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Home My WebLink AboutAPRIL 24, 2003 WKSHP MINUTESCITY COUNCIL MAYOR MEYEtL4 E OBERNDORF, At-Large VICE MAYOR LOUIS R JONES, Baystde -Dtstrtct 4 HARRY E DIEZ, EL, Kempsvtlle -Dtstrtct 2 MARGARET L EURE, Centervdle -Dtstrtct 1 REBA S McCLANAN, Rose Hall -Dtstrtct 3 RICHARD A MADDOX, Beach - Dtstrtrt 6 JIM RIzEVE, Princess Anne -Dtstrtct 7 PETER IV SCHMIDT, At-Large RON A IqLIANUEVA, At-Large ROSEMARY WILSON, At-Large JAMES L WOOD, Lynnhaven -Dtvtrtct 5 dAMES K SPORE, Ctty Manager LESLIE L LILLEE Ctty Attorney RUTH HODGES SMITH, MMC, City Clerk CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL AGENDA 24 April 2003 CITY HALL BUILDING I 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE (757) 427-43o3 FAX (757) 426-5669 E MAIL Ctycncl~vbgov corn I. CITY MANAGER'S WORKSHOP - Council Chamber - 1:00 PM A, RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003-2004 City's Proposed Operating Budget - "Community For a Lifetime" Catheryn Whltesell, Director - Department of Management Services 1. CULTURAL and RECREATIONAL OPPORTUNITIES - continued . a, Parks and Recreation Cindy A. CUrtlS, Director SAFE COMMUNITY . a, b, c, d. Community Corrections Bessie B. Bell, Community Correcttons Coordinator Courts and Court Support Catheryn R. Whitesell, Director of Management Services Emergency Medical Services Bruce W. Edwards, Director Fire Gregory B. Cade, Fire Chief e. Police A. M. Jacocks, Jr., Police Chief Sheriff and Corrections Paul J. Lanteigne, Sheriff COMPENSATION Fagan D. Stackhouse, D~rector of Human Resources MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia 24 Aprt12003 Mayor Meyera E Oberndorf called to order the C I T Y M ,4 NAG E R 'S WORK~HOP re RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 tn the Ctty Counctl Conference Room, Ctty Hall Bmldtng, on Tuesday, Aprt124, 2003, at 1 10 P M Counctl Members Present' Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba $ McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Peter W Schmtdt, Rosemary Wtlson and James L. Wood Counctl Members Absent Jtm Reeve and Ron A Vtllanueva -2- C I T Y M A NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget - "Community for a Lifetime" 3:54 P.M. PARKS AND RECREATION Catheryn Whttesell, Dtrector- Management Servtces, advtsed the Department of Parks and Recreatton was rescheduled from the Aprd 8, 2003, RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 Workshop. Ctndy ,4 Curtts, Dtrector- Parks and Recreatton, adwsed The Mission of the Department of Parks and Recreation ts to enhance the quahty of hfe tn Vtrgtnta Beach by respondtng to recreattonal needs of the commumty through parkland, facthttes and program services The Operattng Budget ts comprtsed of $26, 721,445, a 3 5% tncrease from FY2002-03 wtth 608 44 Full Ttme Employees (FTE's), FTE's, a 1 38 FTE mcrease over FY 2002-03 These proposed FTE's wtH be placed at the Lynnhaven Boat Ramp and Beach Facthty, as well as two (2) Dtstrtct Parks to tmprove supervtston and matntenance The Capttal Improvement Program ts comprtsed ora request of $11,317,515 Thts CIP wdl entad some exctttng projects Princess Anne Park expansion, Phase H United States Field Hockey Association (USFHA) Facility, construction of a skate park at Mount Trashmore and continuation of open space acquisition, roof repairs and building maintenance at the Recreation Centers as well as park and playground equipment specifically targeted towards Lago Mar, Amherst and Level Green. Current Services &x (6) Commumty Recreaaon Centers 4, 677 Total Acres of Land and Facthttes Four (4) Mumctpal Golf Curse Before/After School Programs tn stxty-three (63) Schools Productivity Enhancements Saved SI-MILLION through the use of volunteers 48% of Spectal Revenue Fund ts self-supported All Golf Courses are self-supportmg New Services and Service Reductions Ftrst Full Year of Management of Sportsplex Lasttng New Exerctse Equtpment at Recreatton Centers Cttywtde Parks and Recreatton Strategtc Plan Aprt124, 2003 -3- C I T Y M A NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget - "Community for a Lifetime" Trends Cost Per Capttal Conttnues to be Below State Average 15 Park Acres Per 1,000 restdents exceeds state standard of l O acres Mtntmal Growth tn cost per attendee at Recreatton Centers compared to tncrease attendance Increased usage of Parks, over 2 45-MILLION vtsttors expected tn FY 2003-04 Final Thoughts Conttnutng to provtde quahty recreattonal amentttes and servtces effictently Aging tnfrastructure, eqmpment and butldtngs being addressed through the Capttal Improvement Program (CIP) Ms Curtts advtsed Skate Park tmprovements and the strategy for future Skate Parks, as well as open space and Recreattonal facthty stgnage, wtll be dehneated at a future Ctty Counctl PVorkshop Catheryn Whttesell, Dtrector of Management Servtces, referenced the Safe Community sectton of the Resource Management Plan whtch conststs of' *Commonwealth's Attorney 4.01% Community Corrections 0.39% Courts and Court Support 4.43% Emergency Medical Services (EMS) 2.25% Fire 23.03% Police 49. 41% Sheriff and Corrections 16.48% *The Commonwealth's Attorney Brtefing has been rescheduled to May Ftrst Safe Communtty comprtses almost $140-MILLION, representtng an 8 4%growth over FY 2002-03, 10 9% of the Operattng and Capttal Budget A portton of thts growth ts attrtbutable to the Cigarette Tax tncrease approved tn January and tts use to support the additional staffing needs for Pohce, Fire and Emergency Me&cai Services There are 1,994 93 Full Ttme Employees (FTE's), whtch ts a 48 98 FTE growth over FY2002-03 Fundtng ts 87 3% local, 12 0% State, 0 7% Federal There ts a proposed E-911 tax increase for constderatton tn the Operattng Budget Currently the tax ts $1 95per hne, whtch ts the lowest rate tn the region The proposed tncreases are phased tn over the next three years Aprtl 24, 2003 -4- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" COMMUNITY CORRECTIONS Besste B Bell, Dtrector- Communtty Correcttons advtsed The Communtty Correcttons Program provtdes alternattve puntshment and sancttons for offenders referred by the Ctrcutt Court, General Dtstrtct Court, and Juventle and Domesttc Relattons Court, whtle protecttng the pubhc's safety and tnterest Commumty Corrections'budget ts comprised of $539,808, a 9 2%growth over FY2002-03 There are nme (9) Full Ttme Employees (FTE's), wtth no increase Current Servtces Supervtston of 3, 000 Responstble Adult Offenders Producttvtty Enhancements Saved $31,451,141 through dtverston of bed days Saved $391,656 tn Labor Costs through Commumty Servtce Program, 71,210 hours of commumty servtce Collected $8,221 of Restttutton for Vtcttms Trends Cont~numg State Budget Reducttons Final Thoughts Program ts mtermedtate sanctton between the courts and the.lad COURTS AND COURT SUPPORT Ms Whttesell adwsed the Judges Circuit, General Dtstrtct and duvemle and Domesttc Relattons Courts advtsed they would be pleased to respond to any questions tn wrtttng The Operattng Budget of Courts and Court Support comprtses $6,200,154, whtch ts a 7 02% tncrease over FY 2002-03 There are ntneteen (19) Full Ttme Employees (FTE's), a one (1) FTE decrease from FY2002-03 Juvenile Detention Home 56.58% Operations 16.44% Personnel 26.98% Aprt124, 2003 -5- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" DEPARTMENT