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OCTOBER 13, 2020 SPECIAL FORMAL SESSION MINUTES 011"�a04� z ( J VIRGINL4 BEACH CITY COUNCIL Virginia Beach, Virginia October 13, 2020 Mayor Dyer called to order the SPECIAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the Virginia Beach Convention Center, Tuesday, October 13, 2020, at 2:00 P.M. Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson and Sabrina D. Wooten Council Members Absent: *John D. Moss Vice Mayor James L. Wood—Out for official business *John D. Moss participated during City Manager's Briefings via WebEx from his home in Virginia Beach GIN1'•BFAc 44°- U rY City Of �T1r ilZla Beach yo�g9'Fs" 0�G r OF °UR Noo`' VBgov.com JOHN MOSS PHONE: (757) 363-7745 COUNCILMAN-AT-LARGE JDMOSSOVBGOVCOM October 12, 2020 HONORABLE MAYOR Dear Mayor "Bobby"Dyer, Pursuant to Virginia Code§2.2-3708.2 and City Council Policy adopted March 31, 2020, I am noting you that I have an illness that precludes my in person participation; therefore, I will remotely participate in the Tuesday, October 13, 2020 City Council meeting. Sincerely, )it‘.,_- John D. Moss Cc:City Council Members City Clerk City Attorney City Manager 4109 RICHARDSON ROAD,VIRGINIA BEACH,VIRGINIA 23455 2 CALL TO ORDER ITEM#70867 Mayor Dyer read the Mayor's Call for the SPECIAL SESSION MEETING: October 8, 2020 "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach,I hereby call for a SPECIAL SESSION of the VIRGINIA BEACH CITY COUNCIL Tuesday, October 13, 2020 2:00 P.M. Virginia Beach Convention Center 100019`h Street The purpose of this SPECIAL SESSION is to allow City Council to convene into Closed Session. At 3:00 P.M, City Council will reconvene, certify the Closed Session, and proceed with the regularly scheduled City Council Workshop. The City Council meeting will be streamed live on www.vbgov.com and Facebook Live, and will be recorded for rebroadcast on Cable TV. Sincerely, s/ Robert M. Dyer Mayor" Cc: City Manager City Attorney City Clerk Deputy City Managers FOIA Officer Communications Office October 13, 2020 o City of Virginia B each tz OUR NpS°N O� VBgov.co n ROBERT M."BOBBY"DYER MUNICIPAL CENTER MAYOR BUILDING 1,ROOM 234 2401 COURTHOUSE DRIVE VIRGINIA BEACH,VA 23456-9000 (757)385-4581 FAX(757)385-5699 October 8, 2020 BDYERI®VBGOV.COM HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL SESSION of the VIRGINIA BEACH CITY COUNCIL Tuesday, October 13,2020 2:00 P.M. Virginia Beach Convention Center,Suite 5 100019`"Street The purpose of this SPECIAL SESSION is to allow City Council to convene into Closed Session. At 3:00 P.M., City Council will reconvene, certify the Closed Session, and then proceed with the regularly scheduled City Council Workshop. The City Council meeting will be streamed live on ►iww.vbgov.com and Facebook Live, and will be recorded for rebroadcast on Cable TV. Sincerely, Robert M. Dyer Mayor Cc: City Manager City Attorney City Clerk Deputy City Managers FOL4 Officer Communications Office 3 ITEM#70868 City Manager, Patrick Duhaney, welcomed and introduced Paul Neudigate who was sworn in as Chief of Police earlier today. Chief Neudigate expressed his appreciation to City Council and the City Manager for having trust in him to fulfill this critical position, adding he is very humbled and elated to be part of the Virginia Beach team. October 13, 2020 4 ITEM#70869 Mayor Robert M. Dyer entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2.2-3711(A), Code of Virginia, as amended,for the following purpose: PUBLICLY-HELD PROPERTY: Discussion or consideration of the, acquisition of real property for public purpose; or of the disposition of publicly-held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body pursuant to Section 2.2-3711(A)(3). • Beach District • Beach District • Princess Anne District LEGAL MATTERS: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2.2- 3711(A)(7). • Holloway, et al v. City of Virginia Beach October 13, 2020 5 ITEM#70869 (Continued) Upon motion Council Member Jones, seconded by Council Member Abbott, City Council voted to proceed into CLOSED SESSION at 2:11 P.M. Voting: 9-0 Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson and Sabrina D. Wooten Council Members Absent: John D. Moss Vice Mayor James L. Wood Closed Session 2:11 P.M. —3:05 P.M. Break 3:05 P.M.—3:13 P.M. October 13, 2020 6 CERTIFICATION ITEM#70870 Mayor Dyer RECONVENED the Special Session at 3:13 P.M. Upon motion by Council Member Jones, seconded by Council Member Abbott, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 9-0 Council Members Present: Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer, Barbara M. Henley, Louis R. Jones, Aaron R. Rouse, Guy K. Tower, Rosemary Wilson and Sabrina D. Wooten Council Members Absent: John D. Moss Vice Mayor James L. Wood October 13, 2020 G011.BE4c rj ;'- . ., ,,, , ,,,,,„,./ 1 rJ — e GF OUR NO\04 s RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION,pursuant to the affirmative vote recorded in ITEM#70869 Page 5 and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS:Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOW, THEREFORE,BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a)only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. a a arnes, MMC City Cl k October 13, 2020 7 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 3:14 P.M. Mayor Dyer welcomed Patrick Duhaney, City Manager, Michele Anderson, President and CEO— United Way of South Hampton Roads,Ruth Jones Nichols,Ph.D.,President and CEO—Foodbank of Southeastern Virginia and the Eastern Shore, Steve Cook, Vice President — Hampton Roads Workforce Council and Christine Morris, Executive Director—LISC Hampton Roads. Mr. Duhaney expressed his appreciation to City Council for their continued support: COVID-19 Community Relief Program An initial investment of$8 million to provide: • Emergency financial assistance to individuals and families — United Way of South Hampton Roads • Food security — Foodbank of Southeastern Virginia and the Eastern Shore •Workforce development— Hampton Roads Workforce Council • SWaM business support— I ISC Hampton Roads ctml Virginia Beach Mr. Duhaney turned the presentation over to Ms. Anderson to provide the Impacts of COVID: The Impacts of COVID • 13,500 more Virginia Beach households are xou..nade Earring B•lo•r t^•ALICEThm1ad by Zip Code I struggling to make ends meet(earning below the ALICE threshold) • Over 18,000 are unemployed in Virginia Beach • 21%of all rental households are behind on rent' a • 24.4%of adults ages 25-44 report not working (' Z 7 because COVID-19 disrupted their childcare` 'National stetiatca,bcal tlala unawilabk United Way October 13, 2020 8 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 (Continued) Proposed Use of COVID-19 Relief Funds •Addressing individual and family needs: • Rent • Utilities • Medical expenses • Childcare • Systems-level coordination • Working directly with companies to coordinate payment of outstanding balances • Individual case management and care coordination • Comprehensive intake to identify needs,refer across service providers and provide emergency financial assistance United Mk Way Ms. Anderson turned the presentation over to Dr. Nichols to provide an overview of Hunger and Food Insecurity in Virginia Beach: Hunger and Food Insecurity in Virginia Beach • Due to COVID-19, Feeding America projects the Food Insecurity Rates food insecurity rate for Virginia Beach will increase (City of Virginia Beach) 18 from 8.2%in 2018 to 13.7%in 2020. 14 • 12 • Prior to COVID-19,the estimated Meal Gap for 10 '— Virginia Beach was 6,222,324 meals,the equivalent 8 of a$20,347,000 annual food budget shortfall. e 4 2 • • Each year,the Foodbank of Southeastern Virginia ° 2016 2017 2018 2020 and the Eastern Shore has closed the Meal Gap in Projections Virginia Beach by at least 50%. Foodb nnk October 13, 2020 9 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 (Continued) Proposed Use of COVID-19 Relief Funds • Purchase food to help close the Meal Gap in :s000m Food Sources:Virginia Beach Virginia Beach. 2000000 1500000 • Purchase refrigeration equipment to expand our collective capacity for distributing fresh FY,q FY„ FY,e FY19 FY20 fruits and vegetables, lean protein and diary •0". •GroceryR-a. •USDA •Purchased items to residents in Virginia Beach. Food Distribution Trends:Virginia Beach 5020003 • Purchase transportation vehicles to pick-up and deliver food in Virginia Beach directly to 1000000 neighbors in need during the COVID-19 ° FY,e FY17 FY18 FY19 FY20 pandemic and beyond. Dr. Nichols turned the presentation over to Mr. Cook to provide an overview of Workforce Development for Displaced Workers: Workforce Development for Displaced Workers • Short-term training in focused industries • Healthcare • Manufacturing • Hospitality • Skilled trades • Transportation and logistics • Other identified opportunities • On-the-job training • Incumbent worker training •Apprenticeship / pre-hire • Cohort training HAMPTONROADS WORKFORCECOUNCIL October 13, 2020 10 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 (Continued) Hampton Roads Workforce Council • In-person / Mobile /Virtual delivery of services • Expansion of existing training partnerships • Work with Virginia Beach Economic Development to identify business needs • Recruitment through existing / new services and partnerships 4V I RG I N IA Hampton Roads CAREER WORKS VETERANS•EMPLOYMENT Center HAM PTONROADS WORKFORCECOUNCIL Mr. Cook turned the presentation over to Ms. Morris to provide an overview of Small Business Relief& Recovery Grants To Date: Small Business Relief & Recovery Grants To Date Total LISC Grants Impact Our Target Businesses Applications: i00% 562,541 so% 80% 70% 1,0 Number of 65o% Grants Made: 40% 2,761 zo% I 10%o _■ L L Women-owned Veleren-owned MinorHY Owned Low to Rural Funds Moderate Income Trecl Allocated: .