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Home My WebLink AboutJUNE 7, 2005 AGENDA CITY OF VIRGINIA BEACH COMMUNITY FOR A LIFETIME CITY COUNCIL MAYORMEYERA E. OBERNDORF. At-Large VICE MAYOR LOUIS R. JONES. Bayside - District 4 HARRY E. DIEZEL Kempsville - District 2 ROBERT M DYER, Centerville - District I REBA S. McCLANAN, Rose Hall - District 3 RICHARD A. MADDOX, Beach - District 6 JIM REEVE. Princess Anne - District 7 PETER W SCHMIDT. At-Large RON A. VILLANUEVA, At-Large ROSEMARY WILSON, At-Large JAMES L. WOOD, Lynnhaven -District 5 CITY COUNCIL AGENDA CITY MANAGER - JAMES K. SPORE CITY ATTORNEY - LESLIE L. LILLEY CITY CLERK - RUTH HODGES SMITH, MMC 7 June 2005 I. CITY MANAGER'S BRIEFINGS - Conference Room - A. PUBLIC VOICESIREDEVELOPMENT Update Robert Scott, Director, Planning B. CITY HALL BUILDING 240i COURTHOUSE DRIVE VIRGINIA BEACH, ViRGINIA 23456-8005 PHONE."(757) 427-4303 FAX (757) 426-5669 E- MAlL: Ctycncl@vbgov.com 2:00 PM VISITOR CENTER OPERATIONS Hester Waterfield, Visitor Services Administrator, Convention and Visitor Bureau II. COUNCIL LIAISON REPORTS III. CITY COUNCIL COMMENTS IV. REVIEW OF AGENDA ITEMS V. INFORMAL SESSION - Conference Room - A. CALL TO ORDER - Mayor Meyera E. Obemdorf B. ROLL CALL OF CITY COUNCIL C. RECESS TO CLOSED SESSION 3:30PM VI. FORMAL SESSION H. I. - Council Chamber - 6:00PM A. CALL TO ORDER - Mayor Meyera E. Oberndorf B. INVOCATION: Master Monk Phich Thong Kinh Buddhist Temple c. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA D. ELECTRONIC ROLL CALL OF CITY COUNCIL E. CERTIFICATION OF CLOSED SESSION F. MINUTES 1. INFORMAL AND FORMAL SESSIONS May 24, 2005 G. AGENDA FOR FORMAL SESSION CONSENT AGENDA RESOL UTI ON/ORDIN AN CES 1. Resolution to express support and AUTHORIZE the City Manager to negotiate a contract with Urban Land Institute re a performance study for Village of Pungo. 2. Ordinance to AUTHORIZE the KENNETH A. HALL FAMILY LIMITED PARTNERSHIP a temporary encroachment into portions of the rights-of-way of Butternut Lane and Spruce Street to construct and maintain a telephone pedestal and buried conduit to house fiber optic cable. 3. Ordinance to ACCEPT and APPROPRIATE $507,998 in state, federal and gift fund revenues to the FY 2004-2005 Human Services Operating Budget re additional mental health, substance abuse and mental retardation services. 4. OrdinancetoAPPROPORIATE $36,351 from Cost Recovery Revenue and to ACCEPT and APPROPRIATE $6,253 from the Fire Department Gift Fund to the Department's FY 2004- 2005 Operating Budget re various costs and fire programs and increasing revenue accordingly. 5. Ordinance to APPROPRIATE $799,237 to the FY 2005-06 Human Services Operating Budget and to provide eight (8) full-time positions as follows: a. One time state general fund revenue b. State Supreme Court and Medicaid revenue c. Additional fee revenue $173,109 $480,128 $146,000 6. Ordinance to ACCEPT and APPROPRIATE $5,000 in Gift Fund Revenue to the 2004-2005 Public Libraries Operating Budget re replacing conference room chairs in the Central Library. 7. Ordinance to REVISE categorical appropriations for the School's Operating Fund re additional State and other revenue: a. Reduce Instruction b. Reduce Attendance and Health c. Reduce Pupil Transportation d. Reduce Operations and Maintenance AND, APPROPRIATE the following: a. School Grants b. School Athletic Special Revenue c. School Instructional Technology d. School Vending Operations e. School Textbook Fund $15,708,066 $ 534,949 $ 1,988,071 $ 4,809,444 $ 183,786 $ 242,731 $ 1,748,680 $ 31,000 $ 2,091,882 8. EMS Permits for annual renewal: a. Eastern Shore Ambulance b. Nightingale Regional Air Ambulance c. Network Medical d. Children's Hospital of the King's Daughters e. Medical Transport f. Lifeline Ambulance Service, Inc. 9. Ordinance to AUTHORIZE one additional full-time position and ELIMINATE two part-time FTE's in the FY 2005-2006 Operating Budget of the Library Departmentre stabilizing staffmg at the Kempsville Library. J. APPOINTMENTS ARTS and HUMANITIES COMMISSION BEACHES and WATERWAYS COMMISSION HEALTH SERVICES ADVISORY BOARD CHESAPEAKE ALCOHOL SAFETY ACTION PROGRAM HAMPTON ROADS ECONOMIC DEVELOPMENT ALLIANCE INVESTMENT PARTNERSHIP ADVISORY COMMITTEE MINORITY BUSINESS COUNCIL OPEN SPACE SUBCOMMITTEE PARKS and RECREATION COMMISSION SHORE DRIVE ADVISORY COMMITTEE TOWING ADVISORY BOARD K. UNFINISHED BUSINESS 1. NEW BUSINESS M. ADJOURNMENT ********************************************* PUBLI C COMMENTS Non Agenda Items ********************************************* If you are physically disabled or visually impaired and need assistance at this meeting, please call the CITY CLERK'S OFFICE at 427-4303 Hearing impaired, call: VIRGINIA RELAY at 1-800-828-1120 ********** Agenda 06/7/05 sIb www.vbgov.com I. CITY MANAGER'S BRIEFINGS - Conference Room - 2:00 PM A. PUBLIC VOICESIREDEVELOPMENT Update Robert Scott, Director, Planning B. VISITOR CENTER OPERATIONS Hester Waterfield, Visitor Services Administrator, Convention and Visitor Bureau II. COUNCIL LIAISON REPORTS III. CITY COUNCIL COMMENTS IV. REVIEW OF AGENDA ITEMS v. INFORMAL SESSION 3:3) PM A. , B. C. - Conference Room - CALL TO ORDER - Mayor Meyera E. Oberndorf ROLL CALL OF CITY COUNCIL RECESS TO CLOSED SESSION VI. FORMAL SESSION A. B. C. D. E. F. G. - Council Chamber - 6:00PM CALL TO ORDER - Mayor Meyera E. Oberndorf INVOCATION: Master Monk Phich Thong Kinh Buddhist Temple PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ELECTRONIC ROLL CALL OF CITY COUNCIL CERTIFICATION OF CLOSED SESSION MINUTES 1. INFORMAL AND FORMAL SESSIONS May 24, 2005 AGENDA FOR FORMAL SESSION 1Resnlutinu CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded here and in accordance with the provisions of The Virginia Freedom of Information Act; and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open Meeting requirements by Virginia Law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. H. RESOL UTI ONtO RDIN AN CES 1. Resolution to express support and AUTHORIZE the City Manager to negotiate a contract with Urban Land Institute re a performance study for Village of Pungo. 2. Ordinance to AUTHORIZE the KENNETH A. HALL FAMILY LIMITED PARTNERSHIP a temporary encroachment into portions of the rights-of-way of Butternut Lane and Spruce Street to construct and maintain a telephone pedestal and buried conduit to house fiber optic cable. 3. Ordinance to ACCEPT and APPROPRIATE $507,998 in state, federal and gift fund revenues to the FY 2004-2005 Human Services Operating Budget re additional mental health, substance abuse and mental retardation services. 4. Ordinance to APPROPORIATE $36,351 from Cost Recovery Revenue and to ACCEPT and APPROPRIATE $6,253 from the Fire Department Gift Fund to the Department's FY 2004- 2005 Operating Budget re various costs and fire programs and increasing revenue accordingly. 5. Ordinance to APPROPRIATE $799,237 to the FY 2005-06 Human Services Operating Budget and to provide eight (8) full-time positions as follows: a. One time state general fund revenue b. State Supreme Court and Medicaid revenue c. Additional fee revenue $173,109 . $480,128 $146,000 6. Ordinance to ACCEPT and APPROPRIATE $5,000 in Gift Fund Revenue to the 2004- 2005 Public Libraries Operating Budget re replacing conference room chairs in the Central Library. 7. Ordinance to REVISE categorical appropriations for the School's Operating Fund re additional State and other revenue: a. Reduce Instruction b. Reduce Attendance and Health c. Reduce Pupil Transportation d. Reduce Operations and Maintenance AND, APPROPRIATE the following: a. School Grants b. School Athletic Special Revenue c. School Instructional Technology d. School Vending Operations e. School Textbook Fund $15,708,066 $ 534,949 $ 1,988,071 $ 4,809,444 $ 183,786 $ 242,731. $ 1,748,680 $ 31,000 $ 2,091,882 8. EMS Permits for annual renewal: a. Eastern Shore Ambulance b. Nightingale Regional Air Ambulance c. Network Medical d. Children's Hospital of the King's Daughters e. Medical Transport f. Lifeline Ambulance Service, Inc. 9. Ordinance to AUTHORIZE one additional full-time position and ELIMINATE two part- time FTE's in the FY 2005-2006 Operating Budget of the Library Department re stabilizing staffing at the Kempsville Library. ~~~ ,-..~... ,~""- ""'. I~. '."'?b~' [::1 . ~'~'<;l, (ã: . !~~ (.i- -,> 'ú.\-- if] I:..~""~"j 'i~y CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: Resolution Expressing Support for a Land Use Study Regarding the Village Of Pungo MEETING DATE: June 7, 2005 . Background: In June 2004, the City Council discussed informally the concept of creating a "Village of Pungo" in the general area colloquially known as "Downtown Pungo." At that time, there was a general consensus to explore that possibility further after the completion of the Joint land Use Study. An organization consisting of property owners in the area, known as the Pungo landowners' Association, supports the concept of engaging the Urban land Institute (ULI), in conjunction with the City, to perform a study of the area with the view of developing a village-style land use plan for the study area. Councilman Jim Reeve has requested that a Resolution be presented to the City Council expressing support for a Pungo Village land Use Study to, be performed by the Urban land Institute in conjunction with the City. . Considerations: The proposed Resolution expresses support for a Pungo Village land Use Study to be performed by the Urban land Institute in conjunction with the City, and directs the City Manager or his designee to contact the Urban land Institute and to negotiate the terms of an agreement between the City and the Institute for the performance of such a study. . Public Information: No special form of advertisement or other public notice is required, hence, the Resolution will be advertised as an ordinary agenda item. . Alternatives: Adoption of the Resolution is within the discretion of the City Council. . Attachments: Proposed Resolution Recommended Action: Submitting Department/Agency: City Attorney's Office at the request of Councilmember Jim Reeve. City Manager: 21 22 23 24 25 1 2 3 4 5 6 7 8 REQUESTED BY COUNCILMEMBER JIM REEVE A RESOLUTION EXPRESSING SUPPORT FOR A LAND USE STUDY REGARDING THE "VILLAGE OF PUNGO" WHEREAS, the area of the City traditionally known as Pungo 9 has considerable historical and aesthetic value and also serves 10 as is a gateway to the rural southern portion of the City; and 11 WHEREAS, because of its uniqueness, history and ambience, 12 Pungo has the potential to become a showcase for village-style 13 development through the application of land use concepts that 14 encourage its historical, cultural and aesthetic values to be 15 preserved and enhanced; and 16 WHEREAS, the Pungo Landowners' Association has expressed 17 the collective desire of property owners in the area that the 18 City perform a study of land use and related topics in the Pungo 19 area with a view to creating a village-style land use plan for 20 Pungo; and WHEREAS, the City has previously worked successfully with the Urban Land Institute in performing the Shore Drive Corridor Study; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: 26 That the City Council hereby expresses its support of 1. 