NOVEMBER 24, 2020 WORKSHOP MINUTES IN 8 y
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VIRGINIA BEACH CITY COUNCIL
Virginia Beach, Virginia
November 24, 2020
Mayor Dyer called to order the CITY COUNCIL'S BRIEFING in the Virginia Beach Convention Center,
Suite 5, Tuesday, November 24, 2020, at 3:00 P.M
Council Members Present:
Jessica P. Abbott, Michael F. Berlucchi, Mayor Robert M. Dyer,
Barbara M. Henley, Louis R. Jones, John D. Moss, Aaron Rouse, Guy
K. Tower, Rosemary Wilson, Vice Mayor James L. Wood and Sabrina
D. Wooten
Council Members Absent:
None
2
CITY COUNCIL'S BRIEFING
P/4 FUTURE BASE DESIGN
3:00P.M.
Mayor Dyer welcomed Captain John W.Hewitt, Commanding Officer—Naval Air Station Oceana. Captain
Hewitt expressed his appreciation to City Council for their continued support:
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NAS Oceana's Future Base Design Program is a pilot program with approximately 11,000 acres within
the installation that has been identified and studied to allow civilian corporations and businesses to lease.
Captain Hewitt will provide City Council a copy of the report which details the study and analysis of land.
Captain Hewitt requested City staff work with his staff on planning as well as the Mayor signing a strategic
non-binding letter of cooperation and support.
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Mayor Dyer expressed his appreciation to Captain Hewitt for the presentation and advised he will look
forward to reviewing the report.
November 24, 2020
3
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL UPDATE
3:13 P.M.
Mayor Dyer welcomed Kevin Kielbasa, Principal Accountant — Finance. Mr. Kielbasa expressed his
appreciation to City Council for their continued support:
FY2o21 Interim Financial Statements <inv c,
�F"inance
through October 31, 2020
Kevin Kielbasa,Principal Accountant
November 24,2020
Here are the FY 2021 General Fund Revenues and Expenditures:
FY 2021 General Fund Revenues and Expenditures
October 31, 2020
($ in millions)
Budget YTD Variance
Revenues
Local $ 997.6 $ 104.7 $ (892.9)
State 161.7 29.4 (132.3)
Federal 23.0 6.4 (16.6)
Total Revenues $1,182.3 _$ 140.5 $ (1,041.8)
11.9%
Expenditures and Encumbrances:
City Operations $ 742.4 $ 299.6 $ 442.8
City Capital Projects-Cash Funding 48.9 48.9 -
Trsf to Schools 450.3 150.1 300.2
Total Expenditures $1,241.6 $ 498.6 $ 743.0
40.2%
Amounts appropriated from Fund Balance $ (59.31
(encumbrances,approved carryforwards and others)
November 24, 2020
4
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL UPDATE
(Continued)
Here is FY 2021 General Fund-Local Revenues October 31, 2020:
FY 2021 General Fund - Local Revenues
October 31, 2020
($ in millions)
FY 2021 FY 2020
Budget YTD °1t YTD In
Local Revenues:
Real Estate Taxes $ 581.0 $ 8.3 1.4% $ 6.1 1.1%
Personal Property Tax 104.7 10.2 9.7% 11.3 10.3%
Other Local Taxes* 229.7 64.1 27.9% 63.8 25.1%
Charges for Services 45.3 10.0 22.1% 12.8 34.2%
Use of Money and Property 7.2 2.2 30.6% 0.4 4.1%
Fines,Fees and Regulatory Licenses 8.6 2.6 30.2% 2.9 29.0%
Other Local Revenue 3.0 1.0 33.3% 1.3 18.6%
Transfers 18.1 6.1 33.7% 3.7 24.0%
Total Local Revenue $ 997.6 $ 104.5 10.5% $ 102.3 9.7%
*Some examples of other local taxes are:Sales,Meal,Hotel,Utility and Telecommunications Taxes
Here are the Trustee Taxes March through October 2020 vs 2019:
Trustee Taxes March through October
2020 vs 2019
March Aoril May June J At ist Seotember October
Hotel:
2019 $ 4,049,695 $ 1,981,606 $ 2,529,218 $ 3,585,465 $ 5,276,334 $ 6,683,567 $ 6,332,151 $ 3,766,607
2020 503,179 886,278 4.95,934 1,823,285 4,100,503 4,822,551 5,974,441 3,464,470
Difference Fav(Unnvl (3,546,516) (1,095,328) (2,043,284) (1,762,180) (1175,831) (1,861,016) (357,710) (302,137)
-88% -55% -81% -49% -224 -28% -6% -8%
Meal:
2019 4,268,089 6,543,926 5,790,781 6,314,715 6,919,767 6,917,362 6,383,237 6,516,377
2020 3,492,910 4,316,092 2,832,941 1,540,479 843,992 6,014,374 6,087,066 5,896,100
Difference rav(unfav) (775,179) (2,227,834) (2,957,840) (4,774,236) (6,075,775) (902,988) (296,171) (620,277)
-18% -34% -51% -76% -88% -13% -5% -10%
Admissions:
2019 324,208 389,605 606,030 748,364 1,454,865 1,366,934 982,999 606,319
