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Home My WebLink AboutMAY 5, 2009 WORKSHOP CITY OF VIRGINIA BEACH "COMMUNITY FOR A LIFETIME" CITY COUNCIL MAYOR WIUIAM U S/;"SSOMS, JR" AI-I,arge Vie/;" MAYOR LOUIS R JON/;"S, Bayslde - DIStrict. C/,ENN R. DA VIS, Rose Hall- /Jislrtd 3 WILLIAM R. DeST/;"PH, AI-Large HARRY E DIEZ/;"L, KempsVIlle - Dislrlct 2 ROBERTM DYER" Cenlervtlle - Dlslrlcll BARBARA M HENLEY, Prmcess Anne Dislricl 7 JOHN E UHRIN, Beach DlslrlCI 6 RON A. VILLANUliVA, AI-Large ROShMARY WILSON, AI-Large JAMES L. WOOD, I,ynnhaven -Dlslrlcl 5 CITY COUNCIL APPOINTEES ( '/TY MANAG/;"R - JAM/;"S K SPORI, ( 'ITY A 77'ORN/;"Y - MARK D S7'lU:S ('fTY ASSESSOR - J/;"RALI) BANAGAN CITY AUfJfTOR - UNDON S. Rf:MIAS ( 'fTY CLERK - RI !TH HODGES FRASER. MMC CITY COUNCIL WORKSHOP AGENDA 5 MAY 2009 I. CITY MANAGER'S BRIEFINGS - Conference Room - A. LESNER BRIDGE ALIGNMENT David Hansen, Deputy City Manager B. LASKIN ROAD GA TEW A Y Steve Herbert, Deputy City Manager C. PROPOSED ROADWAY RECAP David Hansen, Deputy City Manager II. CITY COUNCIL WORKSHOP A. BUDGET RECONCILIATION WORKSHOP FY 2009-2010 and 2010-2011 Operating Budget FY 2009-2010 and 2010-2011 Capital Budget 1<1 I CITY HALL BUILDING 2401 COURTHOUSE DRIVE VIRGINfA BEACH. VIRGINIA 23456-8005 PHONE'(757) 385-4303 FAX (757) 385-5669 E-MAIL: clycncl@vbgov.com 1:00 PM III III. SPECIAL FORMAL SESSION - City Council Conference Room - 4:00 PM A. CALL TO ORDER - Mayor William D. Sessoms, Jr. 1. READING OF THE MAYOR'S CALL FOR FORMAL SESSION B. ROLL CALL OF CITY COUNCIL C. RECESS TO CLOSED SESSION 1. Contractual Negotiations - SPSA D. CERTIFY CLOSED SESSION IV. ADJOURNMENT 1,1 I - 1 - MINUTES VIRGINIA BEACH CITY COUNCIL Virginia Beach, Virginia May 5, 2009 Mayor William D. Sessoms, Jr. called to order the CITY COUNCIL WORKSHOP re the City Manager's Briefing, LESNER BRIDGE ALIGNMENT in the City Council Chamber, City Hall, on Tuesday, May 5, 2009, at 1:00 P.M Council Members Present: William R. "Bill" DeSteph, Harry E. Diezel, Barbara M Henley, Vice Mayor Louis R. Jones Mayor William D. Sessoms, Jr., Ron A. Villanueva, Rosemary Wilson and James L. Wood Council Members Absent: Glenn R. Davis [Entered: 1:10 P.M] Robert M Dyer [Entered: 1:22 P.M John E. Uhrin [Entered: 1:22 P.M] May 5, 2009 II I - 2 - C IT Y MAN AGE R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT 1 :00 P.M. The City Manager advised the Lesner Bridge Replacement Project, CIP 2-168 is not so much relevant to the upcoming Budget Reconciliation, but is timely in terms of moving forward and possibly taking advantage of stimulus funds should they become available in the future (second round - 1 year category). David Hansen, Deputy City Manager, advised the purpose of this City Council Workshop of May 5,2009: Purpose of Today's Meeting ~ Why are we moving ahead? ~ Update status of the project ~ Discuss real estate acquisition impacts ~ Present alignment options ~ Discuss other alternatives ~ Allow design to proceed Why Are We Moving Ahead? ~ Potential funding from American Recovery and Reinvestment Act (ARRA) ~ There has been a lot of discussion about bonus allocations and/or a second round of economic stimulus funding ~ Moving the design forward will allow us to take advantage of these funding opportunities if they become available ~ Public input process has been completed for design ~ Need to add project to Regional Long Range Plan (LRP). Status of the Project ~ 30% design complete working on environmental assessment and non-alignment specific tasks ~ Citizen Information Meeting held February 11, 2009 ~ 50 of 56 comment forms/letters received supported the southern alif!nment. ~ Most respondents support placing existing overhead power lines in the bridge or underground ~ Strong feedback from adjacent property owners. (VirginialMaryland Pilots Association, 3556 On the Bay, Harbor Preserve LLC, and Pointe Chesapeake) Major Issues ~ Stakeholder concerns ~ Actual right-of-way impacts ~ Perceived right-of-way impacts ~ Coordination with Dominion Power to accommodate their facilities ~ Expediting design schedule to take advantage of possible bonus allocationsfromAmerican Recovery and Reinvestment Act (ARRA) May 5, 2009 II - 3 - C IT Y MAN AGE R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT Lesner Bridge Replacement Project (CIP 2-168) . Alignment Options l'r4' __ ~~ Straight alignl't}.<Ult - '~~, ' '(.1$" /' J; ~ 1"= ~...;;_#_~ ,.",# ."""" ,+.~~~~:: ~-" -~~~;","- ,.-~ ~-----,~_:~'~- ~-'-~'-~~- ~ ~,~,' \~~:'~ , I, ,. ,~ ", ,I,~%jfi _""'" _ .....-'. _ . _ i' ~:,.:" -~* :",.,~ ~ ~~""'- ~,'" ~~--- _ '";; 'Sp them All . ",'ll> " ,--- 5C_/:::.:~-.. ll'" , Northern Alignment: ~ Provides 4 lanes of traffic during construction ~ Perceived right-of-way impacts to 3556 on the Bay ~ Minor impacts to parking for Lesner Inn and Bubba's ~ Offset alignment ~ Private property impacts (9,722 sf) ~ Public property impacts (2,000 sf) Southern Alignment: ~ Provides 4 lanes of traffic during construction ~ Impacts boat ramp site (-5 parking spaces) ~ Impacts parking for Lesner Inn and Bubba's (-10 spaces) ~ Requires relocation of overhead power lines ~ Private property impacts (1,977 sf) ~ Public property impacts (7,000 sf) Mr, Hansen displayed a graphic of the Southern Alignment as it relates to these business impacts: Virginia Pilots Association, Maryland Pilots Association, Harbor Preserve (and their three (3) establishments). The Blue area on the map indicates the City-State right-of way which is being utilized by these establishments. May 5, 2009 I!I I - 4 - C IT Y MAN AGE R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT Lesner Bridge Replacement Project (CIP 2-168) · Current Parking Situation )r> Harbor Preserve has property tor -41 spaces (in yellow below) )r> This assumes double parking and backing