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Home My WebLink About102709 MINORITY BUSINESS ~ ~ VIR(.INI'III!\t II MBC '","-'1<1""'-''''''-',;1.",. Presentation to City Council Presented by Oelceno Miles, Chair, MBC Michael Chinn, Financial Counselor, MBC lill~<""~' Tf""u.'~.h PrverW\' BACKGROUND - Institute, conduct, and engage in educational and training programs to promote the involvement of minority-owned businesses, smalf businesses, businesses owned by women and service disabled veteran owned businesses in the public procurement process ~ Created in 1995 as an advisory body to City Council and City Manager ~ Duties, powers and functions defined in Ordinance No 2310, 2-28-95: - Advise City Manager and City Council on policy and procedural issues - Serve as a forum for the discussion and development of the awareness of minority-owned businesses, small businesses, businesses owned by women service disabled veteran owned businesses of the procurement process - Provide City Council and City Manager with an annual written report of the Minority Business Council's activities on or before December thirty-first of each year - Adopt rules and procedures for the conduct of its affairs - Shall not provide advice or assistance in individual procurement solicitations, evaluations, awards, disputes or protests 1 To be "the leading influence in connecting contractor resources with city opportunities." ,1m',! : The MBC serves as an advisory Blgency to the City Manager and the C~ity Council with respect to the City's procurement policies and procedures. 2 !IIISSION , "Advance and facilitate an environment of business opportunities, focusing on increasing expenditures to minority, woman and service disabled veteran-owned businesses by the City of Virginia Beach as a means to further the City's economic development and vitality." MBC GOALS ~ "Identify and encourage city agencies and firms projecting the City's image to fairly reflect Virginia Beach as a City of ethnic and racial diversity when carrying forward the City's business." ~ "Help achieve and maintain the opportunity for improved minority business participation levels in the procurement process for goods and services and construction. " 3 'm I ,'M MITT E e's '~ ~ Policy-primarily focuses on development of legislation, ordinances, administrative din~ctlves and procedures; educating the MBC members; review processes and policies and make recommendations for action ~ Outreach-primarily focuses on goals that measure programs and goals that provide education and information for SWaM and service disabled veteran-owned bUlsinesses and partners; it also includes programs that promote benefits of the MBC and procurement opportunities within the City ~ Dalta Collection and Analysis-primarily focuses on Sloals that help develop (SWaM) business capabilities via collection, and analysis of minority, woman and service disabled veteran-owned business contract awards and expenditures with the City; and the establishment of maintenance of data and directories on minority, woman and service disabled veteran-owned businesses and business activities in the City and throughout the region ~ Minority Awareness/Media-primarily creates forums for discussion and development of slwareness of SWaM and service disabled veteran-owned businesses and the procurement process; also includes initiatives that develop and implement marketing and communication programs; and coordinate media communications and advertising; help to promote diversity within the business community while monitoring new and current businesses and economic development within the City I II I F' C JI.. fl T P (') L. I C I E S'~" , " ~ Council Resolution May 6, 2008 - 100/0 Goal for Minority Participation in City Contracts. ~ AD 6.09 Woman and Minority-Owned Business Participation in City Procurements (September ~~007). ~ Amendment to Ordinance adding Service Disabled Veteran- Owned Businesses (June 2009) 4 II I IlfEN PERCENT c~'u ell. ESOl..U1"lON (COMPETITIVE EXPENDITURES REPORT) TOTAL Expenditures Minority Business Expenditures % Amount of total expenditures FY09 (12 