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HomeMy WebLinkAboutAPRIL 29, 2003 WKSHP MINUTESCITY COUNCIL M.4 YOR MEYERA E OBERNDORF, .4t-Large VICE MAYOR LOUIS R JONES Baystde -Dtstrtct 4 HARRY E DIEZ, EL, Kempsvdle -Dtstrtct 2 M.4RG,4RET L EURE, Centervtlle - District 1 REBA S McCLANAN, Rose Hall -Dtstrtct 3 RICHARD A MADDOX, Beach -Dtstrtct 6 JIM REEVE, Prtncess Anne -Dtstrtct 7 PETER W SCHMIDT, At-Large RON A VILLANUEVA, At-Large ROSEMARY WILSON, At-Large JAMES L WOOD, Lynnhaven -Dtstrtct 5 JAMES K SPORE, City Manager LESLIE L LILLEE Ctty Attorney RUTH HODGES SMITH, MM(', City Clerk CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL AGENDA CITY HALL BUILDING I 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VIRGINIA 23456-8005 PHONE (757) 427-4303 FAX (757) 426-5669 E MAIL Ctycncl~vbgov corn 29 April 2003 I. CITY MANAGER'S WORKSHOP - Conference Room - 1:00 PM Ao RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003-2004 C~ty's Proposed Operating Budget - "Commumty For a Lifetime" Catheryn Whitesell, D~rector - Department of Management Services o COMPENSATION - continued Fagan D. Stackhouse, Director of Human Resources 2. QUALITY PHYSICAL ENVIRONMENT - continued ao Planning and Community Development Robert J. Scott, Director bo Public Utilities Thomas M. Leahy, Acting Director C, Public Works E. D. Block, Director OUR #~o MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia 29 Aprt12003 Mayor Meyera E Oberndorf called to order the C I T Y MA NAG E R 'S WORKSHOP re RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 tn the Ctty Counctl Conference Room, Ctty Hall Butldtng, on Tuesday, Aprt129, 2003, at 1 O0 P M Counctl Members Present Harry E Dtezel, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf Jtm Reeve, Peter W Schmtdt, Rosemary Wtlson and James L Wood Counctl Members Absent Margaret L Eure Vtce Mayor Louts R Jones Ron A Vtllanueva [Medtcal Tests] [Out of the Ctty] [Entered 2 10 P M] -2- C I T Y M A NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" 1:00 P.M. The Ctty Manager tntroduced Fagan Stackhouse, Dtrector of Human Resources, to present further detads relattve Ctty employee Compensatton, whtch had tntttally been presented on Aprd 24, 2003 COMPENSATION S TRA TE G Y Focus on a Total Compensation Perspecttve to Frame Compensatton Agenda August 2002 Council Priorities Compresston, Healthcare and Compensatton Provide a reasonable Compensation Package that ts fair to both employees and taxpayers Implement a 40-hour workweek Fully support tn&vtdual healthcare coverage 3% Mertt Increases and 1 5% Structural Adjustments Conttnue Compresston Adjustments Implement Cafeterta Plan January 1, 2004 A bonus ts a vartable up to 5% of the tndtvtdual's salary and a one-ttme award for aparttcularly tmpresstve accomphshment Relattve the &ck Leave Bank and short term dtsabthty, Mr. Stackhouse advtsed employees who exhaust thetr stck leave Approximately 75 to 100 employees request addtttonal sick leave hours each year Whether a short term dtsabthty program ts admtntstered tn-house or wtth an outstde enttty (which would be more expenstve), the process would be stmtlar to the &ck Leave Bank A level of benefit approxtmately 60 to 65% of the employee's pay would be provtded for the mnety (90) days QUALITY PHYSICAL ENVIRONMENT Catheryn Whttesell, Dtrector- Management Servtces, advtsed Quahty Phystcal Envtronment encompasses an Operattng Budget of $140, 649,552 (17% of the total BudgeO for all departments tn the bustness area and comprtses the departments of Plannmg and Commumty Development, Pubhc Utthttes and Pubhc Works There ts a new fee proposed for the utthzatton of the yard debrts traders tn order to conttnue the program at tts current level Thts busmess area recetves $44 5-MILLION (24% of total CIP) tn CIP fundtng The proposed Plannmgfee tncreases were chstrtbuted and are hereby made a part of the record Aprd 29, 2003 -3- CITY MANAGER 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" PLANNING Robert J Scott, Dtrector of Planntng, ctted the Mtsston The Department of Planning extsts to support the land use planmng and development process tn the