into right-ot-way. Mr. Hansen displayed the Lesner Bridge replacement and possible parking reconfigurationfor the Northern and Southern Alignments: Possible Parking Reconfiguration (Northern Alignment) ~ Add 18 spaces offsite, modifY onsite to add 5 spaces Possible Parking Reconfiguration (Southern Alignment) ~ Lose 2 spaces offsite, modifY onsite to add 5 spaces Estimated Right-of-Way Impacts: Northern Alignment ~ 9,149 square feet from Pointe Chesapeake development ~ 573 squarefeetfrom Harbor Preserve property >- Parking impacts to Harbor Preserve (None) * * Preliminary parking impact assessment Southern Alignment** ~ 216 square feet from Pointe Chesapeake ~ 1761 square feet from Harbor Preserve property ~ Parking impacts to Harbor Preserve (10 spaces lost) **VirginialMaryland Pilots Association potential claim impacts To Be Determined VirginialMaryland Pilots Association Concerns: ~ Parking ~ Noise ~ Access for deliveries and boat lift ~ Impacts to future value of the property May 5, 2009 - 5 - C IT Y MAN AGE R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT Other Alternatives: Center Alignment ~ Advantages: ~ Straight alignment ~ Reduces impacts to southern business owners ~ Disadvantages: ~ Reduces Shore Drive to 2 lanes during construction ~ Significant impacts to traffic ~ First bridge would take 12 months to complete Lesner Bridge Replacement Project (CIP 2-168) Existing Shore Drivel Lesner Bridge Traffic Counts May 2008 2000 1800 1600 1400 1200 1000 800 600 400 200 o [ - - ---~--~-:-,::::-::l _1lJ_E_B Vehicles/Hour III WB Vehicl~~ IIIl m Ii Ii rrj rei co '" Ii Ii Ii E' Ii Ii E Ii Ii Ii Ii E' Ii E' Ii Ii rTi rTi rTi rTi oj 0: 0: 0: 0: 0: 0: 0: 0: 0: 0: 0: "- co 0) ;: :: ;y ~ '" OJ '" co '" "- co 0) ;: -_.__..~.~~~ Lesner Bridge Replacement Project (CIP 2-168) Existing Shore Drivel Lesner Bridge Traffic Counts Four Lane Capacity 2000 ~;;icles/Hour 0 WB Vehicles/Hour I 1800 1600 1400 1200 1000 800 600 400 200 o E E E E E E E E E E E E E E E E E E ~ m m m m m m Q Q Q Q Q Q Q Q Q Q Q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I" I May 5, 2009 - 6 - C IT Y MAN AGE R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT A graphic was displayed detailing the Current Traffic Network: 11.,\ ;rp.,)S) $~ 1,1 I ~1~ ~~~(.. pC" Wnf'S""'Afafl G:rJ Va "';to t.YNfoJ r. l.et( Lesner Bridge Replacement Project (CIP 2-168) Existing Shore Drivel Lesner Bridge Traffic Counts Two Lane Capacity ~~---~---~~ 2000 t l'll EB Vehicles/Hour 0 WB Vehicles/Hour I 1800 1600 1400 1200 1000 800 600 400 200 o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ti ~ ~ ti ti ti ti ti ti ti ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ rl May 5, 2009 II - 7 - C I T Y MANA G E R 'S B R IE FIN G LESNER BRIDGE ALIGNMENT Mr. Hansen cited Recommendation #1: Maintain four (4) lanes of traffic throughout construction. 3556 On The Bay is located on the western ramp. Virginia Pilots Association and Harbor Preserve businesses are on the eastern ramp. No clear, easy choice of which alignment is best. Southern potential for claims and legal action very real. Northern impacts greatest to Point Chesapeake property. Northern provides opportunity to 'clean-up' parking. Northern alignment offset still meets design criteria. Northern alignment minimizes impacts to boat Ramp. ~ Recommendation #2: Proceed with design and environmental review based on northern alignment Notification steps: ~ Compose decision memo for City Manager's signature ~ Attend 3556 On The Bay Owners Association meeting ~ Attend Bayfront Advisory Committee meeting ~ Attend Shore Drive Community Coalition meeting By Consensus, City Council SUPPORTS the Northern Alignment due to the impact on the Virginia Pilot Association. Federal Funding is provided because of the existence of the Pilots. This provides the least impact on property owners, as well as the 3556 On The Bay and the Pilots Associations. May 5, 2009 II I - 8 - C I T Y MANA G E R 'S B R IE FIN G LASKIN ROAD GA TEW A Y 1 :38 P.M. Steve Herbert, Deputy City Manager, briefed City Council re the Laskin Road Gateway, Resort Area Strategic Plan (CIP #2-143) Development Strategies Create great districts with distinctive identities Improve transit and pedestrian connections between destinations Create a transition from the Resort Area to the neighborhoods Enhance visual access to the Oceanfront Grow residential Provide additional higher-quality hotels Concentrate retail Cluster office uses near Convention Center and Birdneck Continue to focus on achieving a "Year-Round Resort" TRAFFIC IMPACTS Non-vehicular modes of traffic will grow Multi-modal accommodations will increase Typical sections and right-of way will expand travel lanes but may narrow Wider sidewalks, bicycle accommodations, transit corridors andfacilities May 5, 2009 1,1 I - 9 - C I T Y MANA G E R 'S B R IE FIN G LASKIN ROAD GATEWAY PEDESTRIAN ORIENTED STREETS Atlantic A venue Maintain existing roadway and right-of-way width 19th Street Narrows to 3 lanes, including transit 3 rt Street More pedestrian-friendly street - thru utilization of 3 (jh/32nd streets as vehicular routes VEHICULAR PRIORITY STREETS Pacific A venue · Add left turn lanes, right-of-way width will expand 11h Street Add left turn lanes, right-of-way width will expand 3(jh/32nd Streets Merge with 3rt Street at western end LIGHT RAIL TRANSIT LINK Connects Norfolk to Town Center and Oceanfront Stations at Convention Center and Dome Site Adjacent development benefits from transit service TROLLEY Primary north / south connector along Atlantic / Pacific · Two way on Atlantic, south of 25th Street One way loop on Atlantic / Pacific, north of 25th Street WA TER TAXI/SHUTTLE Link to Aquarium DISTRICT PARKING Centralized and shared parking alleviates growing traffic demand Reduces surface parking Concentrates traffic flow, maximizes traffic management DISTRICTS AND CONNECTING CORRIDORS 1 cjh / Central Beach LASKIN GA TEW A Y Marina District Pacific A venue Atlantic Avenue May 5. 