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VIRGINL4 BEACH CITY COUNCIL
Virginia Beach, Virginia
April 30, 2020
Mayor Dyer called to order the SPECIAL MEETING BY ELECTRONIC MEANS of the VIRGINL4
BEACH CITY COUNCIL, on Thursday, April 30, 2020, at 3:00 P.M Mayor Dyer personally opened in
the City Council Chamber while all other members of City Council appeared electronically via WebEx.
Council Members Present:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer,
Barbara M.Henley,Louis R.Jones,John D.Moss,Aaron R.Rouse, Guy
K. Tower, Vice Mayor James L. Wood and Sabrina D. Wooten
Council Members Absent:
Rosemary Wilson
2
ITEM LA
MAYOR'S CALL FOR
SPECIAL FORMAL SESSION
ITEM#70206
Mayor Dyer read the Mayor's Call for the SPECIAL MEETING:
April27, 2020
"HONORABLE MEMBERS OF CITY COUNCIL
On March 12, 2020, Governor Northam declared a state of emergency due to COVID-19. Because
of the catastrophic nature of the declared emergency, it is impracticable and unsafe to assemble a
quorum of the City Council in a single location. In accordance with the Virginia Beach City Code
Section 2-21 and Virginia Code§2.2-3708.2(A)(3), and by the authority vested in me as Mayor of
the City of Virginia Beach, I hereby call for a SPECIAL MEETING BY ELECTRONIC
COMMUNICATION MEANS of the VIRGINIA BEACH CITY COUNCIL
Thursday,April 30, 2020
3:00 P.M.
In accordance with Virginia Code § 2.2-3708.2(A)(3), this SPECIAL MEETING BY
ELECTRONIC COMMUNICATION MEANS will be held virtually with Council Members
participating via video/audio conference. The purpose of this SPECIAL MEETING is for the City
Council to hold a workshop to discuss the proposed FY 2020-21 operating and capital improvement
project budgets.
This Special Meeting will be broadcast on cable tv, www.vbgov.corn and Facebook Live. Citizens
are encouraged to submit their comments to the City Council prior to the Special Meeting via email
at CityCouncilAvbgov.corn.
Sincerely,
s/ s/ s/
Council Member Abbott Council Member Moss Council Member Tower
District 2—Kempsville At-Large District 6-Beach"
Cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
April 30, 2020
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COUNCIL MEMBER JESSICA ABBOTT-KEMPSVILLE MEAL CENTER
COUNCIL MEMBER JOHN MOSS-AT-LARGE BUEDB1G 1,ROOM 234
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COUNCIL MEMBER GUY TOWER-BEACH AROMA BEAC�H,VAA23456.9000
(757)385-4581
FAX(757)385.5699
BDYER8VBGOV.COM
April27, 2020
HONORABLE MEMBERS OF CITY COUNCIL
On March 12, 2020, Governor Northam declared a state of emergency due to COVID-19. Because of the
catastrophic nature of the declared emergency, it is impracticable and unsafe to assemble a quorum of the City
Council in a single location. In accordance with the Virginia Beach City Code Section 2-21, Virginia Code§
2.2-3708.2(A)(3), Virginia Code § 15.2-1413 and the City's Continuity of Government Ordinance adopted on
March 31, 2020, we hereby call for a SPECIAL MEETING BY ELECTRONIC COMMUNICATION MEANS
of the VIRGINIA BEACH CITY COUNCIL
Thursday,April 30, 2020
3:00P.M.
In accordance with Virginia Code § 2.2-3708.2(A)(3), this SPECIAL MEETING BY ELECTRONIC
COMMUNICATION MEANS will be held virtually with Council Members participating via video/audio
conference. The purpose of this SPECIAL MEETING is for the City Council to hold a workshop to discuss
the proposed FY 2020-21 operating and capital improvement project budgets.
This Special Meeting will be broadcast on cable tv, www.vbgov.corn and Facebook Live. Citizens are
encouraged to submit their comments to the City Council prior to the Special Meeting via email at
CitvCouncil(avbgov.corn.
