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MARCH 10, 2020 WORKSHOP MINUTES 7_ygN1+•B3�� 1j V e. d pf' P y�y*:a1 t� 3y .01 o, aL�0o� VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia March 10, 2020 Mayor Robert M. Dyer called to order the CITY COUNCIL'S BRIEFINGS in in the City Council Conference Room, Tuesday,March 10, 2020, at 2:00 P.M Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, John D. Moss, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina D. Wooten Council Members Absent: Louis R.Jones—Out of town 2 ADD ON CITY COUNCIL'S BRIEFINGS CORONA VIRUS UPDATE 2:00 P.M. Mayor Dyer welcomed Erin Sutton, Director — Emergency Management. Ms. Sutton expressed her appreciation to City Council for their continued support: 1 COVID- 19 Briefing VIRGINIA DEPARTMENT OF HEALTH AND OFFICE OF EMERGENCY MANAGEMENT MARCH 10,2020 The City COVID-19 Task Force will meet bi-weekly and provide executive reports to City Council: Emergency Management Actions 2 Coordinating with Virginia Beach Public Health District and Healthcare partners ► Established City COVID-19 Task Force ► representatives from City leadership, Public Health, and military ► Meeting twice weekly to discuss coordination and status updates ► Bi-weekly situation reports and weekly Executive Briefs to Council ► Incident Action Plan developed—2-week iteration ► Regional and state conference calls Developing supply management plan for purchased City resources March 10, 2020 3 CITY COUNCIL'S BRIEFINGS CORONAVIRUS UPDATE (Continued) City Considerations 3 All departments reviewing and updating Continuity of Operations plans, workforce contingency plans Human Resources and Information Technology to support telecommuting options if needed Maintaining communications with public regarding reported cases and appropriate mitigation actions These Special Events are being reviewed to determine if any scheduling changes are necessary: Special Events - Upcoming 4 ► 3-14-20 to 3-15-20 Cheer and Dance Extreme,Championship by the Sea Cheer Finals 14,000 ► 3-14-20 to 3-20-20 7 meetings with 4,100 attendees P. 3-20-20 to 3-22-20 J&A Racing,Shamrock Marathon&Sports Festival-52,000 ► 3-23-20 to 3-30-20: National High School Coaches Association 2020 National Wrestling Championship-14,500 P. 4-03-20 to 4-05-20: The One Cheer and Dance Final-Cheer and dance Extreme-10,000 ► 4-4-20: Cherry Blossom Festival-Red Wing Park-5000-7000 attendees ► 4-05-20 to 4-18-20: 4 meetings with 5,000 attendees ► SGK Gun Show: thousands P. 4-20-20 to 4-26-20: Something in the Water-60,000 ► Multiple sporting events at Princess Anne Athletic Complex,Hampton Roads Soccer Complex,and Virginia Beach Fieldhouse March 10, 2020 4 CITY COUNCIL'S BRIEFINGS CORONAVIRUS UPDATE (Continued) Here are the Special Event Assessment Factors: Special Event Assessment Factors 5 Currently assessing events on following factors: Crowd density Nature of contact between participants Indoors or outdoors,the layout of the venue Whether event will be attended by registered and non-registered participants and whether many visitors will show-up even if event is cancelled Number of participants coming from countries or areas affected by the COVID- 19 outbreak within 14 days prior to the event The age of participants Status of a declared Public Health Emergency and whether the region is experiencing community transmission Coordinating with Event Organizers 6 i Holding calls with them and assessing daily the best approach to their events e Already discussing multiple options for the events Alterations and modifications Postponement Cancellation Coordinating with our regional and state partners that also host tournaments and events March 10, 2020 5 CITY COUNCIL'S BRIEFINGS CORONA VIRUS UPDATE (Continued) Ms.Sutton turned the brief over to Dr.Demetria M.Lindsay,Director—Public Health. Dr.Lindsey advised there seven (7)confirmed cases in Virginia and two (2) in Virginia Beach, all are travel related. The State Health Commissioner has declared a Public Health Threat, that declaration means there is a raised level of concern and allows the Commonwealth to leverage resources: Important Resources 7 Official websites supporting COVID-19 information dissemination include: Virginia Department of Health (VDH) Centers for Disease Control and Prevention (CDC) World Health Organization (WHO) Mayr Dyer expressed his appreciation to Ms. Sutton and Dr. Lindsay for the presentation. March 10, 2020 6 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. 2:26 P.M. Mayor Dyer welcomed Bobby Tajan, Director — Planning and Community Development, Andrew Friedman, Director — Housing and Neighborhood Preservation and Chief James Cervera — Police Department. Mr. Tajan expressed his appreciation to City Council for their continued support: Judeo-Christian Outreach Center, Inc Planning Application Summary Here is the Summary of Proposal: Conditional Use Permit(Single Room Occupancy Facility) • Modification of Conditions(Group Home) Summary of • Staff recommends Approval Proposal Planning Commission voted q too to recommend Approval • Applicant is requesting deferral of the application to the April 7, 2020 March 10, 2020 7 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) The Judeo-Christian Outreach Center(JCOC) is located in the ViBe Creative District: —4111EPO'' l mpg. Min r, 1 Location Map i Here is the Site Summary and Background: • • o.64 Acres • Zoned A-12 • Conditional Use Permit granted for a Group Home use in 3.988 with multiple modifications over subsequent i;. years } " r -= • Operates currently with emergency housing for those i ` tws `' experiencing homelessness in 3 of 4 existing buildings >` a • One building has been deemed uninhabitable by Housing and Neighborhood Preservation and has been condemned • Operation includes the offering of meals to the public, Site S u m m a ry a n d which was expressly permitted in the existing Conditional Use Permit,and a food pantry Background March 10, 2020 8 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) Here is an overview of Existing Site Conditions: W/ ♦ g � h Existing Site Conditions , condemned �!