONSTRATION PROJECT
(Continued)
Here are two (2)Research Grant Opportunities:
Research Grant Opportunities
• Two grant funding opportunities
to research transportation safety
• National University Transportation SAFER
Center—Safety Through Disruption
(Safe-D)
• National Surface Transportation
Safety Center for Excellence
(STSCE)
• Recently awarded funding to
study historical and real-time use
of intersection sensor data with
the City of Virginia Beach on top
10 state of VA crash cluster
locations
IIA16pr1�Td MSIIN�E
Mr. Viray turned the presentation over to Mr. Solis to provide the next steps:
Automated Electric Vehicle Demonstration
Project Opportunity—Next Steps
• Evaluate route options based on agreed upon criteria
• Identify equipment and route improvement needs
• Draft Memorandum of Agreement
• Brief City Council on MOA summary of terms and consider authorization for MOA
• Pursue grant funding for equipment and improvements
• Phased implementation
• Monitoring program and report out finds
Mayor Dyer thanked everyone_for the informative presentation.
November 26, 2019
25
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
3:54 P.M.
Mayor Dyer welcomed Diana St. John, Engineer-Public Works. Ms. St. John expressed her
appreciation to City Council for their continued support.
STORMWATER
MANAGEMENT
� 1
REGULATORY
i
- `= COMPLIANCE
.i '. � -a ti•.Y
PROGRAM
• - 07 COUNCIL BRIEFING
NOVEMBER 26,2019
x,- 407 DIANA ST.JOHN,P.E.
ACTING STORM WATER MS4 ADMINISTRATOR
PUBLIC WORKS ENGINEERING
•
Here is the program overview:
elg r
Our Program
• Stormwater MS4 Permit
Compliance About Us
• VSMP and VESCP Compliance
for Flooding,Water Quality and Team of dedicated and
Transportation Projects knowledgeable staff striving
• Stormwater Utility Adjustments for stormwater regulatory
for Commercial Property Owners compliance for the City
November 26, 2019
26
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is a breakdown of the Overall Stormwater Program funding:
Overall Stormwater Program
FY 2020 Capital Improvement
$55,000,000
Flood Control Operation and Maintenance
$24,994,064 $21,394,174
Stormwater Quality
Nwer.. and Regulatory
$8,611,762 B VirginiaBeach 0
MS4 STORMWATER
PROGRAM
NB VirginiaBeach 0
November 26, 2019
27
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is an overview of the MS4 Stormwater Program:
Implementing our programs
MS4 Stormwater Program
Local TMDL Action Design and Local Water Quality
Planning and Construction of Monitoring
Implementation Water Quality Program
Projects
Public Education Stormwater
Events and Infrastructure Data
askHRgreen Management 1A3 Virginia Beach
The City is in Year 3 of the MS4 Program:
PERMITYEAR 3
PROGRESS
V43\it 4inia Beach 0
November 26, 2019
28
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is look at Year 3 Accomplishments:
• SWPPPs for High Priority City
Facilities
• Pilot Strategy for Maintenance of / MS4 Program
SWMFs without agreements Year 3
• Protocols for roadway
maintenance that minimize Accomplishments
pollutant discharge
• Water quality improvement
projects
VA3 Virginia Beach
Here is an overview of the Southern Boulevard Water Quality Improvement CIP:
Southern Blvd Water Quality
Improvement CIP 7-4o6.004
• Cost Participation Project
• Constructed a wet pond with Nkto,
pretreatment forebay and aquatic J
benches , ., .�•� . i �4�
• Local Bacteria and Chesapeake Bay ire ,,{ - , }`
TMDL Pollutant Reductions
• Construction Nearly Complete...
