HomeMy WebLinkAbout01242012 LIFEGUARD SERVICES PROCUREMENT PROCESS
Lifeguard Services
Procurement Process
RFP #EMSV-12-0032
1
Process Timeline
August 11, 2011 –City Council directed Staff to
•
prepare a governmental estimate while
simultaneously performing an RFP process
September 16, 2011 –RFP issued
•
October 12, 2011 -EMS estimated cost submitted
•
in a sealed envelope to the City Auditor
October 13, 2011 –RFP closed with one
•
response, Virginia Beach Lifesaving Service, Inc.
2
Process Timeline
All pricing was redacted from VBLS proposal for
•
review purposes. Review committee determined
VBLS to be fully qualified.
November 17, 2011 –VBLS and EMS contacted to
•
provide revised and deduct pricing for Options J
(Coverage Reduction); L (Boat Patrol); S (ALS
Requirement)
December 13, 2011 –City Council briefed on process
•
and cost comparison
January 10, 2012 –City Council reviewed proposals
•
again and requests additional information and
briefings from VBLS and Staff
3
Cost Analysis
Vendor Proposal
Final vendor price established after considering deduct options,
•
first year cost $1,445,000;
5 Year Cost; $7,309,636
•
Proposed a$100,000 annual deduct for several exceptions that
•
further changed the Scope of Service and were not accepted by the
City
Includes $500,000 Performance Bond
•
Contract proposal includes a 2% annual escalation clause
•
4
Cost Analysis
Staff Estimate
Staff estimates validated by Management Services and City Auditor, after
•
considering deduct options, first year cost $1,210,586
5 Year Cost; $5,652,226
•
No annual escalation clause
•
For public vs. private service comparison purposes, major cost factors
•
applicable to a private vendor were added to the Staff estimate:
2% annual escalation
–
Liability insurance
–
Workman’s comp costs
–
Performance bond costs
–
BPOL and Personal Property Taxes
–
5
Cost Analysis
The adjusted EMS cost estimate for
•
comparison for first year cost is $1,244,180
5 Year Total; $6,047,169
•
After business cost factors were added to the
•
Staff estimate, there remains a $1.2M or 17%
variance over the life of the contract
6
7
Virginia Beach Lifeguard Program
Experience
Capability and Skill
8
Virginia Beach EMS
Experience
Public safety leader for more than 38 years
•
Responded to nearly 39,000 emergency calls
•
in 2011
Operated a marine rescue team for more than
•
30 years
Oceanfront lifeguard contract administrator
•
for more than 20 years
USLA certified
•
9
Virginia Beach EMS
Experience
Staffed lifeguard stands with supplemental
•
patrols 6 pm to dusk on the Resort Beach for
two summers
Provided off-season lifeguard patrols on warm
•
weather days
Provided lifeguard services in SandbridgeArea
•
2010 and 2011 seasons (14 stands and 3
patrol vehicles)
10
Virginia Beach EMS
Capability and Skill
Full-time management and support staff
•
Field operations 24 hrs/day
•
Professional training staff
•
Access to multiple EMS and City facilities in
•
the Oceanfront Area for operations and
logistics
Proven track record of cost efficient
•
operations
11
Virginia Beach EMS
Capability and Skill
Existing equipment utilized wherever possible
•
to maximize efficiency and reduce cost
Fully integrated with City’s Emergency
•
Response System (police, fire, E911, etc)
Access to myriad existing City resources for
•
support
12
Virginia Beach EMS
Capability and Skill
Infrastructure in place to establish program
•
Anticipate hiring from existing pool of
•
lifeguards and supervisors ($11.26 and
$13.51/hr respectively)
Maximum flexibility to adjust to meet evolving
•
needs and fiscal realities
Ambulance staffing will not be reduced to
•
support lifeguard operations
13
Summary
City staff has significant experience managing
•
public safety and lifeguard operations
EMS has a proven record of efficiency and
•
ability to adjust for evolving demands
Infrastructure and resources are in place to
•
support expansion of the current EMS
lifeguard organization to deliver services at
the Oceanfront
14
Questions?
15