%Applicants a%Grantees $31,961,000 IBC HHAAMMPION ROADS October 13, 2020 11 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 (Continued) Small Business Grant Program Recommendations Eligibility Getting the Word Out • Virginia Beach SWaM businesses • City of Virginia Beach • Department of Economic Development Uses • Neighborhood Associations • Wages and benefits • Business District Associations • Inventory for on-going operations • Virginia Beach Chamber of Commerce • Past due bills • Black BRAND(HR Black Chamber) • Payables(rent,supplies,etc.) • Hispanic Chamber • Weatherization expansion into the • Urban League of Hampton Roads right-of-way • Virginia Community Capital Grant Size • $10,000 W4 HAMPTON ROAL, Ms. Morris turned the presentation over to Ms. Anderson to provide details on the Coordinated Process between agencies to provide assistance: A Coordinated Process ® r . Financial Assistance fl (Bills paid directly to provider) I:Ll l ( ) Direct Referrals Centralized Intake Needs Assessment (Partner programs and services) 6 110) 11111 Case Management (Comprehensive care coordination) October 13, 2020 12 CITY MANAGER'S BRIEFINGS PANDEMIC FINANCIAL RELIEF AND ASSISTANCE ITEM#70871 (Continued) A comprehensive Progress Report will be provided on a monthly basis: Comprehensive Reporting • Closely monitor traffic Client Needs,srao- • Report on community need • Quantitative and qualitative data • Tentative timeline: • Nov 9- Launch • Nov 30- Progress Report Clients Served • Dec 30- Progress Report 70000 • Jan 29- Progress Report 2000 • Feb 26- Progress Report °00° ,0000 • Apr 15-Q1 Outcomes Report „•O 0 waa :s w. :s:.: .e..- Here is the Communication Plan: Communication Plan • Create a shared, easy-to-use landing page • Drive citizens in Virginia Beach zip codes to page via: • Direct mail • Email • Social media advertising • Digital advertising • B2B outreach • Expected launch: October 30 Mayor Dyer expressed his appreciation to Mr.Duhaney,Ms.Anderson,Dr.Nichols,Mr. Cook,Ms.Morris and all their staff working hard to assist the residents. October 13, 2020 13 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 3:48 P.M. Mayor Dyer welcomed Aileen Smith, Director—Human Services. Ms. Smith expressed her appreciation to City Council for their continued support: R i .' Human »� City of Virginia Beach -'� s Department of Human 11, ' - Services Children Services Act October 6,2020 ' - - Oink Presented by: Aileen L.Smith,DHS 3 € Director a- -`i.i ± .....,-, ik , ‘ , g. 1 4-„ Aileen L Smith,Director Mr.Patrick Duhaney,City Manager 's* `f Department of Human Services Dr Kenneth Chandler,Deputy City Manager Children Services Act r e 1 li October 13, 2020 14 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 (Continued) Here is the Establishment of Children's Services Act(CSA): Establishment of Children's Services Act (CSA) "...The Comprehensive Services Act(CSA)was passed in 1992 to "create a collaborative system of services and funding that is child-centered, family focused and community-based when addressing the strengths and needs of troubled and at-risk youth and their families in the Commonwealth." § 2.2-5200 Effective July 1,2015 the name changed to: Children's Services Act Here is an overview of the Community Policy and Management Team (CPMT): Community Policy and Management Team (CPMT) • CPMT was mandated in order to increase the level of collaboration at the local level between child and family service agencies as well as ensure children and families receive the services that are best matched with their needs. • Members are appointed to CPMT by the City Council and shall include members from the local social services agency,behavioral health,court services,public schools and the health department. There should also be a parent representative,a private service provider and a governing official. • The team is responsible for establishing fiscal and interagency policies,funding authorizations,utilization review,long range planning and the appointment of Family Assessment and Planning Team(FAPT)members. October 13, 2020 15 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 (Continued) The CPMT appoints a Family Assessment and Planning Team (FAPT) responsible for assessing children and their family needs: Family Assessment and Planning Team (FAPT) • The CPMT is required to appoint a multi-disciplinary team known as FAPT which is responsible for assessing each child and their family's needs to preserve the family and maintain or return the child to their home community by recommending the appropriate services. • Each participating agency dedicates a staff member two full days per week to serve on the Virginia Beach FAPT. The CPMT is required to review the FAPT recommendations and authorize the funding of all services for children and youth. Family Assessment Planning Team cont. • FAPT uses Intensive Care Coordination(ICC)which incorporates the High-Fidelity Wraparound(HFW)approach to decrease the need and use of congregate care (residential)services. • The HFW approach is an evidenced-informed process of care management that holistically addresses the behavioral and social needs of a youth and family in order to develop self- efficacy.This team works together to identify the family's vision,goals and needs and develops specific measurable plans to accomplish those outcomes while honoring the family culture. October 13, 2020 16 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 (Continued) Here are the eligibility requirements for Mandated and Non Mandated Children and Youth to receive services: Eligibility: Mandated and Non Mandated Children and Youth Mandated to receive services: Non-Mandated to receive services: • Children or youth in foster care, • Youth referred by the courts or a • Children or youth who are at risk juvenile court service unit who of entering foster care, are not meeting eligibility in one • Children or youth at risk of being of the other categories.These placed in out-of-home care due children must meet one of the to extensive mental/behavioral eligibility criteria that relates to health needs who meet the Child behavioral or emotional needs in Need of Services(CHINS) requirements as assessed by the Court or FAPT • Children and youth who are unable to attend public school Here are the types of services offered: Services • Services that a team may identify to meet the needs and vision of the family include,but are not limited to: • Parent Coaching • Family Therapy • Mentoring • Parent Support Partners • Virtual Residential • Substance Use Treatment • Sex Offender Therapy • Parenting Assessments • Drug Testing • Domestic Violence Counseling 4Ax • '1*/11 October 13, 2020 17 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 (Continued) This graphic provides details on FY2020 Services: FY2020 Services Virginia Beach City Distinct Child Count By Service Placement Type Referral Source •:ns 426 liKa ..n area •..T• auo.8% oss n>.10% FY 2021 CSA Budget • The FY 2021 CSA Expenditure budget totals$13,499,954 • $13M Services for children and families • $470k Personnel • $30k Supplies and other operating expenses • FY 2021 CSA Revenue Sources are as follows: • $2k Parental Co-pays • $1.5M VBCPS share for day school placements • $4.5M Local Match from General Fund • $7.5M State and Federal Funds October 13, 2020 18 CITY MANAGER'S BRIEFINGS CHILDREN'S SERVICES ACT ITEM#70872 (Continued) Accomplishments • Introduced Open Table • Collaborated with the to the Interfaith Department for Child Alliance at the Beach Support and (IAB)and implemented Enforcement(DCSE)to three open tables with refer parents who families through the place their children in Department of Human out of home care Services. through the CSA https://www.theopent Parental Agreement to able.org/ be assessed for child support payments. Questions II 1II/ Mayor Dyer expressed his appreciation to Ms. Smith for the presentation. October 13, 2020 19 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 3:59 P.M. Mayor Dyer welcomed Michael Kirschman, Director and Symsi Denson, Operations Coordinator—Parks &Recreation. Mr. Kirschman expressed his appreciation to City Council for their continued support and turned the presentation over to Ms. Denson: l i + * 4 `.7 Bee CityUSA fr %0 tp _ gin;, Meeting ao '� Symsi Denson,Operations Coordinator,Parks&Recreation Ott rt hat ��°r\d SOfe j-F is r °r A Y 1 o USA ° Program? Bee Cit A T^drttrtr,Jle Can Met r e C fference O n, By working together,our goat K to rake a difference in reversing the threat currently frg '7e City At P�� c;n nailer pltm ma oat ors aro the w rld. October 13, 2020 20 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) Here is an overview of the Bee City USA Initiative: BEE CITY USA INITIATIVE Bee City USA fosters ongoing dialogue in urban areas to raise awareness of the role native pollinators play in our communities and what each of us can do to provide them with healthy habitat.Research has shown significant declines in pollinator population sizes and ranges globally. The Bee City USA program endorses a set of commitments,defined in a resolution,for creating sustainable habitats for native pollinators,which are vital to feeding the planet.Incorporated cities,towns,and communities across America are invited to make these commitments and become certified as a Bee City USA affiliate. Here are the Commitments: Establish �� C � Establish.standing Create end enhance Incatrorate Host pollinator Publkly Pay an Mal a'Ply fat Bee City USA poliatorh.bltat