Ctty of Vtrgtnta Beach, to ensure the orderly use and reuse of land, to asstst tn mamtatntng and enhanctng the economtc and aesthettc vtabtltty and phystcal functton of the Ctty The Operating Budget ts comprtsed of $11,080,431 a 6 2% increase over FY2002-03, with a total of 127 Full Time Employees (FTE's) Thts ts largely a personnel drtven budget Current Services Comprehenstve Plan and Spectal Planmng Studtes Support for Boards and Commtsstons Rezontng Process, Development and Plan Revtew Envtronmental Management Butldtng and Ctvtl Inspecttons Zontng Code Enforcement Productivity Enhancements Comprehenstve Transtt Operattons Analysts Land Development Related Inspecttons Matrtx Trends Increased Butldtng Permtt Value Year Value in Millions 199 7 $ 332. 7 1998 $ 423. 9 1999 $ 419.4 2000 $ 525. 7 2001 $ 658.1 2002 $ 681.0 Planmng Permtt Fee Increases Final Thoughts Complextty of all processes ts tncreasmg The magmtude of the work ts tncreastng Need for tncreased focus on the "BIG PICTURE" Aprt129, 2003 -4- C I T Y M A NAG E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" Relattve the revttahzatton and redevelopment tool box composed by the Ctty Attorney, Mr Scott advtsed thts needs to be a part of the Comprehenstve Plan How we are gotng to redevelop the Ctty? The Planntng Commtsston ts meettng approxtmately once a week relattve the Plan The Green Line estabhshed tn 1979 by the Ctty Counctl has been the most effecttve land use tool When the populatton was approxtmately 250,000, the Green Line contatned urban growth north of the Ltne The Ctty's populatton ts now approxtmately 435, 000 The Ctty ts wrtually out of undeveloped and north of the Green Line Therefore, tn order to continue to grow, the staff needs to foster redevelopment of the City on land that has already been developed one ttme before There are a number of areas which have been tdenttfied as Strategic Growth Areas. Three of the most tmportant tools tn the tool box are Tax Increment Financing (TIF) (ltmtted scope), Economic Development lncentive Program (EDIP) (revtstt scope forposstble expanston), and Tax Abatement (not prevtously used) Once the Comprehenstve Plan ts finahzed and ADOPTED, tf there ts a strong component re redevelopment, the Ctty Manager advtsed an assessment of the staffs' capabthttes and organtzattonal structure wtll need to be determtned PUBLIC UTILITIES Thomas M Leahy, P E, Acting Director - Pubhc Utthttes, advised the Mtsston To provtde pubtc water, tncludtng water for fire protectton and pubhc santtary servtce to the urban areas of Vtrgtnta Beach The Pubhc Utthttes Operattng Budget ts $84,186,775, whtch ts an 1 8% tncrease over FY2002-03 Pubhc Utthttes has 392 7 Full Ttme Employees (FTE's), 4 FTE tncrease over FY 2002-03 Current Servtces Comphance wtth strtcter laws and regulattons Superior quahty drinking water Responding to water hne breaks and sanitary sewer system defects wtthin 2 hours (24/7 basts) Matntatntng more than 7, O00 fire hydrants New customer tnformatton system onhne tn 2004 Addresstng Agtng Infrastructure the Capttal Improvement Program Producttvtty Enhancements Savtngs from Htgher Bond Rattng, Increased Revenues from replacement of aged meters and reductton of bad debt Intranet access to Pubhc Utthttes data bases Aprd 29, 2003 -5- C I T Y M .4 N,4 G E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" Trends Number of water and sewer customers tn tncreastng Infrastructure to be matntatned ts tncreastng, but water demand ts flat Water Rate $3.55 per kgal (No Change) Sewer Rate $14 35 per month for SFR (Increase orS1 07per month) Final Thoughts In terms of supply, quahty and rehabthty, the water system ts the best tt has been tn City's history and among the best tn the Natron Some secttons of the sewer system are expertenctng stress tn terms of of capacity and useful hfe The Challenge ts to keep the water system tn top shape, address sewer system issues and control rates desptte flat revenue growth, tncreastng costs, customer base and more strtngent regulattons Gary Jones, Pubhc Utthttes -Engtneertng, advised there are approxtmately 3200 septic tanks rematntng tn the Ctty