2009 1,1 I - 10- CI TY MANA GER 'S BRIEFING LASKIN ROAD GATEWA Y Interspersed throughout this plan are reminders of what some of these districts look like today i.e. Central Beach District. The plan also includes a vision of what these Districts could look like as the plan is put in place. SUMMARY Capital Improvement Program reflects and honors the City Council'S approved plan Was partially funded in last years' Capital Improvement Program Is the logical outgrowth of earlier Laskin Gateway planning and work (3(jh Street?) Has been introduced to the north-end neighborhoods in several meetings Will require a Citizen Taskforce to work with merchants and surrounding neighborhoods and strong community awareness program Will be phased over 2 to 3 years to minimize disruption and street closure (schedules to be determined) Will be coordinated with development of the Beach Centre project and streetscape improvements on the south side The project is scheduled to commence in September or October of2010 and open October or November of 2011. This project has not changed since City Council was briefed a year ago. However, the set aside has been changed in this block. Bruce Thompson has approached the set aside owners about participating in the development of the block to include converting the existing diagonal parking with parallel parking and adding widened sidewalks and landscaping. The CIP, proposed in this Budget, funds the street system, with the exception of the Block of 32nd Street between Atlantic and Pacific. This reflects the plan approved last December and was partially funded in last year's CIP. The staff anticipates phasing in over two to three years to minimize construction and street closures which will be coordinated with the streetscape project and may come on the set-aside. Mr. Herbert advised Mr. Hansen will provide details concerning the increase in price from $12. 5-MILLION last year, regarding sewer and infrastructure requirements, Catheryn Whitesell, Director - Management Services, advised $5-MILLION is needed in FY 2010, David Hansen, Deputy City Manager, advised the Concept and Project Funding Breakdown: May 5, 2009 II I I - 11 - C I T Y MANA G E R 'S B R IE FIN G LASKIN ROAD GATEWAY Estimated Costs: Public Utilities Water/Sewer Improvements Arctic and 32nd Street FY 08/09 FY 09/10 FY 10/11 FY 11/12 Group) Roadway .... Improvements $0.00 $463,000.00 $0.00 $0,00 $463,000.00 =It: Q) Public Utilities(1) $288,650.00 $1,675,000.00 $251,250.00 $0.00 $2,214,900.00 III C'll .c Pri\iiate Utilities $200,000.00 $560,000.00 $0.00 $0.00 $760,000.00 D.. Right-of-Way $0.00 $0.00 $0.00 $0.00 $0.00 Conti ngency(2) $30,000.00 $153,450.00 $0.00 $0.00 $183,450.00 Totals (by Fiscal Year) $518,650.00 $2,851,450,00 $251,250.00 $0.00 $3!;II~.U~.~0 Estimated Costs: Interim Traffic Improvements to 31st and 32nd Streets FY 08/09 FY 09/10 FY 10/11 FY 11/12 Group) Roadway N Improvements $400,000.00 $0.00 $0.00 $0.00 $400,000.00 =It: Q) Public Utilities $0.00 $0.00 $0.00 $0.00 $0,00 III C'll .c Pri\iiate Utilities $0.00 $0.00 $0.00 $0.00 $0.00 D.. Right-of-Way $0.00 $0.00 $0.00 $0.00 $0.00 Contingency (5%) $20,000.00 $0.00 $0.00 $0.00 $20,000.00 Totals (by Fiscal Year) $420,000.00 $0.00 $0.00 $0.00 $420,000:00 Estimated Costs: 31st Street Roadway and Utility Improvements FY 08/09 FY 09/10 FY 10/11 FY 11/12 Group) Roadway ~ Improvements $700,000.00 $3,600,000.00 $0.00 $0.00 $4,300,000.00 Q) Public Utilities(1) $230,000.00 (3) $1,610,000.00 $0.00 $0.00 $1,840,000.00 III C'll .c Pri\iiate Utilities $0.00 $800,000.00 $0.00 $0.00 $800,000.00 D.. Right-of-Way $0.00 $0.00 $0.00 $0.00 $0.00 Contingency(2) $105,000.00 $500,000.00 $160,000.00 $0.00 $765,000.00 Totals (by Fiscal Year) $1,035,000.00 $6,510,000.00 $160,000.00 $0,00 $7:, (lOS.oeO. 00 Estimated Costs: Full Streetscape Improvements to 32nd Street between the Existing 30th Street/Laskin Road Split and Pacific Avenue FY 08/09 FY 09/10 FY 10/11 FY 11/12 Group) Roadway ~ Improvements $800,000.00 $0.00 $7,000,000.00 $0,00 $7,800,000.00 Q) Public Utilities(1) $0,00 $0.00 III $0.00 $0.00 $0.00 C'll .c Pri\iiate Utilities $0.00 $0.00 $1,000,000.00 $0.00 $1,000,000.00 D.. Right-of-Way $0.00 $7,250,000.00 $0.00 $0.00 $7,250,000.00 Contingency(2) $120,000,00 $0.00 $500,000.00 $0.00 $620,000.00 Totals (by Fiscal Year) $920,000.00 $7,250,000.00 $8,500,000.00 $0.00 $11,170,000.00 Fiscal Year Totals $2,893,650.00 $16,611,450.00 $8,911,250.00 $0.00 1) Public Utilities - indudes 15% contingency 2) Contingency Line -Includes 15% for Roadway and Private Uti I ity Work only Project Grand Total $28,416,350.00 May 5, 2009 II I - 12 - C IT Y MANA G E R 'S B R IE FIN G LASKIN ROAD GATEWAY Project Funding CIP #2-143 LASKIN ROAD GATEWAY - PHASE I-A PROPOSED FUNDING PLAN FY 2010 AMENDED CIP Appropriations Funding Source To Date** FY 2010 FY 2011 Total Current Funding* 5,400,000 3,800,000 3,300,000 12,500,000 2-089 Southeastern Parkway & Greenbelt 1,000,000 1,000,000 2-107 Seaboard Road 4,200,000 4,200,000 9-081 Strategic Growth Areas 1,500,000 1,500,000 9-035 Town Center Pedestrian Bridge 3,150,000 3,150,000 Water and Sewer Fund Balance 4,054,900 4,054,900 Unallocated Charter Bonds 1,149,295 862,155 2,011,450 Total 10,749,295 8,854,900 8,812,155 28,416,350 Cumulative Total 10,749,295 19,604,195 28,416,350 *FY 2009/10 adopted CIP, **Through FY 2009. Public Utilities Phase 1: Arctic Ave Sewer: -Replace gravity sanitary sewer in Arctic Av from 28 'Iz St to 32no St (1.450 If of30-inch to 12-inch diameter) -Replace HRSD force main from 29t11 St pump station to 29'1z St (200 If of 16-inch) -Con struction: September 2009 to July 2010 ( 1 0 month s) 32nd St Sewer: -Replace gravity sanitary sewer in 32d St from Holly Rd to Pacific Ave (1.000 If of 8-inch) -Install utility duct bank along 32lid St. (1.000 If) -Construction: January 201 Oto July 2010 (6 months) Estimated Cost: -Arctic SS: $ 1.788.500 -HRSD: $ 186,000 -Ductbank:$ 760.000 -32nd St SS: $ 240,000 Total: $ 2.974.500 Project 2: No public utilities work. Project 3: -Replace gravity sanitary sewer in Laskin Rd between Pacific Av and Holly Rd, (1.000 If of 30-inch) -Relocate 36-inchwater main in Laskin Rd. (1.000 If) -Construction: September 201 0 to November 2011 (14 months) Estimated costs: -Water: $1,332.000 'SS: $ 491.000 Total: $1.823.000 Project4: No public utilities work, May 5, 2009 II II I - 13- C I T Y MANA G E R 'S B R IE FIN G LASKIN ROAD GATEWA Y Mr. Hansen reiterated the Phases involved: Phase #1: Public Utilities Water/Sewer Improvements at Arctic and 32nd Street Phase #2: Interim Traffic improvements to 31st and 32nd Streets Phase #3: 3rt Street (Laskin Road) Roadway and Utility Improvements Phase #4: Full Streetscape Improvements to 32nd Street between the existing 3o'h StreetlLaskin Road Split and Pacific A venue. Mr. Hansen distributed Attachment C, Laskin Road Gateway Phase I-A, Schedule of Activities, which is hereby made a part of the record. This project is to be built infour (4) phases, which are contingent upon several needs, The City Manager advised the Southeastern Parkway and Greenbelt is in a state where the City is going to enter into mediation with the Federal Highway Administration and the Resource Agencies (United States Army Corps of Engineers and the Environmental Protection Agency). Approximately a month ago, the FHWA withdrew their prior concurrence approval of the Southeastern Parkway and Greenbelt, which is a major setback. The City is objecting and attempting to overturn this verdict. Southeastern Parkway and Greenbelt is one of the six (6) major projects and is unfunded. Tom Leahy, Director of Public Utilities, advised Service Area 3 is the largest sanitary sewer service area in the City. The entire area is served by a Pump Station owned by Hampton Roads Sanitation District on 291h Street. The entire area has been reviewed in detail. This has been labeled "Locality Overflow Point ", which means there have been numerous sanitary sewer overflows due to capacity limitations. Therefore, letters of acceptance for new projects could not be issued certifYing capacity to connect to the sewer system. It was determined to be best to cut the area in 'halfwith a Southern and Northern portion. All of the Northern area would flow to this pump station and then all the Southern area would flow to a new pump station at 18th Street. New sanitary sewer work would also be required. The Laskin work has nothing to do with the southern end, other than part of the entire designfor solving the Beach Borough capacity issue. This bulk of the work is very large and new sanitary sewer lines from 28th Street to 32"d Street and Arctic Avenue, would basically make this the major collector for all of the water comingfrom the North and all the water comingfrom about 20lh Street moving north towards the HRSD pump station. This also involves a large line in 3]'1 Street, which is to collect. The work on 32nd Street is not as critical, but the Staff would like to complete the work prior to construction. Some of these areas would date back forty (40) years. The total would be approximately $5-MILLION. HRSD has a force main which requires some renewal work, for which the City would be reimbursed. There is some duct bank work for private utilities ('half in Arctic Sewer and major portion relocating a 36" line on Laskin Road to be moved), for which the City would be reimbursed. Concern was expressed re bike paths for cyclists. At the present no bike paths are proposedfor Laskin Road. May 5, 2009 II I - 14 - C IT Y MAN AGE R 'S B R IE FIN G PROPOSED ROADWAY RECAP 2:43 P.M. The City Manager advised the Roadways summarization is proposed in the Capital Improvement Program. On January 6, 2009, as a "kick all" to the budget presentation, the City Engineer, John Fowler, provided a Capital Improvement Program Brief on the Urban Roadway Program. A copy of this Briefing was distributed to City Council. A copy of the Second Year Update FY 2009-10 Capital Improvement Program Roadways Sections, detailed on April 14, 2009, by Jason E. Cosby, Director - Public Works was also distributed. David Hansen, Deputy City Manager, introduced Jason Cosby - Director of Public Works, John Fowler- City Engineer, Heather M Ham - Project Support, Dave Jarman - Project Engineer, and Phil Pullen - Roadways Division Manager Mr. Hansen advised there are four (4) General Categories of Projects: D Maintenance Projects D Safety Improvement Projects D Special Projects (Lesner Bridge, Shore Drive, etc.) D Congestion Relief and Capacity Improvement Projects Local Roadways Funding Approach . To the Extent Possible D Fully Fund . Maintenance Projects . Safety Projects . Special Projects D With remaining funding, fund priority Congestion Relief and Capacity Improvements Projects (Urban and Local) . Funding Local Roadways $600 $500 $466 $>lSO $423 $400 $300 $200 $100 $540 $538 $486 $439 53% >IS% 47'4 63% $0 FY 04-09 FY 05-10 FY 06-11 FY 07-12 FY 08-13 FY 09-14 Rev FY 09-14 -+- Total Fun~~~ 4 m:::::JState Urban Funding m:::::JLocal Funding a::lState Maintanence May 5, 2009 II I - 15 - C IT Y MAN AGE R 'S B R IE FIN G PROPOSED ROADWAY RECAP ~tit1g;ib';,t- ",,&;&;11#8' Funding Roadways Construction $350 $300 $250 $200 $150 $100 $50 $0 Millions FY 04-09 FY 05-10 FY 06-11 FY 07-12 FY 08-13 FY 09-14 Rev 09-14 -I Illl:lZlState Urban Funding Illl:lZlLocal Funding --+- Total Funding 5 The following chart was