Sincerely,
11, )1(.,
Council Member Abbott Council Member Moss Council Member Tower
District 2—Kempsville At-Large District 6—Beach
cc: City Manager
City Attorney
City Clerk
Deputy City Managers
FOIA Officer
Communications Office
3
CITY COUNCIL DISCUSSION
FY 2020-21 PROPOSED BUDGET
ITEM#70207
3:11 P.M.
Council Member Moss advised the reason the call for the Special Meeting is due to the revenue forecast
provided to City Council on April 10, 2020. Council Member Moss expressed concerns as the forecast
does not align with a reputable economist. The GDP was down in the second quarter by 4.8%, consumer
spending down 7.2%, income down 3.1%and unemployment is expected to peak at 25%this summer and
ending at 12%as reported in the Congressional Budget Office Report of April 24, 2020. Council Member
Moss advised many business owners are unable to pay rent and will not be able to pay their property taxes
due in August and nearly all of them have asked not to raise real estate rate. Council Member Moss advised
it is possible to maintain the lower real estate rate which would require approximately$15-Million in off-
sets. Council Member Moss expressed his concern for the City's economy and advised the proposed
reconciliation, in his opinion, does not reflect an accurate estimate of revenue which is necessary to create
a budget. Council Member Moss suggested a methodical approach for the discussion by first determining
if Council Members agree with the financial amount the City will end the year with and then determining
what the projected revenues and expenditures will be.
Council Member Abbott advised she is concerned about revenue and how to best provide relief to residents
and business owners. Council Member Abbott advised she agreed with Council Member Moss on deciding
what the forecasted revenue will be. Council Member Abbott advised, on April 23, 2020, she provided Mr.
Leahy, Acting City Manager, with a list of recommended Capital Improvement Projects (CIP) to be
removed from the budget and is waiting for his response.
Vice Mayor Wood read the FY 2020-21 Operating Budget and CIP Reconciliation Letter dated April 30,
2020, attached hereto and made a part of the record.
Council Member Tower advised he is also concerned about the revenue stream and requested to focus the
discussion today on the revenue. Council Member Tower advised his concern for a recession grows
stronger each day. The City is not back to business yet and it is clear that businesses will not return to
normal even when allowed to re-open. Council Member Tower welcomes comments from City Council
Members and staff, regarding the projected revenues and how it could/should be adjusted?
David Bradley,Acting Deputy City Manager, advised the revenue estimates were calculated after receiving
the December 2019 real estate collections, business license fees in March 2020 and sales were doing
exceeding expectations. Mr. Bradley advised through the month of March things looked good and advised
the remainder of the year was forecasted very conservatively. Mr. Bradley advised revenue estimates were
based on receiving the following revenue percentages of what is normally received:Meals Tax 25%, Hotel
Tax 10%,Amusement Tax 0%and Sales Tax 75%for the last two months. Mr. Bradley advised the largest
revenue streams come from Personal Property Tax and Real Estate fees due in June and August. Mr.
Bradley advised he received information indicating unemployment could be as high as 20%and calculated
an assumed loss of 20%from Personal Property Tax for June, totaling$16.5 Million and a 10%loss for
Real Estate, totaling$33-Million. Those revenues combined with other departmental losses, totaled
April 30, 2020
4
CITY COUNCIL DISCUSSION
FY2020-21 PROPOSED BUDGET
ITEM#70207
(Continued)
$80-Million with a $65-Million loss from the General Fund. Mr. Bradley advised the real estate fees will
be collected eventually; however, the concern for losing 10%for real estate, is if the payment is not
collected in FY 2020, it will impact the ending Fund Balance. On March 24, 2020, a 10.3% loss to the
Fund Balance was assumed from the following years revenue. On April 10, 2020, Mr. Leahy sent a letter
with an assumed calculated loss of 8.45% ($65-Million) in revenue. Mr. Bradley provided assumptions
made for the remainder of the calendar year resulting in a loss of$70-Million for the next fiscal year.
Council Member Moss advised the GDP is estimated to go down 5.6% and asked Mr. Bradley how the
proposed budget is reconciled with a negative GDP?