on pollbata.consclas awareness events acknowledge Bee application fee and renewal and report committee to public and private practices into city City USA affiliation annual renewal fee an the previous advocatefor lard by increasing policies and plans with signs and an of SON;to Eeshwed years attivl"es pollinators the abundance of aline presence equally betweenthe native*tits, City and Council of providing nest sites, Garden Clubs and reducing the use of pesticides Commitments October 13, 2020 21 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) Here are the Projected Requirements: Budgetfln-Kind Description Expenditurefln-Kind City Manpower Hours - Annual Fee s5oo sz5o Shared between Council of Garden Clubs of Virginia Beach and Park&Landscape Services Educational Materials szso to be provided by VB Council of Garden Clubs rojected Plant Material&Trees to maintain s3oo Park&Landscape Services for equirements Pollinator Garden at Redwing Park plant replacements&plant additions Annual Bee City Celebration zoo hours includes planning _ meetings,Council of Garden Clubs& City working together to provide Bee City Public Event Yearly Bee City Meetings 4 meetings that will be hosted and organized by the Council of Garden Clubs Total City s55ohoo hrs VB Garden Clubs ssoohoo hrs 3.23 Cities and counting! Over ioo university campuses Hampton Virginia Ashville NC—They were first! Lynchburg VA HO IS Chattanooga TN EE CITY Burlington VT Albuquerque NM Seattle WA Santa Barbara CA San Francisco CA October 13, 2020 22 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) 1 in 3a bites food • we eat is courtesyof of 'sect pollination 4°41, ".9O% a„_ of the world's flowering plants depend on pollinators to reproduce e(ENDLY •The City of Virginia Beach is already committed&engaged in protecting bees and fostering the growth of their population October 13, 2020 23 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) The next two (2)slides recognize Kellam High and Landstown Elementary Schools for their work in preserving pollinators: The Bees'Keepers:Students at a Virginia Beach High School Learn the Art of Beekeeping and Advocate for their Survival KELLAM HIGH ka;5rbtt SCHOOL is BEE - FRIENDLY! �'i AreYOU? . ,�; „ K 6 t 4f ftvic Landstown Elementary School stuck. the world's vanishing pollinators LAN D S TO W N "What foods do you think we tan make with honey"the school division's recently hued chef Kip Poole asked a roomful Of landstnwn Elementary School students ELEMENTARY 'Honey bread,exclaimed one second-grader . SCHOOL is -Honey thicken another student chimed in -Absolutely:Poole replied.What if we made a little bit of rice or pasta and added honey chicken BEElop,Do you mink that would be good?' tes"me;indent,replied sor FRIENDLY! AreYOU? October 13, 2020 24 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) The next two (2)slides provide information on the importance of preserving Honey bees: 011en Nation Just"DON'T"Do It ksYOU to11111 ee Aware e a honey bee ;�atA 'arm'? PLEASE Protect our Honey bees •n't spray! w.:.�'.;.':`.�.:.:...�°::•. .�.m. ..tw..n...r..at.*r_......re.twat w..at.ra....4 PLEASE DO NOT SPRAY—Ull(7571641-5933 EASE call a ekee er! It a _ µ • twat. poat:* .`..••• ....*.a.:._r. ollen-Nation Amazina Honey bee Facts ksYOU to • ee Aware `.,"."`rat.b_......r.....rr_..r.r... ....F...wM.r M11tl...n.W9]r_b..n e woos rr..e is arm Ora U.W.wr_ ._M W r MI Va....._.or ..u.at....mro a honey bee swarm? • "..."..."^.....^""...'°"Wm."'TM•."'".'"'pm,_. .r.▪.:r.«Mee.+..ratrrr..b.....rr.rF..r...•rr. rr.rrrr Infra rr..r.r..Wet r. r▪r.108.41.116....+r....h4._...w..r u.w.r.rwr --a P e MI Agr]Wv w..a...r.rM.r.wrat...YrY.......i.0 00_ r.r_atF.r.rww.r.r._.r.FF..rFr E call a beekeeper+ - _twat-"'*".twat..—...r.r.....at...r,Menem. ...p rat.M..t M rr.Y...Y M tl. Y.Yrtw.at_Yn.bin Y fat_...U...rb'.M...,••�Y....p Mr.r.•......_r.r..w.rr.r•Y.'rM'.'DO Y twat*Mat..T. r eel* October 13, 2020 25 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) /Vatioe PIaats dor- Joadeast Pi=yiaia BEE NATIVE including Hampton Roads Region You don't have to keep a hive in your backyard to be called a • _ • M BEEKEEPER. _ „% j 'tiolk r 011601PI.'' '..� f$�P ,..� ri 1 o y, A BEEKEEPER is anyone who 4" ,, "+ understands the importance of \ " the amazing honey bee and a, , q,. promotes and protects them. r -,..et �. `` • Here is, "What's Next?" Resolution Adoption by the Mayor&City Council Creating Bee Friendly Habitat,Landscapes,Meadows,Hives City approved IPM Program WHAT's NEXT? Bee Day Bee Empowered—Bee Engaged Bee Street USA Bee Committed October 13, 2020 26 CITY MANAGER'S BRIEFINGS BEE CITY USA DESIGNATION ITEM#70873 (Continued) add Wert uestions? city, U JA Mayor Dyer expressed his appreciation to Mr. Kirschman and Ms. Denson for the presentation. October 13, 2020 27 CITY MANAGER'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) UPDATE ITEM#70874 4:26 P.M. Mayor Dyer welcomed Bobby Tajan, Director — Planning and Community Development. Mr. Tajan expressed his appreciation to City Council for their continued support: C-PACE Implementation OCTOBER 6, 2020 CITY COUNCIL BRIEFING ROBERT J. TAJAN, AICP, CFM, DIRECTOR OF PLANNING Here is an Overview of today's presentation: Overview Staff Recommendation on C-PACE program Current steps towards creating the program Potential timeline October 13, 2020 28 CITY MANAGER'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) UPDATE ITEM#70874 (Continued) Here is the Recommendation: Recommendation Delay starting C-PACE program as the Department of Mines,Minerals,and Energy hires a statewide third-party program administrator to oversee the statewide development and operation. Third-party program administrator would be tasked with connecting prospective users of the C-PACE program with lenders Will significantly reduce staff time to work with Third-party program administrator What is C-PACE? Commercial Property Assessed Clean Energy Innovative way to finance clean energy and resiliency projects on commercial, industrial,multifamily,agricultural,and nonprofit buildings secured by a lien that has a priority status equal to a tax assessment Program allows a locality to enable private sector loans for 100 percent of the total project cost by placing a special assessment lien on the property that the owner repays over time(20+years) Utilizes the guarantee of the local government's ability to collect real estate taxes to provide "security"for the loan on the private side and runs with the land October 13, 2020 29 CITY MANAGER'S BRIEFINGS COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY(C-PACE) UPDATE ITEM#70874 (Continued) Here are the Current steps towards creating the program: Current steps towards creating the program Group of internal staff met to discuss logistics of starting the program Economic Development staff to serve As Liaison with third-party program administrator As City's main point of contact for applicants and property owners interested in the program. Planning will work City Attorney's Office and required departments to draft Ordinance to adopt C-PACE program Planning and Economic Development to work with City Treasurer and Real Estate Assessor to assure program functions according to process designed in state law Here is the Timeline: Timeline 1n Quarter 2021 DMME hires third-party program administrator Staff works with third-party program administrator to align program 2nd Quarter 2021 City of Virginia Beach adopts Ordinance enacting C-PACE program Mayor Dyer expressed his appreciation to Mr. Tajan for the presentation. October 13, 2020 30 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 4:35 P.M. Mayor Dyer welcomed Emily Archer, Senior Planner/Urban Designer—Strategic Growth Office. Ms. Archer expressed her appreciation to City Council for their continued support: x .-----z.„. Mi3 -:,2::--iiiiits . II in '4t. ..1. la a b I ,1 NS ' •Mow"' �! /` 00.it II RESORT AREA OUTDOOR CAFt city council Briefing FRANCHISE REGULATIONS October 13,2020 Emily Archer,PEA Here is an overview of the Resort Open Air Cafe Program: RESORT OPEN AIR CAFE PROGRAM Established in 1985 at the request of the Resort Advisory Commission (RAC)to introduce the opportunity for cafés to exist on City property in the Resort Area. RESORT OPEN AIR CAFE • Amended+/-15 times in the past 35 years ,+„.... • last substantial update was in 2009 • Primary purpose:To promote a welcoming ambiance for shopping and the dining experience and serve as a public amenity,whilst supporting the health,safety and general welfare of the residents and visitors of the Resort Area. January 2020 request to update the regulations:Businesses and resort stakeholders have identified barriers with the existing regulations, - hindering their ability to use new and innovative materials and operate '' ma within current standards and regulations. '^I"•••'••"' October 13, 2020 31 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) Here is a look at the Summary of Changes within the draft Resort Area Outdoor Cafe Franchise Regulations: SUMMARY OF CHANGES: More user-friendly,visually compelling and organized INTRODUCTION 3 document Cafe categories consolidation RESORT AREA OUTDOOR CAFE FRANCHISE REGULATIONS Expanded eligibility CAFE REQUIREMENTS 5 Provide more flexibility for r outdoor cafe owners/ �.. ....,.., ,. operators Conformity with current state `(( APPROVAL PROCESS 21 r•" j�•�>121;ki .fa„f, ., and local regulations G."9f�• ,. Coordination with adopted COMPLIANCE 24 City guidelines w u�� ,...-,•,�.