presented in January 2009 by the City Engineer: Urban Formula Projects in the APPROVED FY 2009-14 Virginia Department of Transportation (VDOT) Six-Year Improvement Program (SYIP) and the APPROVED CIP. . Fully Funded o Birdneck Road Phase II (Legacy - Under Construction) o Lynnhaven Parkway Phase IX (Legacy - Under Construction) o Princess Anne RoadlKempsville Road Intersection (UeI - Acquisition) o Witch duck Road Phase I (UCI -Acquisition) o Princess Anne Phase IV (Legacy - Utility Adjustments) o Nimmo Parkway Phase V-A (Legacy -Acquisition) o Witchduck Road Phase II (UCI - Design) . Partially Funded o Lynnhaven Parkway Phase XI (Legacy - Acquisition) o Laskin Road Phase I (Legacy- Acquisition) o Elbow Road Extended Phase II (UCI - Acquisition) o Indian River Road Phase VII (UCI - Acquisition) o Holland Road Phase VI (Legacy - Acquisition) o Laskin Road Phase II (UCI - Design) . Urban Funding in the FY 09-14 SYIP was already 44% less than in the FY 08-13 SYIP . An additional 45% Reduction in the FY 09-14 Urban Funding was made in January 2009 . In February 2009, all State funding for the Urban Road program was cut . The remaining State funding is only for projects in construction: . Birdneck Phase II . Lynnhaven Phase IX . Stimulus Funding (MPO) of $10.64-MILLION received in March for Witchduck I (can be expended in 120 days) May 5, 2009 II II I - 16 - C IT Y MANA G E R 'S B R IE FIN G PROPOSED ROADWAY RECAP Council Lady Henley expressed concern that since City Council made the two (2) top Priorities: Princess Anne IV and Nimmo V, Princess Anne Road/Kempsville Intersection and Witchduck Road Phase I became the top (2) priorities. Robert Matthias, Assistant to the City Manager, received notification that VDOT is going to step in and the State will accept (buy) Witchduck Ifrom the City with their 120-day money and allow the 365-day funds and move it to Princess Anne IV. Nimmo V is now moving back two (2) years to FY12. The State has some other 365-day funds. If the City can pull $11. I-MILLION local funds in Princess Anne IV and also place the 365- day state funds, this can be moved back to pay the Seaboard debt and finish the Nimmo Parkway V, moving both projects into FY 2011. . 00,::'~, Types of Projects Funded for FY 2009-1 0 Congestion Relief & Capacity Improvement, 56%, $31,647,667 Maintenance Projects I Programs, 23%, $12,938,606 Special Programs / Project, 18% $10,263,284 Safety Improvement Programs, 3%, $1,664,601 Congestion Relief & Capacity Improvement Projects FY 2009-10 Stimulus $10.640,000 Urban. $19,774,657 10 May 5, 2009 II II I - 17 - C IT Y MANA G E R 'S B R IE FIN G PROPOSED ROADWAY RECAP Program Highlights FY 10 Net Increase of S14. 6-MILLION Stimulus Funding - SI0.6-MILLION (applied to the Witch duck Road Phase I project) Pavement Maintenance Program - S2-MILLION Street Reconstruction - S2-MILLION FY 2009-10 Capital Improvement Program Changes . Lynnhaven Parkway Phase IX - increased funding due to increased costs . Witchduck Road Phase I - schedule advanced due to Stimulus Funding requirements . Princess Anne Road Phase IV - increased City funding due to reduction in State funding . Nimmo Parkway Phase V-A - delayed until FY14 due to reduced State funding . Laskin Road Gateway Phase lA - funding increased as project cost wentfrom SI2.5-MILLION to S28.4-MILLION (acquisition and utilities) . Seaboard Road Project - delayed project to coincide with Nimmo Parkway Phase V-A schedule Mr. Hansen advised if City Council wished Lynnhaven XI moved above Witchduck Road Phase II, stafJis fully supportive. If stimulus funds are received, he is committed to City Council to move these funds into their priorities. Council Lady Henley advised the real priority in this District is Nimmo V. Seaboard is totally a local project. Mr. Hansen advised estimates will be updated on both these projects and will be back to City Council in late Summer or early Fall to compare and contrast estimates of the priorities. Robert Matthias, Assistant to the City Manager, advised the Governor will be making some official announcements. The State stimulusfunds willfree up some of the City 'sfunds and, therefore, he feels strongly that the City will be getting ready for Witchduck, Princess Anne and the ramps at 1-264 and Great Neck Road. There are three (3) other opportunities. There will probably be another Stimulus package in the Fall. Many Congressional representatives are discussing this concept. Mayor Sessoms, as a Member of the Metropolitan Planning Organization (MPO), is aware of ongoing discussion. A strategy will be developed re obtaining these funds. Congress will be reauthorizing the Surface Transportation Act this Summer, which is a 5-year $265-BILLION program. Discussions entail a 6-year program as big as a TRiLLION DOLLARS. Next year, perhaps as early as October, there will be a lot more money flowingfrom the Federal Government through the State to the City. Mr. Matthias advised Northern Virginia already has a gas tax, so the model is there. A penny on the gas tax regionally generates $15-MILLION and for the City of Virginia Beach (26.2%) approximately $4 to $5- MILLION a year. All these issues re transportation will be before the City again in January. BREAK 3:20 P.M. - 3:28 P.M. May 5, 2009 1,1 - 18- BUDGET RECONCILIATION WORKSHOP 3:28 P.M. "May 4, 2009 James K. Spore City Manager Subject: FY 2010 Budget and CIP Reconciliation Dear Mr. Spore: As you are aware, the City Council has held two public hearings on the Proposed Operating Budget and Capital Improvement Program (CIP) as well as received input from various community meetings. And in an attempt to focus our reconciliation discussion, we would like to offer the following thoughts and adjustments to the Proposed Budget and CIP. We do so conscious of the struggling economy, with an eye to the future and the need to continue the quality services expected by our citizens. 