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Home My WebLink About04132010 QUALITY PHYSICAL ENVIRONMENT PRESENTATIONi yg -- r 9,~ S ~~ w Budget Workshop FY 2010-11 April 13, 2010 Quality Physical Environment ~~ ~~~~~ ua ~t s~ca ._ r~~ nvironment ~- s ^_ ~uR NAj~aNS FY 2009-10 FY 2010-11 Quality Physical Environment FY 2009 Actual Adjusted Proposed Change Budgeted Expenditures $ 204,529,772 $ 210,178,482 $ 216,318,829 2.92% FTEs 1,403.88 1,398.88 1,383.88 -1.07% • Business Area includes Planning, Public Utilities and Public Works Departments • City Council Goals: - Create a financially sustainable City providing excellent services - Improve transportation services - Revitalize neighborhoods and plan for the future • Fee/Tax Increases: - Storm Water Fees - Water Rates and Service Availability Fee - Sewer Rates (beginning in FY12) 14.7% of Total Operatin Budget Quality Physical Environment ~\ ~, 2 ~~ ~~~~~ ua ~t s~ca ._ r ~~ y ~ ,. ~., .. r ~'' "f' ,~ ~~ ~~~~ ~_~ nvironment ~- s ^_ ~uR NAj~aNS Quality Physical Environment 2% ~ 12% 5° 18°r Charges and Fees ^ Dedicated Taxes State 56% Other Local • Maior Revenues: Fees and Charges - Water and Sewer Fees - Storm Water Fees Dedicated Revenues - Open Space - Recreation Center for Maintenance - Sandbridge TIF and SSD - Tourism Growth Investment Fund - Lynnhaven Mall TIF - Town Center SSD u Retained Earnings and Fund Balance City State - VDOT Road Maintenance Funding Other Local - Services to other departments - Interest - Permits, fines and other miscellaneous Retained Earnings and Fund Balance - Water and Sewer Fund for prior-year Water Services Contract true-up - Sandbridge SSD to support ongoing sand replenishment project r v BUR t~A~t~~~ Planning Planning Director's Office Comprehensive Planning $1,408,469 $1,427,009 15 $1,185,311 11 -$241,698 $662,438 $631,697 7 $657,242 7 $25,545 Environment and Sustainability $343,654 $216,181 2 $182,677 2 -$33,504 Office Development Services/ PU-DSC $1,834,516 $1,924,008 22 $1,858,150 21 -$65,858 Current Planning $1,996,808 $1,927,751 24 $1,900,751 23 -$27,000 Permits and Inspections $3,883,099 $4,018,644 53 $3,712,213 49 -$306,431 Zoning Board of Appeals $27,969 $41,789 $35,501 -$6,288 Mass Transit Operations $3,556,756 $3,747,059 $3,832,155 $85,096 Wetlands Board $7,727 $14,331 $14,331 $0 Total $13,721,436 $13,948,469 123.00 $13,378,331 113.00 -$570,138 5 Planning 28.6% FY11 Budget Reduction Criteria: -Avoid program elimination -Reduce support cost 6.7° ^ Personnel ^ Operations 64.7 Mass Transit YMinimize loss of filled positions by eliminating anticipated vacancies -Reorganize to support priorities 6 Planning 15% Target Reduction i i Reduction of Wetlands Program Comprehensive Planning Clerical Support Activities Departmental Reorganization and Efficiency Efficiency Savings and BZA Savings Mass Transit Operations Total Reduction -$155,045 -2 Yes -$157,567 -2 Yes -$93,102 -2 No -$706,816 -9 No -$82,341 0 No -$437,395 0 Yes -$1,632,266 -15 In total, the final Planning Department reduction was 4.1% . Planning FY11 Department Initiatives & Projected Highlights Support the SGA Office by assigning the Transportation Coordinator and two Planner III positions to assist on various projects and initiatives over the next 2 years. The positions remain in Planning. -Reorganize and change the title of the Environmental Management Center to the Environment and Sustainability Office. Transfer a vacant position from the Facilities Management Office and convert to an Energy Assurance, Conservation and Efficiency Administrator. -Reorganize to eliminate 11 positions without eliminating any existing programs. s r v BUR t~A~t~~~ Public Utilities Public Utilities Director's Office 388,345 401,940 3.0 392,717 3.0 (9,223) Engineering 6,264,095 7,478,910 81.0 7,447,879 81.0 (31,031) Lake Gaston Facilities 2,469,065 2,754,199 0 2,885,304 0 131,105 Water Services Contract 25,251,195 26,814,190 0 29,716,190 0 2,902,000 Operations Administration 3,006,289 2,967,108 21.0 2,932,305 21.0 (34,803) Water Distribution 3,760,001 3,670,210 41.0 3,616,264 41.0 (53,946) Water Pump Stations 2,491,831 2,659,866 25.0 2,644,232 25.0 (15,634) Meter Operations 3,446,096 3,317,936 45.0 3,305,666 45.0 (12,270) Sewer Collection 6,518,225 5,700,966 64.0 5,649,446 64.0 (51,520) Sewer Pump