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Home My WebLink AboutFEBRUARY 20, 1996 MINUTES "WORLI)'S LAFIGEST RESORT CITY COUNCIL MAYOR MEYERA E. OBERNDORF, At-Large VICE MAYOR WILLIAM D. SESSOMS, At-Large JOHN A. BAUM, Blackwater Borough LINWOOD O. BRANCH, III, Virginia Beach Borough ROBERT K. DEAN, Princess Anne Borough W. W. HARRISON, JR., Lynnhaven Borough HAROLD HEISCHOBER, At-Large BARBARA M. HENLEY, Pungo Borough LOUIS R. JONES, Bayside Borough NANCY K. PARKER, At-Large LOUISA M. STRAYHORN, Kempsville Borough UM@AL JAMES K. SPORE, City Manager WIWMA@ Vi@234@MI LESLIE L. LILLEY, City Attorney (MO 4274303 RUTH HODGES SMITH, CMC/AAE, City Clerk SPECIAL FORMAL SESSION CONFERENCE ROOM February 20, 1996 1. CALL TO ORDER Mayor Meyera E. Oberndorf 4:00 PM II. READING OF MAYOR'S CALL TO SPECIAL SESSION III. ROLL CALL OF CITY COUNCIL IV. RESOLUTION 1. A Resolution to support the consolidation of certain financial services; and, direct the City Manager to work cooperatively with the School Superintendent to develop a Consolidation Agreement to be implemented by July 1, 1996. V. CONVENE CITY COUNCIL WORKSHOP 4:15 PM - 6:00 PM 1. Overview of Organizational Planning Model to address Council Destination Points a. Safe Community Team Progress Report Chief Charles R. Wall, Police b. Police Staffing - Status Report 2. Neighborhood Vitality Housing Strategy Andrew M. Friedman Director, Housing and Neighborhood Preservation VII. ADJOURNMENT M I N U T E S VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia February 20, 1996 Mayor Meyera E. Oberndorf called to order the SPECIAL FORMAL SESSION of the YIRGINIA BEACH CITY COUNCIL on Tuesday, February 20,1996, at 4:00 P.M. Council Members Present.- Linwood O. Branch, III, John A. Baum, Robert K. Dean, William W. Harrison, Jr., Harold Heischober, Barbara M. Henley, Louis R. Jones, Mayor Meyera E. Oberndorf, William D. Sessoms, Jr. and Louisa M. Strayhorn Council Members Absent.- Nancy K.Parker [IN CHARLOTTE, NORTH CAROLINA, FATHER TERMINALLY ILL] - 2 - Item II, ITEM # 40413 The Mayor read the CALL TO SPECIAL FORMAL SESSION. "HONORABLE MEMBERS OF CITY COUNCIL In accordance with the City Charter, Section 3.06, the City Code, Section 2-21, and by the authority vested in me as Mayor of the City, I hereby call a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the Council Chamber, City Hall Building, on Tuesday, February 20, 1996, at 4:00 P.M. for the following purpose: To consider an Agreement re City/School finances and consolidation of certain functions. During this SPECIAL SESSION, it may be necessary to RECESS into EXECUTIVE SESSION. Sincerely, s/Meyera E. Oberndorf Mayor February 20, 1996 Cit@ C>f MEYERA E. OBERNDORF MUNICIPAL CENTER MAYOR VIRGINIA BEACH, VIRGINIA 23456-9000 (804) 427-4581 FAX (WM) 426-5669 February 14, 1996 HONORABLE MEMBERS OF CITY COUNCIL In accordance with the City Charter, Section 3.06, the City Code, Section 2-21, and by the authority vested in me as Mayor of the City, I hereby call a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL in the Council Chamber, City Hall Building, on Tuesday, February 20, 1996, at 4:00 P.M. for the following purpose: To consider an Agreement re City/School finances and consolidation of certain functions. During this SPECIAL SESSION, it may be necessary to RECESS into EXECUTIVE SESSION. Sincerely, Meyera E. Oberndorf Mayor MEO/bh cc: James K Spore, City Manager Leslie L. Lilley, City Attorney Ruth Hodges Smith, CMC/AAE, City Clerk Pam Lingle, Director of Public Information - 3 - Item IV, ITEM # 40414 Upon motion by Council Lady Strayhorn, seconded by Councilman Branch, City Council ADOPTED: A Resolution to support the consolidation of certain financial services; and, direct