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HomeMy WebLinkAboutAPRIL 1, 2003 MINUTESCITY COUNCIL MAYOR MEYERA E OBERNDORF, At-Large VICE MAYOR LOUIS R JONES, Baystde -Dtstrtct 4 HARRY E DIEZ, EL, Kempsvdle - Dtstrwt 2 MARGARET L EURE, Centervdle - Dtstrwt I REBA S McCLAN,4N, Rose Hall -Dtstrtct 3 RICHARD A MADDOX, Beach -Dtstrtct 6 JIM REEVE, Prmcess Anne -Dtstrtct 7 PETER W SCHMIDT, At-Large RON A VILLANUEVA, At-Large ROSEMA R Y WILSON, ,4 t-Large JAMES L WOOD, Lynnhaven -Dtstnct 5 JAMES K SPORE, City Manager LESLIE L LILLEY, Clly Attorney RUTH HODGES SMITH, MMC, City Clerk CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL AGENDA CITY HALL BUILDING I 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE (757) 427-4303 FAX (757) 426-5669 E MAIL Ctycncl~vbgov corn 1 April 2003 I. CITY MANAGER'S BRIEFINGS: - Conference Room - 2:30 AM Ao Bo CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN James B. Ricketts, Director, Department of Convention and Visitor Development COMMERCIAL PARKING LOT IMPROVEMENTS Karen Lasley, Zoning Administrator II. REVIEW OF AGENDA ITEMS III. COUNCIL LIAISON REPORTS IV CITY COUNCIL COMMENTS V. INFORMAL SESSION - Conference Room - 5:30 PM Ao Bo CALL TO ORDER - Mayor Meyera E. Obemdorf ROLL CALL OF CITY COUNCIL C. RECESS TO CLOSED SESSION D. CERTIFICATION OF CLOSED SESSION E. CITY COUNCIL INFORMAL DISCUSSION VI. FORMAL SESSION - Council Chamber - 6:00 PM A. CALL TO ORDER- Mayor Meyera E. Oberndorf B. INVOCATION: Jimmy Bennett, Pastor Avalon Church of Christ C. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA D. ELECTRONIC ROLL CALL OF CITY COUNCIL E. MINUTES 1. INFORMAL AND FORMAL SESSIONS March 25, 2003 F. AGENDA FOR FORMAL SESSION G. CONSENT AGENDA H. PRESENTATION o RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003-2004 City's Proposed Operating Budget - "Community for a Life Time" James K. Spore, City Manager I. PUBLIC HEARING 1. AGRICULTURAL RESERVE PROGRAM (ARP) - Stowe Road J. ORDINANCES o Ordinance to AUTHORIZE the acqulmtlon of Agricultural Reserve Preservation (ARP) easement and issuance of contract obhgations for 41.81 acres at Stowe Road in behalf of Wilmer H. Aygarn for $188,231 (Installment Agreement 2003-54). (DISTRICT 7 - PRINCESS ANNE) . Ordinance to AUTHORIZE the City Manager to enter lnto a contract for Fiscal Years 2003 and 2004 with Cherry, Bekaert & Holland LLP for an independent audit of the City of Vlrglma Beach and the Development Authority at a cost of $144,480; AUTHORIZE the City Manager to contract for one (1) year renewals as appropriations are available; and, the increase for future years ~s not to exceed that of the Consumer Price Index (CPI) Ko APPOINTMENTS PARKS AND RECREATION COMMISSION VIRGINIA BEACH COMMUNITY DEVELOPMENT CORPORATION (VBCDC) L. UNFINISHED BUSINESS M. NEW BUSINESS N. ADJOURNMENT 2003 Time April I 6 00 pm April 8 April 15 April 22 April 24 April 24 April 29 May 1 May 1 May 6 May 13 3 00 pm to 6 00pm 2 00 pm to 5 00 pm 6 00 pm 2 00 to 5 00 pm 6 00 pm 6 00 pm Resource Management Schedule Presentation to Cay Council of FY 2003-04 Proposed Resource Management Schedule Econormc V~tallty and Cultural and Recreational Oppormnmes RMP Workshop Quahty Education and Lifelong Learning RMP Workshop Quahty Orgamzat~on RMP Workshop Safe Commumty RMP Workshop Pubhc Hearing - Proposed FY 2003-04 Resort Management Planning - Kellan High School - 6 00 P M Quahty Physmal Enwronment Family and Youth opportumtles RMP Workshop Pubhc Hearing -Proposed FY Resort Management Planmng - C~ty Council Chamber - 6 00 P M Reconcfl~atmn Workshop C~ty Council ADOPTION FY 2003-04 Resort Management Plan City Council, in trying to be more responsive to the' needs of citizens who attend the meetings, has adopted the following time bmlts for future Formal Sessions: Applicant or Applicant's 10 Representative Minutes Attorney or Representative for 10 Opposition Minutes Other Speakers - each 3 Minutes Applicant's Rebuttal 3 Minutes THESE TIMES WILL BE STRICTLY ADHERED TO. If you are physically disabled or visually impaired and need assistance at this meeting, please call the CITY CLERK'S OFFICE at 427-4303 Hearing impaired, call TDD only 427-4305 (TDD - Telephomc Device for the Deaf) Agenda 04/01/03/gw wwwvbgov com O# OUR N~ MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia 1 Aprt12003 Mayor Meyera E Oberndorf called to order the CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN tn the Ctty Counctl Conference Room, Ctty Hall Butldtng, on Tuesday, Aprtl 1, 2003, at 2 35 P M Councd Members Present Harry E Dtezel, Margaret L Eure, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf Jtm Reeve, Rosemary Wtlson and James L Wood Counctl Members Absent Vtce Mayor Louts R Jones Ron A Vtllanueva Peter W Schmtdt [Entered 2 45 P M] [Entered 2 45 P M] [Entered 3 45 P M - In Rtchmond/ 10th Anntversary of the Department of Envtronmental Quahty (DEQ) - Past Dtrector -2- C I T Y M A NAG E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN 2:35 P.M. ITEM # 509 75 James B Rtcketts, Dtrector- Department of Conventton and Vtsttor Development, tntroduced hts co- presenters, Dr. Michael Olsen - Co-Ordinator for the Strategic Plan, Courtney Dyer - Manager of the Pavilion (and hopefully Manager of the new Convention Center) and Don Maxwell - Director, Department of Economic Development, representing the Economic Vitality team. Dr Olsen founded the Department of Hotel, Restaurant and lnstttuttonal Management tn 1987 at Vtrgtnta Tech. He has over thtrty (30)years of mdustry and academtc expertence Dr Olsen ts Chatrman of the Olsen Group, a firm provtchng strategtc vtstontng leadershtp to the global hospttaltty mdustry Dr Olsen has facilitated strategtc plansfor the World Tourtsm Counctl, comprtsed of the fifty (50) top Chtef Executtve Officers (CEOs) t e. Amertcan Express, Delta Mr Rtcketts advtsed Vtrgmta Beach ts the first Conventton and Vtsttor Development to facthtate with Dr Olsen The Department ts apprectattve of hts gutdance re the Strategtc Plan Courtney Dyer, Pavthon Manager, who has worked 'round the clock on every aspect on planntng the new Conventton Center ts backed by a strong staff to manage the first-class operatton of the extsttng Conventton Center as evtdenced by the htgh marks they conststently recetve on customer surveys Mr Rtcketts advtsed Donald Maxwell, Dtrector of Economtc Development, wtll revtew the Integrated System of the "Busmess of Economtc Vttahty" Mr Maxwell advtsed The Integrated System of the "Business of Economic Vitality" aspresented by the Economtc Vttahty Strategic Issue Team to Ctty Counctl tn January, demonstrated the complextttes of the drivers, linkages, impacts and indicators that contrtbute to Economic Diversity and Growth Past presentattons focused on Economtc Development Today, the focus wtll be on Tourtsm as presented by Conventton and Vtsttor Development Prevtously, the chscusston mvolved how the etght (8) drtvers tmpacttng Economtc Vttahty are tnterrelated Although the Economtc Vttahty drtvers apply dt. fferently to each of the Economtc I/'ttaltty sectors, they provtde afresh and more comprehenstve approach for monttortng the effects of the tourtsm tndustry on the communtty, and the new roles and responstbthttes requtred of the Ctty's desttnatton markettng professtonals Mr Maxwell ctted the four (4) new ways of thtnktng about Economic Vitality: Our Success in Achieving & Sustaining Economic Vitality Depends Upon Our Understanding of the Drivers & What We Can Do About Them. Treat Every Land Decision As Though It Were About the Last Acre of Land in Virginia Beach, and Create An Economic Redevelopment Policy Now Before the Last Acre of Land Is Gone. See, Communicate and Act Upon Every City Issue and Project Within the Context of the City's Vision and Strategy To Achieve a Community For A Lifetime. Reaching the Upper Rungs of the Economic Vitality Ladder Requires Regional Partnerships and Combined Capacity Aprtl 1, 2003 -3- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DE VEL OPMENT BUSINESS PLAN ITEM # 509 75 (Continued) The success of the Strategic Plan for the Tourism Industry rehes on our acceptance of these four (4) new ways of thtnktng about Economic Vitality