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Home My WebLink AboutJANUARY 19, 1999 MINUTESOUR MINUTES VIRGINIA BEACH CITY COUNCIL V~rg~nia Beach, V~rg~n~a January 19, 1999 Vtce Mayor Wtlham D. Sessoms, Jr., called to order the JOINT WORKSHOP SESSION of the VIRGINIA BEA CH CITY COUNCIL AND SCHOOL BOARD at 2'30P. M., Tuesday, 19 January 1999, tn Room B, Butldtng 19, Vtrgtnta Beach Muntctpal Center. Council Members Present: Linwood O. Branch, III, Margaret L. Eure, Wilham W. Harrtson, Jr., Harold Hetschober, Barbara M. Henley, Louts R Jones, Reba S McClanan, Nancy K. Parker, Vtce Mayor Wtlham D. Sessoms, Jr. and A. M. "Don" Weeks Counctl Member Absent: Mayor Meyera E. Oberndorf Board Members Present: [CECIL FIELD, FLORIDA re FA 18'S TRANSFER TO OCEANA NAS] School DonaM F. Bennts, Dantel D. "Dan "Edwards, Nancy Dahlman Guy, Dan R. Lowe, H. L. "Les" Powell, Jr., Nell L. Rose, Chairman Robert C. Spadacctni, J. M. "Jerrt" Tata, Arthur Thomas Tate and Rosemary A. Wtlson School Board Members Absent: Jane S. Brooks The Ctty Manager and Supertntendent Jenney were accompanted by Ctty and School Board Admmtstrative Staffs. -2- Dr. Jenney stated the results from the Standards of Learntng (SOL) have been received and his staff would make a thtrty minute presentation. Dr. Sheda Magula presented statistics with the assistance of Bdl Johnson wtth overheads re the field testtng of SOL tn Spring 1997. There were several tmttattves, tncludtng Standards of Accreditatton (SOA) and Performance of Report Cards released in January 1998 K thru 3rd grades. Dr. Edwin Brown presented the seven steps of the new School Program: (1) be calm; (2) stay the course; (3) shift focuses from national norm to SOL; (4) analyze data; (5) setprtortttes; (6) reachng ts fundamental; and (7) evaluate. Dick Gregory, Joan Mason, John Frossard and Pam McKinney, Asststant Principals, presented (a) Standards of Accreditation (SOA); (b) site-based management; (c) measurable objectives of school tmprovement; (d) provtsionally accredtted; (e) overwhelming majortty tmplicattons for school divtston; and, (f) leading the regton tn extra currtcular acttvtttes. > copies of overheads are attached for reference.> School Board Member and Vice Chatr, Rosemary Wtlson presented the results of the work of thejotnt City Counctl/School Board Commtttee reference Modernizatton and Renovatton of the seventeen (17) schools for which the 1998 Referendum failed. Members of the Committee were Rosemary Wtlson and Arthur Tate of the School Board and Margaret Eure and Ltnwood Branch of Ctty Council. They were asststed by Ctty Manager Spore, Supertntendent Jenney, Dean Block and other staff $166-MILLION was approprtated directly to the 17-school moderntzatton and renovatton. During Aprtl to July 1999, the Governor wtll provide $17. 4-MILLION from lottery funds to thts project. Counctl Member Margaret Eurepresented the crtteria constdered and gutdehnes the Committee will abide by. Counctlman Ltnwood Branch discussed the "heart of the tssue" and suggested financtng sources with the effort bemg 3-way: Ctty Council, School Board and the General Assembly. School Board Member Arthur Tate presented the Committee's recommendattons : Adopt the Consensus Scenario for moving forward wtth the modernizatton program. The School Board wtll incorporate the plan tn tts FY 1999-2000- FY 2004-05 Capttal Improvement Program now under review. Ctty Counctl wtll approprtate FY 1998-99 funds ($14.6-MILLION) now avatlable and will proceed wtth the approprtatton of 1999 state funds of approxtmately $8.6-MILLION tn Aprtl (or when made available by the State) to the program. The City Counctl will tncorporate the plan in its FY 1999-2000 - FY2004-2005 CIP. January 19, 1999 -3- e Adopt a policy for the use of School Board Reversion funds which wdl commit them on a continuing basts to the modermzation program ~f addttional resources derived from the provision of state lottery funds are reduced below the levels anticipated tn the Consensus Scenario Alternative. Absent such reduction, priorities for use of year-end school funds should be: Modermzatton initiative, Technology, and Buses. While this order ts a ranking, it ts understood that specific circumstances as well as the amount of resources avadable may dictate some change in order. . Adopt a policy to direct any balances tn completed school CIP Modermzatton/replacement projects to other modermzatton/replacement projects. , Adopt a pohcy which directs all funds freed up as a consequence of state provision of Lottery funds to the Modermzatton program for the duration of the program This assumption ts a critical component of the Consensus Scenario Alternative accounting for over $80-MILLION tn resources over the ten year study period. This ts not an amount that could be made up from other tdenttfied sources. o Request that the existing School Technology Committee provide information as to school technologyfun&ng needs, including a recommended long-term plan regar&ng that issue. Provide City Council representation to that Committee to provide a Counctl perspecttve. . Adopt a policy to review the modermzation plan every two years (on or before January 31 to ensure inclusion of the findings tn capital program amendments) to