27 a Pungo Village Land Use Study, to be performed by the Urban 28 Land Institute in conjunction with the City; and 29 The or City 2. his Manager, designee, is hereby 30 authorized and directed to contact the Urban Land Institute and 31 to negotiate the terms of an agreement between the City and the 32 Institute for the performance of such a study. 33 34 Adopted by the Council of the City of Virginia Beach, 35 Virginia, on the , 2005. day of CA-9638 OID/ordres/pungovillageres.doc R-1 May 31, 2005 MP)~D A~ TOAì~~CY' City Attorney's Office 2 1487-44-8442 f 148'1-*-1311 C2 ....... ---- ----- c:::::==- 1487-44-3321 CI VIRGINIA BEACH BLVD. NORFOLK & SOUTHERN RR R/W BONNEY RD. LOCATION MAP THE KENNETH A. HALL FAMILY LIMITED PARTNERSHIP ENCROACHMENT REQUEST FOR A TELEPHONE LINE ACROSS BUTTERNUT LANE AND SPRUCE STREET, AND A TELEPHONE PEDESTAL IN BUTIERNUT LANE .487 GPINS 1487-43-1975, 1487-43-4791 (F.K.A. 1487-43-4901) AND 1487-43-7783 SCALE: 1" = 200' KENNETH HALL.DGN M.J.5. PREPARED BY PM' ENG. CADD DEPT. APRil 14,2005 ~~ "o~-::?l~~'{I f'. ~..'.' -. -.ß}, f;:: . . \'i, ~~i~ . ~~} {~'+~. ,::¡,; ~ ".;::::::.:: ~o... ~J CITY OF VIRGINIA BEACH AGENDA ITEM Encroachment request into the City's rights of way known as Butternut Lane and Spruce Street from the adjacent property owners, The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership, and Virginia W. Cornick MEETING DATE: June 7 I 2005 ITEM: . Background: The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership, owns property located at 3745 and 3757 Bonney Road and leases property that that is owned by Virginia W. Cornick located on Spruce Street. The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership, and Virginia W. Cornick, request permission to construct and maintain a telephone pedestal and 4" buried conduit for telephone lines and computer cables to house fiber optic cable within the City's rights of way located at Butternut Lane and Spruce Street. The purpose of the temporary encroachment is for public and private use of telephone lines and computer cables for a temporary sales office that will be used during demolition and construction of the new sales office. Once construction is complete, the lines will be abandoned. . . Considerations: City Staff has reviewed the requested encroachments and has recommended approval of same, subject to certain conditions outlined in the agreement. . Public Information: Advertisement of City Council Agenda . Alternatives: Approve the encroachment as presented, deny the encroachment, or add conditions as desired by Council. . Recommendations: Approve the request subject to the terms and conditions of the agreement. . Attachments: Ordinance, Agreement, Plats, Location Map and Pictures. Recommended Action: Approval of the ordinance. Submitting Depa:i/tJ,ency: Public Wor1<slReal Estate'tiC'" ~ CIty Manage~ Ic../.~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Requested by Department of Public Works AN ORDINANCE TO AUTHORIZE A TEMPORARY ENCROACHMENT INTO PORTIONS OF THE RIGHTS-OF-WAY KNOWN AS BUTTERNUT LANE AND SPRUCE STREET BY THE KENNETH A. HALL FAMILY LIMITED PARTNERSHIP, A VIRGINIA LIMITED PARTNERSHIP, ITS ASSIGNS AND SUCCESSORS IN TITLE, AND VIRGINIA W. CORNICK, HER HEIRS, ASSIGNS AND SUCCESSORS IN TITLE WHEREAS, The Kenneth A. Hall Family Limited Partnership, a Virginia limited 17 partnership, and Virginia W. Cornick, desire to construct and maintain a telephone 18 pedestal and 4" buried conduit for telephone lines and computer cables to house fiber 19 optic cable within .the City's rights-of-way known as Butternut Lane and Spruce Street. 20 WHEREAS, City Council is authorized pursuant to §§ 15.2-2009 and 15.2-2107, 21 Code of Virginia, 1950, as amended, to authorize temporary encroachments upon the 22 City's right of way subject to such terms and conditions as Council may prescribe. 23 NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, VIRGINIA: 24 25 That pursuant to the authority and to the extent thereof contained in §§ 15.2- 26 2009 and 15.2-2107, Code of Virginia, 1950, as amended, The Kenneth A. Hall Family 27 Limited Partnership, a Virginia limited partnership, its assigns and successors in title, 28 and Virginia W. Cornick, her heirs, assigns and successors in title are authorized to 29 construct and maintain temporary encroachments for a telephone pedestal and 4" 30 buried conduit for telephone lines and computer cables to house fiber optic cable in the 31 City's rights-of-way as shown on the maps entitled: Exhibit "A", Exhibit "B" and Exhibit 32 "C", copies of which are on file in the Department of Public Works and to which 33 reference is made for a more particular description; and 34 BE IT FURTHER ORDAINED, that the temporary encroachments are expressly 35 subject to those terms, conditions and criteria contained in the Agreement between the 36 City of Virginia Beach and The Kenneth A. Hall Family Limited Partnership, a Virginia 37 limited partnership, and Virginia W. Cornick (the "Agreement"), which is attached hereto 38 and incorporated by reference; and 39 BE IT FURTHER ORDAINED, that the City Manager or his authorized design~e 40 is hereby authorized to execute the Agreement; and 41 BE IT FURTHER ORDAINED, that this Ordinance shall not be in effect until such 42 time as The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership, 43 and Virginia W. Cornick and the City Manager or his authorized designee execute the 44 Agreement. 45 Adopted by the Council of the City of Virginia Beach, Virginia, on the 46 day of ,2005. 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 APPROVED AS TO CONTENTS ~C-.....:-, /' c~ .~ GNATURE pø R'Eai EsiLtt DEPARTMENT APPROVED AS TO LEGAL SUFFICIENCY AND FORM -/(¡[ fJö~f/W CA- q5~~ PREPARED: 5113105 X: projects EncroachmentslApplicantslThe Kenneth A. Hall Family LP Telephone line':' RBI Ordinance Encroachment.Frrn.doc F:DataATYIOrdinINONOODEPW ORDINCA9523 The Kenneth A. Hall Family Limited Partnership. doc 2 PREPARED BY VIRGINIA BEACH CITY ATTORNEY'S OFFICE 4; "=". ,.. ) .,. w....,~ EXEMPTED FROM RECORDATION TAXES UNDER SECTION 58.1-81 l(c) (3) THIS AGREEMENT, made this d. S- day of A PR~\ l , 2005, by and between the CITY OF VIRGINIA BEACH, VIRGINIA, a municipal corporation, Grantor, "City", and THE KENNETH A. HALL FAMILY LIMITED PARTNERSHIP, a Virginia limited partnership, ITS ASSIGNS AND SUCCESSORS IN TITLE, and VIRGINIA W. CORNICK, HER HEIRS, ASSIGNS AND SUCCESSORS IN TITLE, "Grantee", even though more than one. WITNESSETH: That, WHEREAS, the The Kenneth A. Hall Family Limited Partnership, Grantee, is the owner of those certain lots, tracts, or parcels of land designated and described as Block 1 and Block 2, Jacksondale Subdivision, as shown on that certain plat recorded in the Clerk's Office of the Circuit Court of the City of Virginia Beach, Virginia in Map Book 55, at page 24 and being further designated and described as 3745 and 3757 Bonney Road, Virginia Beach, Virginia 23452, GPINS 1487-43-1975 and 1487-43-4791 (F/K/A 1487-43-4901); That, WHEREAS, Virginia W. Cornick is the owner and The Kenneth A. Hall Family Limited Partnership has a ground lease interest in that certain lot, tract, or parcel of land designated and described as Block 3, as shown on Map Book 2, page 51 recorded in the above- referenced Clerk's Office and being further designated and described as GPIN 1487-43-7783, located on Bonney Road, Virginia Beach, Virginia; GPINS No GPIN Assigned for Butternut Lane and Spruce Street Rights Of Way 1487-43-1975,1487-43-4791 (FIKIA 1487-43-4901) and 1487-43-7783 WHEREAS, it is proposed by the Grantee to construct and maintain 4" buried conduit for telephone lines and computer cables to house fiber optic cable and a telephone pedestal, "Temporary Encroachment", in the City of Virginia Beach; WHEREAS, in constructing and maintaining the Temporary Encroachment, it is necessary that the Grantee encroach into portions of existing City rights of way known as Butternut Lane and Spruce Street "The Encroachment Area"; and WHEREAS, the Grantee has requested that the City permit a Temporary Encroachment within The Encroachment Area. NOW, THEREFORE, for and in consideration of the premises and of the benefits accruing or to accrue to the Grantee and for the further consideration of One Dollar ($1.00), in hand paid to the City, receipt of which is hereby acknowledged, the City doth grant to the Grantee permission to use The Encroachment Area for the purpose of constructing and maintaining the Temporary Encroachment. It is expressly understood and agreed that the Temporary Encroachment will be constructed and maintained in accordance with the laws of the Commonwealth of Virginia and the City of Virginia Beach, and in accordance with the City's specifications and approval and is more particularly described as follows, to wit: Temporary Encroachments into The Encroachment Area as shown on those certain plats entitled: "ENCROACHMENT PLAT OF TELEPHONE LINE AND FIBEROPTIC CABLE ACROSS BUTTERNUT LANE VIRGINIA BEACH, VIRGINIA MAY 5, 2005," "ENCROACHMENT PLAT OF TELEPHONE LINE AND FIBEROPTIC CABLE ACROSS SPRUCE STREET VIRGINIA BEACH, VIRGINIA MAY 5, 2005," and "ENCROACHMENT PLAT OF TELEPHONE LINE AND FIBEROPTIC CABLE ACROSS BUTTERNUT LANE & SPRUCE STREET VIRGINIA BEACH VIRGINIA MA Y 5, 2005," copies of which are attached hereto as Exhibits "A", "B" and "C" and to which references are fIlade for a more particular description. 