2020 178,985 222,783 52,452 69,424 210,284 467,693 315,228 337,723
Difference rav(unra,) (145,223) (166,822) (553,579) (678,939) (1,244,581) (899,241) (667,771) (268,596)
-45% -43% -91% -91% -86% -66% -68% -44%
General Sales:
2019 4,421,666 4,472,653 5,506,848 5,459,852 6,006,400 6,018,683 7,471,999 6,374,487
2020 4,903,345 4,454,350 5,360,274 4,906,028 5,715,400 6,704,909 7,085,459 6,705,539
Difference Fav(unnvl $ 481,679 $ (18,303) $ (146,574) $ (553,824) $ (291,000) $ 6.96,226 $ (386,540) $ 331,052
11% 0% -3% -10% -5% 11% -5% 5%
November 24, 2020
5
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL UPDATE
(Continued)
Here are the Hotel Taxes March through October 2020 vs 2019:
Hotel Taxes March through October
2020 vs 2019
58,000,000
57,030,000
56,000,000
55,000,00o
54,000,000
53,030,000
52,000,000
51,000,000
5-
Q
—2019 —.2020
Here are the Meal Taxes March through October 2020 vs 2019:
4
Meal Taxes March through October
2020 vs 2019
58.000,000
57,000,000
56,000,000
55,000,000
54030,000 Taxes Assessed and Not Collected
During Meal Tax Holiday
53,000'000 June(May Sales)-$2.9 M
52,000,000 July(June Sales)-$4.2 M
51,000,000
5-
—2019 ��2020
November 24, 2020
6
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL UPDATE
(Continued)
Here is the FY 2021 General Fund-Expenditures October 31, 2020:
FY 2021 General Fund - Expenditures
October 31, 2020
($ in millions)
Budget YI Pia yTQ
Expenditures and Encumbrances:
Salaries* $ 304.6 $ 109.7 36.0% $ 92.2 29.6%
Fringe Benefits* 114.7 38.0 33.1% 33.8 30.8%
Other Operating Expenses 205.6 101.8 49.5% 87.2 44.2%
Leases 9.7 8.1 83.5% 2.6 30.6%
Capital Outlay 8.2 5.6 68.3% 4.7 50.8%
Transfers 535.6 212.2 39.6% 215.7 40.0%
Debt Service 58.8 23.2 39.5% 22.2 40.7%
Reserve for Contingencies 4.4 - 0.0% - 0.0%
Total Expenditures $ 1,241.6 $ 498.6 40.2% $ 458.4 37.4%
*FY2021 includes Hazard,Emergency Responders and Appreciation Pay-$6.OM
Note:FY2021 Encumbrances are$10.8M higher than prior year.
FY2021 General Fund Summary
October 31, 2020
GENERAL FUND REVENUE AND EXPENDITUREE.YEAR GLIDE PATH NUM
100%
ACTUAL REVENUES YTD.5140.3 M/S1,182.3 M I '498
PA% 'ia
ACTUAL EXPENDITURES YTD.5498.6M/51,241.6 M 18.596 /
8
77J%// 71~
/r /
gags
/60% SLIM
4B.1M / 48.196
SLIM
40%
31.3% 48.2% 32 .
23.8K 81R16
28% 18'8% 'tl1M
ULM 12.8%i'
"lbBA% 11A%
1.896 4AM B.M
476
Aug 5q Da 16r De. 1m Feb Nor AP, 1Y5 1�
�+•%411Y1021Eq Budget g0p Trend -4-%of FY 20210e4 Budget Bev Tread
November 24, 2020
7
CITY MANAGER'S BRIEFINGS
INTERIM FINANCIAL UPDATE
(Continued)
Summary
• FY 2021 General Fund Revenues and Expenditures
tracking comparable to prior years as a % of budget
• FY 2021 Trustee Taxes continues to trail Prior Year
• 1st Half Levy of Real Estate Tax— Due December 5
Next Steps
FY2020 Audited Financial Statements
Update
December 8, 2020
F. 0 mon a .
January 19, 2021
t .te
February 16, 2021 >>
Mayor Dyer expressed his appreciation to Mr. Kielbasa for the presentation.
November 24, 2020
8
CITY MANAGER'S BRIEFINGS
CARES ACT UPDATE/RECONCILIATION
3:28P.M.
Mayor Dyer welcomed Kevin Chatellier, Director — Budget and Management Services. Mr. Chatellier
expressed his appreciation to City Council for their continued support:
CARES ACT CRF
RECONCILIATION &
REALLOCATIONS
NOVEMBER 24,2020
Kevin M.ChateMe,Director of Budget and Management Services
Here is the CARES Act CRF Actions Timeline:
CARES ACT CRF ACTIONS TIMELINE
• July-Appropriated$39 million in funding to various categories based on estimates
• December 30"'Deadline
October-Appropriated$39 million for Public Safety Salary reimbursement
December 30th Deadline
Met deadline and established a$39 million General Fund Fund Balance Reservation
^ November-Reconciliation of first allocation
November 24, 2020
9
CITY MANAGER'S BRIEFINGS
CARES ACT UPDATE/RECONCILIATION
(Continued)
Here are the Revised Estimates for City-Wide Needs:
ir
REVISED ESTIMATES FOR CITY-WIDE NEEDS
CARES Act CRF Grant
Actual Expenditures
Total Funding $39,258,497
Medical Expenses (11,361)
Public Health (12,081,636)
Payroll Exp (6,888,790)
Compliance with PH (4,412,635)
Economic Support* (5,232,960)
Total Expenditures (28,627,382) • Of the total unexpended,$5,418,700 is the
Remaining amount remaining in the City Council's
Balance $ 10,631,1 15 dedicated budget reserve.