� 1 en• OA■nII II ( 411 Limited parking ing - _- 4separate buildings ow" 'o.. /V.-- -_admxvow - Emergency housing w"!�"'•tumn Tim. ;� Food pantry - ( F Dining facility ! I ��^�M^t••••a`� -,r •''t _ • Here is an overview of the Proposal: • Applicant seeking to remove all existing structures and build a Single Room Occupancy(SRO)facility • 38 single room units(replace so-unit emergency housing)-new • Administrative offices for JCOC-existing PronoSa • Kitchen and dining hall-existing r • Continue to provide food to the public both prepared meals and food pantry-existing • Requires Conditional Use Permit for SRO and Modification to Existing Conditional Use Permit to continue operations of serving meals to the public E March 10, 2020 9 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) The next three (3)slides provide the Proposed Improvements: Proposed _ Improvements —_ * Build in two phases - 20,644 sq.ft. _ •�. 3 story building 38 SRO units 24 parking spaces permeable pavers io bicycle spaces • R • Proposed front elevation L. i - T _ ■ is ® ■ ■ • .. m it, March 10, 2020 10 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) `ii:I •• :tk' Q - 1iL ,r , iir ii .....ima..rli It , _iill NI - Proposed building design WAIIP 9 Here are the Other Planning Considerations: • Proposed parking for the use is below the required 38 spaces(one per unit) • Other similar housing SRO approvals have received a reduction to 0.5 parking spaces per unit Off-site parking for volunteers to be transported from other ICOC location on West Lane • Building location does not align with Resort Area Strategic Action Plan • Parking lot located between building and street • To"set the street edge"the applicant proposes to install a brick wall and 'Other Planning landscaping to better buffer activities onsiderations •As part of Staff's review,the Police Department provided observations of the area including the JCOC • Conditions proposed to limit impacts • Limit the serving of prepared meals to two years from the Certificate of Occupancy • All being served meals and waiting to be served meals be accommodated inside the building • Food service to cease at 8:oo pm(originally goo pm) • Uses currently exists and can continue in existing buildings March 10, 2020 11 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) Here is a summary of the Planning Commission Public Hearing: Staff recommends Approval • Planning Commission recommends approval 9-o • CUP will expire two years from the issuance of Certificate of Occupancy • Amended condition to end food service to public at 8:oo pm • Added condition requiring implementation of a public safety and security plan in collaboration with Police ` Planning • Comments in favor • Supports mission of JCOC Commission • Those being served are not just homeless but also live in the community Public Hearing • Conditions address parking,loitering,hours of operation,"sunset"on ability to serve prepared meals to the public • Comments against • Perception that use attracts crime to the area • Loitering by those awaiting services • Limited Parking • Highest and best use near Sports Center Mr. Tajan turned the presentation over to Mr. Friedman to provide potential alternative sites for the JCOC Dining Hall: Potential Dining Hall Relocation for JCOC Excess Properties(District 6) CI1Y COUNCIL INFORMA1IONAL BRIEFING— MARCH 10, 2020 DEPT. OF HOUSING & NEIGHBORHOOD PRESERVATION VIRGINIA BEACH POLICE DEPARTMENT March 10, 2020 12 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) Here is the JCOC Background: Judeo-Christian Outreach Center(1COC)Is a non-profit located at 1053 Virginia Beach Boulevard Operates a food pantry,daily community dinner,&family food boxes Operates emergency shelter at the HRC(previously operated at 1COC) J COC March 2019 JCOC filed: Background Modification of Conditions to replace 4 buildings with one 3-story Conditional Use Permit for a Single Room Occupancy facility for single homeless individuals.Proposal included: dining hall,kitchen,food pantry,administrative offices,and 38 affordable apartments Planning Commission recommended approval with an added condition: The applicant shall coordinate with the VB Police Dept.on the creation and implementation of safety and security plan Plan shall address not only the JCOC property but shall also consider properties in the vicinity Plan must be accepted by the VB Police Dept.prior to the issuance of the certificate of occupancy for the building. History For a number of years,some adjacent property owners have voiced concern about the food programs operated at the site DHNP has worked with JCOC in the past to identify potential sites for relocation of either the entire campus,or their food service operation Recently,stakeholders identified potential sites for the food program and DHNP was requested to respond March 10, 2020 13 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTL4N OUTREACH CENTER,INC. (Continued) JCOC Request Direction for an acceptable site that would allow JCOC to continue to fulfill its mission with its food program Option 1:Keep the food program onsite at the new JCOC facility Option 2:Relocate JCOC food program to an identified site And Continue to be an effective partner with the city to make homelessness rare,brief and non- recurring Help to achieve a city goal of the revitalization of 17th Street The Neighborhood Stakeholders Identified 5 Potential Sites: City-owned Properties for Disposition Neighborhood 1314 Virginia Beach Blvd(GPIN 2417-36-2112) Stakeholders 1324 Virginia Beach Blvd(GPIN 2417-36-0009) Identified 225 First Colonial Road(GPIN 2407-85-0272) Potential Sites • 1657 Virginia Beach Blvd(GPIN 2407-85-5620) School-owned Facility/Property for Lease 409/411 Integrity Way(GPIN 2417-57-0096) March 10, 2020 14 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM- JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) The next three (3)slides provide the five(5)sites locations; all have been determined as not compatible to support JCOC's request for a dining hall: stsry 3 APZ-1 Sites: �� - - ( JCOC Use Not ' ;,r - " 1 Permitted .21-` %1314 Virginia Beach Blvd(GPIN r, .. .. •' I}? ! Ii I ur Paill 2417-36-2112) 1 71324 Virginia Beach Blvd(GPIN 1` 4'- Z.1.. 