•,�...fb+ • Streamlined application review process The Resort Area has a total of forty-seven (47) restaurants with Café Franchise Agreements: BASELINE AUDIT&RESEARCH Existing Franchise Agreements by Café Categories Category A&B:Corner Cafes: 9 Combination(9 BW Cafes+9 CP Cafes=18 FA)(32%) Category A:Boardwalk Cafe: 17 total(30%) Category B:Connector Park Cafe: 1 total(2%) • Category C:Atlantic Avenue Sidewalk Cafe 4 total(7%) Category D:Atlantic Avenue Side Street Cafe: 12 total(21%) 4111 Category E:Atlantic Avenue Sidewalk Cafe 4 total(7%) (15.to 24'"Streets Only): Category F:West of Pacific Avenue Cafe: 0 total TOTAL NUMBER OF RESTAURANTS WITH CAFE FRANCHISE AGREEMENTS �� TOTAL CAFE FRANCHISE AGREEMENTS: 56 total _ n ! = . i f $ ..�¢ — f� f I s f R ur""""w.w -�. •- _4_-_ October 13, 2020 32 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) This chart shows the method in consolidating Café Categories: CAFE CATEGORIES CONSOLIDATION — CURRENT NEW 1` OPEN AIR CAFE CATEGORIES OUTDOOR CAFE TYPES Category A:Boardwalk Café INIMMO Boardwalk Cafe Type Category B:Connector Park Café Category C:Sidewalk Café Category D:Side Street Café ;_ Sidewalk Café Type- i Atlantic to Pacific Category E:Sidewalk Café • (15t"to 24Th Only) Category F:West of Pacific Sidewalk Cafe Type \c\\L — Avenue Café V West of Padflc BOARDWALK CAFES -SIDEWALK CAFES•ATLANTIC TO PACIFIC EMI SIDEWALK CAFES.NEST OF PACIFIC RESORT AREACAFE ELIGIBLE PARCELS RESORT AREA OUTDOOR CAFÉ BOUNDARY MAP . •11*— wag" 01`101 9 ilia* 10 % we BOARDWALK CAFES -SIDEWALK CAFES-ATLANTIC TO PACIFIC 41153 —SIDEWALK CAFES-WEST OF PACIFIC RESORT AREA CAFE ELIGIBLE PARCELS October 13, 2020 33 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) Here is an overview of current and proposed eligibility criteria: CAFE REQUIREMENT REVISIONS:ELIGIBILITY ■ Current Eligibility Criteria: • Be located on in the RT(Resort Tourist)Zoning District or OR(Oceanfront Resort)Zoning District; • Provide waited service with full-service menu,served on non-disposable dishware;and • Meet all minimum requirements described in the Outdoor Cafe Franchise Regulations. • Fast casual or fast food,offering quick food service of items already prepared and served typically in disposable wrapping or containers are not eligible. ■ Neer F!igihi!%ty Cri?eria.Exceptions for fast casual establishments that are Fully Certified Virginia Green Partner,a sponsored initiative by the state to encourage green practices in all aspects of the tourism industry,may be made. • NOTE:Local businesses recognized as Pearl Business may apply to be recognized as a Virginia Green Partner without having to go through the full certification process—this is possible through the established reciprocal agreement between the Virginia Green program and Lynnhaven River Now Pearl Business Program. Here are the Café Physical Audit Summary Results: BASELINE AUDIT&RESEARCH Cafe Physical Audit Summary Result SITE CAFES IN- CAFES Across the board regulation ELEMENTS COMPLIANCE OUT-OF-COMPLIAN" improvements on the following Area 39(81%) 9 0.9%': site elements: • Overhead structures Setback 45(94%) 3(6%) • Perimeter fencing type Entry/Access 41(85%) 7(15)- • Planting requirements Perimeter Fencing Material 37(77%) 11(23% • Signs(larger resort zoning Overhead Structures 41(85%) 7(15% issue) Fixtures and Furnishings 45(94%) 3(6%) Signs 28(58%) 20(42%) Plantings 16(33%) "2(67%) Flooring 46(96%) Bicycle ParkingArea 45(94%) 3(6%) October 13, 2020 34 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) Here are the current and proposed Cafe Requirements for Overhead Structures: CAFE REQUIREMENTS:OVERHEAD STRUCTURES Current Requirements Revised Requirements - , !- Soft-top demountable canopy Permitted,not required:Awnings,canopies and 1. � a ! umbrellas. - �,J j%,4 Required full coverage Does not require full-coverage when used. Varying permissibility across the Cafe Categories: Covering Type: 'vrgttas h tgvTgial o Category A(required) o Demountable soft-top approved material is Demountable soft-top covering is o Category B(permitted,not required) permitted in all Café Types permitted in all café types. o Category C(not permitted) o Hard-top material is ONLY permitted in o Category D(permitted,not required) Boardwalk Café Type. --moracimup o Category E(not permitted) o Category F(reviewed on a case-by- Additional framing structure criteria: case) - Galvanized steel pipe/tubing system - Wood made of fire-retardant treated lumber 7,9i�,� , Supporting/Framing Structure: and rot resistant species -- -Metal pipe or tube system - Stainless steel or galvanized fasteners - Hard-top covering is ONLY permitted in Boardwalk Café Type. Here are the current and proposed Cafe Requirements for Access&Barriers: CAFE REQUIREMENTS:ACCESS&BARRIERS Site Elements Current Requirements Requirement Revisions o ACCESS One access only Outdoor cafés may have more than one - Connected to the means of ingress and egress to an adjacent .. . business'entrance public thoroughfare,provided that such , _�, .-. - Meet all ADA standards outdoor dining areas and access points are ; ° — under the control of the licensee and i. ._ approved by the ABC Board. �f PERIMETER Current permitted materials In addition to the current fencing materials, S' e BARRIER - Finished painted wood the following are also permitted: PVC fencing with flat top is permitted but not picket-fencing. - Factory-finished metal - vinyl PVC(with restrictions) g pointed-top picket fencing, - Manufactured fiberglass - aluminum fencing L railing 6 - Prohibited: Height:30 inches(min)and cyclone fencing,chicken wire or similar 'Cy 1 � 42 inches(max) features are not permitted.Integrated logos a. 8 -44 or other branding elements are not -1 permitted. Segmented barrier with logos is not permitted. October 13, 2020 35 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFE FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) Here are proposed Cafe Requirements for Perimeter Plantings: CAFE REQUIREMENTS:PERIMETER PLANTINGS Café Type Revised Additional Special Requirements - .1, t' Boardwalk Cafe o Planting bed with 5-ft width minimum(no maximum req.);planters are ~ Type permitted for short distances upon review �,9�"? f _ o ?`. Perimeter Barrier(additional materials):rope rails and continuous '' f hedges i Sidewalk Cafe Permitted perimeter planting type: s4i • 4t. Types o Integrated planter-barrier system,free-standing planter boxes and railing e .t z.?.; x. planters lt r - —'. .rf '�' .'1: crier/planter boxes :4.4`,! 4,encouraed. This chart provides the current and proposed Café Franchise Fees: VB CURRENT FRANCHISE FEES EXHIBIT B Opal Air Cd8 Fralch6e Fee Schedule (meson k 1oa°".<af1 PROPOSED ANNUAL OUTDOOR CAFE FEES(per sq.ft.) Caerm B: Carson,Pm<Cft Cae.*C: Aeasi.Memo Soloxd<af Caw,C. .Ethane.....mc side aced Cart CAFETYPES 2021 2022 2023 Cwe1.3 C. Mo.Ammo EiAda4 Cart-INA to 4rcN Cmepn-r: Woo of hallo%venueCare BOARDWALK CAFES $11.26 $11.60 $11.95 -10®©©® im SIDEWALK CAFES �I�II��®® $8.03 $8 27 $8.52 —ILM® (Atlantic to Pacific) 11= 11;111I®IEN® ram SIDEWALK CAFES ��®��® (West of Pacific) $6.45 $6.64 $6.84 ii=aliiialIUMUM® ® miiimmemicamrammiiimmam October 13, 2020 36 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFÉ FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) Here is an overview of Application Review and Approval Process: NIB APPLICATION REVIEW AND APPROVAL PROCESS ,,;n;;,Mach Preliminary Review&Application Submittal City Staff will evaluate the feasibility of the outdoor cafe in its proposed location. City Staff will include SGA Office,Resort Area Maintenance Initiative(RAMI), Development Services Center(DSC)and Permits&Inspections upfront. 2. RAC Review&City Council Approval 3. Permits&Inspections(P&I)and DSC Review 4. Construction and Final Inspection o After construction,P&I and SGA Staff will conduct a final inspection to ensure conformance with the approved plan.After successful final inspection,Applicant may receive the Certificate of Occupancy(CO). 13 N/B PUBLIC INPUT SCHEDULE Stakeholder Presentations(August 3'a— o Atlantic Avenue Association(AM)(08/03) o ViBe Creative District Friends Board(08/13) o VB Restaurant Association(08/18) o VB Hotel Association(members were invited to the above meetings) August 276—RAC-OEC Presentation August 315'—Release Draft to Public via www.vbgov.com/resortcafe September 1$1—RAC-PDRC Presentation September 3''—Full RAC Summary Presentation September 9'h—Planning Commission Briefing October 13'h—City Council Briefing October 20th—City Council Vote 14 October 13, 2020 37 CITY MANAGER'S BRIEFINGS RESORT AREA OUTDOOR CAFE FRANCHISE AGREEMENT AMENDMENTS ITEM#70875 (Continued) QUESTIONS? www.vbgov.com/resortcafe VB %ti glum Beach Emily Archer,Senior Planner/Urban Designer earcher@vbgov.com 757-385-2912 Jenizza Badua,Planner I/Urban Designer jbadua@)vbgov.corn 757-385-2903 gallak miwr—.