mas) FY08 (12 mas) $193,312,360 $ 14,131,798 $224,658,190 $12,203,211 7.31% 5.43% Summary of Expenditures to Minority Vendors 12 Month Period July 1, 2008 to June 30, 2009 Compare to Resolution Goal of 10% $250 $200 c $150 ~ i $100 85,8 $50 $3,8 $8,6 $0 CIP $1075 Non-CIP Total 5 10,(\% U'IIo Note: 08181_ Mlnortly WOmen- Owned firms 7.3% Percent of Total Expenditures to Minority Firms 8,0'110 7,0% 18,0% i 5,0% III: 4,0% f 3,0% 2,0% 1.8% 2.0% 1.0% 0,0'"' FYOO FYOl FY02 FY03 FY04 FY05 FYoe FY07 FY08 FY09 FISCAL YEAR $liM~,OM $4,9M $4.5M $UM $4.3M $5,3M $8,lM $1,8 M $12.2 M $14.1M Tcl8l $ $99,5 M $119.8M $1~.9M $171.6 M $IZ39,2 M $285.4 1238.7 $2201.3 M ~,7M $19UM . ,lI firms 44 122 144 127 138 143 180 135 141 187 . ~, " 9. . . ." '. ~>; ij , ,~' , In addition to policies implemented, it should be noted: ,.. Early involvement in the planning process by the Purchasing Division ,.. Greater attention to selection of appropriate NIGP Codes (www.vbqov.com/finance/purchasinq) ,. GrEiater use of semi-annual forecasts: v' Noncommittal basis provides projected requirements ,.. Vendors training hosted by the purchasing division supports vendor training v' Enables development of business relationships prior to solicitations being issued ,.. Increased Use of Available Search tools: City External Web Site, Virginia Department of Minority Business Enterprise (www.dmbe.virQinia.Qov) v' Used by targeted business community Federal Central Contractor Registration (www.ccr.Qov) v' Similar to federal ThomasNet (www.thomasnetcom) 6 PROGRESS y "Eleven (11) departments gave briefings, with their successes and challenges, to MBC." Y Departments have demonstrated committed support of the program y Departments have demonstrated active participation in MBC sponsored events during the entire year, including departmental presentations during MBC monthly meetings y Departments are sensitive to prompt processing of invoices y Departments are committed to a process of accountability for staff members involved in process -for example, reduction in amount of time to close out proposed subcontracting plans entered into the Woman Minority Business Participation Tracking Application (WMBPT A); compliance reviews reflect stronger documentation on efforts to locate woman, minority and service-disabled veterans for inclusion in solicitation process PROGRESS Department of Minority Business Enterprise (DMBE): The Virginia Beach Department of Economic Development has partnered with the Virginia Department of Minority Business Enterprise to offer one-on-one counseling sessions with locar business owners. The Virginia Beach Department of Economic Development Minority Business Development Program has been successful in match making for strategic partnerships and assisting the following businesses on new office locations and expansions: JES Construction, USA Backgrounds, JFL & Associates, Delta Resources, MCO Technologies, The Aaron Wheeler Group, Jungle Gym, Quality Technical Services, EI Polio Loco, Image Barbering, IntellecTechs, Super Car Care Center, Pediatric Dentistry, Willard Marine, Young Dentistry and DOMA Technologies. 7 , > l " SS ,l 1 . " ~ ~ > 2009 Entrepreneurial Connection hosted by Virginia Beach Economic Development: ~, As part of its month long celebration of the City's African American History Month, Economic Development, in conjunction with the Virginia Beach Friends of the Library, US Small Business Administration, the City of Virginia Beach and the Virginia Beach Minority Business Council ~ Designed to provide more awareness about procurement opportunities and business education for minority business owners to II "II 'ss '~ Virginia Minoritv SUQPlier Qevelopment Council (VMSDC): The City of Virginia Beach hosted VMSDC's Executive Board mleeting which fostered continual partnership with the City's outreach efforts for targeted business communities. 