This slide provides the break-down of the Original Estimate of $14.5-Million needed with the
Actual/Obligated amount of$5.2-Million:
If
CARES ACT CRF GRANT - ECONOMIC SUPPORT
Original Actual/
Estimate Obligated Reconciliation
Housing $ 500,000 $ 112,910$ (387,090)
Human Services 1,000,000 (1,000,000)
Non-Profit 1,800,000 1,698,719 (101,281)
Workforce Training* 2,000,000 1,590,331 (409,669)
Small Business Assist/
Adapting Workspace 9,200,000 1,831,000 (7,369,000)
Total $ 14,500,000 $ 5,232,960$ (8,879,950)
*F 1i' .
November 24, 2020
10
CITY MANAGER'S BRIEFINGS
CARES ACT UPDATE/RECONCILIATION
(Continued)
Here is an overview of Local Impact of CARES CRF Reallocation:
LOCAL IMPACT OF CARES CRF REALLOCATION
Additional use of CARES Act CRF on eligible"substantially dedicated use"payroll expenses
means that City appropriations will no longer be necessary to support these activities
• Therefore,$10.6 million in local appropriations previously assigned to Police,Fire,and EMS
Departments are now available for alternative uses,if Council desires
• City Manager is not making recommendations regarding the use of these funds at this time
• Discussion of potential usage will be on the December 15 City Council budget direction&
guidance meeting agenda
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Here are the Next Steps:
NEXT STEPS
• December 8,2020,Council Agenda Ordinance:
Authorize the City Manager to release the reserve,realign and transfer CARES Act Coronavirus
Relief Funds in Accordance with Actual Eligible Expenses through grant close out period(Dec 3(r)
Authorize the City Manager to utilize eligible Public Safety salary expenditures to maximize the
CARES Act grant
Direct City Manager to provide final grant report of additional savings generated within the General
Fund by seeking Public Safety salary reimbursement
• Obtain City Council direction and guidance on use of local appropriations at the December
15 City Council budget direction&guidance meeting agenda.
e
• / / ,
November 24, 2020
11
CITY MANAGER'S BRIEFINGS
CARES ACT UPDATE/RECONCILIATION
(Continued)
Here are Options for Consideration on December 15:
II
OPTIONS FOR CONSIDERATION ON DECEMBER 15
I. No action.If unused,the resources will lapse into fund balance at the end of FY 21,unless other
needs arise in the interim;
2. Re-purpose funds for use on identified purposes from the original July CARES ordinances that
were not able to be executed due to external restrictions(example:IT Broadband initiatives; Long-
term Workforce Development programs);
3. Make an enhanced contribution to United Way and or EDIP part E to bolster programs adopted by
Council;
4. Deposit the funds into the TIP Fund to payback the TIP Fund for its use of TIP Fund Balance in the
FY 2021 Budget to sustain tourism opportunities;
5 Accelerate CIP projects;or
E Other Alternatives made at your suggestion
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-t
Mayor Dyer expressed his appreciation to Mr. Chatellier for the presentation.
November 24, 2020
12
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS
3:56 P.M.
Mayor Dyer welcomed Regina Hilliard, Director — Human Resources. Ms. Hilliard expressed her
appreciation to City Council for their continued support:
CITY OF
VIRGINIA BEACH
INVESTIGATION
REVIEW PANEL
REGINA:.MILLIARD
Updates and DEPARTMENT OF
HUMAN RESOURCES
Recommendations NOVEMBEa 2•I. 020
I ••• v 1••i"t''d Ste:it H•GI
The next two (2)slides provide a Recap of Key Process Points:
Call /Oft
RECAP Investigation 5 members &
OF KEY Review Panel 2 alternates
PROCESS (IRP) appointed by
POINTS _ City Council
A type of
Citizen Review
Panel
November 24, 2020
13
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS
(Continued)
I. The IRP is a review agency,not
an investigative agency
2. Cases have the potential to be
reviewed by the IRP only if
requested by the citizen
RECAP
OF KEY 3. Citizens with pending criminal
PROCESS or civil proceedings must wait
POINTS to be heard by the IRP
4. Cases that do not meet the
threshold for"abuse of
authority"or"serious
misconduct" are not heard by
the IRP
Here are a few of the Recommendations for Change:
RECOMMENDATIONS • Investigation Review Panel
FOR CHANGE (IRP)
• African American Roundtable
(AA Roundtable)
• Human Rights Commission
(HRC)
• City Manager
• Mayor's Proposed Resolution
• General Assembly
November 24, 2020
14
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS
(Continued)
Here are the two (2)Recommendations Common to IRP, African American Roundtable and Human
Rights Commission:
• Enhance the diversity
on the IRP
• Change the IRP
RECOMMENDATIONS procedures to hear
COMMON TO IRP, AA all cases requested
ROUNDTABLE & HRC for review (with
variation regarding
whether cases should
be heard when court
proceedings are
pending)
The next two (2)slides are City Manager's Recommendations:
I. Establish the City
Manager's Office as
an alternative
CHANGES option for intake of
BASED ON THE citizen complaints
AUTHORITY OF against the Police
THE CITY Department
MANAGER 2. Enhance awareness
of the IRP
3. Change the IRP
process pertaining
to reviews of citizen
complaints
November 24, 2020
15
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS
(Continued)
4. Mandate a written
response from the
Police Department
CHANGES within 30 days for
BASED ON THE all recommend-
AUTHORITY OF dations made by
THE CITY the IRP
MANAGER 5. Allow the IRP to
(CONTINUED)
initiate a hearing on
behalf of a citizen
The next two (2)slides provide an overview of the Resolution proposed by Mayor Dyer. Resolution was
distributed and is attached hereto and made a part of the record:
i. Retitle the
Investigation Review
Panel to Virginia
Beach Civilian Review
Board
RESOLUTION
PROPOSED BY 2. Change membership
to reflect demo-
MAYOR DYER graphic diversity of
the City
• Three residents
from disadvantaged
or predominantly
minority
communities
November 24, 2020
16
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS
(Continued)
Change membership...