2 It is further expressly understood and agreed that the Temporary Encroachment herein authorized terminates upon notice by the City to the Grantee, and that within thirty (30) days after the notice is given, the Temporary Encroachment must be removed from The Encroachment Area by the Grantee; and that the Grantee will bear all costs and expenses of such removal. It is further expressly understood and agreed that the Grantee shall indemnify and hold harmless the City, its agents and employees, from and against all claims, damages, losses and expenses including reasonable attorney's fees in case it shall be necessary to file or defend an action arising out of the location or existence of the Temporary Encroachment. It is further expressly understood and agreed that nothing herein contained shall be construed to enlarge the permission and authority to permit the maintenance or construction of any encroachment other than that specified herein and to the limited extent specified herein, nor to permit the maintenance and construction of any encroachment by anyone other than the Grantee. It is further expressly understood and agreed that the Grantee agrees to maintain the Temporary Encroachment so as not to become unsightly or a hazard. It is further expressly understood and agreed that the Grantee must submit and have approved a traffic control plan before commencing work in The Encroachment Area. It is further expressly understood and agreed that the Grantee agrees that no open cut of the public roadway will be allowed except under extreme circumstances. Requests for exceptions must be submitted to the Highway Operations Division, Department of Public Works, for final approval. 3 It is further expressly understood and agreed that the Grantee must obtain a pennit from the Office of Planning Department prior to commencing any construction within The Encroachment Area. It is further expressly understood and agreed that prior to issuance of a right of way permit, the Grantee must post a bond or other security, in accordance with their engineer's cost estimate, to the Office of Planning Department. It is further expressly understood and agreed that the Grantee must obtain and keep in force all-risk property insurance and general liability or such insurance as is deemed necessary by the City, and all insurance policies must name the City as additional named insured or loss payee, as applicable. The Grantee also agrees to carry comprehensive general liability insurance in an amount not less than $500,000.00, combined single limits of such insurance policy or policies. The Grantee will provide endorsements providing at least thirty (30) days written notice to the City prior to the cancellation or termination of, or material change to, any of the insurance policies. The Grantee assumes all responsibilities and liabilities, vested or contingent, with relation to the Temporary Encroaclunent. It is further expressly understood and agreed that the Temporary Encroachment must conform to the minimum setbacks requirements, as established by the City. It is further expressly understood and agreed that the Grantee must submit for review and approval, a survey of The Encroaclunent Area, certified by a registered professional engineer or a licensed land surveyor, and/or "as built" plans of the Temporary Encroachment sealed by a registered professional engineer, if required by either the City Engineer's Office or the Engineering Division of the Public Utilities Department. 4 It is further expressly understood and agreed that the City, upon revocation of such authority and permission so granted, may remove the Temporary Encroachment and charge the cost thereof to the Grantee, and collect the cost in any manner provided by law for the collection of local or state taxes; may require the Grantee to remove the Temporary Encroachment; and pending such removal, the City may charge the Grantee for the use of The Encroachment Area, the equivalent of what would be the real property tax upon the land so occupied if it were owned by the Grantee; and if such removal shall not be made within the time ordered hereinabove by this Agreement, the City may impose a penalty in the sum of One Hundred Dollars ($100.00) per day for each and every day that the Temporary Encroachment is allowed to continue thereafter, and may collect such compensation and penalties in any manner provided by law for the collection of local or state taxes. IN WITNESS WHEREOF, The Kenneth A. Hall Family Limited Partnership, a Virginia limited partnership, has caused this agreement to be executed by Kenneth A. Hall, Managing General Partner, with due authority to bind said limited partnership, and Virginia W. Cornick, Grantee, has caused this Agreement to be executed by her signature. Further, that the City of Virginia Beach has caused this Agreement to be executed in its name and on its behalfby its City Manager and its seal be hereunto affixed and attested by its City Clerk. CITY OF VIRGINIA BEACH By CitY Manager/Authorized Designee of the City Manager (SEAL) ATTEST: 5 City Clerk THE KENNETH A. HALL F AMIL Y LIMITED PARTNERSHIP, a Virginia limited p rship, STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to.wit: Kenneth A. Hall Managing General Partner By i]¿1e../Íø';'-(~/ J.Cér~~ Virgiiria W. Cornick i I The foregoing instrument was acknowledged before me this day of , 2005, by DESIGNEE OF THE CITY MANAGER CITY MANAGERJAUTIIORIZED Notary Public My Commission Expires: STATE OF VIRGINIA CITY OF VIRGINIA BEACH, to-v.it: The foregoing instrument was acknowledged before me this day of , 2005, by RUTH HODGES SMITH, City Clerk for the CITY OF VIRGINIA BEACH. NotMy Public My Commission Expires: <5 <;."7<'ÆT.~ (")'>; 1 -- c r,~:' :n--v,~; ~;x.,,7Y 0';) iJll¡jfLÛC ~~{¡fA'7~W~"',,;,!,. (cr~ ". ~'-~.... '-" . fJC¡. 'oWo" , 2f'..... c.,/ TI1~ foregoÌ11g instrument was acknowleàged before me this ) day of ~, 2005. by Kenneth A. Hall, Managing General Partner, on behalf of THE KENNETH A. HALL FAMILY LIMITED PARTNER~HIP, a Virginia li,mited partnership. MüJwf (¡, J) ()1l~tflry' Notary" Public . My Commission Expires: STATE OF CITY/COUNTY OF M,rA/ie . to-wit: The foregoing instrument was acknowledged before me tiús a 7 ,.L, day of . AI";¡ . 2005. by Virginìa W. Cornick. - ~~~~ O:?-/d-8/0g "'""11, .' '. ~ t'Sr: 'I", . c: .' "" CL ~ ,<'/""'olW....~T~ ~ :":',~ Þ~"(-:' :...'" y".'",:, . :0';" ""'~, . ~ : :0 OF: X:,,'/: ::. \. ¿, .,.. /,~' 1 '. A.'...IIII"J'~\""<J $ ";.'.0 '. "" ..", )- ........., ~v ...'- -1 f1 y p\j ",.., " .... II "" My Commission Expires: APPROVED AS TO CONTENTS A?PROv"ED AS Tv LEGPL BY,; ", P~C~,!S'çy Þ~"D POKM 9Ú1lbU c , ~ NA1URE P w REa) 8!;+aif DEP ARTh1ENT ViaCi ~ /lIttJI/J& X:\Proj~\E.llGroac:hn'IcnI!I\AppliœnL'i~The Kmncth A. fbll F1II!IiJy LP Tdephone line: -IUI~( Encro8cbrnem.frm.dœ EXHIBIT "A" Ðll1Jlli"A~ ,.JØ . LOT 25 AL TON A. MILLER LOTS 24, 25. 26 & 27, BLOCK A GPIN: 1487-43-271' (08 362.9, PC /488) LOT 12 KENNETH A. HALL FAMILY L/MlffO PARTNERSHIP CPIN: 1487-43-479/ INST. No. 20040818013133'2 (OB 3605. PC 76) AREA= 2800 AC I./' I~t> ,,1 . .. + .¡/ . KENNETH A. HALL FAMIf. Y LlMlTEO PARTNERSHIP GPIN: /487-43-1975 (08 3606, PC 76) LOT 1,] (MBOI35. PC; 37) -- -- I" . - .~~ ."" lOT 21 -- +'Jo -- -- ~\~~I \\ \ -:Þ TELEPHONE LlN~ AND . FIBEROPTIC CA LE ENCROACHMEN ~ -.-l ~ 2'X2' FLAT VAULT BOX l' DEEP LOT 24 - +~. ENCROACHMENT PLAT OF TELEPHONE LINE AND FIBEROPTIC CABLE ACROSS BUTTERNUT LANE VIRGINIA BEACH. VIRGINIA MAY 5, 2005 . Landscape Architeeture . Plaruùng Suzveying . Engineering Environmental Sciences 5033 ROUSri: I)RlVJì, VIRCtNTA. BEACH, VA 23462-3708 PHONE (JS7) +90.926+ FAX (757) 4o9Q.lõ;¡.. PROJ. NO.: 00017H DATE: 5/05/05 SCALE: 1 "=40' EXHIBIT "B" EXH lß\1 \\B" ...~1> ~ ;.J ~~ . ' .\..1> --------------- 1> i u 1447 . ,.." . \.~ .¡). ~ . -X-ENNETH A- /jALL ,.I- ..", FAMIL Y LIMITED PARTNERSHIp GP;¡.I! /487-43-479/ INST.¡J.Nq. 200408180/.1/3.32 .,..~ .'>(£18 3606, PC 76) AREA= 2800 AC 1 .." t- ... . . I fir ~f .. I .) ,.I' .. ..'" \.1' . 14RC/NIA W. CORNICK GPIN: 1487-43-7783 LOTS 1-10 &: 12-17 (DB 3481, PC 440) (M80138, PC 37) LOT 3 LOT 4 'TELEPHONE UNE AND FJ8ERQP]C C4.BLE CROACHMENT LOT 5 -- --' 2 X2' FLAT VAULT BOX l' DEEP ENCROACHMENT PLAT OF III TELEPHONE LINE AND FIBEROPTIC CABl LandscapcArdtitemue .Planning ACROSS SPRUCE STREET i::~~~::7~ 5033 ROUSE DRIVR, '¡rRCYNrA !;lEACH, v A ::~3i08 mONB (7ãT) ..90-916+ FA.~ (751) f.90-~ VIRGINIA BEACH, VIRGINIA MAY 5, 2005 PROJ. NO.: 0OO17H DATE: 5/05/05 SCALE; 1"=40' EXHIBIT "C" EXH I 1 \I{/' 24 1-_. i ,-.""- . .. , 2'X2' VA~L T BOX-1' [DEEP , EXISTING GROUND 24 /---.--.. _._-~ I I I , ~ 8" :Ar .r~ 10'[ 01 FM I/) I cD i I , , , 8 E)(jS liNG' CROtJNO 2'X2' VAULT BOX-1' DEEP J 66.04" - 4" CONDUIT ¡ C"I FOR TELEPHONE LINE AND RBEROPTIC GABl ' ----~O fw A TER I I , 16 16 4.67' - 4" CONDUIT I FOR TELEPHONE LINE , AND FI8EROPì1C CABL I I I 0 I. 0 8n CI J 55 0 ~ i I OJ I I j i 0 . .-.- _...__J --_."_0."" ... .", 0 I ~ ~ ~ ~ ~ ~ " "- ~ ..... BUTTERNUT LANE SPRUCE STREET ENCROACHMENT PLAT OF . M A TELEPHONE LINE AND FIBEROPTIC CABLE Landscape Arclûtceture 'P1anni.ug ACROSS BUTIERNUT LANE Surveying.Engineering Environmental Sciences - & SPRUCE STREET 5033ROUSEDRIVE,V'lRGINIAImACF!JVA23~.3~S PHONE (757) 491J..9Z6i FAX; (1!i1) £SJO.Ø!»