reflect most recent estimates of revenues, costs and related data. Maintain the pohcy of including tn the School CIP at least one mtlhon per year pay-as-you-go funding derived from within the City~School Revenue Sharing Pohcy and accept the component of the Proposed Modernization Plan that gradually shifts the one mtlhon dollars pay-as-you-go to the school operating fund to address operation and maintenance costs associated with the modernized schools beginning tn FY 2000-01 January 19, 1999 -4- Reversion funds were discussed. Technology for schools was felt to be an urgent issue. Redistrtcttng and overcrowding was a concern. School bus replacement has been budgeted to meet the 20% tf the 110 in FY 1999- 2000 are approved, There are many demands on City funds tn additton to the School needs, i.e. Juvenile Detention building and operation; pubhc safety, Technology Center, roads, et cetera. City Counctl recessed at 4:03 PM to excuse the School Boad and prepare for thetr Brtefing on Y2K at 4:10 P.M. by Davtd Sullivan, Director- Information Technology. Mr. Sullivan advised the City has been working on this issue since 1996 and 27 of the 30 matnframe systems are compliant. There are 2700-3000 mtcro computers in the Ctty and 90% are compliant. The WAN/LAN certification is 30% complete. Bell Atlantic will provide the updates. There are 600personal computers on R-Base. There is a team of 4 City employees working on thts as one cannot buy this expertise. The City is working wtth Motorola for the public safety radio system. This ts a concern at this time due to the computer-aided dispatch system. There are 14,000 suppliers and bustness partners, (such as Virgtnta Power, Exxon). There wtll be no disruption there. The Department receives 5-10 letters a day re certifying compliance. The City cannot, at thts time, guarantee complete compliance, but they are dotng a good job of ttmely response to each tnqutry wtth an appropriate Disclosure ustng language from the Act and matntatntng due dtltgence. The Department ts prepartng a video of 15-20 mtnutes to be atred by VBTV to give the communtty tnformatton on compltance. Compltance ts a global problem and many large, as well as small, countrtes are severely at rtsk tn the economic market as well as the tsstte of communtcatton. The Workshop adjourned at 4:36 P.M. Ruth Hodges Smtth, CMC/AAE City Clerk January 19, 1999 Minutes Joint City Council/School Board Workshop Standards of Learning, School Modernization and Renovation 19 January 1999- 2:30 PM City Council School Board City Staff Linwood Branch Margaret Eure Wilham.Harrison ~2.40 Harold Heischober Barbara Henley Louis Jones Reba McClanan Nancy Parker William D. Sessoms A. M. Weeks Robert Spadaccini Les Powell Rosemary Wilson Donald Bennis Nancy Guy Neil Rose Daniel Edwards Dan Lowe ~ 2:43 Arthur Tate Jerri Tata ~ 2:50 City Manager C~ty Attorney City Clerk Others Superintendent Jenney Anthony Arnold Mayor Obemdorf at Cecil Field Vice Mayor Sessoms called to order. STANDARDS OF LEARNING First presentation given by Dr. Jenney: Results of the Standards of Learning of Spring 1998. Shiela Magula at Podium - Bill Johnson - overheads. State Board of Education adopted first initiative in June 1995. Implemented 1996-1997. The Standards of Learning were field tested in the Spring of 1997-1998. STANDARDS OF ACCREDITATION Performance of"report cards" released January 1998 - K thru 3~d Grade New math text books in 2000. Tutoring and implementing program. Redesign Summer program "Tapestry of Knowledge". Core subjects - Art, Music and Curriculum SCHOOL MODERNIZATION & RENOVATION- See Handouts Minutes City Council Workshop Y2K Status 19 January 1999 4:00 PM City Council City Staff Linwood Branch Margaret Eure William Harrison Harold Heischober Barbara Henley Louis Jones Reba McClanan Nancy Parker William D. Sessoms A. M. Weeks City Manager City Attorney City Clerk Dawd Sullivan Vice Mayor Sessoms called the meeting to order. There are some 2700 - 3000 Microcomputers in the City. These are 90% compliance with Y2K. Computer aided dispatch system - October this year. Computer aided dispatch relies on radio system. Emergency: double dispatch: computer/radio Non-emergency: only through computer. CIP in place to fund upgrade. Adjourned: 4:36 PM City of' Vi - inia CITY COUNCIL t4 % )'OR %fI:)'ERA F OBERNDORF Ar L..xe t,l( t. ~fAiOR HILII4M D $£$$0~S JR ~ARGAR~ L EURE D,slr~ t I Cgnl~rtlJlr WII LIAAI ~ tiARRISO,% JR HAROI D IIEIS~HOBER A~ ~r~ BARBARA ~ ilENLEY LOUIS R JONES D~r~l ~ANCY K PARKER Al A M (DONI WFEKS JAME. S K SPORE (..v bla.uKer LESUE L LILLEY C~Iy A.nr.ev RUTll IIODG, ES S,141TH C,%fCIAAE (-"V Clerk CITY HALL BUILDIN(; I 2401 COURTHOUSE DRIt/E WRGINIA BI:ACH VIRGINIA 23456 900J PIlONE f757) 427 4fOJ FAX t757~ 42~ 5~9 [.MAIL CTYCNCl/._~CITY VIRGINIA BEAOI % A I_ ~; CITY COUNCIL/SCHOOL BOARD WORKSHOP HUMAN RESOURCES BUILDING 19, TRAINING ROOM B 19 January 1999 I CALL TO ORDER - Mayor Meyera E. Oberndorf 2:30 PM II BRIEFINGS a. S . STANDARDS OF LEARNING Dr. Timothy Jenney, Superintendent, V~rg~nia Beach Schools SCHOOL MODERNIZATION and RENOVATION Commi tree Report CITY COUNCIL WORKSHOP SESSION I BRIEFING 4:00 PM A. Y2 K STATUS David Sullivan, Director, Information Technology IV ADJOURNMENT