Mr Rtcketts, knowtng the Ctty needed to approach strategic planning hke major busmesses do -- and also tt would need to be mewed globally, revtewed the tssues tnvolved Global Issues (Drivers) Increased Competition (Product Development) Economic Conditions (Capital) Impact the Industry has on the City's Economic Vitality (The EV Wheel) Tourtsm has typtcally been assoctated wtth low paytngjobs - what we are focustng on here ts "ratstng the bar" By developmg a htgher quahty product, the workforce tn the industry wtll be elevated Dr Mtke OIsen discussed the Strategic Planning Activities, the Drtvers assoctated with the Tourism Industry, and spectfic Strategies for Giving Virginia Beach the Competitive Advantage. The Strategy Process · A way ofthtnktng as opposed to a process · Consider wide ranging input from all stakeholders · A consistent pattern of resource allocation to important value generattng competitive methods · Foresight and anttctpatory leadershtp · The overall goal ts to become theyear-round desttnatton Counctl has envtstoned Planning Activities Timetable · January 2002 -Tourtsm envtronmental analysts - two day nomtnal group sesston tnvolvtng all stakeholders from the tourtsm communtty · February 2002 - Two day workshop to determtne approprtate strategtc actton tnvolvtng all stakeholders of the tourtsm community · May 2002 - Two day workshop to tdenttfy and analyze core competenctes of the VBCVD necessary to tmplement the strategtc actton plan · December 2002 - Two day workshop to finahze core competenctes and finahze the plan Aprtl 1, 2003 -4- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 50975 (Continued) Strategy in a Complex Tourism Environment · Anttctpateforces that drive change -seek opportumty, avoid threats · Make rattonal tnvestments tnproducts andservtces thatgenerate value ·Conststently allocate resources to the competenctes needed to productng htgh value products and servtces · Implement, evaluate and anttctpate Analysis of Forces Driving Change · Assets' and capttal ·Markettng, Dtstrtbutton and Capacity Management · New Management and Human Capttal ·Soctal Responstbthty · Sustatnabthty · Technology · Safety and Health Dr Olsen has conducted these workshops tn over thtrty (30) countrtes on stx (6) conttnents encompasstng Nattonal Governments, prtvate andpubhc corporattons Thepurpose ts to vahdate whether these forces extst and are present tn thts parttcular regton Thts ts an tndustry that bastcally underperforms on the return on tnvestment, rtsk and longevttyperspecttve The Capttal markets depend on htgh returns, long rtsk and bastc degrees of comfort on the part of the tnvestor Strategic Action - Investments in Value Producing Competitive Methods An attracttve and frtendly tnvestor envtronment A umque and aggresstve bustness developmentfunctton Leadershtp of the tourtsm tntttattve Customer centered transacttons tnterfactng wtth provtders through technology Effective comprehenstve distribution system based upon E- Marketing Customer experience management Dr Olsen &splayed the Co-alignment model of Forces Driving Change, Competitive Methods and Core Competencies. An ongoing match must occur with forces that drive change, investments made to take advantage of these forces and avoid threats, development of core competencies and consistent allocation of resources to value producing competitive methods. Without this alignment, sustainable competitive advantage is seldom realized. Aprtl 1, 2003 -5- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 50975 (Continued) Courtney Dyer referenced the Business Plan for the Virginia Beach Convention Center: 10 Executtve Summary, Htghhghts, Vtston, Mtsston, Purpose, Keys to Success 20 30 40 50 60 70 80 90 Orgamzation Background Servtces Provtded Market Analysts Summary; SWOT Analysts Markettng Strategy and Implementatton Summary Technology and Webstte Summary Management Summary Staffing Plan Capttal Replacement Schedules Ftnanctal Plan, Assumpttons, Profit and Loss, Performance Indtcators Vision Be a first class convention center recognized as the "facility of choice" for discerning meeting planners Mission Facilitate successful experiences by offering a full range of high quality services and amenities for conventions, professional trade shows, consumer shows, and community events Purpose Be a civic asset that favorably impacts Virginia Beach's quality of life and its economic vitality The new Conventton Center wtll employ four bustness acttvtttes to achteve the Vtston Sales and Servtce, Food and Beverage, Operattons and Busmess Servtces Business Services Employ a Bustness Manager wtth proven expertence tn governmental and prtvate accounttng Measure and report fiscal performance Manage customer accounts Dehver e-commerce soluttons to staff and customers Provtde web-based and on-stte retatl servtces Aprtl 1, 2003 -6- C I T Y M A NAG E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 50975 (Continued) SWOT ANAL YSIS Strengths -Reputatton as a Quahty Beach Desttnatton -Supporttve Ctty Government - Good access by atr/tnterstate Hwy -Expertenced Center Staff - New CI"D Leadership Team - Strong Mdttary Presence - Support of Hospttahty Industry Local Bustness/Restdent Support Weaknesses Opportunities Attract htgher level professional assoctattons - 31*t Street ProJect - Greater tnventory of space to sell stmultaneous events -I~h Street Corridor Development - Develop new market segments - Showcase VB Quahty of L~fe Threats - Quahty of AdJacent Hotel - Quahty of existing hotelproduct - Local transportaaon network - Undeveloped bustness system and performance measures - E-Commerce expertence - Other 2"d tier convenaon centers vying for same association bustness - Potenaal delays and tnconvemence of constructton -Certatn customers may not be wdhng to pay for quahty - Safety oflargepubhc assemblyfacdtty In 2005, 'half of the buddtng wall be open whtch wall provtde equtvalent exhtbtt space wtth what extsts today 18,000 square feet of meettng room space and 32,000 square feet of mcredtble ballroom space wall be added In January 2007, the bmldtng wtll be complete Mr Dyer referenced the potential customers Professional Associations, Professional Trade Shows, Amateur Sports Consumer Shows, Banquets and Receptions (Stand Alone): and, Community Events. Mr Dyer &splayed a chart reflecttng projected growth tn vartous markets through 2009 CVD currently hosts 15-20 conventions and trade shows annually By 2009, the number should approach 30 Markets wdl be targeted, based on thetr economtc value Booktngs wdl typtcally fall tnto two prtortttes 1~ Priority- Events wtth stgnificant economtc tmpact such as conventtons and trade shows wdl be permttted to hold dates well mto the future - beyond 18 months We wdl look for events wtth a mtmmum of l O00 room mghts and 500peak 2nd Priority - Consumer shows, banquets, recepttons and commumty events These events wtH make up the majortty of our events and are tmportant contrtbuttons to local market segments and our ctttzens quahty of hfe Smce they do not usually generate stgntficant room mghts, these events are generally hmtted to reservtng dates tnstde of 18 months Aprd 1, 2003 -7- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 509 75 (Continued) Convention and Vtsttor Development has aggresstve sales strategies, wtth an eager new and seasoned conventton sales staff tn the CVD Convention Sales Division and a dedtcated sales staff at the Conventton Center that wtll brtng tn bustness wtthtn an 18-month wtndow Strategtes are currently betng refined wtth our new sales team members Positioning · In trade adverttstng · In trade pubhcatton progress reports · On the World-Wtde Web · In assoctatton meettngs and trade shows · One-on-one meettngs wtth new and estabhshed chentele · At htgh profile events that cater to quahtyfood and beverage banquets and recepttons · In localpubhcattons Staffing Plan With the facility tripling in size, additional staff resources will be required to effectively sell, service, operate the building and monitor performance Will adopt industry model for servicing events: Teams of Event Managers and Event Supervisors Complex state-of-the-art mechanical