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Home My WebLink About041508 Public WorksOverview of Public Works Budget Public Works Overview ? CIP Transportation and Roads ? (Mr. John Fowler, P.E. City Engineer & Mrs. Tabitha Crowder, P.E. Engineer V) Street Maintenance and Operations ? (Mr. Mark Gemender, P.E. Operations Engineer) Stormwater Engineering ? (Mr. Phill Roehrs, P.E. Water Resources Manager) Stormwater Maintenance & Operations ? (Mr. Mark Johnson, P.E. Infrastructure Maintenance Administrator) Summaries ? Public Works Budget 2009 Proposed Mission To sustain and improve the physical and environmental Other quality of the City for the benefit of its citizens. To this City Garage/Fuels Administration end we plan for, acquire, build, operate and maintain Waste public infrastructure; manage the automotive fleet; Management manage residential solid waste; and provide mosquito Storm Water control services. Engineering Program Impacts Highways Building Maintenance •Proposed SW fee increased to help achieve water quality goals and minimized flooding •Fuel and energy costs are 15% of budget ($19M) •DVP anticipates 10% increase on July 1 which will increase costs $1M •VDOT cut SYIP by 44% ($56M) •Cost of construction related materials increasing more than inflation •Roadway resurfacing cycle at 23 years •Increase fees for yard debris trailers to cover cost of operations •$1.6 M reduction in vehicle replacements means 46 vehicles/equipment will not be replaced Program Impacts cont’d Dredging projects funded with increased boat tax ? Eliminate $1.2M in operating costs to achieve target ? funding Converted 14 buildings from contract custodial to in- ? house at savings of $50K Reduced cleaning of beaches after storms ? Elimination of an Electrician position that provided ? support to vendors for special events at the Oceanfront Non Discretionary Fixed Obligations SPSA Tipping Fees $10,975,771 Recycling Contract5,070,740 Street Lights5,988,458 Building Utilities6,605,450 Internal Services8,842,599 Weekly Waste Collection 11,441,549 Building Maintenance Contracts645,915 Cost of Goods Sold 8,320,785 Transfers to Other Funds 10,904,713 Total$68,795,980 SPSA Tipping Transfers to Fees Other Funds Cost of Goods Recycling Sold Contract Street Lights Building Maintenance Building Utilities Contracts Weekly Waste Internal Services Collection Revenues VDOT Maintenance -GF31,994,091 VDOT Maint - SW5,868,739 SW Fees 17,432,900 City Garages/Fuels 15,394,865 Other 6,731,468 Other City VDOT Garages/Fuels Maintenance -GF VDOT Maint - SW SW Fees Public Works ObjectivesResults • Provide weekly waste collection Collect 168K tons of MSU, 41K ? and bi-weekly recycling tons of yard debris, and 40K tons of recyclables 3,500 L.M. Streets, 4.3M square ? Maintain City’s infrastructure to ? feet buildings, 3,800 vehicles & preserve its investment equipment 230 projects in CIP ? Provide project management for ? City Council priority projects Lynnhaven Environmental ? Enhance Storm Water Quality ? Restoration, No Discharge Zones, TMDL Plans, SW retrofits Enhance coastal and beach ? Resort and Sandbridge beach ? recreational opportunities nourishment, dredging of inlets and waterways, beach access walkways The Roadways Capital Improvement Program April 8, 2008 Types of Projects in the Roadways CIP Four