OF EMERGENCY MEDICAL SER VICES Bruce W Edwards, Chtef - Emergency Me&cai Servtces, advtsed The Mission of the Department of Emergency Medical Services ts to respond to the commumty topreserve life, improve health, andpromote safety through emergency response, pubhc education, and safety tnvttattons whtch are valued by our customers and whtch achteve the Ctty Counctl goals and vtston for the future Chtef Edwards advtsed the Operattng Budget ts comprtsed of $3,142, 397, a 7 31% growth over FY2002-03 There are 20 50 Full Ttme Employees (FTE 's), a 1 42 FTE growth over FY 2002-03 Operations 61.31% Personnel 38.69% Current Services 32,23 7 bastc and advanced ltfe support calls tn 2002 Spectal Operattons Teams Publtc Education and Me&cal Standby Events Rescue Squad Fundratstng New Services and Service Reductions Accre&tatton for EMS Department Recruttment Strategy Me&cai Protocol Updates Weapons of Mass Destructton Preparedness Safe Beach ask Force Intttattves Trends 99% Pattent Sattsfactton Rattng 98% Rattng on Ctttzen Survey New Vtrgtnta Department of Health EMS Regulations Increased Automattc External Defibrtllators (AED) Placement Enhanced Terrortsm and Homeland Securtty Tratntng Aprd 24, 2003 -6- C I T Y M A NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" EMERGENCY MEDICAL SER VICES RETURN ON INVESTMENT Ctty's portton Ctty expen&tures (EMS FY 2002-03 BudgeO (Includes $720,000 tn Ltfeguard Contracts) Volunteer Rescue Squads' portion Rescue Squad expen&tures Rescue Squad donated serwces $ 2 9-MILLION $ 2 2-MILLION $ 6 2-MILLION Sub-Total (Annual) $ 8 4-MILLION Rescue Squad equtpped vehtcle assets Rescue Squad facthty assets 0 butl&ngs) Sub-Total (Annual& Assets) Total Return on Investment $ 6 5-MILLION $ 8 I-MILLION $ 23-MILLION $ 20 I-MILLION Final Thoughts Meettng response ttme goals Increastng membership through active recrmtment Matntatmng high patient satisfaction rattng at 99°/60 VIRGINIA BEA CH FIRE DEPARTMENT Gregory B Cade, Ftre Chtef, advised The Vtrgtnta Beach Ftre Department ss a customer servtce organization partnering wtth communities, members, citizens and vtsttors to foster the feehng of safety any place, any ttme through planning, mtttgatton, response and restoratton The Ftre Department budget ss comprtsed of $32, 430, 4 74 with a 6 2% growth over FY 2002-03 There are 450 7Full Time Employees (FTE's), wtth a growth of l l 1 FTEs over FY2002-03 (nme (9)firefighters, one (1) captatn and one (1) tnspector) Current Services Ftre Marshall's Office Ftre Permttttng Operations Staffing and Tratmng Ctttzen's Ftre Academy April 24, 2003 -7- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget - "Community for a Lifetime" Productivity Enhancements Records Management System~Connectivity Thermal Imagers Health and Wellness Intttattve- Ftre Act Grant Support Techntctan Program New Services Homeland Security Ctttzen Corps/Commumty Emergency Response Team (CERT) Expanded Fire Tratntng Center with Emergency Me&cai Services Training Staff New and replacement fire stattons Ftre Lane vtolatton fee tncreases Safety officers Ten (1 O) addtttonal firefightersfunded through the tncreased ctgarette tax Trends Security Dehvery Impacts Final Thoughts Workforce Planmng Servtce dehvery issues Homeland Securtty/Emergency Management Staffing and deployment tssues Facthty Rehabthtatton and replacement New factltttes VIRGINIA BEA CH POLICE DEPARTMENT A M Jacocks, Jr, - ChtefofPohce, advtsed The Virginia Beach Police Department ts committed to providtng a safe commumty and tmprovtng the quahty ofhfe for all people Thts ts accomphshed by dehvermg quahtypohce services and enforctng laws wtth equtty and