2417-36-0009) _ } ' �— %225 First Colonial Road(GPIN 2407- 1 ` 85-0272) III [\ �" I_ 4.. yi , { i Dining Hall Use is "Assembly Use"and -ii,L,l -ILi L-J-\�"" not compatible in '� i T1= tables in Article 18 ..;�si i--- P 1 I I CZO. n - r ' / LJ:J r 1' s 2 Sites in Greater +;I f- I' ±--- j i than 75 dB Noise )t ; T n f Zone: Imo JCOC Use Not T-1 H Permitted , `�_1_,-i =r 1657 Virginia Beach Blvd �..: I r • 1 . (GPIN 2407-85-5620) _p--� rr J:-. ,; K 1 ;, -'p r�--r� `1,, I i L y- 409/411 integrity Way .2 —„ -.` L (GPIN2417-57.0096) • 409 Integrity Way,Behavioral Dining Hall Use is F i Health "Assembly Use"and ._ /AI--- ° 411 Integrity Way,Law 1, -•hP Enforcement Training not compatible in 1 I ,I - _ Academy(LErA) tables in Article 18 --L 1 1 11"1——.--� ,/ czo. Rila 6-� -_, -Li '' March 10, 2020 15 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTIAN OUTREACH CENTER,INC. (Continued) >75 dB Noise Zone Sites Dining Hall is "Assembly Use": Not Allowed PLANNING COMMENTS':::.. ..: 1657 Virginia • The1COC Dining Hall is an assembly use and would require a Conditional Use Permit in the Office(02)district,however Beach Blvd(GPIN the property is In the greater than 75 noise zone the AICUZ ordinance Article 18 section 1804 table 1 has public 2407-85-5620) assembly halls as a non-compatible use. 409&411 • The referenced property is zoned A-12 Apartment Zoning. Integrity Way • The previous uses a public school and Police Training Center were principal uses in the A-12 district. (GPIN • The ICOC Dining Hall is an assembly use and would require a Conditional Use Permit in the A-12 district,however the 2417-57-0096) property is in the greater than 75 noise zone the AICUZ ordinance Article 18 section 1804 table 1 has public assembly LETA Building halls as a non-compatible use. • Police Department also opposed for operational reasons Mr. Friedman turned the brief over to Chief Cervera to provide comments on the potential use of the Law Enforcement Training Academy(LETA)Building: Police and Sheriff Comments on use of LETA Building SITES 'POUCE DEPANlTNENr(VBPO)/SHERIFrS OFFICE(VOS0)COMMENTS 409&411 • The potential for liability is present whenever outside entities utilize our training facilities. Integrity Way • Currently a number of activities are scheduled to occur at LETA,to includes internal ceremonies,orientations,and general (GPIN facility use. 2417-57-0096) • It is not possible to allow additional use of the cafeteria/kitchen facilities during these events without compromising our LETA Building own outreach initiatives. • A formal Memorandum of Understanding(MOU)between VBPD/VBSO and the 1000 would have to be established to clearly define our responsibilities. • A potential for law enforcement intervention when we learn of or encounter individuals who violate the law. • Operational costs would increase with a need to have additional staff on-site to maintain security of cafeteria operations as well as security enhancements. March 10, 2020 16 CITY COUNCIL'S BRIEFINGS PENDING PLANNING ITEM— JUDEO-CHRISTL4N OUTREACH CENTER,INC. (Continued) Thank you ! Your questions and comments. X:\6 .I FkrVCOC\30E0033&NNP KOC-alhma[e&Us ppd Mayor Dyer expressed his appreciation to Mr. Tajan, Mr. Friedman and Chief Cervera for the presentation. March 10, 2020 17 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES 3:09 P.M. Mr. Friedman continued to provide an Update on Homeless Initiatives: Unsheltered Homeless Reduction Strati of W._ and Addressing Panhandling Housing& Neighborhood preservation City Council Briefing--March 10,2020 Andrew Friedman,Director Here is the Background: } Background • Need to respond to increased panhandling • Need to respond to increased community concern regarding panhandling and homelessness • Staff has already been meeting with 3_ stakeholders and developing ideas • Depts. of Housing, Police, and Resort Management office are coordinating March 10, 2020 18 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) Here is the Outline for today's presentation: Outline • What we're doing now • Community concerns • Unsheltered Homeless Reduction &Addressing Panhandling o Goals o Proposed action steps ,, o Timeline }A: The next two (2)slides provide an overview of work done since 2014 to provide housing to the homeless: What We've Been Doing Building Infrastructure of Community System (2014— Now) • Streamlining access • Developing prioritization method to o Hotline,Outreach,Housing Resource assist most vulnerable Center • Housing placement • Standardizing assessment • Connecting to support services o Human Services,health,employment,mental health,substance abuse,etc. i March 10, 2020 19 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) What We've Been Doing How do individuals transition from living on the street to housing? Action Steps Engagement Assessment Prioritization Assistance Housing • , `�-bra :�k rat • Here is the role of the Homeless Outreach Team: Homeless Outreach ROLE: Team } • Mobile unit of system • Formerly known as the"Pinkies" • Homeless verification • 5 team members • Develop and cultivate trusting • Travel throughout entire city to find relationships with clients and engage with anyone Ongoing engagement experiencing homelessness • Assist with collection of ID documents • Direct referral into shelter • Connect to other community resources 6 March 10, 2020 20 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) Point-in-Time Data show early indicators of an increase in the City's unsheltered population: Point-in-Time Data 2019: 54 unsheltered individuals 2020:Early indications