General Categories of Projects ? Major Roadway Projects (Congestion ? Relief/Capacity Improvement) Safety Improvement Programs ? Special Projects ? Maintenance Projects/Programs ? Strategy for Developing the Roadway CIP To the Extent Possible ? Avoid Reductions in Funding for ? Safety Projects ? Maintenance Projects ? Special Projects Currently in the ? Program Within available funding, fund priority ? Urban and Local projects. Types of Projects in the Roadways CIP Maintenance, (4), $54,250,982 Safety, (7), $8,574,319 Congestion Relief/Capacity Improvements, (22), $144,868,949 Special Projects, (14), $86,221,958 Total -$293,916,208 Funding Sources for Congestion Projects Two major Funding sources ? Local (City) Funding ? Funding provided through the State ? State Funding State Funding ? Must fund roadway maintenance program, ? operations, and debt service, prior to funding construction. Remaining funding goes to construction. ? Interstate funding comes off the top and the remainder is divided by formula among: Primary roadway system ? Secondary roadway system (Counties) ? Urban roadway system (Cities). ? Proposed CIP revision to reflect VDOT 44% reduction -$42M For a 5-Year Plan CIP with VDOT Reduction Public Works was requested to revise the proposed ? Roadways CIP based on VDOT preliminary funding estimates. Based on the current VDOT SYIP, five major projects ? could be impacted . Princess Anne Road Phase IV (Legacy –Acquisition) ? Nimmo Parkway Phase VA –(Legacy –Acquisition) ? Princess Anne Road/Kempsville Road Intersection ? (UCI –Acquisition) Witchduck Road Phase I (UCI –Acquisition) ? Witchduck Road Phase II (UCI –Design) ? Strategy was to redirect City funding to absorb the ? VDOT reduction. This impacts the City Manager’s submitted budget. ? Funding Transportation (SYIP) $400 $350 $320 $374 $300$301 $300 $259 81% $250 $211 52% 60% $200 48% 53% 70% 51% 47% $150 49% 40% $100 30% 19% $50 $0 Millions FY 2004FY 2005FY 2006FY 2007FY 2008*FY 2009* State Urban FundingLocal FundingTotal Funding FY 2009 Funding levels based on Proposed programs as of 3/14/08. * -No HRTA Funding Bill Payers to VDOT Reduction Projects Delayed ? Buckner Boulevard Extended ? First Colonial Road/Va. Beach Boulevard Int. ? Lynnhaven Parkway/International Parkway Int. ? Princess Anne Road Phase VII ? Pembroke Area Transportation Improvements ? Elbow Road Extended Phase II ? Once VDOT numbers are finalized, staff will ? provide additional funding recommendations, as needed. Urban Funding 13 projects with Urban Funding in the CIP ? Birdneck Road Phase II (Legacy –Under Construction) ? Lynnhaven Parkway Phase IX (Legacy –Under Construction) ? Nimmo Parkway Phase VA (Legacy -Acquisition) ? Princess Anne Road Phase IV (Legacy -Acquisition) ? Princess Anne Road/Kempsville Road Intersection ? (UCI -Acquisition) Witchduck Road Phase I (UCI -Acquisition) ? Witchduck Road Phase II (UCI -Design) ? Laskin Road Phase I (Legacy-Acquisition) ? Elbow Road Extended Phase II (UCI -Acquisition) ? Indian River Road Phase VII (UCI -Acquisition) ? Lynnhaven Parkway Phase XI (Legacy -Acquisition) ? Holland Road Phase VI (Legacy -Acquisition) ? Laskin Road Phase II (UCI -Design) ? Urban Funding TotalProject VDOTCityProject Phase EstimatedBalance to Project NameProjectFundingShareShareDesignR/WConstructionConstruction Complete