£ VIRGINIA BEACH, VIRGINIA MA Y 5, 2005 PROJ. NO.: 0O017H DATE: 5/05/05 SCALE: 1" = 50' " ,/ Butternut Lane CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance To Accept And Appropriate $507,998 In State, Federal, And Gift Fund Revenues To The FY 2004-05 Department Of Human Services Operating Budget To Provide Additional Mental Health, Substance Abuse, And Mental Retardation Services MEETING DATE: June 7, 2005 (J Background: The Department of Human Services requests City Council to accept and appropriate the following revenues totaling $507,998, made available subsequent to the adoption of the FY 2004-05 budget. The additional revenues will allow the Department of Human Services to continue meeting service needs of clients and families in the Mental Health/Substance Abuse and Mental Retardation Divisions. The additional 0.5 FTE, provided with new on-going Federal funding continuing into FY 2005-06 forward, will allow the Department of Human Services to provide expanded services in the PATH Program. The additional revenues are composed of the following: ~ $68,855 in Young Juvenile Offender Initiative Grant Funds ~ $4,700 in grant funding provided by the Alzheimer's Association ~ $8,000 in one-time State general funds for Disaster Preparedness PlanninglTraining ~ $8,676 in Federal Mental Health PATH funds ~ $208,268 in additional Medicaid Revenues as a result of Intennediate Care Facility- Mental Retardation (ICFMR) Cost Settlement Reviews ~ $106,843 in State Cost of Living Allowance (COLA) ~ $66,196 in additional self-pay client fees in Play and Leisure Skills Center (PALS) and Supported Living Programs (SLP) ~ $9,070 in Omnibus Budget Reconciliation Act (OBRA) Funds ~ $20,000 in grant funding provided by Knights of Virginia Assisting Citizens with Mental Retardation (KOVAR) ~ $7,390 in Mental Retardation Gift Funds (J Considerations: Notification regarding certain Federal, State, and Grant revenues were received subsequent to City Council's approval of the FY 2004-05 Operating Budget. The identified revenues were not included in the Department's FY 2004-05 Operating Budget and require appropriation. There are no local matches associated with any of these funds, and no additional City funds are required as a part of this request. (J Public Information: The initiatives funded with the additional revenues were discussed and approved by the Community Services Board at its regular meeting on March 31,2005. All other public information is handled through the Council agenda process. (J Alternatives: The additional funds enable the Department of Human Services to sustain and meet specific service needs and current operations without additional City funding. (J Recommendations: It is recommended that City Council approve the following: ~ Appropriation of $68,855 in Young Juvenile Offender Initiative Grant funds to provide Multi-Systemic Therapy Services to youth referred through the Juvenile Courts. þ> Appropriation of $4,700 in Alzheimer's Association Grant funding to provide respite reimbursement to families caring for members with Alzheimer's Disease. þ> Appropriation of $8,000 in one-time State funding to provide Department specific Disaster Preparedness Planning/Training. þ> Appropriation of $8,676 in Federal Mental Health PATH funding for a 0.5 FTE to provide training and professional development of outreach staff, and to begin PATH program expansion to serve homeless population with mental health and substance abuse problems. Funding for continuation of the additional 0.5 FTE is to be provided with additional Federal dollars in FY 2005-06 and beyond. þ> Appropriation of $208,268 in Medicaid Revenue to provide increased nursing services and day support services for clients in the Intermediate Care Facility, to purchase required medical supplies, and to serve the increased number of disabled Supported Living Program consumers in the community. þ> Appropriation of $1 06,843 in State Cost of Living Allowance (COLA) to offset previously unfunded inflationary increases of operating expenses in contracted manpower and supplies in the Mental Health/Substance Abuse and rvental Retardation Divisions. þ> Appropriation of $66,196 in additional client fees to provide funding for transportation services for persons served by the Play and Leisure Skills Center (PALS) and Supportive Living Programs (SLP), and increased costs of janitorial and security system maintenance services. þ> Appropriation of $9,070 in Omnibus Budget Reconciliation Act (OBRA) funds for the purchase of a wheelchair and medical equipment for a consumer. þ> Appropriation of $20,000 in Knights of Virginia Assisting Citizens with Mental Retardation (KOVAR) grant funding to purchase 10 computers and a variety of assistive software devices for Skillquest clients. þ> Appropriation of $7,390 in Mental Retardation Gift Funds for items in the Skillquest Memorial Garden. Attachments: Ordinance Recommended Action: Adopt Ordinance Submitting D,~p~e~g~~~:an Services City Manager/""""" ¡;./ ~ .JØU/ /I ~~ --, // 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 AN ORDINANCE TO ACCEPT AND APPROPRIATE $507,998 IN STATE, FEDERAL, AND GIFT FUND REVENUES TO THE FY 2004-05 DEPARTMENT OF HUMAN SERVI CES OPERATING BUDGET TO PROVIDE ADDITIONAL MENTAL HEALTH, SUBSTANCE ABUSE, AND MENTAL RETARDATION SERVICES 9 additional are funds from numerous WHEREAS, sources 10 available to the Department of Human Services to provide mental 11 health, mental retardation, and substance abuse services; 12 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY 13 OF VIRGINIA BEACH, VIRGINIA: 14 That $192,768 in additional state revenue is hereby 1. 15 accepted and appropriated to the FY 2004-05 Department of Human 16 Services budget to provide critical services for young juvenile 17 offenders and medically fragile adults with mental retardation, to 18 purchase a wheelchair and medical equipment for a' consumer, and to 19 provide preparedness specific department disaster 20 planning/training, with state revenue hereby increased accordingly. 21 That $8,676 in additional federal revenue is hereby 2. 22 accepted and appropriated to the FY 2004-05 Department of Human Services Budget for a 0.5 FTE to begin Mental Health PATH program expansion to serve the homeless population with mental health and substance abuse problems, with federal revenue hereby increased accordingly. 3. That $32,090 in Alzheimer's Association grant funds, Knights of Virginia Assisting Citizens with Mental Retardation grant funds, additional fund and Mental Retardation gift contributions are hereby accepted and appropriated to the FY 2004- 31 of to Services budget provide 05 Department Human respite 32 reimbursement for families caring for members with Alzheimer's 33 Disease, ten computers and a variety of assistive software devices 34 Skillquest the clients, and purchase items to for to serve 35 Skillquest Memorial Garden, with gift fund revenue hereby increased 36 accordingly. 37 That $208,268 in additional Medicaid Revenue and 4. 38 $66,196 in additional Self-Pay Client Fees are hereby accepted and 39 appropriated to the FY 2004-05 Department of Human Services budget 40 to provide services for medically fragile persons with Mental 41 Retardation at the Intermediate Care Facility, for persons with 42 Mental Retardation residing in Supported Living Homes, and for 43 family support services through Play and Leisure Skills Center, 44 with Medicaid revenue hereby increased according~y. 45 Tha t a o. 5 FTE , federally funded Clinician I 5. 46 position is hereby established in the FY 2004-05 Department of 47 Human Services budget. 48 Adopted by the Council of the City of Virginia Beach, 49 Virginia, on the day of , 2005. 50 Requires an affirmative vote by a majority of the members of City 51 Council. Approved As to Content: Approved As To Legal ] JJ; ß1 fbi City Attorney's Office ~ c. !hvv~A 7);1/3 Management Services CA9614 P&A/GG/ORDRES/DHS Budget.ORD R-3 May 26, 2005 CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance to Appropriate $36,351 from Cost Recovery Revenue and to Accept and Appropriate $6,253 from the Fire Department Gift Fund to the Fire Department's FY 2004-05 Operating Budget. MEETING DATE: June 7,2005 . Background: The Virginia Beach Fire Department receives income throughout the fiscal year for cost recovery of expenses incurred mitigating hazardous materials incidents, use of training facilities and instructors, and court ordered restitution for department expenses related to false calls and intentionally set fires. Each of these unanticipated revenues are placed in itemized revenue accounts to facilitate correct appropriation back into operating budgets and to enable historical evaluation of cost recovery efforts. The Virginia Beach Fire Department also receives gift funds. . Considerations: The requested appropriation of cost recovery funds totaling $36,351 will be apportioned back into the Fire Department's Operating Budgets for payroll, equipment/supplies and apparatus maintenance/fuel based on the average distribution of expenses for all relevant events and incidents during the fiscal year. The gift fund balance of $6,253 will be used to purchase livability items designated for specific stations, Operation Smoke Detector and special projects of the Life Safety Education program. . Public Information: Public Information will be handled through the normal Council agenda process. . Alternatives: Without appropriation of cost recovery funding, it would be difficult to support activities such as public private partnerships in training, and the Fire Department would be forced to estimate revenues during the annual budget process. Cost recovery is not a steady revenue stream and does not lend itself to incorporation into the budget in that manner. Appropriation of donated funds in this manner maintains accountability and assures that funds are used in a timely and appropriate manner. . Recommendations: Appropriate $36,351 from the designated cost recovery revenue sources into the Fire Department operating budget. Appropriate $6,253 from the Fire Department gift fund to facilitate designated expenditures. . Attachments: Ordinance Recommended Act. ion: Appropriate the requested ~nds 11 /J /J Submitting D~p~7n~Agency: Fire Department ~ ~ City Manager:r~ ~~ 1 2 3 4 5 6 7 BE 8 AN ORDINANCE TO APPROPRIATE $36,351 FROM COST RECOVERY REVENUE AND TO ACCEPT AND APPROPRIATE $6/253 FROM THE FIRE DEPARTMENT GIFT FUND TO THE FIRE DEPARTMENT'S FY 2004-05 OPERATING BUDGET IT ORDAINED BY THE CITY OF VIRGINIA THE COUNCIL OF BEACH/ VIRGINIA: 9 1) 10 appropriated That $36,351 in revenue cost recovery to the Fire FY 2004-05 Department's 11 Budget for reimbursement costs, with miscellaneous of various 12 revenue increased accordingly. 13 2) That $6,253 in additional gift fund revenue is hereby is hereby Operating 14 accepted and appropriated to the Fire Department's FY 2004 - 05 15 Operating Budget to support several fire programs with gift fund 16 revenue increased accordingly. 