systems will require dedicated system engineers Monitoring all financial aspects of the new center will require specialized professionals Keys to Success ·Havtng resources necessary to tdenttfy, sell and servtce chents · Butl&ng Quahty Relattonshtps wtth customer base and anttctpattng thetr needs ·Offertng htgh quahty food and beverage servtces ·Employtng tndtvtduals who are knowledgeable and dechcated to htgh qualtty customer servtce ·Provtdtng and matntatmng safe, clean and aesthettcally pleastng factltttes Aprtl 1, 2003 -8- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 50975 (Continued) Mr Rtcketts stressed the future for Convention and Visitor Development: Be an tndustry leader among Conventton and Vtsttor Bureaus Create sustatnable, year-round economtc tmpact for the Vtrgtnta Beach communtty Seek entrepreneurtal, creattve and tnnovattve soluttons to tmprove the local tndustry Work wtth local and tndustry partners to create a sustatnable bustness- development model Move from role o fa task-ortented bureau to factlttattng tndustry progress Facing the Challenges of the Future · Rename the Department: Virginia Beach Convention and Visitors Bureau Consider Incentive Plan for Sales Force based upon market assessment and industry research: - Increase mottvatton andproducttvtty -Retatn top sales professzonals - Increase overall revenue - Develop an edge over the competition · Develop New Performance Indicator System for Department and Industry · Resort Management Reorgantze the Resort Programs Office and Parktng Systems · Technology Develop Annual Technology Plan tn tandem wtth Markettng Plan · New Visitor Services Vision Develop a 5-yrplan to tmprove I/~tsttor Informatton Servtces and locatton of extsttng and satelhte vtsttor tnformatton centers · Workforce Development Partner wtth Economtc Development and Vtrgtnta Beach Pubhc Schools to address tourism workforce needs · Product Development - Develop Master Plan for Resort Area wtth shared vtston for qualtty development -Constder Redevelopment pohcy for Resort Area Agresstvely market the Resort Area as a destrable location for tourtst-related bustnesses Aprtl 1, 2003 -9- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DEVELOPMENT BUSINESS PLAN ITEM # 50975 (Continued) Mr Rtcketts referenced the reorgantzatton of the NEW Convention and Visitors Bureau ISteven T. Thompson Chief Financial Officer }'-- J' mes Bi Ricketts IDirector, CVD Pam Lingle Communications/ PR Manager Nicki Adams Administrative Services Manager IG. Ronald Kuhlman Tourism Marketing & Promotion Al Hutchinson Convention Sales & Services W. Courtney Dyer Convention Center Hester Waterfield Public Relations Visitor and Consumer Relations Henry Ruiz Resort Management International Marketing, Group Sales, E-Marketing, Eco-Tourism (2) Sales Representatives tConvention Marketing & Sales (7) Sales and (2) Services Representatives Sports Marketing (2) Sales Representatives Parking Systems Resort Programs and l Project Management Special Events and Permitting *Unfortunately, Henry Rutz rettred March 31, 2003 Thts ts a major loss G RonaM Kuhlman, wtll be worktng dtrectly wtth the contract Adverttstng Agency to develop programs that conttnue to expand the shoulder season, and concentrate on web-based marketing Mr Rtcketts tntroduced Al Hutchtnson who has a tremendous background tn sales He ts a graduate of the Untverstty of Alabama wtth a degree tn marketing Mr Hutchinson has been employed with Xerox, the Richmond Conventton and Visitors Bureau, Director of Sales -Ptttsburgh Conventton and Vtsttors Bureau, Charlotte Conventton Center and Nattonal Sales Manager for the (Four Star) Park Hotel tn Charlotte Aprtl 1, 2003 - 10- C I T Y MA N A G E R 'S BRIEFING CONVENTION AND VISITOR DE VEL OPMENT BUSINESS PLAN ITEM # 50975 (Continued) Mr Hutchtnson tntroduced the members of the professional sales team Sally Noona, a star performer on staff who has been promoted to Conventton Sales and Servtces Coordtnator Medtcal Assoctattons/Vtrgtnta State Assoctattons/Pubhc Admtmstratton Geographtc area Mtdwest Juhe Roberts, Conventton Sales Representattve Educational Marketplace/Nattonal Assoctattons Geographtc area Greater D C Area Roseann Lugar, Conventton Sales representattve Sctenttfic, Engtneertng and Computer groups Geographtc area Northeast Reggte Stevenson, Conventton Sales Representattve (prevtously employed by the CVB tn Norfolk) Ethntc and Mtnortty Marketplace/Rehgtous and Fraternal Market Geographtc area all across the Untted States Dtck Ktnsley, Conventton Sales Representattve Mthtary, Government and Shrtners groups Geographtc area Southeast Ttm Thomas, (25-year veteran/rettrtng May 31, 2003) Tratntng and Development Sector/State, Corporate groups Geographtc area West coast Mr Hutchtnson recogntzed the Sports Marketing team Buddy Wheeler, Fred Mahnts, Nancy Helman, Lynn Olsen and Tert Wtley. Conventton Servtces assurtng quahty customer servtce RonaM Kuhlman tntroduced Kelh Norman, Asststant Dtrector of Tourtsm Sales Mr Rtcketts expressed apprectatton to Ntckt Adams for her dechcated servtce and long hours tn compthng thts presentatton FIVE MINUTE RECESS April 1, 2003 -11- C I T Y MA N A G E R 'S BRIEFING COMMERCIAL PARKING LOT IMPROVEMENTS 4:10 P.M. ITEM # $09 76 Karen Lasley, Zontng Admtmstrator, presented the status of the Commercial Parking Lot Improvements Ms Lasley recogntzed Deputy Ctty Attorney Wdham Macah, Assoctate Ctty Attorney Kay Wtlson, Charles Hassen, Manager- Development Servtces Center, and Kevtn Herschberger- Zomng Inspector lI Mr Hassen has estabhshed a strong staff revtewprocess and Mr Herschberger manages the day-to-day tmplementatton of the tmprovements The Amendments were adopted on June 25, 2002 Orchnance to the Ctty Code 23-58 re the regulation of commercial parking lots tn Resort Tourtst Dtstrtcts Ms Lasley displayed photographs of several parktng lots whtch meet current code requtrements (former Faintly Channel headquarters, Central Ltbrary) Several photographs deptcted condtttons last year (many unpaved, no landscapmg, unprofesstonal stgns) The majortty of the aforementtoned lots were approved many years ago as temporary lots Commercial Parking Lots Any lot where motor vehtcles are parked for a fee Does not include parking garages None of the older commerctal parkmg lots are " grandfathered" for the requtred tmprovement Improvements Required Paved surface Perimeter Landscaptng Wheel stops Access potnts secured by a matntenance free gate No fence requtred, but tf a fence ts tnstalled tt must be matntenance free &gns must be coor&nated and meet spec~ficattons for pubhc signs tn the Resort Area Variances to the landscape reqmrements can be constdered The Resort Advtsory Commtsston Destgn Revtew Commtttee ts constdermg these requests and providing comments However, there must be a ten percent (10%) or more loss of extstmg parkmg spaces tn order to quahfy for a variance Aprtl 1, 2003 - 12- C I T Y MA N A G E R 'S BRIEFING COMMERCIAL PARKING L 0 T IMPR 0 VEMENTS ITEM # 50976 (Continued) Ms Lasley &splayedphotographtc examples lot at corner of 21~' and Pacific and lot at corner of Arctic and 17h Street (requesting waiving of landscaping) Ms Lasley referenced contact with the commerctal parkmg lot operators Dtscusston re amendments were part of the year long dtscusston process wtth the Resort Advtsory Commtsston (12 Pubhc Workshops) Letter was sent to the commerctal parking lot operators prtor to the Ctty Counctl Pubhc Hearmg re amendments accompamed by copy of the proposal After adoptton by City Counctl on June 25, 2002, letter sent to commerctal parking lot operators to contact the Zoning Admtmstrator for asststance wtth the process Correspondence recently sent advtsmg commerctal parkmg lot operators who had not contacted Zomng Staff Review Process Dtagram Planned for last mtnute submtttals If lot ts already paved, detaded stte plan revtew ts not requtred Meet wtth consultant and lot operators on stte Current Status 34 Private Commercial Parking Lots 5 Plans Approved 4 Plans Under Review 8 Parking Lot Operators have contacted Zoning 17 Parking Lot Operators have not contacted Zoning Aprtl 1, 2003 - 13- C I T Y MA N A G E R 'S BRIEFING