- Mayor Dyer expressed his appreciation to Ms. Archer for the presentation. October 13, 2020 38 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 4:47P.M. Mayor Dyer welcomed Ronald H. Williams, Jr., Deputy City Manager. Mr. Williams expressed his appreciation to City Council for their continued support: AlB Resort Management Update Directional Briefing Virginia Beach City Council Ron Williams,Deputy City Manager October 13, 2020 Here is Today's Agenda: Today's Agenda 1. Review Resort Resolution action items 2. Review recommendations for Resort Management Office 3. Consider funding and staffing for initial recommendations October 13, 2020 39 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) The next several slides provide an overview of the proposed Resort Resolution: September 1st - Resort Resolution 1. The City Council hereby re-establishes a Resort Management Office physically located in the Resort Area with a manager and appropriate staffing 2. The City Manager shall complete the Mobility Plan called for in the Resort Area Strategic Action Plan within the next six months, so that the appropriate budget allocation can be made in the 2021 fiscal budget September 1st - Resort Resolution (cont'd) 3. The City Manager shall re-initiate Friendship Patrols in conjunction with local churches and increase Atlantic Avenue entertainment programing to maintain a safe and friendly atmosphere for all visitors and residents 4. The City Manager shall implement a customer- friendly parking plan with guidelines and hours of operation with public and private lots that put public safety as a top priority October 13, 2020 40 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) September 1st - Resort Resolution (cont'd) 5. The City Manager shall cause the Resort Management Office to implement immediate and continuing maintenance actions that can address the growing list of areas in need of immediate assistance 6. The City Manager shall provide adequate resources to increase the police presence on Atlantic Avenue — April 2021 September 1st - Resort Resolution (cont'd) 7. The City Council will work with the Resort Advisory Commission to develop a Revitalization Program for Atlantic Avenue infrastructure improvements that reflect the art, history and culture of Virginia Beach that would be funded in Budget Years 2021-2025 October 13, 2020 41 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) September 1st - Resort Resolution (cont'd) The City Manager is authorized to transfer funds within existing appropriations and transfer positions within existing FTE authorizations to fully implement this Resolution. The transfer of appropriations may exceed the $100,000 limit upon the transfer delegation provided by Section 10 of the FY 2020-21 Annual Appropriation Ordinance. If the City Manager is unable to complete implementation of this Resolution within existing appropriations or FTE authorizations, the City Manager shall bring forward an ordinance to the City Council within 45 days of the adoption of this Resolution to seek the necessary resources for full implementation. The next several slides provide an overview of Implementation Recommendations: 11B Virginia Beach Implementation Recommendations October 13, 2020 42 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) 1. The City Council hereby re-establishes a Resort Management Office physically located in the Resort Area with a manager and appropriate staffing — January 2021 • Transfer Special Events& Resort Programming Division into this Office • Create&recruit Resort Manager position • Create&recruit 2 Inspector positions • Create&recruit 2 Homeless Outreach Workers • Evaluate Administrative support • Establish Resort Ambassador Program • Lease space on 17'h Street in current Resort Parking Office Special Cod Hornets.& Enforcement Outre Programming 8 FTEs from 2 new FTEs 2 new FT CVB BeachEvents Contracted Service s li Pudic Works& Parks&Rec Police.EMS October 13, 2020 43 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) Resort Ambassador Program Cleaning, Hospitality & Safety Services IIIMILIAL INItll ®.rMr�.�. rs.....rrn.. �� •• •' .• 'I• • ^ wu.<a.u..l na<rww.w Wls MUMS Mel am. BLOCK l '.._ .� .O PATIOLS SM41 'Ir + O er . ....,.....<,. ®MIA"`—` MMMr'�a - ....:,.......................... ] .94461671TiTir r"1"con 11, .nw.r.rr..+.r«. • 0 A 0 BprNB MO"IOIW11Ox MANIA ":=1:11;="74 64.1 ' 47‘.:- i ....r.., RTsystem 2. The City Manager shall complete the Mobility Plan called for in the Resort Area Strategic Action Plan within the next six months, so that the appropriate budget allocation can be made in the 2021 fiscal budget— April 2021 • Resort Area Mobility Plan (RAMP) development underway • RAMP should incorporate parking strategies including employee parking • RAMP recommendations to be considered during next budget development October 13, 2020 44 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) 3. The City Manager shall re-initiate Friendship Patrols in conjunction with local churches and increase Atlantic Avenue entertainment programing to maintain a safe and friendly atmosphere for all visitors and residents —January 2021 • Implement Resort Ambassador Program • Evaluate need for Friendship Patrols after implementation of Resort Ambassador Program • Coordinate with IMG/BeachEvents to enhance entertainment programming • Enhance local advertising for resort activities 4. The City Manager shall implement a customer-friendly parking plan with guidelines and hours of operation with public and private lot:_ that put public safety as a top priority —January 2021 • Continue modernization of systems through Parking Plan including employee parking • Consider ordinance changes to align commercial lot operations with public lot operations (i.e. hours) October 13, 2020 45 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) 5. The City Manager shall cause the Resort Management Office to implement immediate and continuing maintenance actions that can address the growing list of areas in need of immediate assistance —April 2021 • Evaluate public infrastructure maintenance needs and prioritize work orders • Current maintenance operations evaluation underway • Establish new standards shared by City and Resort Ambassador Program • Evaluate private property maintenance & enforce codes 6. The City Manager shall provide adequate resources to increase the police presence on Atlantic Avenue — April 2021 • Evaluate current policing operations • Prepare for peak season surge • Establish protocols for Resort Ambassador Program October 13, 2020 46 CITY MANAGER'S BRIEFINGS RESORT MANAGEMENT OFFICE UPDATE ITEM#70876 (Continued) 7. The City Council will work with the Resort Advisory Commission to develop a Revitalization Program for Atlantic Avenue infrastructure improvements that reflect the art, history and culture of Virginia Beach that would be funded in Budget Years 2021-2025 — April 2021 • Amend Atlantic Avenue CIP#9074 to incorporate enhanced infrastructure improvements • Evaluate resort and tourist destination amenities/ infrastructure and TIP Fund bonding capacity • Incorporate recommendations of Resort Area Mobility Plan • Increase funding for the District Improvement Program • Consider establishing a strategic property acquisition fund Here are the Next Steps: Next Steps 1. Bring forward ordinance to fund the Resort Management Office operations from the TIP Fund 2. Provide report on current maintenance, parking and entertainment 3. Continue developing final recommendations for remaining action items Mayor Dyer expressed his appreciation to Mr. Williams for the presentation. October 13, 2020 47 CITY MANAGER'S BRIEFINGS QUARTERLY STORMWATER UPDATE ITEM#70877 5:08 P.M. Mayor Dyer welcomed Toni Utterback, Stormwater Engineering Center Administrator— Public Works. Ms. Utterback expressed her appreciation to City Council for their continued support and distributed a copy of today's presentation which is attached hereto and made a part of the record. Mayor Dyer expressed his appreciation to Ms. Utterback for the presentation. October 13, 2020 Flood City Toni Utterback, PE, Stormwater Engineering Center Administrator October 13, 2020 .,.. .,. ,,,,....). Vi3()hj of Virginia Beach Public Works ,.." Engineering DASHBOARD Aragona Drainage Improvements 0 3 0 _..- Ashville Park Drainage Improvements Phase I 0 0 0 _ Central Resort District Drainage Improvements 0 3 3 Central Resort District— 24th Street Culvert 0 0 0 Chubb Lake/ Lake Bradford (a (Q; Q Eastern Shore Drive Drainage Phase I 0 3 3 Vill (4), EV Eastern Shore Drive —Cape Henry Canal Phase II 0 0 3 Eastern Shore Drive— Lynnhaven ColonyPark PumpStation Y ® 03_ Eastern Shore Drive— Lynnhaven Drive Pump Station 0 0 0 Southern Canal/Lead Ditch & Culvert Improvements Q Q Q _ .,, _ Stormwater Management Master Planning,Analysis and Modeling Q, Q ,Q Princess Anne Plaza Golf Course Conversion ( ; 3 Princess Anne Plaza North London Bridge Creek Pump Station 0 0 0 The Lakes South London Bridge Creek Channels and Gate 0 0 0 Windsor Woods Drainage Improvements Windsor Woods Pump Station 0 3 ai Windsor Woods Tide Gate 0 Q 0 J 2 I PO P. Tr -43 r V�' N. o c o �i N �2iI Tr i Co o N ^ ,� ' o . 2 a O ^ 47 IT N N. & N. �`" OO O O. • ^ N. -0 N. co 0 O • L NCO I— r.„ O O Cr C S.` O N: ce C Cay,�rl tw C N. • O O C €F- Wt • 0 4 • O r 0 . •0 s.* f •la , i x.. N vA� $ o C`' t r M V N. 00 A Y ,o�•� >, , o; a' ^ �+ r ri . t aa' N N. �c 7 t 0 a !f' Z) ) 1 am U J H 0 O >- lJ co O v W O w ) U— O a. 1 ARAGONA DRAINAGE VIRGIN IA BEACH IMPROVEMENTS, 7-400 COMMUNITY FOR A LIFETIME 4. ,.)**4. 4NG THE FUTURE TODAY � .r�■ Under Construction — ARAGONA VILLAGE .iiit..�, . Approximately 15% Complete Y\ „ DRAINAGE IMPROVEMENTS CIP: #7-400/6-556 '�' • Complete Construction — • ENGINEER: Rummel, Klepper, & Kahl, LLP • ,...'j CONTRACTOR: East West Construction. Inc. ., January 2022 - FOR INFORMATION: www.vbgov.com or 757-385-4131 i'' 1. i ,' Y w I ,i at Tofa ro Appropriated FY21 FY22 FY23 FY24 FY25 FY26 Balance To Cost to Date Complete 4,400,000 $4,400,000 Or 4,: ASHVILLE PARK PHASE I • Developer's Project O 3 new Stormwater Ponds L O Existing Pond Expansion O Channels Connecting Ponds O Regrade and Stabilize Existing Ditches • City's Project ant, . :,trcv vLn, O Stormwater Pump Station k""�"" O Drainage and Roadway Improvements O Princess Anne Farm Ditch 5 ASHVILLE PARK PHASE I, 7-047 a mast r.. aPV y 14,1.m,rr..v...Ni, Total Project Appropriated Balance To to Date FY21 FY22 FY23 FY24 FY25 FY26 Complete 12,000,000 $12,000,000 • Developer's Project o Begin Construction - October 2020 o Complete Construction - October 2021 4> • City's Project' , . . ,� m o Stormwater Pump Station .. • Begin Construction - October 19, 2020 414 M, � "� ° • Complete Construction - Summer 2022 °yjait , Irl �-~ �- A � . �. o Drainage and Roadway Improvements 4.. - °�� • Construction Completed - May 2020 o Princess Anne Farm Ditch • Construction Completed - March 2020 - 3_146A I" y r .z t CENTRAL RESORT , ___ DISTRICT PROJECTS lit, • Projects in the FY21 CIP 00 3CMS, ,0 Berdneck 0 Parent Project — ,..,. 