• Three non-employee
residents who are not
immediate family
members of VB Police
Department employees
RESOLUTION • One resident who
PROPOSED BY represents an
MAYOR DYER organization seeking
racial or social justice
(CONTINUED) for disadvantaged
communities
• One non-voting
member with policing
expertise or
experience
The remaining slides provide an overview of the General Assembly Action, effective July 1, 2021:
VIRGINIA GENERAL ASSEMBLY ACTION
Effective July I,2021
• localities may establish a law
enforcement civilian oversight body
Provides that: • if established,the body shall reflect
the demographic diversity of the
locality
November 24, 2020
17
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP) RECOMMENDATIONS
(Continued)
Effective July I,2021
Duties may include to:
I Receive,investigate and
VIRGINIA issue findings on
GENERAL complaints from
ASSEMBLY civilians
ACTION 2 Investigate and issue
findings on incidents
3 Make binding
disciplinary
determinations after
consultation with
officer's or employee's
direct supervisor or „
commander
Duties may include to:
4. Investigate and make
recommendations
VIRGINIA regarding policies and
procedures of law
GENERAL enforcement agencies
ASSEMBLY
ACTION 5 Review investigations
conducted internally by
(CONTINUED) law enforcement
agencies and issue
findings of accuracy,
completeness and
impartiality,as well as „
sufficiency of discipline
November 24, 2020
18
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS
(Continued)
Duties may include to:
6 Request reports of
annual expenditures
VIRGINIA of the law
enforcement agency
GENERAL
ASSEMBLY 7 Make public reports
on activities of the
ACTION civilian oversight
(CONTINUED) body
8 Undertake other
duties as reasonably
necessary
VIRGINIA GENERAL ASSEMBLY ACTION
Effective July I.2021 (continued)
Other items to note:
• The governing body shall establish policies for the
civilian oversight body
• The Civilian Review Board may hold hearings and
may apply to the Circuit Court for a subpoena
compelling attendance or production of evidence
• The Civilian Review Board may retain legal counsel
November 24, 2020
19
CITY MANAGER'S BRIEFINGS
REVIEW OF INVESTIGATIVE REVIEW PANEL (IRP)RECOMMENDATIONS
(Continued)
QUESTIONS
Mayor Dyer expressed his appreciation to Ms. Hilliard for the presentation.
November 24, 2020
REQUESTED BY MAYOR DYER
A RESOLUTION TO RENAME THE INVESTIGATION
REVIEW PANEL AND TO ALTER ITS MEMBERSHIP
1 WHEREAS, in 1991, the City of Virginia Beach created the Investigation Review
2 Panel ("IRP"), the first local law enforcement civilian review board in the Commonwealth
3 of Virginia; and
4
5 WHEREAS, tragic events involving law enforcement nationwide have caused
6 communities across our nation to reexamine such boards;
7
8 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
9 VIRGINIA BEACH, VIRGINIA:
10
11 1. That the Investigation Review Panel is hereby renamed "the Virginia
12 Beach Civilian Review Board;" and
13
14 2. In order to ensure that the board's membership reflects the demographic
15 diversity of the City, the composition of the board shall be as follows: three residents of
16 the City who come from historically disadvantaged communities that have traditionally
17 experienced disparate policing or who are residents of predominantly minority
18 communities; three City residents who are not City of Virginia Beach employees,
19 candidates for public office, former members of the Virginia Beach Police Department,
20 immediate family members of a current Virginia Beach Police Department employee, or
21 current law enforcement agency employees; one member who resides or works in the
22 City and who represents an organization that seeks racial or social justice on behalf of
23 historically disadvantaged communities, or a member of the HRC; and one non-voting
24 member who has policing expertise or experience. The non-voting member may be a
25 former Virginia Beach Police Department employee or a former employee of a different
26 law enforcement agency.