COMMERCIAL PARKING L 0 T IMPR 0 VEMENTS ITEM # 509 76 (Continued) Parking Spaces in the Resort Area for Day Visitors 5,872 spaces avatlable to day vtsttors 738 metered on-street spaces 9 74 restdenttal non-restrtcted 2,149 prtvately operated off-street 1,347 tn muntctpal lots 597 9th Street garage (mtnus handtcap) 94 handtcap spaces (Possible loss of 1,0 75 spaces from private commercial lots) Councdman Vtllanueva advtsed many of the restaurants have prtvate agreements wtth the commerctal parktng lot operators forparktng thetr employees Counctlman Vtllanueva suggested enhsttng the Vtrgtnta Beach Restaurant Assoctatton to contact these seventeen (17) parking lot operators Ms Lasley wtll provtde tnformatton relative cost of tmprovements to tnchvtdual parktng lot operators Mayor Oberndorf tnqutred relattve the assessment on these lots deraM Banagan, Real Estate Assessor, advtsed parktng lots are not assessed re income, but are assessed on stmtlar land tn that parttcular block Improvement for pavtng would be assessed Mr Banagan advtsed at the Resort on Pactfic Avenue, land ts assessed at $30.00per square foot, whether vacant or tmproved The property wtll not be assessed less than the land value, regardless of the busmess There are some very old ummproved hotels whose income does not even justify land value However, total land value and an increment for the building ts assessed The income approach may be deviated re improvements, however, the land ts going to be equahzed A hst can be provtded for compartson Aprtl 1, 2003 - 14- AGENDA RE VIEW SESSION 4:35 P.M. ITEM # 509 79 ,Il Ordtnance to AUTHORIZE the acqutsttton of Agrtcultural Reserve Preservatton (ARP) easement and tssuance of contract obhgattons for 41 81 acres at Stowe Road tn behalf of Wilmer H. Aygarn for $188,231 (Installment Agreement 2003-54) (DISTRICT 7- PRINCESS ANNE) Counctl Lady McClanan wdl vote NAY. ITEM # 50980 B Y CONSENSUS, thefollowtng shall compose the CONSENTAGENDA: J1 Or&nance to AUTHORIZE the acqmsttton of Agricultural Reserve Preservatton (ARP) easement and issuance of contract obhgattons for 41 81 acres at Stowe Road tn behalf of Wilmer H. Aygarn for $188,231 (Installment Agreement 2003-54) (DISTRICT 7 - PRINCESS ANNE) J2 Ordtnance to AUTHORIZE the Ctty Manager to enter tnto a contract for Ftscal Years 2003 and 2004 wtth Cherry, Bekaert & Holland LLP for an independent audit of the Ctty of Vtrgtnta Beach and the Development Authortty at a cost of $144,480, AUTHORIZE the Ctty Manager to contract for one (1) year renewals as approprtattons are avatlable, and, the mcrease for future years ts not to exceed that of the Consumer Prtce Index (CPI) ITEM # 50981 Counctlman Schmtdt referenced durtng the Mst Street ProJect Presentatton on March 25, 2003, the Ctty Manager advtsed as a condttton of the ftnanctal commttment of $28-MILLION, a letter ts to be drafted to the lender restattng the commttment (1) constructton of the Lasktn Road Gateway (approved CIP2-076 Laskin Road project, design ts underway) and (2) the City wtll not promote the Rudee Loop property for a competing hotel prtor to the completton of this hotel (Spring 2005) Under the present agreement, the City would be able to promote Rudee Loop January 1, 2004 TowneBank ts requesting thts be extended to Sprang 2005 Councdman Schmtdt tnqmred whether this ttem could be added to the agenda authortztng the Ctty Manager to draft thts letter to the lender. BY CONSENSUS, thts ttem shall be scheduled for the Ctty Counctl Sesston of Aprtl 8, 2003 Aprtl 1, 2003 - 15- COUNCIL LIAISON REPORTS 4:40 P.M. ITEM # 50982 Mayor Oberndorf spoke wtth Chatrman Dan Edwards -Vtrgtnta Beach School Board, prtor to the Ctty Counctl Sesston The School Board wtll be re-tnstttuttng the School Site Selection Committee This Commtttee had not met as there were no sites prevtously under constderatton Chairman Edwards requested two hatsons from the City Council The sites that are now currently under revtew are located tn the I/'trgtnta Beach Dtstrtct and the Baystde District Ytce Mayor Jones and Councilman Maddox will serve as hatsons ITEM # 50984 Counctlman Wood and Counctl Lady McClanan are Ltatsons to the Review and Allocation Committee (Community Organization Grant (COG). Counctlman Wood ts extremely impressed by thts group of cittzens The COG meets for longpertods of ttme (on Thursday, from 5 O0 P M to approxtmately 10 O0 P M and all day on Saturday) COG ts charred by former Counctl Lady Parker Thts Board ts performtng dechcated servtce They revtew each appltcatton thoroughly Each member has a thtck btnder of perttnent data concerntng the appltcants In approxtmately two weeks, tntervtews wtll be conducted wtth the appltcants and recommendattons as to allocattons determtned ITEM # 50985 Councdman Vtllanueva ts honored to serve as Ltatson to the Minority Business Council Thetr efforts have been re-energtzed wtth the addttton of Dr Ttm Mtlller and Edwtn Ttrona, both successful bustnessmen Establtshed bustness owners are requesttng to serve on thts Counctl A Retreat wtll be scheduled wtthtn the next month or two to comply wtth Ctty Counctl's goals The Counctl ts tnterested tn playtng a vttal role tn the economtc development efforts oft he Ctty ITEM # 50986 Councdman Vdlanueva advised he serves as the "unoffictal" liaison to the Skateboard Park Advisory Committee. The Committee has met and destgned an "awesome "concept, borrowmgfrom elements of parks across the United States Members of the Advisory Committee include some nationally recognized skateboard professtonals who have nattonal connections The skateboard park will be estabhshed tn June 2003 at Mount Trashmore The City staff ts to be commended for their dechcated efforts tn asststtng with the destgn Whtle the skateboard park meets the beginner and novice levels, tt does not meet the professtonal levels However, the Advtsory Commtttee ts hoping to develop a long term Commtttee relattve Extreme Sports tn Vtrgtnta Beach There has been tnterest from prtvate enttttes Counctlman Vtllanueva advtsed meettng wtth representattves relattve establtshtng a larger skateboard park at Prtncess Anne Commons $300,000 was already approprtated for the skateboard park Aprtl 1, 2003 - 16- COUNCIL LIAISON REPORTS ITEM # 50987 Councdman Schmtdt advtsed he attended the Lynnhaven River Restoration Meeting, charred by Colonel Davtd Hansen, Norfolk, Dtstrtct- U S Army Corps of Engtneers at Westmmster Canterbury Counctlman Schmtdt has attended many meettngs Fund ratstng acttvtttes have commenced and the Commtttee ts tn the process of procurtng an Executtve Dtrector Bob Stanton wtll host a fund ratsmg event on Aprtl 12, 2003, at hts home As a "ktck-off", the Chesapeake Bay Foundatton wtll attempt to plant substanttal tonnage of oyster shells tn the Lynnhaven Relattve the Executtve Dtrector, Counctl Lady Wtlson beheves the Ctty should asstst wtth the fundtng of thts posttton The Ctty Manager advtsed the Commtttee has requested the Ctty share tn the fundtng The Ctty Manager advtsed he wtll recommend thts fun&ng to Ctty Counctl, to be dertved from stormwater management utility funds Vice Mayor Jones referenced the tour of the Lynnhaven River last Summer with Colonel Hansen Colonel Hansen referenced he would attempt to tnstttute a project for dredgtng and cleamng up the Lynnhaven The Cay Manager advtsed Ctty Staff ts worktng wtth the staff of the U S Army Corps of Engtneers A proposed project wtll be presented tn the Capttal Improvement Program (CIP) to "jump start "thtsproject The project wall tnvolve a project upstream, a trtbutory, and a BMP, as well as other tmprovements Aprtl 1, 2003 -17- CITY COUNCIL COMMENTS 4:50 P.M. ITEM # 50988 Counctl Lady Eure referenced the Homeowner Association report The Ctty Manager advtsed the gathertng of thts mformatton entatled a masstve research project by Parks and Recreatton Council Lady Eure advtsed certatn areas destgnated are tncorrect as Jonathan Cove ts tn the Kempsvtlle/Centervtlle Dtstrtct, not just Kempsvtlle The new Dtstrtct maps have not been updated tn some of the Ctty Department records Counctl Lady Eure requested the new maps be placed on all computers ITEM # 50989 Vtce Mayor Jones referenced the concerns