4, i_ •' itt. ,:', CentraEl Resort e & .....,.. Drailnage [improvements, . 4 . ., . , 7-0411 ,.. 02 r 70 I „ . . . ,,. „..... :. 4th Steet CLdvert, - 64 _ '"'""---z-.------..r...........„s;:,,,........ ..„ . ResoRT ARE.. :' ,305 3CfeS I o Redirect Stormwater from ----4 .74 .ri. , 2`st Street and rjoh.06 ' % a Avenue tol6th Street ,...- Ebrineciewv Reacoi 'll Pump Statbn, 7-084 Lakewood 1 --I Ln Lake Hoilv ,-, . ,„ E -• -, , _ ..i..:. 4,, Atn r1 CrAiiiirn. . . ,' .1 ..Aue O, "r• ' Pinewood . c e . ,,. . 7 CENTRAL RESORT DISTRICT PROJECTS STATUS Central Resort District Drainage Improvements, 7-041 ‘,...i Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cow to Date Complete 92,800,000 $800,000 T �� $92,000,000 • Not Funded in the FY21 CIP Ash Street Culvert, 7-064 Total Project Appropriated Balance To Cost to Date FY21 FY22 FY23 FY24 FY25 FY26 Complete $5,200,000 $100,000 $5,100,000 • Design Underway (funded from the parent project) -Approximately 60% Complete • Not Funded for Construction in FY21 CIP Redirect Stormwater from 21 st Street/Baltic Avenue tol 6th Street Pump Station, 7-084 "dotal Project Appropriated Balance To FY21 FY22 FY23 FY24 25 FY26 Cost to Date Complete $1,500,000 $8,900,000 $1,300,000 .,w.,,. , . .� .,,,..,� , , $3,300,000 • Begin Design-July 2022 N.../ 8 ! 0 0 0 75 in V CC t 7 0 U 7 'i cu 7 E. o ate, 1 I P�asp P v l eJps pa/d ►� Y A r 7 Iv 23 . A. a O � VQ Y O + c tt ra •o 0 cu 0 o E ® o 0 0 g C Et u Q p CO n a COc[ � iul D wco co _a) M Q I a- . 0 o U Q E ! o - V ` a 0ra, 11 w a 0 0 f' ` CHUBB LAKE/LAKE BRADFORD PROJECT STATUS Chubb Lake/Lake Bradford, 7-053 otal Project Appropriate. Balance To p FY21 z FY22 FY23 at FY25 FY26 to Date Complete $32,000,000 $3,252,300 $1,084,100 $1,084,100 $1,084,100 $1,084,100 $1,084,100 $1,084,100 $22,243,100 • Pleasure House Lake Ouffall o Design Underway-Approximately 95% Complete o Begin Construction -Spring 2021 o Complete Construction - Fall 2021 • Lake Bradford Ditch Dredging o Design Underway-Approximately 90% Complete o Begin Construction - Fall 2021 o Complete Construction - Fall 2022 • Preliminary Engineering Report-Complete Summer 2021 \tom) EASTERN SHORE Chesapeake Bay DRIVE - PHASE I I . . ■ Projects in the FY21CIP ,,. Drove Drahagell 1IC°�lo �7-115T j s opi3 °'`-.,., ,, -- c_� a• ,,r' Tura; + • y- .r o ynnhayen Drove ..'N 4,,...,_. , ' -.-c A o':..-;Log.,,,,..„fEz.'7,144b4, • . • it : - §.. Pump Statoono D0 7 - 6 y.` i. ids • Pump Statbn0 3p 77-068 4. �' #; I► o Elleyate j nnhaden Drove, _E, .�-4 ,: Q,4_,• ; ,. 4 e ! U -0�� Long Creek - .- .«. 4 O00 - o Vista Crude Pump Statoono 11A, _ 77-00 7700 �4 ' ...). :-*�' s . o.. ,,, Z EASTERN SHORE DRIVE DRAINAGE PROJECTS STATUS Eastern Shore Drive Drainage Phase I, 7-151 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 to Date Complete $17,500,000 $17,500,000 $0 • Section 1C.1 under Construction -Approximately 45% Complete; Complete Construction -October 2021 Cape Henry Canal Phase II, 7-065 Total Project Appropriated Balance To FY22 FY23 FY24 FY25 FY26 Cost to Date Complete $4,300,000 $1,800,000 $2,000,000 $500,000 • Design Underway (funded from the parent project) -Approximately 65% Complete • Advertise for Construction in July 2021; Complete Construction - December 2023 Lynnhaven Drive Pump Station, 7-069 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cost to Date Complete $13,700,000 $2,500,000 $500,000 $9,000,000 $1,700,000 • Design Underway (funded from the parent project) -Approximately 65% Complete v ' • Advertise for Construction in January 2022; Complete Construction - December 2024 12 EASTERN SHORE DRIVE DRAINAGE PROJECTS STATUS Lynnhaven Colony Park Pump Station, 7-068 Total Project • pptop • • Balance To FY21 FY22al) FY24 FY25 FY26 Cost to Date - Complete 10,900,000 $500,000 $5,300,000 $5,100,000 • Design Underway (funded from the parent project) -Approximately 65% Complete • Advertise for Construction in July 2022; Complete Construction - December 2024 Elevate Lynnhaven Drive, 7-066 Total Project Appropriated Balance To Cost to Date FY21 FY22 FY23 FY24 FY25 FY26 Complete $3,600,,000 Ter T lik „rr ...,.a 1 $2,700700 • Begin Design-July 2022 (Funding Dependent) Vista Circle Pump Station, 7-070 Total Project Appropriated Balance To Cost to Date FY21 FY22 FY23 FY24 FY25 FY • Complete lir $14,300,000 lir '' F- - $800,000 moo $8,500,000 $0 • Begin Design-July 2022 (Funding Dependent) ,, �� 13 SOUTHERN CANAL/LEAD ,i ,-W;. DITCH AND CULVERT IMPROVEMENTS t • Site 5 — Dawley Rd between Pleasant Ridge i jstte#e Rd and Beggars Bridge Creek Culvert site#s ' • Site 6 — Pleasant Ridge Rd west of Dawley Rd - � "� site#1a • Site 7 — Intersection of Pleasant Ridge Rd and ' site - j- site,,„ site#7 Charity Neck Rd {: -, / - iy, .1.411414S0011101* I , • Site 8 — Charity Neck Rd north of Pleasant ' n, _F.: site#5 i -_�. Ridge Rdt • Site 9 — Gum Bridge Rd west of Charity Neck " • Site#11 Rd 4,,,,e \r:t1 4 4 *; ^ , : ' . '''' . ' ` w Site#15, • Site 10 — Charity Neck Rd I Gum Bridge Rd Intersection F • Site 11 — Beggars Bridge Creek Navigable sit.#'p ' Channel to Muddy Creek Rd y "' ---_. , # . • Site 15 — Upper Reaches of Beggars Bridge -- Creek to Charity Neck Rd • Site 18 — Off Road Ditch From Charity Neck Rd J �s, ,* F, to Beggars Bridge Creek ' ''' i 1 SOUTHERN CANAL/LEAD DITCH & CULVERT IMPROVEMENTS STATUS Southern Canal/Lead Ditch and Culvert Improvements , 7-024 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cost to Date Complete $20,470,000 $6,130,000 $2,390,000 $2,390,000 $2,390,004. $2,390,000 $2,390,000 $2,390,000 11 Site 5. Site 8 • Roadside Ditch Clearing and Driveway Culvert Clearing • Currently Not Funded -Construction Complete • Scheduled to Begin Design 2022 Site 6 Site 9 • Roadside Ditch Clearing and Driveway Culvert Clearing • Roadside Ditches and Driveways- -Construction Complete Construction Complete • Culvert Under Pleasant Ridge Road • Roadway and Culvert Replacement Design Underway- o Design Underway-Approximately 90% Complete Approximately 90% complete o Begin Construction- Fall 2021 • Begin Construction- Fall 2021 Site 7 • Under Design-Approximately 90% Complete • Begin Construction -Fall 2021 15 SOUTHERN CANAL/LEAD DITCH & CULVERT IMPROVEMENTS STATUS Southern Canal/Lead Ditch and Culvert Improvements , 7-024 Total Project Appropriated gIF Balance To FY21 FY22 FY23 ., FY24 FY25 FY26 Cost to Date Complete $20,470,000 $6,130,000 $2,390,000 $2,390,000 $2,390,000 $2,390,000 $2,390,000 $2,390,000, Site 10 Site 18 • Scheduled to Begin Design Spring 2021 • Under Design-Approximately 90% Complete • Begin Construction -January 2021 Site 11 • Complete Construction -June 2021 • Under Design-Approximately 90% Complete • Not Funded for Construction Site 15-Two Phases • Phase I, North Side of Gum Bridge Road o Construction Complete • Phase II, East and West of Dawley Road o Design Complete o Begin Construction - December 2020 40) 16 STORMWATER MANAGEMENT MASTER w�E Broad Bey PLANNING, ANALYSIS AND MODELING LIMB Creak Western Lynnhkven EM.tern ■ 15 Drainage Basins River Ly�"ivkn o Aden& Ocean Watershed Projects Creek Melia Creek Bay • Oceanfront ENzabeth London Bridge Oceanfront Creek River o Ezabeth Rhger Watershed Projects• Elizabeth River 0 Lake Taylor Upper Went Upper North Nock Creek Landing River o LOWS Creek Watershed Projects• Little Creek • o Lynnhaven Myer r Watershed Projects • Western Lynnhaven River 0 Eastern Lynnhaven River • Broad Bay o Thalia Creek Lever Southern River \ • London Bridge Creek ° Wolfsnare Creek • Linkhom Bay o Southern Rivers Watershr 01 Projects • Upper North Landing River 0 Upper West Neck Creek • Dam Neck 0 Lower Southern River 17 STORMWATER MANAGEMENT MASTER PLANNING PROJECTS Atlantic Ocean Watershed Stormwater Projects, 7-081 Total Project Appropriated , Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cost to Date . - Complete $7,255,000 $500,000 - $6,755,000 • Oceanfront Master Plan -Scheduled to be Complete Summer 2021 Elizabeth River Watershed Stormwater Projects, 7-086 Total Project Appropriated FY21 FY22 FY23 FY24 FY25 1" Y26 Balance o Cost to Date Complete $12,800,000 $500,000 Tvow $865,000 $11,435,000 • Elizabeth River Master Plan - • Lake Taylor Master Plan- Scheduled to be Complete Summer 2021 Scheduled to be Complete Fall 2021 Little Creek Watershed Stormwater Projects, 7-071 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cost to Date Complete $8,600,000 imillimilmir$1,000,0 e' �.'� mpg �: �` • Little Creek Master Plan-Scheduled to be Complete Fall 2021 , `^,- / 18 STORMWATER MANAGEMENT MASTER PLANNING PROJECTS Southern Rivers Watershed Stormwater Projects, 7-092 '-) b ota Pro'ec t Appropriated FY21 FY22 FY23 FY24 FY25 FY26 a ance o to Date Complete —11M.15,900,000 $500,000jii Nati $3,800,000 $11,600,00. • Upper West Neck Creek Master Plan- • Dam Neck Master Plan- Scheduled to be Complete Summer 2021 Scheduled to be Complete Fall 2021 • Upper North Landing River Master Plan- • Lower Southern River Master Plan- Scheduled to be Complete Fall 2022 Scheduled to be Complete Winter 2022 Lynnhaven River Watershed Stormwater Projects, 7-072 Total Project Appropriated .,. FY21 FY22 FY23 FY24 FY25 FY26 Balance To Cost to Date Complete $22,800,000 $780,000 �.:. �� $1,000,000 $21,020,000 jib • Linkhom Bay Master Plan- Scheduled to be Complete Fall 2020 • Wolfsnare Creek Master Plan-Scheduled to be • Broad Bay Master Plan-Scheduled to be Complete Summer Complete Summer 2021 2021 • Thalia Creek Master Plan-Scheduled to be Complete • London Bridge Creek Master Plan-Scheduled to be Complete Fall 2021 Spring 2022 • Western Lynnhaven River Master Plan-Scheduled to be • Eastern Lynnhaven River Master Plan-Scheduled to be Complete Winter 2022 Complete Winter 2022 19 LINKHORN BAY DRAINAGE BASIN Y , , . � �� STORMWATER MASTER PLAN ' - gov www.vb,xtr __ m,,, - -- ^10P • Report is Complete Linkhorn Bay Drainage Basin am; • 15 Simulated Flooded Areas (SFA) Stormwater Master Plan , .