of preliminary street count numbers show an increase if unsheltered population o PIT Count revealed significant numbe people sleeping in their cars in parking lots. Here are a few of the Community Concerns Raised: F q� } 1.y� a�ax Community Concerns Raised • Increased presence of homeless at the Oceanfront and elsewh ; and impact on businesses • Parking lot homeless populationx • Panhandling }�yt March 10, 2020 21 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) Not all people who panhandle are homeless: PEOPLE IN POVERTY PEOPLE EXPERIENCING PEOPLE WHO ARE HOMELESSNESS PANHANDLING Here is an overview of the Unsheltered Homeless Reduction Strategy: �e}'?" Unsheltered Homeless k.r ; Reduction Strategy Goals • 100%engagement and assessment • unsheltered population • 50% reduction in unsheltered popula fi (using PIT data) • Address parking lot homeless populati+ - • Reduce panhandling March 10, 2020 22 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) f if • 4• 4• 'k f rf- Unsheltered Homeless Reduction Strategy Important to know • We expect to reduce the total number of that... unsheltered persons,but we don't control their location or activities • This should help with the identified problems,but we want to be explicit about a. 4 expectations • Whether homeless or panhandling,peop-. to be in public spaces regardless of stat The successful model used in the Veteran Homelessness Initiative will be used in the Unsheltered Homeless Reduction Strategy: Unsheltered Homeless Reduction Strategy Model: Veteran Homelessness Initiative in 2015 STRATEGIES OUTCOMES • Created a by-name veterans list •Functionally ending veteran • Prioritized assistance to most homelessness = Homeless veterans vulnerable who access system are connected to housing within 90 days or less • Repurposed existing funding and programs to target veterans • y.� March 10, 2020 23 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) The goal is 100%engagement and assessment of unsheltered population throughout the City: Unsheltered Homeless Reduction Strategy Goal: 100%engagement and assessment of unsheltered population throughout VB What are we doing now? What will we do differently? 5 outreach workers engage with all homeless Enhance outreach: individuals throughout entire City(M-F,6 AM- • Flexible hours and scheduling 5 PM.) • On-call outreach staff Assistance for all literally homeless Prioritize and target assistance to u households based on vulnerability only i;,l uluti:,n;based on vulnerability Close partnering with VBPD and resort management for coordinated response Yfi • } The goal is reduce the unsheltered population by 50%: Unsheltered Homeless Reduction Strategy Goal: 50% reduction in unsheltered population What are we doing now? What will we do differently? All homeless individuals are prioritized for Target housing assistance for unsheltered assistance based on vulnerability populaton;prioritize assistance based on vulnerability 4 case managers provide case management Add 2 contractual case managers to expand support from time of assessment to housing case management support placement 1 housing locator recruits landlords to Add 1 contractual housing locator to recruit increase housing inventory landlords and increase housing inventory • March 10, 2020 24 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) An additional goal is to identify and reduce the number of individuals living in their cars: Parking Lot Homeless Population Goal: Identify and reduce number of individuals living in their cars in parking lots What are we doing now? What will we do differently? Promoting Regional Housing Crisis Hotline Partner with big box stores to identify persons sleeping in cars in parking lots New outreach and engagement Time-limited,shallow housing assistance (diversion assistance) Case management services An informal survey of panhandlers showed approximately 30-40%are not homeless: } Panhandling £ L � Panhandling is a tool that people VBPD and Homeless Outreach Team use to survive financially, whether conducted informal survey of panhandlers: homeless or not. • Approximately 30-40%of panhandlers in VB are not homeless • Why did they panhandle? ••" o Meet basic needs such as food o Unable to find a job o Help pay for housing cost or a hotel room o Substance abuse 16 March 10, 2020 25 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) Here are a few of the ways "VB Cares": "VB Cares" How We Help How to Help How to Get Help • City/community efforts to • Give/donate to VB • Hotline/HRC address homelessness Home Now • Rental assistance and help our neighbors in • Volunteer programs need • Fundraise • Meal services/food • Funding for programs • Get involved pantry • Supporting/promoting • Partner(landlords, • Human Services/public affordable housing businesses,employers, assistance • Results/successes developers,nonprofits, • Employment services faith orgs.) • Heatth services • �1/1" /11 11 1 I\ t+r` yr' The development and implementation of the "VB Cares"campaign will target panhandling and provide other ways to reduce panhandling: Panhandling Goal: Raise awareness of how we help/how to help/how to get help What are we doing now? What will we do differently? Promoting Regional Housing Develop and implement"VB cares"awareness campaign: Crisis Hotline/HRC • How we help/How to help/How to get help • Including targeted messaging on panhandling/other ways to give or help Tactics may include: • Text to give option • Signs in pedestrian-oriented areas • Consolidated webpage on resources/services,community resource guide,flyers,social media,media,etc. VB411 segment/webpage on Engage business stakeholders panhandling • Survey on impact of panhandling/homelessness • Understand what will be helpful to stakeholders r y 3 March 10, 2020 26 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) PEOPLE IN POVERTY "VB Cares"Awareness Campaign(how we help/how to help/how to get help) • Housing assistance programs • Meal services/food