17 Adopted 18 Virginia on the by Council Virginia the of the City of day of , 2005. Approved As to Content: Approved As To Legal Sufficiency: ~ c Il~ ~Ò;4ß Management Serviées Beach, MJ City Attorney/s Office CA9629 PA/GG/ORDRES/Fire Dept. Budget Ord R-2 May 26, 2005 CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance To Appropriate $799,237 In State And Fee Revenues To The FY 2005-06 Department Of Human Services Operating Budget To Provide Additional Mental Health And Substance Abuse Services MEETING DATE: June 7, 2005 0 Background: The Department of Human Services requests City Council to approve 8.0 additional FTEs and appropriate revenues totaling $799,237, made available subsequentto the adoption of the FY 2005-06 budget. The breakdown of the funding is as follows: $173,109 is one-time state general fund revenue, $480,128 is state Supreme Court and Medicaid revenue, and $146,000 is in fee revenue. The breakdown of the 8.0 additional positions is as follows one Psychiatrist, one Clinician IV, two Clinician II, four Clinician I. The additional revenue and positions will allow the Department of Human Services to expand the use of the Recovery Center to provide critical crisis services to persons with co-occurring substance abuse and mental health disorders, requiring medically monitored detoxification, and intensive emergency crisis stabilization and intervention. Providing additional Recovery Center services will enable the department to close the gap in services for persons who are detained for their own safety, as well as the community's safety. 0 Considerations: There is a shortage of available psychiatric beds in Hampton Roads, especially for consumers with co-occurring disorders requiring emergency, voluntary, and Temporary Detention Order (TOO) admissions. Providing medically monitored detoxification and intensive emergency crisis stabilization and intervention services at the Recovery Center will eliminate individuals in psychiatric crisis from being held in limbo in police cars, emergency rooms, and/or jails, because the services are not available. The Recovery Center is equipped to manage an expanded role in helping individuals in crisis with the addition of the appropriate professional staff and minor facility modifications. As part of this request, the Recovery Center's new initiative does not require additional City general fund appropriations, and start-up funding is provided with state general fund revenue not included in the Department of Human Services FY 2005-06 Operating Budget. 0 Public Information: This initiative was discussed and approved by the Community Services Board at its regular meeting on March 31,2005. All other public information is handled through the Council agenda process. 0 Alternatives: The additional funding enables the Department of Human Services to meet specific and pressing service needs. Without the support of State, Medicaid, and Fee revenues, the services are not provided. 0 Recommendations: Approve the proposed appropriation. Attachments: Ordinance Recommended Action: Adopt Ordinance Submitting Department/Agency: Human Services City Manager: ~ ¿: ~ 20 21 22 23 24 25 26 27 1 2 3 4 5 6 7 AN ORDINANCE TO APPROPRIATE $799,237 IN STATE AND FEE REVENUES TO THE FY 2005-06 DEPARTMENT OF HUMAN SERVICES OPERATING BUDGET TO PROVIDE ADDITIONAL MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA 8 BEACH, VIRGINIA: 9 1. That $799,237 is hereby appropriated to the FY 2005- 10 06 Department of Human Service Operating Budget to provide critical 11 crisis services to persons with co-occurring substance abuse and 12 mental disorders, requiring medically monitored detoxification and 13 intensive emergency crisis intervention and stabilization, with the 14 following revenue sources hereby increased accordingly: 15 a. $173,109 in one-time state general fund revenue. 16 b. $480,128 in State Supreme Court and Medicaid revenue. 17 c. $146,000 in additional fee revenue. 18 2. That 8.00 full-time positions are hereby established 19 in the FY 2005-06 Department of Human Services budget. 3. That the expanded Recovery Center program shall be evaluated at the end of FY 2005-06 and FY 2006-07 for self- sufficiency, sustainability, and non-reliance on City general fund revenue. Adopted by the Council of the City of Virginia Beach, Virginia, on the day of , 2005. Requires an affirmative vote by a majority of the members of City Council. Approved As to Content: CA9630 pa/gg/ordres/mental health svcs ord R-l June 1, 2005 Approved As To Legal Sufficiency: ~£~e CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance to Accept and Appropriate $5,000 in Gift Fund Revenue to the FY 2004-05 Department of Public Libraries Operating Budget to Replace Conference Room Chairs in the Central Library MEETING DATE: June 7, 2005 0 Background: Virginia Beach Public Library received a cash donation of $5,000 from the Friends of the Virginia Beach Library for purchasing chairs at the Central Library. 0 Considerations: The Central Library opened in January 1988. It is one of the flagship buildings for the City of Virginia Beach, often identified as a destination for international and corporate visitors. The current conference room seating dates back to 1988 with the opening of the building, and the majority of the chairs are stained and broken beyond repair. City staff frequently utilizes the 15-seat conference room for meetings and trainings. For example, in a recent week a total of 15 separate meetings were conducted in the conference room. 0 Public Information: Public information is handled through the Council agenda process. 0 Alternatives: The additional funding enables the Virginia Beach Department of Public Libraries to meet pressing needs. 0 Recommendations: Approve the proposed appropriation. Attachments: Ordinance Recommended Action: Adopt Ordinance ~' Submitting ~~~~~AgenCY: Virginia Beach Department of Public Libraries :r City Manager~ "-' fr- 1 2 3 4 5 6 7 AN ORDINANCE TO ACCEPT AND APPROPRIATE $5,000 IN GIFT FUND REVENUE TO THE FY 2004-05 DEPARTMENT OF PUBLIC LIBRARIES OPERATING BUDGET TO REPLACE CONFERENCE ROOM CHAIRS IN THE CENTRAL LIBRARY BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA 8 BEACH, VIRGINIA: 9 That $5,000 in additional gift fund revenue from the 10 Friends Virginia is hereby accepted and Beach Library of 11 appropriated to the FY 2004-05 Department of Public Libraries 12 budget to replace conference room chairs, with gift fund revenue 13 hereby increased accordingly. 14 Adopted by the Council of the City of Virginia Beach, 15 Virginia, on the , 2005. day of 16 Requires an affirmative vote by a majority of the members of City 17 Council. Approved As to Content: Approved As To Legal Sufficiency: (jJ ~ Æ. NnJ City Attorney's Office L c. T1~:;;" ¡.~ Ù/l-ß Management Services CA9626 PA/GG/ORDRES/Library Conf Room Chairs.Ord R-2 May 25, 2005 CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance to Revise Categorical Appropriations for the School Operating Fund and Amend the City's FY 2005-06 Operating Budget to Appropriate $4,298,079 in Additional Revenue MEETING DATE: June 7, 2005 . Background: As a consequence of the reduced real estate tax rate adopted by City Council on May 10, 2005, Schools were required to reduce the School Board approved budget by $23,040,530. On May 17, 2005, the School Board adopted a Budget Resolution to reconcile the funding provided by City Council on May 10, 2005 and revise the categorical expenditure appropriations. The School Board also requests additional appropriations in the amount of $4,298,079 for grants and other special revenue funds for FY 2005-06. . Considerations: In view of State and Federal requirements, additional demand for space and operations, the strategic plan, priorities, expectations, competitive compensation for employees, and the best educational interests of its students, the School Board requests City Council approval of-the following changes: Appropriation School Operating School Operating Difference - Adopted Category Fund Adopted May Fund Recommended Máy 10, 2005 vs. 10,2005 by City May 17,2005 by Recommended May Council School Board 17,2005 Appropriations Instruction $493,605,781 $477,897,715 -$15,708,066 Administration, 21,448,183 20,913,234 -534,949 Attendance and Health Pupil Transportation 28,047,045 26,058,974 - I ,988,071 Operations and 82,351,757 77,542,313 -4,809,444 Maintenance City Council -23,040,530 23,040,530 Reduction Total School $602,412,236 $602,412,236 $0.00 Operating Fund Additional Revenue to be appropriated consists of $4,105,390 from other local sources such as charges for services, interest, and admissions; $123,683 in additional state revenue; and an additional $69, 006 in other revenue as displayed in table below: School Board Council adopted Resolution ProQram Summary Mav 10, 2005 May 17, 2005 Difference School Grant Fund $59,283,886 $59,467,672 $183,786 Athletic 4,034,925 4,277,656 242,731 Communication Tower Technology 1,250,000 1,250,000 0 Food Services 22,754,582 22,754,582 o School Instructional Technology 4,887,320 6,636,000 1,748,680 School Vending Operations 1,720,000 1,751,000 31,000 School Textbook Fund 6,995,974 9,087,856 2,091,882 Total Grants and Other Funds $100,926,687 $105,224,766 $4,298,079 School Board Council adopted Resolution Fundina Summary Mav 1O, 2005 Mav 17, 2005 Difference Federal Grants $42,580,705 $42,580,705 $0 State Grants 13,630,762 13,814,548 183,786 Required Local Match 3,072,419 3,072,419 o Other Funds Fees for Service, Interest, Admission, 18,694,202 22,799,592 4,105,390 Fund Balance 9,852,124 9,921,130 69,006 State 3,470,369 3,410,266 -60,103 Federal 9,626,106 9,626,106 o Total Grants and Other Funds $100,926,687 $105,224,766 $4,298,079 . Public Information: Public information will be handled through the normal Council agenda process. . Alternatives: None . Recommendations: It is recommended that the City Council amend the Fiscal Year 2005-06 Operating Budget to reflect the requested modifications to the School Board's Fiscal Year 2005-06 Operating Budget. . Attachments: School Board Resolution dated May 17, 2005 Ordinance Recommended Action: Submitting D~P%n2gency: School Board Resolution City Manager¡v~ b ~ 25 26 27 28 1 2 3 4 5 6 AN ORDINANCE TO REVISE CATEGORICAL APPROPRIATIONS FOR THE SCHOOL OPERATING FUND AND AMEND THE CITY'S FY 2005-06 OPERATING BUDGET TO APPROPRIATE $4,298,079 IN ADDITIONAL REVENUE 7 WHEREAS, the City's FY 2005-06 Operating Budget as 8 approved by City Council on May 10, 2005, required the Schools 9 2005-06 by Operating the Schools' Budget reduce FY to 10 $23,040,530; and 11 $4,298,079 in additional state and local WHEREAS, 12 funds are available to the Virginia Beach City Public Schools 13 for grants and other special purposes; and 14 resolution to categorical revise the WHEREAS, a 15 appropriations in the School Operating Fund and to appropriate 16 additional funds to the Schools grant and other special revenue 17 funds was approved by the School Board on May 17, 2005. 