„ --,-M Identified — 15 Proposed Projects t Mu RTs� OCEAN ASTER JET BASE kol r.+nm ENTrvnr�cE October 2020 h • Up to 3 Design Alternatives Developed for each SFA to Mitigate the Flooding "" R� �� ♦ • Design Alternatives meet new Public ''' 1 Itfrit - Works Design Standards Manual FN fit 4 r. ,,t_. '.),4„4-.,, a-itikeic,s,„.4,:,,f.. ,,, o DesIgn waonfaH depths — atilona[l Oceank and Am© w Admilrostratoon (NOo o a N,w Prepared For ... 0 o O o 5eukuh I Atlas 114 ra[Infa � depths With a 20�© [increase , „.. ,,,, A VB .. . M 1 X wpm teach o Accormodlate I1.5-ft of sea-lledQO rose _' . ,. . Prepared By: o Ac�c�ommodate 3.0=ft ©f sea-kvell Rose for 4 Kimley>»Horn C rRilc a ll 'Infrastructure = ,. , . a _n.A � 20 Legend ,.. w.ar..> - r.,.°. N LINKHORN BAY DRAINAGE BASIN A Simulated Flood Areas' O2-Yea award Oft. la.°oMl STORMWATER MASTER PLAN Q2s-veir �` ` ` . N e�p 50-Year e°en.nnl Q 50.Ytar 4y a Q,00-Year ' , . -` 100 Year Flood Depth "ni.`o""" - I"46~ `' . • 15 Simulated Flooded Areas Categorized by 0.025n ° -D25.05R ME Rainstorm that Causes Flooding �a.1,5ft RueMr Read ��t.,Jin .-G..�rr"._."" � ofa wam.ae".xA.w I,-2n n 4 0 Cateales ten how often storm event and ,,‘„ 0 �J °". a.wiWR.ti z Aa.wa.► � r # Doodng may © C d k T / . • 15 Proposed Projects fir -aee,... Beautiful}ofuO Street m Dukes Lane ae" y, ", ° r 1 . ° . Eastern Beechwood Gardens e Furst CobniaO .Rd/Ocean [ Odd + Y -_- CloOO Meadow Dude e Grope Avenue / ® ::`,. 4 f N '';i - L © Point - Ocea�na Entrance . . iiim''i► 1 ' •- �,, , eua.eR ,r4P— Wed. .s OOP VA Beach RdpN Lurdnecfk Rd n Re}ynard Du°/Foeemroac Do° Re} a�rd Do°/m�wood DrSeatack Neighborhood e e e..RA 9n Mure 81 MP1,OW 1-,2-.t0-, - Southern [ Odd/DD'ostribiot�oom� Dr e Treetop DD r/OOd VA Beach Rd ad trence to theP #b IJolY 02). adherence la Me PW08M(July 2020). , 0 625 1.250 2.500 - Western Oceans Gardens Feet 21 Y w r N r«,.r PRINCESS ANNE PLAZA : " . `.. ow NORTH PUMP g .°, STATION AND TIDE �../ co ; GATE LOCATION Cl,! / ■ Projects in the FY21 CIP O Parent PrOlQC�t e 0N•cr a Princess Anna IlIaz Drhoha o c eek Goof z o [improvements-, 71-Oo50 °4rSe vk 1 7 a� ! J O C�olf C© Conde'soorn0 77-Oo 773 Band Rd North ate Plaza m` 9 c Ball Fields Sao O [forth -_onc on rktge Creak Ni Damp Radon, 77- og 7 �� " R7., STORMWATER � �' RETENTION PONDS N � '` to / 0 II \tti, Ma ion t� .,„ PRINCESS ANNE PLAZA PROJECTS STATUS Princess Anne Plaza Golf Course Conversion, 7-073 �../ Total Project Appropriated Balance To Cost to Date FY21 FY22 FY23 FY24 FY25 FY26 Complete 83,600,000 $ $3,000,000 $13,490,313 $11.300.000 . $15,900,000 $39,909,687 • Design Underway • Begin First Phase of Construction -Summer 2023 Princess Anne Plaza North London Bridge Creek Pump Station, 7-089 Total Project Appropriated FY21 FY22 FY23 FY24 FY25 FY26 W,, a ace rr Cost to Date Complete T` $65,900,000 $7,500,000 $12,200,000 $3,300,000 $42,900,000 • Preliminary Engineering and Location Study Complete • Begin Design-Spring 2021 23 ., THE LAKES .. . x �`f .. g ..-- . , • Projects in the FY21 CIP ,.....' w....W. . '\ , 8 w v a su tu Cmprovementso 7-05` Cry Z o o 0 o w.„n..� P Cp4rSe Off® .; c r., o South _ond©n Bridge Creek , , 'o .. C hannek and Cute, 7-0o g4 __ a� �. .� ,_,. a` E orthgate Plaza �+ I:: ': Ball Fields bo • o� �� --� ® �,f v SOUTH TIDE GATE & ,. CHANNELS co'f0s j LOCATION POTENTIAL 7 STORMWATER RETENTION POND Mal 1<w1 ._. 0 24 i THE LAKES PROJECT STATUS The Lakes - South London Bridge Creek Channels & Gate, 7-094 valance To Total Prole` ' ' • ppropr a e• FY21,' FY22 FY23 FY24 FY25 FY26 Cost to Date Complete $12,192,000 $2,200,000 $892,000 $9,100,000 • Preliminary Engineering and Location Study Underway • Begin Design- Fall 2021 a J ) 25 b• WINDSOR WOODS PUMP WINDSOR WOODS 4 """" " STATION, TIDE GATE & _ 0 BARRIER LOCATION o ■ Projects in the FY21 CIP Windsor °' u) 0 Win Can cr O Parent Project o Lake dsor {Hoods Cl) �M ndsor w© Trashmore a/ Drahage hIprovementso 77-02 o • Club`11oust Recoil POTENTIAL :. STORMWATER o • South Plaz. Trc il/ Presidential STORAGE r Blvd ____..5 • Old Forge Road/Red Lion Ho"a,,d Rd -" Road NEW STORM +:cx nw DRAINS WILL BE .,. '' =='a O M�O[�Cc��OO f Woods c'`' INSTALLED - , m y Puny Sta t o[ 0 7-077 THROUGHOUT \ I". THE PROJECT c` ` AREA —ride Gate, 7-0 770 , : . .. O TIUoa Creek/Ake hashmore o t �pwovementso 7-076 °w:: � **T. P m ,w:a " ' 26 WINDSOR WOODS PROJECTS STATUS lindsor Woods Drainage Improvements, 7-028 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 ' FY25 FY26 Cost to Date Complete $25,671,437 $14,345,237 $2,830,000 $1,300,600 $1,847,500 $1,100,000 $4,248,100 Clubhouse Road • Design Complete • Begin Construction -January 2021 • Complete Construction -March 2022 South Plaza Trail/Presidential Blvd • Design Underway-Approximately 90% Complete • Begin Construction -July 2021 • Complete Construction - December 2022 Old Forge Road/Red Lion Road • Design Underway-Approximately 75% Complete • Begin Construction -July 2022 • Complete Construction - December 2023 27 - WINDSOR WOODS PROJECTS STATUS mndsor Woods Pump Station, 7-077 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Co to Date Complete $40,250,000 $500,000 $9,200,000 $18,850,000 $11,700,000 • Preliminary Design Underway mondsor Woods Tide Gate, 7-078 Total Project Appropriated Balance To FY21 FY22 FY23 FY24 FY25 FY26 Cost to Date Complete lif $9,350,000 $4,500,000 " $4,850,000 • Under Design-Approximately 60% Complete • Begin Construction -May 2021; Complete Construction - Fall 2023 Thalia Creek/Lake Trashmore Improvements, 7-076 ., otal Project Appropriated Balance To FY21 FY22 FY23 '. , FY25 FY26 Cost to Date Complet r� $5,200,000 $1,200,000 $4,000,000 $0 • Begin Design-July 2024 (Funding Dependent) Y28 a :1 ;. WINDSOR WOODS TIDE GATE a `.�' 264 ' ,,, Control Building „at " __- (Generator, Fuel ,Tanks, Controls) ' ,�. 4 ilhilik Pump Station .44....J (750 cfs) a/, � Lake a Creek 4, Windsor + „r •,�• Tide Gate h .,+" -, (4 Gates; 11111 -- -� 'fir' Total 60' wide) t' `,fit, . .-`�. 29 A Yyra �� a� 4 "M � � �i. , ,,, � ka�� x� ��,� a A WINDSOR WOODS TIDE GATE A .,.,.,»......._:..._._�.,.,.._._,.. .. .'. ,.,4 «� .ur...+u w=-wr,l, y-.._�, , �� °" •:''t ,{' Teti` e' W 30 SEA LEVEL WISE — MULTIPLE LAYERS OF ADAPTATION ,iiii.efik- .. • Prepared • Adapted Communities Structures Grow Educational • Engineered Outreach Defenses eelte Building and Development Promote Economic Resilience • Natural Support Risk-Mitigating Mitigations 0 Pursue an Expansive Interventions Defense Network Preserve Environmental Minimize Infrastructure Assets Vulnerabilities Increase Natural and Nature-Based Features 31 SEA LEVEL WISE • New CIP project, Parcel Level Flood Mitigation o Working with Emergency Management to provide webpage for citizens to fill out application for voluntary acquisition • Ashville Park Reforestation Project o Parks and Recreation to pDant trees on 2 E acres on former Village CD site o Nanting to begin end of October - ^® � '" ✓ • Marsh Terrace Project in Back Bay - o Field Surveys underway °-" •o Appflfi®d for National Fish and Wildlife (ENUPWW ) grant for VIM • nia Beach o Notification imp November 2020 Sea Level Wise • Virginia Tech Phase II — Flood Reduction Potential of Urban Forests in Virginia Beach study is underway o Phase l highDfi jhted key roD® forests flay in food reduction Adaptation Strategy o Phase DO will quantify flood reduction of forests by using storrnwater models • Feasibility Assessment for Flood Risk Reduction in Back Bay o lruitial assessmnent commplcted 5 .LLB iw�se w6ranl i.�� r i: R+niii o Sccopinj Meetings with Environmental agencies scheduled 2 0 V) D 48 CITY COUNCIL COMMENTS ITEM#70878 5:56 P.M. Council Member Henley advised she and Council Member Rouse have worked with City staff to develop a policy to ensure applicants of the discretionary review process and surrounding neighbors and/or business owners have meaningful engagement to enhance citizen involvement and understanding of in fill redevelopment and new development projects. Council Member Henley distributed a copy of "Enhanced Public Engagement Proposal", attached hereto and made a part of the record. Council Member Henley advised the proposal will address short-term concerns to improve public engagement and requested Council Members review and provide feedback in order to formalize a policy. October 13, 2020 ENHANCED PUBLIC ENGAGEMENT PROPOSAL NOT REVIEWED OR APPROVED FOR LEGAL SUFFICIENCY 1.0 Purpose and Need To ensure successful, useful and meaningful engagement between applicants of the discretionary review process and surrounding residents and property owners whereby opportunities for citizen involvement and understanding is enhanced. 