Mr. Bradley advised the land book and assessments are in place for the upcoming year with a 3%increase
already approved.
Council Member Abbott asked if income is anticipated to go back to normal?
Mr. Bradley advised it is assumed there will be a slow income growth through the end of the calendar year.
Council Member Abbott expressed concern and believes there will be a decline in the need for commercial
real estate and asked if losses have been estimated?
Mr. Bradley advised the next commercial real estate assessment will be provided February 2021 and will
reflect any decline in assessments.
Mr. Bradley advised the impacts of the hiring freeze, a delay in essential expenditures and delays in CIP
projects will begin to be realized.
Council Member Tower believes the projections are ambitious and he does not have the confidence in the
revenues increasing to 100%by December. Council Member Tower advised if the beaches are open in the
summer, there will be a small population of visitors and while that is all up in the air, there is already
damage done to the economy. Council Member Tower advised he believes there is a recession now and it
will be worse than the 2008-09 recession.
Council Member Moss advised the City Council can and should extend the time frame to allow people to
appeal real estate assessments and provide a reassessment. Council Member Moss asked Mr.Bradley what
base was used to determine the number of viable businesses that the City has and are assumed to stay in
business?
Mr. Bradley advised he and his staff have been reading and researching over the past five(5)weeks to find
data to help determine what to expect. Mr. Bradley advised the estimated unemployment rate of 20% is
used to make the assumption of a 20%loss in Personal Property Taxes. Mr. Bradley advised calculating
revenues includes adding money saved from the hiring freeze and savings in attrition funding.
April 30, 2020
5
CITY COUNCIL DISCUSSION
FY2020-21 PROPOSED BUDGET
ITEM#70207
(Continued)
Council Member Henley advised the Personal Property Tax due in August is for the current budget and not
what is being discussed now. Council Member Henley advised the FY 2020-21 budget is one that will have
to be continuously revisited like the state is going to do. Council Member Henley advised the recession in
2008 was much longer and took much more time to recover. During that time, City Council continued to
receive updates on expenditures and revenue to make necessary adjustments. Council Member Henley
asked Mr. Bradley to provide what recommendations he has for this budget after it is adopted.
Mr. Bradley advised the first big decision point will happen in August when the fiscal books close for FY
2020. It will be then that it can be determined what the delay in expenditures has been and determine if
any of the expenditures delayed can then move forward or if they should be dropped out of the budget
completely. Mr. Bradley advised there will need to be a minimum of monthly meetings.
Council Member Moss asked when it is decided what the revenues will be, he would like to have a discussion
to determine the dollar amount to give back to the residents and business owners to provide them relief.
Council Member Tower advised this is the first time he has been through the budget process but intends to
fully support providing relief to residents and business owners. Council Member Tower advised he has
been overwhelmed with residents and business owners who need help and believes there will be future
discussions on this.
Council Member Abbott advised she supports not appropriating the entire budget all at once. Council
Member Abbott expressed she would like to hear from the other Council Members and have more discussion
with them to support a plan that supports business owners and residents.
Mayor Dyer expressed his appreciation to City Council for the discussion and feels a shared sense of
frustration in dealing with the unknowns. Mayor Dyer advised from the indications and conversations, it
is necessary to be proactive and reactive going forward each month and is mission essential to start re-
opening. Mayor Dyer advised he will speak with Governor Northam tomorrow to request limited opening
of the beach. Mayor Dyer advised there will be further discussions regarding the challenges we are
experiencing to find methods to provide relief to the community.
Council Member Wooten advised she wants to ensure this process is handled with equity and helping
everyone who is in need. Council Member Wooten advised she is sensitive to those residents who are
struggling and is willing to continue working through this process and with staff to address relief for
residents.
April 30, 2020
6
CITY COUNCIL DISCUSSION
FY2020-21 PROPOSED BUDGET
ITEM#70207
(Continued)
Council Member Moss expressed his appreciation to Council Members comments and participation
although the objective of the discussion was not achieved by having a realistic revenue projection but
believes the City Council and the public is more educated. Council Member Moss advised he does not
believe the timeline allows City Council to fulfill their fiduciary duties to adopt the budget by May 12th
unless there are more workshops or Special Meetings. Council Member Moss suggested meeting at
Building 19 where he believes all City Council Members could be seated six feet apart to allow a more
interactive conversation.