Total Project Cost:s2.9M
3 Virginia Beach 0
November 26, 2019
29
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is a look at additional Year 3 Accomplishments:
• Coordination with region and state
• HRPDC '
• HRSD(SWIFT) / MS4 Program
• DEQ Year 3
• Annual report
• Ensure progress on remaining Accomplishments
items to meet the 5th year
requirements
The next three (3)slides outline MS4 Program Year 4-5 Requirements:
• Complete the required projects by
the First Phase Chesapeake Bay
TMDL Action Plan
• Complete inspections of all high MS4 Program
priority industrial facilities Year 4-5
• Complete the infrastructure data Requirements
collection in all watersheds
• Complete the MS4 outfall
identification in all watersheds
• Establish all maintenance
programs for SWMFs
• Establish a pollution prevention
administrative directive `x
V3Virginia Beach
November 26, 2019
30
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
• Install and maintain storm drain
markers on all city properties with
>2 acres impervious / MS4 Program
• Fully implement the ten
components of the public Year 4-5
education requirements Requirements
• Implement the required good
housekeeping and pollution
prevention awareness trainings
twice per year
• Develop results of the BMP
Effectiveness Monitoring
VAJVirginia Beach
• Complete construction of a
minimum of 5 water quality
projects '
• Complete the infrastructure data / MS4 Program
collection in all watersheds Year 4-5
• Submit the Second Phase Requirements
Chesapeake Bay TMDL Action Plan
• Identify the BMPs that will be
implemented during the next
permit term
• Submit MS4 Permit Reapplication
Package
VBVirginia Beach
November 26, 2019
31
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
STORMWATER
MANAGEMENT &
EROSION AND
SEDIMENT CONTROL
PROGRAMS
VUVrginia Beach
The next two (2)slides give an overview of Stormwater Management and Erosion and Sediment Control
Programs:
Implementing our programs
Virginia Stormwater Management and
Erosion and Sediment Control Programs
Stormwater Flood
Transportation Control Project
Project Plan Review Plan Review
Construction Stormwater Quality
Inspection Program Off Site Credit
Program
EVirginia Beach 0
November 26, 2019
32
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Implementing our programs
Virginia Stormwater Management and
Erosion and Sediment Control Programs
Water Quality Stormwater
Pollution
Improvement
Project Plan Review Prevention
Planning
VSMP Project Data Staff Training
Management and Oversight and
Reporting Tracking e�
I3 Virginia Beach
i
STORMWATER
UTILITY
SUPPORT
PROGRAM
VA3\ilt;inia Beach 0
November 26, 2019
33
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is a look at the Stormwater Utility Support Program:
Implementing our programs
Stormwater Utility Support Program
Fee Adjustment Impervious Area
Program Billing Verification
Annual Reporting Customer Support
Virginia Beach 0
The next two (2)slides provide an overview of the Stormwater Utility Fee Adjustments:
• Current program for non-
residential properties / Stormwater
• On-site SWMF
• SWMFMaintenanceAgreement Utility Fee
• Water Quality—Up to 3o%Fee Adjustments
Reduction
• Water Quantity—Up to 2o%Fee
Reduction
• Maximum Reduction of 5o%
I
November 26, 2019
I
34
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
• Water Quality Facilities: ,
> Wet Pond(up to 3o%) / Stormwater
; Dry Pond(up to 20%)
• Infiltration Facilities(up to 20%) Utility Fee
• Manufactured Devices(up to Adjustments
io%)
• Vegetative Practices(up to io%)
• Water Quantity Facilities
• Must meet current design
standards for flood control to get
additional 2o%reduction
V 3Virginia Beach
Here is an example of the Application for Stormwater Management Utility Fee Adjustment:
CITY OF VIRGINIA BEACH +b•-
,.,, • Impervious Area Corrections
Iona 0,W
• No Stormwater Discharge to MS4
4 --�- or Water Bodies During ioo Year
Mrs
-.�-- - Storm-s00%Reduction
Virginia Beach 0
November 26, 2019
35
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
CURRENT
CHALLENGES
VUvirginia Beach
Nine(9)Full-Time Positions are currently vacant or on extended leave, creating a challenge:
15Approved FTEs-9 Current Vacancies/Extended Leave
Pmmit
Admintstmem
below V
-----__..-_Ihograrn --_---
r I
1. -►ems. M.lu{...Nolit Engineer
Wm*,IV I ceadiNtat
wane
EIIlM..rEI -EOEIIINtII emem:M
Wont Nam
t
ErylnNtl EryMwt NI E,V,.R
NOM Nom
L EOEM..t T.d,ll EnEM.V 111 Ento«.
Mont
tremor NI L3 Virginia Beach 0
November 26, 2019
36
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here is an overview of Engineering Services Contract Support:
Sst
Project planning and design, TMDL Action Plans,project Program
stormwater management planning and design,public Resources
facility maintenance, outreach,floatables,
stormwater training industrial inspection FY 2020
0 0 Engineering Services
Contract Support
Project planning and design, MS4 program plan,dry
stormwater pollution weather screening,water
prevention planning,VSMP quality monitoring,SWMF
construction inspection inspection
Here is a look at the MS4 Program Timeline:
Timeline Submit MS4
Permit
Reapplication New MS4
Complete Permit
Annual MS4 PY 3 Annual Issued by
Reporting Requirements, Reporting DEQ
New Annual Submit 2nd Complete
Construction Re[ p0rtipg ] Chesapeake Bay MS4 PY 5
General TMDL Action Plan Requirements
Permit
1/13 Virginia Beach
November 26, 2019
fi
6
37
CITY MANAGER'S BRIEFING
STORMWATER QUALITY
(Continued)
Here are the Regulatory Program Goals:
• Permit Compliance
• Effective Project Delivery for
Transportation, Flood Control and j Regulatory
Water Quality Projects
• Improved Local Water Quality Program
Goals
eioN
STORMWATER
MANAGEMENT
Virginia Beach
THANKYOU
Diana St.John,P.E. s
www.vbgov.com/stormwater-program %
Mayor Dyer thanked Ms. St. John for the informative presentation.
November 26, 2019
38
CITY COUNCIL DISCUSSION
BUDGET
4:19 P.M.
Mayor Dyer began the discussion by emphasizing that one of the most important roles as a Council Member
is to help shape the Budget, and it is important to hear each Council Member's suggestions.