pantries • Human Services/public assistance • VBEF Beach Bags • Employment services • Other community resources • HRC health services PEOPLE EXPERIENCING PEOPLE WHO ARE HOMELESSNESS PANHANDLING Unsheltered Homeless • Engage business community • Targeted campaign message 34010160b on panhandling(how to .a help/get help 5-.; €14iiijiE i1 in•• ;_ • Sgnage,webpage,social zo population media,etc. +t 'Address parking lot Text-to-give homeless population Unsheltered Homeless Reduction Strategy Coordinated effort with: Stakeholder meetings with: • Police •VB Hotel/Motel Association Board(March 2) • Resort management •Atlantic Ave.Association(March 9) • BEACH Community Partnership(March 10) •VB Human Rights Commission(March 12) •CBDA(March 19) VIM March 10, 2020 27 CITY COUNCIL'S BRIEFINGS UPDATE ON HOMELESS INITIATIVES (Continued) Here is the Unsheltered Homeless Reduction Strategy Projected Timeline: Unsheltered Homeless Reduction Strategy Projected Timeline May May July •Enhancedi •Bn y in..i.. .Stag begin i Hik'dili�`'. outreach stakeholders awareness location, •Collection of •Survey campaign assistance, by-name businesses activities placement in data •start hiring housing •Develop process awareness campaign ,. st< ik -y.a iit+-'t ems. `s'S 4 } THANK YOU ! rt - Questions & Comments? t�t . -fig-��' Andrew M. Friedman, Director R 385-5752 __ afriedman@vbgov.corn Ruth D. Hill, Homeless Services/HRC Administrator - 385-6349 i.. ��.,,�:". rdhill@vbgov.com , it Pam Shine,Homeless Service System Manager �� 385-5761f� pshine@vbgov.com M i _ Mayor Dyer expressed his appreciation to Mr. Friedman for the presentation. March 10, 2020 28 CITY COUNCIL'S BRIEFINGS HAMPTON INN HOTEL AT TOWN CENTER 3:29 P.M. Mayor Dyer welcomed Taylor Adams, Director — Economic Development. Mr. Adams expressed his appreciation to City Council for their continued support: HAMPTON INN BY HILTON City Council Open Session Briefing 1` 1 March 10,2020 DISCLOSURES • Applicant's Name:Stokes Properties, L.L.C. • Accountant: Wall, Einhorn &Chernitzer, P.C. • Architect/Landscape Architect/ Land Planner:Ann P. Stokes Landscape Architects • Engineers/Surveyors/Agents: MSA, P.C. • Financing:Towne Bank (being considered) • Legal Services:Stokes Law Group/Sykes Bourdon March 10, 2020 29 CITY COUNCIL'S BRIEFINGS HAMPTON INN HOTEL AT TOWN CENTER (Continued) Here is the Project Description: PROJECT DESCRIPTION • Construction of a 14-story, 120 room hotel at 4571 Columbus Street • Amenities: Hotel gym, breakfast area,Terrace • Hampton Inn by Hilton - { agreement completed andd--- �' �'' approved by Hilton d _' • Enhancement and .3 �' 1.-:. ''t " . expansion of Town Center -'„+�I = skyline -"�' Here is the Project Location: PROJECT LOCATION The proposed Hotel replaces a small,one-story, suburban style office with a modern, urban hotel. u tt. ' -r- a ►.�,�`4 I. A =. a i � .' ' March 10, 2020 30 CITY COUNCIL'S BRIEFINGS HAMPTON INN HOTEL AT TOWN CENTER (Continued) PROJECT LOCATION 1- R 4 : +`� s•••:::. •,}r"+: - 4,i 4d= i s. .p.i , ` r> w a4 t L, Here are City Staff Site Plan Comments: CITY STAFF SITE PLAN COMMENTS To enhance/activate the southwest corner of Columbus/Market St(City property)and a better traffic flow,City staff are requesting developer to: :,t ' • Adopt a traffic configuration requiring an Access -44 =_ Easement from the City and relocation of a park ' � . path • Install a terrace,for use by hotel guests,and '•' a w I .a redesign the southwest corner of hotel to activate i ;' x ' the corner of Columbus and Market St-Terrace t p�� Easement and Drainage Easement ,. - rT•, -�.--�`_ t -z • Enhance landscaping and install a park bench and 4.-• -•" ' related improvements-Encroachment Agreement + • Relocate a waterline located outside of the Utility L. Li Easement(20 ft utility easement dedicated to .° <--u City)and Utilities will vacate 10 ft of the Utility C3 easement-Utility Easement March 10, 2020 31 CITY COUNCIL'S BRIEFINGS HAMPTON INN HOTEL AT TOWN CENTER (Continued) Here is the Project Fiscal Impact& Timeline: PROJECT FISCAL IMPACT & TIMELINE • Hampton by Hilton agreement completed and approved by Hilton • Design and Management selection by Total private Shamin Hotels investment:$19M • Site Plan: pending City approval of parking and easements • Subdivision plat:Awaiting recordation Total Revenues over 25 once site plan is approved years:$30M • Building plans: Building layout design completed and approved by Hilton. •Contribution to SSD: 926 Construction drawings completed • IF TIF:$,6,157,413 promptly after site plan approval Here is an overview of the Development Agreement: Development Agreement • Parking/Special Services District(SSD): • Developer consents to the addition of the site to SSD - �"• • VBDA approves use of Town Center parking to satisfy parking requirements for the hotel(Parking consultant confirmed adequate available surplus capacity) // }� A 11 • Deed of Easements:City agrees to grant the following I ,'- '• easements/encroachment: t,t -• I '• • Access easement-traffic ingress/egress and relocation of park path • Terrace easement-Redesign of southwest corner-and • - • drainage easement �, • Encroachment Agreement-Enhanced landscaping,park bench,and related improvements • Relocation of City waterline by developer and 774-,• vacation of unused easement by Dept of Utilities- r..._. Utility easement March 10, 2020 32 CITY COUNCIL'S BRIEFINGS HAMPTON INN HOTEL AT TOWN CENTER (Continued) Here is the Recommendation: Recommendation • Approve use of Town Center parking for hotel use per developer's request • Move forward with Development Agreement addressing the encroachments, easements and Special District Services inclusion Mayor Dyer expressed his appreciation to Mr. Adams for the presentation. March 10, 2020 33 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) 3:41 P.M. Mayor Dyer welcomed Bobby Tajan, Director — Planning and Community Development and Thomas Nicholas, Facilities Engineer—Public Works. Mr. Tajan expressed his