relattve a proposed gate for the Little Creek Amphibious Base on Shore Drtve Vtce Mayor Jones understands the Navy ts to make thetr dectston by Aprtl 11, 2003 Vtce Mayor Jones requested tnformatton The Lake Shores' restdents are concerned relattve excesstve traffic utthztng thetr netghborhood The Ctty Manager advtsed coordtnattng wtth the Navy for approxtmately two (2)years, suggesttng altenattve locattons Thts parttcular location on Shore Drive affords sertous traffic tssues ITEM # 50990 Counctl Lady McClanan referenced the apphcattons of WEST NECK PROPERTIES, INC (Eagles Nest- Approved March 25, 2003) Relative concerns about theposttng ora stgn, Counctl Lady McClanan dtd not see the stgn posted Mayor Oberndorf and Counctl Members Eure and Wtlson also dtd not see the stgn Deputy Ctty Attorney Wdham Macah advtsed the Ordtnance spectfies the stgns nottfytng a proposed zontng/vartance/con&ttonal use permtt, must be posted fifieen (15) days prtor to constderatton by the Planntng Commtsston and rematn posted unttl the Ctty Counctl's dectston There ts no provtston for an tndefintte deferral Deputy Ctty Attorney Macah advtsed procedural aspects of the nottficatton need to be vertfied more comprehenstvely Council Lady Eure requested the Ordtnance be amended In the event an apphcatton ts delayed, the stgn must be posted Thtrty days prtor to the heartng, the apphcant ts nottfied the stgn must be posted. If an apphcatton ts deferred as was WEST NECK PROPERTIES, INC, for approxtmately a year and 'half, a mechamsm should be tn place sttpulattng the sign be visible on the property A staff member should assume the responstbtltty of vertficatton Aprtl 1, 2003 - 18- CITY COUNCIL COMMENTS ITEM # 50991 Relattve the }VESTNECK PROPERTIES, INC apphcattons, Councdman Schmtdt referenced concern re the definition of wetlands and developable acres. Councilman Reeve concurred wtth the verbahzatton to the general pubhc of definition of wetlands and a developable acre. How does the City's definition of wetlands differ from the U.S. Army Corps of Engineers? Where should and should not development credit be applied? Counctl Lady Eure requested the Planntng Commtsston be a part of thts process Deputy Ctty Attorney Macah advtsed the defintttons are tn the Ctty Zomng Ordtnance and, therefore, would have to be constdered by the Planmng Commtsston The wetlands sttuatton has become more comphcated recently The Department of Envtronmental Quahty (DEQ) has regtonaljurtsdtctton over Wetlands now In 2000, the General Assembly passed a comprehenstve new water control law, whtch gave DEQjurtsdtctton over Wetlands (whtch werejotntly underjurtsdtctton of DEQ and the U S Army Corps of Engtneers) The Fourth Ctrcutt Court allowed certain acttvtttes as Tulloch dttchtng tn wetlands, whtch takes them out of the definttton of the Clean Water Act Wetlands could be converted tnto non wetlands by dttchtng and dratntng More recently, the United States Supreme Court passed a case which stated the US Army Corps of Engineers lacks jurisdiction under the Clean Water Act for certain isolated wetlands (those which are not connected to navtgateable waters) The State stdl has jurisdiction over these wetlands, however, the Corps does not Court dectstons have contracted the U S Army Corps of Engineers jurisdiction and Vtrgtma legtslatton has expanded the authortty of the Department of Envtronmental Quahty over Wetlands Counctlman Reeves beheved thts would also have ramtficattons for the Agricultural Reserve Program (ARP) Deputy Ctty Attorney Macah advtsed the Agrtcultural Reserve Program does not requtre wetlands dehneattons due to the expense The ARP probably has property wtthtn tt whtch mtght be tn the defimtton of US Army Corps of Engtneers wetlands, at least under the old statutes, however, the value ts far less Mayor Oberndorfhas tnformatton on greenspace throughout the Umted States The methods by whtch other locahttes preserve legtttmate wetlands and greenspace mtght be benefictal to our Ctty ITEM # 50992 Councilman Vtllanueva referenced passage by the General Assembly concermng tncreastng membershtp on the Development Authority Counctlman Villanueva tnqutred concerntng the process of screentng apphcattons as there wtll be four (4) new opentngs on July Ftrst Counctl Lady McClanan advtsed she has requested the Ctty Clerk to acqutre tnformatton re appointive Boards and Commtsstons, Authortttes and Committees from vartous Ctty Councils and Boards of Supervisors to assist tn devtsmg a revised apphcatton form The City of Norfolk has an tntervtewprocess for four of their Boards and Commissions t e Planning Commtsston and the Development Authority Council Lady McClanan will have the City Clerk copy same Council Lady McClanan beheves tntervtewtng possible can&dates for the Development Authority ts an excellent idea Aprtl 1, 2003 - 19- ITEM # 50993 Mayor Meyera E Oberndorf called to order the INFORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL tn the City Counctl Conference Room, City Hall Bmldmg, on Tuesday, April I, 2003, at 5 15 PM. Councd Members Present Harry E Dtezel, Margaret L. Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, dtm Reeve, Peter W Schmidt, Ron A Vdlanueva, Rosemary Wtlson and James L Wood Counctl Members Absent None Aprtl 1, 2003 - 20- ITEM # 50994 Mayor Meyera E Oberndorf entertained a motton to permtt Ctty Counctl to conduct tts CLOSED SESSION, pursuant to Sectton 2 1-344(A), Code of Vtrgmta, as amended, for the followmg purpose PERSONNEL MA TTERS Dtscusston, constderatton or tntervtews of prospecttve candidates for employment, asstgnment, appomtment, promotton, performance, demotton, salartes, chsctphnmg, or restgnatton of spectfic pubhc officers, appomtees, or employees pursuant to Sectton 2 2-3 711 (A) (1) To Wtt' Appotntments Boards and Commtsstons Parks and Recreatton Commtsston Vtrgtnta Beach Communtty Development Authortty PUBLICL Y-HELD PROPERTY Dtscusston or constderatton of the acqutsttton of real propertyfor a pubhc purpose, or of the chsposttton of pubhcly-held real property, where dtscusston tn an open meetmg would adversely affect the bargamtng posttton or negottattng strategy of the pubhc body pursuant to Sectton 2 2-3711(A)(3) Acquisition~Disposition of Property - Baystde District - Princess Anne Dtstrtct Upon motton by Vtce Mayor Jones, seconded by Counctlman Schmtdt, Ctty Counctl voted to proceed tnto CLOSED SESSION. Voting 11-0 Councd Members l/ottng Aye Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf Jtm Reeve, Peter W Schmtdt,, Ron A Villanueva, Rosemary Wtlson and James L Wood Counctl Members Vottng Nay None Counctl Members Absent. None (5:15 P.M. - 6:00 P.M.) Aprtl 1, 2003 - 21 - FORMAL SESSION VIRGINIA BEA CH CITY COUNCIL April 1, 2003 6:02 P.M. Mayor Meyera E Oberndorf called to order the FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL tn the Counctl Chamber, Ctty Hall Butldtng, on Tuesday, Aprtl 1, 2003, at 6 02 P M Councd Members Present Harry E Dtezel, Margaret L Eure, Vice Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Jtm Reeve, Peter W Schmtdt, Ron A Vtllanueva, Rosemary Wtlson and James L Wood Counctl Members Absent None INVOCATION Reverend Jtmmy Bennett Pastor, Avalon Church of Chrtst PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Aprtl 1, 2003 Item V-E. - 22 - CER TIFICA TION OF CLOSED SESSION ITEM # 50995 Upon morton by Vtce Mayor Jones, seconded by Counctl Lady Wdson, Ctty Counctl CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS. Only pubhc busmess matters lawfully exempted from Open Meetmg requtrements by Vtrgtnta law were chscussed tn Closed Sesston to whtch thts certtficatton resolutton apphes, AND, Only such pubhc bustness matters as were tdenttfied tn the motton convenmg the Closed Sesston were heard, chscussed or constdered by Vtrgtnta Beach Ctty Counctl Vottng 11-0 Counctl Members Vottng Aye Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf Jtm Reeve, Peter W Schmtdt, Ron A Vdlanueva Rosemary Wtlson and James L Wood Counctl Members Vottng Nay None Counctl Members Absent None April 1, 2003 RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM # 50994, page 20, and in accordance with the provisions of The Virginia