tmparttahty In partnershtp wtth the communtty, the Department reduces crtme through pubhc educatton, preventton and awareness In meettng thts objecttve, the Pohce Department demands of tts officers the htghestprofesstonal standards and dechcatton to core values Aprt124, 2003 -8- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget - "Community for a Lifetime" The Operating Budget for Pohce ts comprtsed of $69,169,265, a 7 39°/6 growth over FY2002-03, wtth 7 39% growth over FY2002-03 There are 993 49 Full Ttme Employees (FTE's), 25.51 FTE growth over FY2002- 03 These postttons consist of 1 sworn posttton from the COPS Grant and 10 51 part-ttme non-sworn postttons Current Services More than 200, 000 calls handled by patrol Crtme Investtgatton Spectahzed Servtces School Resource Officers Commumty Pohcmg Productivity Enhancements Expansion of CRIMES State Funded Ctttzen access to pubhc records of offenses and traffic reports funded through Egov funds Leadershtp and Ethtcs program funded through Federal Grant Funds New Services Ffeen (15) addtaonal COPS Officers Twelve (12) part-ttme commumty servtce officers Trends 2002 Part I Crtme Rate lowest tn 20 years Clearance Rate for Part I crtmes htstortcally above the nattonal average Patrol calls for service mcreased by 2 2% tn 2002 Homeland security Striving to attain full staffing Final Thoughts Nattonally accredtted stnce November 1987 Benefitted from recent State and Federal Law Enforcement Grants Concerned about the apparent loss of Byrne, LEBG AND COPS funds Naaonal League of Ctaes survey April 24, 2003 -9- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" SHERIFF AND CORRECTIONS Paul J Lantetgne, Shertff, advtsed The Sheriff and Corrections Department ts dechcated to the efficient and effecttve provtston of Shertff's servtces to our communtty The commttment of the Department focuses on competent, expedtttous and courteous servtces that enhance cittzen safety whtleprovtchng value for thetr tax dollar For example, the Sheriff's Work Force saves ctttzens thousands of dollars each year by providing servtces that would otherwise have to be pard for through tax revenues The Operattng Budget comprtses $22,328,465, wtth a 6. 72%growth over FY 2002-03 There are 419 97Full Ttme Employees (FTE's), 4 45 FTE growth over FY 2002-03 Sheriff and Corrections FY 2003 Funding Summary State Funding 59. 55 % Local Funding 21.45 % Fees for Service 17.17% Federal Funding 1.83 % COMPENSATION Fagan Stackhouse, Dtrector of Human Services, advtsed Compensation Strategy allows focus on a total compensatton perspecttve to frame our compensatton agenda The Future: Taking a Total Compensation Perspective q- The Sum of Base Pay (includes merit pay and overtime) q- The Work Experience (Work Environment, Career Development, Work/Personal Life, etc) Total Compensation April 24, 2003 -I0- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" The goal was to create a total compensatton phtlosophy and strategy utihztng Ctty Counctl Prtortttes, August 2002 Goal Setting Workshop and Employee mput and best practtces TOTAL COMPENSATION 3 Year Plan This reflects implementation and additional costs over three years of the recommendation. Year FY Compensation Elements Cost 1 2002/03 -Compresston AdJustments ($200 per year tn tttle up to 7 years) - Structural AdJustment (2 0%) - Pro-rated Mertt Increases - Work toward meettng goal of covertng the employee-only cost of the most cost-effecttve health plan - 7/1/02 Increase Ctty contrtbutton by $195 to $2,715peryear - 1/1/03 Increase Ctty contrtbutton by $440 to $3,155 per year to cover esttmated 15% increase tn health care cost -Mertt Increases (3 5%) Total $ 650 