1) Animal Control Shelter - Several speakers addressed the need for improvements in the City's animal control operations especially a new shelter, and we concur. The City Council has with this budget enhanced the vaccination services offered to animals at the shelter and have added a new position of Animal Shelter Manager. We feel these are good first steps. The City Council also has allocated funding in FY 2010 to design a new, state of the art shelter building to be located on City owned property. Funding is included in the FY 2010 Capital Improvement Program to do all the design work necessary to move this project to construction in FY 2011. 2) Union Kempsville Museum and Historic Homes - The Department of Museums is committed to operating the Union Kempsville Museum and plans to use a "Scholar in Residence" to provide special events and unique programming at this new facility. Funding is available with the Department's FY 2010 Budget to accomplish this program. In addition, while the Historic Homes are losing a position with the Budget, the Department is working through a strategy of focusing the hours of operation at the various houses on days when visitation is high and to increase the use of volunteers to support existing staff. We do not recommend any adjustment to the Budget at this time, but request a status briefing before next year's Budget. 3) Burton Station Water and Sewer Initiative - We would like to suggest that the City Council direct staff to extend water and sewer into the Burton Station Neighborhood with funding for design being provided in FY 2010 and construction funding included in the FY 2011 Capital Improvement Program. This is an exciting start to the work needed in this Strategic Growth Area and will be done in conjunction with the redevelopment of Burton Station Road and Wesleyan Drive. Funding for the design is available in the Strategic Growth Area Project. 4) Consumer Affairs - Mr. Bryant sent a letter to us advocating the restoration of at least 3 of the 4 positions in this program. We would recommend to City Council that we restore sufficient funding in FY 2010 to accomplish this request. Cost = $235,810 5) Non-Resident Library Fee - Both of us feel that access to the Virginia Beach Library system is critical, especially in this trying economic time, so we would suggest the elimination of the proposed $40 non-resident fee, but we do recommend that we keep the increased funding for books and materials that the fee was to fund. Cost = $75,000 May 5, 2009 II II I - 19- 6) Sheriffs Operating Budget -- Sheriff Lanteigne has requested restoration of the City's reduction in funding to his Budget as well as funding to cover lost State per diem funding to his department. There is $652,703 available to partially cover this request, but he requests $231,250 in additional City funding. Cost = $888,953 7) Norfolk and Southern Right of Way Acquisition - Based on City Council direction, staff set aside the $10 million required for the City's portion of the right-of-way purchase within the General Fund Balance. These funds now need to be appropriated to the Capital Improvement Program to allow the actual purchase. To accomplish this we suggest establishing a new capital program (program sheet attached) and appropriate the required funding. Cost = $10,000,000 8) Wireless Internet Service for Public Safety Vehicles - An opportunity to greatly enhance technology in the Police, Fire, and EMS vehicles has become available at a minimal cost and staff is recommending support. The new MDT terminals in every police vehicle, fire truck, and ambulance can receive and transmit data via cell phone wireless air cards. Use of this technology will allow criminal data to be sent directly to the police car or have the ambulances be able to transmit medical data to the hospitals. Cost = $250,000 9) Other Constitutional Offices - The Treasurer, the Commissioner of the Revenue, and the Clerk of the Court have contacted us to request some relief from proposed reductions to their FY 2010 Operating Budgets. We would recommend restoration of half of the proposed reduction in each office. This would mean that the Treasurer would receive $21,000; the Commissioner $18,500; and the Clerk of the Court $33,000. Cost = $72,500 10) Sister Cities - We are recommending the restoration of funding for this program which has opened cultural and economic doorways through its contact with the cities of Moss, Norway; Miyazaki, Japan; and North Down, Ireland. Cost = $13,260 Total Increase = $11.535.523 After working with staff, we would offer the following for consideration to offset these additions to the Proposed FY 2010 Budget and Capital Improvement Program: 1) Reduce the Salary/Managed Attrition Program Reserve by $100,000. Staff feels that the remaining funding ($400,000) will be sufficient for the transition of employees whose position has been eliminated as well as to cover small salary adjustments that may occur throughout the fiscal year due to promotions, over-hires, restructuring, etc. 2) Savings of $97,333 from HRT due to their receipt of Federal Stimulus funding that allowed them to reduce the subsidy required from each locality. 3) Reduce funding for electrical costs by $685,487 within Public Works. This is possible due to the reduction in Dominion Power rates to municipalities. May 5, 2009 II II I - 20- 4) Appropriate $652,703 in funding from the Sheriff Department Special Revenue Fund - Fund Balance per the Sheriff's Letter of April 21, 2009. 