Freedom of Information Act, and, WHEREAS' Section 2 2-3 711 (A) of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Vlrglma law. NOW, THEREFORE, BE IT RESOLVED: That the Virginia Beach Clty Council hereby certifies that, to the best of each member'sknowledge, (a) only pubhc business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies, and, (b) only such public business matters as were identified m the motion convening this Closed Session were heard, d~scussed or considered by Virginia Beach City Council ~R<~th Hodges Sl~lth, MMC City Clerk April 1, 2003 - 23 - Item V-F. 1. MINUTES ITEM # 50996 Upon motion by Councilman Schmtdt, seconded by Vtce Mayor Jones, Ctty Counctl APPROVED the Mmutes of the INFORMAL AND FORMAL SESSIONS of March 25, 2003 Vottng 11-0 Counctl Members Vottng Aye Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Jtm Reeve, Peter W Schmtdt, Ron A Vdlanueva, Rosemary Wtlson and James L Wood Counctl Members Vottng Nay None Counctl Members Absent None Aprtl 1, 2003 - 24 - Item V-G. ADOPT/4 GENDA FOR FORMAL SESSION ITEM # 5099 7 BY CONSENSUS, Ctty Counctl ADOPTED: AGENDA FOR THE FORMAL SESSION Aprtl 1, 2003 - 25 - Item V-G.I. INTR OD UCTION ITEM # 50998 Mayor Oberndorf recogntzed the followtng Boy Scout tn attendance Rtchard ts worktng on hts" citizenship in the community" badge BOYSCOUT TROOP 777 The Church of the Holy Family Richard Milazzo Aprtl 1, 2003 - 26- Item V-H. 1. RES O UR CE MANAGEMENT PLAN FISCAL YEAR 2003-2004 ITEM # 50999 The Ct~y Manager introduced Steven Thompson, Chief Financial Officer, who advtsed the Resource Management Plan, or budget, ts the single largest expression of Ctty Counctl's poltctes and dtrectton provtded each year The challenge and focus tn the FY2003-04 Resource Management Plan ts to achieve the City Counctl's long term vtston, whtle matntatntng effecttve and effictent operations A shtntng example of thts long-term vtston ts Town Center. The vtston for Town Center began tn the 1970's The first phase of the Town Center was celebrated tn the Fall of 2002 wtth the opentng of the parktng, office tower and the first restaurant The 76-Mile Lake Gaston Ptpeltne carrtes water to the ctttzens and business of Vtrgtnta Beach. Thts project evolved over two decades to become a realtty, and tn a very real sense has made development posstble tn today's Vtrgtnta Beach The Boardwalk and streetscapes along Atlantic Avenue have dramattcally tmproved the Ctty's oceanfront and are fundamental to our efforts to support upgrades to the hotels and bustnesses tn the Resort Area More than 4-MILLION cubic yards of sand was used to butld the Big Beach for eroston projection The Virginia Marine Science Museum provtdes unequaled educattonal and conservatton opportuntttes for thts regton and for the Commonwealth The stranding program serves martne mammal rescue operattons for the east coast The Pavilion has served the meettng and conventton needs of thts communtty stnce 1980, and the conventton bustness has grown and changed over the years City Council has approved a replacement to meet these changtng convention and communtty needs The new Convention Center will draw conventions from all over the country and meet the growing needs for consumer shows and local events for our residents The Advanced Technology Center at Tidewater Community College represents a partnershtp between the Ctty, Schools and TCC The Prtncess Anne Commons area tncludes some great factltttes, such as the Advanced Technology Center, TCC, the Higher Education Center, the Sportspex and Field Hockey It wtll soon tnclude an extensive trail system, the Sentara Medical facility and a significant expansion of TCC. Over thepast year, thts Counctl dedtcated extenstve ttme and energy tnto preservtng and defintng the future plans for the Transition Area The northern sectton of the Ctty, whtle older, represents extenstve opportumttes for neighborhood revitalization and redevelopment Redevelopment also tncludes School replacement and modernization Of the ortgtnal seventeen (17) schools scheduled for modermzatton, all but five (5) have been completed, and, of those, Hermttage, Arrowhead, Wtndsor Woods, Brookwood and Pembroke Meadows Elementary Schools wtll be completed by 2006 Each year, the Ctty ts programmtng two (2) to three (3) schools for moderntzatton or replacement Thts Capttal Improvement Program does' not address the School's recommendatton to do five (5) to stx (6) schools per year, but does matntatn the existing commttment toward this crtttcal program The northern sectton of the City ts the focus of the Open Space Program to date, the Open Space Program has preserved over 1,530 acres of green space The Lynnhaven Boat Ramp and Beach Facility has recently been completed and has become an outstan&ng and popular year-round asset to beach goers and fisherman altke Quality Education and Lifelong Learning $658.4-MILLlON funding to Schools Of the total fun&ng $295 3-MILLION ts provtded through the Ctty/Schools Revenue Shartng Formula, whtch ts $145-MILLION over the Standards of Qualtty requtrements and nearly $21-MILLION more than last year Additional Staffing for the New Princess Anne Library A total of 16 5 newpostttons have been added to provtde the rematntng postttons requtred to support the opentng of the new library, scheduled to open tn August 2003 The ltbrary wtll cover 65% of the area currently covered by the Bookmobtle The Bookmobtle servtce ts proposed to be eliminated and the staff transferred to the new Prtnces Anne Area Ltbrary Aprtl 1, 2003 -27- Item V-H.I. RESO UR CE MANAGEMENT PLAN FISCAL YEAR 2003-2004 ITEM # 50999 (Continued) Quality Education and Lifelong Learning (Continued) Replacement of Two Elementary Schools and Two Middle Schools The new elementary school tn Baystde wtll be 75, 000 square feet and serve 600 students, opentng tn September 2007 The second elementary school ts planned for the Redmtll Sectton and wtll open tn 2005 Also, tncluded are the replacement of Great Neck Mtddle School and Vtrgmta Beach Mtddle School South Rosemont Area Library Renovation' $4.6-MILLION ts tncluded tn the CIP to construct a 19, 000 square foot area hbrary on Rosemont Road Ready to Learn Coordinator in Libraries A new posttton has been added to coordtnate acttvtttes tn concert wtth the "Read to Learn" team Site Acquisitionfor the Expansion of Tidewater Community College Fun&ng ts provtded for conttnued stte acqutsttton for the expanston of Ttdewater Communtty College Relattve compensation, the struggle has been to matntatn a reasonable compensatton package for employees, whtle matntatntng servtce excellence Based on dtscusstons wtth Ctty Counctl and wtth employee groups over the past year, the Ctty has three (3) major components to the total compensatton strategy thts year QUALITY OR GANIZA TION HIGHLIGHTS Merit Increases and 1.5% Structural Adjustments Compression Adjustments: Providing these adjustments is estimated to cost nearly $1.9- MILLION. Health Care Increases: Funding to cover the full cost of the most cost effective single subscriber health insurance plan. 40-Hour Work Week: In order to tmprove servtces to the commumty and to reduce rehance on overttme, the Ctty Oj~ces are proposed to be open from 8:00 A.M. to 5:00 P.M. $18-MILLION Worth of Volunteer Hours: Volunteers are an essenttal part of the organtzatton and annually save the Ctty over $18-MILLION Constant level of funding for the Tuffion Reimbursement Program: Rtstng costs for tuttton wtll mean that thts wtll result tn a decrease tn the level of requests funded Consolidation of General Services: The Ctty Manager has appotnted a commtttee to develop an tmplementatton plan to consohdate the General Servtces Department wtth the Departments of Pubhc Works, Parks and Recreatton and Ltbrartes, among other posstbthttes. State Funding Reductions: With the tntttal proposal of the General Assembly to ehmtnate local state tncome tax collectton, coupled wtth reducttons from the Compensatton Board and the Ctty's ttght fundtng, the Commtsstoner of the Revenue and the Ctty Treasurer were tntttallyproposed to lose 16 6 FTE's However, the Governor vetoed legtslatton that would have ehmtnated local state tncome tax collectton If thts veto ts sustatned, the staff recommends addtng back 8.1 FTE's to these offices for these functtons Aprtl 1, 2003 - 28 - Item V-H. 1. RES O UR CE MANAGEMENT PLAN FISCAL YEAR 2003-2004 ITEM # 50999 (Continued) Catheryn Whttesell, Dtrector ofManagement Servtces referenced tn February, the Ctty was $16. 