The neighborhood/water sewerprogram commenced tn the early 1970's and stnce that ttme 128 neighborhood waterprojects and 161 sanitary sewerprojects for a total of approxtmately $254-MILLION The other areas, whtch have not yet been served, have been tdenttfied 15 water projects and 22 santtary sewer projects The Ltttle Neck project ts tn two phases Phase I Redwood Farms area ts currently under constructton and tnvolves approxtmately 75 restdenttal properttes Thts should be completed the end of the year Phase II Balance of the neighborhood mvolves 340 homes and ts currently under destgn with constructton commenctng the end of next year PUBLIC WORKS E Dean Block, Dtrector- Pubhc Works, advtsed the Mtsston The Mission of the Department of Public Works ts to proacttvely enhance the health, safety and welfare of the citizens of Vtrgmta Beach Thts mtsston ts accomphshed by (1) overseetng the destgn and constructton of new Ctty structures and transportatton facthttes to ensure maxtmum use and benefit, (2) matntatntng a large portton of the Ctty ~ tnfrastructure (e g, roads, brtdges, storm water systems, beaches and traffic control devtces), and, (3) provwhng for the collectton, recychng and dtsposal of sohd waste to ensure a healthy environment Aprd 29, 2003 -6- C I T Y M A N A G E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003- 2004 City's Proposed Operating Budget- "Community for a Lifetime" The Operattng Budget of Pubhc Works ts comprtsed of $75,884, 078, an 1 8% tncrease over FY 2002=03 There are 607 38 Full Time Employees (FTE's), 3 2 FTE tncrease over FY 2002-03 Current Services Beach and Waterway Management Real Estate and Surveytng Servtces Traffic Engineering, destgn and project management for the Capttal Improvement Program Htghways/Dredgtng/Mosqutto Control Waste Collectton, Dtsposal and Recychng Storm Water Management Program Storm Water Current operattons matntatned/enhanced New tntttattves- expanded Lake Dredgtng, Dam and Spdlway Matntenance, Lynnhaven Rtver Water Quahty Pursmng Counctl Strategy General Fund General Fund Budget 57, 725,236 ts a 0 3% tncrease Fixed Cost Impact - 53 11% of Budget Challenged to Mtntmtze tmpacts of servtce cuts - concrete repatrs, beach cleantng, spectal events support New fee proposed for Yard Debrts Traders Capital Improvement Program Transportatton, Coastal, Storm Water Productivity Enhancements Recycled Asphalt saved $870,000 Shertff's Work Force saved $560,000 Revtsed SPSA contract wtll avotd $963,000 tn FY 04 Combtntng storm water/water/santtary sewer btlltng Redeploytng personnel to do Dam and SptlIway Matntenance Administration of Virginia Department of Transportation (I/DOT) projects Managed outsourctng Aprtl 29, 2003 -7- C I T Y M A N A G E R 'S WORKSHOP RESOURCE MANAGEMENT PLAN FISCAL YEAR 2003 - 2004 City's Proposed Operating Budget- "Community for a Lifetime" Trends Demand growth versus fundtng Agtng Infrastructure General Fund Gap Storm Water quahty and quanttty Rtstng expectattons/ hmtted capactty Final Thoughts Growth tn aging infrastructure Lack of transportatton resources Demand outstrtpptng capactty, desptte producttvtty growth Mr Block advtsed a report ts betngfinahzed relattve long term dredge spotl sttes The next RESOURCE MANAGEMENTPLANFISCAL YEAR 2003- 2004 Workshop re Commonwealth's Attorney, Family and Youth Opportunities and remaining Quality Organization departments ts scheduled for May 1, 2003, at 2:00 P.M., with the PUBLIC HEARING on Real Estate re Assessments and the FY 2003-2004 Resource Management Plan scheduled for 6:00 in the City Council Chamber. Counctlman Maddox advtsed the Ltncoln Squadron fltes tn Frtday, May 2, 2003 The first group wtll arrive approxtmately 4 O0 P M The Ctty Manager advtsed the Navy wtll not advtsed the exact ttmes of arrtval unttl May Second The Ctty Manager ts to be advtsed of attendance and the names shall be provtded at the Gate Aprt129, 2003 -8- Item I-B. ADJOURNMENT Mayor Meyera E Oberndorf DECLARED the Cay Counctl Meettng ADJOURNED at 4:30 P.M. Beverly 0 Hooks, CMC Chtef Deputy Ctty Clerk Ctty Clerk Meyera E Oberndorf Mayor Ctty of Vtrgtnta Beach Vtrgtnta Aprt129, 2003