CostCompletionProject Birdneck Road Phase II $ 47,183,881 $ 47,183,881 $ 41,871,171 $ 5,312,710 35%April 2011$ - (Legacy Project)100%89%11% Lynnhaven Parkway Phase IX $ 46,954,501 $ 46,954,501 $ 36,474,201 $ 10,480,300 10%May 2011$ - (Legacy Project)100%78%22% Nimmo Parkway Phase V-A $ 61,339,561 $ 61,339,561 $ 42,769,851 $ 18,569,710 10%Feb 2010 (e)$ - (Legacy Project)100%70%30% Princess Anne Road Phase IV$ 41,861,517 $ 41,861,517 $ 17,904,957 $ 23,956,560 70%Dec 2009 (e)$ - (Legacy Project)100%43%57% Princess Anne Road/Kempsville$ 65,689,000 $ 65,689,000 $ 25,112,789 $ 40,576,211 5%July 2010 (e)$ - Road Intersection 100%38%62% (Urban Construction Initiative) Witchduck Road Phase I$ 27,487,000 $ 27,487,000 $ 12,130,000 $ 15,357,000 95%July 2010 (e)$ - (Urban Construction Initiative)100%44%56% Witchduck Road Phase II$ 26,537,000 $ 26,537,000 $ 10,584,000 $ 15,953,000 35%Sept 2014 (e)$ - (Urban Construction Initiative)100%40%60% Laskin Road Phase I$ 74,339,103 $ 26,542,879 $ 22,417,879 $ 4,125,000 98%Beyond CIP$ 47,796,224 (Legacy Project)36%84%16% Elbow Road Extended Phase II$ 44,332,000 $ 34,025,760 $ 7,052,000 $ 26,973,760 2%Beyond CIP$ 10,306,240 (Urban Construction Initiative)77%21%79% Indian River Road Phase VII $ 56,261,000 $ 21,961,000 $ 15,549,000 $ 6,412,000 0%Beyond CIP$ 34,300,000 (Urban Construction Initiative)39%71%29% Lynnhaven Parkway Phase XI $ 30,251,357 $ 15,059,317 $ 13,195,127 $ 1,864,190 100%Beyond CIP$ 15,192,040 (Legacy Project)50%88%12% Holland Road Phase VI $ 52,710,284 $ 27,449,283 $ 26,099,083 $ 1,350,200 60%Beyond CIP$ 25,261,001 (Legacy Project)52%95%5% Laskin Road Phase II $ 14,806,000 $ 1,995,879 $ 1,364,000 $ 631,879 25%Beyond CIP$ 12,810,121 (Urban Construction Initiative)13%68%32% Summary of Other City Funded Congestion Relief Projects Fully Funded ? Baker Road Extended ? Constitution Drive Extended ? Salem Road/Princess Anne Road Intersection ? Seaboard Road ? Wesleyan Drive ? Partially Funded ? Buckner Boulevard Extended ? First Colonial Road/Va. Beach Blvd Intersection ? Lynnhaven Parkway/International Parkway Int. ? Princess Anne Road Phase VII ? Pending Revisions to the Proposed CIP Funded only for corridor preservation ? Elbow Road Extended Phase II ? Indian River Road Phase VII ? Redirect available funding to the following ? First Colonial Road/Va Beach Boulevard Int. ? Princess Anne Road Phase VII ? Lynnhaven Parkway/International Parkway Int. ? Buckner Boulevard Cost Participation ? Remaining Roadway Categories . Safety Improvement Programs . Special Projects . Maintenance Projects/Programs Safety Improvement Projects . Avalon Avenue-Avalon Woods . Congestion Relief/Safety Improvement Program Phase I . Rural Roads Improvements . Shore Drive Safety Interim Improvements . Traffic Calming . Transportation Safety Improvements . West Neck Road Interim Safety Improvements Special Projects . Computerized Traffic Signal System Upgrade/Replacement . Diamond Springs Road Bridge Replacement . Laskin Road Gateway Phase I-A . Lesner Bridge Replacement . Norfolk Southern Right of Way Survey . Pembroke Area Transportation Improvements . Shore Drive Phase II . Shore Drive Phase III . Shore Drive Phase IV . Southeastern Parkway & Greenbelt Critical Acquisition . Traffic Signal Retiming . Transportation Network Analysis . Various Cost Participation Projects . Wetlands Mitigation Banking Types of Projects in the Roadways CIP Maintenance, (4), $54,250,982 Safety, (7), $8,574,319 Congestion Relief/Capacity Improvements, (22), $144,868,949 Special Projects, (14), $86,221,958 Total -$293,916,208 Maintenance Projects/Programs in the CIP Major Bridge Rehabilitation 2-263 ? $3,960,000 FY 08-14 / $660,000 per year Pavement Maintenance Program 2-129 ? $48,790,982 FY 08-14 / $8,130,000 per year average Street Reconstruction 2-031 ? $900,000 FY 08-14 / $150,000 per year Traffic Signal Rehabilitation 2-052 ? $600,000 FY 08-14 / $100,000 per year Major Bridge Rehabilitation Major Rehabilitation for Bridges and ? Overpasses including Lesner ? Long Creek ? RudeeInlet ? Pungo Ferry ? Cox’s Bridge ? Additional Culvert bridges ? Traffic Signal Rehabilitation Major CIP components include ? Foundation replacement ? Pole and arm replacement ? Cabinet/Controller replacement ? FY 08/09 Funding $100,000 ? Current Pavement Program . City maintains over 3,530 lane miles of roadways . Goal is 15-year rehabilitation cycle & to maintain ALL streets with a Pavement Quality Index (PQI) of 7.0 or greater. (1-1 0) . Current City wide PQI = 7.18 Challenges To The Pavement Maintenance Program Unprecedented cost growth of bituminous ? products Budget has remained fairly constant, no real ? increase. Increased usage/pressure on existing roads ? Age of the Infrastructure and useful life ? 80% of roads over 15 yrs old ? 46% over 35 yrs old ? Deterioration due to age / elements ? 20-Year useful life without preventative maintenance ? Budget Appropriation vs. Cost of Asphalt 60.00% . % Annuallncr/Decr in 0 50.00% Asphalt pricelTon 40.00% . Annuallnc.lDecr. In 32% Budget 30.00% 20.00% 18% 10.00% 0% 0.00% -10.00% -3.8% 'oW -20.00% ", - =' )-or-- GoI"1:1= e Ll..= '0" = =' - ... u -30.00% ~ c.. As Asphalt Cost Rise, Annual Road Resurfacin is Reduced Lane Miles vs. Resurfacing Costs 220 200 180 160 140 120 100 200 166 y ", ~/4 '$46.75 ~ $46.'50 128 X $46.50 122 x ~IX ~~\ ~~ \~~ & ~~ ~^' ~'o\ ~~ 6>' 0~ .e; ~o'\, ~ \~Oj ~~Co ~ ~'o ~~\ ~~ ~Co ~\ ~~ $70.00 $65.00 $60.00 $55.00 $50.00 $45.00 $40.00 $35.00 Projected Cost Growth in Maintenance Backlog 90 82.2 80 70 59 60 49.5 50 $$ 37.8 Millions 40 30 26.1 20 16.5 10 0 200820092010201120122013 Projected Maintenance Backlog 2008-2009 Projected Maintenance Backlog Projected Maintenance 2008-2010 Backlog 2008-2009 Projected Maintenance Backlog 2008-2011 Projected Maintenance Backlog 2008-2012 Projected Maintenance Backlog 2008-2013 Paving Maintenance . FY08-09 CIP Funding $8,160,500 . Current overlay cycle . Target cycle 23 years 15 years . Current overlay backlog . Annual funding req'd for 15 year cycle . Reconstruction backlog . Annual funding req'd for reconstruction $16,500,000 $15,000,000 $3,000,000 $1,500,000 Traffic Markings . I ntersection marking backlog . Striping behind pavement overlays . Striping backlog $2,000,000 $350,000 $1,000,000 Street Maintenance Repairs Operating Budget Sidwalk. Curb & Gutter. Shoulders 41%1 Crack Sealing 80.10 Street Maintenance & Repairs 51 0.10 Street Maintenance Operations . Budget Comparison . FY 06/07 $4.7 million . FY 07/08 $4.5 million . FY 08/09 $4.4 million . Impact . Asphalt - Reduced by 1000 tons (0.5 miles of roadway shoulder repair) . Concrete - Reduced by 5000 square yards (2 miles of