5-MILLION out of balance. Over $8.5-MILLION in current service costs were eliminated etther through effictenctes or program reducttons Forty-five (45) current positions were eliminated. Revenues were adjusted by $ 4.9-MILLION due to State cuts not betng as bad as anttctpated, redtrectton of dedtcated funds and proposed new fees Reviewed updated revenue projections Moderated employee compensation costs by $2.6-MILLION based on regtonal and prtvate sector salary adjustments Real estate taxes represent the single largest revenue For the upcomtngfiscal year, the Ctty ts projecttng that the growth tn thts revenue stream will be 7.3% or $27-MILLION more than the current year's estimates the highest growth the City has seen stnce FY 1988-89 Personal Property ts expected to grow 4 9% over the current year's estimate or $6-MILLION more tn revenue The growth tn General Sales Tax ts anttctpated to be 3 9% or $2 4-MILLION tn additional revenue for the upcomtngfiscal year Utility Taxes are projected to tncrease by 2 0% or $1 3-MILLION over the current year's estimates The current Capital Improvement Program was supported by a proposed increase tn the E-911 tax This tncrease of 25 cents is needed to support the on-going infrastructure requirements of that system This tncrease ts the first of a proposed three-phase tncrease tn thts tax rate needed to support thts crtttcal pubhc safety system The next two phases scheduled for duly 2004 and duly 2005 are 20 cents each By the end of the thtrd phase theE-911 tax rate will equal $2.60perphone lineper month. The seven revenues tncluded tn the Ctty/School Revenue Shartng Formula are anttctpated to tncrease by 7. 6% or $39-MILLION over the current year's esttmates Tourism related revenues, hotel taxes and restaurant meals taxes are expected to grow between 4.1 and 4.4%. In addttton to the E-911 tax tncrease menttoned earher, there are several fee tncreases proposed thts year The first ts a $25 fee for the use of yard-debris disposal trailers Wtthout the fee for thts servtce, the Ctty ts looktng at stgntficant reducttons tn thts program The second free increases are to offset the increasing costs of development related plan review and construction permitting A third fee is a proposed increase in thepenaltyforparking in afire lane Thts fee ts proposed to tncrease from the current $15 per violation to $50 Thts tncrease ts tn hne wtth netghbortng commumties and should dtscourage people from blocktng fire lanes The General Assembly passed two fees to benefit the Sheriff's office related to increased court costs and a daily inmate charge The final fee tncrease ts the final year of the three-year sewer and storm water fee wtth the FY2000-2002 Resource Management Plan In the Safe Community business area addtttonal fundtng has been provtded through the recently approved Cigarette Tax increase to provide ten (1 O) new fire fighters, fifteen (15) new police officers and a new position in Emergency MedicaI Services Economtc Vttahty wtll also recetve addtttonal funds through thts tax tncrease whtch allows addtttonal fundtng to the Economic Development Investment Program (EDIP), for the 19th Street Corridor project and international/defense target marketing Quality Physical Environment receives 16.9% of the total Operating Budget Thts fundtng provtdes for roadway matntenance, sohd waste collection and dtsposal, mosqutto control, dredge operattons, stor~n water matntenance and water and sewer utthty operattons Aprtl I, 2003 Item V-H. 1. - 29- RESO UR CE MANAGEMENT PLAN FISCAL YEAR 2003-2004 ITEM # 50999 (Continued) Positions There are 164. 73 new city positions added to the Resource Management Plan 80 - New Juvenile Detention Center 26 - Public Safety 16.5 - Princess Anne Library 7 - New facilities and new road maintenance 4 - Staffing of the new convention center There are approximately 45 existing positions being eliminated due to State funding reductions, efficiencies or program reductions Operating Budget Expenditures By Category Category FY 2001-02 FY 2002-03 FY 2003-04 % Change /tctual /tdjusted Proposed Over FY 03 Personnel $ 213,400,405 $ 227,906,059 $ 236,295,891 3 68% Frtnge Benefits 52, 905, 05 7 55, 412, 763 61,973,203 11 84% Operattons 193,104, 456 192, 424, 918 209,168, 231 8 70% Capttal 55, 403, 4 75 46, 42 7, 226 54,196, 528 16 73% Debt Servtce 85, 383, 852 104, 524, 706 105, 224, 669 0 67% Reserves - 23, 070, 750 23, 493, 968 1 83 % Totals $ 600,197,245 $ 649, 766,422 $ 690,352,490 6 25% Relattve the Capital Improvement Program, 47.4% of the funding for the Capital Budget is through debt. State Revenues comprise 15.2% of the total resources available in the Capital Budget and are primarily related to school modernization through the dedication of lottery proceeds ($14.4-MILLION- $8.9- MILLION on average) and VDOT road maintenance reimbursement which flows into the Capital Improvement Program The proposed Capttal Improvement Program reflects school construction and modernization costs of $426. 7-MILLION over the CIP, an increase of $22.3-MILLION Quality Physical Environmentprovides funding to water and sewerprojects, coastal and storm waterprojects and roadway maintenance and construction Thts sectton equals $301.2-MILLION over the stx years of the Capttal Improvement Program and represents 24.5% of the total capital budget The Transition Area projects are reflected tn the Qualtty Phystcal Envtronment sectton's tntroductton Aprtl 1, 2003 - 30- Item V-H. 1. RES O UR CE MANAGEMENT PLAN FISCAL YEAR 2003-2004 ITEM # 50999 (Continued) SCHEDULE 2003 Time Resource Management Schedule April 8 April 15 April 22 April 24 Apnl 24 April 29 May 1 May 1 May 6 May 13 3 O0 pm to 600pm 2 00 pm to 5 00 pm 6 00 pm 2 00 to 5 00 pm 6 00 pm 6 00 pm Economic Vltahty and Cultural and Recreational Oppormmtles RMP Workshop Quahty Educatton and Ltfelong Learning RMP Workshop Quality Orgamzat~on RMP Workshop Safe Commumty RMP Workshop Pubhc Heanng - Proposed FY 2003-04 Resort Management Planning - Kellam H~gh School - 6 00 PM Quahty Physical Environment Fanuly and Youth oppormmt~es RMP Workshop Public Hearing -Proposed FY Resort Management Planning - C~ty Council Chamber - 6 00 P M Reconciliation Workshop C~ty Council ADOPTION FY 2003-04 Resort Management Plan Management Servtces dtstrtbuted the FY 2003-2004 PROPOSED Resource Management Plan, the FY 2003-2004 PROPOSED Capital Improvement Program and a CD encompasstng both Plans April 1, 2003 - 31 - Item V-I I PUBLIC HEARING ITEM # 51000 Mayor Oberndorf DECLARED A PUBLIC HEARING: AGRICULTURAL RESERVE PROGRAM (ARP) - Stowe Road There being no speakers, Mayor Oberndorf CLOSED THE PUBLIC HEARING Aprtl 1, 2003 - 32 - Item V-J. ORDINANCES ITEM # 51001 Upon motton by Vtce Mayor Jones, seconded by Councd Lady Eure, Ctty Counctl APPROVED IN ONE MOTION Items 1 and 2 of the CONSENT AGENDA. Vottng 11-0 (By ConsenO Councd Members Vottng Aye Harry E Dtezel Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Jtm Reeve, Peter W Schmtdt, Ron A Vtllanueva, Rosemary Wilson and James L Wood Counctl Members Vottng Nay None Councd Members Absent None Counctl Lady McClanan voted a VERBAL NAY on Item J. 1. (ARP/A YGARN) Aprtl 1, 2003 Item V-J. 1. - 33- ORDINANCES ITEM ii 51002 Upon motton by Vice Mayor Jones, seconded by Councd Lady Eure, Cay Counctl ADOPTED: Ordtnance to AUTHORIZE the acquisition of Agricultural Reserve Preservatton (ARP) easement and issuance of contract obhgattons for 41 81 acres at Stowe Road tn behalf of Wilmer H. Aygarn for $188,231 (Installment Agreement 2003-54) (DISTRICT 7 - PRINCESS ANNE) Vottng 10-1 Councd Members Vottng Aye Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Rtchard A Maddox, Mayor Meyera E Oberndorf Jtm Reeve, Peter W Schmtdt, Ron A Vtllanueva, Rosemary Wdson and James L Wood Counctl Members Vottng Nay' Reba S McClanan Councd Members Absent None Aprzl 1, 2003 AN ORDINANCE