5) Appropriate $10 million in funding from the General Fund - Fund Balance to the Capital Improvement Program for the Norfolk and Southern Right-of-Way. Total Fundina = S11.535.523 We offer these suggestions as a way to begin our discussions and with the understanding that it does not meet all expectations, but given the economy and our limited resources, we feel that it does significantly address them. We also want to once again thank the Virginia Beach School Board for their assistance in this difficult economic time and we support the Board's request to provide "lump sum" funding in FY 2010. The School Board will be adopting a resolution to allocate their Federal Stimulus funding this evening and staff will try to reflect this action in our ordinances for May 12th. The changes outlined above will increase the FY 2009-10 Operating Budget by $652,703 (the rest being transferred within the Budget) keeping it $33 million less than the current year's Operating Budget. The Capital Improvement Program for FY 2009-10 will increase by $10 million to $226,129,109 due to the need to appropriate funding for Norfolk and Southern. We look forward to discussing these items with you on Tuesday. Sincerely, sl William D. Sessoms, Jr., Mayor sl Louis R. Jones, Vice Mayor" Councilman Wood referenced the Animal Control Shelter and believes it afailure on the part of City Council not to give City Staff clear and concise direction to return with an animal control facility that could be constructed at a reasonable cost, with its primary goal the health and safety of animals and, secondarily, will be adoptionfriendly. Thisfacility could be built more efficiently on City-owned land. Equally important would be not to spend any of the funds set aside for design. Council Members Dyer, Villanueva and Wilson concurred with Councilman Wood. Mayor Sessoms requested the employees and volunteers of Animal Control be recognizedfor their unselfish dedication. During his visit, they were scrubbing the floors attempting to improve conditions. Progress is being made. The City Council's goal is to provide them with an improved facility. The Society for Prevention a/Cruelty to Animals (SPCA) is providing the vaccinations for the animals. Relative the new Director, the City Manager advised the initial round of interviews has been completed and he City is initiating an offer. Councilman Davis believes the incinerator should be in a more aesthetic location. Councilman DeSteph advised the original estimate for the facility was between $2.8 and $3-MILLION for the new facility built on City property. However, the last estimate was over $20-MILLION Councilman DeSteph disagrees with the increase in taxes and fees and stressed the need for smaller, more efficient effective government, He believes strongly in the 3 to 5-year solution of eliminating approximately 500 to 750 positions through attrition (small more efficient government). Our schools have had a reduction of 6,000 students. Catheryn Whitesell, Director of Management Services, advised, as the assessments have adjusted downward, a better method would be to only appropriate the fund balance in the year a/the Budget and not project out over time. May 5, 2009 II II I I - 21 - Council Lady Henley believes it important to remember the City's commitment to Sandbridge and the Tax Increment Financing to make sure there is enoughfunds to handle another project as well as an emergency project. Prior to July First, an update on the Volunteer staffwill be provided. Lynn Clements, Director - Department of Museums, advised within the Division of Historic Houses and Preservation, there are 10.25 Full Time Employees, which includesfull and part time staff. To lose 10% is a handicap. Ms. Clements plans to examine the operating hours for all the historic houses and probably adjust the hours and redeploy the staff, recruit more volunteers and use paid and unpaid staff at the new facility. The facility, to house the Union Kempsville artifacts, opens in January 2010 at the Renaissance High School. A new Curator for the City has been acquired. The artifacts donatedfrom the Union Kempsville School donated will be kept in exhibit cases at the school. The Department of Museums is committed to this proposal. One position was eliminated. Only one position is filled at the present time, but another individual will be hired to work with all the historic houses and the new facility. An educator is doing all the programming at the present time. Catheryn Whitesell, Director - Management Services, advised the Virginia Beach School Board is considering an amendment to their FY 2010 Operating Budget. The total Increase in Funding is $31,163,815 and the Capital Improvement Program will increase $10.3-MILLION Said information is hereby made a part of the record. May 5, 2009 II I I - 22- Mayor William D. Sessoms, Jr. called to order the Virginia Beach City Council's SPECIAL FORMAL SESSION from which to recess into CLOSED SESSION, Tuesday, May 5, 2009, at 3:53 P.M City Council's Conference Room 234, City Hall. Council Members Present: Glenn R. Davis, William R. "Bill" DeSteph, Harry E. Diezel, Robert M Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr., John E. Uhrin, Ron A. Villanueva, Rosemary Wilson and James L. Wood Council Members Absent: None May 5, 2009 II I - 23- III.A. MAYOR'S CALL FOR FORMAL SESSION ITEM # 58769 Mayor Sessoms read the Mayor's Call for Special Formal Session: April 30, 2009 "THE HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach. I hereby callfor a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL from which to recess into CLOSED SESSION for the following purpose: CONTRACTUAL NEGOTIATIONS: Southeastern Public Service Authority (SPSA) The SPECIAL FORMAL and CLOSED SESSION shall be held: Tuesday, May 5, 2009 4:00 P.M., following the City Council Workshop City Council's Conference Room 234, City Hall 2401 Courthouse Drive, Virginia Beach, Virginia 23456-9005. Sinrcrel}; !