mtlhon $ 3 mtlhon $ 1 mtlhon $ 1 45 mtlhon 5 95 mtlhon $ &45 million 2 2003/04 -Compresston AdJustment to the Mtdpotnt $1 6 - StructuralAdjustment (1 5%) $ 2 - Pro-rated Mertts $ 1 - 7/1/03 Meet goal ofcovertng employee- only cost of most cost-effecttve health plan by tncreastng City contribution to $3,350 per year $1 0 - 1/1/04 Increase Ctty contrtbutton to cover esttmated 15% tncrease tn health care cost by $505 to $3,855 per year $ 2 3 -Mertt Increases (3 0%) $ 5 1 - Bonus Program (absorbed by depts) $ 0 mtlhon million mllhon mdhon mllhon mllhon Total $10.3 million April 24, 2003 -11- CITY MANAGER'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" Year FY 3 2004/05 Compensatton Elements - 1/3 of Market AdJustment for Compresston - Structural AdJustments - Pro-rated Merit Increases - Cover 100% of the employee-only cost of most cost-effecttve health plan -Mertt Increases *TBD (To Be Determined) based on market survey to be conducted tn October 2003 **TBD based upon negottated plan year rates tn Summer 2003 Cost Addressing Compensation Realities TBD* TBD* TBD TBD* * TBD* Movtng to a 40-hour workweek to tncrease producttvtty and reduce overtime costs and be consistent with other municipal and private employers Revtstng hohday pay practtces for exempt employees to reduce costs Revtewtng effictenctes of proposed department consohdattons (t e, General Servtces and Human Servtces agenctes) Provtdtng reasonable compensatton package (fatr to both employees and taxpayers) Points for staying the course: Responds to employees' expressed needs and tnput Provtdes a long-term vtew of addresstng total compensatton tssues Provtdes a balanced package to meet full range of needs and destres Supports rematmng the employer of chotce tn our regton Susan Walston, Chtef of Staff, referenced the Cafeteria Plan whtch has been defined as offertng a core plan of benefits Addtttonal benefit opttons may be purchased (Employee payment~Flex CredtO Why use a Cafeteria Plan? Responds to repeated requests by employees not currently enrolled tn health care plans Provtdes chotce for employees to meet personal needs Provtdes greater eqmty of benefit dollars to all employees Stretches the value of benefits while not tncreastng costs Aprt124, 2003 - 12- C I T Y MA NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" Cafeteria Benefit Components Core Plan Benefit Options VRS Ltfe Insurance* VRS Rettrement* Catastrophtc Me&cai - employee only coverage Short Term Dtsabtltty Me&cai HMO* PPO* Catastrophic (dependent coverage) Consumer Dtrected Plan Dental Current Plan -Indemmty* New Dental HMO Other Legal benefit* Long Term Dtsabthty Long Term Care Deferred Compensatton 457 Match VRS Ltfe Insurance Buy-up* Flexible Spen&ng Account* *Currently betng offered Note Plan to add other opttons tn the future Ms Walston referenced durtng the November Ftfteenth Workshop, the Vtrgtma Beach Ctty School Board tn&cated they &d not support the Cafeterta Plan Choice in Cafeteria Plan: Employee Payment and/or Flex Credit How the Flex Credit Works: Employee gtven flex cre&t dollar allotment - $3,855 annual contrtbutton effecttve January 1, 2004 Employee makes selectton from menu for use of flex cre&t dollars No cash out The next RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 Workshop re Quahty Phystcal Envtronment ts scheduled for April 29, 2003 Suffictent ttme wtll be de&cared, tn the begtnnmg of the Workshop, for questtons relattve Compensatton Aprt124, 2003 - 13- Item AD JO URNMENT Mayor Meyera E Oberndorf DECLARED the Ctty Councd Meettng ADJOURNED at 4:53 P.M. Chief Deputy Ctty Clerk Ctty Clerk Meyera E Oberndorf Mayor Ctty of Vtrgmta Beach Vtrgtnta Aprd 24, 2003