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Home My WebLink About04052011CONSTITUTIONAL OFFICERS PRESENTATIONBudget Workshop FY 2011-12 April 5, 2011 Constitutional Officers 1 Constitutional Officers FY 2010 FY 2010-11 FY 2011-12 % Constitutional OfficersActualAdjustedProposedChange Budgeted Expenditures$ 53,533,651$ 55,745,473$ 53,894,650-3.32% FTEs 800.06 804.77 789.62-1.88% Constitutional Officers Category includes the City Treasurer, • 3.1% of the Commissioner of the Revenue, the Total Clerk of the Circuit Court, the Operating Commonwealth’s Attorney and the Budget Sheriff City Council Goals: • Create a financially sustainable City – providing excellent services Reduced State support for • Constitutional Officers for the cost of the Virginia Risk Management liability insurance and surety bond premiums totaling $209,372 2 Constitutional Officers Revenue Sources Expenditures 6.8% 2.4% 9.5% 8.8% 5.6% 13.6% 42.8% 43.7% 65.2% 0.8% 0.8% Fees & Charges for ServicesState Commissioner of the RevenueClerk of the Circuit Court FederalOther Local (Transfers) Commonwealth's AttorneySheriff CityFund Balance City Treasurer 3 Commissioner of the Revenue April 5, 2011 Phillip J. Kellam 4 Commissioner of the Revenue $ Change FY 11 Adjusted to FY 12 FY 11 FY 12 FY 12 Proposed Program UnitAdjustedFY11 FTEProposedFTE City2,858,77657.932,841,81757.93-16,959 State800,97335811,1733510,200 Total3,659,74957.933,652,99057.93-6,759 FY 2010-11 Adjusted BudgetFY 2011-12 Proposed Budget 21.89% 22.2% 77.8% 78.11% CityState CityState 5 Commissioner of the Revenue Uses 6.5% 93.5% OperationsPersonnel 6 Commissioner of the Revenue Losing Trends ? August Book in Millions $ Number of COR Employees 64.28* 62.63 61.75 60.6860.68 17 57.93 11 8.99.5 8.9 5.4 05/0606/0707/0808/0909/1010/11 05/0606/0707/0808/0909/1010/11 Winning Solutions ? Restore the 3.5 FTE cut in FY 11 ? Consolidate Business Revenue office area ? *DMV Employees added to COR budget 7 Commissioner of the Revenue Trends & Highlights for FY 12 Business License Assessments up 2.5%* ? Personal Property Assessments up 4.5% ? Trustee Tax Assessments up 2.5 ? Other assessments steady or trending up: ? Bank Franchise, Daily Rental, Public Service, State Income ? Must update Business Property Assessment Method –Re: letter of 3/3/11 ? May implement Machinery & Tools Tax rate reduction** ? May implement “new business” incentive qualifications*** ? Will continue to shift staff and pay overtime if City funding is not addressed in FY 12 ? (Estimated revenue lost to FY 11 is $5m-$10m; Estimated revenue lost to FY 12?) *Under current law**No staff impact ***Additional staff needed 8 Virginia Beach Office of the Commonwealth’s Attorney April 5, 2011 Harvey L. Bryant Virginia’s largest Commonwealth’s Attorney’s Office in Virginia’s largest City 9 Office of the Commonwealth’s Attorney $ Change FY 11 Adjusted to FY 12 FY 10-11 FY10-11 FY 11- Proposed Program UnitAdjustedFTEFY 11-12 Proposed12 FTE Judicial$6,975,02177.90$6,712,60976.75($262,412) Victim-Witness122,5412.00123,4172.00876 Victim-WitnessGrant322,9686.50309,2996.50(13,669) DEASeized Property200,0000200,00000 Total86.4(275,205) 7,620,530 7,345,32585.25 Total without DEA7,420,53086.47,145,32585.25(275,205) $390,073 200,000 FY 2011-12 Proposed Budget 260,585 Personnel 5.5% 2.72% 3.55% DEA Seized Property Operations 2,380,078 DCJS Grant 32.40% $6,755,252 4,504,662 94.5% State 61.33% General Fund 10 RevenuesExpenditures Office of the Commonwealth’s Attorney FY 11/12 Service Changes Reductions Summer Intern Program ($38,779) –this program provided 6 third-year law interns for ? 10 weeks every summer to handle misdemeanor cases, research on large cases, and the writing of briefs allowing our full-time attorneys more time in major case preparation. Legal Investigator ($89,110) –this will hinder our ability to fully prepare prosecutors ? with additional research and investigation when needed. Investigators participate in case analysis, interview witnesses, serve subpoenas and run criminal record histories as needed. Enhancements Media and Communications Coordinator ($50,639) –this will provide media relation ? services on behalf of the Commonwealth’s Attorney regarding public safety issues, community partnerships and press releases concerning the status of pending and completed cases. The MCC will handle the frequent barrage of media inquiries to this office. 