Adopted by the Council of the City of Virginia Beach, Virginia on the day of
, 2020.
APPROVED AS TO LEGAL SUFFICIENCY:
City Attorney's Office
CA15253
R-2
October 27, 2020
20
CITY MANAGER'S BRIEFINGS
VBGOV.COM WEBSITE UPDATE
4:57P.M.
Mayor Dyer welcomed Julie Hill, Director—Communications and Jason Hall, -IT Department. Ms. Hill
expressed her appreciation to City Council for their continued support and provided information on the
development of updating the City's website.
Ms. Hill turned the presentation over to Mr. Hall to provide a demonstration of the Website.
Mr. Hall displayed the Home Page which features: a prominent search bar, City Council information,
area for City meetings that are live streamed, Newsletter sign up and Popular Services.
Mr. Hall displayed the following Navigation Icons with menu items:
How do I: Apply for employment, Contact the City, Find Services, Bill Pay
Services: Trending services with, "Find My"components to allow users to enter their
address to provide the closest evacuation zone, shelter,flooding zone, trash day,
etc. relative to the specific address
Experience: Visiting Virginia Beach tourist information
What's Up: Communication hub,press releases, events, social media outlets, live stream
meetings, Did you know option, mobile apps and blogs
City Hall: Information for City Council and Boards and Commissions
Jobs: Applications,pay information and current openings
MyVirginiaBeach: This uses the same concept as mobile app to see all services near specified
addresses. Users can subscribe to specific content and manage subscribed
content.
Daily Status: Information on topics such as parking meters, city service information, events.
This will change daily.
Mr. Hall advised there is a phased approach scheduled with Phase I possibly launching March 2021 and
include high level migration. Phase II will follow with the migration of Department content and allow
citizens to subscribe to content. Phase III is the final phase which will incorporate data and a dashboard.
Mayor Dyer expressed his appreciation to Ms. Hill and Mr. Hall for the demonstration.
November 24, 2020
21
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
5:28 P.M.
Mayor Dyer welcomed Robert J. Tajan, Director—Planning and Community Development and Carolyn
Smith, Planning Administrator. Mrs. Smith expressed her appreciation to City Council for their continued
support:
i jiti4
y - - = t \1B
il,_,ii)ia Li.i 1
4soie , ...
E Planning Items
- _ (41.
Y
f _ _, ;�� v December 1st & 8th
City Council Meetings
Ili r
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�• ak 1
•
There are nine (9)Planning Items scheduled for December Ist:
SUMMARY — December 1st
9 Planning items scheduled for City Council's consideration
1.Life in His Word Christian Ministries-Kempsville District - -- - ---• Conditional Use Permit(Religious Use)
• Recommended for Approval by Planning Commission&Staff ' a Br.no,,a Samantha Hathaway
2.Brandon&Samantha Hathaway-Bayside District ,.f v.HMwi Tea9�•a a°rv.r on per,.mn.
• Conditional Use Permit(Outdoor Recreation Facility) a caw/ "iii 6 s< uc .a 63_R°""'°`"..cn°""
B.At antic Pa mna VB Oeve opmen�A°Mority
• Recommended for Approval by Planning Commission&Staff oi.i.m n,.wont cno.m"rm,ssM:
3.Rosetta Denise Ciconta-Beach District
• Conditional Use Permit(Assembly Use)
• Recommended for Approval by Planning Commission&Staff e.
4.CSA Virginia Beach,tic-Bayside District a %,, �a
• Modification of Conditions(Indoor Recreation Facility)
• Recommended for Approval by Planning Commission&Staff -, as Ones S n,rr am
5.Greg S.Horvath-Princess Anne District f.
• Conditional Use Permit(Home Occupation) t [
• Recommended for Approval by Planning Commission&Staff ' .,.- '
1
6.Rita M.Whalen&Michael J.Whalen Trust-Princess Anne District ^f`"O1"
• Subdivision Variance(Section 4.4(b)of the Subdivision Regulations) i
• Recommended for Approval by Planning Commission&Staff ---- --_--
November 24, 2020
22
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
SUMMARY — December 1st
9 Planning items scheduled for City Council's consideration
7.Kendyl Teague—tynnhaven District ------ --. -.
• Conditional Use Permit(Beauty Salon)
• Recommended for Approval by Planning Commission&Staff =-- 4 Soortha Men.wry
8.Burger Busters,Inc.—Beach District - F''' • e.eu.v,a,.ee,,.n.
• Modification of Conditions(Special Exception for Alternative a cen ,'ee,cn.uc.r'---3''•°9"`6..a,aem oe,as.17rri
e
Compliance) s.an„t a,n,.„�n ve owe oq,em n�m,r��
• Recommended for Approval by Planning Commission&Staff .1.LT in Hr.Word chrism,rhmnne,
9.Atlantic Park,Inc.&City of Virginia Beads Development Authority— r^.„
Beach District `� yy-'.. ~a �' "".,
\• Street Closure e6.am M.W..I aficnael J.Whalen Truo
• Recommended for Approval by Planning Commission&Staff \� $,_„v,,
\ 6•er,p B.Nor..`
•
na'Turt• I
.