sidewalk) . Crack Seal - Increase of 25 lane miles Traffic Operations Budget Operating Budget Signal Construction 1 00.10 Signs 440/0 Signal Maintenance and Repair 460/0 Traffic Operations Budget Comparison ? FY 06/07 $4.06 million ? FY 07/08 $3.92 million ? FY 08/09 $3.87 million ? Impact ? Reduced support to Special Events ? Summary STORMWATER FY 2008-09 RESOURCE MANAGEMENT PLAN Three major components Flood Control • Water Quality • Maintenance and Repair • -Significant Overlap -Activities funded in both CIP and Operating Budget -Funded by Stormwater Utility and VDOT Allocation STORMWATER FY 2008-09 IMPORTANT CITIZEN INPUT . Green Ribbon Committee Final Report November 16, 2007 . Stormwater Management Town Hall Meeting Report to City Council on March 14, 2008 STORMWA TER FY 2008-09 GREEN RIBBON TASK FORCE RECOMMENDATIONS Council Liaisons: Barbara Henle and Jim Wood Green Ribbon Committee Lead Agency Supporting Agencies Recommendation Develop a Comprehensive Stormwater Public Works Planning, City Attorney Management Plan Revise City Construction and Public Works Public Utilities, Parks and Rec- Maintenance Policies and Processes reation, Management Services Education and Outreach Parks and Recreation Planning, Housing, Public Works, LRNOW, HRPDC Revise Water Quality Ordinances and Planning Public Works, City Attorney Codes Revise Development Ordinances and Planning Parks and Recreation, Public Standards Works, Housing, City Attorney Improve Site Design Guidelines Parks and Recreation Planning, Public Works Establish New Development Review Planning Parks and Recreation, Public Policies and Procedures Works Through the work of the Green Ribbon Committee, the City can now emerge as a leader in this area, particularly in regard to redeveloping and renovating older sites, including public buildings and grounds that did not include stormwater quality treatment when ori inall constructed. STORMWA TER FY 2008-09 Stormwater Management Town Hall Meeting Februa 19 2008 Hot Topics that sparked interest and discussion . BMP's . Street Sweepers . Impervious/Permeable Surfaces . Fining or Taxing People/Companies that harm environment . Public Education . Vacuuming of leaves by landscapers and residents . Maintenance of Stormwater System STORMWATER FY 2008-09 Program Highlights Under Existing Funding Stream: Existing Revenue: $15.6M Stormwater Utility .$ 5.6M VDOT Allocation $21.2M Flood Control North Beach Drainage, Lake Holly Watershed, Six Individual Neighborhood Improvement Projects Lawson Forest Drainage Baker Rd Culvert/Ditch Imp. Bellamy Manor Outfall Ditch Thoughgood Level Green Aragona Village Water Quality Monitoring Retrofits Public Education Lynnhaven Restoration Maintenance & Repair Pipe & Inlet Repair Ditch & Canal Cleaning Street Sweeping STORMWATER FY 2008-09 MAJOR ITEMS NOT FUNDED Rosemont Forest Drainage Improvements ? Green Ribbon Initiatives ? Retrofit of Existing Public Buildings and ? Grounds Comprehensive Stormwater Management Plan ? 