appreciation to City Council for their continued support: Property Assessed Clean Energy (PACE) Information Brief and Discussion with City Council Tuesday,March 10,2020 Bobby Tajan—Director of Planning and Community Development Tom Nicholas—Public Works,Facilities Engineer Virginia Energy Efficiency Council(VAEEC) The Mid-Atlantic Property Assessed Clean Energy(PACE)Alliance is a partnership between stakeholders in Virginia, Maryland and the District of Columbia: Who is the Mid-Atlantic PACE Alliance? We are a partnership between stakeholders in Virginia,Maryland and the District of Columbia, created to accelerate Commercial PACE programs and project closings in theregion_AA161 ringlitr Our team is a collaboration between the Virginia Department of Mines,Minerals and Energy (DMME),the District Department of Energy and Environment(DOEE),and the Maryland Clean Energy Center(MCEC)and other industry and not-for-profit partners.The Mid-Atlantic PACE Alliance is supported with funding from the U S Department of Energy. March 10, 2020 34 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Here is the Mid Atlantic PACE Alliance Team&Partners: Mid-Atlantic PACE Alliance Team&Partners my Ira * + DEPARTMENT D/II MARYLAND "E ENERGY CLEAN ENERGY CEry F «,..r-.,,.,r«,,,a•,,,v.«c«�w- ilSRJ NC erti.r. 0 URBAN INGENUITY CLEAN ENERGY- SOLUTIONS SOLAR a► abacus FOUNDATION le•• ARLINGTON p VIRGINIA WILLIAMS M U L LEN /9/� Johnson 1I DANuTH cwl�xnd owr> 1.c finding-yes-yes /�r Controls Commercial PACE(C-PACE)is a tax-assessment based financing tool: What is Commercial PACE? Commercial Property Assessed Clean Energy(C-PACE)is a tax-assessment based financing mechanism for commercial property owners to fund energy efficiency,renewable energy and water conservation projects with no upfront costs • . • 4401 irll,�� i 1111 r t�, P l 100%financing. Improves building Market-based. Spurs economic Funds hard and stock+decreases Uses private development+ soft costs. operating costs financing creates local jobs PACE Ilia March 10, 2020 35 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) C-PACE is available in 32 states and D.C.: Where is C-PACE? i • Commercial PACE available in 32 states+ ;:7e • cts AIL 0 ■ Source:PACENadorcorg Here are a few of the benefits PACE provides: THE POWER OF PACE Resource Social Equity Job Creation Conservation PACE has been used to preserve Commercial PACE has PACE funds energy efficiency affordable housing for seniors and infused over$500 million of water conservation,and women rehabilitate churches and investments into local renewable energy measures that synagogues,expand access to dean and created educe fossil fuel consumption energy for small farms,and improve almost 8,000 localiobs and result in improvements to air, classrooms for schoolchildren soil,and water quality. March 10, 2020 36 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Here is an overview how C-PACE works: How does C-PACE work? ✓ C-PACE is enabled by statewide legislation&sponsored by a local government or county—a taxing jurisdiction ✓ C-PACE assessment is collected with and like any other property tax ✓ C-PACE assessment transfers to the new owner upon property sale ✓ C-PACE assessment in arrears is senior to mortgages-but only the past due assessment PACE Who can use C-PACE? D. ®� o 0 0 omo ►o:� 41a t,.,i,.-- t.1�•`3^".Y AgncultJral No72ro5, March 10, 2020 37 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEANENERGY(C-PACE) (Continued) Here are examples of property improvements C-PACE will finance: What can be financed with C-PACE? sss ®\ Go HVAC upgrades High-efficiency Solar energy water conservation lighting equipment &hot water systems O High-efficiency Building energy Building envelope Cogeneration, boilers and management and improvements energy storage furnaces,heating controls and more' ventilation Here are the Benefits of C-PACE for Property Owners: Benefits of C-PACE for Property Owners ✓ No Money Out of Pocket:100%financing including soft costs ✓ Immediate Savings:Cash-flow positive from day one ✓ Extends capital budget:Paid for from operating savings ✓ Long-term financing(20-25yr)-Reduces annual payment r. III m _ ✓ Comprehensive:Covers broader capital needs ✓ Transferrable:Assessments transfer("run with the land")to new owner upon sale �PlA� March 10, 2020 38 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Goals of the Mid-Atlantic PACE Alliance ✓ Increase market awareness through coordinated outreach and (2) education. ✓ Promote harmonized program design throughout the region. • Drive demand and increase volume of C-PACE projects in the region($80 in loan value,—160 projects) PACE tea® Benefits of a Harmonized Approach to C-PACE ✓ Create streamlined and consistent processes for property owners and contractors working with C- PACE programs in the region ✓ Foster cohesive regional market and encourage private capital investment e ) ✓ Coordinate marketing approaches and develop consistent messaging about C-PACE for specific audiences PACE March 10, 2020 39 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) The next several slides provide an overview of Case Studies in Maryland, D.C. and Connecticut: Case Study:Hotel&Office Building(MD) Project Need&Solution.Commercial office building and hotel implementing cost-saving energy efficiency upgrades. z Energy:Building envelope,HVAC replacement, LED Lighting Total Project Cost.-$1,400,000 Money Down:$0.00 C-PACE Financing:-$1,400,000 Term:20 years Annual PACE Assessment-$125,000 - Annual Cost Savings:-$155,000 -T - Net Annual Cash Flow -$30,000 Lifetime Cost Savings-$3,000,000 �ay� PACE to Value<10% LTV<80% MARM AND PACE P. Case Study:Downtown Office Building(DC PACE) Customer Downtown office building with energy-conscious anchor tenant • High annual energy spend • Building constructed in 1980s, due for capital upgrades Challenge Finance large retrofit "• • -.0 project without adding debt I Project water conservation measures,roof replacement :DCPACE March 10, 2020 40 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) he Econ,-,ccc Case; Investment by Properly Owner $1,600,000 $0.00 Annual Utility Savings $170,000 $170,000 Annual PACE Payment $0.00 $(140,003) PACE increases Net Benefit Year 1 $(1,430,030) $30,000 N0l&property value with zero Annual Net Benefit Years 2-20 $170,000 $30.000 dollars out-of- 5-year NPV of Cash Flows(6t 6% $(793,000) $136,000 pocket for the discount rate) owner. 