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HomeMy WebLinkAboutAUGUST 14, 2003 MINUTESVIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia 14 August 2003 Mafor Meyera E Oberndorf and Chatrman Darnel D Edwards called to order the VIRGINIA BEACH CITY COUNCIL and SCHOOL BOARD RETREAT tn the Theater of the Tidewater Communtty College Advanced Technology Center, on Thursday, August 14, 2003, at 6 30 P M Councd Members Present Harry E Dtezel, Margaret L Eure, Vtce Mayor Louts R Jones, Reba S McClanan, Rtchard A Maddox, Mayor Meyera E Oberndorf, Jtm Reeve, Peter W Schmtdt, Ron A Vtllanueva, Rosemary Wtlson and James L Wood Councd Members Absent None School Board Members Present Jane S Brooks, Emma L Davts, A James DeBelhs, Chatrman Darnel D Edwards, Dan R Lowe, Vtce ChatrmanNedL Rose, SandraSmtth- Jones, Mtchael W Stewart, Arthur T Tate, Dr Lots S Wtlhams School Board Members Absent Carolyn D Weems Ctty and School Staff Present James K Spore, Ctty Manager Leshe L Ltlley, Ctty Attorney Dr Ttmothy R Jenney, Supertntendent of Schools Kamala Lannettt, City Attorney for Schools Jeff Cobb, Vtrgtnia Beach Educattonal Assoctatton (VBEA) Susan Whtte, Vtrgtntan-Ptlot Reporter for Schools Lyle Sumek - Facthtator -2- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Lyle Sumek- Lyle Sumek Assoctates, Inc , facthtated the Retreat Mr Sumek advtsed the last Joint Virginia Beach City Council/School Board Retreat was October 1998 Mr Sumek chstrtbuted cortes of the Guide for Teamwork approved October 1998 Mr Sumek asstgned all Members seats, chsperstng Ctty Counctl and School Board Members together accor&ng to Dtstrtct, then asstgned each tnto five (5) dtscusston groups and provtded a twenty mtnute ttme hmttatton for dtscusston Group 1 "red 1" Counctl Members Peter W Schmtdt, Reba S McClanan, Chatrman Darnel D Edwards and School Board Member Sandra Smith-Jones Group 2 "blue" City Counctl Members Margaret L Eure, Ron A Vtllanueva, School Board Vice Chairman Ned L Rose and Emma L Davis Group 3 "green 1" City Council Members Jim Reeve, Rosemary Wilson, School Board Members Arthur T Tate and Michael W Stewart Group 4 "red 2" Mayor Meyera E Oberndorf, Ctty Counctl Members Rtchard A Maddox, Harry E Dtezel and School Board Members Dan R Lowe and Dr Lots S Wtlhams Group 5 "green 2 ", Vtce Mayor Louts Jones, Counctl Member James L Wood, School Board Members Jane S Brooks and A James DeBeIhs The Task entatled dtvtcltng the large sheets of paper tnto the categortes of School and Ctty "What are the major Challenges facing Schools and Cities?" "What does Success Mean in terms of Education?" Mr Sumek advtsed success tn terms of educatton was &scussed durtng the School Board Retreat Thts parttally entatls the hnkage between schools and economtc development If the Ctty has poor quahty schools, tt wtll be extremely dtfficult to attract bustnesses Ctty Counctl also expressed interest tn this toptc 14 August 2003 -3- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Councdman dtm Reeve spoke for hts group (green 1) and advtsed the hstmg Re: Major Challenges Schools City Pubhc Trust Money 5-year forecast worse, not better competing needs Small class size Ftx pot holes Alternative educatton Redevelopment Capttal Improvement Program Changtng demographtcs Brtng tn jobs Health Insurance Securtty NCLB (no chdd left behind) Oceana Agtng upper management Career Counsehng Tracktng graduates * Commumcattons** Needs of local bustnesses *** Infill and new development tssues Transportatton tssues Envtronmental (Lynnhaven Rtver projec0 * to determine if the City's education tsproducttve, the location of the graduate and if there ts an economic factor whtch would brtng them back to the Ctty **commumcatton relattve tssues, t e the soft drtnk consohdatton has been successful and the Performtng Arts Theatre *** VOTECH tssues matchtng careers wtth the market today and tomorrow Dr Jenney advtsed thetr soft drtnk venchng machtne