AUTHORIZING THE ACQUISITION OF AN AGRICULTURAL LAND PRESERVATION EASEMENT AND THE ISSUANCE BY THE CITY OF ITS CONTRACT OBLIGATIONS IN THE MAXIMUM PRINCIPAL AMOUNT OF $188,231 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 WHEREAS, pursuant to the Agricultural Lands Preservation Ordinance (the "Ordinance"), Appendix J of the Code of the City of Virginia Beach, there has been presented to the City Council a request for approval of an Installment Purchase Agreement (the form and standard provisions of which have been previously approved by the City Council, a summary of the material terms of which is hereto attached, and a true copy of which is on file in the City Attorney's Office) for the acquisition of the Development Rights (as defined in the Installment Purchase Agreement) on certain property located in the City and more fully described in Exhibit B of the Installment Purchase Agreement for a purchase price of $188,231; and WHEREAS, the aforesaid Development Rights shall be acquired through the acquisition of a perpetual agricultural land preservation easement, as defined in, and in compliance with, the requirements of the Ordinance; and WHEREAS, the City Council has reviewed the proposed terms and conditions of the purchase as evidenced by the Installment Purchase Agreement; 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: 1. The City Council hereby determines and finds that the proposed terms and conditions of the purchase of the Development Rights pursuant to the Installment Purchase Agreement, including the purchase price and manner of payment, are fair and reasonable and in furtherance of the purposes of the Ordinance, and the City Manager or his designee is hereby authorized to approve, upon or before the execution and delivery of the Installment Purchase Agreement, the rate of interest to accrue on the unpaid principal balance of the purchase price set forth hereinabove as the greater of 4.25% per annum or the per annum rate which is equal to the yield on United States Treasury STRIPS purchased by the City to fund such unpaid principal balance; provided, however, that such rate of interest shall not exceed 6.25% unless the approval of the City Council by resolution duly adopted is first obtained. 2. The City Council hereby further determines that funding is available for the acquisition of the Development Rights pursuant to the Installment Purchase Agreement on the terms and conditions set forth therein. 3. The City Council hereby expressly approves the Installment Purchase Agreement and, subject to the determination of the City Attorney that there are no defects 70 71 Adoption requires an affirmative vote of a majority of all members of the City Council. CA8772 arppurchase/aygarn/aygarnord, wpd R-1 March 3, 2003 APPROVED AS TO CONTENT' APPROVED AS TO LEGAL Ag4icul%u~[ D&partment ~ La~ bepJrtmen~ ( APPROVED AS TO AVAILABILITY OF FUNDS' 49 5O 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 in title to the property or other restrictions or encumbrances thereon which may, in the opinion of the City Attorney, adversely affect the City's interests, authorizes the City Manager or his designee to execute and deliver the Installment Purchase Agreement in substantially the same form and substance as approved hereby with such minor modifications, insertions, completions or omissions which do not materially alter the purchase price or manner of payment, as the City Manager or his designee shall approve. The City Council further directs the City Clerk to affix the seal of the City to, and attest same on, the Installment Purchase Agreement. The City Council expressly authorizes the incurrence of the indebtedness represented by the issuance and delivery of the Installment Purchase Agreement. 4. The City Council hereby elects to issue the indebtedness under the Charter of the City rather than pursuant to the Public Finance Act of 1991 and hereby constitutes the indebtedness a contractual obligation bearing the full faith and credit of the City. 68 69 Adopted by the Council of the City of Virginia Beach, Virginia, on this 1st day of April , 2003. AGRICULTURAL RESERVE PROGRAM INSTALLMENT PURCHASE AGREEMENT NO. 2003-54 SUMMARY OF MATERIAL TERMS SELLER: Wllmer H Aygam PROPERTY LOCATION: 2264 Stowe Road PURCHASE PRICE: $188,231 EASEMENT AREA: 41.81 acres more or less DEVELOPMENT POTENTIAL: 6 s~ngle-famdy dwelling sites (6 acquired) DURATION: Perpetual INTEREST RATE: Equal to yield on U S. Treasury STRIPS acquired by City to fund purchase price, but not less than 4 25% (actual rate to be determined when STRIPS are purchased prior to execution of IPA). Rate may not exceed 6.25% w~thout approval of City Council. TERMS: Interest only twice per year for 25 years, with payment of principal due 25 years from IPA date RESTRICTIONS ON TRANSFER: IPA ownership may not be transferred (except for Estate Settlement Transfer) for one (1) year following execution and delivery of l PA. - 34- Item V-J.2. ORDINANCES ITEM # 51003 Upon motton by Vtce Mayor Jones, seconded by Counctl Lady Eure, Ctty Counctl ADOPTED: Or&nance to AUTHORIZE the Ctty Manager to enter tnto a contract for Ftscal Years 2003 and 2004 wtth Cherry, Bekaert & Holland LLP for an independent audit of the City of Virginia Beach and the Development Authortty at a cost of $144,480, AUTHORIZE the Ctty Manager to contract for one (1) year renewals as approprtattons are avatlable, and, the mcrease for future years ts not to exceed that of the Consumer Prtce Index (CPI) Vottng 11-0 Counctl Members Vottng Aye Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Jtm Reeve, Peter W Schmtdt, Ron A Vtllanueva, Rosemary Wtlson and James L Wood Counctl Members Vottng Nay None Counctl Members Absent None Aprtl 1, 2003 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR AN INDEPENDENT AUDIT OF THE CITY OF VIRGINIA BEACH'S FINANCES 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 WHEREAS, an independent audit of the City's finances at the end of each fiscal year is required by the City Charter; WHEREAS, a financial audit selection committee has prepared and distributed a ~equest for Proposal (~RFP") for an independent audit of the City's financial statements, including the School Division, for the 2003 and 2004 fiscal years, respectively; WHEREAS, after evaluating the proposals, the selection committee has recommended Cherry, Bekaert & Holland LLP to perform the independent audit; WHEREAS, pursuant to the RFP, the School Division intends to enter into a separate contract for this audit; and WHEREAS, sufficient appropriations have been provided for the City's audit in the fiscal year 2003 Operating Budget. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: 1. The City Manager is hereby authorized to enter into a contract with Cherry, Bekaert & Holland LLP, in a form acceptable to the City Attorney, for the performance of an independent annual audit of the financial statements of the City of Virginia Beach and the City of Virginia Beach Development Authority for FY 2003 and 2004, at a cost of One Hundred Forty-Four Thousand, Four Hundred Eighty and 00/100 Dollars ($144,480.00) for FY 2003. 27 28 29 30 31 32 2. For FY 2004 and subsequent years, the annual cost of these audit services may be increased at an amount not to exceed the increase in the Consumer Price Index (~CPI"). 3. The City Manager is hereby authorized to renew the contract, subject to the availability of appropriations, for additional years thereafter, not to exceed two one-year periods. 33 Adopted by the Council of the City of Virginia Beach on the 1st day of April, 2003. CA-8810 ORDIN\NONCODE\independauditord.wpd R4 March 21, 2003 Approved as to Content: Approved as to Legal Sufficiency: Law Dep~tmen~' ! ~ - 35- Item V-K. 1. APPOINTMENT ITEM # 51004 B Y CONSENSUS, Cay Counctl RESCHEDULED the following APPOINTMENTS: PARKS AND RECREATION COMMISSION VIRGINIA BEA CH COMMUNITY DEVELOPMENT CORPORA TION (VB CDC) Aprtl 1, 2003 - 36- Item V-N. 1. AD JO URNMENT ITEM # 51005 Mayor Meyera E Oberndorf DECLARED the Ctty Counctl Meettng ADJOURNED at 6:54 P.M. , CMC Chtef Deputy Ctty Clerk Ctty Clerk Meyera E Oberndorf Mayor Ctty of Vtrgtnta Beach Vtrgtnta Aprtl 1, 2003