10-year NPV of Cash Flows(D 6% $(258.1300) $221,000 discount rate) 5-year IRR -18% krFofle 10-year IRR 1% Infinite p1'I PAC E Note:Project financials her.boon simplified for Nlusbasve purposes.Sawa:DC PACE ■ v s�` . PACE Case Study:Manufacturing/Industrial—SOLAR(CT) ▪ Challenge:Ice manufacturer in central Connecticut wanted to lower the energy costs at its new 12,324-square-foot plant. • Solution:CT C-PACE program financed$306,641 project which . included a100-kW solar PV system.Credit for energy generated 7' j reduces energy bills,owner qualifies for$268,813 in incentives '- ($89,638 federal investment tax credit,and$179,175 state renewable energy credit) . Result:A cash-flow-positive project . Increased cash flow by$170,654 over the 20-year finance term. . The building's value increased an estimated$328,425, O PCc7C and the manufacturer now touts the high-tech,green facility JIR�J as part of its marketing strategy. scc.ix.tine de.a eoumn March 10, 2020 41 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Mr.Nicholas turned the brief over to Mr. Tajan to provide the C-PACE Process for Property Owners in Virginia: C-PACE Process for Fe* V Property Property Owner Property Works Property Owner in Registered Submits klContractor or Virginia Energy Auditor to Request for Capful Provider to g Define Scope of C-PACE Fund Project Work Financing I �► D�� i C-PACE Property Application is Energy Related Owner Billed Reviewed and Upgrades Annually with APProved py Installed Property Taxes Admimstntor Primary Parties PACE Lender Property Owner Taxing Authority (Program Administrator) Locality March 10, 2020 42 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Here is an overview of Program Responsibilities: Program Responsibilities Property Now AM.. Here is the Role of the Local Jurisdiction: Elements to Consider Role of the Local Jurisdiction -Capture the potential for C-PACE in the jurisdiction -Enact an ordinance establishing the C-PACE district -Establish a C-PACE program Program administration approach(3rd party) *Determine party for special assessment recording, assignment,and servicing -Oversee the program Maintain no liability in case of property owner's non-payment -Constitutional Officer participation March 10, 2020 43 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Here are the City Stakeholders: City Stakeholders City Council Commissioner of the Revenue City Treasurer City Attorney Real Estate Assessor Management Leadership Team Finance Economic Development Planning and Community Development 21 This slide provides Participating Localities and status of C-PACE establishment: a itia. ink::::::.;;:::::::: :•::: .......................... :: : ..........................EifS:of.Fisdeiicksfiung:>Aet**.cjic:: Q48 ......................... .......................... :::::::::::::::::::::::::: :?�f► hmord:: da�ance:aar><Q :►fvy2¢19:::::::::: :::::::::::::::::::::::::'Fairtax:cbunty: Att.1 Fitt zz i::::::::::::::: ......................... . ...........................:Cö1ffiy:=ACtfvE:NDsi::202A::::::::::::: ......................... :::::::::::::::::::::Edy:cET::P�tersbufg.``::aril(r�rtce:apptov�d iluh'2EIi'J:: ................................................................... March 10, 2020 44 CITY COUNCIL'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) (Continued) Discussion Mayor Dyer expressed his appreciation to Mr. Nicholas and Mr. Tajan for the presentation. March 10, 2020 45 CITY COUNCIL'S BRIEFINGS SOMETHING IN THE WATER SPONSORSHIP 4:14 P.M. Mayor Dyer welcomed Brian Solis,Assistant to the City Manager for Special Projects.Mr. Solis expressed his appreciation to City Council for their continued support: tick Something in the isr -444 Water Festival City Sponsorship City Council Briefing March 10,2020 Workshop .4.41 Brian Solis,Assistant to the City Manager for Special Projects Here is the Overview: Overview I I. 2019 Admissions Tax and 2020 SITW Festival Investment II. Economic impact summary of 10 largest special events ' III. 2020 SITW Projected Economic Impact IV. Alternative considerations March 10, 2020 46 CITY COUNCIL'S BRIEFINGS SOMETHING IN THE WATER SPONSORSHIP (Continued) Here is the 2019 Admissions Tax and 2020 Festival Investment: 2019 Admissions Tax and 2020 Festival .;. Investment 2019/Inaugural Something in the Water Festival admission tax paid approximately$533,000* I 2020 SITW total festival cost: Excess of$24 million,excluding any cost of sponsor activation such as Sony,Adidas and other brand sponsorships. Festival has singularly contracted with 6 entire hotels for more than $2.4 million (staff and guests j. Average rate:$346 per night "This accounts for 1/3 ticket holder refund from Friday,April 26,2019 rain out. Source:Something In the Water Festival representative This chart provides the 2018 Festival and Marathon Economic Impact as well as the 2019 Something in the Water(SITW)Festival Economic Impact: 2018 Festival and Marathon Economic Impact Report provided to City Council in Spring 2019 Something in the Water Festival 2019 Economic Impact Presented in October 2019 2018 Festival and Marathon Economic Impact Events Lodging F&B Entertainment Other Indirect/Induced Total Shamrock Marathon $2,667,699 $4,024,645 $382,187 $5,451,785 $5,712,342 $18,238,658 Rock%Roll Marathon 3,113,434 2,490,540 650,355 1,543,291 $4,381,116 12,178,735 North American Sand Soccer 3,777,566 3,094,983 736,493 1,683,156 $5,591,107 14,883,304 Patriotic Festival 459,705 1,726,276 1,170,646 701,814 $2,409,251 6,467,691 Neptune Festival 