8 II ~ ATTENTIO N AREAS 1. Improve understanding of bidding process by targeted activity to: 2. Improve connection with prime and subcontractors in construction ./ Enable companies to submit bids or respond more adequately ./ Enable submission in greater number of competitive bids ./ Foster greater comfort with request for de-briefs ./ Promote an increase in request for historical data from interested contractors 3. Research Potential Strategic Partnerships ./ Road construction: paving, asphalt applications, road concrete ./ Architecture and Engineering (A&E) 9 - . STIM'ONIALS ? JAVA Construction Playground picnic tables and $8,906; (MBE) benches; PA athletic complex $46,672 site furnishings Shaw Building Corporation Fire Station Renovations; $483,427; (WBE) Recreation Centers Bowling $263,743 Alley Conversions Pipeline Industrial Seatack Community Center $86,500 (MBE) Brick Repairs 6.nesnah Design & Marketing Provide document publication $2,293,50 (MBE) design services for Virginia Beach Comprehensive Plan )P> Recognized Four Businesses at the 2008 Annual MBC Conference and Expo (313 attended): V' Minority-Owned Business of the Year-Sun Bay Contracting, Inc V' Woman-Owned Business of the Year-Coastal Threads, Inc. V' Small Business ofthe Year-Tidewater Graphics & Signs V' Diversity Champion ofthe Year-Corporate Express )P> Recognized Exceptional Achievements for Various City Staffers and Departments for their Advocacy, Outreach and Awareness 10 ~:_c ",llAtS FOR FUTURE EFFORTS Goals Amend MOU with DMBE for on-site coordination, strategic development and certification of service-disabled veteran- owned businesses Improve access to Procurement Opportunities Continue Departmental Training Monitoring and Reporting under AD and 10% City Resolution Revisions to Applicable Existing Administrative Directives(PW/PU) for Construction and Architecture & Engineering Partnership with School Board Milestones Fall 09 Strengthen Forecasts of Procurement Opportunities; post bi-annual updates on Web site Fall 09 On-Going- Training Conducted on a Quarterly Basis; Specialized Training Scheduled for Oepts with Unique Requirements and Exemptions; Provide Annual Report to MBC and City Council Fall 09 VBPS Liaison Working with MBC to Develop Applicable Policies for Consistent Data Collection and Reporting of School' Expenditures -Fall Goals Host Regional Small Business Summit Continue analysis of Bid Responses for "No Bids" and "No Responses" Continue Promotion of Involvement and Awareness as measured by the "HITS" on MBC Web Site Milestones Scheduled for November 5, 2009, @ Westin Hotel Town Center Continue Analyzing and Reporting 2007-5,838 hits 2008-7,224 hits 2009-4,813 hits Research Available Options for Vendor FY 2010 Assistance with Bonding Requirements To Advance and Facilitate an Environment of Business Opportunities, including MBC Industry Hour Hosted Quarterly by Construction, Architecture & Engineering 11 Goals Education Series (Spring 2010) Continue Targeted Training: ~ Small Purchase Training ~ Ve,ndors training for construction and ABlE ~ Vendors training for goods and services ~ Post Video of applicable workshops on web site Focus on Encouraging Primes to Utilize More SWaMsIDBEs/SDV Continue Research and Identification of Targeted/Pre-Qualified Vendors Milestones Conduct one Evening per Week for 4 Weeks Hosted by Department of Economic Development On-going Quarterly; Vendors Training for Construction and A&E Vendors Implemented May 2009 ; Continue Vendors Training for Goods and Services Make Better Use of WMPP to Connect Resources with Opportunities and Better Monitoring of Plans On-going ~Te'resa Carrington ~Amma Anyane-Ntow Guerrier ~J. Samantha Hartley ~ClJIrtis Hopkins ~Joanne McElroy-Hail F~ 'r'..;;;:;;I VIR(,Ir-;I,\ 1\I"lll M,!J~ Slk"<Cc"TI>"'.",'l;hJl'vel""!V ~Sheila Johnson ~Donna Merritt ~Calherbe Monel ~ Tanya Perkins ~ Byron Williams, Sr 12 II I MINORITY BUSINESS COUNCIL City Council Liaisons Ron A. Villanueva Bob Dyer Special appreciation to former MBC Member, Luis Rivera, for Nine Years of Dedicated Service. ~ ~ vlll<.INI\l\I",,-f1 M,!J~ SU..e,>Th"''',''.hll"'(',,,-,,v Members Delceno Miles - Chair Linda Bright- Vice Chair Michael Chinn - Financial Counselor Ferdinand Perez- Secretarial Officer Carla Bailey Wanda Cooper John Hawley Derek Redmond Prescott Sherrod Edwin Tirona John Williams 13