11 Office of the Commonwealth’s Attorney FY 2011-12 Trends & Highlights Funded three contracted manpower positions (receptionist and two clerks) ? with money saved from position vacancies to meet service delivery demands Began transfer of restitution program to City Treasurer’s Office ? The office prosecuted: ? • Over 550defendants charged with various felony drug offenses Over 600defendants charged with various violent crimes • Over 1,400defendants charged with various felony property crimes • Although not statutorily required, the office prosecuted: ? Over 2,100domestic violence cases • Over 1,100misdemeanor DUIs • All criminal City misdemeanor appeals • 12 City Treasurer April 5, 2011 John T. Atkinson 13 City Treasurer $ Change FY 11 Adjusted to FY 12 FY 10-11 FY10-11 FY 11-12 FY 11-12 Proposed Program UnitAdjustedFTEProposedFTE City Treasurer$4,825,42972.83$4,734,70869.83-$90,721 Total$4,825,42972.83$4,734,70869.83-$90,721 FY 2011-12 FundingFY 2011-12 Proposed Budget $1,342,986 Personnel $3,984,038 $2,765,499 Operations $750,670 $626,223 General FundStateUser Fees 14 City Treasurer Funding $6,000,000 $5,000,000 $4,000,000 $2,765,499 $3,149,899 $3,915,842 $3,824,212 $3,000,000 $2,000,000 $1,342,986 $1,008,703 $360,162 $1,000,000 $440,672 $761,406 $666,827 $650,135 $626,223 $- 2009 Actual2010 Actual2011 YTD2012 Budget StateUser FeesGeneral Fund Note: Average annual funding over 10-year period (FY 2000 to FY 2009): $4,133,329 User Fees/ General Fund $709,685 State 15 City Treasurer Funding 100% 90% 80% 58.41% 70% 65.28% 77.74%77.81% 60% 50% 40% 30% 28.36% 20.90% 7.15% 20% 8.97% 10% 15.12% 13.82% 13.23%13.23% 0% 2009 Actual2010 Actual2011 YTD2012 Budget StateUser FeesGeneral Fund Note: Average annual percentage funding over 10-year period (FY 2000 to FY 2009): 85.4% User Fees/General Fund City and 14.6% State. 16 City Treasurer The funding level resulted in closing of the Beach Satellite Office and the ? elimination of three FTEs. This location also houses the Parking Ticket Division, which provided a convenient location for payment of parking tickets and is currently the only place where residential parking permits are issued to oceanfront residents and businesses. State funding has been declining in recent years. ? 17 City Treasurer FY 2011-12 Trends & Highlights The program, which imposes administrative fees on delinquent accounts ? has exceeded projected revenues. The City Treasurer is working with the State Department of Taxation on a ? pilot program involving the collection of delinquent State funds, with the City’s receiving a percentage of collections. There is also a joint effort between the City Treasurer and the Code ? Enforcement Unit of the Housing and Neighborhood Preservation Department, in which the Treasurer will collect delinquent payments from owner’s who owe for City work done on their properties to correct code violations. 18 Virginia Beach Sheriff’s Office April 5, 2011 Sheriff Kenneth W. Stolle 19 Virginia Beach Sheriff’s Office $ Change FY 11 Adjusted to FY 12 FY 10-11 FY10-11 FY 11-12 FY 11-12 Proposed Program UnitAdjustedFTEProposedFTE Sheriff’s Office2,042,49323.432,093,20024.4350,707 CourtSupport3,061,33361.842,980,56160.84(80,772) Correctional26,625,426362.6025,330,686352.60(1,294,740 Operations CentralProcess1,948,41037.001,936,41937.00(11,991) DARE704,27111.00706,90011.002,629 Work Force894,67113.00864,86512.00(29,806) Law Enforcement 140,8581142,35811,500 Training Reserve for 300,000-0-(300,000) Contingencies 20 Virginia Beach Sheriff’s Office $ Change FY 11 Adjusted FY 10-11 FY 10-11 FY 11-12 FY 11-12 to FY 12 Program UnitAdjustedFTEProposedFTE Proposed Inmate1,408,42220.741,364,61220.74(43,810) Services Fund Total37,125,884530.6135,419,601519.61(1,706,283) Fees 0.8% 0.8% 10.5% 20.2% State 34.8% Federal Fund Balance City General 79.0% Fund 3.1% 49.7% Transfers PersonnelOperationsTransfers 1.1% RevenuesExpenditures 21 Virginia Beach Sheriff’s Office A large part of the Sheriff’s Office budget reductions are a result of staffing ? cuts from the Compensation Board. While the staffing reduction occurred during FY 2010-11, the Sheriff’s Office Special Revenue Fund Reserve was utilized to maintain the unfunded FTE’s without any layoffs. The FY 2011-12 reflects the staffing and revenue reductions. The Sheriff’s Office is looking to generate additional revenue and further ? reduce expenditures in FY 2011-12 with the intent of providing salary increases to Sheriff’s Office employees. 22 Virginia Beach Sheriff’s Office FY 2011-12 Trends & Highlights Estimated Reduction in Inmate Medical Contract $225,000.00 ? Estimated Reduction in Inmate Food Contract $367,920.00 ? Estimated Out of Compliance Inmates 200 ? Estimated Out of Compliance Revenue $876,000 ? Work Force providing Graffiti Abatement service to the City , projected ? saving for Housing & Neighborhood Preservation $35,000 23