LIFE IN HIS WORD CHRISTIAN MINISTRIES ITEM
Council District:Kempsville
Location: Vacant Parcel between 6608& 6620 Indian River Road
a f
� •
�,
I
." 0% b ^
t A
,
CONDITIONAL USE PERMIT(Religious Use)
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
23
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
!
wf r!fe
li I '" _________I
I
Parking Area
(37 spec.,,
• Request for a Conditional Use Permit for a new, Underground rA e. '
2-story,7,200 sf Religious Use along Indian River Road _1:_ _ -
- I ra street
• Deviation to the 3-acre minimum lot area requirement "' ' -,3 a,m„
p.
• Minimum required 37 parking spaces provided Y �d 1 'M�
tt tn r
+fmar^
• Sunday services staggered and separated by 1 hour
��
5
LIFE IN HIS WORD CHRISTIAN MINISTRIES ITEM 1
BRANDON & SAMANTHA HATHAWAY ITEM
Council District Bayside
Location. 5025 Cullen Road 2
-4.17. oil IIIME
1:101,(-- . ::,,,=, N, . R41
1.4.44%)( toe
CONDITIONAL USE PERMIT(Outdoor Recreation Facility(Batting Cage))
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
24
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
I a
_I r
• Request for Conditional Use Permit for
an Outdoor Recreation Facility(Batting _3 'S°
Cage)on a 1.19-acre parcel in the
Lakeview Park neighborhood • Planning Commission extended hours of use to
between 9:00 a .to 9:00 p.m.
• Use intended for applicant's children and
family friends-not open to the general • 1 petition of support with 4 signatures,1 letter of support
public
7
BRANDON&SAMANTHA HATHAWAY ITEM 2
ROSETTA DENISE CICONTA ITEM
Council District:Beach
Location: 2014 Atlantic Avenue 3
r \ .
�• \
„:A,...- ,„,... \ l
CONDITIONAL USE PERMIT(Assembly Use)
Staff recommends Approval
E
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
25
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
r.� tS 9 1 .1te i
w
•
• Request for a Conditional Use Permit , \ -'r, s
for an Assembly Use at oceanfront
• Host indoor weddings and other gatherings on 2n°floor of existing building
• Site adjacent to mix of uses and near the public beach,Boardwalk,dining,entertainment,etc.
9
ROSETTA DENISE CICONTA ITEM 3
CSA VIRGINIA BEACH, LLC ITEM
Council District Bayside
Location 5070 Virginia Beach Boulevard 4
,• _ .I
I \1 / i
MODIFICATION OF CONDITIONS(Indoor Recreation Facility)
Staff recommends Approval
io
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
26
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
�_
ti__
Y N
O
Q
i , • _ _..:
S PROPOSED. .- �+<, 4-, RETAIL -_.-
k .' (-7,200 SF) .--"'
A".-
- b
26 a EXISTING
• . PROPOSED BUILDING
' RETAIL (-50,000 SF) 1(-8,000$E) ra.•.
• Request to modify existing Conditional Use Permit for Indoor t::PP
Recreation Facility(Indoor Shooting Range) -.t• It
• Modification necessary to change conditioned site layout in . ; \ -
order to add approximately 17,000 square feet of new retail PROPOSED # t—�, n-
and an eating and drinking establishment EATING 8 DRINKING ' # —-_
ESTABLISHMENT7.
(-2.000 SF) ay l
• A variance from the Board of Zoning Appeals required to e(l,. w _
address 61-space parking deficit
CSA VIRGINIA BEACH,LLC -
GREG S. HORVATH ITEM
Council District Princess Anne
Location. 2321 Vaughan Road 5
,.....
\ - ,
\\
j Illir
CONDITIONAL USE PERMIT(Home Occupation)
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
27
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
£� \ GRAVEL ACCES5,ROAD 1,t
EXIStiNG 1y" _
M .. l BARN
. � OWEWNG•
THE RVEST
PROCESS
• Request for a Conditional Use Permit
for Home Occupation on a 58-acre
parcel in Princess Anne District
• Applicant harvests several trees per year for specialty wood which is permitted by right,processing and selling
the wood on-site requires the Conditional Use Permit
• Wood sold by appointment only to craftsmen
• Anticipates up to 3 trees per year to be harvested
13
GREG S.HORVATH ITEM 5
RITA M. WHALEN & MICHAEL J. WHALEN TRUST ITEI°"
Council District Princess Anne
Location. Adjacent parcel north of 3652 North Landing Road 6
•64 r .71
AG
1 I
SUBDIVISION VARIANCE(Section 4.4(b)of the Subdivision Regulations)
Staff recommends Approval
1h
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
28
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
101
L
• Request for a Subdivision Variance as lot was created by r
deed in 1973 �! 1 D
! J t
• Property never properly recorded by plat ` �
• Parcel met all dimensional requirements when recorded
by deed and continues to meet all requirements a ,,•
• Vehicular access via Winston Avenue
RITA M.WHALEN&MICHAEL J.WHALEN TRUST ITEM 7
KENDYL TEAGUE ITEM
Council District:Lynnhaven
Location. 613 N. Lynnhaven Road 7
( `=�
CONDITIONAL USE PERMIT(Beauty Salon)
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
29
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
P
• Request for a Conditional Use Permit for a Beauty Salon
• Beauty Salon a conditional use in 0-2 Office District
• Interior renovations planned CC
RI I
• Ample parking on the site to accommodate uses '
1?