50% Annual Funding for Maintenance and ? Repair STORMWATER FY 2008-09 PROPOSED STORMWATER UTILITY FEE INCREASES 2 CENT PER 3 YEARS ADDED TO: March 2008 Policy Report March 2008 Policy Report Storm Water Maintenance & Flood Control: Fiscal YearQuality RepairRosemont Forest Enhancements FY 08/09$790K$430K$500K Debt Service (29%) (46%)(25%) FY 09/10$1.65M$1.29M$500k Debt Service (14%) (48%)(38%) FY 10/11 and $2.51M$2.15M$500k Debt BeyondService (10%) (49%)(41%) Focused on the largest gaps from Green Ribbon Committee, Town Hall input and Council’s flood control priorities STORMWATER FY 2008-09 FLOOD CONTROL ROSEMONT FOREST Sluice Gate Design funded by Council with ? Pump Station FY 2007-08 balance 35% Design complete ? 70 cfs pump station ? Sluice gate to prevent ? backwater Protection against flooding to ? 1 foot above 100-year flood level $6 Million estimate confirmed ? STORMWATER FY 2008-09 WATER QUALITY ADDRESSING GREEN RIBBON RECOMMENDA TIONS . Systematic Watershed Investigations and Retrofits . Create a blue print . Effective use of funding . Staggered study, design, build . Retrofit Municipal Facilities . Recreation Centers . Schools . Social Services Center . Municipal Center and Annexes STORMWATER FY 2008-09 Storm Water Flood Control: Maintenance & Fiscal YearQuality Rosemont Repair EnhancementsForest FY 08/09$790K$430K$500K Debt Service (29%) (46%)(25%) FY 09/10$1.65M$1.29M$500k Debt Service (14%) (48%)(38%) FY 10/11 and $2.51M$2.15M$500k Debt BeyondService (10%) (49%)(41%) Water Quality Flood Control Maintenance & Repair $3.2M $14.8M $10.3M $7.7M Maintenance & Repair Street Sweeping, $1,700,000 Pipe Cleaning, $1,200,000 Off Road Ditch, $2,800,000 Cave-In Repair, $1,100,000 Road Side Ditch, $1,400,000 ~1~6'~lIDlOO~ ~.a fiIDB~1ID ~ '<" J ~ '~.' :-_" ~ f1! \if!.~"~ Wl@~[!'@~~H{~ 'U'@ 1P@lPu]~@='Wa @~@@~ [!'@~@llVW@llOO@[!' ~.-5 ;- Maintenance & Repair Pipe System !. Pipe System Network Pipe -2,200 miles (estimate) of pipes Age -60% Serve Pre-1970 Neighborhoods Condition Grade -D Failure –Pipe Joints Cave-ins Impact –Flood Control Water Quality Cave in Repairs by Subdivision 2005-2007 Legend Repair Counts 1 - 30 31 -60 _ 61-90 _ 91-117 Cave In Repairs by Subdivision Calendar Years 2005-2007 System Suppori Services February 19. 2008 N.T.S. , -A'"t:'J . W\:(jyF S ~~I ~. ' .c-- - Neighborhoods –Age / Population Princess Anne Plaza 1968 / 11,000 ? Glenwood 1987 / 10,000 ? Aragona 1980 / 9,000 ? Green Run 1975 / 19,000 ? Ocean Lakes 1987 / 7,000 ? Kings Grant 1970 / 9,000 ? Windsor Woods 1968 / 5,000 ? Indian Lakes 1979 / 8,000 ? Salem Woods 1985 / 6,000 ? Neighborhoods –Age / Population Fairfield 1979/ 6,000 ? Salem Lakes 1987/ 10,000 ? Red Mill Farms 1982/ 19,000 ? Lagomar 1969/ 4,000 ? Magic Hollow 1976/ 10,000 ? Malibu 1971/ 5,000 ? Southgate 1985/ 3,000 ? Foxfire 1988/ 5,000 ? Courthouse ? Estates 1994/ 8,000 Results 18 Neighborhoods Program Cost Estimate -$15,000,000 18 Neighborhoods Program Cost Estimate -$15,000,000 With the 2¢per increase for three years we could With the 2¢per increase for three years we could optimistically expect to rehabilitate all 18 neighborhoods optimistically expect to rehabilitate all 18 neighborhoods in 8 years. in 8 years. The results of this effort will bring the overall condition The results of this effort will bring the overall condition rating up from a D to a C and restore the designed flood rating up from a D to a C and restore the designed flood control capacity to the neighborhood. control capacity to the neighborhood. Summary Roads Stormwater Waste Management Engineering Automotive Services Building Maintenance Coastal Programs Rea I Estate Contracting Surveying Traffic Engineering