>/ ~VJJJiam D. Sessoms, .//: Mayor" May 5, 2009 hl I City c:>f Virgir1ia. Bea.ch April 30, 2009 VBgov.com MUNICIPAL CENTER BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VA 23456-9000 (757) 385-4581 FAX (757) 385-5699 wsessoms@vbgov.com WilLIAM D. SESSOMS, JR. MAYOR THE HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby call for a SPECIAL FORMAL SESSION of the VIRGINIA BEACH CITY COUNCIL from which to recess into CLOSED SESSION for the following purpose: CONTRACTUAL NEGOTIATIONS: Southeastern Public Service Authority (SPSA) The SPECIAL FORMAL and CLOSED SESSION shall be held: Tuesday, May 5, 2009 4:00 P.M., following the City Council Workshop City Council's Conference Room 234, City Hall 2401 Courthouse Drive, Virginia Beach, Virginia 23456-9005. sinD . WiJIiam ~ms, Jr. Mayor Virginia Beach City Caunal Glenn R. Davis WiDiam R. ('BiD DeSteph Harry E Diezel Robert M Dyer Barbara M Henley Vice Mayor Louis R. Jones John E Uhrin Ron A. ViDanueva Rosemary Wilson James L. Wood fJ;:I:3 Notice ;p' ~ I.I I City ~f Virgi:rl..ia Beach VBgov.com April 3~ 2009 MUNICIPAL CENTER BUILDING 1 2401 COURTHOUSE DRIVE VIRGINIA BEACH, VA 23456-9000 (757) 385-4581 FAX (757) 385-5699 wsessoms@vbgov.com WilLIAM 0, SESSOMS, JR. MAYOR THE HONORABLE MEMBERS OF CITY COUNCIL In accordance with the Virginia Beach City Code Section 2-21, and by the authority vested in me as Mayor of the City of Virginia Beach, I hereby callfor a SPECIAL FORMAL SESSION of the VIRGINIA BEA CH CITY COUNCIL from which to recess into CLOSED SESSION for the following purpose: CONTRACTUAL NEGOTIATIONS: Southeastern Public Service Authority (SPSA) The SPECIAL FORMAL and CLOSED SESSION shall be held: Tuesday, May 5, 2009 4:00 P.M., following the City Council Workshop City Council's Conference Room 234, City Hall 2401 Courthouse Drive, Virginia Beach, Virginia 23456-9005. Sincerely, : 0 n wffhill U4'f' Mayor cc Mayor and Members of City Council James K Spore, City Manager Mark D. Stiles, City Attorney Lyndon S. Remias, City Auditor Ruth Hodges Smith, MMG, City Clerk Susan D. Walston, Deputy City Manager Robert S. Herbert, Deputy City Manager David L. Hansen, Deputy City Manager Catheryn Whitesell, Director of Management Services Mary Hancock, Media and Communications Administrator Kevin Fairley, Director of Multimedia Services II I - 24- ITEM # 58770 Mayor William D. Sessoms, Jr. entertained a motion to permit City Council to conduct its CLOSED SESSION, pursuant to Section 2,2-3711 (A), Code of Virginia, as amended, for the following purpose: LEGAL MATTERS: Consultation with legal counsel and briefings by staff members, consultants, pertaining to actual or probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, or consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pursuant to Section 2,2-3711 (A) (7). Southeastern Public Service Authority (SPSA) Upon motion by Councilman Wood, seconded by Council Lady Wilson, City Council voted to proceed into CLOSED SESSION at 3: 54 P.M. Voting: 11-0 Council Members Voting Aye: Glenn R. Davis, William R, "Bill" DeSteph, Harry E. Diezel, Robert M. Dyer, Barbara M Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr., John E Uhrin, Ron A. Villanueva, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent None (Closed Session: 3:54 P.M. - 4:25 P.M.) May 5, 2009 1,1 I - 25 - Item V-D. CERTIFICA TION ITEM # 58771 Upon motion by Councilman Wood, seconded by Council Lady Wilson, City Council CERTIFIED THE CLOSED SESSION TO BE IN ACCORDANCE WITH THE MOTION TO RECESS. Only public business matters lawfully exempt from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies. AND, Only such public business matters as were identified in the motion convening the Closed Session were heard, discussed or considered by Virginia Beach City Council. Voting: 10-0 Council Members Voting Aye: Glenn R. Davis, William R. "Bill" DeSteph, Harry E. Diezel, Barbara M Henley, Vice Mayor Louis R. Jones, Mayor William D. Sessoms, Jr., JohnE. Uhrin, RonA. Villanueva, Rosemary Wilson and James L. Wood Council Members Voting Nay: None Council Members Absent: Robert M Dyer May 5, 2009 II II I I RESOLUTION CERTIFICATION OF CLOSED SESSION VIRGINIA BEACH CITY COUNCIL WHEREAS: The Virginia Beach City Council convened into CLOSED SESSION, pursuant to the affirmative vote recorded in ITEM #58770, Page 24, and in accordance with the provisions of The Virginia Freedom of Information Act, and, WHEREAS: Section 2.2-3712 of the Code of Virginia requires a certification by the governing body that such Closed Session was conducted in conformity with Virginia law. NOff, THEREFORE, BE IT RESOL VED: That the Virginia Beach City Council hereby certifies that, to the best of each member's knowledge, (a) only public business matters lawfully exempted from Open Meeting requirements by Virginia law were discussed in Closed Session to which this certification resolution applies; and, (b) only such public business matters as were identified in the motion convening this Closed Session were heard, discussed or considered by Virginia Beach City Council. ~~..~ th Hodges Fraser, MMC City Clerk May 5,2009 II I - 26- Item IV ADJOURNMENT ITEM # 58772 Mayor William D. Sessoms, Jr. DECLARED the City Council Meeting ADJOURNED at 4:26 P.M. -~J _____~~_d~--~-d/zJ Beverly 0. Hooks, CMC Chief Deputy City Clerk - {&.-,--~-- -,,) uth Hodges Fraser, MMC City Clerk William D. Sessoms, Jr. Mayor City of Virginia Beach Virginia May 5, 2009 I I 111'1 - 26- Item IV ADJOURNMENT ITEM # 58772 Mayor William D, Sessoms, Jr. DECLARED the City Council Meeting ADJOURNED at 4:26 P.M. ~ / O./0~ ~------------------ Beverly 0. Hooks, CMC Chief Deputy City Clerk ~4~ uth Hodges Fraser, MMC City Clerk William D. Sessoms, Jr. Mayor City of Virginia Beach Virginia May 5, 2009