Council Member Rouse advised City Council has to adapt to the current situation because there are other
important matters currently pending such as finding a new City Manager and Police Chief Council
Member Rouse advised going forward, it is incumbent upon City Council to provide staff with direction to
find tax relief for residents and business owners as well as determine if appropriations should be monthly
or quarterly. Council Member Rouse does not believe capturing 100%of revenue by December is realistic
and requested to know the financial impact of freezing Real Estate Tax Assessments for 2019? Council
Member Rouse suggested City Council meet twice a week going forward.
Vice Mayor Wood expressed his appreciation for the comments during the discussion. Vice Mayor Wood
advised it is important to seek tax relief in a way that is meaningful and not just symbolic. Vice Mayor
Wood advised the proposed budget is a good way to get the process moving forward and allow City Council
monthly meetings to enact relief as needed. Vice Mayor Wood advised he does not believe appropriating
funds every sixty(60)-days will be ideal and especially for a new City Manager. Vice Mayor Wood advised
he understands there are unknowns for revenues but asked for more confidence in staff who have been
doing this for a long time and are recognized by their peers in government accounting and by the private
sector as being quite good at their job. Vice Mayor Wood encouraged City Council to look at the
reconciliation proposal again and come to a consensus to move forward with the understanding
adjustments can be made.
Mayor Dyer expressed his appreciation for the discussion.
April 30, 2020
S40/41A Bic
City of Virginia Beach
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ROBERT M."BOBBY"DYER
MAYOR MAMMAL CENTER
BUILDING 1
2401 COURTHOUSE DRNE
VIRGINIA BEACH, 23458.9000
April 30,2020 (757)3684581
FAX(757)428-5899
Members of City Council
Subject: FY 2020-21 Operating Budget and CIP Reconciliation
Dear City Council Members:
On March 24,2020, the Acting City Manager presented his original Proposed FY 2020-21
Operating Budget and Capital Improvement Program(CIP). Due to the economic impacts of
COVID-19 on our City,the City Manager provided a Revised FY 2020-21 Operating Budget and
CIP on April 10, 2020. The Revised Budget outlined reductions associated with decreases in tax
revenue as a result of the COVID-19 pandemic and returned services to FY 2019-20 levels.
These reductions are highlighted in green on Attachment A.
As we begin the new fiscal year with economic uncertainty, it is critical that the City Manager
and staff provide monthly financial updates on revenues and expenditures. The Revised FY
2020-21 Operating Budget has created a great deal of flexibility;however, it is possible that
additional City Council action could be required should revenues decline below current
estimates. To provide extra flexibility and preserve the City's cash position during these
uncertain times, it is recommended that expenditures within the following Capital Improvement
Projects(CIP)be placed on hold until further notice by City Council:
• CIP#3-174"Operations Facilities Renovations"($30,000,000)
• CIP# 8-025 "Beach Replenishment II" ($2,550,000)
We also recommend that the City Manager continue the hiring freeze and continue limiting
expenditures to essential services only as we begin the new fiscal year.
As noted on page 22 of the April 10th letter,the City Manager's Revised Budget provided a
balancing strategy for most funds;however, additional analysis was required to determine the
best strategy for balancing both the Tourism Investment Program(TIP) and the Tourism
Advertising Program(TAP)Funds. These funds are projected to have their original FY 2020-21
revenue estimates reduced by a combined $16 million. Balancing these funds through
expenditure reductions alone would result in almost a complete elimination of current services
provided through the TIP Fund(programs such as beach maintenance,trash collection,beach
events, etc.) and a reduction of 25%in TAP Fund advertising and marketing efforts.