KENDYL TEAGUE ITEM 8
BURGER BUSTERS, INC IIEM
ouncil District:Beach
Location: 2902 Pacific Avenue 8
_ _ _ _ _ __ _
., _..... „
, .....„....... , _ __
....., , L ,....._ , \ \ .
1 — ems'"" , I; .i it fA `:
I OP
MODIFICATION OF CONDITIONS(Special Exception for Alternative Compliance)
Staff recommends Approval ,
Planning Commission voted 8 to 0 to recommend Approval
November 24, 2020
30
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
p
r tr' ..®
7
1,11
• Request to modify 2018 approval for Exception for Alternative Compliance that permitted a drive-through restaurant
visible from right-of-way and a reduction in parking spaces
• Propose to install two murals and extend operating hours of drive-through by 1 hour
• Decorative murals proposed over the two white accent panels facing Pacific Avenue
• Operating hours of drive-through proposed to be extended from 7:00 a .-12:00 a .to 7:00 a .-1:00 a.m.
19
BURGER BUSTERS,INC ITEM 8
ATLANTIC PARK,INC&CITY OF VIRGINIA BEACH DEVELOPMENT AUTHORITY ITEM
Council District:Beach
Location: Portion of south side of 20th Street between Pacific&Arctic Avenues;portion of south side of 9
20th Street between Arctic&Baltic Avenues;portion of west side of Arctic Avenue between 19th&20th
Streets;portion of 19th Street between Pacific&Arctic Avenues;all alleys in block surrounded by Arctic&
Baltic Avenues&19th&20th Streets
titt—
pn
r sad
J� =�
yd a w.
OistA
STREET CLOSURE
Staff recommends Approval 20
Planning Commission voted 8 to 0 recommend Approval
November 24, 2020
31
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
k '" 1. 19TH ST t
7
'..A I ITH ST V
• Request of City of Virginia Beach and Virginia Beach Development Authority to close portions of
various rights-of-way totaling 1.34 acres
• Result will be an assemblage of property to accommodate a development proposal for a multi-block,
mixed use development,an entertainment venue,and a large outdoor Wave Park
• Conditions require applicant to provide studies and the improvements deemed necessary by the studies 2
ATLANTIC PARK,INC&CITY OF VIRGINIA BEACH DEVELOPMENT AUTHORITY ITEM 11
Mrs. Smith turned the presentation over to Mr. Tajan to provide the five (5)Planning Items scheduled for
December 8th:
SUMMARY — December 8th
5 Planning items scheduled for City Council's consideration
1.Rickert Family Living Trust—Beach District {`-„� _
• Conditional Use Permit(Short Term Rental) vau
• Recommended for Approval by Planning Commission&Staff '^
\
2.Arica&Melvin LAtkins,III—Beaz .h District P: ,
• Conditional Use Permit(Short Term Rental) .Anga *' ''- Rickert FamilyLhina Trust
ika 0 n a Mahon L.A •l 3.HD9 PropeMi•a,LLc
• Recommended for Approval by Planning Commission&Staff ) _ .�
3.HDS Properties,LLC—Beach District 'I.
• Conditional Use Permit(Short Term Rental)
• Recommended for Denial by Planning Commission I.Rachel A.D - �;o f.
• Recommended for Approval by Staff
4.Rachel A.Dio—Centerville District _
• Conditional Use Permit(Short Term Rental) Si
\• Recommended for Approval by Planning Commission&Staff Ii \
5.Anita West—Bayside District n"• I 1
• Conditional Use Permit(Short Term Rental)
• Recommended for Denial by Planning Commission I R $
• Recommended for Approval by Staff
November 24, 2020
32
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
CONDITIONAL USE PERMIT—Short Term Rentals 1-5
Recommended for Approval by Staff&Planning Commission
Beach District Centerville District
1.Rickert Family Living Trust 4.Rachel A.Dio
2.Arica&Melvin L.Atkins,Ill`
'Consent Agenda
Recommended for Approval by Staff&Denial by Planning Commission
Beach District Bayside District
3.HDS Properties,LLC 5.Anita West
RICKERT FAMILY LIVING TRUST ITEM
Council District:Beach
Location 349 Norfolk Avenue
'II 1
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval 24
Planning Commission voted 6 to 1 to recommend Approval
November 24, 2020
33
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
1 parking space will be leased • _ E\
from 9'h Street Parking Garage
(0.15 miles away( ej!&,
a
ni.rov
a t a _ •
MINIM
1 assigned p.rking spec. Norfolk Avenue , ,
• Request a Conditional Use Permit for a Short Term Rental on property
zoned A-18 Apartment District
• 2-bedroom unit in a condominium complex
illr'
• 2 off-street parking spaces required;1 space in the parking lot,1 in the
9'h Street parking garage
as
RICKERT FAMILY LIVING TRUST ITEM 1
ys,hsve`` •4• 1/ , F `
et - le 1 4
1.31
tr�.t 1
!!11B/� j►
4,0_,..„,„.,,,......... . , ,
;—,-,......_.__ ,,,,,,.1......, \
•h treat
Mt � 1>1��111�1�IU�- �s-
a� „µl • .,, •1,,� `` puev
W ?tN its
a sveet-,
0 gnkTus
. t tot `d • Om•d Mi wsw.AN`% , IaY,
t� omra hAY .