Council Member Moss advised he sent an email to Council with his thoughts on budget strategy,to consider
in Today's discussion. Council Member Moss noted that when formulating the budget there is a lot of
information to consider; specifically, the City's demographics, as the City has an above average cost of
living and the average wage below the National average. Therefore, Council needs to consider affordability
and the fiscal capacity to live in the City, before raising taxes or fees. Council Member Moss suggested
providing budget guidance, so during budget formulation Council can discuss different options, compared
to the traditionally presented singular budget from the City Manager. Council Member Moss advised if
there are budget cuts, instead of equally cutting across departments, it would be beneficial to rank City
priorities and then evaluate where the City can risk budget cuts. Council Member Moss noted he would like
the budget to incorporate better labor strategies, as the City has numerous full-time vacancies where the
roles could be contracted out. Council Member Moss suggested the budget should reflect Council's role in
protecting citizens home from flooding, and flood mitigation cannot be done on current revenue streams.
Council Member Moss recommended the budget process is a good way to show the public that the City is
tightening their purse strings to allocate significant resources to flood maintenance and flood mitigation
projects, before raising taxes or fees for these types of projects. Council Member Moss highlighted rising
health care costs for employees,noting Chesapeake has an in-house pharmacy,and the City should look at
different approaches to keep health care costs affordable. Council Member Moss asked each Council
Member to evaluate budget priorities and consider different opportunities,such as stormwater management
or modifying the debt policy, then Council could move forward by selecting their priorities with consensus.
Council Member Berlucchi requested Council Member Moss provide copies of the reports when referencing
statistics that will be used in budget discussion, such as the figures for average wage and cost of living.
Vice Mayor Wood highlighted the importance of departments presenting their budgets to Council, as
citizens find value in it. Vice Mayor Wood questioned the City Manager on the budget targets for
departments, and the budget timeline. The City Manager advised that departments have a target of 98%of
last years' budget, and once the Office of Budget and Management Services formulates the budget, City
Council will have budget hearings in January and February, and then the budget will be presented in
March.
Council Member Wilson noted she has heard positive comments about the Chesapeake in-house pharmacy
program. Council Member Wilson advised she would like coordination with the School Board to create an
in-house pharmacy exploratory committee to see if the same formula could be duplicated in order to reduce
health care costs for City employees.
Council Member Tower questioned the budget process and asked if once the budget is received from the
City Manager, is it the responsibility of Council to make changes and recommendations.
November 26, 2019
39
CITY COUNCIL DISCUSSION
BUDGET
(Continued)
Council Member Moss advised he thought Council Members should prepare questions and indicate options
to explore for the budget and provide them to the City Manager, so the budget will be built with their
guidance. Council Member Moss noted it is important to discuss these budgetary options together, to
achieve consensuses as a body and decide what options to pursue.
Mayor Dyer advised it is important to strive for a consensus budget, through collaboration and innovation,
eliminating redundancies and operating more efficiently. Rather than producing a budget and an
alternative budget,Mayor Dyer requested Council come to a consensus on one.
Council Member Henley advised the Council Retreat used to be a time for Council Members to talk about
what they wanted to see done that year, and since the change in the Retreat process Council has not been
able to stay as involved as they would like. Council Member Henley advised that the budget will need to
factor in recommendations from the study on Sea Level Rise. Council Member Henley referenced
Sandbridge's TIF and SSD as successful programs and requested the budget have options to ensure the
programs'goals are being achieved. In the advancement of stormwater issues, Council Member Henley
noted there are several opportunities that are already in place and should be continued in the budget,such
as beach restoration. Council Member Henley advised the City's program to buy open space is a valuable
tool in the way of f flood protection, and the tax to fund the program is already in place. Council Member
Henley suggested the budget utilize the open space program to aid in flood mitigation. Referencing the
Hillard Heintze report on the May 31'Tragedy, Council Member Henley recommended the budget address
the need to upgrade security in City buildings.
Council Member Moss suggested Council should approach the budget formulation by ensuring necessities
are funded, then fund a list of priorities based on the remaining budget. Council Member Moss advised that
no matter how much the public needs, there is only so much the City can afford.
Council Member Wooten stated she has heard from citizens that are strongly opposed to raising taxes or
fees. Council Member Wooten advised she would like Council to approach the budget in a way that does
not consider raising taxes or fees.
Council Member Tower suggested managing stormwater and flooding is a responsibility of Council and
therefore the budget strategy needs to reflect that principle.
Mayor Dyer advised there will be more time to discuss budget strategy in the upcoming meetings. Mayor
Dyer stated the City Manager will be holding interviews with Council Members to discuss budget priorities
and requested a summary of the interviews, so Council could see where there was overlap. Mayor Dyer
concluded the discussion by noting the importance of innovation and collaboration in the upcoming budget
discussions, in order to reach a consensus before budget reconciliation.
November 26, 2019
40
ADJOURNMENT
Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:04 P.M.
Terri .
Chief Deputy City Clerk
Amanda Bar s, MMC
City Clerk
I
November 26, 2019