As the economy begins to reopen,TIP and TAP programs and services will be essential to the
recovery of the local tourism industry. For that reason, it is recommended that the primary
balancing strategy of the TIP and the TAP funds include the use of$14.8 million of fund balance
from the TIP Fund. Of this use, $9.8 million will be appropriated within the TIP Fund and$5
million will be transferred to the TAP Fund. Additional funding within the TAP Fund will allow
the City to not only maintain current services but also enhance marketing and advertising efforts
across the City. The enhanced marketing and advertising campaign plan will occur in two
phases. The first phase includes an additional $2 million between now and July 1. The second
phase will include an additional $1.6 million appropriated on July 1 as a part of the FY 2020-21
Operating Budget. The projected fund balance of the TIP Fund at year end FY 2020-21 is$1.7
million,or 4%of the following year's revenue estimate. This results in an overall increase to the
net budget change as reflected in the April 10th presentation. These recommendations are
highlighted in blue on Attachment A.
Also noted within both the letter(page 22)and presentation, additional refinements were needed
as a result of department specific revenue reductions. These reductions resulted in the additional
elimination of nearly 24 FTEs and are highlighted orange on Attachment A. In total,the City
Manager's Revised FY 2020-21 Operating Budget includes a net reduction of 58.02 FTEs when
compared to the FY 2019-20 Operating Budget.
The modification of FY 2020-21 revenue estimates resulted in the reduction of$20.4 million in
local revenue shared with Schools. On page 22 of the April 10th letter as a part of the process
moving forward, it was noted that City staff was continuing to work with School staff to modify
the Schools FY 2020-21 Operating Budget accordingly. On April 28, the School Board reduced
approximately$28 million in their FY 2020-21 Operating Budget. In order to incorporate the
budget amendment adopted by the Virginia Beach School Board, the following adjustments were
necessary:
1) Reduce the transfer from the City's General Fund by $20,372,434 and reduce estimated
revenue from the Commonwealth by $6,926,614. These reductions in revenue are offset
with the elimination of the following appropriations:
a. $19,532,825 originally approved for a 0.5% experience step increase and 3.0%
cost of living adjustment(COLA).
b. Elimination of 69.55 FTEs and $4,492,077 in related salaries and operating
supplies.
c. $2,774,146 in other operating cost within the School Operating Fund.
d. $500,000 transfer to the Schools' Capital Improvement Program.
2) Reduce School's CIP Project # 1-107 "Princess Anne High School Replacement" by
$500,000, with a corresponding reduction in pay-as-you-go means of financing.
The City Manager's Revised FY 2020-21 Operating Budget retained several proposals that
should help in hiring and retaining our valued workforce,including:
• Increasing the Hybrid Employee Paid Time Off(PTO)accrual of an additional 1.5 days
per year and expanding the maximum allowable carryover by six days.
• Expansion of the City's Matennity/Patennity leave program from three to six weeks.
After listening to public input at the public hearings and via email as well as discussions with
City Council members, it is recommended that the City Manager's Revised FY 2020-21
Operating Budget and CIP, as reflected on Attachment A, be adopted with the following
adjustments:
1) Reinstatement of the originally proposed initiatives to implement recommendations of the
2018 Disparity Study. This increases the Department of Finance's budget by $366,541
including one additional position.
2) Reinstatement of the following compensation initiatives previously approved by City
Council:
a. Year 2 Public Safety Workforce Development
b. Year 2 phase-in of moving supervisors to their pay range mid-point
Through these initiatives, the City will continue to address critical compensation needs
and continue to build off previous efforts to address compression across the City. A
compensation reserve of$1,188,714 in the General Fund is established to address these
initiatives.
3) Elimination of the 2%planned increase in City employee health insurance premium rates
scheduled to take place on January 1, 2021. City employee premium rates will remain at
the same level as 2020 health insurance premium rates. The Schools also eliminated their
2% planned increase. Since both the City and Schools will be eliminating pay increases,
we believe this will help reduce the financial impacts to City and School employees with
no pay increases planned for FY 2020-21. The total impact to the Health Insurance Fund
is approximately $630,000. The 3% employer increase remains in both the Schools and
City budget.
4) Provide personal property tax relief for volunteer Emergency Medical Services and
volunteer fire personnel. To provide this tax relief, qualifying personal property will be
taxed at a lowered rate of one millionth of one cent ($.000001) on each one hundred
dollars ($100) of assessed valuation. This reduction will result in the projected loss of
$60,000 in personal property tax revenue.