2.0 Proposal If a discretionary application is submitted that is identified in Section 3.0 below,organized public outreach and information is required to be provided by the applicant to inform the public, including residents and nearby property owners, of the application and potential impacts on adjacent properties. Along with existing requirements, the submittal of an application to the Planning Department must also include: • a description of the communication strategy indicating what surrounding property owners/residents can expect before construction commences, during construction,and after construction is complete; • a description of construction practices necessary (drive piles, place fill, etc.) to accomplish the proposal; • information on the location of employee/construction worker parking plan; • a description of the location of construction trailers, storage of construction equipment,staging areas, and construction accessways and entrances; • a discussion of any existing plant material to be protected as well as planned buffers and plantings; • a description of benefits to the surrounding properties as a result of the application (improved stormwater, traffic safety improvements, etc.) above and beyond what could be constructed on the site as a matter of right without City Council consideration. The applicant must also use a variety of outreach measures to relay this information and other details of the development to surrounding residents and property owners as noted below: • Use at least 2 Level I and 2 Level II outreach measures as listed below or as approved by the planning director or his designee. • Document the implementation of the outreach and engagement tactics. • Record (written, audio and/or video)all comments provided to the applicant as part of the outreach process. • Provide a method of digital means for citizens to provide comments as well as phone number or mailing address to provide comments directly to the applicant. The applicant may propose using other measures to satisfy the requirement. Any deviations from the prescribed list must receive approval from the planning director or his designee in advance of implementation. The applicant is encouraged to address and/or respond to input received. An application will strongly be considered for a deferral either by the Planning Commission or the City Council if the applicant has not reported and submitted the documented results of the required public outreach to Planning Department staff. Level I Outreach Measures • Host an in-person meeting where the public is invited to learn and ask questions regarding the proposal at least 4 weeks prior to the Planning Commission public hearing and be held in the Council district where property is located. Comments must be recorded by the applicant and provided to staff for inclusion in any reports to the Planning Commission. The property owners within a 0.25 mile radius must receive an invitation by mail via the United States Postal Service.The mailing list will be provided by the Planning Department. • At time of application submittal to the Planning Department, direct mail using the United States Postal Service all property owners within 0.25 mile radius of the property. Mailing must provide the applicant's contact information as well as method(s)to provide comments and input on the project. The mailing list will be provided by the Planning Department. • Host an in-person meeting following the Planning Commission meeting in the Council district where property is located where the public is invited to learn and ask questions regarding the proposal at least 2 weeks prior to the City Council public hearing. Comments must be recorded by the applicant and provided to staff for inclusion in any reports to City Council. The property owners within a 0.25 mile radius of the property must receive an invitation by mail via the United States Postal Service. Mailing list will be provided by the Planning Department. • Present details of the application to an appropriate City Council-appointed committee or commission prior to the Planning Commission public hearing. • Attend an in-person meeting or virtual meeting with the organized civic organization in the area of the application a minimum of 4 weeks prior to the public hearing. The location of the meeting must be within the Council district where the proposal is located. The applicant must provide details of the development as well as provide methods to which the public can obtain additional information as well as ways to provide public input. Level II Outreach Measures • Create a Facebook page regarding the application with appropriate level of detail for the public. Facebook page is to be kept current with project and meeting information, and applicant must respond to comments and questions. • Create a webpage regarding the application with appropriate level of detail for the public.Webpage is to be kept current with project and meeting information and applicant must respond to comments and questions.The webpage must provide an email or comment area that allows for the public to provide comments. • Host a live video conferencing meeting that is verifiably advertised and promoted to potentially interested parties. Civic organization and homeowners' association leaders in the area must be provided meeting information at least 2 weeks in advance of virtual meeting to ensure adequate notification. Virtual meeting must occur at least 4 weeks prior to the Planning Commission public hearing. An opportunity for the public to ask questions and for the applicant to respond must be a component of the meeting. • Create and post a video on webpage or Facebook page describing details of application at least 4 weeks in advance of the Planning Commission public hearing. Video shall include methods for providing input either digitally or in writing. • Create and post a survey on Facebook and/or webpage to receive public comment on application. The survey must be shared with the public either via a direct mailing using the United States Postal Service, email list services, organized civic organizations, or through online neighborhood methods similar to NextDoor. Survey must be activated at least 4 weeks prior to the Planning Commission public hearing. Results of survey must be posted on Facebook or webpage and provided to the Planning Department prior to the Planning Commission public hearing. • Conduct a focus group with at least 10 property owners who own property within 0.50 miles of the site. Focus group must occur at least 4 weeks prior to the Planning Commission public hearing. Results of focus group must be posted on Facebook or webpage and provided to the Planning Department prior to the Planning Commission public hearing. Identifying and contacting property owners will be coordinated by the Planning Department's Development Liaison. • Attach a QR Code and website URL within a direct mailing via the United States Postal Service to property owners within 0.25 miles of the site. The QR Code and website must provide links to information about the details of the project. 3.0 Procedures to Accomplish Policy Planning Department staff shall provide the policy to applicants and include the documentation of the activities required within the staff report presented to both the Planning Commission and City Council for the following applications. • Rezonings of properties exceeding 3 acres • Conditional Rezonings • Uses subject to approval of a Conditional Use Permit and under the specific conditions Airports, Heliports, & Helistops for more than 1 aircraft Assembly Uses occupying over 6,000 square feet of floor area Auto Repair Garages occupying over 6,000 square feet of floor area Automobile Service Stations Bars & Nightclubs Borrow Pits Car Wash Facilities occupying over 6,000 square feet of floor area Craft Breweries, Craft Distilleries, & Craft Wineries Colleges & Universities Collection Depots for Recyclable Materials Drive-In Theatres Drugstores with Drive-Through Facilities in the B-4K District Environmental Education Centers occupying over 6,000 square feet of floor area Fiber-optics Transmission Facilities Fraternity & Sorority Houses, Student Dormitories, & Student Centers Golf Courses, private Hospitals & Sanitariums Housing for Seniors & Disabled Persons for more than 25 people Marinas, commercial Mini-warehouses Mobile Home Parks Motor Vehicle Sales & Rentals for more than 10 vehicles Multi-Family Dwellings for more than 4 units Mulch Processing Facilities occupying over 10,000 square feet of area Open-Air Markets greater than 1 acre Parking Structures & Parking Garages Private Sewage Treatment Facilities Recreational &Amusement Facilities of an Outdoor Nature exceeding 5 acres Recreational Campgrounds Religious Uses on properties exceeding 5 acres Recreational Resort Community Satellite Wagering Facilities Schools, private Single Room Occupancy Facility for more than 10 units Storage or Processing of Salvage, Scrap, or Junk Truck &Trailer Rentals for more than 10 vehicles or trailers Wildlife Rehabilitation Centers 49 CITY COUNCIL COMMENTS ITEM#70879 (Continued) Council Member Wilson advised public safety personnel in Knoxville, Tennessee are issued cards written in Spanish and English to assist first responders in assessing injured people who do not speak English. Council Member Wilson requested the City Manager to research incorporating a similar practice for the City's first responders. October 13, 2020 50 CITY COUNCIL COMMENTS ITEM#70880 (Continued) Council Member Moss advised the Hampton Roads Transportation Planning Organization (HRTPO) will be voting on an effective performance pay increase of 2%for their employees, effective in January 2021. Council Member Moss requested to have the Council Member who is the representative for the City to relay the City's position to set aside voting until all localities have assessed their budgets for salary increases for their staff. October 13, 2020 51 ADJOURNMENT ITEM#70881 Mayor Robert M. Dyer DECLARED the City Council SPECIAL SESSION ADJOURNED at 6:09 P.M. errs . C e ius Chief Deputy City Clerk Ama a Barnes, MMC Robert M. Dyer City Clerk Mayor October 13, 2020