consohdatton resulted tn a $10-MILLION contract Mayor Oberndorf's represented her "red 2" group Re: Major Challenges Schools City Academtcs* Fundtng Capital Improvement Program Modermzatton of Schools Safety and Technology Lump Sum Lack of fundtng - State and Federal Government World Class educatton (shared VlSlOn of Clty and School) Commumcattons (early knowledge of school budget vta quarterly brtefings) Sustatnable tourtsm ** Workf orce development*** 14 August 2003 -4- VIRGINIA BE~ICH CITY COUNCIL AND SCHOOL BO,4RD RETRE,,IT *Tracktng of graduates, to determtne employment and the producttveness of the educatton system **If healthy tncome productng bustnesses are not avatlable, fun&ng of Ctty needs wtll be dtfficult ***Advanced Technological Center (A TC) became a reahty to ensure crtttcal workforce tratnmg Mayor Oberndorf also referenced the Semor Citizen Real Estate Tax Rehef Task Force and thetr forthcommg recommendattons Dtscusston has not entatled tf Ctty Counctl follows proposed recommendattons, the amount of fundtng whtch wtll be lost t e thru freeztng of taxes at age 62 The needs of the young famthes need to be revtewed A James DeBelhs, School Board Member, advised the results of his "green 2" group: Re: Major Challenges Schools Dtverstty School populatton City Changtng Demographtcs Shortfall vs Needs Capttal Improvement Program Unfunded mandates Teachers/Prtnctpals shortage Quahty of Workforce Alternattve Educatton Trades Fundtng Formula Staff turnover Emma Davts, School Board Member, represented the "blue" group and advtsed the majortty of toptcs covered were prevtously discussed Basically the group diverted discussion relative wages and health benefits Ve3en the health benefits are mcreased for the Ctty, the benefits are also mcreased for the School system, however, the Ctty has one-half the number of School employees, therefore, the mcrease to Schools would be twtce that of the Ctty's The Ctty wtth fewer employees can be more compettttve Counctl Lady Margaret Eure advtsed the Ctty and Schools assumed both pay the same salartes Although aware Schools have double the employees, she does not vtsuahze thts tn "dollars" re the benefit packages The assumptions have been made Counctlman Schmtdt represented the "red" group and advtsed areas and challenges common to both Schools and Ctty were revtewed, t e agtng tnfrastructure (not a challenge, but best way to address the capttal needs) Mr Sumek referenced an tnterdependence of the challenge of the Schools and the Ctty, what one does impacts the other There ts a need for a common dialogue and joint participation on Task Forces The Transttton Area Techntcal Revtew Commtttee was ctted as an example Counctl Lady Eure advtsed the questton was posed "What does educatton mean to you ?" To her, tt means one could etther go on to htgher educatton, attend a trade school or walk out the door and get a job Educatton relates to earntng a hvtng The tnchvtdual who works wtth hts hands must sttll be recogntzed wtthtn the realms of educatton 14 August 2003 -5- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Mr Sumek requested the groups respond to "What Does Success Mean tn Terms of Educatton ? "One of the questtons posed among other groups Mr Sumek has facthtated was "What ss the Product turned out?" (Quahty or successful educatton) The red 1 group Counctlman Schmtdt retterated hts group's responses Well tratned workforce Preparatton for college Partty tn resources among Schools t e Landstown Techntcal educatton centers Low drop-out rate Smaller class stze Community and City pride tn schools academtc potential Equal to or exceechng prtvate schools tn tnstructton of currtculum offered Pubhc educatton rather than prtvate education as an alternattve Academtc potenttal Phystcal, as well as mental development of students Vtce Chatrman Nell Rose, School Board Member, spoke for the "blue group" Hts group was &scusstng success, compettttve