5) Reinstatement of the originally proposed funding increases of $7,000 to the Atlantic
Wildfowl Heritage Museum and $15,000 to the Virginia Beach Surf and Rescue
Museum.
6) Move the $135,000 Museum of Contemporary Arts (MOCA) education grant from the
Department of Cultural Affairs to Non-Departmental Organization Grants. This will
provide additional transparency in the future budgeting of this grant initiative.
7) Even during these tough economic times,it is critical to address the safety and security of
our employees and citizens. We recommend beginning the implementation of the Hillard
Heintze recommendations including the centralization of Human Resources and
establishing a Security Office as follows:
a. Four Human Resource positions to begin the phased centralization of Human
Resource functions. This increases the department's operating budget by
$397,373.
b. One Security Office position to begin conducting facility security assessment
needs. This increases the Office of Emergency Management's operating budget
by$64,504.
Starting these two initiatives in FY 2020-21 will allow staff to determine the type and
amount of resources necessary to further implement the recommendations. If revenues
are performing favorably based on a mid-year review by staff, additional consideration
will be given to funding more of these recommendations in FY 2020-21.
8) Increase funding contribution to the African American Cultural Center by$50,000.
9) Based on updated fuel cost projections, additional savings are likely to occur in FY 2020-
21 due to lower fuel prices. General Fund budgeted fuel cost are reduced by$299,132.
10)Increase General Fund VDOT Roadway Maintenance funding by $1,850,000. The FY
2020-21 Commonwealth of Virginia's Budget reflects a 13% increase for Financial Aid
for City Road Maintenance resulting in the estimated increase of funding. Estimating this
additional revenue to the Department of Public Works creates capacity to redirect other
local revenue sources to fund the previously identified General Fund initiatives.
11)The Department of Public Utilities is developing a program to assist individuals recently
unemployed due to the COVID-19 pandemic with their monthly City Services Bill
(water, sewer, stormwater and waste management fees). Working with the Department
of Human Services and Information Technology, Public Utilities is developing criteria
and the appropriate technology platform for participation in the program with an
implementation goal of July 1, 2020. The fee relief program totals $4 million and will be
in place until funding is exhausted. Once all program details have been finalized,
information will be shared with City Council and our citizens prior to implementation.
Funding for this one-time program consists of$2.4 million from the Fund Balance of the
Water and Sewer Fund and $1.6 million from the Fund Balance of the General Fund.
12)Provide $2 million to CIP project 4-059 "Southern Rivers Watershed Site Acquisition
Program" in year one of the CIP. This is a new project in the FY 2020-21 CIP. This
project is one of the strategies to reduce the impact of flooding in the southern part of our
city. This appropriation will be supported through the use of Fund Balance from the
General Fund.
Some City Council members have requested reestablishment of part or all of the 2.5% pay
increases originally included in the City Manager's Proposed Budget. Before implementing
compensation increases or other items, we recommend reviewing FY 2020-21 revenue estimates
in January 2021 after the accounting records are finalized for revenue collection through
December 31, 2020. At that point, we should have a better understanding of the financial
impacts of the COVID-19 pandemic on our local economy as well as any federal/state financial
support that may be provided. Please note if revenue decreases beyond estimates additional City
Council action might be required to adjust the budget accordingly.
The details for the funding sources and City Council adjustments provided above are reflected on
Attachment B.
We want to thank the public who participated in public hearings to offer their comments on the
FY 2020-21 Operating Budget and CIP as well as staff for their efforts to provide answers to our
various questions. If you have any questions,please contact us directly.
Sincerely,
Robert"Bobby"M. Dyer, Mayor James L.Wood,Vice Mayor
Attachments
Attachment A
Attachment B
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7
ADJOURNMENT
ITEM#70208
Mayor Robert M.Dyer DECLARED the City Council SPECIAL MEETING ADJOURNED at 4:45
P.M
Terri H. C us
Chief Deputy City Clerk
Amanda Barnes,MMC Robert M. Dyer
City Clerk Mayor
April 30, 2020