Stations 6,273,550 6,110,775 59.0 6,220,274 59.0 109,499 Business Division 6,470,872 6,961,553 65.5 6,953,975 65.5 (7,578) Debt Service 10,655,148 16,389,014 0 16,389,014 0 0 Reserves 0 3,281,998 0 3,069,281 0 (212,717) Public Utilities Transfer to Other 12,750,884 13,985,245 0 15,413,210 0 1,427,965 Funds Transfer to Retained 8,551,953 0 Earnings Total 98,297,549 102,493,910 FY11 Budget ^ Personnel (25.6%) ^ Operating (41.2%) ^ Capital (0.1%) ^ Debt Service (15.4%) ~ Reserves (2.9%) Transfers (14.4%) ^ Depr & Bad Debt (0.4%) 11 0 0 0 0 404.5 4,141,847 404.5 106,635,757 Public Utilities 3% Reduction from Adjusted FY10 Budget 6% Reduction from Original FY10 Budget Corresponding Reduced Budget Reduction Right-of-Way Fee $ 4.0 M 0 New Norfolk Water Services Contract True-Up (FY2008 & $ 2.9 M 0 New FY2009 Biennial) One-time Sewer Rate Increases proposed for FY 12-15 to support CIP necessitated by Regional Consent Order Total Budget Criteria: $106.6 M 404.5 In total, the Department of Public Utilities increased 4.0%. -Mitigate: Hold CIP to $25M until FY 12 Rate Increase. Water Rate Increased to offset $4M Right-of-Way Fee. 12 Public Utilities FY2011 Department Initiatives & Projected Highlights -0ne of the lowest combined water and sewer bills in the region -Rich array of services -Satisfaction Survey - 89% Favorable Response -Regional Consent Order -Sanitary Sewer Overflows down from hundreds per year to dozens per year -Outbound Dialing, Interactive Voice Response, Internet Portal -Improved Customer Service -Water Assistance Program -Assistance to Customers in Need -New 29th Street Water Tank, Stumpy Lake Dam Rehabilitation, Laskin Road Gateway -Phase 1 (Utility Work) r v BUR t~A~t~~~ Public Works 14 Public Works Administration $7,204,010 $6,986,185 19.00 $7,189,133 20.00 2.90% Fleet Management $15,408,110 $15,659,367 81.00 $15,568,913 79.00 -0.58% Building Maintenance $23,149,540 $23,539,012 174.00 $23,614,758 174.00 0.32% Engineering $8,639,669 $9,276,550 97.88 $9,032,441 92.00 -2.63% Infrastructure Maintenance $19,497,900 $18,872,797 223.00 $29,727,151 222.00 57.51% Operations Management $3,553,696 $3,695,672 48.00 $3,811,955 48.00 3.15% Traffic Management $3,954,827 $3,929,157 35.00 $4,017,549 38.88 2.25% Real Estate $985,652 $993,759 12.00 $986,883 12.00 -0.69% *Percent change due to transfer of the pavement maintenance program previously funded through the CIP 15 Public Works Waste Management $37,795,602 Other Costs $9,675,693 Debt Service $465,775 Total $130,345,474 *SPSA forbearance agreement ** SWU CIP transfer .24% 1.49 2.57i~ $38,241,437 181.5 $31,088,643 180.5 -18.70%* $12,814,524 0 $10,868,397 0 -15.19% ** $2,011,002 0 $2,011,002 0 0% $136,034,462 871.38 $137,931,825 866.38 1.39% 7.82 4`J.31% FY11 Budget ^ Personnel 51,988,392 ^ Operating 66,488,339 Capital 3,465,650 ^ Debt Service 2,011,002 ^ Reserves 323,436 Transfers 10,544,961 Public orks 15% Target Redi tion Curbside Yard Debris Collection -$3,317,418 -36.00 Yes Beach Operations -$1,221,024 -9.00 Yes Stormwater-Related Positions -143,302 -2.00 No Administrative Analyst Position -$81,401 -1.00 No Recreation Center Contractual Service - Maintenance -$68,120 -0.00 No HVAC Supplies -$88,000 -0.00 No Sewer Services for City Facilities -$55,000 -0.00 No Electrical Supplies -$40,677 -0.00 No Efficiency Savings -$120,874 -2.00 No Total Reduction -$5,135,816 -50.00 In total, the Department of Public Works decreased 1.4%. Reduction Criteria: - Convert the SWU fund to an enterprise fund. Moved $2,750,000 of VDOT Maint from SWU to General Fund. - Reduce funding where it would have the least impact on services. Public Works FY11 Department Initiatives & Projected Highlights Waste Management: - Contract disposal of yard debris -Anticipated savings of +$500K - Assume operation of Household Hazardous Waste Facility from SPSA - Anticipated savings of +$400K Fleet Management: - Eliminate Dam Neck Garage Night Shift -savings $120,874, 2 FTE's - Eliminate 52 low-use vehicles from the fleet -savings $197K Building Maintenance: - Reduce electrical consumption through upgraded lighting, sensors and purchasing of natural gas through State contract - Resort Showers and Foot Washers - Foam Stabilization for Concrete Slabs and Aprons - Pump Station Contract Painting - Single Ply Roof Coating (SRC) Zs