18 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE 19 CITY OF VIRGINIA BEACH, VIRGINIA: 20 1. That the City Council reduction of $23,040,530 is 21 hereby allocated to the following categories in the FY 2005-06 22 School Operating Budget: 23 (a) appropriations to the Instruction category are 24 decreased by $15,708,066, resulting in a total appropriation of $477,897,715; (b) appropriations to the Administration, Attendance and Health category are decreased by $534,949, resulting in a total appropriation of $20,913,234; 29 appropriations Pupil Transportation (c) to the 30 category are decreased by $1,988,071, resulting in a total 31 appropriation of $26/058/974; and 32 (d) appropriations to the Operations and Maintenance 33 category are decreased by $4,809,444, resul ting in a total 34 appropriation of $77/542/313. 35 That $4/105,390 in additional local revenue, 2. 36 $123,683 in additional state revenue, and $69,006 in other 37 2005-06 School hereby appropriated to the FY revenue are 38 following in following Budget, the funds the to manner: 39 $183,786 to the School Grants Fund, $242,731 to the School 40 $1,748,680 to Athletic Special Fund, the School Revenue 41 Instructional Technology Fund, $31/000 to the School Vending 42 Operations Fund, and $2,091,882 to the School Textbook Fund. 43 Local and state revenue are increased accordingly. 44 Adopted by the Council of the City of Virginia Beach, 45 Virginia, on the , 2005. day of 46 Requires an affirmative vote by a majority of the members of 47 City Council. Approved As to Content: J}[)í~(l- ~ Management Servlces CA9627 PA/GG/ORDRES/Revised School Budget ORD R-3 May 31, 2005 BUDGET RESOLUTION WHEREAS, the mission of the Virginia Beach City Public Schools, in partnership with our entire community, is to ensure that each student is empowered with the knowledge and skills necessary to meet the challenges of the future; and WHEREAS, the School Board has adopted a comprehensive strategic plan and school improvement priorities to guide budgetary decisions; and WHEREAS, the School Board has studied the recommended School Operating Budget in view of state and federal requirements, additional demands for space and operations, the strategic plan, priorities, expectations, competitive compensation for employees and the best educational interests of its students; and WHEREAS, the total funds ~vailab1e for FY 2005/06 from the City of Virginia Beach to Virginia Beach City Public Schools under the Revenue Sharing Policy after the real estate rate reduction is $327,223,360; and WHEREAS, these funds are to be used for school Debt Service payments, cash funding of the Capital Improvement Programs (CIP), Operating Budget Support; and WHEREAS, the debt service payment is estimated to be $40,912,433 leaving a balance of $286,310,927 to allocate between the Operating Budget and the Capital Improvement Program; now, therefore, be it RESOLVED: That the $286,310,927 be allocated as follows: $ 268,713,519 to the Operating Budget, and $ 17,597,408 to the Capital Improvement Program (CIP); and be it further RESOLVED: That the Virginia Beach City School Board requests a categorical appropriation of $ 602,412,236 for FY 2005/06 from the City Council of Virginia Beach for th~ 2005/06 - 2006-07 Biennial School Operating Budget, as outlined by category: Instruction $ 477,897,715 Administration, Attendance and Health 20,913,234 Pupil Transportation 26,058,974 Operations and Maintenance 77,542,313 and be it further RESOLVED: That the Virginia Beach City School Board requests an appropriation of $105,224,766 for special grants, and other special revenue funds, for the 2005-2006 fiscal year; and be it further RESOLVED: That a copy of this resolution be spread across the official minutes of this Board, and the Clerk of the Board is directed to deliver a copy of this resolution to the Mayor, each member of City Council, the City Manager, and the City Clerk. Adopted by the School Board this 17th day of May, 2005 SEAL Daniel D. Edwards, Chairman Attest: Dianne Page Alexander, Clerk of the Board .. IRGINIA BEACH CITY PUBLIC SCHOOLS AHEAD OF THE CURVE SCHOOL BOARD Daniel D. Edwards Chairman District 1 - Centerville 1513 Beachview Drive VA Beach, VA 23464 495-3551 (h). 717-0259 (cell) Sandra Smith-Jones Vice Chairman District 2 - Kempsville 705 Rock Creek Court VA Beach, VA 23462 490-8167 (h) Rita Sweet Bellitto At-Large P.O. Box 64909 VA Beach, VA 23467 418-0960 (h) Jane S. Brooks District 6 - Beach 721 Hilltop Road VA Beach. VA 23454 425-1597 (h) Emma L. "Em" Davis District 5 - Lynnhaven 1125 Michaelwood Drive VA Beach, VA 23452 340-8911 (h) Edward F- Fissinger, Sr. At-Large 412 Becton Place VA Beach, VA 23452 486-4567 (h) Dan R. Lowe District 4 - Bayside 4617 Red Coat Road VA Beach. VA 23455 490-3681 (h) Michael W. Stewart District 3 - Rose Hall 105 Brentwood Court VA Beach, VA 23452 498-4303 (h) . 445-4637 (w) Arthur T. Tate At-Large 1709 Ladysmith Mews VA Beach, VA 23455 460,5451 (h) Carolyn D. Weems At-Large 1420 Claudia Drive VA Beach, VA 23455 464-6674 (h) Lois S. Williams, Ph.D- District 7 - Princess Anne 2532 Las Corrales Court VA Beach, VA 23456 233-0891 (w) SUPERINTENDENT Timothy R. Jenney, Ph.D. 2512 George Mason Drive VA Beach. VA 23456 263-1007 May 24, 2005 The Honorable Meyera Oberndorf, Mayor Members of City Council City of Virginia Beach Municipal Center Virginia Beach, VA 23456 jir-¡ ~: ",r,r- :", i...: Dear Mayor Oberndorf and Members of City Council: The Virginia Beach public schools' operating budget with $602 million for fiscal year 2005-2006 was approved by the School Board on Tuesday, May 17. This spending plan reflects a $23 million reduction from the proposal originally submitted to City Council in March. While the School Board understands and appreciates City Council's 'determination to roll back the real estate tax because of its commitment to provide the citizens of this city much needed relief from rising real estate assessments, we feel that Council should understand exactly how the school system executed this reduction. You need to know what was given up, what won't be accomplished, and what we will be accomplishing within the new budgetary parameters. Before I outline this specifically, I feel it important that we clarify a key point. Even with the cut, Virginia Beach City Public Schools' operating budget will increase $26.7 million - $14.4 million from the state and $12.3 from the City. This fact has prompted some to ask: If our budget is increasing $26.7 million, why can't that amount or most of it be dedicated to preserving the 7 percent salary increase originally proposed by the School Board? In answer, in a school system of this size each 1 percent given in a salary increase requires an outlay of $4.1 million. Even if we dedicated all $26.7 million toward the salary increase, that wouldn't pay the bill for a 7 percent increase. Salary increase aside, it will also cost another $4 million to increase the employee health care subsidy as originally planned, and still another $4 million to address the increase in the Virginia Retirement System (VRS) rate: As you can see, it will take almost all of the $26 million increase to give employees a reasonable raise, adjust their health care subsidy to attempt to minimize disparity with the city and underwrite the increased costs VRS is implementing. In summary, there was very little additional discretionary money left over to address other pressing needs, such as the highly inflationary costs of fuel, for example. School Administration Building. 2512 George Mason Drive. P.O. Box 603B . Virginia Beach. VA 23456-0038 www.vbschools.com The Honorable Meyera Oberndorf, Mayor Members of City Council May 24, 2005 Page 2 of 3 When the School Board sent its initial budget proposal to City Council in March, it contained some very ambitious programs designed to take Virginia Beach City Public Schools further down the road to world class status. These programs included a class size reduction initiative at the fourth and fifth grade level. We proceeded in this manner because the state's K-3 initiative has resulted in smaller class sizes in the lower primary grades and it was our collective feeling, supported by research, that it would be beneficial to extend that reduction to grades four and five. Other initiatives in that original budget included: improved baselines to provide an adequate replacement cycle for buses and vehicles, office equipment and musical instruments; additional security positions for after school high school activities, bus drivers and special education teacher assistants; an increase in allocations to schools for additional supplies; and an increase in the maintenance and ground services areas. Obviously, the elimination of $23 million mandated that the School Board revisit the budget. The end result of that discussion was a decision to trim the recommended employee raise from 7 percent to 4.5 percent of the employees' base salaries by reducing the amount of employer support of health insurance premiums. The resulting increase in the healthcare subsidy was reduced from $4,430 proposed in March to $4,100 - an increase of only 6.4 percent. The only enhancements to programs for children that were retained in the new operating budget were the Extended Day Program at Bettie F. Williams and Newtown Road elementary schools and establishment of a Global Studies and World Languages Academy at Tallwood High School. The Board retained