26
RICKERT FAMILY LIVING TRUST ITEM 1
November 24, 2020
34
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
ARICA ATKINS & MELVIN L. ATKINS, III 'TEE`:
Council District Beach
Location 598 Pinewood Drive, Units 205 2
1 — t
C i
Jr;
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
phew <
oodb,_ - 3;:,
t _
a -.4 •a
•
— off* •
• Request a Conditional Use Permit for a Short Term Rental on _..' Required off-street parking
property zoned RT-3 Resort Tourist District space—unit 205
• 1-bedroom unit in a condominium complex
• 1 off-street parking spaces required;1 space in the parking lot
28
ARICA ATKINS&MELVIN L.ATKINS,III ITEM 2
November 24, 2020
35
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
� � ! 10..
pi
RI t • . -w,e •!" 'LINIt.��1411��•t'
nw.a.
-sok. riostr,-
• kw.. OA i14 i .hts 1
, ate"01.0 1 nN1 ' `t'��W ,
ARICA ATKINS&MELVIN L.ATKINS,III ITad 2
HDS PROPERTIES, LLC ITEM
Council District Beach
Location 600 S.Atlantic Avenue 3
,._. .... ,_ _,
r, , ,, , ___ .
.,...„. \ ki , : ____„. „
A '
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval
Planning Commission voted 8 to 0 recommend Denial
November 24, 2020
36
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
ATI ANTIC OCEAN a'a 18'parking space
a a ■ Paver driveway
a:
II
ii
p_
z^ w
_ .
ax. �-
e= 1 x
i I
,'
• Request a Conditional Use Permit for a Short Term Rental on I I 1 s
property zoned R 10 Residential District 2 a •20• 6
• 6-bedroom single-family dwelling
I
• 6 off-street parking spaces required;6 spaces in the driveway —
N)UTI l ATLANTIC AVE.
31
HDS PROPERTIES,LLC ITEM 3
r,,,,11, g 7
‘611
Sim 1..•
Ativaks_
4r .
ittos10:...:
wis
1 0 Den. ` 1.0 r:
HDS PROPERTIES,LLC ITEM!3
November 24, 2020
37
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
RACHEL A. DIO ITEM
Council District Centerville
Location, 5528 Cabin John Drive 4
--- 4 / , ,
, , ,T,Awit
: , , %
s1/4 0
. ,,,,,..„ \ ..-6, ,,---(,-.,,/, ,,-- A-34
L :iç'
�t
/ � _
J�
ae r - , -,,-' `�
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval
Planning Commission voted 8 to 0 to recommend Approval
w
1,
■■ '
i a 833
t!
• Request a Conditional Use Permit for a Short Term Rental on +
property zoned R-SD Residential District f47-.
• 3-bedroom single-family dwelling
• 3 off-street parking spaces required;3 spaces in the driveway
34
RACHEL A.DIO ITEM 4
November 24, 2020
38
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
`'mot t _ \! r` .\
s. ,itir,.04.4,.:mooltio loi 60't IOW
t . ,
Nritoo- 4-est. Li 4
tiki
0 U Fax. a G',,'1,
RACHEL A DIO ITtr.i 4
ANITA WEST ITEM
Council District Bayside
Location: 121 South Kellam Road 5
_ - .c❑ c i n- _,'
i
j I r ....�.. I Pam,, .IIC,I
..--•- n,,,,,,.W
«.. S ,__.1 l' r ., r 1, !
i po y.N""�b
F`t 1r
li..✓.0, \',,e 4 \ -
s d r j, �I iL:i
tt a am 1.% l
%
*."v, ,1 _ -"_ i s--. ei>_- (-,. \\\
CONDITIONAL USE PERMIT(Short Term Rental)
Staff recommends Approval 36
Planning Commission voted 5 to 2 to recommend Denial
November 24, 2020
39
CITY MANAGER'S BRIEFINGS
PENDING PLANNING ITEMS
(Continued)
4
• Request a Conditional Use Permit for a Short Term
fQFSm
Rental on property zoned R-7.5 Residential District South Kellam Road
• 4-bedroom single-family dwelling
• 4 off-street parking spaces required;3 spaces in the
driveway,1 in the carport
ANITA WEST
Bank Street
GlevelannSBeet Commerce Street
Street $�
117111-71 T enea i
Conestog I
oa d -;
"',�y P o�a�as 1`r m
F�c, as _ X`o,As 41 c oho
STATUS & 1
13
• ama
o wveo-ea
ANITA WEST ITEM 5
Mayor Dyer expressed his appreciation to Mr. Tajan and Mrs. Smith for the presentation.
November 24, 2020
40
ADJOURNMENT
Mayor Robert M. Dyer DECLARED the City Council Meeting ADJOURNED at 5:58 P.M.
t
ei.�I-I- ius
Chief Depuiy City Clerk
A da am ,MMC
City Clerk
November 24, 2020