schools, developtng potenttal, not just graduattng wtth a certatn Grade Potnt Average (GPA), attendance, need for alternattve educatton (butld a facthty and devtse needed program) On the Ctty stde Workforce development ss the abthty to move out of the system tnto the work-force Mayor Oberndorf , representtng the red 2 group, advtsed chscusston entailed success tn educatton The group chscussed what the Ctty and Schools succeeded tn dotng now Capttal Improvement Plan (Replactng or renovattng older schools) Technology to accommodate world class development of students Fun&ngformula More emphasts on readtng, wrtttng and artthmettc (Instruction creating a capable studenO Ltfe long learning (working with sensor ctttzens and newer cmzens) Academtes (Math, Law, Sctence and Technology) Internattonal Baccalaureate Program (both on high school and mtddle school leveO Alternattve educatton Nurstng career program Vtce Mayor Jones represented the green 2 group Hts group responded to the basic questton and addressed the dtrectton A successful educattonal system would be to have graduates able to read, wrtte, multtply, to develop bastc sktlls AND to functton as adults tn soctety Vtce Mayor Jones referenced an example of hts employees, the majortty of whom cannot compose a proper bustness letter Vtce Mayor dones sends hts new employees to a typtng class Thts way they must learn form and punctuatton Jane Brooks, School Board Member, advtsed tf the Vtrgtnta Beach School Board stopped atjust bastc skdls, the child wtth the abthty to earn 1600 on a SA T score would not be developed 14 August 2003 -6- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Mwhael Stewart represented the green I group and advtsed re educaaonal success Productng academtcally accountable responstble, producttve ctttzens 100% passtng re Standards of Learmng Tests (SOLs) High test scores Prepared work force to attract bustnesses Multtple and expanded opportuntttes (Challenge and tmprove skdls) Zero drop out rate Quahty tn School system (t e Advanced Technical Center (ATC) Preparatton for college and trades Mr Sumek advtsed the School Board Retreat dtscusston entatled a producttve ctazen also means an effecttveparent Parentsplay a role Another ttem referenced the ctvtc responstbthty of ctttzens to contrtbute and be a part of the commumty Mr Sumek advtsed dtscusston wdl entad revtston of the Guide for Teamwork: School Board and Mayor - City Council (October 1998). On Page 17, "Recommendations to Facilitate Teamwork", dane Brooks advtsed for her group, the Informatton Sheet (Item 1) ts not necessary Instead of an Annual Retreat, a quarterly briefing should suffice durtng Ctty Councd's workshop ttme (3 or 4 hours) Councdman Reeve advised "no paper" Thts ts not a staff presentatton Thts ts a Councd to School Board dtalogue Re Dtalogue wtth Federal and State Legtslatures, Councd Members Rosemary Wtlson and Ron Vdlanueva and School Board Members Ned Rose, Arthur Tare and dtm Debelhs (so there wdl always be a back-up) wdl be the Legtslattve Coordmatton Ltatsons Relattve Item 4 Communications Protocol (Page 18), strtke paragraph No 2 .,_ _ o .............. ~ .... There should be member commumcatton between the correspondtng Dtstrtcts t e Beach Dtstrtcts (Maddox and Broo~) Relattve paragraph No 3, reports should be provtded by the Mayor and Vtce Mayor to the School Board and by the Chair and Vtce Chatr of the School Board to the Mayor and Ctty Councd Add one more ttem under 5. Budget Combined Pubhc Hearing Ct~_ and School Operattng Budget Councdman Maddox advtsed at one of the Operattng Budget and Capttal Improvement Plan (Resource ManagemenO Pubhc Hearings, the twenty-two members (Combtned Ctty Counctl and School Board) should be tn attendance Councd Lady Wtlson advtsed her group had suggesttons relattve Recommendations to Facilitate Teamwork Page 17, Item No 1 Informatton Sheet Councd Lady Wdson requested the School Board Summary of Acttons be