these two initiatives because it believes both represent important ways to enhance learning at the elementary level and student engagement at the high school level. As you may be aware, there is now significant discussion at the national level on high school reform. We feel we are ahead of the curve in this regard with our seven high school academy programs designed to create opportunities that better serve our students in preparation for college and even a desired career field. The Extended Day Program, developed with collaboration with Parks and Recreation, will serve the two elementary schools that have the highest number of school children in the free and reduced price lunch. All other program improvements had to be discarded. The current funding level cannot provide the extra teaching positions needed for a class size reduction initiative. It cannot provide the additional specialty positions-special education teaching assistants, psychologists, social workers and an audiologist-- that were originally included to meet some of the needs that children are now bringing to school. It cannot accommodate the additional security assistants requested for after school activities at the high schools. It cannot accommodate the augmentation of baselines for buses, vehicles, musical instruments and other equipment. We will once again be forced to rely on year-end monies to accomplish that goal, which we all realize is not the best way to do business. The Board acknowledges that a philosophy of fiscal conservatism is prevalent in this community. Consequently, there are those who feel quite strongly that the operating budget of the city government and its school system should support that desire. In other words, they voice the opinion that little or no growth should take place in the operating budgets. Citizens express this in language that stresses "priorities," "tough choices," and "streamlining." The School Board does have a responsibility to its taxpayers and we understand the perception that in an era of declining enrollment our needs should reflect that trend. However, there is wisdom in strategic investment. Virginia Beach is a better city because of your commitment to intelligently leveraging your investments. The The Honorable Meyera Oberndorf, Mayor Members of City Council May 24, 2005 Page 3 of 3 School Board strongly believes there is also wisdom in consciously choosing to expand your per pupil expenditure - beyond the current level that finds Virginia Beach ranking dead last in Hampton Roads and 45th in the state. However, your school system operates under very different conditions. With personnel costs requiring 85 percent of the school operating budget (as compared to less than 50 percent of the City operating budget), it is virtually impossible to provide the quality of programs and services the citizens have come to expect from the school system without increases in salaries and benefits for those who provide and support those programs and services. We maintain recurring replacement that should be in the operating budget through judicious use of reversions and actual over budget funds that must be requested to be reprogrammed back to us. Our capital needs just can't be met. We demonstrate over and over that Virginia Beach children are coming to us with more needs than ever before as witnessed by a rising special education population and a rising number of children on free and reduced price lunch. We explain constantly that we are operating in an environment of increasing federal and state regulation that increases costs, be that regulation the Standards of Quality, the Standards of Learning or No Child Left Behind. Virginia Beach City Public Schools has provided this city a worthy return on its investment and this fact should be taken into account. We look forward to working with our city government more strategically in fiscal year 2005-2006 as we both strive to ensure our children stay "Ahead of the Curve. Sincerely, LLR~~ Daniel D. Edwards School Board Chairman Attachment CC: Members, School Board, Virginia Beach City Public Schools Dr. Timothy R. Jenney, Superintendent, Virginia Beach City Public Schools '-PI1fr. James K. Spore, City Manager, City of Virginia Beach CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: Annual Permit Renewal for Area Private and Non-Profit EMS Organizations MEETING DATE: June 7,2005 . Background: Section 10.5-2 of the City code requires renewal of all existing emergency medical services agency permits that are issued throughout the year to the area's private and non-profit organizations operating emergency medical services agencies or vehicles within the city limits. Annual renewal begins July 1. of each year and expires June 30 of the following year. Six emergency medical services agencies are requesting renewal to continue their operations within the City of Virginia Beach providing those levels of care currently authorized. . Considerations: The following applications have been received and processed by the Department of Emergency Medical Services for the operation of basic and advanced life support agencies: Eastern Shore Ambulance Service, Lifeline Ambulance Service, Children's Hospital of the King's Daughters, Network Medical Systems, Nightingale Regional Air Ambulance Service and Medical Transport. During the previous twelve months, the private emergency medical services agencies performed non-emergency interfacility transports to include both basic and advanced life support calls. . Public Information: The public will be notified of the pending action via the Council Agenda as printed in the Beacon. . Alternatives: This is an annual administrative action. Failure to renew permits would halt all non-emergency medical transport services within the City. Dozens of patients daily would be without transportation. This is not a function provided by the City's volunteer rescue squads. Recommendations: The Department of Emergency Medical Services recommends approval of all permit applications. . . Attachments: Permit Applications Recommended Action: Approval Submitting Departmen Agency: ~)t(¡ 1.J. ') ~ partment of Emergency Medical Services City Manager: CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Eastern Shore Ambulance VIRGINIA OFFICE OF EMS AGENCY NUMBER: EXPIRES: VIRGINIA BEACH AGENCY CLASSIFICATION: ALS Ground Transport (N on- Emergency- Unrestricted and Emergency-Restricted) ADDRESS: P.O. Box 6 8426 Sugarhill Lane Sanford, VA 23426 PHONE: 787 -824-5858 PRESIDENT: Dennis Taylor VICE PRESIDENT: Margaret A. Taylor NUMBER OF PERMITTED VEHICLES BY TYPE: COMMENTS: Does your agency comply with the minimum requirements as set forth in the Rules and Regulations of the Board of Health Commonwealth of Virginia Governing Emergency Medical Services 1990 as amended? E3'fËS oNO .~,~ ~. 1 ----... /Ú-z. CE{J ': 1- - Name!Title 1/ t¡/%/I>- Date CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Nightingale Regional Air Ambulance VIRGINIA OFFICE OF EMS AGENCY NUMBER: 509 EXPIRES: r~' Air Ambulance (Emergency-Restricted) ¿?d-d "" VIRGINIA BEACH AGENCY CLASSIFICATION: ADDRESS: 600 Gresham Drive Norfolk, VA 23507 PHONE: 668-2500 PRESIDENT: David Bernd MANAGER: Kathy Colantuono .,.----. NUMBER OF PERMITTED VEHICLES BY TYPE: . ~ COMMENTS: Does your agency comply with the llÚnimum requirements as set forth in the Rules and Regulations of the Board of Health Commonwealth of Virginia Governing Emergency Medical Services 1990 as amended? " YES ~~ DNO ~ z.J/J~~;) Date CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Network Medical VIRGINIA OFFICE OF EMS AGENCY NUMBER: CD8{¡. ~ EXPIRES: OLf/ O~ VIRGINIA BEACH AGENCY CLASSIFICATION: ALS Non-transport ADDRESS: 1533 Technology Drive Chesapeake, Va 23320 PHONE: 757-285-3236 PRESIDENT: N orman Poole VICE PRESIDENT: Susan Poole NUMBER OF PERMITTED VEHICLES BY TYPE: I !lmðiJ{,/lNCC- COMMENTS: Does your agency comply with the minimum requirements as set forth in the Rules and Re2Ulations of the Board of Health Commonwealth of Virs!inia Governin2 Emer2encv Medical Services 1990 as amended? -»ÊS 0 NO -/~af~( ;:f?C ø:~' ¿J~/is Date CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Children's Hospital of the King's Daughters VIRGINIA OFFICE OF EMS AGENCY NUMBER: 315 EXPIRES: VIRGINIA BEACH AGENCY CLASSIFICATION: ALS Ground Transport (Inter-facility Emergency and Non-emergency) ADDRESS: 601 Children's Lane Norfolk, VA 23507 PHONE: 668-7453 MANAGER: Roger Vaughan NUMBER OF PERMITTED VEHICLES BY TYPE: :3 61?ol,)NÞ AMBül.ÅNt..E - A\...$ COMMENTS: ADDITlON~ \- CbN-rN.--r PER.'SON .. c.t-\R\$-rOPHe12- CANNoN OPeRÞo-\ðN$ Coo~t::>\N Þ<íoR-. (0) bbg-'13'-Jß (p) "1'1'5-31'\0 Does your agency comply with the minimum requirements as set forth in the Rules and Re2ulations of the Board of Health Commonwealth of Vir2inia Governin2 Emer2encv Medical Services 1990 as amended? 01,)12-. ~c..."'< C-6MP\...\&S Z 't1R,ErIN I Å ~ EM ~ Ræ;-Gt.'LA-nOÑS I 2. .....¡^C-- 5"-3 1 €:"ffEt,.."-1 '" ~ 'JÎ\N. ~S I 'Z.CO"3. . DYES ~~~_/ NamelTitle t)Ft-R.A""ð"'¡~ Coo£DNAro~ Date A ~ 11- 1'-1. 2f)() 5 , / ~' I ,\ ! ,'> ' , t- CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Medical Transport VIRGINIA OFFICE OF EMS AGENCY NUMBER: 308 EXPIRES: VIRGINIA BEACH AGENCY CLASSIFICATION: ALS Ground Transport (Non-emergency - Unrestricted) and Emergency-Restricted) ADDRESS: 5792 Arrowhead Drive, Suite 200 Virginia Beach, V A 23462 PHONE: 671-9302 PRESIDENT: Donald Jellig MANAGER: Russell Blow NUMBER OF PERMITTED VEHICLES BY TYPE: COMMENTS: Does your agency comply with the minimum requirements as set forth in the Rules and Re1!ulations of the Board of Health Commonwealth of Vir2Ïnia Governin1! Emer1!encv Medical Services 1990 as amended? ~YES ONO ------/ . / ~ ..- , - /7---/-"7/ C_---) --------- ¿- .~/-- '-/ V ..",::;--- /.-- /7 I1r~ D ~ Date :...--- -- NamelTitle CITY OF VIRGINIA BEACH DEPARTMENT OF EMERGENCY MEDICAL SERVICES EMS AGENCY PERMIT RENEWAL APPLICATION AGENCY NAME: Lifeline Ambulance Service, Inc. VIRGINIA OFFICE OF EMS AGENCY NUMBER: EXPIRES: VIRGINIA BEACH AGENCY CLASSIFICATION: ALS Ground Transport (N Oll- Emergency-Unrestricted and Emergency-Restricted) ADDRESS: 310 Bell Road Christiansburg, VA 24073 PHONE: 540- 38-2-1044 PRESIDENT: James C. Jones, Jr. VICE PRESIDENT: Ch.p De-c.k~ NUMBER OF PERMITTED VEHICLES BY TYPE: --t:f4'/: :2 ? ~b.. (~ COMMENTS: Does your agency comply with the minimum requirements as set forth in the Rules and Re2Ulations of the Board of Health Commonwealth of Virginia Governi..!YLEmergency Medical Services 1990 as amended? )eYES ~# c¡~ :JJ øc Name/Title DNO {/.