6,943,014 2,956,638 599,758 1,620,577 $7,050,613 19,170,600 American Music Festival 1,908,395 2,410,832 1,477,139 1,547,106 $4,144,768 11,488,240 East coast Surfing Championship 6,982,273 5,132,462 1,586,411 2,733,369 $9,463,063 25,897,577 FunkFest 1,456,606 4,752,309 763,757 2,431,592 $5,169,284 14,573,549 Boardwalk Art Show 2,374,772 3,193,403 743,591 4,373,984 $4,998,555 15,681,304 Festival and Marathon Totals $29,683,463 $29,779,087 $8,110,337 $22,086,673 $48,920,098 $138,579,657, Something in the Water Festival 2019 $2,394,732 $1,867,082 $7,844,422 $1,827,130 $7,826,711 $21,760,077 March 10, 2020 47 CITY COUNCIL'S BRIEFINGS SOMETHING IN THE WATER SPONSORSHIP (Continued) Here is the 2020 SITW Projected Economic Impact: 111, 2020 SITW Projected Economic Impact Direct Tax Revenue k - Admissions Taxes-Concert Tickets $900,000 Retail Inside Festival Footprint $ 40,000 F&B Inside Festival Footprint $162,500 SITW-Contracted Hotel Revenue $227,428 Subtotal $1,329,928 i • 1.-- Potential Indirect Revenue `z y r + City-wide Hotel Revenue $380,447 .1110 s - F&B Sold Outside Festival Footprint $ 98,800 Y ,r- — - ' Retail Sales,Entertainment,&Other $ 48,638 -* 3rd Party Events Tickets $ 20,000 SITW Wine/Food Event $ 27,500 --.4.-^ _'-./ "' `-. Subtotal $575,385 TOTAL Projected Tax Revenue $1,905,313 ' Source:something in the water iesteraI,methodology validated by ekv of Virginia Beach - Here are the Sponsorship Alternative 2 considerations: Sponsorship Alternative 2 r ' 14. considerations R I. Sponsorship grant paid after the Festival and Admission taxes have been validated - _� II. $900,000 is Sponsorship grant ,, ilft placeholder based on 2020 estimated ` - -f. admissions tax s {' Ill. Actual Sponsorship grant calculated based on actual validated 2020 admissions tax, which may be more or w -Lki L.:: ^, ^•.R .,� less than $900,000 March 10, 2020 48 CITY COUNCIL'S BRIEFINGS SOMETHING IN THE WATER SPONSORSHIP (Continued) Something in the Water Festival • City Sponsorship 9 � e City Council Briefing March 10,2020 Workshop " 4444"1. ^` Brian Solis,Assistant to the City Manager for Special Projects Mayor Dyer expressed his appreciation to Mr. Solis for the presentation. March 10, 2020 49 CITY COUNCIL DISCUSSION REFORESTATION 4:57 P.M. Council Member Henley opened the Reforestation Discussion and advised she would like to present a proposal to act on the work City Council has done regarding forest as just one flood control measure within the stormwater system. Council Member Henley advised in October 2018, City Council supported partnering with the Nature Conservancy,Lynnhaven River NOW and Virginia Tech's Department of Forest Resources and Environmental Conservation to study the quantifiable value offorestry in the City. Council Member Henley advised the study is complete and there is defining data showing the significant role in handling stormwater. Council Member Henley advised she is proposing City Council adopt a tree mitigation policy to replace any trees the City takes down on City property and provided examples of the Sports Center and Princess Anne Seven Road projects, where several trees were taken down. Council Member Henley further proposed planting trees within the ten (10)-acre area acquired by the City, formally identified as Village D in Ashville Park, as the first reforestation location. Stormwater staff would determine the best acreage to use as a tree buffer to conserve properties as identified in the Sea Level Wise Project and Robby Lewis from Virginia Tech's Department of Forest Resources and Environmental Conservation, has also provided suggestions to complete the project. Council Member Henley advised Lynnhaven River NOW and the Ocean Lakes Homeowners Association recently acquired a forestry grant for a similar project to plant forestry within a ten(10)-acre area on their property to begin this fall. Council Member Henley expressed she is hopeful to have twenty(20)-acres of 'Pumps"installed in the areas identified as they have the same drainage system draining in North Bay and emphasized her understanding that reforestation is not a solution to the flooding problem but rather a first line of defense. Council Member Henley advised, going forward, she would like to have a discussion during the budget process to re-fund the Open Space Program to protect additional City property and she would like to have Dr. Daniel McLaughlin, from Virginia Tech's Department of Forest Resources and Environmental Conservation,provide a brief to describe his findings and information on a web-based tool which will soon be available to the public. Council Member Moss advised he would like to ensure the proposal is tax-rate neutral. Council Member Henley advised there is already a .44% tax on every cent of the meal tax to support the Open Space Program. Mayor Dyer expressed his appreciation and closed the discussion. March 10, 2020 50 COUNCIL COMMENTS 5:12 P.M. Council Member Tower distributed copies of corrected pages(41-42)of the Resort Advisory Strategic Plan 2030, attached hereto and made a part of the record. March 10, 2020 51 COUNCIL COMMENTS (Continued) Council Member Abbott distributed copies of proposed Resolutions: A Resolution to Create the Urban Agriculture Advisory Committee; and, A Resolution Requesting The Circuit Court To Order That A Referendum Election Be Held On November 3, 2020, On The Question Of Whether The Members Of City Council Who Represent Each Of The City's Seven Residence Districts Should Be Elected On A District- Basis Rather Than An At-Large Basis, attached hereto and made a part of the record. Council Member Abbott advised she wanted to give City Council Members time to review the proposed Resolutions as she would like to have a discussion during the next City Council Meeting. March 10, 2020 52 ADJOURNMENT Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:14 P.M. /i Terri . - Chief Deputy City Clerk Amanda Barnes,MM City Clerk City of Virginia Beach Virginia March 10, 2020