the City Manager to work cooperatively with the School Superintendent to develop a ConsoUdation Agreement to be in@te,tied by @ I-, N% with the goal of beginning implementation on or before July 1, 1996. *This Resolution way revised in the title on line 8 and in the Resolution on line 32: 7he following verbiage was added after "..to develop a Consolidation Agreement..": "...with the goal of beginning implementation on or before July 1, 1996." The School Board today adopted a similar Resolution by a vote of 8-2. Voting: 10-0 Council Members Voting Aye: John A. Baum, Linwood 0. Branck III, Robert K Deap; William W Harrison, Jr., Harold Heischober, Barbara M. Henley, Louis R. Jones, Mayor Meyera E. Oberndorf Vice Mayor William D. Sessoms, Jr. and Louisa M. Strayhorn Council Members Voting Nay: None Council Members Absent Nancy K Parker February 20, 1996 1 A RESOLUTION SUPPORTING THE 2 CONSOLIDATION OF CERTAIN FINANCIAL 3 SERVICES AND DIRECTING THE CITY 4 MANAGER TO COOPERATIVELY WORK 5 WITH THE SUPERINTENDENT OF 6 SCHOOLS TO DEVELOP A 7 CONSOLIDATION AGREEMENT WITH THE 8 GOAL OF BEGINNING IMPLEMENTATION 9 ON OR BEFORE JULY 1, 1996. 10 WHEREAS, the City Council of the City of Virginia Beach has proposed to consolidate 11 the ministerial aspects of the School Division's accounting, payroll, and purchasing Into the City's 12 Department of Finance; 13 WHEREAS, the goals of consolidation of the ministerial aspects of the School Division's 14 accounting, payroll, and purchasing are (1) greater fiscal accountability, (2) improved service, and (3) cost 15 savings. 16 WHEREAS, the consolidation proposed by City Council of the City of Virginia Beach will 17 not infringe upon the policy-making functions of the Virginia Beach School Board; 18 WHEREAS, the responsibility for taking appropriate corrective action for projected School 1 9 Division deficits and developing School Division policies would remain with the School Division and School 20 Board; and 21 WHEREAS, the responsibilities to develop, monitor, maintain, and control School 22 Division budgets will be retained by the School Division and School Board; and 23 WHEREAS, the City Council is committed to maintaining its policy of no layoffs of any 24 employees involved in the consolidation. However, as process Improvements are made, vacant positions 25 will be evaluated for elimination. 26 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA 27 BEACH, VIRGINIA that the City Council of the City of Virginia Beach is committed to consolidation of the 28 ministerial aspects of the School Dvision's accounting, payroll and purchasing within the City's Department 29 of Finance, without infringing on the policy-making responsibility of the Virginia Beach School Board. 30 BE IT FURTHER RESOLVED that the City Council of the City of Virginia Beach hereby 3i directs the City Manager to cooperatively work with the Superintendent of Schools to develop a 32 consolidation agreement with the goal of beginning implementation on or before July 1, 1996. The City 3 3 Manager is also directed to present a consolidation plan for Council consideration in May, I 996. 34 Adopted by the Council of the City of Virginia Beach, Virginia, on the 20 day of 35 February , 1996. 4 item 117I ADJOURNMENT ITEM # 40415 Mayor Oberndorf DECLARED the City Council SPECIAL SESSION ADJOURNED at 4:26 P.M. Beverly O. Hooks, CMC Chief Deputy City Clerk -------------------------- ------------------------ Ruth Hodges Smith, CMC/AAE Meyera E Oberndorf City Clerk Mayor City of Virginia Beach Virginia The City Council Workshop re Overview of Organizational Planning Model to address Council Destination Points and Neighborhood Vitality Housing Strategy CONVENED and ADJOURNED AT 6:00 P.M.