<c ~ ¡? ~ Ie C>ð S:/~/1o J Da~ / CITY OF VIRGINIA BEACH AGENDA ITEM ITEM: An Ordinance Authorizing One Additional Full-Time Position and Eliminating Two Part-Time FTE's in the FY 2005-06 Operating Budget of the Library Department to Stabilize Staffing at the Kempsville Library MEETING DATE: June 7, 2005 . Background: Maintaining hours of operation, increasing customer needs and difficulties in filling part-time positions at the Kempsville Area Library have caused Library management to closely examine the efficiency and effectiveness of that Library's staffing structure. Historically, the Library Department has experienced difficulty in filling part-time Information Specialist positions. We have employed several recruiting methods to attract applicants, and we still have to advertise and interview for the positions several times to hire qualified candidates. Currently, we have two part-time Library Information Specialist I (LIS I) vacancies at the Kempsville Area Library. The two employees who had the positions were also public school employees who could only work during the evening. They were unable to participate in staff meetings or attend City and Library training sessions. Because of their schedules, they could not plan and deliver library programs and bibliographic instruction classes or serve on Library or City committees. . Considerations: The continuous vacancies have placed a strain on maintaining customer services and hours of operation. New patron registrations at the Kempsville Area Library are up 13%. Renovation of the Kempsville Library is currently underway. Conversion of the two part-time positions to one full-time position will augment the organization of the Library's staff structure after renovation, especially in light of new and enhanced services being provided following the renovation. The full-time position increases the Library's capacity to implement this vision. The work schedule would allow full participation in teamwork, programming, training, and staff meetings. To stabilize the staffing at the Kempsville Library, the Library Department would like to convert the two vacant Library Information Specialist I positions to one full-time permanent position in the Library Department's FY 2005-06 Operating Budget. Over the five-year period from FY 2005-06 through FY 2009-10, the savings to the City from this conversion is expected to be approximately $4,600. . Public Information: Public information will be handled through the normal City Council agenda process. . Alternatives: The Library Department has evaluated various options to bring stability to staffing at the Kempsville Area Library and feels that this request to convert the two part- time positions to one full-time position represents the greatest benefit to the Library with the least impact on the remainder of the library system. No other options are available within the Department's current resources to provide the full-time position being requested. . Recommendations: It is recommended that City Council approve this request to convert two part-time positions to one full-time permanent position for the Kempsville Area Library. . Attachments: Ordinance Recommended Action: Approval of ordinance Submitting ~~p'2e7Agency: Library Department City Manage~-u. '-'~ ~ 1 2 3 4 5 6 AN ORDINANCE AUTHORIZING ONE ADDITIONAL FULL-TIME POSITION AND ELIMINATING TWO PART-TIME FTE's IN THE FY 2005-06 OPERATING BUDGET OF THE LIBRARY DEPARTMENT TO STABILIZE STAFFING AT THE KEMPSVILLE LIBRARY 7 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF VIRGINIA BEACH, 8 VIRGINIA: 9 1. That full-time Information I Specialist Library one 10 position is part-time Library Information added and to, two 11 Specialist positions eliminated 2005-06 from, the FY I are 12 Operating Budget of the Library Department to stabilize staffing at 13 the Kempsville Library. 14 2. That this ordinance shall be effective on July 1, 2005. 15 Adopted by the Council of the City of Virginia Beach, Virginia 16 on the day of 2005. APPROVED AS TO CONTENT APPROVED AS TO LEGAL SUFFICIENCY ~ L /J~ /-ov})Aß Department of Mana~ement Services ~Æ.~¡ Clty Attorney's Office CA9625 PA/GG/ORDRES/Kemps. Library Staffing ORD R-1 May 24, 2005 K UNFINISHED BUSINESS 1. NEW BUSINESS M. ADJOURNMENT PAGE 2 CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I M B L DATE: May 24, 2005 C E S L D C M R C A W I J L A N R H N I E D 0 A D D E M U L W Z Y N N D 0 E I E S 0 AGENDA E E E A 0 R V D V 0 0 ITEM # SUBJECT MOTION L R S N X F E T A N D VOTE b. Contemporary Art Center ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A CONSENT c. Dolphin Run Condominium ADOPTED, BY 8-0 Y Y Y A Y A Y Y Y Y A Association, Inc at 3rd St and CONSENT B Atlantic Ave S T A I N E D d. C.B.M. Co. tla SCHOONER INN ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A at 108 Atlantic Ave CONSENT Ordinance to AUTHORIZE acquisition / 3. for the R-O- W Laskin Rd Gateway - 30th ADOPTED, BY 7-2 Y N Y N Y A Y Y Y Y A St Project / ACQUISITION of easements, CONSENT bv agreement or condemnation Ordinance to AUTHORIZE 4. encroachment for GLADYS L ADOPTED, BY 8-0 Y Y Y Y A A Y Y Y Y A MADDOX into portion ofR-O-W at 7th CONSENT B St / Ocean Ave re planters with trees / S surface grates / marlin lights / colored T pavement. (DISTRICT 6 - BEACH) A I N E D Ordinance to ACCEPT / APPROPRIATE 5. $146,846 from DEA / to / Police re ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A equipment / canines CONSENT Ordinance to TRANSFER $3,045,000 6. within School Board's operating budget ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A es to purchase materials / equipment CONSENT K/I S & J, LLc. for closure of portion of APPROVED, 9-0 Y Y Y Y Y A Y Y Y Y A First St (DISTRICT 3 - ROSE HALL) CONDITIONED UPON COMPLIANCE, BY CONSENT DAM NECK SQUARE APARTMENTS, 2. LC. re MODIFICATION of Darn Neck MODIFIED AS 9-0 Y Y Y Y Y A Y Y Y Y A Estates PD-Hl Land Use Plan / PROFFERED, Conditional Change of Zoning from PD- BY CONSENT HI to 0-1 at Darn Neck Rd, / General (subject to Booth Blvd (DISTRICT 6 - BEACH) Bourdon letter) PAGE I CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I M B L DATE: May 24, 2005 C E S L D C M R C A W I J L A N R H N I E D 0 A D D E M U L W Z Y N N D 0 E I E S 0 AGENDA E E E A 0 R V D V 0 0 ITEM # SUBJECT MOTION L R S N X F E T A N D VOTE I. BRIEFING VOTING MACHINES - David Sullivan, Replacement ChiefInformation Officer WIlli CERTIFICATION OF CLOSED CERTIFIED 9-0 Y Y Y Y Y A Y Y Y Y A IVN SESSION NIlE FIG MINUTES APPROVED 9-0 Y Y Y Y Y A Y Y Y Y A INFORMAL/FORMAL SESSIONS 5/10105 H PUBLIC HEARING I. FARMER'S MARKET LEASE NO SPEAKERS #14 Yoder's Dairies of Tidewater, Inc. 2. LEASES OF CITY OWNED PROPERTIES: a. Contemporary Art Center of NO SPEAKERS Virginia - 2200 Park Avenue b. Dolphin Run Condominium NO SPEAKERS Association, Inc. - 3rd Street at Atlantic Avenue c. 'C.B.M. Co. t/a SCHOONER INN NO SPEAKERS - 108 Atlantic Avenue I/J Ordinances to AMEND the City Code: ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A CONSENT a. REPEAL § 12-30 re fees for copies of records by Fire b. REORDAIN § 27-3 re fees for copies of records by Police 2 Ordinances to AUTHORIZE Leases of certain city-owned property: a. Virginia Beach Farmers Market - ADOPTED, BY 9-0 Y Y Y Y Y A Y Y Y Y A Yoder's Dairies of Tidewater, CONSENT Inc. (Slip #14) PAGE 3 CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I M B L DATE: May 24, 2005 C E S L D C M R C A W I J L A N R H N I E D 0 A D D E M U L W 2 Y N N D 0 E I E S 0 AGENDA E E E A 0 R V D V 0 0 ITEM # SUBJECT MOTION L R S N X F E T A N D VOTE LAND & BUILDING IV. LC. 3. Modification of Proffer Number 1 on MODIFIED A S 8-0 Y Y A Y Y A Y Y Y Y A Conditional CO2 (approved on 3/28/2000 PROFFERED B Troy A. Titus), re access to a strip retail S center at 5221 Indian River Rd T (DISTRICT 1 - CENTERVILLE) A I N E D PLATINUM HOMES, LLC. CO2 from 4. AG-I and AG-2 to Conditional A-24 at APPROVED AS 7-2 Y Y Y N Y A Y Y Y N A 484,492 and 508 Dam Neck Rd PROFFERED, (DISTRICT 7 - PRINCESS ANNE) BY CONSENT FRONTIER DEVELOPMENT, LLC. 5. for a CO2 ftom Conditional 1-1 to APPROVED AS 9-0 Y Y Y Y Y A Y Y Y Y A Conditional B-2 at 5824 Northampton PROFFERED, Blvd (DISTRICT 4 - BA YSIDE) BY CONSENT K APPOINTMENTS: BEACHES AND WATERWAYS COMMISSION 9-0 Y Y Y Y Y A Y Y Y Y A Reappointed: Russell E Brubaker G. Garland Payne 3 year tenn 7/1/05-6/30/08 EASTERN VIRGINIA MEDICAL SCHOOL 9-0 Y Y Y Y Y A Y Y Y Y A Appointed Dr. Randolph 1. Gould Reappointed William D. Sessoms, Jr. 3 year tenns 7/1/05-6/30/08 FRANCIS LAND HOUSE BOARD OF RESCHEDULED B Y C 0 N S E N S U S GOVERNORS Add HAMPTON ROADS PLANNING on DISTRICT COMMISSION Reappointed: Robert M. Dyer James K. Spore 9-0 Y Y Y Y Y A Y Y Y Y A 2 year tenns 7/1/05-6/30/07 HEALTH SERVICES ADVISORY RESCHEDULED B Y C 0 N S E N S U S BOARD INVESTMENT PARTNERSHIP RESCHEDULED B Y C 0 N S E N S U S ADVISORY COMMITIEE OPEN SPACE SUBCOMMITIEE RESCHEDULED B Y C 0 N S E N S U S PERFORMING ARTS THEATRE RESCHEDULED B Y C 0 N S E N S U S ADVISORY COMMITIEE PAGE 4 CITY OF VIRGINIA BEACH SUMMARY OF COUNCIL ACTIONS V 0 I M B L DATE: May 24, 2005 C E S L D C M R C A W I J L A N R H N I E D 0 A D D E M U L W Z Y N N D 0 E I E S 0 AGENDA E E E A 0 R V D V 0 0 ITEM # SUBJECT MOTION L R S N X F E T A N D VOTE Add SOCIAL SERVICES BOARD on 9-0 Y Y Y Y Y A Y Y Y Y A Reappointed: Carolyn R. Lincoln 4 year term 7/1/05-6/30/09 Add TIDEWATER COMMUNITY on COLLEGE BOARD 9-0 Y Y Y Y Y A Y Y Y Y A Reappointed: Dorcas T. Helfant 4 year term 7/1/05-6/30/09 Add TIDEWATER REGIONAL GROUP on HOME COMMISSION 9-0 Y Y Y Y Y A Y Y Y Y A Reappointed: Bruce E.Bright 4 year term 7/1/05-6/30/09 TOWING ADVISORY BOARD RESCHEDULED B Y C 0 N S E N S U S Add Mr. Anthony Crawford represented on Cheltingham square, Gatewood Park, Nottingham Estates and thanked City Council for removing "eminent domain" from the JLUS recommendation. L/M/ ADJOURNMENT: 6:50PM N/