HomeMy WebLinkAbout070808 City AuditorCity Auditor Update:
The First 45 Days
Presentation to City Council
July 8, 2008
Lyndon S. Remias, CPA, CIA
City Auditor
Administrative Initiatives and
Accomplishments
Changed name from Audit Services to
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Office of the City Auditor
Changes have been made to:
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vbgov.com
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Signage
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Business Cards
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Audit Manual
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Correspondence
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Other Areas
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Administrative Initiatives and
Accomplishments
(continued)
Position Name Changes
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AuditorNew TitlePrevious Title
Chris FordDeputy City AuditorAuditor IV
Gretchen HudomeDeputy City AuditorAuditor III
Sharon HayesSenior AuditorAuditor II
Tim BellSenior AuditorAuditor II
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Administrative Initiatives and
Accomplishments
(continued)
Creation of Audit Intern Position
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Cost effective manner to augment current audit resources.
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-Budget impact approximately $9K.
Allows student to earn academic credit and gain practical
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auditing skills.
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Administrative Initiatives and
Accomplishments
(continued)
City Manager’s Administrative Directives
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Management and maintenance of Directives transitioning from
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Office of the City Auditor to City Manager’s Office effective
July 1, 2008.
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Administrative Initiatives and
Accomplishments
(continued)
Met with Audit staff as a team, and
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individually, to set expectations and vision
for the Office.
Initiated regular “one-on-one”meetings
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with each member of the Audit staff to
provide an open line of communication.
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Administrative Initiatives and
Accomplishments
(continued)
Met with key members of City management to
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develop working relationship and discuss role of
the City Auditor
Jim Spore, City Manager
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Les Lilley, City Attorney
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Dave Hansen, Deputy City Manager
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Susie Walston, Deputy City Manager
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Patti Phillips, Director of Finance
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Don Barnett, Comptroller
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Audit Committee
Held first meeting on June 20, 2008
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Members include:
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Stanwood Dickman, Chair
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JoAnn Augone
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Dr. Doug Ziegenfuss
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City Council Member John Uhrin
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City Council Member Jim Wood
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Presented FY09 Annual Audit Schedule
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Developed Audit Committee quarterly meeting
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schedule
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Work Process Initiatives
Initiated process to move to an automated /
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paperless audit environment
Preparing RFQ for an automated audit management solution
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Modules include: risk assessment, planning, scheduling,
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workpapers, reporting, issue tracking, time and expenses, quality
assurance and continuing professional education
Audit software will provide a comprehensive, fully-integrated
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audit process that will allow us to complete audit work in a single
database. This should result ingreater efficiency in completing
and monitoring of audits.
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Audit Initiatives
Developed Annual Audit Schedule
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Identified significant audit entities
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Sought input from all Department Directors, Council
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Appointees, and Elected Officials
Performed City-wide risk assessment of all audit entities
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Utilized results of risk assessment, City Council resolutions,
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management requests and audit resources to develop FY09
Annual Audit Schedule
Presented FY09 Annual Audit Schedule to Audit
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Committee on June 20, 2008
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Audit Initiatives
(continued)
Commencement of Audits
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Audit of the Department of Communications and Information
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Technology
Audit Announcement Letter sent on June 25, 2008
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Entrance Conference scheduled for July 17, 2008
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Audit of Expenditures
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Audit Announcement Letter sent on June 30, 2008
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Entrance Conference held on July 7, 2008
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Audit will cover:
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Vendor payments
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Procurement card purchases
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Travel voucher payments
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Petty cash
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Change funds
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Audit Initiatives
(continued)
Healthcare Claims Audit
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Prepared RFP for Healthcare Claims Audit by an independent
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outside firm
Held RFP Committee (City and Schools) Meeting
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Finalizing RFP based on input from Committee Members
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Completed audit of Sheriff’s Supplemental
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Retirement Plan
Completed FY08 work in progress to allow staff
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to begin work on FY09 schedule on July 1, 2008
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Fraud, Waste, and Abuse Hotline
Continue to process all calls received
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through the Fraud, Waste, and Abuse
Hotline
In the last 45 days we have:
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Received 5 new reports
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Closed 14 investigations
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There are currently 9 investigations
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underway
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FY08 Annual External Audit
Worked with external auditors (Cherry,
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Beckaert & Holland) to:
Complete FY08 preliminary audit fieldwork
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Complete Information Technology General
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Controls Review
Present the Governmental Accounting /
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Auditing continuing education seminar (8
CPE hours)
Forty-nine City and School employees attended
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Questions or comments?
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