forwarded to Ctty Counctl The Ctty recetves a copy of the School Board Agenda The Ctty Counctl Agenda, as well as the Three Month Tentattve Agenda, should be forwarded to the School Board The weekly newsletter of the Ctty Manager should also be forwarded to the School Board 14 August 2003 _ VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT The contacts re commumcatton protocol should be changed to Ruth Hodges Smtth- Ctty Clerk and Kathleen Hassen -Ctty Manager's Office and Kathleen Thompson and Jeanne Evans -Supertntendent's office and Dtanne Alexander - Clerk to the School Board Re No 2 Annual Retreat, whtchever body, School Board or Ctty Counctl, has the latest Summer Retreat could "piggyback" the Jotnt Retreat Meals should be served Item No 3 Dialogue with Federal and State Legislators: Federal Legislator (Ed Schrock) should be tncluded tn the dtalogue and the Legtslattve Package should be a jotnt effort of Ctty and Schools No 5 Budget The Dtrectors of Ctty and Schools Management Services should coordtnate a new format and address when the Schools should submtt thetr Operattng Budget to the Ctty Page 18, Communication Protocol: Underhne "The staff should seek to agree on cost figures and on sources of funding" This sttll seems to be an tssue Make sure the Mayor/Vtce Mayor and the Chatr/Vtce Chatr of the School Board do meet monthly and tnform both bo&es of the tssues dtscussed On Page 19, Summation of Communication Lines: There should be "member commumcatton" between the corresponding Dtstrtcts Invtte Ctty Counctl and School Board Members to events whenever feastble Mtchael Stewart, School Board Member, spoke on behalf of hts group Recommendations to Facilitate Teamwork: Item 1 Information Sheet wtshed statement added to make sure the Ctty Counctl recetves the School Board Agenda wtth some backup tnformatton Item 2 Annual Retreat Delete "October timeframe" and tnsert 'followtng the Counctlmantc and School Board Electrons "Thts was a worthwhtle effort sandshould be conttnued It ts suggested that t;~¢~,~,~,~,~,'-' -~ - L ___ time jS-ai~ie.followtng the Counctlmantc and School Board electron ts appropriate as tt allows new members of both elected bo&es a chance to become famthar wtth thetr respecttve groups " Item 3 Dialogue with Federal and State Legislators Shall rematn as stated 14 August 2003 -8- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Item 4 Communications Protocol (Page 18) Programmattc Issues That Have Budget Impacts 1 (Gramattcal correctton)" There should be some wrttten~o.,.,,,o,,,~,.,,~.,,° .......... communtcatton to document thts tntttal level of contact and copied to all members of the Ctty Counctl and School Board " 2 Ifa problem ss not resolved, dtalogue should occur between the Ctty Manager and the Supertntendent of Schools, not necessartly a meettng 3 "The quarterly moi~t,'ily meettng wtth the Mayor/Vtce Mayor and the Chatr/Vtce Chatr of the School Board should address all new program tssues or other ttems, as they deem necessary " "A wrttten copy to all members of the elected bodtes as to the tssues and any soluttons shall be provtded rs i-eqiiested to keep them mformed of the process" Item 5 Budget The word Annual was added "Annual Joint meettng of the elected bodies and staff for the presentatton of the Frye Year Forecast Submtsston of Superintendent's Budget as a working document only was amended to reflect "Superintendent's Estimate of Needs as a working document onlF." Page 19, Summation of Communication Lines The number of meettngs has been tncreastng 2 "It ts suggested the City Manager and the Supertntendent meet oitce a moiit,~ as needed wtth a member of the Ctty Counctl and the School Board" School Board Member Dan Lowe represented hts group Recommendations to Facilitate Teamwork (page 17) Item 1 Information Sheet was not amended Item 2 Annual Retreat Should be Btenntal on the even years, wtth the first Retreat encompasstng the newly elected Ctty Counctl and School Board Members Item 3 Dialogue with Federal and State Legislators No change Item 4 Communication Protocol (page 18) Tttles, not names, should be hsted throughout the Grade for Teamwork document re the representattve contacts Programmatic Issues that have budget impacts Mr Lowe's group disagreed wtth the term "accusatory" "Prtor to thepassmg of accusatory letters and the vottng of Resoluttons, a method of seektng common ground ts suggested" Item 5 Budget The School Board should tdenttfy items destred but not funded (ttered budgeO 14 August 2003 -9- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT Summation of Communication Lines (Page 19) The meettngs of the Ctty Manager and the Supertntendent attended by elected officials rotattng monthly, has ceased Thts was damage control five years ago, as there was a communtcatton tssue five (5)years ago and thts Gutde was developed Thts ts no longer a problem Mr Sumek requested each group tdenttfy a representattve Councd Members Rosemary Wtlson, Harry Dtezel and School Board Members Jane Brooks and Mtchael Stewart were chosen Mr Sumek wdl prepare a comptlatton of the tnchvtdual groups re the Guide for Teamwork and then the representattves tdenttfied wdl redraft the compdatton to brtngforward wtthtn the next month to thetr respective bo&es (Ctty Councd and School Board) Councd Lady Wdson wdl be the convener of the group The ortgmals were collected by Mr Sumek who wdl return hts compdatton to the representattves next week Chairman Dantel Edwards referenced tnternal controls of the School Board relattve fundtng Every transfer between umt codes ts brought to the School Board and tf over $50,000, must be approved by the School Board School Board Member Stewart suggested revtewtng extsttng committees prtor to estabhshtng new ones School Board Member Dr Lots Wdhams referenced emtnently quahfied members, both Ctty Counctl and School Board Members, avatlable to serve on the vartous dotnt Task Forces, but are never chosen The &verse group of tntellectuals should be exerctstng their sktlls and talents for the benefit of the students and ctttzens served School Board Member Sandra Smtth Jones beheves the Commtttees are unbalanced School Board Member Lowe advtsed the Commtttee structure was reduced considerably tn 1999 This was a dehberate dectston Only Ad-Hoc commtttees are now created wtth a few standtng commtttees rematntng Many of the School Board Members have been servtngfor years on these Commtttees Mr Sumek referenced the Ctty appotntment of a Task Force that may tmpact Schools t e Sentor Ctttzen Real Estate Tax Rehef Task Force Perhaps a School Board Member should be appotnted Councdman Reeve tnvtted Members of the School Board to be a member of thts Board Relattve the Transttton Area Techntcal Revtew Commtttee, tnput was sohctted from the staff of Schools relative needs, future populatton growth and demographtcs School Board Vtce Chairman Ned L Rose beheves, tfa Commtttee exists affecttng Schools, a representattve of the School Board should be a member Staff has somettmes reflected tdeas whtch were not the School Board's posttton Mr Sumek suggested, for Cay Councd 's constderatton, tnclu&ng School Board Members on Task Forces re tssues whtch tmpact school locatton, fundtng, etc Chatrman Lowe requested any School Board Member who wtshes to serve on the Senior Ctttzen Real Estate Tax Rehef Task Force to advtse and thts shall be scheduled for the School Board Sesston of August 19, 2003 Mr Sumek chstrtbuted drafts of the Virginia Beach Schools Strategic Plan~Action Plan 2003-2008 Reports shall be furntshed on CD Rohm 14 August 2003 -10- VIRGINIA BEACH CITY COUNCIL AND SCHOOL BOARD RETREAT ADJOURNMENT BY CONSENSUS, the Vtrgtnta Beach Ctty Council and School Board Retreat ADJOURNED at 10 O0 P M Hooks, CMC Chtef Deputy Ctty Clerk Ruth Hodges Smtth, MMC Ctty Clerk Meyera E Oberndorf Mayor Ctty of Vtrgtma Beach Vtrgtma 14 August 2003